Loading...
HomeMy WebLinkAboutMinutes_1982 194 REGULAR CITY COMMISSION MEETING January 11,1982 The City Commission convened in regular session at the City Hall on Monday, January 11, 1982, 7:30 p.m., with the following members present: ~1ayor Stanley, presiding; Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney and City Manager were also present. HEARING OF RESIDENTS: Ms. Joan McCay, 3029 Carnegie, requested that a letter she read to the City Commission be placed in the official minutes of the meeting as a matter of public record, however, Ms. McCa~ failed to leave a copy of the letter for recording. Ms. McCay's letter protested the lack of posted notice of the Commission meeting and was advised by the City Secretary that notice was posted on Friday, January 8, 1982, on the bulletin board in the lobby, the window in the Finance Department and also on the bulletin boards located at the Community Building and each of the four city parks, noting that it had in- advertently been removed from the Finance Department window and was replaced on Monday morning. WASTEWATER TREATMENT FACILITY: The Commission was presented Change Order #2 for an additional $2,495.00 for requirements necessary to obtain a building permit from the City of Houston and Estimate #4, in the amount of $67,779.00 for work completed to date on the construction of a new wastewater treatment facility by Basic Constructors, Inc. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the City Commission approve payment of $2,495.00 for Change Order #2 and the sum of $67,779.00 to Basic Constructors. Director of Operations Patt Lilly advised the Commission that the Change Order was required in order to comply with changes ordered in the plans and specifi- cations by the City of Houston prior to issuance of a building permit. Mr. Lilly reported that the walls of the aeration pits had been completed and the project was progressing to the satisfaction of all those concerned. Voting Aye: All Voting No: None AUTOMOTIVE REQUIREMENTS: In accordance with previous action of the City Commissi on, bids received for delivery of automotive equipment were opened and results an- nounced as follows: Bidder Operations Dept. Inspection Dept. Police Dept. Item I I tem II Item I II Jack Roach Ford 8,375.51 7,581. 26 No Bid Bob Robertson Chev. 8,254.32 8,453.59 9,677.54 Katy Ford 8,158.03 8,302.49 9,474.06 Knapp Chevrolet 7,827.59 8,400.00 9,803.40 Tom Peacock Chevrolet 8,384.85 8,391.14 9,933.89 Mort Hall Ford 8,096.94 7,463.03 No Bid Tommie Vaughn Motors 8,278.64 No Bid No Bid Russell & Smith Ford 8,107.91 8,369.91 No Bid Chick Smith Ford 8,376.88 8,326.91 No Bid Gulf Coast Dodge 8,051.91 7,864.85 9,012.55 T':,o=="==="~r=r---=__--'_'c_r~T"-T' ------:J":"-:'--~"____" -11[- ,.",.,;,.."._~,,,.~",,,,,, .ILL~ i 195 Motion by Commissioner Forristall, seconded by Commissioner Lewis, that bids received for delivery of automotive equipment be referred to the city's staff for review and recommendation. Voting Aye: All Voting No: None APPOINTMENT OF MUNICIPALCOURT DEPUTY CLERKS: Resolution Number 82-01 was presented to the Commission and read in full:' \. WHEREAS, Pamela Seward, employed by the Police Department as Records Clerk and appointed Deputy Clerk of the Municipal Court of the City of West University Place, has resigned her position with the city; and WHEREAS, Al Martinez, employed by the Police Department as a Dispatcher and apPointed Deputy Clerk of the Municipal Court of the City of West University Place has resigned his position with the city; and WHEREAS, Mary Giotta has been employed by the Police Department as Records Clerk and is qualified to serve as Deputy Clerk of the Municipal Court; and WHEREAS, Jim Fairchild has been employed by the Police Department as a Dispatcher and is qualified to serve as Deputy Clerk of the Municipal Court. NOW, THEREFORE, BE IT RESOLVED. BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS. Section 1. That Mary GiOtta and Jim Fairchild be, and they are hereby, appointed Deputy Clerks of the Municipal Court of the City of West University Place, Texas. Section 2. That the appointment of Mary Giotta and Jim Fairchild as Deputy Clerks of the Municipal Court of the City of West University Place, Texas, shall be effective with the passage of this Resolution and that they shall assume the duties of Deputy Clerk of the Municipal Court after having been administered the proper Oath of Office. PASSED AND APPROVED this ___ day of , 1 982 . Motion by Commissioner Jackson, seconded by Commissioner Lewis, that Resolution Number 82-01 be approved as read. Voting Aye: All Voting No: None BICYCLE AUCTION: The Commission was advised that the bicycle auction for the sale of unclaimed bicycles recovered by the Police Department had not been well at- tended and that only two bicycles had been sold, one for $20.00 and one for $10.00. ZONING & PLANNING COMMISSION AND ZONING BOARD OF ADJUSTMENT PUBLIC HEARINGS: tion Number 82~02 was presented to the Commlsslon and read ln full: Resolu- 196 WHEREAS, State Statutes provide that at least fifteen (15) days notice of the time and place of public hearings to be held on applications filed with the Zoning and Planning Commission and zoningu II Board of Adjustment shall be published in an official newspaper of general circulation; and WHEREAS, State.Statutes further provide that written notice of all public hearings before the Zoning and Planning Commission and Zoning Board of Adjustment shall be sent to owners of real property living within two hundred (200') feet of the property on which.the application is pro- posed, such notice to be given not less than ten (10) days before the date set for such hearing~ to all owners who have rendered their said property for city taxes as the ownership appears on the last approved city tax roll; and WHEREAS, costs for publication of legal notices and postal rates have escalated; and WHEREAS, it is the desire of the City Commission that those property owners making applications to the Zoning and Planning Commission and Zoning Board of Adjustment shall bear the direct expenses of such applications. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. The filing fee for any and all applications filed for hearings before the Zoning and Planning Commission and Zoning Board of Adjustment shall be fifty ($50.00) dollars. Section 2. This Resolution shall take effect and be in force from and after January 1, 1982. o PASSED AND APPROVED this ____ day of , 1982. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that Resolution Number 82-02 be approved as read. Motion by Commissioner Lewis, seconded by Commissioner Polichino, that Resolu- ti on Number 82-02 be amended to read, IISecti on 1. The fil i ng fee for any and all applications filed for hearings before the Zoning Board of Adjustment and for hearings or review by the Zoning and Planning Commission shall be fifty ($50.00) dollars.1I Voting on motion to amend: Voting Aye: All Vot i ng No: "None }' Voting on motion as amended: Voting Aye: All Voting No: None CITY CHARTER ELECTION: The Commission was presented an invoice in the amount of U $1,014.48 submitted by the County Auditor as the city's allocation of election expenses for the general election held on November 3, 1981. n LJ In Ll n LJ 197 Motion by Commissioner Forristall, seconded by Commissioner Polichino, that the City Commission authorize payment to the Harris County Auditor in the amount of $1,014.48 for expenses incurred in the November 3,1981, election. Voting Aye: All Voting No: None HARRIS COUNTY APPRAISAL DISTRICT PAYMENT: In accordance with a previous decision of the City Commission to delay payment of the first quarterly,payment to , the Harris County Appraisal District until 1982, an invoice in the amount of $3,607.16 which included payment of the first quarter costs in the amount of $3,422, penalty of $171.10 and interest of $14.06, was presented for consid- eration. Motion by Commissioner Lewis, seconded by Commissioner Polichino, that the City Commission approve payment of $3,607.16, to the Harris County Appraisal District. Voting Aye: All Voting No: None PURCHASE OF REPLACEMENT FIRE HYDRANTS: The Commission was advised that five (5) fire hydrants had been purchased'on an emergency basis for replacement pur- poses during the month of December and consideration should be given to an invoice in the amount of $2,895.15 submitted by Utility Supply Company. Motion by Commissioner Lewis, seconded by Commissioner Jackson, that the City Commi ssi on approve payment to Util ity Supply Company in the amount of $2,895.15 for ,delivery of five (5) fire hydrants. Voting Aye: All Voting No: None EXAMINATION OF FINANCIAL STATEMENTS: In accordance with an agreement with Earl Lairson and Company, an invoice in the amount of $1,100 for pre-audit services rendered through December 31,1981, was presented for consideration. Motion by Commissioner Forristall, seconded by Commissioner Polichino, that the City Commission authorize payment to Earl Lairson & Company in the amount of $1,100 for pre-audit services through December 31, 1981. Voting Aye: All Voting No: None LEGAL FEES: A statement in the amount of $6,292.00 for legal services rendered during the months of October, November and December by City Attorney David Allums was presented for consigeration. Motion by Commissioner Polichino, seconded by Commissioner Jackson, that the City Commission approve for payment a statement submitted by City Attorney David Allums in the amount of $6,292.00 for legal services rendered during the months of October, November and December. Voting Aye: All Voting No: None OPERATION OF SANITARY LANDFILL SITE: In accordance with requirements of the Texas State Department of Health regulations controlling the operation of sanitary landfill sites, a request was presented to employ John Holland Construction Company for the excavation of approximately 1400 cubic yards of wet weather 198 trench at an estimated cost of $2,000 and the employment of Neil Engineering Company for the certification of a previously excavated dry weather trench. Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the U City Manager be authorized to employ John Holland Construction Company and Neil Engineering Company for service at the sanitary landfill. LEGAL MATTERS: City Attorney David Allums advised that a suit filed against a former Police Officer involving a patrol car and motorcycle had been settled. CONCERNS OF THE CITY COMMISSION: Commissioner Forristall advised that she had experienced low gas pressure at her home and had spoken:: to representatives of Entex and the Fire Department and had been warned to cut off pilot lights. Commi ss i oner Lewi swasadvi sed that Director of Operations Patt Li lly had spoken to the lady who wished to donate some beautiful trees to the city and that he would make further investigations into the cost of moving the trees to the sight of Water Well #7. STAFF REPORT: City Manager Dick Rockenbaugh reminded members of the Commission of a meeting of Texas Municipal League Region 14 to be held in Huntsville on Saturday, January 17th. Mr. Rockenbaugh also advised that the Sanitation Department was using a 25- cubic yard packer being demonstrated by Environmental Sales Company and that the driver had been most impressed with the truck's operation. Mr. Rockenbaugh reminded everyone of the Towne Hall meeting to be held on 0 Tuesday, January 12th and presented draft copies of the new issue of City Currents for review by the Commission. CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on December 28,1981, were presented for consideration. Motion by Commissioner Polichino, seconded by Commissioner Jackson, that minutes of the regular meeting of the City Commission on December 28,1981, be approved as 'submitted. Voting Aye: All Voting No: None ADJOURNMENT: With no further business to come before the Commission at this time, upon motion duly made, seconded and carried, the meeting adjourned. ATTEST: ~--ev ~~ City Secretary u n ,~ I ( r \ II '---.J n I 1 i I ~ 199 REGULAR CITY COMMISSION MEETING Janua ry, 25, 1982 The City Commission convened in regular session at the City Hall on Monday, January 25, 1982, with the following members present: Mayor Stanley, presiding; Commissioners~Forristall, Jackson and Lewis. The City Attorney and City Manager were also present~ Commissioner Polichino was absent. Mayor Stanley requested that those in attendance observe a moment of silence in honor of Mr. J. H. Stewart of Beaumont, father of Mayor Pro-Tem Marla Forristall, who passed away the previous week. HEARING OF RESIDENTS: Mrs. Joyce Covel, 6519 Westchester, advised the Commission that the resident behind her home on Rutgers was operating a business from his home and even though she had complained many times nothing had been done to stop him. Mayor Stanley advised Mrs. Covel that her complaint would be passed on to the proper staff personnel for handling. IIBII DIVISION GIRLS SOCCER TEAM, WEST UNIVERSITY SOCCER CLUB: Resolution Number 82-03 was presented to the Commission and read in full: WHEREAS, the city is aware of the contribution of our younger citizens to the quality of life in our community; and WHEREAS, the city wishes to acknowledge the significant achievements made by our younger citizens; and WHEREAS, the IIBII Division Girls Soccer Team of the West University Soccer Club, coached by Mr. Mark Turner, has won the Houston Youth Soccer Association's 1981 City Championship; and WHEREAS, the team will be the Area Representative in the State Championship Tournament January 30 and 31,1982.' NOW,' THEREFORE~ BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That the IIBII Division Girls Soccer Team Andrea Ballanfant Stacy Bass Linda De Laveaga Petra Duckett Andrea Dunn Katherine Feser Leonora Kirby Maria Stein Mary Ward Christina Youngblood De 1 ora Kornegay Lisa Massey Sara Munson L-...;""'..flrrp.... -..---,---.-, 200 Susan Sprouse Aryana Valdes Rache 1 Vita 11 e Ellen Mustachio n and their Coach, Mark Turner, be and they are hereby, congratulated and applauded for their accomplishment. ' Section 2. That the city expresses it's appreciation for the effort expended, the dedication exhibited and the sportsmanship exemplified by these young women and their Coach, in attaining his singular honor which directly reflects a po~itive image of this city. Section 3. That the City Commission extends it's best wishes as the team proceeds in State Championship competition. Section 4. That a copy of this Resolution be delivered to each team member and their Coach. PASSED AND APPROVED this 25th day of January, 1982. Motion by Commissioner Jackson, seconded by Commissioner Lewis, that Resolution Number 82-03 be approved as read. Commissioner Forristall complimented the team and their coach, noting that she believed theirs to be a great achievement and that she was proud to have members of the team as citizens of West University. o Commissioner Jackson advised the team that if they won the State Championship the Commission would honor them with another Resolution. Mayor Stanley advised the team and their Coach that he was proud of them as was the entire city and that the team had brought recognition to the entire city. Voting Aye: All Voting No: None LONG RANGE PLANNING COMMITTEE: Resolution Number 82-04 was presented to the Commission and read in full: WHEREAS, it is the obligation of the, City Commission pursuant to provisions of the City Charter and ordinances heretofore adopted, to appoint members to various boards and committees; and WHEREAS, the Mayor and members of the City Commission have contacted a qualified citizen to serve on the Long Range Planning Committee; and WHEREAS, a certain person has indicated a desire and willingness to serve as a member of the Long Range Planning Committee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That the following person be appointed to serve as a c '201 member of the Long Range Planning Committee: n' ,-- ii I" , I Dr. John M. Zahradnik Section 2. That the person hereby appointed to the Long Range Planning Committee shall serve without compensation. Section 3. That the person hereby appointed shall serve until the appointment and qualification of his successor. PASSED AND APPROVED this day of , 1 982 . Motion by Commissioner Forristall, seconded by Commissioner Jackson, that Resolution Number 82-04 be approved as read. Voting Aye: All Voting No: None Mayor Stanley then administered the Oath of Office to Dr~ Zahradnik as a member of the Long Range Planning Committee. ~ II I I '-- WATER RELATED PROJECTS: The Commission was presented proposals submitted by Bayshore Engineers, Inc. for providing engineering services for automated controls to the existing elevated storag~ tanks, ground storage tanks, booster pumps and water wells #4, #5 and #7; and for the replacement of the 4" water line on Cason Street between Buffalo Speedway and Brompton Road with a 6" water main and appropriate fire hydrants, as follows: Please accept this letter as our'proposal regarding Engineering Services for providing automated controls to your existing elevated storage tanks, ground storage tanks, booster pumps, and water wells #4, #5 and ~7. The services to be provided will include the coordinating of any needed field surveying to establish vertical control and engineering services to prepare detailed plans and specifications for the construction of automated controls of the city.s water supply facilities as itemized above. As a basic fee for services, it is proposed that a sum equal to 2.8 times salary cost of employees assigned to and working on the project will be paid. The multiplier above covers general overhead, professional develop- ment and profit. Salary cost is defined as the cost of actual salaries of engineers, drafts~ men, stenographers" clerks, etc. for time directly chargeable to the pro- ject, plust twenty-five percent (25%) for Social Security contributions, Unemployment, Excise and Payroll taxes, Employment'Compensation Insurance, retirement benefits, medical and insurance benefits, sick leave, jury duty, vacation and holiday pay, applicable thereto. No premium overtime rates, such as one and one-half (1-1/2) times regular time ~ .., will' be.. paid 'reg; stered engi neers and supervi sory .. personne 1. Where' premium overtime pay is necessary and actually paid to draftsmen, designers, clerical, etc., the reimbursement will be on the basis of total salary costs for all hours on regular time rates, times the overhead and profit multi- plier, plus total premium sums for overtime hours (without multiplier on the premium amount). '11 I : I '------ . "llr' . .1. r'.-r'-- -~~~- 202 In addition to the basic fee above, direct non-labor expense and sub- contract expense will be reimbursed at invoice cost plus at ten percent (10%) service charge. Direct non-labor and sub-contract expense for U any assignment is that incurred for printing, long distance telephone calls, telegrams, travel, subsistance and lodging away from the Deer Park office, soils exploration and testing, aerial surveys and similar ' specialized services directly related to the project. Automobile ex- penses will be invoiced at the rate of twenty-five ($0.25) cents per mile. Travel time of personnel will be charged. Duplicating services will be reimbursed at commercial rates. Fee for services and reimbursible expenses, as described above, shall be invoiced monthly. The scope of the Engineering Services outlined above indicate our basic fee will range from five thousand five hundred ($5,500) dollars to six thousand five hundred ($6,500) dollars without further notice. Our services will commence very soon after your acceptance of this letter proposal and upon your notice to proceed. Mr. C. Dieter Ufer will serve as Project,Manager and all coorespondence and communications relating to this project should be indicated to his attention. ' Please indicate your acceptance of the terms of this letter proposal by signing in the space provided and returning one copy for our contract files. Certainly we look forward to being of continued service to you and all the citizens of West University Place. 'BAYSHORE ENGINEERS, INC. CONSULTING ENGINEERS Please accept this letter as our proposal regarding Engineering Services for the replacement of the 4" water line, on Cason Street between Buffalo 'Speedway and Brompton Road, with a 6" water main and appropriate fire hydrants. The services to be provided will include coordinating of field surveying to determine the topography (horizontal and vertical) for the proposed water line replacement and engineering services to prepare detailed plans and specifications for the construction of the proposed water main. As a basic fee for services, it is proposed that a sum equal to 2.8 times salary cost of employees assigned to and working on the project will be paid. The multiplier above covers general overhead, professional develop- ment and profit. o Salary cost is defined as the cost of actual salaries of engineers, draftsmen, stenographers, clerks, etc., for time directly chargeable to the project, plus twenty-five percent (25%) for Social Security contri- butions, Unemployment, Excise and Payroll taxes, Employment Compensation D" Insurance, retirement benefits, medical and insurance benefits, sick leave, jury duty, vacation and holiday pay, applicable thereto. i , ' 203 n No premium overtime rates, such as one and one-half (1-1/2) times regular time, will be paid registered engineers and supervisory personnel. Where premium overtime pay is necessary and actually paid to draftsmen, designers, clerical, etc., the reimbursement will be on the basis of total salary costs for all hours on'regular time rates, times the overhead and profit multi- plier, plus total premium sums for overtime hours (without multiplier on the premium amount). In addition to the basic fee above, direct non-labor expense and sub- contract expense will be reimbursed at invoice cost plus a ten percent (10%) service charge. Direct non-labor and sub-contract expense for any assignment is incurred for printing, long distance telephone calls, tele- grams, travel, subsistence and lodging away from'the Deer Park office, soils exploration and testing, aerial surveys and similar specialized services directly related to the project. Automobile expenses will be invoiced at the rate of twenty-five ($0.25) cents per mile. Travel time of personnel will be charged. Duplicating services will be reimbursed at commercial rates. o Fee for services and reimbursible expenses, as destribed above, shall be invoiced monthly. The scope of the Engineering Services outlined above indicate our basic fee will range from five thousand ($5,000) dollars to six thousand ($6,000) dollars and will not exceed six thousand ($6,000) dollars without further notice. Our services will commence very soon after your acceptance of this letter proposal and upon your notite to proceed. Mr. C. Dieter Ufer will serve as Project Manager and all correspondence and communications re- lating to this project should be indicated to his attention. The scope of the project above described will entail sub-contract work for the field topographic surveying services which are not included in the basic fee mentioned above. Itis anticipated from the,scope of field sur- veying outlined above that the fee will range from one thousand ($1,000) dollars to one thousand eight hundred ($1,800) dollars without further notice. Please indicate your acceptance of the terms of this letter proposal by signing in the space provided and returning one copy for our contract files. ' Certainly we look forward to being of continued service to you and all the citizens of West University Place. BAYSHORE ENGINEERS, INC. CONSULTING ENGINEERS [ Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the City Manager be authorized to engage the services of Bayshore Engineers, Inc. in accordance with the terms set forth in his letter proposals dated January 12, 1982. Voting Aye: All Voting No: None 204 MUNICIPAL COURT ASSOCIATES: The Commission was advised that in accordance with provisions of the City Charter consideration should be given to the re- appointment of Municipal Court Associates. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that Michael Schneider be re-appointed Associate Municipal Court Judge. and Thomas Taylor be re-appointed Associate Municipal Court Prosecutor~ n Voting Aye: All Voting No: None WASTEWATER TREATMENT PLANT CONSTRUCTION: Mr. Dieter Ufer of Bayshore Engineers, Inc. advised the Commission that construction of the new wastewater treatment plant was on schedule even though the bad weather had been a deterent and that the project was 20% complete at this time. Mr. Ufer reviewed problems that had been encountered with storage and removal of excavated soil inasmuch as there is'not enough room on the site for adequate storage. , , , Mr. Ufer presented Change Order #3 as follows: At ,the time Plans and Specifications were prepared for the above project it was anticipated that the native soil would be used for any backfill required under structural foundations where it had been over excavated to accommodate the construction of the deeper vessels and further anticipated that excavation and back- filling of ' the construction phase of the project would occur at a time other than the winter months. However, due to circumstances beyond,the city's control, the project.s excavation and backfilling phase has occurred during tne m cold winter months. This has had 0 an adverse effect on using the' native soilasbackfi 11 for its " , moisture content has increased beyond optimum. An attempt was made on January 7 ~ 1982 to utilize native soil as compacted backfill. Be- cause 'the moisture content is now above optimum levels the result was a density of approximately 80% to 85%. Tests results after additional compaction yielded density readings of approximately 75%. From the above it can be seen that, due to the increased moisture content, the native soil cannot be used as a suitable backfill material. This Change Order addresses itself to the need of importing select sandy-clay backfill material with a PI range of 7 to 20in order that compaction of the fill under structures can be at 95% Standard Proctor Density. From field measurements it has been calculated that 862 cubic yards of compacted select backfill will beneeded. 'It has also been calculated that 862 yards of native in place soil-will have to be moved and disposed of off the site in order to accommodate the volume of select backfill imported. The unit cost to import a cubic yard of select back- fill and to remove one (1) cubic yard of native excavated soil from the site is $9.00 per cubic yard. Therefore, this Change Order consists of the following: Provide 862 compacted cubic yards of select backfill having a PI range of 7 to 20 and to remove 862 in place cubic yards of native soil from U the site at a cost of $9.00 per cubic yrird. (In pl~ce and compacted "", measurement is distinguished from loose haul measurement.) Said select backfill is to be placed in 90inch lifts at optimum moisture and at 95% Standard Proctor Density. n u o l~ 205 AMOUNT THIS CHANGE ORDER = 862 cu. yd. x $9.00 = $7,758.00 AMOUNT OF ORIGINAL CONTRACT Amount of Change Order No. 1 Amount of Change Order No. 2 Amount of this Change Order $ 2,945,935.00 + 8,528.00 + 2,495.00 7,758.00 NEW CONTRACT AMOUNT $ 2,964,716. 00 Motion by Commissioner Forristall, seconded by Commissioner Lewis, that the City Commission approve Change Order #3 in the amount of $7,758.00. Voting Aye: All Voting No: None RECYCLING COMMITTEE MEMBERSHIP: Resolution Number 82-05 was presented to the Commission and read in full: WHEREAS, it is the obligation of the City Commission pursuant to provisions of the City Charter and ordinances heretofore adopted, to appoint members to various boards and committees; and WHEREAS, the Mayor and members of the City Commission have con- tacted qualified citizens to serve on the Recycling Committee; and WHEREAS, certain persons have indicated a desire and willingness to serve as members of the Recycling Committee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: ' Section 1. That the following persons be appointed to serve as members of the Recycling Committee: Barbara Budros Ron Budros Section 2. That the persons hereby appointed to the Recycling Committee shall serve without compensation. Section 3. That the persons hereby appointed shall serve until the appointment and qualification of their successors. PASSED AND APPROVED this day of , 1 982 . Motion by Commissioner Jackson, seconded by Commissioner Forristall, that Re- solution, Number 82~05 be approved as read. Voting Aye: .All Voting No: None Mayor Pro-Tem Forristall administered the Oath of Office to Barbara and Ron Budros as members of the Recycling Committee. AUTOMOTIVE REQUIREMENTS: In accordance with instructions of the City Commission on January 11,1982, when bids were received for delivery of automotive equipment 206' included in the, 1982 budget, the following recommendation for purchase was presented: As a result of the automobile, bids that were received on January 11, 1982, and of my personal visitation to the respective automobile dealers, it is my recommendation that the city purchase the following vehicles: u ITEM I Department of Operations (1982 5/8-ton Pickup Truck) Recommendation: As a low bidder, it is my recommendation thqt West Univer- sity purchase a C-10 pickup truck fr.om Knapp Chevrolet. Afterpersona'ly visiting Knapp Chevrolet with Bob Simpson, I am convinced that the C-10 can serve the interest of the Department of Operations both effectively and efficiently. Amount Budgeted $8,000 'v't:1. i l. h: Cu::. L $7,852.59 ITEM I I Tdbuldt10n -$147.41 under budget Building and Health Inspection Division {1982 Four-Door Passenger Sedan) Recommendation: Based upon my personal inspection, and the opinion 0 of Wayne Perry, it is my recommendation that West University purchase a Dodge Diplomat. This particular vehicle can offer the Inspection Division durability which is a pre-requisite for any inspections vehicle. It is my opinion that the Diplomat is a much stronger, and reliable, vehicle than the Ford Fairmont which was the lowest bidder by $401.82 under the Diplomat. Also the Fairmont could not meet the bid specifi- cations by supplying the various gauges required, i.e., oil pressure, temperature and voltmeter. Amount Budgeted $8,000 Vehicle Cost $7,864.85 ITEM II I T<lhlllrlti nn -$135.15 under budget Police Division (4 1982 Four-Door Passenger Sedans) Recommendation: As low bidder"it is my recommendation that West University purchase four Dodge Diplomats from Gulf Coast Dodge. After personally visiting Gulf Coast Dodge, with Jimmy Bryant, I am confident that the Diplomat can effectively serve the Police Division in every aspect of crime prevention. ~nt Budaeted 40,000 ' Vphir.lp rnc;t $36,050.20 ($9,012.55 ea.) . ~$~I~~;;~~~ under il, budget U ~::2f~ . ~"'.- , ".<'~. ,,~~~~ .'~0~;~ n,.cc;t ~ i ~";'\l' .-J: ' ~~ -..-<!: . -;;, " ~~C "., 1-,:-Ji. '" ' . ..:-< -~ 207 SUMMARY In summary, it is my recommendation that West University accept the bid proposals from Knapp Chevrolet and Gulf Coast Dodge. respectively. Not only would the city cOme urider budget, by a total of $4,232.36, but the city would also be purchasing six excellent vehicles in the C-10 and the Dodge Diplomat. Specifically, the delivery date for the C-10 is approxi- mately sixty days and for the Dodge Diplomats sixty to ninety days. r'10tion by Commissioner Jackson, seconded by Commissioner Forristall, that the City Commission accept the recommendation of the Director of Personnel/Purchasing and purchase one C-10 5/8 ton pickup truck from Knapp Chevrolet and purchase one four-door sedan and four police patrol units from Gulf Coast Dodge. Voting Aye: All Voting No: None BUILDING INSPECTION FEES: Ordinance Number 1184 was presented to the Commission and read in full: AN ORDINANCE REGULATING THE AMOUNTS OF FEES TO BE CHARGED BY THE BUILDING INSPECTOR FOR NEW CONSTRUCTION, REMODEL- ING OR REPAIRS, INSTALLATION OF HEATING AND COOLING EQUIP- MENT, CONSTRUCTION OF SWIMMING POOLS, DRIVEWAYS, SIGNS, ELECTRICAL AND VARIOUS OTHER IMPROVEMENTS; AND PROVIDING EFFECTIVE DATE.. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That Section 3-2l(b) of the Code of Ordinances regulat- ing the fee to be charged by the Building Inspector for the construction of signs shall be as follows: IISection 3-21(b). Fee. The fee for such permit shall be fifty cents ($0.50) per square foot of display area up to fifty-one (51) square feet and allover fifty (50) square feet shall be twenty-five cents ($0.25) per square foot, with a minimum fee of $10.00.11 Section 2. That S~ction 6-28 of the Code of Ordinances regulating the amounts of fees to be charged by the Building Inspector for new con- struction, remodeling or repairs, installation of heating and colling equip- ment, construction of swimming pools, driveways and various other improvements shall be in accordance with the following schedule: Permits Fee Schedule New construction (residential) $10.00 perlOO square feet for first 1,200 square feet. $8.00 per 100 'square feet, thereafter 1,200 square feet to 2,000 square feet. $5.00 per 100 square feet over first 2,000 square feet. .......r......I:::l:..-I- .~ 208 Permits Remodeling & repairs (residential) including new or replacement roofing Garages, new and replacement Carports, new and replacement New construction (commercial) Remodeling and repair (commercial) Swimmi ng Pool Entrance ramp only Driveway only Sidewalk only Parkway slab (other than driveway) Entrance ramp & driveway, combination Entrance ramp & sidewalk, combination' Circular driveway Combination ramp, driveway & Parking slab Heating & Air Conditioning Heating units (residential new and replacement Heating units (commercial) Air conditioning (residental central) new & replacement Evaporator coils rinly Air conditioning & refrigeration (commercial) , Duct work only (residential and commercial) Fee Schedule $10.00 minimum permit for first $1,000 value, $0.30 per $100 value for allover first $1,000 value $10.00 for first 300 square feet. $8.00 for all in excess of the first 300 square feet. $0.15 per square foot for first 5,000 square feet, then $0.10 per square foot thereafter, with $150.00 minimum permit. $30.00 minimum permit fee for first $1,000 of cost. $3.00 per $1,000 of cost for next $150,000 of cost. $1~50 per $1,000 of cost for next $350,000 of cost.~ $1.00 per $l,OOd Of cost for all in excess of $500,000. $50.00 $15.00 $15.00 $10.00 $15.00 $25.00 $20.00 $30.00 $30.00 ~' t< ~; $12.50 per unit $10.00 for first 140,000 BTU, plus $2.00 for each 100,000 BTU over 140,000 BTU $10.00 per compressor $7.50 $2.00 per ton, minimum $5.00 permit fl LJ $10.00 for first 50 feet, plus $1.00 per 50 feet for allover first 50 feet 0'..'. '." ...ii.. , , o n 209 Section 3. That Section 10-40 of the Code of Ordinances is hereby amended to read as follows: IISection 10-40. Application Application for a license as a master electrician shall be made in writing to the electrical board, stating the name and address of the applicant, a statement as to the active and practical experience of the applicant, the firm name of the partners or officers, or if a corporation, a fifteen ($15.00) dollar filing fee, and such other relevant information as may be required by the Electrical Board. All applications shall be sworn to before an officer of the State authorized to administer oaths, and officially certified to by such officer under his seal of office.1I Section 4. That Section 10-14l(c) of the Code of Ordinances regu- lating the fees to be charged by the Building Inspector for electrical wiring shall be as follows: IISection lO-14(c). The minimum inspection fee shall be ten ($10.,00) dollars." Section 5. That Section 20-41 of the Code of Ordinances is hereby amended to read as follows: IISection 20-41. Sidewalk builders - Pre-requisites to commencement of work. No person shall lay, construct, build, repair or rebuild any side- walk, driveway, curb or gutter of any street, alley, easement, or thoroughfare within the city without first applying to the City Manager or his authorized representative, for a license to do such work, having paid a license fee of fifteen ($15.00) dollars, and having obtained a permit from the building inspector to do such work. Said license shall expire one (1) year from the date of issue and shall be issued anew for each succeeding year.1I Section 6. This ordinance shall take effect and be in force from and after January 12, 1982. PASSED AND APPROVED this ____ day of , 1982. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that Ordinance Number 1184 be approved as read. Voting Aye: All Voting No: None LEGAL MATTERS: City Attorney David Allums advised the Commission that a request had been made for rental of some city owned property near the recycling center for use as a maintenance facility to service van pools units used at Greenway Plaza. Mr. Allums noted that the property would be covered with asphalt, fence land a metal building erected. Mr. Allums was instructed to investigate the proposal further offering a five-year lease with an option to renew for an additional five-year period. 'M'" '1 210 Mr. Allums reported that a brief had been filed in the Williamson matter. BOARD AND COMMITTEE MEETING MINUTES: Minutes of the meeting of the Electrical !:'J Board on January 18, 1982 were presented to the Commission for their infor- mation. CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on January 11,1982, were presented to the Commission for consideration. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that minutes of the regular meeting of the City Commission on January 11,1982, be approved as submitted. Voting Aye: All Voting No: None ADJOURNMENT: With no further business to be considered by the Commission at this time, upon motion duly made, seconded and carried, the meeting adjourned. ATTEST: ~~ City Secretary , o IJ n o n 211 REGULAR CITY COMMISSION MEETING February 8, 1982 The City Commission convened in regular session at the City Hall on Monday, February 8, 1982,7:30 p.m., with the following members present: Mayor Stanley, presiding; Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney and City Manager were also present. HEARING OF RESIDENTS: Mr. Bill Tinch, 4257 Albans Road, appeared before the Commission to Advise that the traffic flow on Community Drive north of Bissonnet had increased with motorists using it as a cut-through to avoid the controlled intersection at Weslayan and Bissonnet. Mr. Tinch noted there were a lot of children in the area and the increased traffic was a danger to them. Mr. Tinch further noted that police patrolled the area but requested that consideration be given to the use of radar units in the area. Mayor Stanley assured Mr. Tinch that the city.s staff would be interested in looking into the traffic flow in the area and requested that Mr. Tinch return in a month to report any changes he might have observed. Mrs. Joyce Covel, 6519 Westchester, advised that she had previously appeared before the Commission to protest the operation of a commercial business in a residence at 6518 Rutgers owned by Mr. E.W. Bevil. Mrs. Covel stated that loading and unloading of trucks at the residence created unnecessary noise and that in spite of continued protests no action had been taken to correct the s ituati on. The City Manager was instructed to have the Inspection Department follow-up on the request prior to the next meeting of the Commission. SENIOR SERVICES BOARD: Resolution Number 82-06 was presented to the Commission and read in fu 11 : WHEREAS, it is the obligation of the City Commission pursuant to provisions of the Charter of the City of West University Place, Texas and ordinances heretofore adopted, to appoint members of various Boards; and WHEREAS, certa i n persons have i ndi cated a des ire and wi 11 i ngness to serve as members of the Senior Services Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That the.following persons be appointed to serve as members of the Senior Services Board: Mr. E. Gene Hines, 3748 Rice Mr. Jack Peevey, 3708 Arnold Mr. Harold A. Smith, 3609 Robinhood Section 2. That the p.ersons hereby appointed to the Senior Services Boards shall serve without compensation. Section 3. That the persons hereby appointed to the Senior Services Board shall serve for a period of two years from the date of this Resolution. ".,', ,...Iroo, ~ . II , -- -~ I~ - ---. - I ,. _~' _ .. 212 PASSED AND APPROVED this day of , 1982. Voting Aye: All Voting No: None u Motion by Commissioner Polichino, seconded by Commissioner Forristall, that Resolution Number 82-06 be approved as read. Mayor Stanley administered the Oath of Office to Mr. Hines, Mr. Peevey and Mr. Smith as members of the Senior Services Board. FIRE DEPARTMENT DORMITORY BEDS: The Commission was advised that reconstruction of the beds in the Fire Department Dormitory had been completed and that considera- tion should be given to advertising for bids for delivery of seven (7) mattresses and box springs. ' Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the City Manager be authorized to advertise for bids for the purchase of seven (7) mattresses and box springs to be used in the Fire Department Dormitory. Voting Aye: All Voting No: None TRAFFIC SECTION OF CODE OF ORDINANCES: Ordinance Number 1185 was presented to the City Commission and read in full: AN ORDINANCE AMENDING SECTION 23-19, SUB-SECTION (A) OF THE CODE OF ORDINANCES RELATING TO NEGLIGENT OPERA- TION OF AN AUTOMOBILE; AND PROVIDING ANEFF~CTIVE DATE. BE IT ORDAINED BY THE CITY, COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: o Section 1. That Section 23-19, Sub-Section (a) of the Code of Ordinances of the City of West University Place, Texas, relating to the negligent operation of motor vehicles, is hereby amended to read as fo 11 ows : "If any driver or operator of a motor vehicle with criminal negligence as defined by Section 6.03(d) of the Texas Code of Criminal Procedure collides with or causes damage to any other vehicle of any kind whatsoever, or with any other property at any place within the city, or because of criminal negligence causes a vehicle to be collided with another vehicle, said vehicle shall be guilty of negligent collison, and upon conviction shall be puni- shed as prescribed in Section 1-6 herein." Section 2. That this Ordinance shall take effect and be in force from and after the date of enactment. PASSED AND APPROVED this ___ day of , 1982. u Motion by Commissioner Jackson, seconded by Commissioner Po1ichino, that [] n '213 Ordinance Number 1185 be approved as read. Voting Aye: All Voting No: None ATTORNEY REPRESENTING TAXING UNIT: Resol ution Number 82-07 was pres'ented to the Com- mission and read in full: WHEREAS, it is the obligation of the City Commission pursuant to provisions of the State Statutes, specifically Section 6.30 of the Property Tax Code, to appoint an Attorney to represent the Taxing Authority, the City; and WHEREAS, the Mayor and members of the City Commission have determined that DAVID G. ALLUMS is qual ified to act in such capacity. