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HomeMy WebLinkAbout010509S CC Min0 The City of West University Place A Neighborhood City CITY COUNCIL STAFF Bob Kelly, Mayor Michael Ross, City Manager Bob Fry, Councilmember Alan Petrov, City Attorney Phyllis Cohen, Councilmember Thelma Lenz, City Secretary Chuck Guffey, Councilmember Michael Talianchich, Councilmember CITY COUNCIL SPECIAL MEETING MINUTES City Council of the City of West University Place, Texas, met in special session Monday, January 5, 2009, in the Municipal Building, 3800 University Boulevard, West University Place, Texas, beginning at 4:00 p.m. to consider the following: MAYOR KELLY CALLED THE SPECIAL MEETING TO ORDER AT 4:03 P.M. IN THE COUNCIL CONFERENCE ROOM Those also present: Mayor Pro Tern Fry, Councilmembers Guffey, and Cohen, City Manager Ross, City Secretary Lenz, City Attorney Petrov, Acting City Manager/Public Works Director Peifer, Police Chief Walker, Parks and Recreation Director O'Connor, and Jeff Gerber of Pierce Goodwin Alexander & Linville. Councilmember Talianchich was absent. 1. Recreational Facility Redevelopment Construction Manager A. Select Tellepsen as the City's Construction Manager; and B. Authorize City Manager to negotiate and execute Guaranteed Maximum Price (GMP) contract(s) with Tellepsen in an amount not to exceed $12,218,000. City Manager Ross presented this item and stated that invitations were sent out to all the firms in the Houston area that might be interested in this project and seven qualified proposals were received and opened on December 12. Mr. Ross said a staff panel consisting of him, the ACM/Public Works Director, the Parks Director, and the Finance Director, reviewed all proposals and interviewed all seven firms because and ranked them based on general company information and their history, project personnel and experience, financial information, safety, the narrative testimonials, references, and performance in the interview. Mr. Ross stated that Tellepsen ranked highest and was unanimously selected by the panel for recommendation to City Council. Mayor Pro Tern Fry moved to accept the City Manager's recommendation to select Tellepsen as the City's Construction Manager and authorize the City Manager to negotiate and execute a GMP contract with Tellepsen in an amount not to exceed $12,218,000. Councilmember Guffey seconded the motion. Mayor Kelly asked Mr. Ross to explain why staff didn't go out for bids for construction manager. Mr. Ross explained that we have selected a project management method called the Construction Manager at Risk (CMAR) method, which is different from the traditional approach in that it allows us to take advantage of the existing economic conditions and it also allows us to establish a Guaranteed Maximum Price that will be reflective of the funds approved for the work. City Attorney Petrov pointed out that it is important to also note that there will be competitive bidding throughout the process. A vote was made to the motion to by Mayor Pro Tern Fry and second by Councilmember Guffey. MOTION PASSED. City Council Meeting, January 5, 2009 Ayes: Kelly, Fry, Guffey, and Cohen Noes: None Absent: Talianchich 2. Asbestos and Lead Abatement Services Award bid and authorize City Manager to negotiate and execute a contract with the low bidder for asbestos and lead abatement services. City Manager Ross presented this item and pointed out that services will primarily include asbestos abatement services only at this point because it was decided that lead services would be better done during actual demolition of the building because it is embedded in the walls and to get it off the walls would costs more and so it is best to tear the walls out during demolition and haul those segments of the building to the landfill at that time. City Manager Ross informed Council that four bids were received and staff reviewed the bids with Jeff Gerber of PGAL and the recommendation is to select Arrow Services for an amount not to exceed $40,625.00 for both the Recreation Center and Colonial Park, which are to be done in phases. Mayor Pro Tern Fry moved to authorize the City Manager to negotiate and execute a contract with the low bidder, Arrow Services, Inc., for asbestos abatement monitoring services in an amount not to exceed $40,625.00. Councilmember Cohen seconded the motion. Mayor Kelly asked Mr. Ross to explain the misunderstanding as to how the City continues to allow people in the building with asbestos present. Mr. Ross explained that when the City purchased the building from the YMCA, before it was open to the public there was abatement services performed at that time and any issues thought to be hazardous to the public was taken care of at that time. It was determined by an independent firm at that point that the remaining asbestos was contained and was not in area where it would be hazardous to the public. He stated it only has to be done now due to the demolition. A motion was made to the motion by Mayor Pro Tern Fry and second by Councilmember Cohen. MOTION PASSED. Ayes: Kelly, Fry, Guffey, and Cohen Noes: None Absent: Talianchich 3. Asbestos and Lead Abatement Monitoring Services Authorize the City Manager to negotiate and execute a contract with Environmental Consulting Services, Inc., for asbestos and lead abatement monitoring services. Mayor Pro Tern moved to approve authorizing the contract with Environmental Consulting Services, services in an amount not to exceed $23,246.00. motion. City Manager to negotiate and execute a Inc., for asbestos abatement monitoring Councilmember Cohen had approved that Mayor Pro Tern moved to amend his motion to include lead monitoring services. Councilmember Cohen amended her second. MOTION PASSED. Ayes: Kelly, Fry, Guffey, and Cohen Noes: None Absent: Talianchich Page 2 of 3 City Council Meeting, January 5, 2009 4. Reimbursement Resolution Approve resolution declaring official intent to finance expenses incurred for the Recreational Projects in an amount not to exceed $13.8 million. City Manager Ross presented this item and stated Council is being asked to improve a reimbursement resolution to finance these expenses and any construction related expenses in order to reimburse from the bond proceeds any funds spent prior to actual sell of the bonds. Councilmember Cohen moved to approve the resolution declaring the official intent to finance expenses incurred for the Recreational Projects in an amount not to exceed $13.8 million. Councilmember Guffey seconded the motion. MOTION PASSED. Ayes: Kelly, Fry, Guffey, and Cohen Noes: None Absent: Talianchich 5. Adjournment Councilmember Cohen moved to adjourn the regular meeting at 4:30 p.m. Councilmember Guffey seconded the motion. MOTION PASSED. Ayes: Kelly, Fry, Guffey, and Cohen Noes: None Absent: Tali c ch Prepared by: Thelma A. Lenz, City ~SLecretaryc Date Approved: 2Ub / e~ ,~~,ar ax~~f9 s v a TFxAS Page 3 of 3