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS~ Secti on 1. That DAVIDG. ALLUMS is hereby appoi nted to serve as the Attorney representing the city.s taxing unit, for all purposes. Section 2. Said Attorney is further authorized to sue in behalf of the taxing unit for delinquent taxes and to resolve all such matters in a manner most favorable to the city. Section 3. That DAVIDG. ALLUMS shall serve in such capacity until a successor is appointed. PASSED AND APPROVED this day of , 1 982 . Motion by Commissioner Jackson, seconded by Commissioner Forristall, that Resolution ~umber 82-07 be approved as read. Voting Aye: All Voting No: ~one EFFECTIVE TAX RATE: The Commission was advised that in accordance with the provisions of Section 26.04(c) of the Texas Property Tax Code consideration should be given to the desination of an individual for the calculation of the effective tax rate for truth in taxation purposes. Motion by Commissioner Jackson, seconded by Commissioner Polichino, that Tax Assessor/Collector Donna Sims be designated for the calculation of the effective tax rate for truth in taxation purposes as required by Section 26.04(c) of the Texas Property Tax Code. Voting Aye: All Voting No: None OFFICIAL NEWSPAPER: The Commission was advised that in accordance with provisions of Article 1025, VTCS, consideration should be given to the designation of an official newspaper for the fiscal year 1982. Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the Houston Chronicle be designated as the official newspaper for the City of West University Place for the fiscal year 1982. Voting Aye: 'All Voting No: None 214 WASTEWATER TREATMENT PLANT CONSTRUCTION:. Estimate #5 in the amount of $61,773.30 submitted by Basic Constructors, Inc. for work completed to date on the con- struction of new wastewater treatment facilities was presented for considera- tion. Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the City Commission approve payment of Estimate #5 to Basic Constructors, Inc. in the amount of $61,773.30 for work completed to date on the construction of new wastewater treatment facilities. n Voting Aye: All Voting No: None WASTEWATER TREATMENT PLANT ENGINEERING . An invoice in the amount of 8,082.00 for engineering services rendered by Bayshore Engineers. Inc. on the construction of new wastewater treatment facilities was presented for con- sideration. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that the City Commission approve payment to Bayshore Engineers" Inc. in the amount of $8,082.00 for engineering services rendered on the construction of new wastewater treatment facilities. VoiingAye:~ All Voting No: None ANNUAL MAINTENANCE ON COMPUTER EQUIPMENT: An invoice in the amount of $4,772.00 submitted ,by NCR for the 1982 maintenance contract for computer equipment in the Finance Department was presented for consideration. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the City Commission authorize payment to NCR in the amount of $4,772.00 for the 1982 maintenance contract for the city's computer equipment. o Voting Aye: All Voting No: None LEGAL MATTERS: In response to a question from City Attorney David Allums regarding the filing of suits on delinquent taxpayers members of the Commission expressed no objection to suits being filed after other efforts to obtain payment had failed. Mr. Allums advised that he was continuing with the Williamson case and that he had received a reply brief to the brief that he had filed. Mr. Allums further advised that he had two matters set for trial and believed that one might be passed and the other set for hearing in March. CONCERNS OF THE CITY COMMISSION: Mayor Stanley read the following letter: Upon this anniversary date of my return to West University Place and the glorious freedom our community enjoys, I wish to again thank you, the Council and staff, and especially the Police Department of the City of West University Place for all that was done forme arid for my mother to help us through the "Hostage" period. The display of com- munity warmth, unity, and cooperation, on the part of many towards r-l meeting our needs at a special time in our lives is most appreciated. ~ U.: J " r]' " o c 215 I am proud to continue the secondyear.s use of the handsome desk calendar that you presented to me at the Airport. Sincerely, William B. Royer Program Officer English Teaching Division Commissioner Polichino requested that consideration be given to printing the letter in the next issue of the City Currents. Mayor Stanley then read a letter received from a citizencommending,efforts of the Fire Department in a recent residential fire and a letter from Mrs. Kathy Ballanfant thanking the Commission for the Resolution recently pre- sented the "B" Division Girls Soccer Team. Commissioner Polichino was advised that consideration was being given to the use of the motorcycle police patrol units for traffic control around the city parks. CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on January 25, 1982, were presented for consideration. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that minutes of the regular meeting of the City Commission on January 25, 1982, be approved as submitted. Voting Aye: All Voting No: None ADJOURNMENT: With no further business to come before the Commission at this time, upon motion duly made, seconded and carried, the meeting adjourned at 8:30 p.m. ATTEST: , o(-LU ~~aJ-J City Secretary "!' ,.,. I "!"I--:'I"II ___1_ -. ~...- _~------.J -I 216 REGULAR CITY COMMISSION MEETING February 22, 1982 The City Commission convened in regular session at the City Hall on Monday, February 22, 1982, 7:30 p.m., with the following members present. Mayor Stanley, presiding; Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney and City Manager were also present. HEARING OF RESIDENTS: There were no residents in attendance at the meeting to bring any matter to the attention of the Commission. u WEST UNIVERSITY PLACE "C" DIVISION GIRLS SOCCER TEAM STATE CHAMPTONS. Resolution Number 82-08 was presented to the Commission and read in full: WHEREAS, it has been brought to the attention of the City Commission that the "C" Division Girls Soccer Team of the West University Soccer Club has emerged winner of the State Championship - Red Division competition; and WHEREAS, such honor was possible only with the efforts and support of residents of the city, friends and parents of team members; and WHEREAS, it is the further desire of the City Commission to express its congratulations to Coach Kathy'Burniston on the accomplish- ments of the team under her leadership and guidance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE 0 CITY OF WEST UNIVERSITY PLACE, TEXAS: .... Section 1. That the "C" Division Girls Soccer Team Ca r 1 i n Allums Allison Blazek Karyn Cameron Amy Chatham Eleanor Dahlin Susan Davenport Audrey Dietrich Marcey Doran Jennifer Johnsen Lana Lesley Stacey Lord Marian Mankin Abby McCandless Elena Olive Lori Riley Nicole Woodum Shannon Warner Kathy Burniston, Coach be, and they are hereby congratulated and applauded for their accomplish- ment. n Section 2. That the wish of the City Commission for these young women in the future is for still higher honors and even greater successes. n c n '---.......J 217 Section 3. That this Resolution be spread in full upon the minutes of the City Commission and that the Mayor be, and he is hereby, authorized to deliver a true copy hereof to each member of the "c" Division Girls Soccer Team and their Coach, Kathy Burniston. PASSED AND APPROVED THIS 22nd day of February, 1982. Motion by Commissioner Jackson, seconded by Commissioner Lewis, that Resolution Number 82-08 be approved as read. Voting Aye: All Voting No: None HONORING WEST UNIVERSITY PLACE "POLICEMAN OF THE YEAR": Resolution Number 82-09 was presented to the Commission and read in full: WHEREAS, Richard G. Niebur was appointed a member of the West University Police Department on February 25, 1980; and WHEREAS, as a result of long hours of service, diligent study and dedication, Officer Niebur was promoted to the rank of Corporal on August 14, 1981; and WHEREAS, subsequent toa request by the 100 Club of Houston, the Chief of Police submitted recommendations for a candidate to be honored by the designation of Officer of the Year by such Club; and WHEREAS, the 100 Club of Houston has selected Corporal Richard G. Niebur as "Officer of the Year" for the City of West University Place and the award for such honor was presented on January 28, 1982; and WHEREAS, the City Commission wishes to express its congratulations to Corporal Niebur for his excellent, energetic and intelligent service to the city during the year 1981, and for his selection as "Officer of the Year". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That the City Commission hereby expresses its sincere appreciation to Corporal Rick Niebur of the City of West University Place Police Department for his exemplary service to the city and the citizens thereof. Section 2. That the City Commission offers its congratulations to Corporal Rick Niebur for his selection by the 100 Club of Houston as "Officer of the Year" for the City of West University Place. Section 3. That this Resolution shall be spread in full upon the minutes of the City Commission and the Mayor be, and he is hereby, authori~ed to deliver to Richard G. Niebur a true copy hereof, signed by each member of the City Commission and attested by the City Secretary. PASSED AND APPROVED this 22nd day of February, 1982. Motion by Commissioner Polichino,seconded by Commissioner Forristall, that Resolution Number 82-09 be approved as read. -.I""'1'f~1!1 218 Voting' Aye: All' Voting No: None Mayor Stanley presented Corporal Richard G. Niebur the original of Resolution Number 82-09, which had been framed for the occasion. WHITT JOHNSON ,PARK IMPROVEMENT FUND COMMITTEE: Mrs. Susan Hawkins, 2735 Carolina Way, came before the City Commission to present Whitt Johnson Park improve- ments Propo~edBudget~ plans for a multi-purpose climber and a check in the amount of $2,000. She also expressed her appreciation to the West University Place residents who made the project possibly by their interest and donations. Appreciation was also expressed to Conrad Luckel of C&C Landscaping who donated three 3" live oaks at cost. PURCHASE OF WATER/WASTEWATER REPAIR AND MAINTENANCE ITEMS: Request was submitted to City Commission to advertise for bids for a six-month supply of repair and maintenance items for the Water/Wastewater Division. Robert Simpson, Water/Wastewater Superintendent, explained that the city would have a much better discount by purchasing repair clamps, flexible couplings, curb stops, tapping saddles, PVC pipe, etc. in large quantity rather than on as-needed basis. Motion by Commissioner Polichino, seconded by Commissioner Lewis, that the City Manager be authorized to advertise for bids for a six-month supply of repair and maintenance items for the Water/Wastewater Division. Voting Aye: All Voting No: None n WATER METER INSTALLATION CHARGE: Ordi nance Number 1186 was presented to the 0, Commission and read in full: , AN ORDINANCE AMENDING SECTION 24-73 OF THE CODE OF , ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; ESTABLISHING CHARGES TO BE PAID FOR WATER METERS; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That Section 24-73 of the Code of Ordinances of the City of West University Place, Texas shall be amended so that said Section shall read as follows: "Section 24-73. The City shall make the following charges for water meters furnished to connections served by the City: SIZE CHARGE $ 175.00 '200.00 300.00 600.00 825.00 5/8" x 3/4" 3/4" x 3/4" 1" x 1" H" x H" 2" x 2" Prices for meters over two inches in size shall be negotiated between the City and the person desiring same." , n n!~ ,.1 ,~ ., --: L ~ ~I : 1 OJ , l ) P L < I " : .~. 219 Section 2. The fact that the cost of water meters, pipe, brass goods, labor, the use of trucks and tools, and the installation thereof have increased considerably since the year 1977, when previous charges were established, and further that numerous requests are made for new water service, constitutes an emergency. Section 3. Thi s Ordinance shall become effective immediately upon its passage and approval by the Mayor as required by law. PASSED AND APPROVED this 22nd day of February, 1982. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that Ordinance Number 1186 be approved as read. Voting Aye: All Voting No: None CITIZENS ON PATROL: City Manager Richard Rockenbaugh introduced this item as having been presented to the City Commission several months ago with Captain Bryant completing the groundwork for implementation of the CB radio program. Captain Bryant further explained that it would aid the Police Department in routine patrol and in reporting incidents which pertain to the Police Department. Approval to purchase a base CB radio station and have it installed in the dispatch office of the Police Department was granted. AMENDMENT TO 1981 ,BUDGET: City Manager Richard Rockenbaugh advised the Commission of the need of transferring authorizations which have ended the year with surplus authorizations to those which have otherwise ended the year with expenditures in excess of budgetary authorizations. He also stated this had been done the past sev~ralyears and is in keeping with our auditor's advice. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the City Commission accept the Amendment to the 1981 Budget as stated in Mrs. Sims memorandum dated February 3, 1982. .,-rf"~'~::: ----r--- 220 Department Budget Category Action Building & Facilities (1005) Operational Salaries i ncrease- $ 1,500 C . (3001) R&M Buildings increase- 2,000 (3005) R&M Air Conditioning increase- 9,000 (4003) Electricity General increase- 2,000 (4006) Electricity Street Lights increase- 1 3 ,000 Parks ( 1 005 ) Operational Salaries increase- 1,500 ( 1 099 ) Contract Temporary Help increase- 1,500 (3008) R&M Grounds i ncrease- 1,500 (3020) R&M Equipment & Machinery increase- 1,500 ( 3040) R&M Motor Vehicles increase- 1,000 Recreation (3002) R&M Pool i ncrease- 3,500 (3003) R&M Pool Cover increase- 4,000 (4061) Community Bldg & increase- 9,000 Recreation Classes TOTAL increase of .,. $146,000 To support the previously recommended amendments which total $146,000, I suggest that we decrease authorizations in the fo 11 owi ng departments and budget categories: . ;Depa rtment Budget. Category Action Ol-Legislative (4000) Contingency Reserve decrease- $ 30,500 (4060) Ordinance Codification decrease- 12,000 0 ( 4087) Liability Ins.Umbrella decrease- 3,500 la-Inspection (1002) Assistant's Salary decrease- 10,000 ll-Engi neeri ng (l001) Supervisory Salary decrease- 13,000 (1005) Operational Salaries decrease- 1,000 (l 007) Seasonal Salaries decrease- 6,000 ( 1 080 ) Retirement Contribution decrease- 1,000 12-Street ( 1 005 ) Operational Salaries decrease- 6,000 ( 1 080 ) Retirement Contribution decrease- 2,000 (2054) Fuel Diesel decrease- 2,000 (2080) Asphalt & Materials decrease- 59,000 TOTAL decrease by - $146,000 Voting Aye: All Voting No: None FINANCIAL ADVISORY COMMITTEE: Mayor Stanley advised the Commission of the need of-a Financial Advisory Committee to advise on long range capital improvement programs. The following people are designated to serve on this committee: Mr. Bill Howard, Mr. Randy Meyers, Mr. Peter Taaffe, Mr. Tim Blair, Mrs. Sue Coverstone, Mr. Bob Higley, Mr. Maurice McGowen, Mr. Rufus Cromier, Mr. r-l Bill Bomar, Mr. David Wilson. ~ n u o n 221 RETIREMENT OF OPAL McKELVEY AS WEST UNIVERSITY EMPLOYEE: Resolution Number 82-10 was presented to the Commission and read in full: WHEREAS, Opal McKelvey has filled many places on the city's staff, having been a billing clerk in the Water Department on July 1, 1966, when first employed; and WHEREAS, between August 1, 1967 and July 7, 1978, Opal served as an Administrative Secretary in the office of the City Manager with primary responsibility for working with the city's Zoning and Planning Commission and Zoning Board of Adjustment; and WHEREAS, on July 7,1978, utilization was made of Opal's expertise in the field of zoning, planning, inspection regulations and her working knowledge of all areas of the administration of the city with the creation of a position in the Inspection Department re- sponsible for such activities; and WHEREAS, Opal McKelvey has elected to retire on February 28, 1982, to travel and enjoy members of her family, especially her grandchildren; and WHEREAS, she has earned much respect from the citizens and her fellow employees for her patience, understanding, interest and devotion to duty; and WHEREAS, success'ive City Commissions have realized fully that progress in muni ci pa 1 government is predi cated, for the most part, upon the loyalty and efficiency of its employees and on their ability to carry out faithfully and effectively the acts of the City Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That for, and on behalf of the citizens of the City of West University Place, Texas, February 26, 1982, is hereby designated as OPAL McKELVEY APPRECIATION DAY IN THE CITY OF WEST UNIVERSITY PLACE, TEXAS. . Section 2. That the Mayor, City Commission, City Manager and all other employees hereby express their appreciation to Opal McKelvey for her devoted services to the city. Section 3. That the City Commission, fellow employees and residents of the city wish for Opal good health, success and prosperity for many years to come. Forever she shall hold and enjoy a place of high esteem in the minds and hearts of the people of the City of West University Place. Section 4. That this Resolution be spread in full upon the minutes of the City Commission and that the Mayor be, and he is hereby, authorized to deliver to Opal McKelvey a true copy hereof, signed by each member of the City Commission and attested by the City Secretary. PASSED AND APPROVED this 22nd day of February, 1982. . ,. "fF....".---.-.!""'fII'l!I~~.1 l -- - 222 Motion by Commissioner Forristall, seconded by Commissioner Pblichino, that Resolution Number 82-10 be approved as read. Voting Aye: All Voting No: None The original of Resolution Number 82-10 which has been framed for the occasion will be presented to Mrs. Opal McKelvey on February 26, 1982 at the reception honoring her employment at the City of West University P 1 ace. . ELECTION OF CITY CHARTER COMMISSION: Ordinance Number 1187 was presented to the Commission and read in full: AN ORDINANCE CALLING A SPECIAL ELECTION FOR THE PURPOSE OF ALLOWING THE VOTERS OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS, TO ANSWER THE PROPOSITION, "SHALLA COMMISSION BE CHOSEN TO FRAME A NEW CHARTER"; PROVIDING FOR THE ELECTION OF A COMMISSION; PROVIDING FOR THE HOLDING OF SUCH ELECTION ON THE THIRD DAY OF APRIL, 1982; PROVIDING FOR THE HOURS OF SAID ELECTION; PROVIDING FOR THE POLLING PLACES AND THE OFFICERS OF SAID ELECTION; PROVIDING FOR ABSENTEE VOTING; AND PROVIDING FOR NOTICE OF SAID ELECTION BY POSTING AND PUBLICATION. WHEREAS, the City Commission of the City of West University Place, Texas, has determined that it would be in the best interest of the City to seek the election of a Charter Commission; and WHEREAS, the City Commission is of the opinion that a special e 1 ecti on shoul d be called for' the purpose of a 11 owi ng the voters to determine whether a Commission. should be chosen to frame a new charter and elect a Charter Commission. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That a special election shall be held in the City of West University Place, Texas, on the 3rd day of April, 1982, at which election there shall be submitted to the qualified voters of West Univer- sity Place, who reside within the corporate limits of said City, the following proposition, to-wit: PROPOSITION SHALL A COMMISSION BE CHOSEN TO FRAME A NEW CHARTER? Provided that a majority of the qualified voters voting on the above proposition shall have voted in the affirmative there shall be elected a Charter Commission composed of fifteen (15) members. Regardless of whether you have voted "FOR" of "AGAINST" or have not voted at all on the above proposition, you are entitled to vote for fifteen (15), but no more than fifteen, candidates for the Charter Commission. Section 2. The hours which the polls will be open for voting in said election shall be from seven o'clock a.m. to seven o'clock p.m. u o u 223 Section 3. Voting shall be at the following respectively desig- nated polling places in each of the following numbered Harris County Voting Precincts in the City of West University Place heretofore established and described by natural or artificial boundaries or survey lines by order adopted by the Commissioner's Court of Harris County and duly set out in its minutes. The following named persons are hereby appointed officers to conduct said election in the said election precincts, respectively: Voting Precinct #183 West University Community Building 6104 Auden Sally McCandless Stanley McCandless Voting Precinct #133 West University City Hall 3800 University Boulevard Allan Goldstein Rhonda Feinberg Votinq Precinct #87 West University Elementary School 3756 University Boulevard Presiding Judge Alternate Presiding Judge Presiding Judge Alternate Presiding Judge Vincent Fromen William Watson Presiding Judge Alternate Presiding Judge Voting Precinct #15 St. Andrew's Presbyterian Church 5308 Buffalo Speedway Charles Orsburn Larry Dhoerty Presiding Judge Alternate Presiding Judge The presiding judge for each election precinct shall appoint not less than two election clerks to serve at the polling place under his jurisdiction. Section 4. That an election voting system approved by Harris County Commissioners Court shall be used, for said election, unless said system is unava.ilable,' in which case paper ballots shall be used; that absentee voting shall be by use of paper ballots and that. the ballots of said election shall conform to the requirements of the Texas Election Code and shall have printed thereon in English and Spanish the following: 0, \.1 ;., , ! ; ---.J 224 "l OFFICIAL BALLOT Each voter desiring to vote in favor of the proposition shall pull the lever beside the word "FOR". Each voter desiring to vote against the proposition shall pull the lever beside the word "AGAINS'R". u PROPOSITION () FOR "SHALL A COMMISSION BE CHOSEN TO FRAME A NEW CHARTER II ( ) AGAINST INSTRUCTIONS: Provided that a majority of the qualified voters, voting on the above question, shall have voted in the affirmative, there shall be elected a Charter Commission composed of fifteen (15) members. Regardless of whether you have voted "FOR" or "AGAINST" or have not voted at all on the above question, you are entitled to vote for fifteen (15), but no more than fifteen, candidates for the Charter Commission~ Vote for the candidates of your choi ce by pull i ng the 1 ever beside the candidate's name. THE TOTAL NUMBER OF CANDIDATES YOU HAVE VOTED FOR MUST NOT EXCEED FIFTEEN (15) CANDIDATES. 0 RECHECK YOUR BALLOT TO MAKE SURE THAT YOU HAVE NOT VOTED FOR MORE THAN FIFTEEN (15) CANDIDATES. FOR CHARTER COMMISSION , INDEPENDENT CANDIDATES WRITE-IN CANDIDATES Absentee voting shall be conducted by Lee' Lockard, City Secretary, and the place at which the absentee voting shall be conducted is designated as the office of the City Secretary in the City Hall, 3800 University Boule- vard, Houston, Texas 77005, which is also the mailing address to which ballot applications and ballots voted by mail may be sent. Said City Secretary shall keep said office open for at least eight (8) hours, that is, from 9:00 a.m. to 5:00 p.m. .on each day for absentee voting which is not a Saturday, a Sunday or an official State holiday; provided, however, except as authorized by Article 5.05, Subdivision 3d, Texas Election,Code, said City Secretary shall not permit anyone to vote absentee by personal, appearance on any day which is not a regular. working day for the City Secretary's office, and under no circum- stances shall she permit anyone to vote absentee by personal appearance at any time when her office is not open to the public. Absentee voting shall be conducted on printed paper ballots. ballots shall have printed thereon the following: u The m";' " '1';' ';.fo'" ~;i!1 o Fl U 225 ORDER AND NOTICE OF ELECTION STATE OF TEXAS I COUNTY OF HARRIS ~ CITY OF WEST UNIVERSITY PLACE I ELECTION ORDER I, Rufus F. Stanley, Jr., Mayor of the City of West University Place, Texas, by virtue of the power vested in me by law, do hereby order that a Special City Election be held in the City of West University Place on Saturday, April 3, 1982, for the purpose of determining shall a Commission be chosen to frame a new Charter and, if a majority of the qualified voters, voting on said question shall have voted in the affirmative, to elect a Charter Commission composed of fifteen (15) members. and the following persons are hereby appointed Judges thereof: Precinct #15 - Charles Orsburn Precinct #87 - Vincent Fromen Precinct #133 - Allan Goldstein Precinct #183 - Sally McCandless The presiding Judge in each' voting precinct conducting said election shall appoint an Alternate Judge and two (2) clerks. ELECTION NOTICE The City Secretary is hereby directed and instructed to post a properly ex- ecuted copy of the Order and Notice of Election at the Community Building, 6104 Auden; West University Elementary School, 3756 University; City Hall, 3800 University Boulevard; and St. Andrew's Presbyterian Church, 5308 Buffalo Speedway, the places where this election will be held. Said notice shall be posted at least twenty (20) days prior to the date on which said election is to be held. Signed and executed this the 22nd day of February, 1982. Motion by Commissioner Forristall, ,seconded by Commissioner Jackson, that Ordinance Number 1187 be approved as read. Voting Aye: All Voting No: None DESIGNATION OF CENTRAL COUNTING STATION: Resolution Number 82-11 was presented to the Commission and read in full: ,..., ,......Ir- . 'I' '1:'.rl'Irrrr.'~'----- I~ 226 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE DESIGNATING A CENTRAL COUNTING STATION; APPOINTING A MANAGER FOR SAID STATION AND A TABULATION SUPERVISOR; APPOINTING A PRESIDING JUDGE FOR THE CENTRAL COUNTING STATION; APPOINTING A PRESIDING JUDGE FOR THE SPECIAL CANVASSING BOARD; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. u WHEREAS, the City of West University Place will conduct a special municipal election on April 3, 1982; and WHEREAS, Texas election laws require that the City Commission establish a central counting station to receive and tabulate voted ballots, as well as a manager and tabulation supervisor for the central counting station; and WHEREAS, it is also required that a presiding judge for the central counting station be appointed by the City Commission; and WHEREAS, it is also required that a presiding judge for the Special Canvassing Board for absentee ballots be appointed by the City Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That the City Council Chamber and Conference Room areas in the City Hall of the City of West University Place, 3800 University Boule- vard, is hereby established as the Central Counting Station to receive and 0 tabulate voted ballots in the April 3, 1982 special municipal election. I Section 2. That Lee Lockard is hereby appointed as the Manager of the Central Counting Station and also as the Tabulation Supervisor for the April 3, 1981 special municipal election. Section 3. That Burt Ballanfant is hereby appointed as the Presiding Judge for the Central Counting Station for the April 3, 1982 municipal election. Section 4. That Burt Ballanfant is hereby appointed as the Presid- ing Judge for the Special Canvassing Board for the April 3, 1982 municipal election. Section 5. That this ordinance shall take effect from and after its passage by the City Commission of the City of West University Place. PASSED AND APPROVED this 22nd day of February, 1982. Motion by Commissioner Jackson, seconded by Commissioner Lewis, that Resolution Number 82-11 be approved as read. Voting Aye: All Voting No: None u STAFF REPORT: tlty Manager Richard Rockenbaugh reported that John Hudson had evaluated the operation of the traffic signals along Buffalo Speedway and found existing maintenance problems as well as traffic timing problems. The report of his analysis, observations and recommendations will be forthcoming to the Commission. 'w1: : .' ~- . " -( ! o u 221' Mr. Rockenbaugh informed the Commission that the construction of the new wastewater force main began Monday, February 22, 1982. Homeowners have been notified of the construction by letter from Robert Simpson, Water/ Wastewater Superintendent. ELECTRICAL BOARD MINUTES: Minutes of the regular meeting of the Electrical Board on February 15, 1982, were presented to the Commission for their information. CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on February 8, 1982, were approved as submitted. ADJOURNMENT: Witn no further business to come before the meeting at this time, upon motlon duly made and seconded, the meeting adjourned at 9:15 p.m. ~~I/* Mayor ATTEST: rXiu ~/O'~ City Secretary . I" . II . ". ! "11!"lllrr~TJ-' r ~ 228 REGULAR CITY COMMISSION MEETING Ma rch 8, 1982 The City Commission convened in regular session at the City Hall on Monday, UI March 8,1982,7:30 p.m., with the following members present: Mayor Stanley, presiding; Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney and City Manager were also present. HEARING OF RESIDENTS: Mayor Stanley advised those in attendance that this portion of the regular agenda for City'Commission meetings had been chaged in order to permit anyone in attendance to speak to specific agenda items if desired, noting that the only necessity for such hearing was to file with the City Secretary their names, addresses and the specific agenda item they wished to discuss. CHIEF OF POLICE: Mayor Stanley announced that Walter W. Snitkin had been appointed " as Police,Chie'f of the city and expressed appreciation to members of the Police Department for their cooperation and assistance during the period of transition, noting that the Police Department had functioned extremely well during the interim period. Mayor Stanley expressed a special thanks to Captain Jimmy Bryant for his leadership. Mayor Stanley reviewed Chief Snitkin's academic and professional background and added that he had been selected as the Police Chief for the entire city, not the City Commission or some special interest group. Following the Oath of Office administered by Mayor Stanley, Chief Snitkin ex- pressed his appreciation for the opportunity to serve residents of the city 0 and introduced members of his family. LONG RANGE PLANNING COMMITTEE: Resolution Number 82-12 was presented to the Com- mission and read in full: WHEREAS, it is the obligation of the City Commission pursuant to provisions of the City Charter and ordinances heretofore adopted, to appoint members to various boards and committees; and WHEREAS, the Mayor and members of the City Commission have contacted qualified citizens to serve on the Long Range Planning Committee; and WHEREAS, certain persons have indicated a desire and willingness to serve as members of the Long Range Planning Committee: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That the following persons be appointed to serve as members of the Long Range Planning Committee: Mrs. Skip Britton Mr. William McGee Mr. Barry W. Myers D n LJ o n '200 ~r... ',l Section 2. That the persons hereby appointed to the Long Range Planning Committee shall serve without compensation. Section 3. That the persons hereby appointed shall serve until the appointment and qualification of their successors. PASSED AND APPROVED this ____ day of , 1982. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that Resolution Number 82-12 be approved as read. Voting Aye: All Voting No: None Mayor Stanley administered the Oath of Office to Mrs. Britton and Mr. McGee. APPRAISAL REVIEW BOARD: The Commission was advised that members of the former Tax Board of Equalization had agreed to serve as members of the Appraisal Review Board. ' , Y. I . Motion by Commissioner Polichino, seconded by Commissioner Jackson, that Mrs. Mary Ann Binig, Mr. Maurice McGowen and Mr. Peter Taaffe be re-appointed as members of the Appraisal Review Board. Voting Aye: All Voting No: None Mayor Stanley administered the Oath of Office to Mrs. Binig,Mr. McGowen and Mr. Taaffe as members of the Appraisal Review Board. ' HOUSTON LIGHTING & POWER COMPANY ENERGY CONSERVATION PROGRAM: Mr. Joseph Lopez, District Manager, Houston Lighting & Power Company, appeared before the Commission to discuss plans HL&P hqs for the observance of Energy Conservation Week April 12-16, and to request that the City Commission endorse such program. Mr. Lopez explained that HL&P planned an incentive plan for the purchase of high efficiency heat pumps and air conditioning units; balanced monthly billing whereby high cost in summer and low cost in winter would be averaged for elec- tric bills throughout the year; plans to work with local banks to ask that they offer low interest loans for weatherization of homes for energy conservation; and plans for essay contests in the area schools. Mayor Stanley thanked Mr. Lopez for attending the meeting. WASTEWATER TREATMENT PLANT & SANITARY SEWER LIFT STATION PROJECTS: The following items were presented for consideration for the construction of a new wastewater treatment plant and rehabilitation of the sanitary sewer lift stations: A. BayshoreEngineers invoice in the amount of $4,800 for engineering services rendered on the project. B. Estimate #6 submitted by Basic Constructors, Inc. in the amount of $122,682.60 for work completed to date on the construction of a new wastewater treatment plant. C. Estimate #1 submitted by Civil Works5 Inc. in the amount of $69,045.30 for work completed to date on the rehabilitation of the sanitary sewer lift plants. ,~ 230 D. Invoice in the amount of $5~567.00 submitted by D.E. VanBuskirk for inspection services rendered on the construction of a new wastewater treatment plant. Motion by Commissioner Lewis, seconded by Commissioner Polichino, that Items ABCD be approved by the City Commission for payment. Voting Aye: All Voting N6~I!None ~ '~ FIRE DEPARTMENT DORMITORY BEDS: The only bid received for delivery of seven (7) mattresses and seven (7) box springs for use in the Fire Department dormitory was opened and results announced as follows:~ . . 7 - 39" X 80" Mattresses 7 - 39" X 80" Box Springs $ 78.60 each 52.35 each $130.95 per set Motion by Commissioner Lewis, seconded by Commissioner Forristall, that the bid submitted by Spring Air Mattress Company for delivery of seven (7) mattresses and box springs at a cost of $130.95 per set be accepted. Voting Aye: All Voting No: None HARRIS COUNTY APPRAISAL DISTRICT: An invoice in the amount of $3,422 representing payment of second quarter fees to the Harris County Appraisal District was presented for consideration. Motion by Commissioner Forristall, seconded by Mayor Stanley, that an invoice in the amount of $3,422 for second quarter fees to the Harris County Appraisal District be approved for payment. Voting Aye: Forristall, Pblichino, Stanley Voting No: Lewis, Jackson BUDGETED CAPITAL OUTLAY REQUESTS: A request was presented to advertise for bids for a rescue saw and overhead doors for the Fire Department and utility bills for the Finance Department. , Motion by Commissioner Polichino, seconded by Commissioner Jackson, that the City Manager be authorized to advertise for bids for delivery of a rescue saw, repair of overhead doors and utility bills. Voting Aye: All Voting No: None DISPOSITION OF AUTOMOTIVE E UrPMENT: A request was presented for the disposition of automotive units #716 1970 Chevrolet Flatbed Truck) and #800 (1969 Chevro- let Pickup) which are not being utilized and are becoming expensive to repair. Motion by Commissioner Forristall, seconded by Commissioner Polichino, that units #716 and #800 be offered for auction. Voting Aye: All Voting No: None BICYCLE AUCTION: A request was presented to hold a second auction for the dis- position of bicycles whi~h had been recovered by the Police Department. .1 u o c n o n 231 Motion by Commissioner Polichino, seconded by Commissioner Jackson, that the City Manager take appropriate action to hold an auction for the dis- position of bicycles recovered by the Police Department on April 17, 1982. Voting Aye: All Voting No: None LEGAL MATTERS: Commissioner Jackson requested that the City Attorney investigate the ava i.l ab il ity of a shorter Oath of Offi ce form. CONCERNS OF THE CITY COMMISSION: _ Commissioner Polichino requested information re- garding the training of and handling by Police officers of senior citizens, noting that some of the younger members of the Department were indifferent to the needs of senior citizens. Commissioner Forristall noted that she had noticed Police officers hanging around city buildings talking to employees when they were on duty. Commissioner Forristall stated that she and City Secretary Lee Lockard had attended an election seminar on Friday and that she wanted to let members of the Commission know that the April 3rd election would require more than the usual personnel. Director of Operations Patt Lilly advised the Commission that he had gone to Austin and requested that a public hearing be held on an application filed by Holcombe Properties for the construction of a sewer treatment plant on Westpark that would discharge its affluent into Poor Farm Ditch, and had been requested by Holcombe Properties to withdraw his request. Mayor Stanley stated that a survey presented by Director of Operations Patt Lilly regarding backdoor garbage pickup could result in considerable saving to the city. STAFF REPORT: City Manager Dick Rockenbaugh advised that he had no additional information for consideration by the Commission. BOARD AND COMMITTEE MEETING MINUTES: Minutes of the following board and committee meetings were presented to the Commission for their information. Zoning Board of Adjustment meeting on February 17, 1982 Parks and Recreation Board meeting on February 16, 1982 CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on February 22, 1982, were presented for consideration. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that minutes of the regular meeting of the City Commission on February 22, 1982, be approved as submitted. Voting Aye: All Voting No: None . '....,:r~.11 -~-r-------------' 232 ADJOURNMENT: With no further business to come before the Commission at this time, upon motion duly made, seconded and carried, the meeting adjourned at 8:30 p.m. tiP ATTEST: c~~ lty ecretary .,,~_._'~,- "~'--1 \., \'1 o o n R"'..' -'{" .' :1 []~ : .. :" 1 ,. , D 1 REGULAR CITY COMMISSION MEETING March 22, 1982 The City Commission convened in regular session at the City Hall on Monday, March 22, 1982, 7:30 p.m., with the following members present: Mayor Stanley, presiding; Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney and City Manager were also present. HEARING OF RESIDENTS: Inasmuch as there were no residents in attendance with matters to bring to the attention of the City Commission, Mayor Stanley advised that the city would use the new Votamatic election equipment which had been adopted by the Commissioners Court for countywide use~ Mayor Stanley reviewed the sequence of events which had created the need for new equipment that could be adapted for use to acconmodate long ballots generated by the adoption of uniform election dates by the State Legislature. Mayor Stanley advised that a new item had recently been added to the agenda of Commission meetings to permit residents to be heard on specific agenda items if they so desired. LONG RANGE PLANNING COMMITTEE: Inasmuch as Mr. Barry Myers was unable to attend the March 8, 1982, meeting of the City Commission when official action was taken to appoint him as a member of the Long Range Planning Committee, Mayor Stanley ad- ministered the Oath of Office to Mr. Myers at this time. HOUSTON LIGHTING & POWER COMPANY ENERGY.CONSERVATION WEEK: Some difficulty made it impossible for Mayor Stanley to present a proclamation proclaiming the week of April 12-16 as Energy Conservation Week and this item will be included on the agenda for the April 21,1982, City Commission meeting. WATER DIVISION REPAIR SUPPLIES: In accordance with previous action of the City Commission bids received for delivery of miscellaneous repair items for the Water Division were opened and results announced as follows: Bidder Item I I tem II Util ity Supply Rohan Company Western Pipe & Supply Southwest Commeriicial Industries Meter Repair Service ,4,435.73 3,894.00 3,913.52 4,280.60 3,939.75 3,628.25 3,656.50 3,635.23 10,495.55 Motion by Commissioner Lewis, seconded by Commissioner Polichino, that the low bid submitted by Western Pipe and Supply be accepted. Following a determination that Western was not the low bidder, Commissioner Lewis withdrew his motion. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that bids received for delivery of miscellaneous repair items for the Water Division be referred to the City Manager and staff for review and recommendation. Voting Aye: All Voting No: None . .. !.~_r1C1Ir::::1f I ....1~- 2 MUNICIPAL COURT ASSOCIATES: In accordance with requirements of the City Charter consideration was given to the re':'appointment of Municipal Court Associates. Motion by Commissioner Polichino, seconded by Commissioner Jackson, that U Michael Schneider be re-appointed Associate Judge of the Municipal Court and , Thomas Taylor be re-appointed Associate Prosecutor of the Municipal Court. Voting Aye: All Voting No: None APPRAISAL REVIEW BOARD: The Commission was advised that provisions of the Texas Property Tax Code required that members of the Appraisal Review Board be appointed by an official resolution. Resolution Number 82-13 was presented to the Commission and read in full: WHEREAS, the taxing units of. Harris County have elected to post- pone the full implementation of the Harris County Appraisal District until 1984; and ' , WHEREAS, the 1981 Texas General Laws, 1st Special Session, Chapter 13, Paragraph 161 (i) (1) on Page 117 provides that in such event the governing body of each taxing unit within the county shall appoint an Appraisal 'Review Board as provided by Subchapter C, Chapter 6 of the Texas Property Tax Code; and ' , WHEREAS, the City of West University Place has determined that the following individuals are of good character and good judgment and possess the necessary qualifications to serve as members of the Appraisal Review Board. ' o NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY. OF WEST 'UNIVERSITY PLACE! TEXAS. That the following individuals are hereby appointed to the Appraisal Review Board of the City of West University Place: Mary Ann Binig Maurice McGowen Peter Taaffe PASSED AND APPROVED this day of , 1 982 . Motion by Commissioner Polichino, seconded by Commissioner Forristall, that Resolution Number 82-13 be approved as read. Voti ng Aye: . All Voting No: None, ADMINISTRATIVE FEES AND CHARGES: Ordinance Number 1188 was presented to the Commission and read in full: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS, BY THE AMENDMENT OF CHAPTER 2, ADMINISTRATION, BY THE ADDITION OF A NEW ARTICLE, ARTI- U CLE V, ENTITLED "ADMINISTRATIVE FEES ANDCHARGES"; AND . ':, PROVIDING FOR THE EFFECTIVE DATE THEREOF. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: ~,., , ' , o f1 CJ ~llj !, , "r.,.r~'~<<"" ' 3 Section 1. That the Code of Ordinances of the City of.West University Place, Texas, is hereby amendedby"amending Chapter 2, Adminstration, by the addition of a new article, Article V, entitled, "Administrative Fees and Charges",which shall read as follows, to-wit: Section 2-71. The following fee schedule .shallbe followed by' departments. of the ci ty in.. furrii shi ng requested copies of public records and documents: (a) Police Accident Reports (b) Non-Residents Fingerprint Cards (c} Municipal Court Records, to include judgments and complaints (d) Minutes of City Commission meetings and minutes of administrative boards $ 2.00,each 2.00 each 2.00 each .25 per page ($1.00 minimum charge for each set of minutes) .25 per page ($1.00 minimum chage for each resolution, ordinance or document) (e) Copies of resolutions, ordinances and other legal documents and records Section 2. This ordinance shall take effect from and after its passage, by the City Commission of the City of West University Place, Texas. PASSED AND APPROVED this day of , 1 982 . Motion by Commissioner Jackson, seconded by Commissioner Polichino, that Ordinan~e Number 1188 be approved as read. Voting Aye: All Voting No: None FEBRUARY AUDIT FEE:' 'The Commission was presented an invoice submitted by Earl Lairson and Company for audit services provided during the month of February in the amount of $6~100. Motion by Commissioner Forristall, seconded' by Commissioner Jackson, that an invoice in the amount of $6,100 submitted by auditors Earl Lairson & Company be approved for payment. Voting Aye: All Voting No: None 1976 GENERAL OBLIGATION BOND PAYMENT: The Commission was advised that payment is due on the city's 1976 general obligation bond indebtedness in the amount of $128,384, 'representi ngpri nci pa 1, interest arid fees, Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the City Commission approve payment in the amount of $128,384 on the city.s 1976 general obligation bond indebtedness. Voting Aye: All Voting No: None i I !III 'II I 11 1 1:IIHlIIII ,lLLJ ...L... i I 11.!,'JlIIr"' '''1'' ..Ir,....w:rmm.. II' Jlli.DJ,'] __, !.II, , L . , , ,.JIIIillTlF-'..'--'r ""LIlT rlfT'":Trui rlllu , ' i _ L 4 WATER WELL REPAIRS: The Commission was advised,that repairs included in the $1,131.34 invoice received from Layne-Western Company, Inc. had not been satisfactorily completed and that furthe~ consideration will be given to the invoice at the regular April 12, 1982, meeting of the City Commission. DELIVERY OF !..;.TONPICKUP TRUCK: An invoice in the amount of $7,852.59 submitted by Knapp Chevrolet for delivery of a new 1982 pickup truck for use by the Water/Wastewater Superintendent was presented for consideration. Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the City Commission approve payment to Knapp Chevrolet in the amount of $7,852.59 for delivery of a new !-ton pickup truck. Voting Aye: All Voting No: None AUTHORIZATION TO ADVERTISE FOR BIDS: A request.was presented to advertise for bids for the following: a) Preparation and painting of the Community Building and the Swimming Pool filter and pump house b) A wooden climber to be located in Whitt Johnso~ Park c) One year supply of plastic refuse bags d) New solid waste truck e) Automated chemical analysis unit Motion by Commissioner Lewis, seconded by Commissioner Jackson, that the City Manager be authorized to advertise for bids for items a, b, c, d, and e as they appear on the City Commission agenda. Mayor Stanley presented a slide presentation noting the cost savings that would result from the purchase of a one year supply of plastic refuse bags and a new solid waste truck in its proposed program to discontinue backdoor garbage pickup service. Voting Aye: All Voting No: None CASON STREET WATER LINE PROJECT: The Commission was presented an invoice in the amount of $1,571.00.submitted by Bayshore Engineers, Inc. for work completed on the Cason Street 6" water main between Buffalo Speedway and Brompton Road. Motion by Commissioner Forristall, seconded by Commissioner Polichino, that the City Commission approve for payment an invoice in the amount of $1,571.00 sub- mitted by Bayshore Engineers, Inc. Voting Aye: All Voting No: None Mayor Stanley welcomed Police Chief Walt Snitkin to the meeting, noting that soon he would cease to be known as the "new" Police Chief. LEGAL MATTERS: City Attorney David Allums advised that he had no matters to bring to the attention of the City Commission at this time. I o o o 01 o D 5 CONCERNS OF THE CITY COMMISSION: Commissioner Jackson noted that members of the City Commission had been advised by Mr. John, Hudson of Traffic Engineers, Inc. that the lights on Buffalo Speedway had now been synchronized. STAFF REPORT: City Manager Dick Rockenbaugh advised the Commission that the sewer testing program would be commenced when an engineering firm has been engaged. Mr. Rockenbaugh further advised th~t a Statement of Intent to Change Rates had been filed by Entex-,.and would be presented for consideration at a workshop meeting~ Mr. Rockenbaugh reviewed plans that had been made for a city picnic to be held for the second time at the Good Earth on May 22, 1982. Commissioner Forristall requested that the record reflect that the City Commis- sion had implemented the capital improvement plan as was submitted by the Long Range Planning Committee. CITY COMMISSION MINUTES: Minutes of the regular meeting of the.City Commission on March 8, 1982, were presented for consideration. Motion by Commissioner Forristall, seconded by Commission~r Jackson, that minutes of the regular meeting of the City Commission on March 8,1982, be approved as submitted. Voting Aye: All Voting No: None ADJOURNMENT: With no further business to come before the Commission at this time, upon motion duly made, seconded and carried, the meeting adjourned at 8:55 p.m. ATTEST: ~~~~' Citv Secretary ,,~t:1'-,:,;~-;,'P """'1'~' 1_, ~........i.....JLl ~"T nrTrTl1I1I1 "1.,, ,llllll_L_, I II II,II[ . , I' r:'''::rfJlili II . ,. .iD. I,. '.. , "'-11 . 6 . . LLII'I r."", I ; I I . ,. . . I .h .01, " o [ o o u 7 SPECIAL CITY COMMISSION MEETING Apri 1 5, 1982 The City Commission convened in special session, at the City Hall on Monday, April 5, 1982, with the following members present: Mayor Stanley, presiding; Commissioners Forristall, Jackson and Polichino. The City Attorney and City Manager were also present. Commissioner Lewis was..out of the City. HEARING OF RESIDENTS: Inasmuch as there were no residents in attendance desiring to bring anything to the attention of the City Commission, City Attorney David Allums advised that as a resident of the city he would like to say "thank- you" to Lee Lockard for doing such a tremendous job on the Special Charter Commission election using an entirely new and different election procedure and working with the election judges. . Mayor Stanley expressed his appreciation for the work done by the election judges to Mr. and Mrs. Stanley McCandless who were in attendance'at the meeting, and requested that the minutes reflect that members of the City Commission agreed with Mr. Allums. CANVASS OF ELECTION RETURNS: The Commission was advised that the procedure used to canvass the returns of the election would differ from that previously used inasmuch as the Votomatic equipment that was used involved punchcards that were returned by the precinct judges rather than,tally sheets. Members of the Commission were furnished computer print-outs showing total votes cast and individual candidate total votes for each precinct for com- parison with the tally list prepared by the Presiding Judge of the Central Counting Station. ' Resolution Number 82-14 was presented to the Commission and read in full: WHEREAS, in accordance with the laws of the State of Texas, the Charter of the City of West University Place, and Ordinance Number 1187 adopted pursuant thereto, an election was held within and for said city on April 3, 1982, for the purpose of permitting the qualified voters of the City of West University Place to vote for or against a commission to frame a new charter and elect a Charter Commission. WHEREAS, in accordance with the terms and provisions of Article 7.15(d) of the Election Code~ the Judges of the election have made out, signed and delivered the ballot containers, together with the poll lists and tally list to the Mayor and City Commission of the City of West Uni- versity Place, Texas; and . WHEREAS~ the Mayor and City Commission of the City of West Uni- versity Place, Texas~ in special session assembled on April 5, 1982, have opened and examined the election returns and have canvassed the results thereof~ in accordance with the provisions of the City Charter and the Texas Election Code and as a result of such examination and canvass, the Mayor and City Commission find that at such election the following votes were cast: I I lit t" J 1.<lA:illlIl~!ililllllr' .. 11"" "11"i'-IlL""]: f\'i'IIIII'----'-----tl.....-~ . .. ..!III"'CO .-."",~ .' I "'" '_1'111'; I' I . 1,_~.,,","I.~,,4< I . I. ~, B Precinct Precinct Precinct Precinct Absentee 15 az 1.33 l8B FOR: "Shall a Commission 169 166 129 183 25U ., be chosen to frame a new Charter?" AGAINST: "Shall a Commission 39 31 40 40 5 be chosen to frame a new Charter?"" CHARTER COMMISSIONERS: C. E. Bl akeway 120 118 100 111 5 Whitt Johnson 138 147 99 132 9 A. Gordon Jones 124 113 85 109 8 Joan McCay 82 88 ' 73 101 21 Harry W. Goetzmann 93 90 60 98 21 William C. Derrick 83 88 68 94 21 Helen C. Blair 116 114 83 122 4 Virginia L. Mithoff 126 119 83 115 3 Janet R. Messer 88 83 66 96 18 Mrs. Robert L. Bunch 84 75 58 96 19 Kathleen D~Oliver 122 118 82 110 1 Reid C. Wilson 117 104 76 106 8 William J. Rogde 124 107 97 110 ' 6 Betty Sellers 122 '129 96 122 6 James J. Deegan 87 ' '75' 65 104 24~ Charles McMurrey III 90 86 63 88 6: William H. Tinch 101 104 104 106 51 Robert M. Kendrick 24 27 16 32 6 Robert V. Turner 114 112 84 116 8 Pa tri ck B. '0 I Connor 21 29 23 28 5 Lee B. McCulley '84 61 51 84 19 Herbert G. Cull, Jr. 62 52 53 84 17 Harold A. Smi,th 87 74 63 95 23 Charles W. Evans 10 14 12 15 6 Jerry McAfee 15 18 16 18 2 Clyde Barbour 83 71 63 87 24 DonallMyers 85 71 54 79 20 Jackie Patteson 10 20' 10 27 3 Buddy Bell 166 ' 162 135 161 22 John M.Zahradnik 73 61 45 72 19 Margot Hellerman 70 74 57 88 14 J. B. Thompson 107 117 78 109 10 Ralph G. Howard 86 78 55 79 5 Marjorie A.Greene 18 17 18 15 2 Robert C. Williamson 79 84 60 81 21 Oscar F. Johnson 10 14 15 11 5 Samuel W. Carver 69 64 57 75 21 WHEREAS, as a result of such election, it was.determined that 0 Buddy Bell, with a total of 646 votes, Whitt Johnson, with a total of 525 votes, Betty Sellers, with a total of 475 votes, C. E. Blakeway, with a total of 454 votes, Virginia L. Mithoff, with a total of 445 votes, U!'~'l <"\ , f 1 o n ~ Willi~m J. Rodge, with a total of 444 votes, A. Gordon Jones, with a total of 439 votes, HelenC. Blai~with a total of 439 votes, Robert V. Turner, with a total of 434 votes, Kathleen D. Oliver, with a total of 433 votes, J. B. Thompson, with a total of 421 votes, William H. Tinch, with a total of 420 votes, Reid C. Wilson, with a total of 411 votes, Joan McCay, with a total of 365 votes, and Harry Goetzmann, with a total of 362 votes, have been elected Charter Commissioners of the City of West University Place, Texas. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSJTY PLACE, TEXAS: Section 1. That the official results of such election shall be, and they are hereby, declared pursuant to canvass of the returns of such electiQn by the Mayor and City Commission to be that: A COMMISSION SHALL BE CHOSEN TO FRAME A NEW CHARTER AND THE FOLLOWING PERSONS SHALL SERVE AS MEMBERS OF SUCH COMMISSION: Buddy Bell Whitt F. Johnson Betty Sellers C. E. Bl akeway Virginia L. Mithoff William J. Rogde A. Gordon Jones Harry W. Helen C. Blair Robert V. Turner Kathleen D. Oliver J. B. Thompson William H. Tinch Reid C. Wilson Joan McCay Goetzmann Section 2. This Resolution shall take effect and be in force immediately from and after its passage and approval as required by law. PASSED AND APPROVED this ___ day of , 1 982 . Motion by Commissioner Polichino, seconded by Commissioner Forristall, that Resolution Number 82-14 be approved as corrected. Voting Aye: All Voting No: None , CHARTER COMMISSION BALLOTS: The Commission was presented the following report from the City Secretary showing an accounting of ballots used in the Special City Election held on April 3, 1982: Article 6.09 of the Election Code requires that a record be made of ballots delivered to precinct polling places and for absentee voting. The following is an accounting of such ballots: ABSENTEE VOTING: 100 paper ballots printed and delivered 31 votes cast 1 ballot mailed but not returned 68 ballots remaining 500 ballots delivered (consecutive numbers 0001-0500) 240 votes cast 5 ballots spoiled 255 ballots returned PRECINCT 15: ---1J ~L.I. "-.L L...!:..:UJLLa J 'TTII--. '~.liIlO.IIr'" .... II I I;,! "-...1.. _.. '.'1 . . .. JlIl~lL"!'I'-'j - 1"'1 11 II I' 1'11,1 "llill.ll.1 I I' III ' .., . . "'~"".~~.~. "-... . . ~ 10 PRECINCT "87:' 500 ba "lots del ivered 249 votes were cast 3 ballots spoiled 248 ballots returned (consecutively numbered 0501-1000) (consecutive numbers 1001-1500)U PRECINCT 133: 500 ba110ts delivered 192 votes cast' 6 ballots spoiled 302 val lots returned 500 ballots delivered 242 votes cast 16'ballots spoiled 242 ballots returned LEGAL MATTERS: City Attorney David Allums advised that he had no legal matters for consideration by the City Commission at this time. PRECINCT 183: (consecutively numbered 1001-1500) CONCERNS OF THE CITY COMMISSION: Commissioner Forristall reminded members of the City Commission that the annual Easter Egg Hunt sponsored by the Parks and Recreation Department was to be held on Friday, April 9, 1982 at 10:00 a.m. at Colonial Park. ' Commissioner Forristallstated that she was very pleased with the election pro- cess used inSaturday.s Special City Election with.use of new Votomatic'Equip- ment that replaced Shoup voting machines, noting that an election school had been held at the City Hall. STAFF REPORT: City Manager-Dick'Rockenba4gh advised that he had no additional matters for consideration by the City Commission at this time. ADJOURNMENT: With no further business to come'before the City Commission at this time, , upon mot'i on du'ly made, seconded and carri ed, the meeti ng adjourned at 8:15 'p.m. o ATTEST: ~~ Cit Secretary u u n '-- U\ : I , I 11 REGULAR CITY COMMISSION MEETING Apri 1 12, 1982 The City Commission convened in regular session at the City Hall on Monday, April 12, 1982, 7:30 p.m. with the following members present: Mayor Stanley, presiding; Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney and City Manager were also present. Mayor Stanley presented members of the city staff who were in attendance. Mayor Stanley directed attention to Item 2 on the agenda which had recently been added to permit any citizens wishing to address specific agenda items to be heard, noting that the only provision was that their name, address and agenda item to be discussed should be given to the City Secretary prior to the meeting being called to order. HEARING OF RESIDENTS: There were no residents in attendance wishing to appear before the Commission. CHARTER COMMISSION: Mayor Stanley administered the Oath of Office to the following residents as members of the Charter Commission as a result of a Special Election held on April 3, 1982: -~1 i Buddy Bell Whitt Johnson Betty Sellers C. E. Bl akeway Virginia L. Mithoff William J. Rogde A. Gordon Jones Helen C. Blair Robert V. Turner Kathleen D. Oliver J. B. Thompson William H. Tinch Reid C. Wilson Joan McCay Harry W. Goetzmann Mayor Stanley congratulated each member of the Charter Commission on their election and expressed appreciation to all citizens that had submitted their names for consideration of the voters as members of the Charter Commission. ENTEX INTENT TO CHANGE RATES: Mr. Armond L. Monfort, District Manager, Entex 'appeared before the Commission to discuss the Intent to Change Rates to be filed by Entex. In response to a question, Mr~ Monfort stated that in the 1960- 1978 period Entex had not requested an increase in rates, in 1978 a 2% in- crease had been granted, in 1980 a 1.80%' increase had been granted and in 1981 a 2.21% increase had been granted. The Commission was advised that no action on its part would automatically put the new rates in effect, or official action could be taken to suspend the rates or approve the rates granted in the City of Houston. City Attorney David Allums advised that in his opini~n the rate increase should be granted in a Special City Commission meeting by resolution, prior to the effective date of Apr; 1 23, 1982. Motion by Commissioner Lewis, seconded by Commissioner Polichino, that the rate increase requested by Entex be accepted by the City Commission, subject to the preparation of a Resolution. Voting Aye: All Voting No: None ENERGY CONSERVATION WEEK: Mayor Stanley presented the following Proclamation: ~~. ~ ~~ . ..LllL I-:J. . 1>1111"""" . . .. ii' . 1""11 " I" . . .....,...". ""~" .,. . , ."", , . I "~I I' . '" , ,..j~""""'''''''~h-'- ~.". .. ~.. 12 TO THE CITIZENS OF WEST UNIVERSITY PLACE: WHEREAS, the City of West University Place recognizes the fact n that the rising energy costs and the depletion of energy resources is a major problem in American today; and WHEREAS, the City of West University Place foresees that energy conservation is one of the most important factors in the solution of these problems; and WHEREAS, energy conservation may also be considered an alternative energy resource; and WHEREAS, the City of West University Place is determined to take a leading role in the field of conservation; NOW, THEREFORE, I Dr. Rufus F. Stanley, Jr., MAYOR of West University Place, Texas, do hereby proclaim the week of April 12 through Apri 1 18, 1982: ENERGY CONSERVATION WEEK in West University Place and urge all our citizens to participate in seminars, demonstrations and exhibits being held this week. HEALTH AWARENESS WEEK: Resolution Number 82-15 was presented to the, Commission and read in full: WHEREAS, in. 1982, the leadingcauses'of death in West Univer- I!l sity Place are not infectious but are heart disease, cancer, stroke and LJ accidents - all of which involve risks that can be controlled by the individual; and WHEREAS, to eradicate the new killers, attention must be paid to the controllable risk factors; monitoring diet and weight, stress reduction~ exercising, smoking cessation, and limiting alcohol and drug intake; and WHEREAS, the purpose of Community Health Awareness Week is to make West University Place area residents aware of, how they can improve their health by controlling risk factors of the four leading killers of our population, 'and hopefully, to improve the length and quality of life; and WHEREAS, the City of West University,Place is participating with the Harris County Medical Society/Houston Academy of Medicine, Shell Oil Company, the Greater Houston Area Chapter American Red Cross, and KTRH - TV (Channel: 13) in a Houston/Harris County joint effort by the public and private sectors to promote health awareness and provide health' awareness services for an education on controllable risk factors. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That the City Commission of the City of West Univer- sity Place hereby endorses the program directed at Health Awareness and w :13 hereby proclaim the week of April 18 through April 24, 1982, as n'" , , -.J HEALTH AWARENESS WEEK Section 2. That residents of West University Place are urged to support these efforts. ' PASSED AND APPROVED this 12th day of April, 1982. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that Resolution Number 82-15 be approved as read. ' Voting Aye: All Voting No: None PLASTIC REFUSE BAGS: In accordance with previous action of the City Commission, bids received for delivery of plastic refuse bags were opened and results announced , fb 11 ows: Bidder Per 1.000 rolls Per 6.500 baqs Deliverv Date Total Bid Bemis Company 2,297.00 14,930.50 5-14-82 44,791.50 2,297.00 14,930.50 9-17 -82 44,791.50 2,297.00 14,930.50 1-15-83 44,791.50 Arco Durethene 2,940.00 19 , 11 0 . 00 5-14-82 59,215.00 3,000.00 19,500.00 9- 17 -82 0 3,170.00 20,605.00 1-15-83 Poly-America NO BID Industrial Cleaner 2,730.00 17,745.00 5-14-82 35,490.00 2,730.00 17,745.00 9-17-82 (May-September) Polyflex-M Co. 2,245.36 14,594.84 5-14-82 43,784.52 2,245.36 14,594.84 9-17-82 2,245.36 14,594.84 1-15-83 Monarch Paper 3,210wOO 20,865.00 5-14-82 62,595 3,210.00 20,865.00 9-17-82 3,210.00 20,865.00 1-15-83 Sunbelt Plastics 55.16 (bags) 18,644.08 5-14-82 59,869.94 59.60 20,144.80 9-17-82 62.37 21,081.06 1-15-83 Motion by Commissi-oner Jackson, seconded by Commissioner Lewis, that bids re- ceived. for delivery of plastic refuse bags be referred to the staff for review and recommendation, and that the City Manager be authorized to accept the re- commendation of staff. u Voting Aye: All Voting No: None FIRE STATION OVERHEAD DOOR REPAIRS: In accordance with previous action of the City Commission, bids received for repairs to the Fire Station overhead doors were opened and results announced as follows: "'.'J.' _. '.'1. . . ..JIllI'iIIH IIHtl"->' " I" I" I illl'll I_TIllil i)., 1'1 III I ! I "~,b~"""""H 14 Overhead Door Company". ABC Doors $1,239.00 " 2,092.00 Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the n proposal of $1,239.00 made by Overhead Door Company be accepted for repairs to the Fire Station overhead doors. Voting Aye: Forristall, Jackson, Stanley Polichino Voting ,No: Lewis Abstained i : ~. UTILITY BILLING FORMS: In accordance with previous action of the City Commission, bids received for delivery of 65,000 utility billing forms were opened an9 results announced as follows: TrdriHy Forms Company NCR Corporation Gallery Printing Co. Metro Forms Formcraft A&E Products Houston Business Forms 27.43 per M 23.14 per M 43.65 per M 19.98 per M 27.94 per M No Bid 32.74 per M Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the low bid submitted by Metro Forms for delivery of 65,000 utility billing forms be accepted. Voting Aye: ,All Voting No: None o RESCUE SAW FOR FIRE DEPARTMENT OPERATIONS: In accordance with previous action of the City Commission, bids received for delivery of one rescue saw were opened and results announced as follows: I Claude Wright & Assoc. Fire Fox Corp. Halprin Supply Houston Fire & Safety Equipment 949.00 931.00 849.00 885.00 Motion by Commissioner Jackson, seconded by Commissioner Forristall, that bids received for de'l ivery of one rescue saw be referred to the Citj IS staff for re- veiw and recommendation. Voting Aye: All Voting No: None WASTEWATER TREATMENT FACILITY: Estimate #7, in the amount of $361,973.70, submitted by Basic Constructors, Inc. for work completed to date on the construction of a new wastewater treatment facility, was presented for, consideration. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the City Commission approve for payment Estimate #7, in the amount of $361,973.70, to Basic Constructors, Inc. for work completed to date on the construction of a new wastewater treatment facility. Voting Aye: All Voting No: None u WASTEWATER TREATMENT FACILITY: An invoice' "in the amount of $2",645.00 submitted by Bayshore Engineers, Inc. for engineering services rendered on the waste- water treatment facility was presented for consideration. O,r . -:~~f , 'I I [! ' I ' , ! ' i . bc... " ,. .=:.=... 15 Motion by Commissioner Polichino, seconded by Commissioner Forristall, that an invoice in the amount of $2,645.00 submitted by Bayshore Engineers, Inc. for engineering services on the wastewater treatment facility be approved for payment. Voting Aye: All I I Voting No: None SANITARY SEWER LIFT PLANTS & FORCE MAIN CONSTRUCTION: Estimate #2, in the amount of $192,695.85, submitted by Civil Works Constructors, Inc. for work completed to date on sanitary sewer lift plants and force main construction, was presented for consideration. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the City Commission approve for payment Estimate #2, in the amount of $192,695.85, to Civil 'Works Constructors, Inc. Voting Aye: All Voting No: None SANITARY SEWER UFT PLANTS & FORCE MAIN CONSTRUCTION: Change Order #1, in the amount of $5,000.00, for the addition of 47 linear feet of 12-inch ductile iron pipe in steel casing required to avoid closing Buffalo Speedway to traffic during con- str~ction'and.to reduce construction time for crossing, was presented for consi- deration. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that Change Order #1, in the amount of $5,000.00, be approved. Voting Aye: All Voting No: None WATER DIVISION REPAIR ITEMS: A recommendation was presented for the acceptance of a bid submitted on March 22, 1982, for delivery of water maintenance items. Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the bid submitted by Rohan Company for delivery of water division maintenance items be accepted. Voting Aye: All Voting No: None POLICE PATROL UNITS: Invoices in the total amount of $35,975.20, submitted by Gulf Coast Dodge for delivery' of four (4) pol ice patrol units were. presented for consideration. Motion by Commissioner Forristall, seconded by Commissioner Polichino, that the City Commission approve payment to Gulf Coast Dodge in the amount of $35,975.20 for delivery of four new police patrol units. Voting Aye: All Voting No: None, INSPECTION DEPARTMENT AUTOMOTIVE UNIT: The Commission was presented an invoice in the amount of $7,889.85, submltted by Gulf Coast Dodge, for delivery of one new 4-door sedan for use by the Building Inspector. Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the City Commission approve for payment an invoice in the amount of $7,889.85 sub- mitted by Gulf Coast Dodge for delivery of a new Dodge Diplomat 4-door sedan for use by the Building Inspector. 11 1lI I J...Ll.llill,U II ~..::...iMlJi"'" ,_-.J II II 1--" Ii"' . "Ii W."I .1111 L-LJfl t '.lli-l! I , 1B Voting Aye: All, 'Voting No: None' REQUEST TO ADVERTISE FOR BIDS: A request was presented to advertise for bids for delivery of one new electric typewriter for use by the Police Depart- ment. Motion by Commissioner Lewis~ seconded by Commissioner Jackson, that the City Manager be authorized to advertise for bids for the delivery of a new electric typewriter for use in the Police DiVision. Voting Aye: All Voting No: None POLICE DIVISION RADIOS: A request was presented for the purchase of five (5) mobile radios and three (3) portable radios from the Houston-Galveston Area Council for a total of 13,447.68. It was noted that bids had been received by the Houston-Galveston Area Council for purchase of such radios and the total cost would be less than included in the 1982 budget. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the City Manager be authorized to purchase five (5) mobile radios and three (3) portable radios under a purchasing agreement with the Houston-Galveston Area Council. Voting Aye: All Voting No: None LEGAL FEES: An invoice in the amount of $3,360.75, submitted by City Attorney David Allums for legal services rendered during the months of January, February and March, was presented for consideration. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the City Commission approve payment to City Attorney David Allums in the amount of $3,360.75, for legal services rendered during the months of January, February, and March. Voting Aye: All Voting No: None LEGAL MATTERS: Acting Director of Administration Donna Sims advised the Commission that she was continuing to work with the Senior Services Division in order to determine if filing of delinquent tax suits would present hardships to older residents. CONCERNS OF THE CITY',COMMISSION: Motion by Commissioner Lewis, seconded by Com- missioner Jackson, that this item on the City Commission agenda be re-designated as, "Conments of the City Commission". Voting Aye: All Voting No: None Commissioner Marla Forristall requested that members of the Commission and city staff assist the Parks and Recreation Board with its Easter Egg hunt on Friday, April 9th. STAFF REPORT: City Manager Dick Rockenbaugh advised that a bike-a-thon to benefit cystic fibrosis would b~ held. Mr. Rockenbaugh advised that a workshop meeting of the City Commission would be held at 6:00 p.m., Thursday, April 15th. __1 u o u 17 BOARD AND COMMITTEE MEETING MINUTES: Minutes of the Parks and Recreation Board meeting on March 30, 1982, and minutes of the Long Range Planning Committee i ~I . meeti ngs on March 11, 1982, and Apri 1 6, 1982, were presented to the Commi s- (' sion for their information. ' 1-' ,d r CITY COMMISSION MINUTES: Minutes of the regular meeting of' the City Commission on March 22, 1982, and a special meeting on April 5, 1982, were presented to the Commission for their information. rn,:',:i i..~ I . -:: ~ f I n U Motion by Commissioner Polichino~ seconded by Commissioner Lewis, that minutes of the regular meeting of the City Commission on March 22, 1982, and a special meeting on April 5, 1982, be approved as submitted. ,Voting Aye: All Voting No: None ADJOURNMENT: With no further business to come before the Commission at this time, upon motion duly made~ seconded and carried, the meeting adjourned at 9:30 p.m. ATTEST: ~ City Secretary , , , I "~I HU . _.-1 I...I...JJJ.>.JJ--........L.... , .~~,"",,,,.,,,...I"'" . ... .1,. ~ ":l. r'I' .~..~ !' 18 I I I I I I .'" I' 'I... 'I . .. JlII~!HI"Ii$" I .. 111111 l.jill!,III. , CITIZEN RESPONSE TO AGENDA' ITEMS: There were no citizens in attendance at the meeting wishing to address specific agenda items. APPOINTMENT OFDIRECTORcOFFINANCEIADMINISTRATION: ,Resolution Number 82-16 was pre- sented to the Commission and read in full: WHREREAS;'Mr. Patrick O'Connor, employed as Director of Finance/ Administration has resigned his employment with the City of West Univer- sity Place, Texas; and WHEREAS, Mrs. Donna Sims has served in the capacity of Acting Director of Finance/Administration and is qualified to assume the duties of Director of Finance/Administration. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. The City Commission hereby names and appoints Mrs. Donna Sims as Director of Finance/Administration of the City of West University Place, Texas, and she is hereby vested with all of the duties and responsibilities as set forth in the Charter of said City and the Statutes of the State of Texas. Section 2. That said Mrs. Donna Sims shall receive such compen- sation as shall be fixed by the City Commission from time to time and shall furnish a surety bond in an amount to be fixed by the City Com- mission. Section 3. That the appointment of Mrs. Donna Sims as Director of Finance/Administration shall become effective April 26, 1982. PASSED AND APPROVED this day of , 1 982 . Motion by Commissioner Jackson, seconded by Commissioner Lewis, that Resolution Number 82-16 be approved as read. Voting Aye: All Voting No: None FIRE DEPARTMENT RESCUE SAW: In accordance with instructions of the City Commission on April 12, 1982, when bids were received for delivery of a rescue saw for Fire Department operations, the following recommendation was presented: ~~-"":.>8.>.,-, "I".......<:'J o u n o l , r II ,19 After reviewing all bids on the rescue saw, and speaking with the lowest bidder, Halprin Supply, I find that they meet all of our specifications required. I would like to recommend Halprin Supply bid of $849.00 be accepted. Motion by Commissioner Lewis, seconded by Commissioner Jackson, that the recommendation of the Fire Chief be accepted and a rescue saw be purchased from Halprin Supply Company for the sum of $849.00. Voting Aye: All Voting No: None COMMUNITY BUILDING/SWIMMING POOL PAINTING: In accordance with previous action of the City Commission, bids received for miscellaneous painting at the Community Building and Swimming Pool were opened and results announced as follows: Dennis J. Stanek Painting & Contracting McNeely Painting & Co~struction Company $1,985.00 4,850.00 Motion by Commissioner Jackson, seconded by Commissioner Lewis, that bids re- ceived for painting at the Community Building and Swimming Pool be refer~ed to staff members for analysis and recommendation. Motion revised by. Commissioner Jackson that bids received for painting at the Community Building and Swimming Pool be referred to staff members for analysis and recommendation pending approval of the City Attorney that there is no pro- blem with an employee of the city bidding on the project. Voting,:, All Voting No: None WHITT JOHNSON PARK WOODEN CLIMBER: In accordance with previous action of the City Commission, bids received for the construction ofa wooden climber for Whitt Johnson Park were opened and results announced as follows: Fowlco Cabinet & Trim Company Charles J. Thomsen (Thomsen Constr. Co.) $ 8,800.00 5,650.00 Motion by Commissioner Jackson, seconded by Commissioner Lewis, that considera- tion of a wooden climber for Whitt Johnson Park be tabled until an investiga- tion is made into the possibility of revising plans for the construction in view of the funds available for the project. ' Voting Aye: All Voting No: None 29-YARD SIDE LOADING REFUSE TRUCK: In accordance with previous action of the City Commission, bids received for delivery of one 29-yard side loading refuse truck were opened and results announced as follows: Mack Trucks, Inc. $ South Loop Ford Benjamin Feld & Assoc. Able Body Company Davis Truck & Equipment Industrial Disposal Supply Company 76,716.00 67,490.00 79,105.00 82,262.00 80,571 .00 86,666.00 Motion by Commissioner Lewis, seconded by Commissioner Jackson, that bids re'" ceived for delivery of one 29-yard side loading refuse truck be reffered to .. ,. ,-n--l-' 111,'.:<11111"' -~ I' . . . ........''''''...'''.,''''.. fU.' . """,. ".jllllllill,U',I,II'..I.,1 ,." '" , , ",.,"'l.....h ~ "".. ~.l~~ 20 staff memb~r:s,'for analysi sand recommendation at the next regular meeting of the City Commission. ' AUTOMATED CHEMICAL ANALYSIS UNIT: In accordance with previous action of the City Commission; bids received for delivery of an automated chemical analysis unit were opened and results announced as follows: D Stranco,Inc~ Wa 1 ker Systems, Inc., Kestran, Inc. $ 2,495.00 2,450~00 2,286.00 Motion by Commissioner Jackson, seconded by Commissioner Lewis, that bids received for:deliVery of an automated chemical analysis unit be referred to staff members" for ana lys1 s . and recommendati on. ' Voting Aye: All Voting No: None MARCH AUDIT FEE: An invoice in the amount of $4,341.00 for services rendered through March in connection with examination of financial statements for the year ended December 31', 1981, by Earl Lairson & Company was presented for consideration. Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the City Commission approve for payment an invoice in the amount of $4,341.00 submitted by Earl Lairson and Company for audit services. Vo'ting Aye: All Voting No: None TEXAS MUNICIPAL LEAGUE FEES: An invoice from the Texas Municipal League in the 0 amount of $1,091.00 representing the city's ~hare of the cost,for League services through June 30, 1983, was presented for consideration. Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the City Commission approve for payment an invoice from TML in the amount of $1,091.00. Voting Aye: All Voting No: None INTERIM IMPROVEMENT PROJECT TO IMPROVE WEST UNIVERSITY SOFTBALL LITTLE LEAGUE FIELD: n lnVOlce in t e amount of 3,500 submitted by West Uhiversity Little League as thecity's share in the cost of" iinprovements made on the athletic fields located on the West University Elementary School grounds was presented for consideration. Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the City Commission approve for payment an invoice in the amount of $3,500 to the West University Little League for ball field improvements on the West University Elementary School grounds. Voting Aye: All' Voting No: None CHARTER COMMISSION OPERATING BUDGET: The following. request was presented from Mrs. Betty Sellers, Chajrman of the Charter Commission which was elected on April 3, 1982: - , The Charter Commission elected April 3, 1982, met for organizational - and procedural purposes April 14 and April 22, and will begin to discharge LJ n o n 21 its responsibilities in rewriting the City Charter with a public meeting on M~y 6. . . , . The expense of this project will primarily be that required by law to give each resident proper notice of the proposed charter; printing costs and postage. These two items totalled $3,000.00 on the proposed charter printed in 1981. We estimate that this combined cost may be as much as $4,000.00 this time, both because of price increases and because we received an excepti~nallY low printing bid last time. Additionally, we request authorization for expenditures for typing and reproduction, dissemination of public information on meetings and on the content of the charter document, and for legal review as necessary. We anticipate a total expenditure not to exceed $7,500.00 for the re- writing, printing, and distribution of the revised City Charter. The Charter Commission requests your approval of this budget figure with the understanding that specific application will be made for each expenditure. Motion by Commissioner Lewis, seconded by Commissioner Jackson, that this item be tabled until all members of the City Commission are in attendance. Voting Aye: All Voting No: None SEWER LIFT PLANT REHABILITATION AND FORCE MAIN CONSTRUCTION PROJECT: A request was presented to amend the contract agreement for engineering services on the lift station rehabilitation and force main construction project to assign the re- sponsibilities to Bayshore Engineering, Inc. instead of Sanco Engineering, Inc. It was noted that Sanco had completed approximately 40.3% of the project, with the remaining 60% to be assigned to Bayshore. Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the City Commission approve action taken to replace Sanco Engineering, Inc. with Bayshore Engineering, Inc. Voting Aye: All Voting No: None LEGAL MATTERS: City Attorney David Allums reported that a hearing had been held on the Williamson vs City suit and the cityls position seemed favorable, how- ever it may be some time before a decision is announced. , I Mr. Allums reported that he had received a number of calls regarding regulation of cats. Mr. Allums stated that the decision of the City Commission to hold a Special Meeting for the adoption of a resolution accepting the rate increase proposed by Entex did not waive the city's right to regulate utility rates. COMMENTS OF THE CITY COMMISSION: It was the decision of the City Commission to dis- cuss the request that Virginia Street be opened at a workshop meeting to be held on Monday, May 3~d. Commissioner Forristall requested that members of the Commission go by Colonial Park to see the landscaping that had been done. , " II"n--a ...J I "'-"'lli~_lll:lllllElfr' . I \ \' d ., I.' -, ).... "'71 . ,."",. '.IIIIIAII 'II. '" , ' ~ ,,-<..<..,,-," '>''-''.... ~"''"'' ~ _r-'" _,.04 22 City Attorney David Allums stated that he would iike to formally thank Director of Operations Patt Lilly for all of'the assistance he provided in the improve- ments that had been made on the athletic fields on the West University Elemen- tary Schoo 1 grounds ~ . , n STAFF REPORT: City Manager Dick Rockenbaugh reviewed events which had occurred resulting in one of the police patrol units being damaged by gun fire. CITY COMMISSION MINUTES: Minutes of the regular meeting'ofthe City Commission on April 12, 1982, were presented for consideration and accepted as submitted. ADJOURNMENT: With no further business'to come before the Commission at this time, upon motion duly made, seconded and carried, the meeting adjourned at 8:50 p.m. ATTEST: ~et~~ tl LJ 23 REGULAR CITY COMMISSION MEETING May 1 0, 1982 Nf The City Commission convened in regular session at the City Hall on Monday, May 10, ;1' 1982,7:30 p.m., with the following members present: Mayor Stanley, presiding; Commissioners Forristall, Jackson and Polichino. The City Attorney and City Manager were also present. Commissioner Lewis was out of the country. HEARING OF RESIDENTS: Mr. Robert Kenqrick, 6324 Rutgers, advised the Commission that he would like to again direct attention of the Commission to the fact that the enabling legislation for Section 3, #2 of the city's Zoning Ordinance had been repealed some six (6) years ago and should be removed from the Ordinance. Mayor Stanley advised Mr. Kendrick that it was his belief that this provision had been included in a number of areas that members of the Zoning and Planning Commission had been requested to review and that it would be discussed with Mr. Mike Casey, Chairman of the Zoning and Planning Commission. Mr. Kendrick was advised that cat traps were available from the Humane Division to assist with his problem of cats being nuisances and aggravating. CITIZEN RESPONSE TO AGENDA ITEMS: There were no residents in attendance at the meet- ing desiring to speak to specific agenda items. RESIDENTS OF 3800 BLOCK OF NORTHWESTERN: The following petition was presented to the Commission by a number of residents who were in attendance. o We, the undersigned residents of the 3800 block of Northwestern, request that the City Commission of the City of West University Place condemn the structure located at 3824 Northwestern under the authority granted to the City in Article XXVI, Section 7 of the City Charter. As you may be aware, this structure is owned by Mr. Lee Honeycutt~ Mr. Honeycutt has resided in the Veteran's Administration Hospital for the past several months and it has been determined that he will not be able to return to his home because of his incapacity to care for himself. The structure is in a state of disrepair and was posted by the City on January 18, 1982, as unfit for habitation due to its being structurally unsafe, posing a health hazard and having defective wiring. . ' We are concerned that this structure poses a safety hazard to the residents of the block, particularly the children. In addition, we feel that it is a fire hazard and in possible danger of collapse. Several residents have complained that the rodent problem at the house and surrounding property is becoming severe. We offer any assistance we can provide to the City to aide in imple- mentation of this or other action which will rectify the hazardous condition of this structure. ", il '1'1 :1 1'i 11 City Attorney David Allums reviewed the legal' procedure which must be followed by the city in order to condemn a residence including proper notification to the property owner; list of deficiencies found by the City Health Officer; a reasonable period of time for the owner to correct such deficiencies; and -...:---- JlIIJ,Hf"mtl~'" "'-1 L 1111'1111 'II 11:1 I!.. II I. 'II I I 24 the holding of a publiC hearing. Following discussion between members of the Commission and residents it was established that the city could take action to treat the property to get rid of the rodent problem as soon as Dr. Larry Pickering, City Health Officer, has made an inspection. Motion by Commissioner Forristall,seconded by Commissioner Polichino, that the City Manager be authoriZed to proceed with having the house on North- western treated as soon as the Health Officer makes an inspection. Voting Aye: All Voting No: None It was agreed that City Attorney David Allums would report progress on the condemnation proceedings to Mrs. Bolling. APPOINTMENT OF' DEPUTY FINANCE DIRECTOR: Resolution Number 82-17 was presented to the Commission and read in full: WHEREAS, Mrs. Donna Sims has previously been appointed Director of Finance/Administration; and WHEREAS, it has been determined that it will be advantageous to designate a qualified employee as Deputy Director of the Finance Department to administer the functions of the Department from time to time; and WHEREAS~ Mrs. Vir~inia Hood is qualified to assume the duties of Deputy Director of the Finance Department. NOW,~THEREFORE~ BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That the City Commission hereby names and appoints Virginia Hood as Deputy Director of the Finance Department of the City of West University Place. Section 2. That said Virginia Hood is hereby vested with all of the duties and responsibilities asset forth in the Charter of said City and the Statute~of the State of Texas. Section 3.. That the appointrilentof Virginia Hood as Deputy Director of the Finance Department shall. become effective immediately from and after the passage and approval of this resolution. PASSED AND APPROVED this day of , 1982. Motion by Corflrilissioner Jackson, seconded by Commissioner PoliChino, that Resolution Number 82-17 be approved as read. Voting Aye: All Voting No: None Mayor Stanley administered the Oath of Office to Virginia Hood as Deputy Director of the Finance Department of the City of West University Place. POLICE DEPARTMENT TYPEWRITER: In accordance with previous action of the City Com- mission, bids received for delivery of one (1) new electric typewriter for use '" 11I1.l u o u n n 25 in the Police Department were opened and results announced as follows: The Berth Corp. Dwayne Davis Dromgoolels H . C . Ha rt Co. Royal Brother EMI IBM - Olympia Olivetti IBM-Selectric II Royal 5010 895.00 906.00- 821.00 950.00 1,020.00 987.00 Motion by Commissioner Polichino, seconded by Commissioner Jackson, that bids received for delivery of a new elect~ic typewriter be referred to staff for analysis and'recommendation. Voting Aye: All Voting No: None HOUSTON-GALVESTON AREA COUNCIL: An invoice in the amount of $480.00 for membership dues in the Houston-Galveston Area Council from January 1,1982 through December 31, 1982 was presented for consideration. r4otion by Commissioner Forristall, seconded by Commissioner Polichino, that the City Commission approve for payment an invoice in the amount of $480.00 to the Houston-Galveston Area Council. Voting Aye: All Voting No: None PROPOSED WATER WELL #8: An Engineering,C.ontract with Bayshore Engineers, Inc. for preliminary, design and construction phases for drilling water well #8, was presented for consideration. Mr. Dieter Ufer of Bayshore Engineers, Inc. reviewed prOV1Slons of the con- tract for the City Commission with emphasis on the Special Provisions which will result in a credit of $992.63 for engineering services that have previously been'provided. Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the city enter into a contract with BayshoreEngineers, Inc. for engineering ser- vices for drilling water well #8. Voting Aye: All Voting No: None CONSTRUCTION OF 6" WATER MAIN ON CASON STREET BETWEEN BUFFALO SPEEDWAY AND BROMPTON: An invoice in the amount of $4,486.10 submitted by Bayshore Engineers, Inc. for services rendered on the construction of a 6" water main on Cason Street between Buffalo Speedway and Brompton, was presented for consideration. Motion by Commissioner Forristall, seconded by Commissioner Polichino, that the City Commission approve'forpayment an invoice from Bayshore Engineers, Inc. in the amount of $4,486.10. Voting Aye: All Voting No: None A request was presented to advertise for bids for the construction of a 6" water r-) main on Cason Street between Buffalo Speedway and Brompton, with such bids to be received by the City Commission on June 14, 1982. Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the City Manager be authorized to advertise for bids to be received on June 14, 1982, I 1\"11111.' . I I Ilrr--l I ,Ii hJ<lIHI.H!ElIIII" l' . 1 I -' .......... ,!.. , .,,,,, . . 111,1<, I ), I ~. ," ; . 26 for the construction of.a 6" water main on Cason Street between Buffalo Speedway and Brompton. Voting Aye: All Voting No: None AUTOMATIC CONTROLS ON EXISTING WATER STORAGE TANKS. BOOSTER PUMPS AND WATFR WFI IS: The Commission was presented an invoice from Bayshore Engineers, Inc. in the amount of $3,258.90 for engineering services rendered on installation of auto- matic controls on existing water storag~ tanks~'booster pumps and water wells. Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the City Commission approve for payment an invoice from Bayshore Engineers, Inc. in the amount of $3,258.90. ' . Mr. Ufer reviewed previous projects that had accomplished part of the plans at the time the contract for this project was presented, noting that the over- all cost would be less than provided for in the contract. Voting Aye: All Voting No: None A request was presented to advertise for bids for the installation of auto- matic controls on existing water storage tanks, booster pumps and water wells. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the City Manager be authorized to advertise for bids for the installation of auto- matic controls on existing water storage tanks, booster pumps and water wells, with bids to be received on June 14, 1982. Voting Aye: All Voting No: None PAINTING ALL CITY FIRE HYDRANTS: A request was presented to advertise for bids for painting all of the fire hydrants located in the city, with the explanation that bids were necessary for cost comparison with employment of summer labor to do. the project.. ' Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the City Manager be authorized to advertise for bids for the painting of all fire hydrants. . Voting Aye: All Voting No: None MUNICIPAL CLERKS WEEK: Resolution Number 82-18 was presented to the Commission and read in full by Mayor Stanley: WHEREAS, Municipal Government, has grown in responsibility and importance with the emphasis on local initiative and the democratic process; and WHEREAS, the Municipal Clerk serves as the communications link between the public and their Municipal Government, giving them access to information which is vita1 to their participation; and WHEREAS, the Municipal Clerk provides a direct link between the past and present, preserving valuable records for posterity while implementing decisions of the legislative body, always looking to the future; and -", -.-. " '1 n o u n [ n - LL- 27 WHEREAS, the Municipal 'Clerk strives diligently'to find better and more efficient ways to perform these critical functions, staying abreast of technologial advances in today.s modern world through professional education and training; and WHEREAS, it is appropriate that each year we recognize the accomplishments of the Municipal Clerk, who preserves the past with an eye always on the future of the democratic process. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: That we, as Mayor and City Commissioners of the City of West University Place, Texas, do hereby recognize the week of May 10,to 15, 1982, to be MUNICIPAL CLERKIS WEEK in full recognition of the Municipal Clerk's outstanding contribution and dedication to public service for the community. PASSED AND APPROVED this 10th day of May, 1982. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that Re- solution Number 82-18 be approved as read. Voting Aye: All Voting No: None SWIMMING POOL CHEMICAL ANALYSIS UNIT: The following recommendation was presented for purchase of a chemlcal analysis unit for the swimming pool in accordance with previous instructions of the City Commission: After reviewing the bid responses for the purchase of a Chemical Analysis Unit and related pumps, it is the recommendation of the Purchasing Division, and Colonial Park, that the purchase agreement be awarded to Waker Systems of Houston for $2,450. The amount budgeted in the capital outlay fund for this particular purchase was, $2,800. Bidderls Response Vendor Analysis Unit Pumps Tota 1 Walker Systems $ 1,850 $ 600 $ 2,450 Kestran, Inc. 1 ,860 426 2,286 Stranco 1,975 526 2,495 Walker Systems was the low bidder for the Chemical Analysis Unit; con.,. versely, they were not low bidder for the chlorine and muiriatic pumps. Kestran, Inc. was low bidder on the pumps by $174. However, after re- viewing the quality of the pumps that were submitted, I have concluded that the Walker Systems pump is a much higher quality pump than the Kestran pump. Specifically, the Kestran pump that was bid is not a comparable pump to the peristolic pump that was specified in the bid proposal. The variou's reasons for this inequality are as follows: . , ,11 "I-r-i---" . '11""- 11 ,'" ..J I ,-L'",U., ____-1._....wJh....--"'dilJr. . "'" "II. Jl . .'1. .JlIl1ll81'[IM!:: 11 . 1.\1111 1 'I 11,1 i~11 .1 ! ,I 1" Iii 1 , " ,. ,. ~,~--'~"""I",",~' "....~ 28 1)' The Kestran pump involves the use of ball-checked valves that often requires maintenance because of the salt content, inherant'with liquid chlorine, that tends to build-up on the valves themselves. 2) The Kestran pump is manufactured out of teflon which is definitely'noncompatable'with muiriatic acid because of its. corrosive chemicals. c In conclusion, the Kestran pu~p is not an approved equal with the peris- tolic pump, therefore, this bid proposal by Kestran should no longer be considered. Consequently, it is my recommendation that the city purchase the Chemical Analysis' Unit and'related pumps from Walker Systems of Houston. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that the City Commission accept the recommendation,of thePersonn:e.jlPurchasing Manager and a chemical analysis uhitand related pumps be purchased from Walker Systems of Houston. Voting Aye: All Voting No: None PURCHASE OF 29-YARDSIDE LOADING REFUSE' TRUCK: In accordance with instructions of the City Commission, the following recommendation was presented for the pur- chase of a 29~yardside loading refuse truck: I have thoroughly reviewed the six bids received on the side-loading refuse truck and find that three of the bids meet all of the specifi- cations. They are as follows: 1. Industrial Disposal Supply 2. Able Body Company 3. Benjamin Feld $ 86,666 82,262 79,105 o The threi other bids made exce~tions to the specifications, the most notab 1 e bei ng' the de 1 eti on, of the' front mounted p'ump. The excepti on made' to the front mounted pump ,system was a two-staged "Hot Shift" PTO. This type, of system wi 'la 11 ow the tr.uck to 'pack on the run as is re- quir,ed,.but does not get good marks for heavy use. The two-stage system works off the automatic transmission which puts an additional strain on the transmission. Also, should the two-stage PTO system break, it will generally require expensive repairs to the transmission. The Front Mounted PTO system is designed to work off the engine crank- shaft, so that there is little or no strain to the engine or its com- ponents. From the information I have been able to obtain, I cannot recommend the two-stage' "hot shift" PTO system over the "front mounted" PTO system. We wi 11 g'et much better servi ce from the"front mounted II system. The low bid of $67,490; was bid by South Loop Ford on a Ford cab and chassis. The: Ford cannot be adapted to accept a "frbnt mounted II PTO U system; thi s is one reason for the lower bi d. Even though::,the Crane Carrier is $11,615 more expensive than the Ford, I feel it is worth the . additional cost. Crane Carrier is generally accepted as the best made D n ~ L ~, 29 refuse truck.in the business because of its rugged construction. Not only does it have the strongest frame in the industry, it is specifi- cally designed for the side-loading application. Frame modifications, which are required for aside-loading body, are done at the factory. This means that the frame does not have to be cut and re-welded as with all other trucks. The cutting of the:fra~eweakens'it, ~hich m~y cause it to crack. The City of Bellaire has had' problems with this on Ford frames. To go along with the ruggedness of the truck, Crane Carrier has an extended frame warranty which is not offered by other truck manufacturers. It is as follows: MONTHS % OF FULL WARRANTY 100 % 75 % 50 % ,0 - 35 months 36 - 48 months 48 - 60 months The City of Fort Worth conducted a study on cab and chassis for refuse trucks which showed that they will get two more years of service from Crane Carrier, because of it's quality. This would allow us to depreciate the Crane Carrier six to seven years instead of four to five years with the Ford. The yearly depreciated cost of the Crane Carrier would be $11,300.71 over a seven year period. The yearly depreciated cost of the Ford over a five year period would be $13,498.00. A unique feature that the Crane Carrier has the others do not, is the built-in right hand drive. Other cab and chassis have to be modified to accept the right hand drive feature which means the cab has to altered. Of all the cab and chassis with right hand drive, the. Crane Carrier is the best as it allows for plenty of room for the operator and easy, low entry. This will increase the productivity of the operator. It is my recommendation that the City purchase the Crane' Carrier cab and chassis and the Shu-Pak Body bid by Benjamin Feldin the amount of $79,105. I feel that this equipment will 'provide the degree of dependability neces- sary for our operation and will cost less to maintain, than other equipment bid. ' Motion by Commissioner Polichino, seconded by Commissioner Forristall, that the City Commission accept the recommendation of the Director of Operations and pur- chase the Crane Carrier cab and chassis and the Shu-Pak Body bid by Benjamin Feld in the amount of $79,105. Voting Aye: Forristall, Polichino, Stanley Voting No: Jackson SWIMMING POOL/COMMUNITY BUILDING PAINTING: A recommendation was made that all bids received for miscellaneous palntlng at the SWlmmlng POOl ana ~ommunlty ~ulldlng be rejected and the project re-advertised~ Motion by Commissioner Polfchino, seconded bY Commissioner Forristall, that the City Manager be authorized to reject all bids received for miscellaneous pa i nting and readverti sed for addit'i ona 1 bi ds ~ , L-Uj~..J 1 I l_l._Ll!1l11L 11.1 LI llLLI L "1' W. '11'~ "1ITi" L [ 'I. .e.h"lillid.Jr' 30 '.ll:-L.. 'I.. '1 . . ...-IlIliIlllflll'IflI!I"1 '''1~'''-' 1.1111' II lilllL, j I. I 1"; III I ! ,,._. " , ,-., ,. ''''-1 SANITARY SEWER EVALUATION PROJECT: In accordance with previous action of the City U' Commission the following recommendation'was presented for the employment of a consulting engineer,to conduct an evaluation of the sanitary sewer system: I have reviewed the four proposals submitted on the Sewer System Evaluation Survey and find thatGutierrez,Smouse~ Wilmut and Associates have submitted the best proposal in terms of service provided~ They met all requirements of the request for proposal and represent the10we~t unit price for field w6rk. I I I I I I I Voting Aye: All Voting No: None The total price for services quoted in the proposal is $20,260.00. A breakdown of this cost is as follows: 1. Review existing data and preparatory work 2. Smoke testing 3~ Manhole inspection 4. Determine slopes of lines 5. Preparatory cleaning 6 ~ T. V. Inspecti on 7. Analysis of data and report $ 1,780.00 3,970.00 690.00 1,020.00 2,240.00 4,160.00 6,400.00 $20,260.00 As you know, in. all Engineering contracts, the price quoted is an estimate of the amount of work to be done and the cost for that work. In most cases this is estimated on the high side. In re- viewing the proposal I feel that this is true in this case, as I do not feel the amount of T.V. inspection and preparatory cleaning estimated in the proposal will be as great as proposed. I'feel the total expense of the project.willbe close to $16,000, rather than the estimated$20~260.00. It shoul d be noted that because the City is doi ng a small test area, that cost is somewhat higher, based on unit price, than if the whole city was done at one time. I would estimate the unit cost to be about 20% higher. It is my recommendation that the Sewer System Evaluation Survey, pro- posed by Gutierrez, Smouse, Wilmut and Associates be accepted as sub- mitted. Motion by Commissioner Jackson, seconded by Commissioner Polichino, that any decision on this proposal be delayed until a workshop meeting is held for further discussion. ' Motion withdrawn by Commissioner Jackson, accepted by CommissionerPolichino. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the city enter into anA9reement with the firm of Gutierrez, Smouse, Wilmut and Associates to start an evaluation of the s'anitary sewer system. Discussion revealed that the', proposal had been submitted on a "Unit"basis and the project could be discontinued at anytime the Commission desired. Voting Aye: All Voting No: None o u n u o n '---" :31 SANITARY SEWER LIFT STATION REHABILITATION AND FORCE MAIN CONSTRUCTION: Appl ication #3 in the amount of $116,885.92, submitted by Civil Works Constructors for work completed to date on the sanitary sewer lift station rehabilitation and force main construction was presented for consideration. ' Motion by Commissioner Jackson, seconded by Commissioner Polichino, that Appli- cation #3 submitted by Civil Works Constructors in the amount of $116,885.92, be approved for payment. Voting Aye: All Voting No: None The final invoice submitted ,by Sanco Engineers, Inc. in the amount of $2,421.24 for work completed on the sanitary sewer lift station project prior to termina- tion of their contract, was presented for consideration. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the final invoice submitted by Sanco Engineering, Inc. in the amount of $2,421.24 be approved for payment. Voting Aye: All Voting No: None Change Order #2 for relocation of an existing 10" gravity flow line which had been discovered approximately 9 feet below natural ground and directlY under the proposed new lift station pump pit structure at a ~Gbst of $19,946.75 was presented for consideration. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the City Commission approve Change Order #2 in the amount of $19,946.75. Voting Aye: All Voting No: None The Commission was presented an invoice in the amount of $1,456.90 submitted by Baysnore Engineers, Inc. for work completed on the sanitary sewer lift station project subject to their take-over of the project from Sanco Engineering, Inc. Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the City Commission approve for payment an invoice from Bayshore Engineers, Inc. in the amount of $1,456.90. Voting Aye: All Voting No: None Invoices submitted by D. Van Buskirk for inspection services on the sanitary sewer lift station project during the months of March and April in the amounts of $2,804.50 and $2,510.00, were presented for consideration. Motion by Commissioner Polichfno, seconded by Commissioner Jackson, that the City Commission approve payment of invoices from D. Van Buskirk in the amount of $2,804.50 and $2,510.00. Voting Aye: All Voting No: None CONSTRUCTION OF WASTEWATER TREATMENT FACILITY: Application #8, in the amount of $438,012.00, submitted by Basic Constructors, Inc. for work completed to date on the construction of a new wastewater treatment facility was presented for consideration. L L-,'L -" I .-.:.l--1J.ttlllH IL' I ILl ~Jr'" .,.- '~i'''':j-fr IllL I .l~L- 'I.. "I....! ...Jlmn' tilf"'''' . .'~;' \ 11111' I. llill t~ j J. I t"l III ; . 32 Motion by Commissioner Polichino, seconded by Commissioner Jackson, that the City Commission appro\lepayment of:'Application #8'in the amount of $438,012.00 to,Basic Constructors, Inc. ' Voting Aye: All Voting No: None n An invoice in the amount of $6,953.00 submitted by Bayshore Engineers, Inc. for basic engineering services on the construction of a new wastewater treat- ment facility was presented for payment. Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the City Commission approve payment to Bayshore Engineers, Inc~ in the amount of $6,953.00. ,. Voting Aye: All Voting No: None The Commission was presented invoices in the amount of $1,051.00 and $1',351.00 submitted by D. Van Buskirk for inspection services rendered on the construc- tion of a new wastewater treatment facility. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the City Commission approve payment to D. Van Buskirk in the amount of $1,051 and $1,351.' Voting Aye: All Voting No: None LEGAL MATTERS: City Attorney David Allums advised the Commission that he will com- mence work at once on:Item #3 on the agenda and advise the city's staff of 0 procedures that should be followed. COMMENTS OF THE CITY COMMISSION: Commissioner Forristall advised that a chlorine leak at the water plant on Sunday required a temporary evacuation of neigbor- hood residents. Commissioner Polichino was advised that the possible posting of signs directing attention that the parks were for use of West University residents might dis- courage' use by outsiders. Mayor Stanley advised that he had received a letter from Mr. John Farrell, sub- mitting his resignation as a member of the Zoning and Planning Commission be- cause of his job, noting that a letter would-be directed to Mr. Farrell ex- pressing appreciation for his service. It was noted that Betty Daniels had resigned her position as Secretary at the Community Building and Joan Eckels had resigned as part-time assistant to Senior Services Director Lil Sims. ELECTRICAL BOARD MINUTES: Following the presentation of Electrical Board minutes for meetings held on March 15th, April 19th and April 26th, the City Commis- sion requested a mini-report on the confusion that had been encountered with examinations for a Master's Electricians License. CHARTER COMMISSION: Motion by Commissioner Forristall, seconded by Commissioner U Jackson, that the proposed budget submitted by the Charter Commission be removed from the table. Voting Aye: Forristall, Jackson, Stanley Voting No: Polichino R LJ u 33 Motion by Commissioner Jackson, , seconded by Commissioner Forristall, that the City Commission approve the proposed budget submitted by the Charter Commission in the amount of $7,500.00. Commissioner Polichino requested an itemized budget be requested from the Charter Commission. Voting Aye: Forristall, Jackson, Stanley Voting No: Po1ichino CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on April 26, 1982, were presented for consideration. Mayor Stanley requested that minutes of the regular meeting of the City Commission on April 26, 1982, to note the Commission's decision not to call a special meet- ing to approve a rate' increase requested by Entex. Motion by Commissioner Polichino,seconded by Commissioner Forristall, that minutes of the regular meeting of the City Commission on April 26, 1982, be approved as corrected. Voting Aye: All Voting No: None ADJOURNMENT: With no further business to come before the Commission at this time, upon motion duly made, seconded and carried, the meeting adjourned at 10:40 p.m. ATTEST: Y.~- Cit~arY . _J . .---IIIM1" I"''''~ ",. , """ ". 1II11~1, I !, I I "; '" , , _ .............. ~__l _ , ..; ~ 34 REGULAR CITY COMMISSION MEETING May 24, 1982 The City Commission convened in regular session at.the City Hall on Monday, May 24, U 1982, 7:30 p.m., with the fo11Qwingmembers in attendance: Mayor Stanley, presiding; c~ Commissioners Forristall and Lewis. Commissioners Jackson and Polichinowere not present. The City Attorney and City Manager were also present. HEARING OF RESIDENTS: There were no residents in attendance wishing to appear before the Commi s,s ion. ' CITIZEN RESPONSE TO AGENDA ITEMS: There were no citizens in attendance at the meet- ing wishing to address specific agenda items. I I CABLE TELEVISION: Mr. Wade Forbes, 3825 ,University Boulevard, appeared before the City Commission to register a complaint against the billing procedures used by Gulf Coast Cable Television. Mr. Forbes pointed out to the Commission that he had reviewed the appropriate ordinances passed by the City Commission re- gulating the Gulf Coast Cable Television. Mr. Forbes also commented that in his opinion charges appearing on his bill were not consistent with the ordinance originally adopted. Mr. Forbes requested that the City Commission consider an audit of Gulf Coast Cable Television records to determine if charges are con- sistent with, the ordinance. Mr. Bill Dougherty, Gulf Coast Cable Television, presented the City Commission with the monthly fee schedule and made no further comments. Mayor Stanley proposed a meeting between City Attorney David Allums, Mr. Forbes and a representative from Gulf Coast Cable Television. [J PUBLIC WORKS WEEK: Mayor Stanley presented the following Proclamation: WHEREAS, public works services provided in our community are an integral part of our citizens. everyday lives; and , WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of Public Works System and Programs such as Water, Sewers, Streets, Public Buildings, Solid Waste Collection and Parks; and WHEREAS, the health, safety and comfort of this community greatly depend on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities and services are vitally dependent upon the efforts and skill of Public Works employees; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff the Operations Department is materially influenced by the people's attitude and understanding of the importance of the work they perform. NOW, THEREFORE, I, Rufus F. Stanley, Jr., Mayor of the City of West University Place, Texas, do hereby proclaim May 23-29, 1982, as NATIONAL PUBLIC WORKS WEEK lJ U' " " o I '--- 35 in West University Place and call,uponall citizens to acqualnt themselves with the problems involved in providing our public works and to recognize the contributions that the employees of the City's Operations Department make every day to our health, safety and comfort. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of West University Place, Texas, to be affixed at West University this 24th day of May, 1982. TYPEWRITER PURCHASE: The following recommendation was presented for the purchase of a typewriter for the Police Department: . After reviewing the bid proposals submitted on May 10, 1982, for the purchase of one new electric typewriter, it is the recommendation of this division that the city purchase an IBM Selectric II' for $906.00. The amount budgeted for this particular purchase is $1,000 in the capital outlay fund. The response by Dwayne Davis International does represent the low bid out of all the IBM Selectric II typewriter bids that were submitted. Motion by Commissioner Forristall, seconded by Commissioner Lewis, that a IBM Selectric II typewriter be purchased, from Dwayne Davis International for the Police Department at the price of $906.00. Voting Aye: All Voting No: None MUNICIPAL COURT ASSOCIATES: The Commission was advised that in accordance with 'the provisions of the City Charter it was necessary to re-appoint Associates of the Municipal Court. Voting Aye: All Voting No: None Motion by Commissioner Forristall, seconded by Commissioner Lewis, that Michael Schneider be re-appointed Associate Municipal Court Judge and Thomas Taylor be re-appointedas Associate Municipal Court Prosecutor. AUTHORIZATION TO ADVERTISE FOR BIDS: A request was presented to advertise for the following: a) Six (6) secretarial chairs - Finance Department b) Painting - Finance Department c) One kilm and kiln sitter - Recreation Department Motion by Commissioner Forristall, seconded by Commissioner Lewis, that. the City Manager be authorized to advertise for bids for items a, band c. Voting Aye: All Voting No: None WHITT JOHNSON PARK CLIMBER: A request was presented to re-advertise for bids for a wooden climber in Whitt Johnson Park. Motion bY Commissioner Forristall, seconded by Commissioner Lewis, that the City Manager be authorized to advertise for bids for the wooden climber: ,,' rr--,-, , 1I.' r111..- . . ., n' ," IIllo" 1, I 36 . to be placed in Whitt Johnson Park.". Voting Aye: All Voting No: None ~~j CITY HALL AIR CONDITIONING SYSTEM: City Manager Dick Rockenbaugh informed the City Commission that the City Hall air conditioning system was now an emergency situation with only on~ compressor working. The present system is the original, chill water system which has been operating for 28 years. Mr. Rockenbaugh alsoreported,that the City had received proposals from Har Con, Way Engineering and Strause Systems~ Int. for the replacement or repairs of the City Hall air conditioning system. He recommended that the expenditure not exceed $38,000 and that' the contract be awarded to Strause Systems, Inc. located in Stafford, Texas. Motion by Commissioner Forristall, seconded by Commissioner Lewis, that the City Commission~ on an emergency basis, award the contract for the replacement of the City Hall air conditioning system to Strau~e Systems, Inc. Voting Aye: All Voting No: None RESIDENCE LOCATED AT 3824 NORTHWESTERN: In accordance with previous instructions by the City Commission, the problem with the residence at 3824 Northwestern was discussed. The City Commission made mention that a health inspection was made by City Health Officer, Dr. Pickering, and a letter was submitted detailing the results of his inspection. Doctor Pickering stated that the residence at 3824 Northwestern is a health hazard and a hazard to smalLchildren who may accidently stray into the yard or into the house. It is recommended that the matter be handled expediently before a serious incident occurs. " Mr. Allums advised that an ordinance addressing this situation will be pre- pared and presented to the City Commission on June 14, 1982. o It was further discussed by City Manager Dick Rockenbaugh that the residence in question had been treated for rats and other rodents as a result of Dr. Pickering's inspection. GARBAGE AND REFUSE REMOVAL: Ordinance Number 1189 was presented to the Commission and read in full: AN ORDINANCE AMENDING'THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS, BY AMENDING CHAPTER 13 TO PRO- VIDE FOR A CHANGE IN THE SYSTEM OF REMOVAL OF TRASH AND GAR- BAGE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED . BY THE C1TY COMMISSION OF THE CITY OF WEST UNIVER- SITY PLACE, TEXAS: Section 1. That Section 13-1 of the Code of Ordinances shall be amended so that said Section shall read as follows: "Section 13-1. Definitions. u The following words when ,used in this chapter shall have the meanings respectively ascribed to them in this section, unless the context clearly requires otherwise. 37' n." ~: ~: ~ t. " [. . ! .~' Container shall mean a plastic bag made of a durable grade plastic at least 1.5 mil in thickness. The plastic bags shall not be less than ten (10) nor more than thirty (30) gallon capacity. Dwelling shall mean a living unit such as a building or any part thereof used exclusively as 'living quarters for any number of individuals living together as a single housekeeping ~nit, inCluding apartments, duplex and multi- apartments. Garbage shall m~an solid waste consistjng of animal and vegtable waste materials resulting from the handling, preparation, cooking and consumption of food. Trash shall mean solid waste consisting of newspapers, mixed paper, glass, cartons, yard cleanings and any other material commonly understood to be trash., Curbside shall mean that area immediately adjacent to the street "line/curb lin~. Alley shall mean.a paved asphalt of ~oncrete drive of sufficient width to provide easy access for collection equipment. o "Section 13-4. Residential household garbage and trash collection system ~ Established. A system of collecting garbage and trash twice weekly at curb- side or alley is hereby established; which system shall not be on an optional basis, but shall not apply to schools, churches, business establishments~ commercial~industrial or other pre- mises used for business purposes." Section 5. Section 13-5 of the Code of Ordinances shall be amended so that said Section shall read as follows: l "Section 13-5. Preparation and Placement of Container All g~rbage and trash is to be placed within plastic bags. The top of the plastic bag is to be closed and secured. The container 'is to be placed within two feet of the street line/curb line in front of the property or two feet from the paved alley in back of the property. No other type of con- tainer is to be placed curbside. ~ Jr""-' dr"'.; !!' -:1:L:ii,"-' L-L-lW1... '. nil'. I ,I L-ll" ~....... -1-.'-' 38 Secti on 6. Section 13-6 of the Code of Ordi nances shall be deleted in its entirety. III Section 7. Section 13-7 of the Code of Ordinances shall be amended so that said Section shall read as follows: ~ "Section'13-7. Fees (a) Established. A fee for collection and disposal of garbage and trash s ha 11 be charged each month for each dwell i ng. (b) Delinquent Account~. . All d~Tinquent accounts are subject to stoppage of g~rbage.ahdtrash collectiori without notice. Service shall be resumed only on payment of accumulated fees for the period of collection and the period of non- collection.1I ' Section 8. Section 13~8 of the Code of Ordinances shall be amended so that said Section shall read as follows: IISection 13-8. Unauthorized accumulation of garbage and trash Any unauthoriied accumulation of garbage or trash on any premise is hereby declared to be a nuisance and is prohi- bited.1I Section 9. Section 13-9 of the Code of Ordinances shall be deleted in its enti rety. o Section 10. Section 13-10 of,the Code of Ordinances shall be amended so that said Section shall read as follows: "Section 13-10. Trash not suitable for container, manner of preparation, overload~d containers prohibited. (a) Tree trimmings, limbs and hedge 'cuttings that exceed two (21) in length, 'but are no more than five (51) feet in length or four (4") inches in diameter are to be placed in bundles or stacked at curbside or alley. (b) A container whi,chweighs' more than seventy-five (75) pounds will not be collected." Section 11. Section 13-11 of~the Code of Ordinances shall be amended so that Section shall read as follows: "Section 13-11. Items, excluded. Concrete, rock, wallpaper, canvas, building materials, dis- carded wite~ appliances~ metal or chain link fence, heavy automobile parts and tree branches and stumps larger than four (4") inches in diameter will not be collected or dis- posed of by the city. II n 39 Section 12. Section 13-12 of the Code of Ordinances shall be deleted in its entirety. n Section 13. Section 13~13 of the Code of Ordinances shall be , , deleted in its enti rety. Section 14. Section 13-14 of the Code of Ordinances shall be deleted in its entirety. Section 15. Section 13-15 of the Code of Ordinances shall be deleted in its enti rety. Section 16. Section 13-16 of the Code of Ordinances s ha 11 be deleted:in its entirety. Section 17. Section 13~17 of the Code of Ordinances shall be deleted in its entirety. Section 18. Section 13-18 of the Code of Ordinances shall be deleted in its entirety. Section 19. Section 13-19 of the Code of Ordinances shall be deleted. in its entirety. o Section 20. Section 13-20 and Section 13-21 shall remain as cur- rently provided in the Code of Ordinanees. Section 21. Section 13-22 of the Code of Ordinances shall be amended so that said Section'shall read as follows: "Section 22. Commercial Collection Commercial collection shall apply to any school, church, business establishment, industrial or'other,premises used for business purposes. The City will not provide commercial collection of garbage and trash. Collection of commercial garbage and trash is the responsibility of the commercial property owner who must provide adequate collection to prevent the unauthorized accumu- lation of garbage and trash.1I Section 22. Section 13-23 of the Code of Ordinances shall be amended so that said Section shall read as follows: "Section 12-23. Location of Commercial Containers Commercial containers must be at least five (5') feet back from ,the property line, or where~directed." Section 23. SectiDn 13-24 of the Code of Ordinances shall be amended so that said Section shall read as follows: U'.':' i :- L' "Section 13-24. Private Collection of Commercial Garbage and Trash Private collection of commercial garbage and trash may only take place between the hours of 7:00 a.m. and 7:00 p.m. ''''L..- "'" 11:.._. . :..JIUU' r-," 1"-' 1-11.111 II' I '11Iillll"l ~ j i. 1 I' 111 , I ....-> >.-.l-; - ,:..;-.~,,;, ~. 40 Section 24. This Ordinance- shall take effect and be in force from and after June 7, 1982. PASSED AND APPROVED this' day of , 1 982 . n Motion by Commissioner Forristall, seconded by Commissioner Lewis, to amend the Code of Ordinances to provide a change in the system of removal of garbage and refuse. Mayor Stanley presented a slide presentation outlining the cost analysis of the new solid waste system. City Manager Dick Rockenbaugh informed the City Commission that the Humane Officers and Senior Services Department would be working to eliminate problems that might arise in reference to the new solid waste program. Motion by Commissioner Lewis, seconded by Commissioner Forristall ~ that Section 13-10 should be amended as follows: (a) Tree trimmings, limbs and hedge cuttings that exceed two (2') feet in length, but are no more than five (51) feet in length or four (4") inches in diameter are to be placed in bundles or stacked at curbsi~e or alley. (b) Cardboard boxes and-papers may-be flattened, bundled, securely tied and stacked at curbside for pickup. (c) , A container which weighs more than seventy-five '(75) pounds will not be collected." Voting Aye: Lewis Voting No: Forristall Stanley o Motion ~y Commissioner Lewis, seconded by Commissioner Forristall, that Section 13-11 should be amended to read: ' Concrete, rock, rugs, carpets, buil di ng materi a 1 s, discarded wi~e, appliances~ metal or chain link fence, heavy automobile parts, tree branches and stumps larger than four (4") inches in diameter and large items that will not fit bags will not be col- lected or disposed of by the city. Voting Aye: Lewis Voting No: Forristall Stanley Motion by Commissioner Lewis, seconded by Mayor Stanley, that Section 13-11 be deleted in its entirety. Voting Aye: Lewis' Stanley Voting No: Forristall Motion by Commissioner Forristall, seonded by Commissioner Lewis, Number 1189 be approved as corrected. that Ordinance ~ Voting Aye: All Voting No: None n o u , ' 41 LEGAL MATTERS: City Attorney David Allums advised the Commission that the suit against the two West University Place police officers, Anderson and Clarey, should be dismissed sometime in June. The pretrial hearing was held in Huntsville, Texas, on May 20, 1982. The suit was filed by John Gray. Mr. Allums also informed: the Commission that a 'meeting would be held on Wednesday, May 26, 1982, in reference to the law suit of the City of Katy and the Subsidence District. He advised that the City should be represented by either Mayor Stanley or himself. COMMENTS OF THE CITY COMMISSION: Commissioner Lewis stated that in the letter to the residents in reference to the changes in garbage and trash pickup he would like to have pickup days included, information about limb clippings and tree mulch service and to add rules for recycling. Mayor Stanley reported that he had attended the last Charter Commission meeting and was well pleased in that it was obvious they were making good progress. STAFF REPORT: City Manager Dick Rockenbaugh reported that a public meeting date for the proposal for development of six lots facing Virginia Street Right-of- Way would be held June 21, 1982.' , Mr. Rockenbaugh informed the Commission the Traffic Grant for the City of West University Place has been approved and that papers should be signed this week. BOARD AND COMMITTEE MEETING MINUTES: Minutes of the regular meetings of the Zoning and Planning Commission on May 13 and 20, 1982, and Long Range Planning Committee on May 13, 1982, were presented to the Commission for their information. CITY COMMISSION MINUTES: ,Minutes of the'regular meeting of the City Commission on May 10, 1982, were approved as submitted. ADJOURNMENT: With no further business to come before the Commission at this time, upon motion duly made and seconded, the meeting adjourned at 9:40 p.m. Mayor ATTEST: Le~d. ;f~~ , , d "I .1tl I '. ,,11101 Jirllllllr' . "li" - M ..,._.~. . 1\.1'11., ,------ 42 . '.....JII'" '\" II l:...-L-.LJ..Ll '.lbllllill fl I. L..::...-"I' , -, "" ....~1. C<y,' ',l.i..A >-~." ~1 HEARING OF RESIDENTS: Mrs. Julia Carter, 2729 Werlein, presented the City Commission a petition signed by residents of the-2600 and 2700 blocks of Werlein requesting that the City Commi.ssion give consideration to closing Annapolis Street at Bel- laire Boulevard and form a'cul-de:-sac at'that point. The petition cited, the proximity of the area to the Safeway Store with its customer involvement; accidents, burglaries and attempted rapes and traffic on Kirby Drive using Annapolis asa cut-through means of avoiding the traffic signal at Kirby and Bellaire as the reasons"for the request. ' Mayor Stanley advised Mrs. Carter that the request would be referred to the Chief of Police, other staff personnel and the traffic consultant for consider.ation. Ms. Diane Parker, 2904 University Boulevard, advised the Commission that she was upset with the new trash bag trash and garbage pickup system inasmuch as she had to pick up trash on four occasions as a result of dogs chewing the bags open and that she thought-trash scattered as a result appeared much more offensive than garbage cans left on the parkway for a few hours. Mayor Stanley advised Ms. Parker that aesthetics had-been a factor in the deci- sion to change methods of picup of trash and garbage but that the main objective 0 in going from backdoor pickup to curbside with bags was the cost involved in pro- viding the service. Mayor Stanley also reviewed changes that had,been made in hours and shifts worked by Humane' Officers in an attempt to alleviate the problem with the enforcement of the city's leash law. Mrs. Kate Thomas, 2720 Werlein,stated that she had purchased three (3) mil bags as a means to discourage dogs. Ms. Ellsa Graham, 6719 Annapolis, stated that she had experienced difficulty with cats getting into garbage bags. " Commissioner Lewis advised that problems encountered at the sanitary landfill by blowing trash had been considered and that many communities had varied methods of trash and garbage preparation for pickup. In response to a statement regarding the placing of glass in plastic bags, Commissioner Polichino reminded those present that the city has a recycling program and all glass should be placed in paper grocery bags for pickup rather than in the plastic bags. Mr. Calton Tibbett, 6532 Weslayan,stated that the lack of participation in the city's recycling program had been caused by lack of interest in the program and ::~::s:::e:h::::~s::~~ :::t::t:h::O~:: :::::: ::tt::t:o::~s:~:~~:m1;:i::: :: it.u the Recycling Committee and that plans were being made to re-vitalize the re- cycling program. n o n , I '--- ,43 POLICE DEPARTMENT RECOGNITION: Chief of Police Walt Snitkin stated that citizen involvement was a much better crime prevention method than was a large Police Department. Chief Snitkin.reviewed action of residents which provided infor- mation leading to the apprehension. arrest and recovery of stolen possessions. After determining that Ms. Barb~ra Kenna, 2706 Albans, was out of the city, the Chief presented awards to Ms. Elsa Graham and Ms. Tahita Rincon, 6719 Annapolis, for participation in the city's crime prevention program. Motion by Commissioner Forristall, seconded by Commissioner Polichino, that the City Commission express its appreciation for the participation by Ms. Kenna, Ms. Graham and Ms. Rincon, for their assistance in making the City of West University Place a safe and fine place in which to live. Voting Aye: All Voting No: None COLLEGE COURT CITIZENS COMMITTEE: Mrs. Linda Colthart, 4224 Lehigh, advised the Commission that she was present to represent the College Court Citizens Com- mittee to submit the name of Mr. Marcellus A. Bettler for consideration as a ~member of the Zoning and Planning Commission to fill a vacancy on such Commis- sion. Mrs. Colthartwas advised that members of the Commission would arrange for in- terviews of those residents interested in serving on.volunteer boards and com- mittees and that Mr. Bettler would be contacted in the near future. EMPLOYMENT OF, FINANCIAL CONSULTANTS: The Commission was advised that contracts with Greer Moreland Fosdick Sheppherd, Inc. and Vinson & Elkins for employment as financial Advisors and Bond Counsel in connection with the proposed issuance of $3,000,000 Public Improvement Bonds, had been reviewed by staff members and City Attorney David Allums and found to be in order. Mayor Stanley stated that members of the Commission had met with representatives of the two firms in workshop session at 6,:30 to review,the contracts. Motion by Commissioner Forristall, seconded by Commissioner Lewis, that the City Commission, enter into contracts with Greer Moreland Fosdick Sheppherd, Inc. and Vinson & Elkins as financial consultants. Mayor Stanley advised that members of the city's staff had worked on a long range capital, improvements plan for the next five years and that the Commission was anxious to utilize the advice of financial consultants. . Motion amended by Commissioner Forristall, accepted by Commissioner Lewis, that both contracts be entered into by the Commission with the addition of a thirty day cancellation clause to the Vincent & Elkins contract. Voting Aye: All Voting No: None WATER PLANT AUTOMOATION: In accordance with previous action of the City: Commission, bids received for the installation of automated controls for the Milton Street water plant were opened and results announced as follows: Pfeiffer & Son, Inc. Sones Electric Co., Inc. $35,995.00 27,540.00 150 working days 150 working days ~-'--"-----~ ._11.......". . . It - _ . "l.~ "':l........,. ... .. i, 1 . ''''L.. ,. :.....J1111l<~- '-'!I T . I .' 111.", I . lIIU!, I J, ,I I', '" I I _ _.---'~. ~,' ~ '. \.-d 44 I I Motion by Commissioner Polichino,secondedby Commissioner Forristall, that action on the bids be delayed until later in the meeting in order that the consulting engineer could analyze the bids and make a recommendation. Voting Aye: All Voting No: None u CONSTRUCTION OF CASON STREET WATER LINE: In accordance with previous action of the City Commission, bids received for the construction of a 6" water main on Cason Street were opened and results announced as follows: S &, SConstruction Co., Inc. Cat Contracting D. George, Inc. Base Bid 36,655.00 22,684~00 37,191.40 Alternate Bid 35,647.00 21,676.00 35,679.40 Motion by Commissioner Polichino, seconded by Commissioner Lewis, that action on the bids be delayed until 'later in the meeting in order that the consutling engineer could analyze the bids and make a recommendation. Voting Aye,: All' , Voting No: None MISCELLANEOUS PAINTING: In accordance with previous instructions of the City Com- mission; bids received for miscellaneous painting at the Community Building and Swimming Pool ,and for paintihg fire hydrants were opened and results announced as follows: Swimminq Pool/Communitv Bldg. Fire Hvdrants Coleman Painting Cram Construction Thomas Darilek McNeely Painting $ 4,850.00 6,200.00 2,454.00 4,850.00 $35.00 16.60 9.75 35.00 $40.00 17.30 12.75 37.50 Il u Motion by Commissioner Polichino, seconded by Commissioner Forristall, that bids received for miscellaneous painting at the Swimming Pool and Community Building and fire'hydrants be, referred to the Personnel/Purchasing Manager and Director of OPli!rations for review and recommendation. Motion rescinded by Commissioner Polichino, accepted by Commissioner Forristall. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that the low bid of Thomas Darilekof $2,454.00 for the painting at the Swimming Pool and Community Building and $9.75 per two color fire hydrant and $12.75 per three color fire hydrant be'accepted on the recommendation of Director of Operations Patt Lilly. Voting Aye: All Voting No: None u o 45 b) Invoice submitted by D. Van Buskirk in the amount of $1,367.52 for inspection services. c) Invoice submitted by Bayshore Engineers, Inc. in the amount of $6,299.00 for engineering services. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that all invoices submitted on the wastewater treatment plant construction be approved for payment by the City Commission. Voting Aye: All Voting No: None LIFT STATION AND FORCE MAIN PROJECT: The following items were presented for con- sideration for work completed to date on the lift station and fprce main project: a) Estimate No.4 submitted by Civil Works Constructors in the amount of $135,107.10. b) Invoice submitted by D. Van'Buskirk in the amount of $2,328.48 for inspection services. , c) Invoice submitted by Bayshore Engineers, I,nc. in the amount of $2,331.04 for engineeri'ng services. ' d) Change Order #3 on the project for the re-orientation and length and width change on Lift Station #6 which involved no contract cost change. Motion by Commissioner Forristall,seconded by Commissioner Polichino, that all invoices submitted on the lift station and force main project be approved for payment by the City Commission. Director of Operations Patt Lilly gave Commissioner Polichino the location of each of the city's lift stations. Voting Aye: All Voting No: None PARKS AND RECREATION BOARD FOURTH OF JULY CELEBRATION: A request was presented for an advance of $1,500to"the Parks and Recreation Board to finance activities planned for the 4th of July. ' Motion by Commissioner Forristall, seconded by Commissioner Polichino, that the City Commission approve an advance of $1,500 to the Parks and Recreation Department to fi nance planned 4th of July activiti es. Voting Aye: All Voting No: None DISPOSITION OF SOLID WASTE DIVISION TRUCKS: The following request by Director of Operations Patt Lilly was presented for consideration: I would like to request the Commission's approval to dispose of three vehicles assigned to the Solid W~ste Division. A description of the vehicles is as follows: Unit 603 1973 Ford Truck (Open Bed) Lic. 'No. 233-874 n Unit 606 1975 Ford,Truck (Packer) Lic. No. 257-710 Un it 607 '1977 Ford Truck (Open Bed) Lic. No. 310-693 ,I . I] L u.'I::.J'L-' "I' .' II '. , ,..'..JllmFI;'!~'1l:"""1 i I' I -"I" l'llllib I I I 1" III , I ,. ,J 46 The two open bed~ ar~ b~ing disposed of because:of the change to bi-weekly collection of recycling. Even though Unit 607 is one of the newer open bed trucks, it has a cracked rear axle, housing which would be costly to repair. The'teat loading' packer is being dis~osed of becaus~:bf the elimination of one route. A second rear loading packer will be di sposed of upon deli very of our new side loader. ' Should you have any questions concerning this matter, please do not hesitate to contact me. u Motion by Commissioner Lewis, seconded by Commissioner Polichino, that preparations be made for the disposition of the three garbage and trash trucks. Mr. Lilly advised Commissioner Forristall that it would be sometime before it could be determined if the revitalization of the recycling program would merit a return to weekly pick-up and that the trucks would continue to deteriorate during such period. Voting Aye: Lewis ' Polichino Voti ng N'o: Forristall Stanley ORDINANCE NUMBER 1189: Ordinance Number 1189 providing requirements for the handling of unclaimed and' abandoned property in the possession of the Police Depart- ment was presented and read in full: ' , , AN ORDINANCE PROVIDING EXPRESS NOTICER~QUIREMENTS AND SPECIFIC PROCEDURES FOR THE HANDLING OF UNCLAIMED AND ABANDONED PROPERTY WHICH COMES INTO THE POSSESSION OF THE WEST UNIVERSITY PLACE POLICE DEPARTMENT; PROVIDING A SEVERABILITY CLAUSE; AND DECLARING AN EMERGENCY. o WHEREAS, from time to time, the Police Department accumulates unclaimed property taken into possession at arrestor throughinvesti- gation procedures; and WHEREAS, after said property is not required to be maintained by the City for any law enforcement reason, said property should be disposed; and WHEREAS, the City Commission desires to provide a method of disposal of said property. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. For the purpose of this Section, the term "unclaimed property" shall mean any and all property which comes into the possession of the Cityof West University Place Police Department during the'co,urse and scope of said Department1s duti.es for which no lawful claim or demand U has been made but which property has been held by the Police Department for not less than ninety (90) days, or property for which no lawful owner has been found, or property which has not been deemed abandoned 47 property which is not being held as evidence for use in trials or pending cases, or property which has not been ordered destroyed or returned to the person entitled to possession of such property by a court of competent jurisdiction. Provided, however, this Section shall not apply to: ' u (1) (2) (3) (4) (5) (6 ) (7) Liquor Gambling devices Prohibited weapons Contraband Impounded automobiles Any and all property the disposition of which is regulated by State law , Any and all perishable property or goods which deteriorate rapidly in value and utility (a) For the purpose of this Section, the term "Abandoned Property" shall mean any and all unclaimed property which has been in the possession of the West University Police Department for a period of not less than ninety (90) days, for which the lawful owner has been determined and notified and said owner has failed to reclaim such property in a timely manner, or unclaimed property held for not less than ninety (90) days for which no lawful claim has been made and after a good faith effort by the Police Depart- ment to determine and locate the' lawful owner has been unsuccess- ful. o (b) For the purpose of this Section, the term "Disposition List" shall mean a list or lists, to be printed and maintained by the West Un.iversity Place Police Department, which list or lists shall contain abriSf description of all unclaimed and abandoned property. The Police Department shall cause such list or lists to be revised as necessary to reflect additions of unclaimed and abandoned property so that said list or lists, to the extent possible, shall provide an accurate inventory of all unclaimed and abandoned property then currently in the custody of said Department. The Disposition List shall be open to inspection only to any person who has reported to the Police Department a theft or loss of property, and who can identify the item alleged to have been stolen or lost. ' . Section 2. All abandoned property as described in Section one (1) hereinabove, at the discretion of the Chief of Police of the West University Police Department or his designated representative, shall: : (1) ,...---\ ! i , l_ Be administratively transferred to the Director of Administration for sale to the public in the manner pr9vided hereinbelow, or (2) In the event such property consists of cash or other negotiable instruments deemed- as bearer paper, be trans- ferred by the Chief of Police or his designated representa- tive to the City Treasurer to be credited to the general fund of the 'City of West University Place. , ., I "",u.. L1. ~.I HI~IIr.-" . . lr' ..... ~ j'r1'1" ,'Ii , 48 -"l11IIl'~IIIIII1'1'l'l'jFH' 1""" 1'11.1,'1 f I, 11 III I I Provided, however, that any and,all ,abandoned property which has a fair market value in Houston~ Texas of not more than Five Dollars ($5.00) may, after a 900d faith effort to identify and notify the owner, at the discretion of the Police Chief or his designated representative, be destroyed or disposed of in any lawful manner. The Director of Administration and Finance Department of the City of West University Place is hereby authorized to sell to the public all abandoned property delivered int.o its possession pursuant to the above provisions. All such items or property which are salable shall be price after search of comparable items in mail order catalogs or by telephone inquiries mad~ to retail stores or other legitimate business establishments in Harris County, Texas. It is hereby authorized to dispose of unsalable clothing; food arid like items to charitable organizations, if the same ar~usable,Or to deStroy such items if same are not usable. Adequate records shall be kept through a bookkeeping procedure. A receipt for every item sold shall be maintained and a bill of collection shall be prepared to cover all sales. Receipts from the sales of such items of ,abandoned property shall be accounted 'for and turned in to the City Treasurer. Section 3. Th~ West University Place Police Department shall make a good faith effort to identify, locate and give notice to the lawful owner of any unclaimed property. When the lawful owner has been determined, notice shall be given by the Police Department as follows: (1) (2) (3) Personal notice; or Telephone notice when the conversation is held with the lawful owner; or In the case of property with a fair market value in Harris County, Texas of less than Two Hundred Dollars ($200.00), notice, by United States mail to the lawful owner's last known address; or In the' case of property'with a fair market value in Harris County, Texas of Two Hundred Dollars ($200.00) or more, notice by United'States certified mail, return receipt requested, to the lawf~l owner's last known address. J o The notice shall state that certain property is being held by the Police Department, give the location and address of where such property is , being held or stored, and give the owner a minimum of thirty (30) days within which to reclaim saidpr,operty; provided, however, that in no event shall the date given s'uch owner to reclaim subject property be less than ninety (90) days from the date such property came into the possession of theWestUiliversity Place Police Department. The notice shall ad- ditionallystate that if the owner fails to reclaim such property by the date stated in the notice, such property shall. be deemed abandoned and shall be disposed of in the manner described hereinbelow. (4) Upon the expiration of a period of not less, than ninety (90) days from the date the property:caine into the, possession of the West University Place Police Department as described hereinabove, if, after a good faith effort, the 1 awful 'owner has been noti fi ed by the West Uni vers ity Pl ace Police Department as aforedescribed and has failed to reclaim such property u 4,9 in a timely manner as,aforedescribed, such property shall be deemed~ abandoned and shall be disposed of in the manner' described herein. n Section 4. If any provision~ section, subsection, sentence, clause or phrase of this ordinance or the application of same to any person or set of circumstances is for any reason held to be unconstitutional, void or invalid, the validity of the remaining portions of this ordinance or their application to other persons or sets of circumstances shall not be affected thereby, it being the intent of the City Commission in adopting this ordinance that no portion thereof or provision, or regu- lation contained herein shall become inoperative or fail by reason of any unconstitutionality or any portion hereof and all provisions of this ordinance are declared to be severable for that purpose. Section 5. This ordinance shall take effect immediately upon its passage and approval by the City Commission. PASSED AND APPROVED this day of' , 1 982 . Motion by Commissioner Forristall, seconded by Commissioner Polichino, that Ordi nance Number 1189 be approved as read. Voting Aye: All Voting No: None o Mayor Stanely advised that' inasmuch as Mr. -Dieter Ufer of Bayshore Engineers, Inc. had completed his analysis of bids received for the automation of the controls at the Milton Street water plant and construction of a 6" water main on Cason Street) the Commission would hear his recommendations prior to continuation of the agenda. Mr. Ufer stated that it was his recommendation that the bid submitted by Sones Electric Company for the automation of the controls at the Milton Street water plant inasmuch as it was the low bid submitted and was' also made by a reliable company. Motion by CommissionerPolichino,seconded by Commissioner Lewis, that the recommendation be accepted and a contract awarded to Sones Electric Company in the amount of $27,540 for the automation project. Voting Aye: All Voting No: None Mr. Ufer stated that it was his recommendation that the bid submitted by Cat Contracting, Inc. for the installation of PVC pipe in the construction ofa 6" water main on Cason Street be accepted. Mr. Ufer advised that he was knowledgble'of the work performed by Cat Contracting, Inc. and that such firm had previously performed work for the city under the name of McDonald Construction Company. n I~I Motion by Commissioner Lewis, seconded by Commissioner Polichino, that the recommendation be accepted and a contract be awarded to Cat Contracting, Inc. for the construction of a 6" water main on Cason-Street for their alternate bid in the' amount of $21,676.00. Voting Aye: All Voting No: None ~......J '.!'I"'" wJ....L.........I l:L.....- . , ..1JJ::""1' I. .11 ni.:! ....Lll.J. I I'll' I.WII. L I .'< '" I . 50 ORDINANCE NUMBER 1190: Ordinance'Number"1190increasing the Mufiicipal Court minimum fine schedule was presented and read in full: AN ORDINANCE AMENDING ORDINANCE NUMBER 1149 BY MODIFYING THE n AMOUNTS TO BE CHARGED AS MINIMUM FINES BY THE CLERK OF THE MUNICIPAL COURT FOR THOSE PLEADING GUILTY TO OFFENSES CHARGED. WHEREAS, since passage of Ordinance No. 1149 on January 25, 1980, it has become necessary to modify the fine schedule provided in Section one (1) of said ordinance; and WHEREA$~ the City Commission wishes to modify said fine schedule as set forth herein. . NOW, THEREFORE,BE~ITORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section T. That the Schedule of Minimum Fines - First Offense of said Section one (1) be amended as follows: SCHEDULE OFMINIMUM. FINES - FIRST OFFENSE Speeding - School~Zone - first 10 miles over limit Speeding - for firSt 10 miles over legal speed limit ($10.00 per mile in excess of 10 ~ilesover l~gal Run red light or flashihg red light Running "stop" sign - III ega 1 turns Driving on wrong side of street Driving wrong way on One-Way street Failure to Yi:eld Right.;.of...Way Cutting Funeral Procession Running o~er fire hose Illegal parking Blocking fire plug or parking in Fire Zone Blocking pedestrian lane Defective brakes Defective lights No muffler, defective or.illegal exhaust Operator, commercial or chauffer license violations Fa il ure to change' address on operator, commerci a 1 or chauffer license No State Inspection sticker' No vehicle license ,or illegal li'cense PedestriancrO'ssi,ng between intersection or walking against . red light ' Operating truck where prohibited Failure to appear for trial Unsafe passing Negligent collisj6n~ Dog or cat at large, or no license, or: no rabies tags Permit unlicensed driver to operatem6tor vehicle No Liability Insurance Section 2. All other sections shall remain as written and undisturbed. $ 61. 00 50.00 limit) 56.00 56.00 34.00 34.00 34.00 34.00 34.00 34.00 11.00 23.00 17.00 34.00 34.00 34.00 61.00 34.00 23.00 34.00 17.00 34.00 50.00 34.00 61.00 31.00 34 .00 81.00 o n 51 Section 3. This ordinance shall take effect and be in force from and 'after June 14, 1982. .n" ',:( . . ;;~ L PASSED AND APPROVED this day of June, 1982. Motion by Commissioner Forristall, seconded by Commissioner Polichino, that Ordinance Number 1190 be approved as read. Voting Aye: All Voting No: None FINAL AUDIT PAYMENT: The Commission was presented invoices totalling $3,000 re- presenting final payment due for the 1981 audit and preparation of the Com- prehensive Annual Financial Report by Earl Lairson and Company. Motion by Commissioner Forristall, seconded by Commissioner Polichino, that the City Commission approve for payment invoices in the amount of $3,000 sub- mitted by Earl Lairson and Gompany as final payment for the 1981 audit and preparation of the Comprehensive Annual Financial Report. Voting Aye: All Voting No: None FIRE HYDRANT REPLACEMENT PROGRAM: A request was presented for the purchase of five (5) 4' bury Mueller fire hydrants for use to replace old hydrants within the present distribution system. Motion by Commissioner Polichino,sec~nded by Commissioner Lewis, that the City Commis?ion autho-rizethe purchase of five (5) fire hydrants at a cost not to exceed $2,400. ' '0 ' , Voting Aye: All Voting No: None LEGAL MATTERS: City Attorney David Allums advised that the Charter Commission was making progress and that a system had been devised whereby Chairman Betty Sellers conveyed to him any requests received from members of the Commission for legal assistance. Mr. Allums stated that pending lawsuits were in various stages with no requiring immediate attention. Mr. Allums advised that he had prepared an ordinance to permit the demolition of houses which would appear on the Commission agenda for its regular meeting on June 28th. n ~ COMMENTS OF THE CITY COMMISSION: Commissioner Forristall advised that she had at~ tended a meeting on Thursday hosted by City of Houston Mayor Kathy Whitmire where she and representatives of sixty-two surrounding cities were Eequested to join the efforts by the City of Houston to oppose the most recent rate in- crease requested by Houston Lighting and Power Company. This item will be dis- cussed further at a workshop meeting of the Commission. Mayor Stanley reminded those in attendance that a public meeting would be held on Monday, June 21, 1982, to hear from residents living near the Virginia Street property. .. I' 111 .11 ! I IULlu .. "lJ, I ,I '1'':'!l!IIHlJdlllIr . I . ,Ill. 'r"iili"':"Ti". '" L- '-'I!' ' ._'JlllilJlJI"lp.' Inl' , I' 1"11" 1'.III1II<"1.j I. 1 I" 111 I , 52, STAFF REPORT: City Manager Di ck - Rockenbaugh adv,i sed that inasmuch as the Lease Agreement with TXI would expire in MarcD,1983,'it was the recommendation of he and Director of Administration/Finance Donna Sims that a rent study be authorized for the property prior to re-negotation of the Lease. Motion by Commissioner Forristall, seconded by Commissioner Polichino,that the City Manager be authorized. to seek a real estate appraisal of the Westpark Property to evaluate the highest and best use of the property in the interest of the city at a cost not to exceed $2,000. u Voting Aye: All Voting No: None Members of the Commission were advised tbat the Police Department is conducting their pistol qualifying sessions on Monday, Tuesday and Wednesday and would like for any Commissioners desiring to witness or particpate. The Commission was advised that it,had been determined that the city was currently receiving gross receipts tax on premium services provided by Gulf Coast Cable Television Company. PARKS ANO RECREATION BOARD MEETING MINUTES: Minutes of the regular meeting of the Parks and Recre~tionBoard on May 18~ 1982, were presented to the Commission for. thei r. i nformati on. ' , CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on May 24, 1982~ were accepted as presented. ADJOURNMENT: With no further business to come before the Commission at this time, 0 upon motion duly made, seconded and carried, the me~ting adjourned at 10:10 p.m. ATTEST: ~re~ u R ;, ," ,t " J [~':i , o n i~ ~ ' , 53 VIRGINIA STREET RIGHT-OF-WAY PUBLIC MEETING June 21, 1982 7:30 p.m. A Pub 1 i c Meeti ng was held in the City Hall Counci 1 Chamber on Monday, June 21, 1982, with the following members of the City Commission in attendance, Mayor Stanley, presiding; Commissioners Jackson, Lewis and Polichino. The City At- torney was also present. Commissioner Forristall was on vacation. Mayor Stanley introduced the following staff members who were in attendance: City Secretary Lee Lockard, Building Inspector Wayne Perry, Director of Adminis- tration Donna Sims and Director of Operations Patt Lilly. ' Mayor Stanley reviewed the procedure that was to be followed in the conduct of the meeting and requested those in attendance wishing to address the Com- mission please sign in~ Mayor Stanley first recognized Mr. James Heyward as the developer requesting that the Virginia Street right-of-way be opened as a street in order to permit construction of six (6) single family homes facing such street. Mr. Heyward. noted that the right.,.of-way had been deeded to the city in 1920 by the developer for the express purpose of road construction and installation of water lines with all other rights reserved by the grantor. Using a map of the proposed development, Mr. Heyward pointed out why he' believed that any further. future request for' development in the area to be impossible and that such development would only be possible if owners of the property adjacent to the' right-of-way were to deed a sufficient portion of their property to the city for construction of an extension of the proposed street or such property was condemned by the city. ' Mr. Heyward advised that he had discussed the proposed project with Mr. Bernard Koudelka of, the Harris County Flood Control District and that the project had been verbally approved and Mr. Koudelka did not believe the construction would create additional flooding in the area. Mr. Heyward pointed out that costs of the road construction, installation of curbs and gutters as well as sidewalks would be at the expense of the developer and that his' application be considered on its own merit. Mrs. Sue Conn, 6414 Mercer, stated that she was in favor of the project and her only concern was that if any grading were done that it would not be higher than her property so that water would flood her property. Mr. Baxter Thompson, 6422 Mercer, stated that he owned two of the lots included in the development and that he had experienced no drainage problem. Mr. Baxter stated that it would be an advantage to those in the area to have a street for the mosquito spray truck to use in spraying the area. Mrs. Annie Ruth Thompson, 6422 Mercer, stated that she and her husband were in- terested in selling the two lots involved for health reasons inasmuch as her husband had had surgery a number of times and would require additional surgery. Mrs. Thompson pointed out that the' two vacant lots presented problems to them because of their inability to mow the grass or to employ someone to mow. Mrs. , " . ! I "~IIII . , J...i.Ior..II..1L.. I l .dlMII'" . ,. ",Ir. ,m.l....1r::Ul. 54 Thompson presented a list of names of residents unable to attend the meeting who were in favor of the project. Ms. Madeline Leonard, 6426 Mercer, stated that she would be in favor of the street but would not be in favor of the construction of a park in the area. Ms. Lanel'e Buddendorf, 6444 Mercer, stated that she wanted to vote for the proposed project. ' Mr. Roger PO$er, 6528 Mercer, stated that he disagreed that future requests could not be made for further development of the ~~ea; that Mrs. Thompson had purchased the property knowing that it was landlocked; that if Mr. Heyward was to bear all costs for the, street construction who would be responsible for the maintenance of the street inasmuch as the city could not now maintain Mercer Street; and that he was against the project. Mr. Earnest Cole, 6604 Mercer, stated that he was against the project for the same reasons expressed by Mr. Poser, and that the lack of a through street be- hind was his reason for purchasing his home. " n u Mrs. Janet Messer, 3508 Corondo, ,stated that she did not live on Mercer, but had to travel it frequently and that it was in terrible condition and expecially frightening to travel when cars were parked on either side. Mrs. Messer further stated that ~he was against the proposed project. Ms. Ramona Smith, 6704 Belmont, stated that she was in attendance as arepre- sentative for Dr. Jack Hunt, 6358 Mercer, who was in favor of the project and felt it would be an asset to the city. Mr. R. W. Wilson, 3508 Sunset Boulevard, stated that he was property super- visor for the West University Methodist Church, and that church officials were concerned with the affect opening the street woulrl have on church pro- perty. Mr. Wilson noted that, property in West University changes ownership frequently and the fact that there are how houses On the corner lots and conditi ons under pres.ent' owner:shi p coul dquite easily be changed if another such request was presented in the future. o Mrs. Lyle R. Sh~ppard, 6522 Mercer, stated that the fact that there was no street behind her was the reason she purchased' her property and that she was concerned about addi tion.a 1 fl oodi ng inasmuch 'as area; sewers were unable to handle rainfull now. Mrs. Kenneth Ross, 3612 Pittshurg, stated that flooding increased each time an additional concrete slab is put somewhere and that she was concerned about other people tying into the sewer and other utility system. Mrs. Ross was advised by Mayor Stanley that the City Commission had no request for the con- struction of a ~ark in the area. Mr. Alfred King, 3631 Duke, stated that he owned four (4) lots which had been sold to Mr. Heyward for the proposed development and that he was in favor of the project. ' \'I'J Mr. Woodrow Finely, 3521 Mercer, was advised that the property at 6528 Mercer had the required twenty-foot back setback and had been rezoned as a single lot. Mr. Finley stated that he hoped that something could be worked out to permit the development of valuable lots in the area. u.. : I . I ' n I I LI r-l '-- 55 Mr. Cliff Potter, 3622 Duke, stated that he had met with the developer and if six (6) homes were' built facing the ditch their garbage cans would be visible from his front door. Mr. Potter further stated that he was concerned about drainage inasmuch as drainage had gotten much worse in the area since the development of Greenway Plaza. Mr. Cliff Owneby, 3615 Pittsburg, stated that he owned four lots at the dead end of Pittsburg and that he was against the ~treet goin~through. Mr. D. W. Grams, 3616 Carnegie, stated.that he had been advised that the City of West University had filed an affidavit with Harris County surrendering its right to the Virginia Street right~of-way. Mr. Grams questioned if the street was to be a city street, why it was not to be constructed by the city and that he was not in favor of the project. Mr. Grams also stated that.he felt open- ing the street would be like opening Pandora's box for the entire ditch area. Mrs. D. W. Grams, 3616.Carnegie, stated that they were unable to flush their toilet when it rained and that she would be very opposed if the occupants of six new homes had better drainage facilities:than are currently available on Carnegie. Mr. Clyde Barbour, 3615 Carnegie, stated that the ditch cannot handle floods caused by excessive rains and that water had come within six inches of his concrete, and that an impediment constructed in the area would cause flooding of the homes. Mr. Barbour also stated that unless drainage i~ improved all residences downstream from the proposed project would be flooded. Mrs. Richard Williams, 6622 Mercer, asked why consideration was not given to having a bond issue and coVer Poor Farm Ditch for a regular development. Mrs. Williams stated that she was not in favor of the project. Mrs. Mattie Mattocks, 6612. Mercer, stated that her lot was terraced and following a big rain water came up eight to ten inches on the terrace. Mr. Howard Ayers, 3612 Cason, stated that his, property was located at the intersection of Cason and the ditch and that during the consideration of con- struction of Independence Park along the right-of-way he had been told such construction would preclude an extension of Edloe for the benefit of the de- velopers of Greenway Plaza. Mr. Ayres also stated that he was concerned about drainage because a berm effect had been the only thing that kept water out of his house. Mr. Charles Aeschbacher, 6434 Mercer, stated that he owned property which backs up to Poor Farm Ditch. Mr. Aeschbacher also stated that he recognized everyone's right to do with their property as he wants to, and he enjoyed the luxury of cut- ting the grass on his lots. Mr. Scott Marks, 6424 Mercer, stated that he had self-interest on both sides of the issue and that his lots had been listed by HISD as being on Virginia Street. Mr. Marks posed a number of questions regarding the proposed develop- ment, including the location of gas lines; the ability of storm sewers to handle additional water; how the existing fence ordinance would affect his property if fences built at new development and whether or not any consideration had been given to the environmental impact of the proposed project. . oj II.U I I l>lllI1l11l11UIr . .. ..rr " 111 r .. , 'III, 56 Mrs. Scott Marks~ 6424 Mercer, stated that there was little front yard space at their home and they used the back lots constantly primarily because of the lack of buildings and streets adjacent to them. Mr. Tom Wylie, 6338 Mercer, stated that he thought Kenneth Snitzer (developer of Greenway Plaza) had a representative somewhere in the city and that he had an interest in Virginia Street becoming a passage to get traffic out of Green- way Plaza. Mr. Wylie also stated that thereason for purchase of his property was because there was no street behind him and that those persons wanting to sell their property knew it was landlocked when it was purchased. Mr. M.P. Sims, 6632',Mercer, stated that he had lived in West University since 1950 and had purchased the property because there was no thoroughfare behind it where children could get run over. Mr. Sims also stated that he was not for the proposed project. In response toa request by Mayor Stanley, Director of Operations Patt Lilly stated that existing sewers in the area could handle the additoinal homes; that Mrs. Grams. proolemwas caused by deterioration of a sewer line rather than over-loading; that the developer will install a 211 water line; that some provision should be made for the installation of a fire hydrant; and that additional 'storm sewer would be required. Mayor Stanley then entertained general questions from those in attendance. Commissioner Lewis explained that any condemnation proceedings considered by the Commission would be entirely different with the Commission required to hold public hearings. City Attorney David Allums stated that the hearing and consideration being given to Mr. Heyward was the same as would be granted anyone else making a request. Mayor Stanley thanked those in attendance for attending the meeting and sub- sequent to advising that the Commission will study the results of the meeting and hopefully would make a decision at its regular meeting on June 28~ 1982. .:.! fFt ATTEST: &~ C'S t ' , 1 tyee re a ry , , , ._,-_., L' , I I~ I I I I I~ o lJ n o ,[1 , I I ;57 REGULAR CITY COMMISSION MEETING June 28, 1982 The City Commission convened in regular session at the City Hall on Monday, June 28, 1982,7:30 p.m., with the following members present: Mayor Stanley, presiding; Com- missioners Forristall, Jackson, Lewis and Polichino. The City Attorney and City Manager were also present. Mayor Stanley advised those in attendance that contrary to his remark at the previous meeting of the City Commission, consideration would not be given to a request to open a portion of Virginia Street but would be delayed until July 14, 1982, to pro- vide additional time for study by the City Commission. HEARING OF RESIDENTS: Mr. FerdRieger, 6516 Brompton Road, requested that considera- tion be given to an amendment to the city's Zoning Ordinance to preclude a re- quest from a single resident to have an entire subdivision rezoned noting that something as important as changing the zoning 6rdinance should require a petition of some one hundred residents. ' Mayor Stanley advised Mr. Rieger that the present,system used in rezoning re- quests provi ded adequate safeguards for all resi dents concerned to attend pub 1 i c hearings to express any concerns they mj'ght have regarding such a request. Mrs. Mattie Maddox, 6612 Mercer, was advised that plans have been made to seal coat Mercer Street after the first of July. CITIZEN RESPONSE TO AGENDA ITEMS: There were no citizens in attendance at the meet- ing desiring to speak to any specific items appearing on the City Commission agenda. WATER WELL #8: Mr. Dieter Ufer, Bayshore Engineers, Inc., presented completed plans and specifications for drilling water well #8, pointing out the exact location of the new well with comparisons to existing wells. Mr. Ufer, assisted by Director of Operations Patt Lilly reviewed the city.s water supply system, noting that with the completion of water wel.l #8 the city should have an ade- quate supply system for the next ten years unless difficulties with an existing well were encountered. ' Motion by Commissioner Polichino, seconded by Commissioner Lewis, that plans and specifications prepared by Bayshore Engineers, Inc. for drilling water well #8 be approved as submitted. Voting Aye: All Voting No: None Commissioner Polichino advised Mr. Lilly that he had been impressed by his analysis 6f the city's water system and appreciated his efforts. Motion by Commissioner Jackson, seconded by Commissi6ner Polichino, that the City Manager be authorized to advertise for bids to be received on July 26, 1982, for drilling water well #8. Voting Aye: All Voting No: None An invoice in the amount of $25,017.37 submitted by Bayshore Engineers, Inc. for completion of the preliminary and design phases of the water well #8 project was presented for consideration. I . 'I.. ,~"1 .1., ..."I,oi..l11IIIIJr-' .'~'rrF"""'""1'F~ . :....JL '1'1' II. _'.JII~' l: I.....:..:LJ !..JIIII I 11 ,. I I . \ I.. ~.j_..........."",-, , '~ 58 Motion by Commissioner Forristall, seconded by Commissioner Jackson, that an voice in the amount of $25,017.37~ submitted by Bayshore Engineers, Inc. for completion of the preliminary and design phases of the water well #8 project be approved for payment. ' in- Voting Aye: All Voting No: None fi U HOUSTON LIGHTING & POWER COMPANY RATE INCREASF RFQIIFST. Mr. Joe Lopez, District Manager, Houston Lighting & Power Company reviewed the rate increase request filed with the Public Utility Commission on June 16,1982. Mr. Lopez' presentation included the following as some of the reasons that an increase in rates was necessary: An increase in the population of the service area; rise in peak demand; an obligation of HL&P to provide present and future reliable electric service; construction of new coal/lignite/nuclear generating plants; and capital re- quirements of current and future construction programs. Mr. Lopez reviewed the. process followed by HL&P, in filing a rate request wi th the Pub 1 i c Uti li ty Commi ssi on and the procedure fo 11 owed by the PUC in its study and ultimate findings in such request. Mr. Lop~z requested' that the Commission give consideration to denying the application of HL&P and surrendering its original jurisdiction to provide PUC permission to act on the city's behalf. FINANCE DIVISION SECRETARIAL CHAIRS: In accordance with previ ous acti on of the 0 City Commission, bids received for delivery of six (6) secretarial chairs for use in the Finance Division were opened and results announced as follows: Stationers, Inc. Kooken Office Furn. $ 1,170.00 847.00 (Alternate Bid) , Motion by' Commissioner Polichino, seconded by Commissioner Jackson, that bids be referred to the Purchasing Division for review'and analysiS and the City Manager authorized to purchase six (6) secretarial chairs from the bidder sub- mitting the lowest responsible bid. Voting Aye: All Voting No: None PAINTING OF FINANCE DIVISION OFFICES: In accordance with previous action of the City Commission, bids received for painting offices in the Finance Division were opened and results announced as follows: Professional'Painting (Bid determined ineligible because wrong specifications used) $ 2,800.00 Paul Blevins Motion by Commissioner Lewis, seconded by CommissionerPolichino, that the bid received for painting offices in the Finance Division be rejected and the City Manager be authorized to readvertise for bids. Voting Aye: All Voting No: None u U' , " , o u ",59 PURCHASE OF KILN AND KILN SETTER: In accordance with previous action of the City Commission, bids received for purchase-:iof a kiln and kiln setter were opened and results announced as follows: Houston Arts & Crafts DOB Ceramic Supply Margaret's Ceramics $647.00 764.96 668.96 Motion by Commissioner Lewis, seconded by Commissioner Polichino, that a kiln and kiln setter be purchased from Houston Arts and Crafts Company on their low bid of $647.00. Voting Aye: All Voting No: None HARRIS COUNTY APPRAISAL DISTRICT: An invoice in the amount of $3,422.00 submitted by the. Harris County Appraisal District for third quarter dues was presented for consideration. Motion by Commissioner Po1ichino, seconded by Commissioner Jackson, that the City Commission approve for payment an invoice in the amount of $3,422.00 to Harris County Appraisal District. Voting Aye: All Voting No: None HOUSTON-GALVESTON SUBSIDENCE DISTRICT: An invoice in the amount of $4,500 submitted by, Houston-Galveston Subsidence District for the period July 1,1982 through June 30, 1983, was presented for consideration. Motion by Commissioner Forristall,. seconded by Commissioner Jackson, that an invoice from the Houston-Galveston Subsidence District in the amount of $4,500 be approved for payment. Voting Aye: All Voting No: None SANITARY LANDFILL TRENCHING: The Commission was advised that trenching at the landfill had been completed but that invoices had not been received from Holland Construction Company for the trenching and that only one invoice had been received from Neill Engineering for inspection of the trenching. ' It was pointed out that the additional trench had been ordered inasmuch as the dragline was to be removed from the site and there would be an additional mov~-in~ move-out cost at a later date. Motion by Commissioner Forristall ,seconded by Commissioner Jackson, that the City Commission authorize an expenditure not to exceed $7,200 to Holland Con- struction Company for trenching at the sanitary landfill and the sum of $1,300 to Neill Engineering Company for inspection of the new trench. Voting Aye: All Voting No: None TRAFFIC CITATIONS: A request was presented to the Commission to advertise for bids for purchase of 5,000 traffic citations for use of the Municipal Court. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the City Manager be authorized to advertise for bids for purchase of 5,000 traffic citations, with bids to be received on July 26, 1982. Voting Aye: All Voting No: None ................-.J . ,~II"--.H , . II. "..ld... "~I.I::::::;.l'" ._'.....11.."'.""... e, I.:....-~" '.U.\Iij., I '. I .,. '" , , 60 DISPOSAL OF SOLID WASTE. EQUIPMENT: A memorandum from Director of Operations Patt Lilly requesting disposition of three vehicles assigned to the Solid Waste Division was presented for consideration. Motion by Commissioner Polichino, seconded by Commissioner Lewis; that the City Managerbe authorized to dispose of three vehicles (Units #603, #606 and #607) which are no longer required in the Solid Waste Division. Voting Aye: All Voting No: None LEGAL MATTERS: City Attorney David Allums advised the Commission that he had no legal matters requiring Commission action at this time. COMMENTS OF THE CITY COMMISSION: Commssioner Lewis expressed his concern with the Fourth of July fireworks display'beingheld at 10:30 p.m. rather than the previously scheduled 9:30, and then was advised that the inability of the Parks and Recreation Board to obtain the necessary pipe had necessitated the time change. COMMENTS OF THE CITY COMMISSION: Members of the City Commission had no specific comments to be made at this time. . STAFF REPORT: City Manager Dick Rockenbaugh stated that he had no additional items for consideration by the Commission. BOARD AND COMMITTEE MEETING MINUTES: Minutes of the following board and committee meetings were presented to the Commission for their information: a) Parks and Recreation Board meeting on June 15, 1982 b) Long Range Planning Committee meeting on June 10, 1982 c) Appraisal Review Board meeting on June 15, 1982 CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on June 12, 1982, were presented for consideration. Motion by Commissioner Polichino, seconded by Commissioner Jackson, that minutes of the regular meeting of the City Commission on June 12, 1982, be approved as submitted~ Voting Aye: All Voting No: None ADJOURNMENT: With no further business to co~e before the Commission at this time, upon motion duly made, seconded and carried, the meeting adjourned at 9:30 p.m. ATTEST: IkretfJ-~ u o J c rl ~ II 61 REGULAR CITY COMMISSION MEETING J u 1 y 12, 1 982 The City Commission convened in regular session at the City Hall on Monday, July 12, 1982,7:30 p.m., with the following members present: Mayor Stanley, presiding; Commissioners Jackson, Lewis and Polichino. The City Attorney and City Manager were also present. HEARING OF RESIDENTS: Mrs. Linda Colthart, 4224 Lehigh, was advised that it might be four to six weeks before the Commission takes any action on an ordinance concerning dangerous buildings. Mr. Clyde Barbour, 3615 Carnegie, stated that residents on his block had tried to get the street paved with curbs and gutters for many years and he would like to try again. Mr. Barbour also reported that a dead tree in the 6600 block of Mercer was in danger of falling causing injury to someone. Mr. Charles Andress, 3570 Georgetown, stated that he approved of the new garbage pickup system, but did wish that something be done about residents who cleaned their yards on Saturday and left bags of the trash in front of their residence until it was picked up the following week. Ms. c. Marks~ 6424 Mercer, stated that she had seen in the City Currents or the local weekly newspaper an article requesting that residents trim trees and hedges that were an impairment to a motorist in the area, but that there were numerous locations that had not been cleared and also "For Sale" signs on some of the' townhouse sites were as bad as trees and hedges. Pointed out were locations at Wakeforest and' Rice and Mercer at Bellaire. Mr. Scott Marks, 6424 Mercer, thanked members of the Commission for the fourth of July fireworks display, noting that he had not known earlier that they would be paid for with contributions and perhaps more publicity would improve the' program next year. CITIZEN RESPONSE TO AGENDA ITEMS: Mayor Stanley noted that those residents in attendance wishing to speak to the Virginia Street right-of-way item on the agenda had registered with'the City Secretary. HARRIS COUNTY HOUSING AUTHORITY REHABILITATION PROGRAM: Mr. Bobby Washington of the Community Development Department appeared before the Commission to review the rehabilitation grants, loans and emergency grant program sponsored by the Community Development Department and administered by the Housing Authority. Mr. Washington .advised that under new guidelines there would be no grants other than on an emergency basis. Mr. Washington requested that he be fur- nished a map showing the Neighborhood Strategy Area noting that the program would not be restricted to such area. RECYCLING COMMITTEE: The Commission was advised that Mrs. Diane Shipman and Mr. Bill Mack had agreed to serve as members of the Recycling Committee.' Motion by Commissioner Lewis, seconded by Commissioner Jackson, that Diane Shipman and Bill Mack be appointed to serve as members of the Recycling Committee. Voting Aye: All Voting No: None IILJ............ .....ll ......uL...1 ..L. ."' ,. 'Jllr";-' I .m" .1I1....JLJ.J. ..'.....I'......."tl',,".,',.1.. I , '",''' '" ,.. III! 11.1' ~ ',I "'"'' <.Ie .wAUL .... ,~ 62 Mayor Stanley administered the Oath to Mrs. Shipman and Mr. Mack. ZONING AND PLANNING COMMISSION: The Commission was advised that Mr. Marcellus A. Bettler, 4223 Lehigh, had agreed to s~rve as a member of the Zoning ~nd Planning Commission. u Motion by Commissioner Forristall, seconded by Commissioner Polichino, that Mr. Marcellus A. Bettler be appointed to serve as a member of the Zoning and Planning Commission.' , Voting Aye: All Voting No: None Mayor Stanley administered the Oath to Mr. Bettler: VIRGINIA STREET RIGHT-OF-WAY: Mayor Stanley advised those who had registered to speak to this item that a motion would be entertained followed by discussion by members of the Commission prior to hearing those residents. Mayor Stanley stated that a public meeting had been held on June 21, 1982, where flooding, land density~ingress and egress and other questions had been considered. ' Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the city initiate steps to abandon the right.,.of-way on Virginia Street. ' City Attorney David Allums stated that of the original 50' which had been dedi- cated to the city by the developer there remains, in varying dimensions, 20-15 feet of right~of~way with the additional 30' bei.ng dedicated to the Harris Count yo Flood Control District. Mr. Allums further stated that the city has no further I use of the right-of-way for citizens of the city. . ' Commissioner Jackson stated that his motion would provide a means by which the property could be acquired by the adjacent property owners inasmuch as the original developer (West End Realty Company) was no longer in business. Mayor Stanley stated that he had some concerns about abandoning the right-of- way and concerns regarding a portion of the right-of-way being used as a private roadway, and that the location and dimensions of the property along the right-of-way preclUded its use as a public street. Mr. Clyde Barbour, 3615 Carnegie, stated that the property has been taken care of by the adjoining property owners for forty years and if the right-of-way is abandoned by the city and acquired by the property owners the city would have no more problems with it. Mrs. Marcella Grams, 3616 Carnegie" stated that this discussion had been held during the time consideration was given to making the area a "hike and bike" path and she was con~erned about the ~itY abandoning its right to build a street some twenty-five years ago. City Attorney .DavidAllums reviewed a portion of his legal opinion prepared dford.the.CitYbcommission, nlotindgd~hatt.the deddtiChattiOtnh wafs nott athstaltutdorhYd U' e lcatlon, ut a common aw e lca lon an ' a e ee 0 e an a not been granted or conveyed, but expressly retained by the grantors. 63 n '--...- Mr. A1fredE. King, 3631 Duke, stat~d that residents had been advised that the meeting would be held for the discussion of a proposal by Mr. Jim Heyward to build homes on the property that would be valued at approximately $200,000. Mr. Chuck Rohe, 6722 Buffalo Speedway, stated that he was concerned with the setting of a precedent and it was his thought that owners who had paid taxes on property for years should be permitted to sell their property if they wanted to and that Mr. Heyward's proposed development only involves six lots. Mrs. Ann Thompson, 6422 Mercer, stated that she owned two of the lots being considered for the construction and thought that what she did with her property was not anyone else's business. ' Mrs. Thompson further stated that discussion of abandonment of the property was not to have been the discussion of the Commission but rather the question of street construction utilizing twenty feet of her property as well as twenty feet belonging to Mr. King. The City Secretary restated Commissioner Jackson's motion for the Commission. Voting Aye: Lewis Jackson Polichino Voting No: Forristall Stanley CONSIDERATION OF 1983 BUDGET: The Commission was advised that the City Charter required that at least one public hearing be called for consid~ration of the 1983 budget and that such budget be adopted on or before August 31, 1982. o Motion by Commissioner Lewis, seconded by Commissioner Polichino, that Public Hearings be called for August 9, August 16 and August 23, 1982, for considera- tion of the 1983 budget for the City of West University Place. Voting Aye: All Voting No: None RATE INCREASE REQUEST BY HOUSTON LIGHTING & POWER COMPANY: Ordinance Number 1192 was presented to the Commission and read in full: AN ORDINANCE AUTHORIZING THE CITY OF WEST UNIVERSITY PLACE, TEXAS, THROUGH ITS MAYOR"STAFF, AND THE ATTORNEY FOR THE CITY, IN CONJUNCTION WITH AND AS A MEMBER OF THE COALITION OF CITIES WITH ORIGINAL JURISDICTION, TO INTERVENE IN THE HOUSTON LIGHTING AND POWER COMPANY RURAL RATE CASE PRESENTLY PENDING BEFORE THE TEXAS PUBLIC UTILITY COMMISSION. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: ~ Section 1. That the'City of West University Place, by and through its Mayor, City Staff, and the Attorney for the City, are hereby authorized to participate as a member of the Coalitiort of the Cities with Original Jurisdiction and to intervene as a member of said Coalition in that rural> rate case of Hous ton Li ght ing & Power Company presently pending before the Texas, Public Utility Commission. . PASSED AND APPROVED this day of , 1982. ~_ Motion by Commissioner Jackson, seconded by Commissioner Forristall, that Ordinance Number 1192 be approved as read. .,~'''". ~ ..1...WlI.ll-..~ _ < ..11r.,' .. 1'. . L III .: dll.L.-rl:.JJ.l'" ..'I.I.I.-'J'J' 1..111..' . .. ..JIItliPlIlI!!I'f' 'IT'. I I -'IPII' l'IIHIIi,I,ll. I" 'II I , 64,' Mayor Stanley called attention to a letter that had been received by members of the Commission from Mr. Joe. Lopez, District Manager of Houston Lighting and Power Company. Mr. Lopez stated that his letter was a twelfth hour n pleac_ for the City Commission to vote to approve or deny the request for a rate increase and surrender its original jurisdiction to the Public Utility Commission. Voting Aye: Stanley Forristall Jackson Voting No: Lewis Polichino Resolution Number 82-19 was presented to the Commission and read in full: WHEREAS, on June 17, 1982, the Houston Lighting & Power Company (HL&P) filed a Statement of Intent to change its rates for electric service within the City of West University Place and has requested that said change become effective on July 22, 1982; and WHEREAS,HL&P has filed revised Tariff Schedules together with statements specifying in detail each proposed change, a rate filing package, and supporting testimony; and WHEREAS, Section 17(a) of the Public Utility Regulatory Act, Article 1446c, Texas Revised Civil Statutes, gives the governing body of each municipality exclusive original jurisdiction over electric rates within its municipal boundaries; and WHEREAS, Section 43(d) of the Public Utility Regulatory Act 0 authorizes the governing body of any municipality acting as a Regulatory Authority to suspend the operation of any proposed change in rates for a period not to exceed 120 days beyond the date on which the scheduled rates would otherwise go into effect, which period may be further extended for an additional 30 days; and WHEREAS, HL&P's proposed rate changes and the detailed material supporting those changes require comprehensive evaluation and study. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: That the changes in rates for electric service within the City of West University Place proposed by Houston Lighting & Power Company to become effective on July 22, .1982, should be, and are hereby, suspend'ed for a period of 120 days beyond said proposed effective date, until November 19, 1982, subject to an additional suspension of up to 30 days beyond said date upon further resolution of this Commission. PASSED AND APPROVED this day of , 1 982 . Motion by Commissioner Forristall, seconded by Commissioner Jackson, that Resolution Number82~19'be approved as read. Voting Aye: All Voting No: None n N' . ,f ~ ')' \ ",' : ".. '----' o n 65 WASTEWATER TREATMENT PLANT CONSTRUCTION: The following invoices were presented for consideration in connection with the construction of new wastewater treatment facil iti es: A. Estimate No. 10 submitted by Basic Constructors, Inc. in the amount of $368,049.95. B. Invoice submitted by Bayshore Engineers, Inc. in the amount of $1,911.25 for engineering services on the project. C. Invoice submitted by D. Van Buskirk in the amount of $1,911.25 for inspec- tion services on the project. Motion by Commissioner P61ichino, seconded by Commissioner Jackson, that the amount of the invoice submitted by Bayshore Engineers, Inc. be corrected to show the amount due as $5,726.00 and Items A, Band C approved by the City Commission for payment. Voting Aye: All Voting No: None LIFT STATION AND FORCE MAIN PROJECT: The following invoices were presented for con- sideration in connection with the fo~ce main and lift station project: A. Estimate No.5 submitted by Civil Works Constructors, Inc. in the amount of $49,359.40 for work completed to date~ ' B. Invoice submitted by Bayshore Engineers, Inc. in the amount of $1,311.21 for engineering services on the project. C. Invoice submitted by'D. Van Buskirk in the amount of $1,911.25 for in- spection services on the project. Motion by Commissioner Polichino, seconded by Comrni.ssioner Jackson, that Items A, Band Cbe approved by th~ City Commission for payment. Voting Aye: All Voting No: ' None PAINTING ALL CITY FIRE HYDRANTS: An invoice in the amount of $775.50 submitted by Thomas Darilek for painting fire hydrants during the period of June 24, 1982 throu~h July 8, 1982, was presented for consideration. Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the City Commission approve payment to Thomas Darilek in the.amount of $775.50 for painting fire hydrants during the period June 24, 1982 through July 8, 1982. Voting Aye: All Voting No:, None LEGAL 'FEES: An invoice in the amount of $2,279.00 submitted by City Attorney David Allums for legal services rendered during the months 'of April, May and June was presented for consideration. Motion by Commissioner Jackson,_ seconded by Commissioner Forristall, that the City Commission approve for payment an invoice submitted by City Attorney David Allums in the amount of $2,279.00 for legal services rendered during the months of April, May and June. ' Voting Aye: All Voting No: None 1.'1 1I11111R1ft1~l'lII'l""" L I 'frill "11"1.\ . I I' '11 I I , . '66 TRAFFIC ENGINEERING SURVEY: An invoice in the amount of $2,152.50 submitted by Traffic Engineers, Inc. for work completed on a traffic engineering survey was presented for consideration. ,"--" Motion by Commissioner Polichino,secondedby Commissioner Forristall, that an invoice in the amount of $2,152.50 submitted by Traffic Engineers, 'Inc. for work completed ona traffic engineering survey be approved for payment. ~ Voting Aye: All Voting No: None LEGAL MATTERS.: City Attorney Davi d Allums stated that he had no report for the City Commission at this time. CITY COMMISSION COMMFNTS. In response to his request, Mayor Stanley recognized District Manager of the Houston Lighting and Power Company, Mr. Joseph Lopez. Mr. Lopez advised the Commission that he would no longer be the city's repre- sentative forHL&P inasmuch as he was. being transferred to thecompany's Energy Conservation program and would be replaced by Mr. Scott McDonald. Mr. Lopez stated his appreciation for his association with members of the City Commission, City Attorney and staff, noting that he had been impressed with the professionalism he had observed and the honest intent of the City Commission to represent the people who had elected them to office. Commissioner Lewis stated that he had only received one complaint regarding U', the changed garbage removal program and a request from a neighbor in the 3600 block of Tangley to have a vacant lot mowed. Commissioner Forristall requested that the Commission be furnished an update on the efforts of the Police Department to locate and correct traffic hazards with such report to be made at the next regular Commission meeting. Commissioner Polichino expressed his concern about the Harris Di stri ct budget as well as the amount to be charged the city. Polichino was advised that a copy of the HCAD budget would be him. County Appraisal Commissioner furnished to Mayor Stanley recognized Mr. Clyde Barbour, 3615 Carnegie, who requested that Harris County Flood Control District be requested to inspect places in Poor Farm Ditch where the concrete is breaking. Commissioner Polichino referred a letter he had received from a resident on Annapolis regarding problems with an adjustment on her water bill to Director Finance/Administration Donna Sims. The Commission was advised that Mr. John Hudson of Traffic Engineers, Inc. would be contacted for a report on his traffic engineering study and plans that he anticipated for the traffic on Weslayan Road. Commissioner Polichino stated that he would like tocthahk the City Secretary for all of the work that she does. o n 61">< ,1 Mayor Stanley advised that he had received a request from the Houston-Galveston Area Council regarding a study for new funding sources for city and county roads and that a response should be made to HGAC prior to July 16th. Motion by Commissioner Lewis, seconded by Mayor Stanley, that the City of West University Place support the,HGAC effort to study new funding sources for city and county roads. Voting Aye: Jackson Lewi s Polichino Stanley STAFF REPORT: City Manager Dick Rockenbaugh submitted a draft copy of the City Currents for review by the City Commission. . Voting No: Forristall Mr. Rockenbaugh advised members of the Commission that Mr. Gary Anderson of the Texas Municipal Retirement System would be present at the Saturday morning workshop meeting to discuss the TMRS program. CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on June 28, 1982 were presented for consideration. Motion by Commissioner Polichino,seconded by Commissioner Forristall, that minutes of the regular meeting of the City'Commission on June 28, 1982, be approved as submitted. Voting Aye: All Voting No: None ADJOURNMENT: With no further business to come before the Commission at this time, upon motion duly made, seconded and carried, the meeting adjourned at 10:15 p.m. ATTEST: ~/~ City S cretary . ' . . --'----L-UL.....ll.... I ---'---L.:L..'!LJI , ~ UIiJl I '" I" , -1,.t;;"..;;'i!b11IIi1,sIlllIlr"- . '1'" 11rI'-":TI-,I'1!j - . '1:..1' J-J ,Ill... ' ......IIIIol;; l'lI' I I 1'111 I 'I 11111 U'~ I J I I 1 " " ; I.., ,~""",b..Ju.....-.J,,"-,,.),-", "'+' .-'<__ 68 REGULAR CITY COMMISSION MEETING July 26, 1982 The City Commission convened in regular session at the City Hall on Monday, July n 26,1982,7:30 p.m., with the following members present: Mayor Stanley, presiding; Commissioners Forristall, Jackson and Lewis. The City Attorney and City Manager were also present. Commissioner Polichino was absent. Mayor Stanley advised those in attendance that CommissionerPolichino would arrive later in the meeting and if there were no objections from members of the Commission he would like to change the order of the meeting agenda to hear Item 3 before hearing from any residents desiring to speak to the Commission. WEST UNIVERSITY LITTLE LEAGUE: Resolution Number 82-20 was presented to the Com- mission and read in full: WHEREAS, the City is aware of the contribution of our younger citizens to the quality of life in our community; and WHEREAS, the City wishes to acknowledge the significant achievements made by our younger citizens; and WHEREAS, the 1982 Tournament Team of the West University Little League, managed by Mr. Aaron Lee and coached by Mr. Marvin Klaus, has won Texas Little League District 16 Championship, by winning five (5) games, losing none; and WHEREAS, the team will be the District Representative in the 01 Texas Little League Bi-District Tournament beginning July 30, 1982. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS. Section 1. That the 1982 Tournament Team: ALEX ALLGOOD RALPH BUCY CHRIS BURRIS ERIC COWGER DAVID CROMACK SUSAN DAVENPORT CHRIS FINLEY CHARLIE GASPER LANTZ HOWELL KEVIN JERNIGAN JAY JOHNSON KEITH KELLER RONNIE KLAUS GREG NOLAN PHIL VOGELSANG ROBBIE WADE MARK WAITE BRAD WORLEY be, and are hereby congratulated and applauded for their accomplishment; and Section 2. That the City expresses it's appreciation for the effort expended, the dedication exhibited and the sportsmanship exemplified by these young men and women and their Coaches, in at- J taining this singular honor which directly reflects a positive image of this City; and m" i I: D n 69 Section 3. That the City extends it's best wishes as the team proceeds in tournament competition. Section 4. That a copy of this resolution be delivered to each team member and their Coaches. PASSED AND APPROVED this 26th day of July, 1982. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that Resolution Number 82-20 be approved as read. Voting Aye: All Voting No: None Following expressions of congratulations by each member of the City Commission, Mayor Stanley presented each member of the team and their coaches duplicate originals of Resolution Number 82-20. HEARING OF RESIDENTS: Mr. Clyde Barbour, 3615 Carnegie, advised the Commission that the dead tree he had reported as being dangerous at a previous meeting of the Commission was still there. CITIZEN RESPONSE TO AGENDA ITEMS: Mayor Stanley advised that those residents wishing to address specific agenda items had registered with the City Secretary. TRI-SPORTS ASSOCIATION: The Commission was advised that Mr. J. C. Davenport, Presi- dent of the West University Little League, Mrs. Evelyn Dahlin, President of the West University Softball Association and Mr. Ralph J. Atkin'son, President of the West University Soccer Club, were in attendance at the meeting to dis- cuss a proposal which had been distributed to Commission members. Mr. J. C. Davenport stated that representatives of the tri-sports (baseball, softball and soccer) who utilize the playing fields on the grounds of the West University Elementary School need financial assistance with the costs of maintaining the playing fields. Mr. Davenport stated that requests for assistance were to be made to the City of Southside Place and HISD as well as West University. Mr. Davenport reviewed improvements that had been made to the playing fields, including the installation of sprinkler systems, grass planting, installation of additional lights and various earth work, noting that unless such improve- ments were properly maintained they would not be of, continuing benefit to players. The budget reviewed by Mr. Davenport included the emplnyment of a person to be in full-time charge of maintenance with expertise to advise volunteers; the employment of high school students to mow the fields; an 18 hp tractor; and miscellaneous supplies, with the city.being requested to fund 35% ($3,500.00) of the total budget. Mr. Davenport advised Commissioner Jackson that the request would be an annual one, with the amount of funds required' decreasing. Commissioner Polichino was advised that various landscape firms would be con- tacted in an effort to find the best price for the services required. " "u. ~~----Ll._ _J...LIIII.!......J__L_. I '" , HIIlIIIIl" I. . It! ~~ .; 1.1:iLTIlr- ._'..jfII"P-""'I""-' III i' L-J "rlll" " ". 1IIlllili f) I I. I" HI , , " ..~."-. ..... .""..~~.......,<<%;...~. 70 Members of the Commission requested that inasmuch. as the request might re- quire expenditures from the 1982 budget as well as the 1983 budget currently being prepared, that further discussion be held at its workshop meeting on Wednesday, July 28th. u ABANDONMENT OF VIRGINIA STREET RIGHT-OF-WAY. Ordinance Number 1193 was presented to the Commission and read in full:' AN ORDINANCE ABANDONING THE'CITY'S REMAINING RIGHT-OF-WAY EASEMENT IN THE. ORIGINALLY DEDICATED VIRGINIA STREET, IN THE CITY OF WEST UNIVERSITY PLACE, TEXAS. WHEREAS, the City Commission of the City of West University Place, Texas, has reviewed and considered the use of the right-of-way easement owned by the City. that is contiguous to and para 11 e 1 to the Poor Farm Ditch extending from University Boulevard; and WHEREAS, since said-right-of-way easement is in the width of twenty (201) feet in some sections~and ,fifteen (15') feet in some sections along the length of the right-of-way easement as a result of the dedication of the balance of the right-of-way easement to the Harris County Flood Control District by document on Martb 10, 1954, is not adequate to meet minimum street width requirements of the City of West University Place, Texas; and WHEREAS, the City is prohibited from other use of the right-of- way easement, save and except street use, the Commission has determined that it would be in the best interest of the City to abandon said remaining (], right-of-way easement that was dedicated to the City in documents filed I in the Deed Records of Harris County, Texas, specifically in documents ! dated June 28, 1917 and in documents modified March 31, 1920 recorded in Volume 387, Page'169 and Volume 444~Page 563 respectively. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That the remaining right-of-way easement of the City of West University Place, Texas that is located parallel and contiguous to the Poor Farm Ditch, from University Boulevard to Bellaire Boulevard is, hereby, declared abandoned and the City hereby dis.claims any and all in- terest or ownership to said land in said right-of-way easement. Section 2. That this abandonment is subject to the conveyance and assignment of. the City's interest by the City to the Harris County F160d Control District of the other portion of the City's right-of-way easement by document dated March 10, 1954, and further subject to any other utility easement located in the right-of-way easement hereby aban- doned; and Section 3. That the City Attorney is hereby authorized to prepare for execution by the Mayor, all documents required to complete the abandon- ment procedure. Section.4. That this Ordinance shall~pe in force and effect from and after the date of passage. /~ u ~. "J. ..~' .i{."; 1- f'"~ i . ~ n L,' U" I j 71 PASSED AND APPROVED this day of , 1982. Motion by Commissioner Jackson, seconded by Commissioner Polichino, that Ordinance Number 1193 be approved as read. Following general comments from each member of the Commission regarding indivi- dual preferences for or against'the ordinance, Mayor Stanley recognized Mrs. Ann Thompson, 6422 Mercer, who had registered to speak to this agenda item. Mrs. Thompson presented a number of questions including: 1. Why is there a difference in the width of the right-of-way easement? 2. Why is the City Commission voting again when they had a motion at the last meeting to abandon the right-of-way easement? 3. What does the city plan to do with the other half of the easement not being abandoned? 4. How do adjacent property owners obtain property? In response to a request by Mayor Stanley, City Attorney David Allums responded to Mrs. Thompson's questions. 1. The right of way dedicated by the city to the Harris County Flood Con- trol district is 30' in width from University to near Cason Street and then becomes 35'. 2. Action by the City Commission at its regular meeting on July 12, 1982, was to initiate steps necessary to abandon the right-of-way and the ordinance read previously was a portion of the necessary procedure to follow directions of the City Commission. 3. Action of the Commission is to abandon only that remaining part of the right-of-way easement not included in the dedication to the Harris County Flood Control District. 4. That individual property owners should contact their attorneys to claim the property upon the completion of the abandonment process by the city. Voting Aye: Jackson Lewis Polichino Voting No: Forristall Stanley WATER WELL #8: In accordance with instructions of the City Commission, bids received for drilling water well #8 were opened and results read as~follows: Contractor Working Davs Lump Sum Bid Price Add-On Alternate Item 15 Item 16 Alsay-Texas Layne-Western Layne-Texas 3,000.00 1,550.00 1,550.00 9,000.00 12,500.00 6,250.00 100 130 180 329,300.00 368,222.67 415,485.00 The Commission was advised that Mr. Herchel Lindstrom; representing consulting engineers Bayshore Engineers, Inc. was in attendance-for the opening of bids. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that bids received for dri 11 i ng water well #8 be referred to city staff and Bayshore , " 11,.jlllllll ~ "T. . .IU" Il.L. TrJir' I [ mlll.li-iIHIIIl,n. "'-Ill" 1--' "'" , '1111i',1 I I '" . 72 Engineers, Inc. for evaluation and recommendation. Voting: Aye: All Voting No: None PAINTING FINANCE DIVISION OFFICES: In accordance with instructions of the City Commission, bids received for painting offices in the Finance Division were opened and results announced as follows: Contractor Lump Sum Bid $ 1,480.00 2,350.00 2,200.00 Ballas Painting Company Professional Painting Company Thomas Darilek Motion by Commissioner Forristall, seconded "by Commissioner Jackson, that bids received for painting offices in the Finance Division be referred to staff for review and recommendation. Voting Aye: All Voting No: None POLICE CITATIONS: In accordance with previous action of the City Commission, bids received for delivery of 5,000 traffic citations were opened and results an- nounced as follows: Bidder LumD Sum Bid Apperson Business Forms Gallery Printing Company Houston Business,Forms Metro Forms. Moore Business Forms Randolph Business Forms Tri nity Forms Form Craft $ 728.00 598.25 545. 15 539.25 900.00 437 .45 500:00 374.25 Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the bid submitted by Form Craft, Inc. in the amount of $374.25 for delivery of 5,000 traffic citations be accepted. Voting Aye: All Voting No: None LEGAL MATTERS: City Attorney David Allums advised that he was still working with the Charter Commission and had responded to their requests for information. Mr. Allums also advised that depositions were continuing in pending matters. WHITT JOHNSON PARK CLIMBER: The Commission was advised that new plans and specifi- cations had been received for the construction of a climber in Whitt Johnson Park and that the project was now ready to advertise for bidders. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the City Manager be authorized to advertise for bids for the construction of a climber in Whitt Johnson Park. Voti ng Aye: All Voting No: None ,,--,~' '"-- .....,. r 1 ,_ .Lp D o u n \J o n 7'3 REAR LOADING PACKER BODY: A request was presented to the Commission for the dis- position of Unit #605, a rear loading packer body, no longer needed for service in the Sanitation Division. Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the city staff be authorized to dispose of Unit #605. Voting Aye: All Voting No: None DELIVERY OF SIDE LOADING SOLID WASTE DISPOSAL TRUCK: An invoice in the amount of $79,105.00 received from Benjamin Feld and Associates for delivery of a new side loading solid waste disposal truck was presented for consideration. Motion by Commissioner Forristall, seconded by Commissioner Lewis, that the City Commission approve for payment the sum of $79,105.00 to Benjamin Feld & Associates. Voting Aye: All Voting No: None PAINTING OF FIRE HYDRANTS: An invoice in the amount of $619.50 submitted by Thomas Darilek for fire hydrants painted during the period July 8, 1982 through July 22, 1982, was presented for consideration. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the City Commission approve payment to Thomas Darilek in the amount of $619.50 for fire hydrants painted during the period July 8, 1982 through July 22, 1982. Voting Aye: All Voting No: None COMMENTS OF THE CITY COMMISSION: Commissioner Forristall requested that the proposal submitted by Tri-Sports Association be put first on the workshop agenda for con- sideration Wednesday night and that the group be requested to secure price infor- mation from some landscape firms prior to such meeting. STAFF REPORT: City Manager Dick Rockenbaugh advised that a letter had been received from the Harris County Community Development Agency that they had been awarded a grant in the amount of $4,830,000 for Harris County. Mr. Rockenbaugh reviewed the schedule proposed for public hearings on the 1983 budget, noting that the August 9th date in the original schedule had been cancel- led. APPRAISAL REVIEW BOARD: Minutes of the meeting of the Appraisal Review Board on July 13, 1982, were presented to the Commission for their information. CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on July 12, 1982, were presented for consideration. Motion by Commissioner Jackson, seconded by Commissioner Lewis, that minutes of the regular meeting of the City Commission on July 12, 1982, be approved as submitted. Voting Aye: All Voting No: None .." .~ 'I "I!mll!llll~ .__.,..:Jtl........--'=::1.....--_ I [ II, j..~llrl" . r, - Ill] .. ",d.L.," r[]{'" ....Uo.IJ 1.1'. LlI:.. _.'.. . .' !lIII!!lIP' 'PlI" , ~ I 74 I I . "!II I , "11I1I>:11 J, I I" " , , ADJOURNMENT: With no further business to come before the Commission at this time upon motion duly made, seconded and carried, the meeting adjourned at 8:58 p.m. ATTEST: ~ ~&I-'~ City Secretary n o u n L..; o n 75 REGULAR CITY COMMISSION MEETING -August 9, 1982 The City Commission convened in regular session at the City Hall on Monday, August 9, 1982, 7:30 p.m., with the following members present: Mayor Stanley, presiding; Commissioners Forristall,Jackson, Lewis and Polichino. The City Attorney was also present. City Manager Richard Rockenbaugh was on vacation. HEARING OF RESIDENTS: Mr. Michael L. Parks, 6427 Buffalo, presented the Commission with a letter stating reasons why the Virginia Street right-of-way should not be abandoned to private citizens whose land abuts the right-of-way. Mr. Ferd Rieger, 6516 Brompton Road, advised the Commission that he had written a letter in reference to the-Virginia Street right-of-way and that he shared Mr. Park's views. Mr. Joe Williams, 3112 Lafayette, expressed his opinion to the City Commission that the Virginia Street right-of-way was a serious decision for the Clty and asked that the City re-address the issue for he felt a wrong decision had been made. CITIZEN RESPONSE TO AGENDA ITEMS: Mayor Stanley noted that those residents in attendance wishing to speak to the Citizens for College Court item in the agenda had registered. Mayor Stanley at this time introduced Director of Operations Patt Lilly who was Acting City Manager for this meeting as City Manager Richard Rockenbaugh was on vacation. Mrs. Donna Sims{was also introduced as the City's Director of Administration/ Finance. CITIZENS FOR COLLEGE COURT: Mrs. Linda Colthart read the following resolution re- questing that the City Commission consider placing a fifteen year moratorium on the construction of townhouses and/or condominiums: WHEREAS, we, the members of the College Court Citizens Association, are opposed to any further proliferation of townhomes, condominiums or other multiple family dwellings in the City of West University Place be- yond plots currently so ~esignated, and ' WHEREAS, a vote takeni'lat the regularly scheduled meeting of August 4, 1982, at which a quorum was present showed unanimous support for this position. College Court Citizens Association hereby requests City Commission to pass an ordinance declaring a 15-year moratorium on any further re- zoning for the above type dwellings. Mrs. Colthart advised the Commission of the concern in the College Court area of the construction of townhouses and/or condominiums. Because the high dense living is increasing and the economic pressures are great, Mrs. Colthart felt people were buying in' speculation in this area which created an atmosphere that was not enticing to single family home environment. Mr. J. H. Maloney, 4127 Dartmouth, expressed his appreciation to the Commission for their interest and again emphasized their concern for the College Court area by stating their wish to preserve the single family dwelling addition. ..'.u::I.I." 1.'- 111-1'. ..'.. ._'..lIIBlIfl..'''I~'; -Ir:' 1'lliI.1 I' <, I'. liililiiil I., . I 1'1;'" 'I~ I I if > "-""~'~"-"'" .. 76 Ms. Judy Parks, 4243 Lehigh, expressed her concern in that she understood it was legal to rezone but illegal to put a moratorium on current zoning. Ms. Parks was advised by,the City Commission and City Attorney David Allums U1 that currently every home in College Court is zoned for single family dwelling', and that is the greatest prot~ction the College Court~rea could have in re- ference to townhouses and/or condominiums. Mayor Stanley proposed a meeting with the representatives of Citizens for College Court at a workshop meeting later this month. WATER WELL #8: Request by Mr. Patt Lilly, with the recommendation of Mr. Dieter Ufer, that the bid for drilling water well #8 be awarded to Alsay-Texas Corporation in the amount of $341,300. This amount will' include two add-ons; a larger O.D. liner and stainless ste~l liner in the amount of $12,000. Motion by Commissioner Polichino, seconded by Commissioner Jackson, that Alsay-Texas Corporation be awarded the bid for drilling water well #8 in the amount of $341,300. Voting Aye: All Voting No: None CALCULATED 1982 EFFECTIVE'TAX RATE: Donna Sims, Tax Assessor-Collector for the City of West University Place>>ppesented as with requirements of Section 26.04, the 1982 effective tax rate for consideration. Ms. Sims stated that the Calculated 1982 Effective Tax Rate is $0.45/$100.' ADMINISTRATIVE DEPARTMENT CARPET: A request was presented to advertise for bids 0 for the carpeting of the Finance, Personnel/Purchasing and Court offices. Motion by CommisSioner Forristall,seconded by Commissioner Polichino to advertise for bids for the carpeting of the Finance, P~rsonnel/Purchasing and Court offices. Voting Aye: All Voting No: None PAINTING FIRE HYDRANTS: An invoice in the amount of $586.50 was submitted by Mr. Thomas Darilek for fire hydrants painted during the period of July 22, 1982, and August 5, 1982. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that the City Commission approve for payment an invoice in the amount of $586.50 to Mr. Thomas Darilek for the painting of fire hydrants. Voting Aye: All Voting No: None TRAFFIC SURVEY: An invoice in the amount of $1,435.00 from Traffic Engineers, Inc. for work performed during the month of July was presented fo~consideration. Motion' by Commissioner Polichino, seconded by Commissioner Forristall, that invoice in the amount of $1,435.00 from Traffic Engineers, Inc. be approved for payment. Voting Aye: All Voting No: None u Ui, I,., , ., , " ~ 1'--'" I I , I LI I , '~I' 77 Mr. Patt Lilly informed the City Commission that Mr. JbhnHudson was finished with his analysis of the Weslayan area and would like to meet with the City Commission in a workshop session. . 6" CASON STREET WATER LINE: An invoice in the amount of $21,412.00 was submitted for consideration by CAT Construction Company for the installation of a 6" water line on Cason Street. Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the first and final application for payment submitted by CAT Construction Company in the amount of,$21,412.00 for installation of a 6" water line on Cason Street be approved for payment. Voting Aye: All Voting No: None WASTEWATER TREATMENT PLANT CONSTRUCTION: Application No. 11 in the amount of $112,366.00 submitted by Basic Construction Company and invoice submitted by Bayshore Engineers, Inc. in the amount of $1,349.70 for engineering services were presented for~consideration. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that Application No. llin the amount of $112,366.00 submitted by Basic Constructors Company and invoice submitted by Bayshore Engineers, Inc. in the amount of' $1,349.70 be approved for payment. Voting Aye: All Voting No: None Mr. Patt L{lly, ,Director of Operations, informed the City Commission that the Wastewater Treatment Plant project is:now 76% completed. LIFT STATION AND FORCE MAIN PROJECT: Application No.6 in the amount of $58,608.10 submitted by' Civil Works Construction Company and invoice submitted by Bayshore Engineers, Inc. in the amount'of $772:15 for engineering services on the project were presented to the City Commission for consideration. Motion by Commissioner Forristall~ seconded by .Commissioner Lewis, that Application No.6 in the amount of $58,608.10 submitted by' Civil Works Con- structionCompany, and invoice submitted by Bayshore Engineers, Inc. in the amount of $772.15 for engineering services on the project be approved for payment. Voting Aye: All Voting No: None Patt Lilly, with Mr. Ufer's recommendation, submitted Civil Works Constructors Change Order No.4 in the amount of $27,920.00. Motion by Commission Polichino, seconded by Commissioner Jackson, that Civil Works Constructors Change Order No.4 in: the amount of $27,920.00 be approved for payment. Voting Aye: All Voting No: None Mr. Patt Lilly recommended that the City Commission grant Civil Works Constructors Inc. a 30 day delay or time extensllon of contract period at this time in place of the requested .124 days. If further extension became necessary, the City Commission would be so advised. ""- , ," ". 'I!, 11'111111111 II' 'I It .1....1111111.. '; ",ITr:"'~'~-' ,111111. ,,~Ilr;o""""!"" . , 'fll" ".lilll./i'il " I t" '" 1 , ,. ~.. 78 Motion by Commissioner Lewis, seconded by Commissioner Pblichirio, that Civil Works Constructors, Inc. be granted a 30 day time extension of contract period. Voting Aye: All Voting No: None Mr. Michael Ebert, Project Manager for Civil Works Constructors, Inc. was introduced to the Commission by Mr. Lilly. Mr. Ebert informed the Commission that the station should be completed and in operation in 60 days. WEST UNIVERSITY GIRLS SOFTBALL TEAM: An invoice in the amount of $2,811.20 for uniforms for the West University Girls Softball team was presented for con- sideration. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the West University Place Softball Association be reimbursed $2,811.20 for uniforms. Voting Aye: All Voting No: None Donna Sims, Director of Administration/Finance, advised the City Commission that other invoices may be forthcoming. LEGAL MATTERS: City Attorney David Allums stated that he had no report for the City Commission at this time. COMMENTS OF THE CITY COMMISSION: Commissioner Polichino expressed concern in reference to bike safety on University especially at the intersections. He suggested that the bike stripes need to be repainted. Mr. Lilly advised the Commission that John Hudson was looking into this situation at University at Auden and University at Edloe. Mayor Stanley informed the Commission that he had received a letter from Marsha R. Gardner, Director of Public Services Department, City of Houston, advising of a Houston Lighting & Power Company's;,Application for a Rate Increase - August Schedule. Mayor Stanley advised that he would like this matter put on the next regular agenda, August 23, 1982. STAFF REPORT: Patt Lilly"Director of Operations, advised the Commission that the dead tree located at 6633 Mercer is in the process of being removed. PARKS AND RECREATION BOARD MINUTES: Minutes of the Parks and Recreation Board, July 20,1982, were presented for the information of' the Commission. CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on July 26, 1982, were" presented for consideration. Motion by Commissioner Jackson, seconded by Commissioner Lewis, that minutes of the regular meeting of the'City Commission on July 26, 1982, be approved as submitted. Voting Aye: All Voting No: None The West University Place City Commission congratulated WUP Little League on their successes and wished them further success in Waco. it ~""_I,~.,-,,..... o G ~'i , I I [J 79 City Attorney David Allums advised the Commission of the appreciation expressed by team members and parents of the resolution that had been presented to each team member. ADJOURNMENT: With no further business to come before the Commission at this time, upon motion duly made, seconded and carried, the meetin~ adjourned at 9:05 p.m. ATTEST: ~~ City S cretary 'Jr-'" ... II:I,.':~.-:~l'.~., tl::~~. ..1ll..1.1 J _ Illll", '.. _:....lIIIIiJJn..ll'il", -~'l''' ". 1"11111 1'11I1,tj II I" ,11 I I , I , ...."'_,~u....,. l~ ",t-'-1 80 REGULAR CITY COMMISSION MEETING August 23, 1982 The City Commission convened in regular session at the City Hall on Monday, August U 23, 1982, 7:30 p.m., with the following members present: Mayor Stanley, presiding; Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney and City Manager were also present. FINAL CONSIDERATION FOR ADOPTION OF A BUDGET FOR THE CITY OF WEST IJNTVFRSTTY PI Ar.F. TEXAS, FOR THE FISCAL YEAR BEGINNING JANUARY 1. 1983 AND ENDING DECEMBER 31. 1983: Mayor Stanley advised those in attendance that this item on the agenda was a continuation of a PUblic Hearing held on Monday, August 16, 1982, for consi- deration of the proposed 1983 budget. Following a determination that there were no residents desiring to speak to the provisions of the proposed budget, and that members of the Commission had no further comments or questions, Mayor Stanley declared the Public Hearing closed. HEARING OF RESIDENTS: Mr. Robert Kendrick, 6324 Rutgers, advised the Commission that he was appearing before them as a representative of the Zoning Board of Adjustment to present a recommendation as follows: The Zoning Board of Adjustment would like to make a recommendation to the City Commission regarding the procedure used by the City for 'the approval or denial of building permits, based on submission of a minimum set of plans or drawings. There has been some confusion in the past in determining if plans or drawings, as presented, were approved, approved with modifica- ations, or denied approval. This has made several cases presented to our board difficult, as determination of exactly what was ap- proved was not clear to all parties. We feel that misunderstanding would be less likely to occur if a procedure was established so that submitted plans or drawings met certain minimum standards and were clearly marked as to their dis- position, dated and signed by the proper city official, and filed as a matter of record. This would eliminate the necessity of having to rely on verbal directives which can be miscontrued or misunderstood and eventually forgotten. o The City may want to consider a simple procedure using a set of rubber stamps or something similar that would clearly mark sub- mitted plans or drawings as to their disposition. Further, the establishment of a minimum set of standards for submitted, plans or drawings be printed and made available to all applicants for buidling permits in order to relieve the Building Inspector of the burden of using valuable time in personal discussion of minimum City requirements to all applicants for buildi~g permits. Mayor Stanley thanked Mr. Kendrick for his presentation, noti~g that this subject would be discussed further in a workshop session of the City Commis- sion. U CITIZEN RESPONSE TO AGENDA ITEMS: Mayor Stanley noted that no resident had signed in with the City Secretary to speak to a specific agenda item at this meeting of the City Commission. m',.<l; ~> ~';;i$ ;/.i ;<:~1 ',:"11' o rl L..... ' 81 AUTOMOBILE ASSOCIATION OF AMERICA PREDESTRIAN AWARD: Mr. Paul Curtis, of the Automobile Association of America advised the Commission that it was his pleasure to again present to the City of West University Place AAA's Special Citation for Outstanding Pedestrian Accident Record. Mr. Curtis reviewed the over-all pedestrian program rating and was most complimentary of the city's accomplishments. Mayor Stanley accepted the plaque on behalf of the City and expressed appreciation to Mr. Curtis. ZONING AND PLANNING COMMISSION: Mayor Stanley advised that he had visited with Mr. Dick Flynn, 3306 Georgetown, regarding his proposed discussion of the operation of the Zoning and Planning Commission, and it' had been Mr. Flynn's decision to withhold comments until after a planned meeting of the Zoning and Planning Commission, Zoning Board of Adjustment~ City Commission and . staff members. NATIONAL CONSTITUTION WEEK: Mayor Stanley presented the following Proclamation deClaring the week of September 17-23 as National Constitution Week: WHEREAS, the Constitution of the United 'States of American gives us the foundation for a free, prosperous, and independent life for every citizen, but each generation, in time, must work for and claim it; otherwise, through carelessness or indifference, the rights and liberties we have enjoyed may vanish; and WHEREAS, it is of the greatest consequence that the citizens fully understand the provisions and, principles contained in the Constitution of the United States of America' in order to be able to support it properly as, liThe greatest document for human 1 iberty in two thousand years of recorded history";and WHEREAS, the people of the United States should be deeply grateful to their Founding Fathers for the wisdom and foresight they displayed in writing and adopting the Constitution; and WHEREAS~ the independence granted to the American people to enjoy such freedom and liberty, unknown to any other country, should be celebrated by appropriate ceremonies and activities during Constitution Week, September, 17 through 23, as designated by proclamation of the President of the United States in accordance with Public Law 915. NOW, THEREFORE, I, Rufus F. Stanl ey, Jr. by vi rtue of the authority vested in me as Mayor of the City of West University Place, in the State of Texas, do hereby proclaim the week of September 17 through 23, 1 982, as CONSTITUTION WEEK and urge all citizens to study the Constitution, to express gratitude for the privilege of American'citizensjiip in our Republic functioning under the superb body of laws - the Constitution of the United States of America. I , 111111111,1 "j" '1m j' 11"" lilt! I " , ",I!l~,,~ll:liUlIIIlll' I I ill II ...!J.;...IJ '.1._ ILlI-. . .'..iflll'''''' 'W' I I , I I "HI, l'IJlill!!II', I I' ." , , , , . ..~~~><o... ....~~,_l ., , .,...,",~ 82 IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of West University Place, Texas, to be affixed at West University this twenty-third day of August, in the year of our Lord one thousand nine, hundred and'eightytwo and the Independence of the United States of American, the two hundred and sixth. n WHITT JOHNSON PARK CLIMBER: In accordance with previous action of the City Sommission bids received for the'construction of a wooden climber for Whitt Johnson Park were opened and results announced as follows: Children's Greenhouse Thomsen Construction $ 4,000.00 5,425.00 Motion by Commissioner Forristall, seconded by Commissioner Jackson,'that the City Commission'authorize the award of a contract for the construction of a wooden climber for Whitt Johnson Park upon recommendation of the city staff. Mayor Forristall advised that'she made the motion to avoid an additional de- lay of two weeks in the construction in the hope that the climber may be com- pleted and enjoyed by the children prior to winter weather. Voting Aye: All Voting No: None CONSTRUCTION OF WATER WFI I #R. Ordinance Number 1194 was presented to the Commission and read in full: AN ORDINANCE FINDING THAT THE CITY TREASURER HAS CERTIFIED 0 THE AVAILABILITY OF FUNDS IN THE WATER/SEWER FUND, RETAINED EARNINGS ACCOUNT, TO PROCEED WITH THE CONSTRUCTION OF WATER WELL #8 AND RELATED FEES; APPROPRIATING THE SUM OF $410,000 FOR THE SOLE PURPOSE OF PAYING FOR WATER WELL #8 AND RELATED FEES; AUTHORIZING THE MAYOR TO EXECUTE IN BEHALF OF THE CITY A PROMISORY NOTE WITH ONE OF THE CITY IS : DEPOSITORY ,BANKS FOR THE SUM OF $410,000; PROVIDING FOR THE REPAYMENT OF SUCH AMOUNT SO BORROWED; AND PROVIDING THAT NO TAX BE LEVIED SINCE FUNDS HAVE BEEN PROPERLY APPROPRIATED AND DESIGNATED FOR THE REPAYMENT OF SUCH DEBT AUTHORIZED HEREIN TO BE CREATED. WHEREAS, the City Commission has heretofore determined that certain improvements, including a new water well, are ~equired to assure an adequate water supply system for the City of West University Place; and 'WHEREAS, bids have been received from qualified bidders for said projects and have been reviewed by the City Commission; and WHEREAS, the city must provide for funding of said project prior to the award of the contracts for such project; and WHEREAS, Article 23, Section lof the Home Rule Charter of the City of West University Place specifically permits and 'authorizes the is- suance of promisory notes for the purpose of borrowing money on the credit Il of the city for permanent improvements; and ~ ~;"~ <:.;~L ",t; ; L .'~~: F o n -----' f' ""1""'" ~ ~"I"'''''''"''!''''''-''''_1'' , 83 WHEREAS, the City Commission has considered funding the project with borrowed funds from one of the city.s banking depositories. NOW ,THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That the City Treasurer has certified the avail- ability of funds in the Water/Sewer Fund, Retained Earnings Account, sufficient to fund both water well #8 and related fees. Section 2. That the sum of $410,000 is hereby appropriated for the sole and exclusive purpose of paying for s~id project, or in the alternative for repayment of any indebtedness created by the city for funds used in the direct payment of the contract amount. Section 3. That the city has determined that it will be advantageous to borrow from one of its depositories the sum of $410,000 to pay for the direct construction costs of the project, and related fees, and should said loan be determined to be in the city.s best interest said loan shall be negotiated on terms most advantageous to the city. ' , Section 4. That Rufus F. Stanley, Jr., Mayor of the City of We$t University Place, Texas, be, and he is hereby, authorized to execute a promisory note on behalf of the city, on or after the date this ordi- nance is approved, payable to. Chemical 'Bank of Houston or any other city depository, in the principal amount not to exceed $410,000 at the interest rate most favorable to the city in accordance with depository bank bids and with a maturity date of September 1,1987. Section 5.' The amount so borrowed that is secured by the city's promi sory note shall be depos i ted in anaccolint des i gna ted as Water Well #8 Construction Fund of the City of West University Place, Texas, and said amount deposited at the lending depository bank and said funds used for the direct payment of,the construction contract. Section 6. That repayment of any sum so borrowed and any accrued interest thereon shall be made from the Water/Sewer Fund, Retained Earnings Account, which has heretofore been appropriated and designated for the sole purpose of paying for the construction of Water Well #8 and related fees. Section 7. That in view of adequate monies having been appropri- ated for repayment of any debt authorized to be created herein, no addi- tional tax needs to be levied for repayment of the proposed'indebtedness. Section 8. That this ordinance shall take effect and be in force from and after its passage, and approval by the City Commission. PASSED AND APPROVED thi s day of , 1982. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that Ordi- nance No. 1194 be approved as read. Voting Aye: All . Voting No: None I I III !II . I 11 111!fIIlUllI I I 1'1<1 i l I. ,,~I, I ,.j,~II"J . "'1': '"111[1 _-,-':a.iL [DlIr' L ' 'PI" '. 'I'lL, I ' 84 HOUSTON LIGHTING & POWER COMPANY: Mayor Stanley advised that at the time this item was included on the agenda it was believed further discussion by the Commission was the only requirement for continued participation in the Coalition of Cities I~ With Original Jurisdiction, but that it had subsequently been learned that it U' would be necessary for the Commission to,hold a Public Hearing on the rate increase request filed with the Public Utility Commission by the Houston Lighting and Power Company. Such Public Hearing has been scheduled for 7:00 p.m., Thursday, August 26th. UTILITY BILLING ENVELOPES: A request was presented to advertise for bids for de- livery of 72,000'window envelopes and 72,000 plain envelopes for use in water bi 11 i ng opera ti ons. Motion by. Commissioner Polichino, seconded by Commissioner Jackson, that the City Manager be authorized to advertise for bids for delivery of water billing envelopes. Voting Aye: All Voting No: None WASTEWATER TREATMENT FACILITY'& LIFT STATION PROJECTS: An invoice in the amount of $3,832.50 submitted by D. Van Buskirk for inspection services during the month of July on the wastewater treatment facility and lift station projects was pre- sented for consideration. Motion by Commissioner Forristall, seconded by Commissioner Lewis, that the City Commission approve for payment an invoice submitted by D. Van Buskirk in the amount of $3,832.50. Voting Aye: All Voting No: None o LONDONAIRE ULV AEROSOL FOG GENERATOR: The Commission was advised that inasmuch as the fogging equipment used in the city'smosquito control program had been stolen it would be necessary to purchase replacement equipment prior to the rainy season of the year. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the City Manager be authorized to purchase a-London Aire ULV aerosol fog generator from Public Health Equipment and Supply Company of San Antonio, Texas, for an estimated cost of $4,660.00. Voting Aye: All Voting No: None 1983 CITY BUDGET: Ordinance Number 1195 was presel1,ted to the Commission and read in full: AN ORDINANCE LEVYING AND ASSESSING. AN AD VALOREM TAX ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS, FOR THE YEAR 1982; PROVIDING THE BASIS OF ASSESSMENT OF APPRAISED VALUE AND PROVIDING FOR THE COLLECTION THEREOF AT THE RATE OF $0.45 ON THE ONE HUNDRED ($100.00) DOLLAR ASSESSED VALUATION. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVER- SITY PLACE, TEXAS: u [] o n 85 Section 1. That there is hereby levied and assessed against all taxable property, both real and personal, within the corporate limits of the City of West University Place, Texas, and there shall be collected by such city, a tax of $0.45 on the one-hundred ($100.00) dollar assessed tax valuation for the year 1982. , , Section 2. Such tax is hereby levied and assessed in accordance with the terms and provisions of Section 1 of Article XXI of the City of West University Place City Charter and the applicable Statutes of the State of Texas, such levy and assessment is made for the following purposes to finance a certain porti~n of the 1983 budget, to wit: A. For current expenses and operation of the Genera 1 Fund and its va ri ous depa rtments $ '0.41 B. For General Debt Service Fund to pay the principal, intere~t and fiscalagent's fees on $1,100,000 bond issue of the city 0.04 Total Tax Rate $ 0.45 Section 3. That the Tax Assessor and Collector for the City of West University Place, Texas, is hereby directed to assess and collect taxes on all of the property, both real and personal ,-within the corporate limits of the City of West University Place, Texas, on the basis of 100% of appraised valuations as herein provided. PASSED AND APPROVED this day of , 1982 Motion by Commissioner Jackson, seconded by Commissioner Lewis, that Ordinance Number 1195 be approved as read. . Voting Aye: All Voting No: None Ordinance Number 1196 was presented to the Commission and read in full: AN ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS PROVIDING FUNDS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1983 AND ENDING DECEMBER 31,1983 BY APPROVING THE BUDGET FOR SAID PERIOD AND APPROPRIATING THE NECESSARY FUNDS OUT OF THE GENERAL AND OTHER REVENUES OF THE CITY OF WEST UNI- VERSITY PLACE FOR SAID YEAR FOR THE MAINTENANCE AND OPERA- TION OF THE VARIOUS DEPARTMENTS AND FOR VARIOUS ACTIVITIES AND IMPROVEMENTS OF THE CITY. WHEREAS, as required-by the,City Charter; the budget has been prepared and submitted to the City Commission with estimates of expendi- tures and revenues and all city departments and activities for the year beginning January 1, 1983 and ending December 31, 1983. WHEREAS, notice of public hearings upon said budget has been duly and legally published; and ..J.~JJ"" I.. l.Jl .~!..::rrllJll"<'~-~'---U--'-lr'----- - .,--- I"-T'IT" -- ,'_,'u nI--mrrlilij"",r,--r---: l-\"-p---r--T-- -'f ~;~--.-;---~.:..:.;...~~~_i-~ 86 WHEREAS, .citizen participation, input and suggestions regarding the budget were considered by the City Commission. NOW; THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF . ' THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That for the purpose of providing the funds necessary and proposed to be expended in the budget for said city for the fiscal year beginning January 1, 1983, and'ending December 31, 1983, the budget was prepared and submitted to the City Commission for its consideration and approval, and said budget in the total amount of $5,628,020.00"be, and the same is hereby, appropriated for the mainten,,;, ance and operation of the various departments of the government of the city and the various activities and improvements as set forth in said budget. Section 2. That the said budget of the City of West Univer- sity Place, Texas, for the fiscal year beginning January 1, 1983, and, ending December 31, 1983, an exact copy of which is marked "Exhibit A" and made a part hereof for all purposes the same as if it were copied in full herein, is hereby approved and adopted by the City Commission of the City of West University Place, Texas, as the budget for the city for the fiscal year 1983.' Section 3. That this ordinance approving and adopting a budget for the twelve':'month period hereinabove specified is made in all things in accordance with the terms and provisions of the City Charter of the City of West University Place, Texas. . Section 4. That this ordinance shall take effect and be in force immediately from and after its passage and approval as required by law. PASSED AND APPROVED this day of , 1 982 . EXHIBIT "A" CITY OF WEST UNIVERSITY PLACE BUDGET FOR TWELVE-MONTH PERIOD BEGINNING JANUARY 1,1983 ENDING DECEMBER 31 ~ 1983 ITEM I IN COME ANTICIPATED INCOME & FUNDS AVAILABLE FOR APPROPRIATION GENERAL FUND [l D Property Taxes, Penalties & Interest Sales & Franchise Taxes Licenses & Permits Fines & Forfeitures Interest, Investments Rents Solid Waste Management Service Charges $ 1 ,475,000 588,000 80,8oql 198,30q , 250,000 ' 122,70dJ 533,000 Miscellaneous Services Charges Colonial Park Revenue Community Building Revenue Water/Sewer Fund Reimbursement for Administrative Services Authorized Decrease in Fund Balance Total Available Revenue - General Fund WATER/SEWER FUND Interest on Investments Miscellaneous Revenue Water Sales Sewer Fees Cash Flow From Depreciation Authorized Decrease Retained Earnings Total Available Revenue - Water/Sewer Fund '~ GENERAL DEBT SERVICE FUND Property Taxes Interest on Investment. Transfer General Fund n Total Available Revenue - General Debt Service Fund FEDERAL REVENUE SHARING TRUST FUND Grant Revenue CAPITAL PROJECTS FUND Transfers from Federal Revenue Sharing Trust Fund Transfers from General Fund Total Funds Transferred I I tit 'Ill 11'9'JI!IIII II 111 11"111 I '''fe.~lt~allIIIiIIlllI..llJl 87 $ 69,300 185,800 85,000 120,000 $. 227,350 $3,935,250. $ 68,500 46,000 515,000 320,000 102,000 141 ,320 $1,192,820 $ 150,400 17 , 200 38,200 $ .205,800 $ 52,500 $ 52,500 189,150 $ 241 ,650 . [J"".I J[I' _ . ..TilL [[E! :" .' ....II~ I , " 88 ITEM II E X PEN S E OPERATING EXPENSES GENERAL FUND Legislative/Policy Administrative/Executive Municipal Court Finance Personnel/Purchasing Legal Police Fire Inspection/Permit Opera ti ons Street Solid Waste Management General Services Pa rks Recreation Seni or Services Authorized Transfer to Capital Projects Fund Authorized Transfer to Debt Service Fund Total Expenditures - General Fund WATER/SEWER FUND Wa ter Sewer con ecti on Sewer Treatment Depreciation Allowance Reimburse General Fund for Administrative Services Total Expenditure - Water/Sewer Fund Planned Investments in Fixed Assets Total Water/Sewer Fund Expenses & Investments GENERAL DEBT SERVICE FUND Principal & Interest Fiscal Agent's Fees NCR 8220 - Installment Purchase Land Purchase - Payment I . Ill" I~. I I I, I' ~. ........~ " ...... =-- I , ,U>J U $ 129,150 87,980 50,800 270,880 55,820 64,200 848,350 660,300 92,130 68,350 .317;800 463,750 181,930 49,150 328,320 38,990 189,150 38,200 $ 3,935,250 0 $ 425,890 99,700 173,330 102,000 120,000 $ 947,920 $ 244,900 $ 1 ,1 92,820 $ 150,400 200 1 0,200 45,000 u ~. FEDERAL REVENUE SHARING TRUST FUND Authorized Transfers to Capital Projects Fund n '----- ' n 89 Total Expenditure - General Debt Service Fund $ 205,800 $ 52,500 CAPITAL PROJECTS FUND Capital Outlay for General Government Functions $ 241 ,650 Total Expenditure - Capital Projects Fund $ 241 ,650 GOVERNMENTAL REVENUES GOVERNMENTAL INTER-FUND TRANSFERS USE OF GOVERNMENTAL FUND BALANCES ENTERPRISE FUND INCOME AND GRANTS $ 3,928,000 $ ,279,850 227,350 1,192,820 TOTAL REVENUES, TRANSFERS & OTHER SOURCES OF FUNDS GOVERNMENTAL EXPENDITURES GOVERNMENTAL INTER-FUND TRANSFERS ENTERPRISE FUND EXPENSES & INVESTMENTS IN FIXED ASSETS $ 5,628,020 4,155,350 279,850 1 ,192,820 TOTAL EXPENDITURES, TRANSFERS & OTHER USES OF FUNDS $ 5,628,020 Motion by Commissioner Jackson; seconded by Commissioner Polichino, that Ordinance Number 1196 be approved as read. Voting Aye: All Voting No: None LEGAL MATTERS: City Attorney David Allums stated'that he had no legal matters for discussion by the City Commission at this meeting, but that he would like to express his ,appreciation for the many hours spent by members of the Commission and staff in the preparation of an excellent city budget for 1983. COMMENTS OF THE CITY COMMISSION: Commissioner Forristall advised those in attendance that a public hearing would be held on Thursday, August 26th at 7:00 p.m. to con- sider the rate increase request filed by the Houston Lighting ,& Power Company with the Public Utility Commission and requested that those,interested attend. Commissioner Forristall expressed congratulations to the West University Little League on winning fourth place in the state play-offs, noting that some two- hundred parents and friends went to Waco for all or part of the games. Commissioner Forristall also noted that the tropy won by the team would soon be on display. Commissioner Polichino advised that another Towne Hall meeting was being planned for September with Sportscaster Ron Franklin speaking about living in a small town. _...............,~ ",r--' .. " "llrl .. ".l-,,,'rnrr .'......111'. . 'I . , -II' '-rlllllfi I' I I' I' , I 90 "...._...-' <' -<:., '<._"_L..... It was suggested that re-striping of bicycle lanes be included on a workshop meeting of the Commission. Commissioner Lewis stated that the prime interest rate had dropped to 13!% r-l and that the timing planned for the bond election might not be bad. ~ City Attorney David Allums stated that he would like to see the Police Depart- ment concentrate on the school area when school starts. STAFF REPORT: City Manager Dick Rockenbaugh advised that smoke testing and tv camera indicated that the wastewater collection line in the 3900 block of Browning had deteriorated to such a,degree that it should be replaced at a cost of approximately $30,000 or slip lined at a cost of $11,064. Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the repair of the wastewater collection line in the 3900 block of Browning be declared an emergency and Channel Construction Company employed to slip line at an approxi- mate cost of $11,064. Voting Aye: All Voting No: None The Commission was advised that the Water Well #8 project had been started and that the lift station at University and Edloe had been completed. Mr. Rockenbaugh expressed his appreciation to Patt Lilly and Donna Sims for' their help and cooperation while he was out of town. Mr. Rockenbaugh also thanked Shelley Chandler for handling the meeting of the City Commission in the absenae of the City Secretary. BOARD AND COMMITTEE MEETING MINUTES: Minutes of the following Board and Committee meetings were presented to the Commission for their information: a) Long Range.Planning Committee meeting on July 15th b) Zoning and Planning Commission meeting on August 12th c) Electrical Board meeting on August 16th CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on August 9, 1982, were presented to the Commission for consideration. Motion by Commissioner Forristall, seconded by Commissioner Lewis, that minutes bf the regular meeting of the City Commission on August 9, 1982 be corrected to show the name of Mr. Dieter Ufer and approved as corrected. Voting Aye: All Voting No: None ADJOURNMENT:.: With no further business to come before the Commission at :this time, upon motion duly made, seconded and carried, the meeting adjourned at 8:45 p.m. ATTEST: ~~ City Secretary o n u o n 91 SPECIAL CITY COMMISSION MEETING August 26, 1982 7:00 P.M. The City Commission convened in special session on Thursday, August 26,1982, 7:00 p.m., with the following members present, Mayor Pro-Tem Marla Forristall presiding in the absence of Mayor Stanley, Commissioners Jackson and Polichino. Commissioner Lewis and the City Manager were also absent. The City Attorney was present. Mayor Pro-Tem Forristall advised that the purpose of the special meeting was to hold a Public Hearing for discussion of the rate increase request filed by Houston Light- ing and Power Company with the Public Utility Commission. Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the Public Hearing be opened. Voting Aye:, All Voting No: None Mr. David Cole, 4109 Cason, requested that the Commission not consider an ordinance granting an increase to Houston Lighting & Power Company because of the grossly in- efficient operation of the Company and his'belief that residents should not have to pay for the errors of the Company. Ordinance Number 1197 was presented to the Commi'ssion and read in full: AN ORDINANCE. RELATING TO RATES TO BE CHARGED BY HOUSTON LIGHTING & POWER COMPANY FOR ELECTRIC UTILITY SERVICE WITHIN THE CORPORATE LIMITS OF THE CITY OF WEST UNIVER- SITY'PLACE~ TEXAS; CONTAINING FINDINGS AND. PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING' FOR A REPEALER AND FOR SEVERABILITY. WHEREAS, on June 16, 1982, Houston Lighting & Power Company (the "CompanyU) filed with the City of'West University Place a Statement of Intent and Petition for Authority to change rates relating to electric utilitY,service and proper notice thereof was duly given; and WHEREAS, by Resolution Number 82-19 on July 12, 1982, the City , Commission suspen-ded the effectiv~ date of such proposed rate increase; and WHEREAS', the City Corilmiss'ion, having considered the Company's rate increase at a public hearing for which proper notice was duly given, and finds that based upon facts provided by the City of Houston regard- ing the same rate request, the request is excessive; and WHEREAS,' the City Commission having original jurisdiction over the matter finds that a 1 esser increase in rates shoul d be prescribed for the Company. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY. PLACE, TEXAS: Section 1. That the City Commission of the City of West Univer- sity Place hereby finds the requested rates of the Company to be excessive I,lllll., ,j',lilll:";" .. j',. Iltl ~ '..1 '~j mrr" '", ._'....111,.'1 \'-P' rl. "'" " I.. U,II~I, I ,I I' " I ,~"~,,,""~""'..~-". c ' ,. ~ 92 , and, unreasonable based. UpolL facts':provided'by, the City of HouS't:on (;re- garding the same rate request. Section 2. That the City Commission of the City of West Universit~ Place hereby additionally determines the following: 1. Findings That the City of Houston, through its staff and outside con- sultants, have determined and made recommendations that the rates proposed by Houston Lighting & Power Company are excessive and in support thereof have presented: to the various sister cities within the same rate area their findings and recommen- dations as set forth in Exhibit A, which is attached hereto and niadea part hereof for all purposes. That the City Commis- sion of the City of West University Place has reviewed the findings presented in Exhibit A hereto and concurs with said findings. . II. 1. The City' has original jurisdiction over this case pursuant to Secti on 43 of the Pub 1 i c Util ity Regul atory Act, TEX. REV. CIV. STAT ANN. ,art. 1446c (1980).. c 2. The Company has the burden of establishing its revenue deficiency unoeritspresent rates and of establishing the amount of such deficiency that will be collected under its proposed rates pursuant to Section 40(b) of the Publ ic Util ity Regul atory Act. 3. The rates prescribed herein will allow the Company to recover its operating ~xpenses tOgether with a reasonable return on its invested capital, pursuant to provisions of Section 39 of the Public Utility Regulatory Act. o 4. The rates prescribed herein will yield no more than a fair return upon the adju~ted value of the invested capital used and useful by the Comp.any in rendering service to the public as provided by Section 40(a) of the Public Utility Regulatory 'Act. 5. The Tariff for Electric Service set forth in Exhibit A pro- . vides just and reasonabl e and not unreasonably preferential, pre- .judicial~ or discriminatory rates, as provided by Section 38 of the Public Utility'Regulatory Act. Section 3. The City Commission hereby determines, prescribes, : establishes and'autho"rizes increased rates for sale or supply of electric service by the Company withinthe'corporate limits of the City of West University Place. Such increased rates are hereby fixed as set out in Exhibit A, which is attached hereto, incorporated herein by this reference and made a part hereof for all purposes. Such increased rates shall take effect for electric utility service provided from and after October 19, n 1982. The Company shall be authorized to collect such rates until such time as they may be 'changed, modified, amended or withdrawn in accordance with applicable statutes and ordinances. n o n , I ~ 93 Section 4. The City Commission hereby authorizes and directs the City Secretary to serve the Company with a certified copy of this ordinance which is the final determination and order of the City. Section 5. The Company shall, within ten days, following the final passage and approval of this ordinance and thereafter whenever re- quired by appli cabl e statutes and ordinances and' whenever requested by the Director of Finance, file a complete schedule of rates and tariffs with the sa i d Di rector setti ng forth all of the Company's rates and charges for utility service then in effect. Section 6. Ntlt!\ting contained in this ordinance shall be construed now or hereafter as limiting or modifying, in any manner, the right and poWer of the City under the law to regulate the rates and charges of the ,Company. Section 7. All ordinances or parts of ordinances in confl ict herewith are repealed to the extent of the conflict only. Section 8. If any provision, section, subsection, sentence, clause, or phrase of this ordinance, or the application of same to any person or set of circumstances is for any reason h.eld to be unconstitu- tional, void or invalid, the validity of the remaining portions of this ordinance or their application to other persons or sets of circumstances shall not be affected thereby, it being the. intent of the City Commission in adopting this ordinance that no portion hereaf er provision or regu- lation contained herein shall become inoperative ;()r fail by reason of any unconstitutionality, voidness or invalidity of any other portion hereof, and all provisions of this ordinance are declared to be severable for that purpose. Section 9. In the event that Houston Lighting & Power Company appeal's from this order herein setting forth electrical rates for Houston Lighting & Power Company, the City hereby waives written notice of the hearing before the Public Utility Commission on such appeal. Further, the City has no objection to the consolidation of the appeal with the pending environs case over which the Public Utility Commission has original juridiction. Section 10. The City Commission officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City>Commission was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252'""17, Texas Revised Civil Statutes Annotated; and that this meeting has been open to the publ ic as required by law at all .times during which this ordinance and subject matter thereof has been discussed, con- sidered and formally acted upon. The City Commission further ratifies, approves and confirms 'such written notice and the contents and posting thereof. Section 11. This ordinance shall beinfull force and effect immediately from and after its passage and approval. ~__~_~--'_._ 1,--~~~. I- "~.-'-'I"':~II'li'. I.__-'-'_,'-'-.---'-'________._~!_.L.....:._._...:. ,.. ;.Alr!" I, 'Ii:m,,_' iXllJ::TLd" ."".JJ. "_I _. 'JIll. .... ._'..JIIIIWH"I!1'T' r II , I 1"11' 1I1.Ii:llblil1, II 'II i 94 PASSED AND APPROVED this ' day of , 1 982. Motion by Commissioner Jackson, seconded by Commissioner Polichino, that Ordinance Number 1179 be approved as read. Commissioner Jackson advised Mr. Cole that the ordinance was considered in conjunction with action of,.the City of Houston to oppose the rates requested by Houston Lighting & 'Power Company. Mayor Pro-Tem Forristall stated that the City had joined with other cities in the Houston Lighting & Power Company rate area who have original juris- diction over utility rates to'oppose the rate increase. City Attorney David Allums stated that the Houston Lighting & Power Company had requested a rate increase of approximately $360,000,000 and the City of Houston, through its staff of individuals who had previously been employed by the Public Utility Commission, were establishing a rate of $180,000,000. Commissioner Polichino stated that he thought the proposed rate was still too high and that he did not'believe the efforts of the coalition of cities will succeed. Voting Aye: All Voting No: None Motion by Commissioner Polichino, seconded by Commissioner Jackson, that the Public Hearing be closed. Voting Aye: All · - Voting No: None ATTEST: ~~ City Secretary __ .1, '....... __ ....1 [J o u n L.J 0, n '--- 95 REGULAR CITY COMMISSION:MEETING September 13, 1982 The City Commission convened in regular session at the City Hall on Monday, September 13, 1982, 7:30 p.m~, with the following members present: Mayor Stanley, presiding, Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney and City Manager were al so present. ' HEARING OF RESIDENTS: Mrs. Linda Colthart, President, Citizens for College Court, was advised that work was continuing in the city's efforts to get a residence on Lehigh demolished or repaired. Mrs. Colthart suggested that the City Commission consider an ordinance that did not: require an inside inspection by th'e Building Inspector but would permit him to call the owner to show cause why the house should not be torn down; hold a public hearing to include those adjacent property owners af- fected; and if a hardship case try to assist in obtained funds necessary for repairs. Mayor Stanley advised Mrs. Colthart that the City Attorney was attempting to prepare an ordinance that .woul d address the probl ems faced by coll apsing property and that the situation is being studied by members of the City Com- mission. City Manager Dick Rockenbaugh advised Mrs. Colthart that he would determine the cu~rent status of the residence on Lehigh and so advise her. Commissioner Forristall advised Mrs. Colthart that ~ecently the city had joined Harris County in a Community Development Fund program that would enable senior citi~ens who are eligible to obtain funds for home repairs. Mrs. Ann Thompson stated that a residence located on Cason and Sewanee was in deplorable condition with old cars, motorcycles, etc. parked in the yard. Mrs. Thompson also stated that squirrels were running wild in the city, ruin- ing fig trees, pear trees and pecan trees. Mayor Stanley advised Mrs. Thompson that the city was aware of the house to which she referred and that the control of squirrels would be discussed with the Health Officer. Mr. Harry Goetzman, 2617 Werlein,was advised that the franchise charge listed on his utility bill was paid to the city in a lump sum on an annual basis. Mr. Ferd Reiger suggested that the possibility of collecting franchise tax more often than annually be investigated as a possible source or city funds. MUNICIPAL COURT ASSOCIATES: Resolution Number 82...21 was presented to the Commission and read in full: WHEREAS~ the City Commission has been advised that compliance with Senate Bill 104.3, Texas Law1977,Ch. 787, Section 1, Page 1970, effective July 1; 1978, and the~increased number of complaints filed in the Municipal Court, will create a burden and hardship on the personnel serving the Municipal Cou~t of the City of West University Place; and I "' I ". I. I ],~, t. I , , 96 WHEREAS, it is not appropriate to expect the Municipal Court Judge, Associate Judge and Prosecutor to be ready for trial within thirty (30) days for a misdemeanor punishable by fine; and WHEREAS, it is the desire of the City Commission to make such additional appointments to the Munici~al Court to provide compliance with Senate Bill 1043, and to provi de for orderly operation of the Municipal Court. NOW, THEREFORE, BE IT: RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS. Section l~ That Michael Schneider and Thomas B. Taylor are hereby appointed'to serve as Associate Judges of the Municipal Court of the City of West University Place. Section 2. That Fritz Beich and Bill Tinch are hereby appointed to serve as Associate Prosecutors of the Municipal Court of the City of West University:Place. Section 3~ That each of the persons. hereby appointed are vested with all of the powers and duties'as set forth in the Charter of the City of West University Place and the Statutes of the State of Texas pertaining to their official appointment. Section 4. That each of the persons hereby appointed shall receive~as compensation for their duties the amount heretofore approved for such 'position. ' .. Section 5. That the term of each of the persons hereby ap- pointed be for a period of sixty (60) days in accordance with the pro- visions of the City Charter. PASSED AND APPROVED this day of , 1 982. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that Resolution Number 82-21 be. approved as read., . Mayor Stanley administered the;Oath of Office to Mr. Thomas B. Taylor as an Associate Judge of the Municipal Court and to Mr. Fritz Beich as an Associate Prosecutor of the Municipal Court. . BOND ELECTION: Ordinance Number 1198 was presented to the Commission and read in full: AN ORDINANCE CALLING A BOND ELECTION TO AUTHORIZE THE ISSUANCE'OF PERMANENT PUBLIC IMPROVEMENT BONDS IN THE AMOUNT OF $300,000 FOR CONSTRUCTION OF A NEW POLICE STATION, $200,000 FOR STREET IMPROVEMENTS, $1,700,000 TO IMPROVE THE: WATER SYSTEM, $1,100,000 TO IMPROVE THE SEWER SYSTEM AND THE LEVY OF TAXES SUFFICIENT TO PAY 'PRINCIPAL AND INTEREST ON SAID. BONDS 'WHEREAS, the City Commission of the City of West University Place, Texas, has determined, and hereby affirmatively declares, that an election should be held in and for said City on the propositions of u o u ,,97 issuing City bonds payable from taxes for the purposes hereinafter set forth; and n u WHEREAS, the City Commission wishes to proceed with the ordering of such election; therefore BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS THAT: 1. A special election shall be held in the City of West Uni- versity Place, Texas, on the 23rd day of October, 1982, at which election there shall be submitted in accordance with law the following propositions, to wit: n PROPOSITION NO.1 SHALL THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS, BE AUTHORIZED TO ISSUE AND SELL THE BONDS OF SAID CITY IN THE MAXIMUM PRINCIPAL AMOUNT OF $300,000, MATURING SERIALLY OR OTHERWISE OVER A PERIOD NOT TO EXCEED 20 YEARS FROM THEIR DATE OR DATES, AT ANY PRICE OR PRICES AND BEARING INTEREST AT NY RATE OR RATES NOT TO EXCEED THE MAXIMUM NET EFFECTIVE INTEREST RATE NOW OR HEREAFTER AUTHOR- IZED BY LAW, ALL AS SHALL BE DETERMINED WITHIN THE DISCRETION OF SAID CITY COMMISSION AT THE TIME OF ISSUANCE, FOR THE PURPOSE OF CONSTRUCTING PER- MANENT PUBLIC IMPROVEMENTS IN AND FOR SAID CITY, TO WIT: CONSTRUCTION OF A NEW POLICE STATION, AND TO LEVY TAXES UPON ALL TAXABLE PROPERTY WITHIN SAID CITY ANNUALLY SUFFICIENT TO PAY THE INTEREST ON SAID BONDS AS IT ACCRUES AND TO CREATE A SINKING FUND TO PAY THE PRINCIPAL OF SAID BONDS AS IT MATURES? PROPOSITION NO~ 2 SHALL THE CITY COMMISSION OF THE CITY OF WEST UNI- VERSITY PLACE, TEXAS, BE AUTHORIZED TO ISSUE AND SELL THE BONDS OF SAID CITY IN THE MAXIMUM PRINCIPAL AMOUNT OF $200,000, MATURING SERIALLY OR OTHERWISE OVER A PERIOD NOT TO EXCEED 20 YEARS FROM THEIR DATE OR DATES, AT ANY PRICE OR PRICES AND BEARING INTEREST AT ANY RATE OR RATES NOT TO EXCEED THE MAXIMUM NET EFFECTIVE INTEREST RATE NOW OR HERE- AFTER AUTHORIZED BY LAW, ALL AS SHALL BE DETERMINED WITHIN THE DISCRETION OF SAID CITY COMMISSION AT THE TIME OF ISSUANCE, FOR THE PURPOSE OF CONSTRUCT- ING PERMANENT PUBLIC IMPROVEMENTS IN AND FOR SAID CITY, TO WIT: STREET IMPROVEMENTS, AND TO LEVY TAXES UPON ALL tAxABLE PROPERTY.WITHIN SAID CITY ANNUALLY SUFFICIENT TO PAY THE INTEREST ON SAID BONDS AS IT ACCRUES AND TO CREATE A SINKING FUND TO PAY THE PRI'NCIPAL OF SAID BONDS AS IT MATURES? o I I II II I ut 111,1 I I 1111. I .1 I . !n~'I'Jl!lllrl"' ...,. "'nn ~- ('" I Tr, 1'- ....l"n..mr ~ nil::... I.. .J3I1I1i!WI.W" ; I- . I II 98 PROPOSITION NO. 3 SHALL THE CITY COMMISSION OF THE CITY OF WEST UNI- VERSITY PLACE~ TEXAS~ BE AUTHORIZED TO ISSUE AND SELL THE BONDS OF SAID CITY IN THE MAXIMUM PRINCI- PAL AMOUNT OF $1,700,000, MATURING SERIALLY OR OTHER- WISE OVER A PERIOD NOT TO EXCEED 20 YEARS FROM THEIR DATE OR DATES, AT ANY PRICE OR PRICES AND BEARING INTEREST AT ANY RATE OR RATES NOT TO EXCEED THE MAXI- MUM NET EFFECTIVE INTEREST RATE NOW OR HEREAFTER AUTHORIZED BY LAW, ALL AS SHALL SEDETERMINED WITH- IN THE DISCRETION OF SAID CITY COMMISSION AT THE TIME OF ISSUANCE FOR THE PURPOSE OF CONSTRUCTING PERMANENT PUBLIC IMPROVEMENTS IN AND FOR SAID CITY, TO WIT: IMPROVEMENTS AND EXTENSIONS TO THE CITY'S WATERWORKS SYSTEM, AND TO LEVY TAXES UPON ALL TAX- ABLE PROPERTY WITHIN SAID CITY ANNUALLY SUFFICIENT TO PAY THE INTEREST ON SAID BONDS AS IT ACCRUES AND TO CREATE A SINKING FUND TO PAY THE PRINCIPAL OF SAID BONDS AS IT MATURES? PROPOSITION NO.4 SHALL THE CITY COMMISSION OF THE CITY OF WEST UNIVER.,. SITY PLACE, TEXAS, BE AUTHORIZED TO ISSUE AND SELL THE BONDS OF SAID CITY IN THE MAXIMUM PRINCIPAL AMOUNT OF $1,100,.000; MATURING SERIALLY OR OTHERWISE OVER A PERIOD NOT TO EXCEED 20 YEARS FROM THEIR DATE 0 OR DATES, AT ANY PRICE OR PRICES AND BEARING INTEREST I . AT ANY RATE OR RATES .NOT TO EXCEED THE MAXIMUM NET EFFECTIVE INTEREST RATE NOW OR HEREAFTER AUTHORIZED BY LAW', ALL AS SHALL BE DETERMINED WITHIN THE DISCRE- fTION OF SAID CITY COMMISSION AT THE TIME OF ISSUANCE, FOR THE PURPOSE OF CONSTRUCTING PERMANENT PUBLIC IM- PROVEMENTS IN AND FOR SAID CITY, TO WIT: H1PROVEMENTS AND EXTENSIONS TO THE CITY'S SANITARY SEWER SYSTEM, AND TO LEVY TAXES UPON ALL TAXABLE PROPERTY WITHIN SAID CITY ANNUALLY SUFFICIENT TO PAY'THE INTEREST ON SAID BONDS AS IT ACCRUES AND TO CREATE A SINKING FUND TO PAY THE , PRINCIPAL OF SAID BONDS AS IT MATURES? u 2. The hours during-which the polls will be open for voting in said election shall be from seven o'clock a.m. to seven o'clock p.m. 3. Voting shall beat the following respectively designated polling places in each oL,the following numbered Harris County Voting Precincts in the City of West University Place heretofore established and described by natural or artificial boundaries or survey lines by order adopted by the Commissioner's Court of Harris County and duly set out in its minutes. The following named persons are hereby appointed of- ficers tOC~~ii:~~~~;;~;;;C;~;;U::t:h:u:~::n:lection preCincts, respectivelY:~ Ann W. Covert Sa lly McCandl ess Presiding Judge Alternate Presiding Judge 99 n Voting Precinct #133 Colonial Park Recreation Center 4130 Byron ~ Noel' B. Proctor Cheryl Proctor Presiding Judge Alternate Presiding Judge Voting Precinct-#87 West University Elementary School 3756 University Blvd. John B. Hurst Vincent Fromen Presiding Judge Alternate Presiding Judge Voting PreCinct #15 St. Andrew's Presbyterian Church 5308 Buffalo Speedway F. A. Robinson Ramsey Elder Presiding Judge Alternate Presiding Judge The presiding judge for each election precinct shall appoint not less than two election clerks to,serve at the polling place under his/her jurisdiction. n ~I 4. It is hereby determined 'by the City Commission, that voting on the day of said election shall be by the use of electronic voting systems and by punch cards, and that absentee voting shall be by use of paper bal- lots. The official ballot cards, and ballot labels, and absentee bal- lots for the election shall be prepared in accordance with the Texas Elec- tion Code so as to permit the: electors to vote II FOR" or "AGAINST" the afore- said Propositions, which shall be set forth on such ballot cards, ballot labels, and absentee ballots in substantially the form as presented below, in English and in Spanish: . OFFICIAL BALLOT PROPOSITION NO. 1 ( ) FOR ) THE ISSUANCE OF ) $300,000 POLICE STATION (- ) AGAINST ) CONSTRUCTION BONDS PROPOSITION NO. 2 ( ) FOR ), TH.E. ISSUANCE 'OF ) $200~000 STREET IMPROVE- ( ) AGAINST ) MENT BONDS ..- n PROPOSITION NO. 3 ( ) FOR ) THE ISSUANCE OF ) $1,700,000 WATER SYSTEM ( ) AGAINST ) IMPROVEMENT BONDS - ~L...-""""""'" ,M'Ir-T' 'UIn.. ..1""uL [[..1" .-"......11'.."'.'.' I' .. """ '" 1'..lliliUi, I '; I I' II' , ..."j>:...Il<<~t1"'''''':M-""__',,, 100 PROPOSITION NO~ 4 () FOR () AGAINST ) ) ) THE ISSUANCE OF $1,100,000 SANITARY SEWER SYSTEM IMPROVEMENT BONDS l~ The City Commission hereby appoints a Presiding Judge, J.T. Hood, for the Central Count.ing Station, which for purposes of this election shall be located at the West University City Hall, 3800 University, Lee Lockard shall serve as'theManager of the Central Count- ing Station, an1ias the Tabulation Supervisor for the election. The City of West University Place will conduct a test of the automatic tabulating equipment on Tuesday, October 19, 1982, at 7 o'clock p.m. in the Council Chambers at City Hall , open to the public. Absentee voting shall be conducted by a clerk for absentee voting, namely, Lee Lockard, and the place at which the absentee vot- ing shall be conducted shall be the City Hall ,-West University Place, Houst6n, Texas 77005~ which is also the ab~entee voting clerk's mailing address to which ballot applications and ballots voted by mail may be sent; Said,clerk.~hall kee~ said office ~pen for at least eight (8) hours, that is from 8:00 o'clock a.m. to 5:00 o~clock p.m., on each day for absentee voting which is not a Saturday, a Sunday or an official State holiday; provided, however, except as authorized by Article 5.05 Subdivision 3d, Texas Election Code, s'aid clerk shall not permit anyone to vote absentee by personal appearance on any day which is not a regular working day for the c-letk's office, and under no circumstances shall the [] clerk permit anyone to vote absentee by personal appearance at any time when said office,is not open to th~public.. 5. All resident, qua,lified electors of the City shall be entitled to vote on the Propositions. . 6. This ordinance was read once by the City Commission and shall take effect immediately. . , 7. Notice of said election shall be given by posting a notice containing a substantial copy of this ordinance in English and Spanish at the City Hall, West University Place, Texas, and by posting a substantial copy of this ordinance in English and in Spanish at the City Hall, West University Place, Texas, and by posting a substantial copy of this ordinance in English and in Spanish in each of the election precincts, which are each found to be public places in said City, not less than fourteen (14) days prior to the date on which said election is to be held, and same shall 1 i kewi se be publ i shed, on the same day in each of' two (2) successive weeks in English and in Spal1,ish in a newspaper or newspapers published in Harris County, Texas, of general circulation in the City, and designated as an official newspaper of the City in accordance with the City Charter, the first of said publications to be made not later than fourteen (14) days prior to the date set for said election. PASSED AND APPROVED this day of , 1 982. u n 11 II 101 Motion by Commissioner Forristall, seconded by Commissioner Lewis, that Ordinance~Number 1198 be approved as read. Commissioner Forristall advised that the City Commission had worked for months with staff members in coming up with the proposed bond issue for improvements that had been needed for along time and discussed by previous Commissions for many years to update water and sewer lines and provide better police facilities. Mayor Stanley stated that the plan was to ask for permission to sell general obligation bonds in the amount of 3.3 million dollars to finance a majority of a proposed 3.95 million dollar capital improvements plan that'hadbeen outl ined by the City Commi ssion with the hel p and support of city staff and that was originally outlined by the Long Range Planning Committee, in its establishment of priorities with needs for capital improvements in the city. Commissioner Jackson pointed out that'the bond issue would be discussed in more detail at a Towne Hall meeting scheduled for October 19th. Commissioner Polichino stated that the Commission had chosen the most needed projects from a lengthy list provided by citizens' committees. Commissioner Lewis cited statistics to show that financing capital improvements with long-term bonded indebtedness was more desirable than a "pay-as-you-go" plan and would also protect fund balances for unanticipated major expenditures. Mr. Harry Goetzman asked how much of an increase could be expected in taxes and the advisability of each resident paying a certain amount each month. Mr. Rieger asked for a definition of "water works" and was advised that item included any function involved in providing water service to citizens of the city. Mr. Chuck Gillan was advised that the proposed capital improvement project was projected fora five-year period and that the cost of inflation had been considered. Voting Aye: All Voting No: None DEPARTMENT OF ADMINISTRATION/FINANCE CARPETING: In accordance with previous action of the City Commission, bids received for carpeting the Department of Administration/Finance were opened and results announced as follows: Sav-On Carpets Cim- Tex Carpets Enviro':'Tech Southwest Carpet MEK Bagdad Carpet Cob IS Ca rpet Carpet Carnival $ 2,960.82 3,144.60 2,825.00 2,490.75 2,298.90 2,71 2.00 2,439.00 2,445~25 $ 3,460.00 2,525.00 3,384.00 Motion by Commissioner Forristall, seconded by Commissioner Jackson, that bids received for carpeting the Department of Administration/Finance be . ., .. :EI ... .1 ,..II.'" . I ' .. - ... '11"1 . ,- 'InW' 'rr-~'" '...111' I . ." '0110'('. I I' , ' t .,,1.. .-<--1.--,., -102 referred to thePersonnel/Purchasing Division and the Director of Finance for review and recommendation. Voting Aye: All Voting No: None il ~ I ~ WASTEWATER TREATMENT PLANT: The following invoices for services rendered on the constructionofa new'wastewater treatment facility were presented for consideration: ' A) Application #12 submitted by~Basic'Constructors, Inc. ihthe amount of $391,297.40 for work completed. to date. B) Invoice in the amount of $5,685.10 submitted by Bayshore Engineers, Inc. for engineering services rendered on the project during the month of August. . C) Invoice in the amount of $2,185.95 for inspection services on the project. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that all invoices submitted on the wastewater treatment plant project be approved for paymen t . . Voting Aye: All Voting No: None SANITARY SEWER LIFT PLANT AND FORCE MAIN: The followingirivoices for services rendered sanitary sewer lift plants and force main construction were presented for consideration. . [I"IJ A) Application #7 submitted by Civil Works Constructors, Inc. in the amount of $90,894~73 for work 'comp~eted on' the p,roject. B) Invoice in the amount of $1,252.94 submitted by Bayshore Engineers, Inc. for engineering services rendered on the project during the month of August. C) Invoice in the amount of $1,649.05 submitted by D. E. VanBuskirk for inspection services on the project. Motion by Commissioner Jackson, seconded by Commissioner Polichino, that all invoices submitted on the sanitary sewer 1 ift plants and force main projects be approved for payment. Voting Aye: All Voting No: None UTILITY BILLING ENVELOPES: In accordance with previous action of the City Commis- sion, bids received for delivery of 72,000 window envelopes and 72,000 plain envelopes for utility bills were opened and results announced as follows: Bidder Window Plain Total Ma il-We,ll Envelopes 13.00M 1 O. 29 M Tension Envelopes 25. 21 M 21.04 M -l Formcraft 18.24 M .14.50 M :'2,357.28 L Metro-Forms 14. 50 M ' . 14.5.0 M 2,088.00 Gulf Envelopes 9.36 M 7.32 M 1 ,200.96 Atlantic Envelopes 1 5.31 M 1 3 . 09 M 2,044.80 Gallery Printing 22.65 M 20.60 M 3,114.00 n [ n 103 Motion by Commlssioner Jackson, seconded by Commissioner Forristall, that 72,000 window envelopes and 72,000 plain envelopes be purchased from Gulf Envelope Company. Voting Aye: All Voting No: None BICYCLE AUCTION: The Commission was advised that the Police Department had re- covered a number of bicycles that have remained unclaimed for over thirty (30) days and requested to authorize an auction for the disposition of such bicycles. Motion by Commissioner Polichino~ seconded by Commissioner Forristall, that the City Manager be authorized to make arrangements for an auction to be held for the disposition of bicycles recovered by the Police Department. Voting Aye: All Voting No: None HOUSTON LIGHTING & POWER COMPANY DISTRIBUTION LINE EASEMENT: The Commission was advised that the construction of new faCllltles at .the wastewater treatment plant would necessitate the relocation of distribution lines and another easement granted to HL&P for such lines. Motion oyCommissioner Jackson, seconded by Commissioner Forristall, that the City Commission authorize the Mayor to execute the' necessary easement to HL&P for distribution lines. Voting Aye: All' Voting No: None ZONING AND PLANNING COMMISSION: The Commission was presented a preliminary report of the Zoning and Planning Commission concerning proposed rezoning for, townhouses and/or patio homes in the 2600 and 2700 blocks of Wroxton Road where apartment units and duplexes are now located. ,. It was noted that if the final report of the Zoning andPlanr'ling Commission recommends rezoning the area it would be necessary for the City Commission and Zoning and Plan~ ning Commission to hold a joint public hearing on the proposal. PAINTING OF COMMUNITY BUILDING AND POOL FILTER BUILDING: An invoice in the amount of $2,454.00 submltted by Ihomas J. uanlel< for painting at the Community Building'and the pool filter building was presented for consideration. Motion by Commissioner Polichino, seconded by Commissioner Jackson, that an invoice in the amount of $2,454.00 submitted by Thomas J. Darilek be approved for payment.. ' Voting Aye: All Voting No: None Voting Aye: All Voting No: None , '" U"'UI1.:' , IlrI . f" -rru L" Ldtl. . I .1"....llr- Co' 104 . I"" , ". l1l1U11 j ',I " APPRAISAL OFWESTPARK PROPERTY: An invoice: inqthe,amount of $2,500.00 submitted by Real Property Analysts, Inc. for completion of an estimated market rent appraisal of city owned property on Westpark was presented for consideration. Motion by Commissioner Forristall, seconded by Commissioner Polichino, that the City Commission'approve for payment an invoice in the amount of $2,500.00 from Real Property Analysts, Inc. Voting Aye: All Voting No: None CITY HALL AIR CONDITIONING SYSTEM: An invoice in the amount of $37,076.00 sub- mitted by Straus Systems, Inc. for installation of new air conditioning equipment'in the,City Hall was presented for-consideration. Motion by Commissioner Forristall, seconded by Commissioner Lewis, that the City Commission approve payment to Straus Systems, 'Inc. in the amount of $37,076.00. Voting Ay~; All Voting No: None LONDON AIRE ULV CHEMICAL AEROSOL GENERATOR: The Commission was presented an invoice in the amount of $4,660.00 submitted by Public Health Equipment & Supply Com- pany for a new London' Aire ULV Chemical Aerosol Generator Model XK purchased to replace a unit which had been stol~n. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that the City Commission approve payment to Public Health Equipment and Supply Company. in the amount of $4,600.00. Voting Aye: All Voting No: None REPAIR OF RACQUETBALL COURTS AT" COLONIAL PARK: A request was presented,to advertise for bids for repairs at-the racquetball courts located at Colonial Pa rk. ' Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the City Manager be authorized to advertise for bids for repairs to the Colonial Park racquetball cour:ts.' Voting Aye: All Voting No: None , , - LEGAL MATTERS:' City Attorney Davi'd' Allums .advised 'the Commission that he had attended a meeting of those cities involved in the lawsuit the City of Katy had filed against the Gulf Coast Subsidence District and that a recommenda- tion had been made that the suit be dismissed. Motion' by Commissioner Jackson., seconded 'bY: Commi'ssioner Lewis, that the City Attorney be authoriZed 'to take legal action required to dismiss a suit against the Gulf Coast Subsidence District. Voting' Aye: All' Voting No: None Mr. Allums also advised the Commission that an attorney had been appointed to represent Mr. John Robert Gray in his suit against the city and it appeared that the suit would go to trial. ~ .~..",--~"-' u o u N';' ,,," "'f ~~ " , -$::-~~-! ; ~. .c', o n lQ5 Mr. Allums stated that he had reviewed the city's lease Agreement with TXI and would prepare a letter for TXI. COMMENTS OF THE CITY COMMISSION: Commissioner Polichino thanked staff members for painting the bicycle lanes and reminded Mayor Stanley that Wednesday night was a church night and not a good time to schedule meetings for bond election discussion. Commissioner Forristall requested that the Commission commence using a consent agenda and was advised that Finance Director Donna Sims had responded to Mr. Reese's letter regarding his water billing. Mayor Stanley announced that on Wednesday, September 15, 1982, a second meet- ing would be held with members of various volunteer boards and committees to review the proposed capital improvements program. Mayor Stanley requested that the following letter from the West University Little League be included in the minutes of the meeting: On behalf of the West University Little League, I would like to take this opportunity to personally thank you and the City of West University Place for your strong, continuing support. We have made much progress over the past couple of years. If I or my successor, Mr. Roland Dahlin, can be of assistance to the City, please don't hesitate to call on us. James C. Davenport Outgoing President West University Little League Mayor Stanley noted that a letter had been received from the Houston-Galveston Area Council with regard to appl ications for 1982 Small City Community Develop- ment Block Grant funds. STAFF REPORT: City Manager Dick Rockenbaugh reminded members of the Commission of the Annual Meeting of the Texas Municipal League to be held in Fort Worth on October 24-27, noting that members of the Commission planned to attend the the second r.egular meeting of the Commission in October would have to be postponed. PARKS AND RECREATION BOARD MINUTES: Minutes of the regular meeting of the Parks and Recreation Board on August 24, 1982, were presented to the Commission for their information. CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on August 23, 1982, and:a special meeting of the Commission on August 26, 1982, were presented for consideration. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that minutes of the regular meeting of the Commission on August 23, 1982, and a special meeting on August 26, 1982, be approved as submitted. Voting Aye: All Voting No: None _'.ll..JJ'I.;.,I'_ IIJI'... ' .~IIE!!"WI!"". II I' I -'II' , IF.WII"li I i I I' 1" I 106 ADJOURNMENT: With nolfurther' business to come before the Commission at this time, upon motion duly made, seconded and carried, the meeting adjourned at 9:30 p.m. i I' I ATTEST: ~~ Ci ty Secreta ry . : . .....<,.~ -'l- ~,~ .1, . r '" lJ o D ~ l[ .lO.7 REGULAR CITY COMMISSION MEETING September 27, 1982 The City Commission convened in regular session at the City Hall on r'10nday, Septem- ber 27, 1982, 7:30 p.m., with the following members present: Mayor Stanley, presid- ing; Commissioners Forristall, Lewis and Polichino. The City Attorney and City Manager were also present. Commissioner Jackson was absent. HEARING OF RESIDENTS: Mrs. Gertrude Wagner, 6612 Community Drive, advised the Com- mission that she andber neighbors were in need of help. Mrs. Wagner stated that she lived next door to a woman who was insane and screamed all the time. Mrs. Wagner'rloted that she had caned the Police Department many times without getting help and she had reached a point where she did not know what to do. Mayor Stanley advised Mrs. Wagner that the matter would be referred to the ap- propriate staff persons and she would be contacted. Mr. Charles McMurray, 4235 Byron, stated that he had an idea for the creation of a threelfive member board or committee to assist the city in the area of publ ic service (pol ice and fire). Mr;McMurrey ,enumerated a number of areas where he believed such a volunteer board o,f committee, to be appointed by the Commission to report to the Commission, could provide assistance, including the design ofa new police station. CommissionerPolichino stated he thought the idea worth looking into. CONSENT AGENDA: Motion by Commissioner Polichino, seconded by Commissioner Forristall, that all items included on the consent agenda be approved in accordance with staff recommendations. Voting Aye: All Voting No: None SEWER USE IN ACCORDANCE WITH, REQUIREMENTS OF, THL ENVIRONMENTAL PROTECTION AGENCY: Ordinance Number 1199 was presented to the Comtni ss i on .andread in full: WHEREAS, the rules and regulations adopted by the Environmental Protection Agency make proVision for rates and charges to be established for the use of the sanitary sewer system of a city to offset the cost of the'operation and maintenance expenses and replacement of the treatment works provided by an applicant' for. Federal participation in the construc- tion of such treatment works; and WHEREAS, there are no industrial users now. within the City and it is now proper to establish a user charge system for the discharge of normal domestic sewage to the system. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS. 1. Section 1. The following subsections will be the basis for com- putation of a user charge system for the sewer system of the City of West University Place, Texas, to-wit: I I 11 "I I ";i I- ':1'111:11'1,1 ;, . ,..'11",):1. ",TI"I" .,!'",li"TL,," !i.:iii.,:Uillr;-' I ..'--,r..rn;'''l__-''''", I "11 I 1'. JI'II~n 1 J I I" ,. , I I i, '~1 108 A. The user charge system established by the City shall be ade- quate: To pay the maintenance and operating costs of the system. n B. Each user shall pay a monthly minimum plus a proportionate share of the cost of the operation and maintenance of the system. The user charge system shall distribute the cost of operation and maintenance system with respect to opera- tion and maintenance costs. C. The follo~ing symbol~ and definitions shall be used in the formula for calculating the monthly sewer use charge: Cu - Sewer user charge per month Ct - Operation and-maintenance cost per month Vt - Volume of sewage to the plant per month in 1,000 gallons Vu - Gallons of water used, measured in thousand over 3,000 by each user, as measured by the water meter K - Monthly minimum ~ $2.50 per month for first 3,000 gallons D. It is hereby determi ned that the trea tment works is pri ma ril y flow dependent and that. BOD, suspended solids, and other pol- lutant concentrations discharged by all users are approxi- mately equal, therefore, the monthly. charge to all users shall be determined as follows: Cu = K + ~Ct~ Vt 80% (Vu) o II. The City Commission shall review the user charge system annually and revise it periodically to reflect actual treatment works operation and maintenance costs of the system. III. The fact that it is essential that rates and charges be estab-'. lished by this City Commission in order that grant funds may be releaS!ed by the Environmental Protection Agency constitutes and creates this ordi- nance an emergency measure being one for the preservation of.the health of the citizens of the City of West University Place necessitating that this ordinance be adopted as an emergency measure, and it is so ordained, passed and approved. PASSED AND APPROVED this day of . , 1982. Motion by Commissioner Forristall, seconded by Commissioner Polichino that Ordinance Number 1199 be approved as read. Voting Aye:. . All Voting No: None n Ordinance Number 1200 was presented to the Commission and read in full: 109 u REGULATING THE DISCHARGE OF WASTE.INTO THE SANITARY SEWERS OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; REPEALING ORDI- NANCE NUMBER 959; ESTABLISHING A PERMIT SYSTEM; ESTABLISH- ING A SYSTEM OF CHARGES FOR SERVICES RENDERED; REGUnATING UNSEWERED AND MISCELLANEOUS DISCHARGES; AND PROVIDING FOR ENFORCEMENT. WHEREAS, the City of West University Place, Texas, has provided facilities for the collection and treatment of wastewater to promote the health, safety and convenience of its people and for the safeguarding of water resources common..to all; and WHEREAS, provision has been made in .the design, construction and operation of such facilities to accommodate certain types and quantities of industrial wa~tes in addition to normal wastewater; and WHEREAS, it is the obligation of the producers of industrial waste to defray the costs of the wastewater treatment services rendered by the City of West University Pl ace, Texas, in an equitabl e manner and, insofar as it is practicable, in proportion to benefits derived; and WHEREAS, protecti on of the qual i ty of the effl uent and proper operation of the wastewater collection and treatment facilities and quality of effluent may require 'either the exclusion, pretreatment, or controlled discharge at point of origin of certain types or quantities of industrial wastes; and o WHEREAS~ the City of West University Place, Texas, shall require future compliance with any rules and regulations promulgated under Section 307 of the Clean Water Act. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: n ~ - SECTION 1. DEFINITIONS. As used in this ordinance SECTION 2. PROHIBITED DISCHARGES. SECTION 3. CHEMICAL DISCHARG~:S~':. SECTION 4. HAZARDOUS METALS AND TOXIC MATERIALS. SECTION 5. PARTICULATE SIZE SECTION 6. STORM WATER AND OTHER. UNPOLLUTED DRAINAGE. SECTION 7. TEMPERATURE SECTION 8. RADIOACTIVE WASTES. SECTION 9. IMPAIRMENT OF FACILITIES SECTION 10. COMPLAINCE WITH EXISTING AUTHORITY. SECTION 11. APPROVING AUTHORITY REQUIREMENTS. SECTION 12. APPROVING AUTHORITY REVIEW AND APPROVAL. SECTION 13. REQUIREMENTS FOR TRAPS. SECTION 14. REQUIREMENTS FOR BUILDING SEWERS. SECTION 15. SAMPLING AND TESTING. SECTION 16. USER .CHARGE SYSTEM. SECTION 17. SAVINGS CLAUSE SECTION 18. CONDITIONS OR PERMITS. SECTION 19. POWER TO ENTER PROPERTY SECTION 20. AUTHORITY TO DISCONNECT SERVICE. I~' . . I '11'1111 L.............._~ l.....I..l..lLlL...._,.L....... ""'JJ:lIIIr.j' I'" ill.... '....!'llJ.rr:n ...J ; .,'---: , '.111,11'1 , .' . F 110 SECTION 21. NOTICE SECTION 22. CONTINUIN~PROHIBITED DISCHARGES. SECTION 23. FAILURE TO PAY. SECTION 24. PENALTY FOR CRIMINAL MISCHIEF. SECTION 25. SEVERABILITY. SECTION 26. EFFECTIVE DATE. u Motion by Commissioner Polichino, seconded by Commissioner Forristall, that Ordinance Number 1200 be approved as read. Voting Aye: All Voting No: None FINANCt/ADMINISTRATION DEPARTMENT CARPET BIDS: The.Commission was advised that bids received for the installation of carpet in the Finance/Administration Department offices had been reviewed-and it was the recommendation of staff that carpet be purchased from Southwest Carpet Company for their low bid of $2,490.75. Motion by Commissioner Forristall, seconded by Commissioner Polichino, that the recommendation of staff be accepted and carpet purchased from Southwest Carpet Company for their low bid of $2,490.75. Voting Aye: All Voting No: None STREET DIVISION ROOF REPLACEMENT: A staff request for permission to advertise for bids for the'replacement of the coal tar roof in the Street Division was pre- sented. Motion by Commissioner Pol ichino, seconded by Commissioner Forristall, that the D' City Manager'be authorized to advertise for bids for the replacement of the coal tar roof at the Street Division. Voting Aye: All Vbting No: None PAYMENT ON 1976 BOND ISSUE: A request was presented for authorization for the payment to First City National Bank of Houston the sum of $26,283.00 on the city's 1976 bond issue. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that the Director of Finance be authorized to make payment to First City National Bank in the amount of $26,283.00. INSURANCE REQUIREMENTS: A request was presented to advertise for bids for the following insurance requirements: A. Workers' Compensation Insurance B. Automobil e Liabil i ty InsuYlance C. General Liability Insurance D. Excess Liability Insurance Motion by Commissioner Polichino, seconded by Commissioner Forristall, that the City Manager be authorized to adverti se for bids for the city' s insurance requirements. Voting Aye: All Voting No: None u n o ,.----, 111 SLIPLINING: An invoice received from Channel Construction Company in the amount of $10,569.00 for installation of 5131 of sliplining at Weslayan and College with installation of 13 taps was presented for consideration. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that the City Commission approve payment to Channel Construction Company in the amount of $10,569.00. Voting Aye: All Voting No: None WEST UNIVERSITY SOFTBALL ASSOCIATION: An invoice in the amount of $2,068.35 re- ceived from the West University Softball Association for reimbursement was presented for consideration. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that the City Commission approve payment to the West University Softball Associa- tion in the amount of $2,068.35. Voting Aye: All Voting No: None HARRIS COUNTY APPRAISAL DISTRICT: An invoice in the amount of $3,421.00 received from Harris County Appraisal District for fourth quarter dues was presented for consideration. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that the City Commission approve payment to the Harris County Appraisal District in the amount of $3,421.00. Voting Aye: All Voting No: None TRAFFIC ENGINEERING SURVEY: An invoice in the amount of $2,152.50 received from Traffic Engineers, Inc. for work accomplished during the month of August was presented for consideration. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that the City Commission approve payment to Traffic Engineers, Inc. in,the amount of $2,152.50. Voting Aye: All Voting No: None LEGAL MATTERS: City Attorney David Allums advised the Commission that work was progressing by the Charter Commission and that he was still called on from time to time to furnish information. COMMENTS OF THE CITY COMMISSION: Commissioner Forristall reminded members of the Commission that a tour of the new wastewater treatment facility had been scheduled for Saturday, October 2nd at 10:00 a,.m. The City Secretary was requested to send reminders to Commission members on Friday. In response to her question regarding a procedure for handling infectious diseases, Commission Fbrristall was advised that this function would be under the jurisdiction of the City: Health Officer with requests through the office of the City Manager. ~, I lilt II _u~~ I r:G::'1""J. .j, ,.!.lllrT' 1-"'IT.l""~~ ..."'.-lL'''.1 1"11 . . '....l1f1iiT""~ 'I 1'-"'-11"1'---' 112 r'.--nllITlfT-lli---1 1-1 ']I"T"1----- .;j': .>--..~,,~">..~"""'" .,,..,,1- Commissioner Forristall also reminded that thecity's bond election will be on October 23rd. . . . n Commissioner Polichino stated that he had looked at the new climber at Whitt Johnson Park and bel ieved that some type of keepsake be prepared for Susan Hawkins for all of the work that she did on the project. Commissioner . Polichino stated that this was a good example of what can be'done by local citizens when they work together. Mayor Stanley also reminded.tnat the bond election will be held on October 23rd and a Towne Hall meeting held on October 19th. Mayor Stanley reported that he had spoken to some twenty-six members of various boards and com- mittees regarding the need for the bond election~ : STAFF REPORT:' City Manager Dick Rockenbaugh reported that a request had been re- ceived from Civil Works Constructors for a thirty-day extension on the; con- tract in order to finish the sanitary sewer 1 ift station and force'maih project. Motion by Commissioner Forristall, seconded by Commissioner Lewis, that Civil Works Constructors be granted a thirty-day (30) extension on their con~ract. Voting' Aye:' All Voting No: None Mr. Rockenbaugh aa.vised that he had received an invoice from Children's Green- house for the completion of the climber in Whitt Johnson Park too late to be included on the',agenda. Mr. Rockenbaugh requested'authority to make payment to Children's Greenhouse in the amount of $3,500.' ' Motion by,..Commissioner Polichino, seconded by Commissioner Forristall, that the City Commission approve payment to Children1s Greenhouse in the amount of $3,500. Voting Aye: All o Voting No: None ELECTRICAL BOARD MINUTES: Acceptance of the minut~s of the regular meeting of the El ectri caL Boa rd on September 20, 1982; was deferred unti 1 the next regular meeting of the Commission inasmuch as members of the Commission had not received copies of the, minutes. CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on September13,~1982, were presented for'consideration. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that minutes of the regular meeting of the City Commission on September 13, 1982, be corrected to showthathisremarck regarding Wednesday nights not being good for meetings referred to meetings being held to discuss the bond issue and approved as corrected. Voting A~e: All With no further business to come before the Commission at duly made~ secorided and carried, the meeting adjourned at X~ City Secreta ry Voting No: None upon motion n n o f!l l :) 113 REGULAR CITY COMMISSION MEETING October 11, 1982 The City Commission convened in regular session at the City Hall on Monday, October 11,1982,7:30 p.m., with the following members present: Mayor Stanley, presiding; Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney and City Manager were also present. Mayor Stanley opened the meeting noting that it was Columbus Day and without objections from other members of the Commission dedicated the meeting to Commissioner Joe Polichino. HEARING OF RESIDENTS: Mr. Dan Doughty, 3840 Byron, advised the Commission that a residence in the 3800 block of Byron had been in disrepair for over a year and that all attempts of other property owners to have it cleaned had been unsucessful. Mr. Doughty read the following petition signed by residents of the 3800 block of Byron. We, the residents of the 3800 block of Byron, after pursuing other avenues of relief and failing, hereby request the City Commission of West University Place to el iminate the heal th and safety hazard as well as community and nei ghborhood eyesore 1 ocated at 3832 Byron. ,This residence has been in disrepair, partial repair, and filled with junk, discarded building materials and garbage for over a year. We have appealed to the current owner, the owner's future tenant, the building inspector and the Health Department to no avail. We feel that we have been more than patient in this matter. The piles of trash are breeding rats and roaches. Children are playing in and around the debris and it's just a matter of time until an accident occurs or' disease is spread. Your immediate attention is requested and will be gratefully received. Mayor Stanley requested that ~he City Manager immediately request that the Health Inspector inspect the premi.ses and report to the Commission. Mayor Stanley also requested that'fJrther consideration of an ordinance giving the city authority to alleviate such situations be included on the agenda for the'next regular meeting of the Commission. ITEMS TO BE REMOVED FROM THE CONSENT AGENDA: ' Members of the City Commission did not wish to remove any item from the consent agenda. CONSENT AGENDA: Motion by Commissioner Polichino, seconded by Commissioner Forristallthat all items on the consent agenda be approved in accordance with recommendations of the city staff. Voting Aye: All Voting No: None PARKS AND RECREATION BOARD: Mayor Stanley recognized Mrs. Paula Doughty, 3840 Byron, as a member of the Parks and Recreation Board noting the interest Mr. and Mrs. Doughty had in affairs' of the community and their dedicated efforts toa'l city activities. - Mrs. Doughty presented the Commission a photograph'of fireworks at the Fourth of July celebration which had been taken and framed by Mr. Robert H. McLean for presentation to the city, with a request that the photograph be placed in the lobby of the City Hall above the staff directory. ., I 1 1L-...Ll ----el~--1..1.!lIU ILl LUll I ,I 1,li~",J\JIIIC"!' ..- "'lr . rnll ..'....III....,.". , I' ,.",. , '-IIIiIi'illl I'. .' ," , , j~...~-~. ...~.,~.~. "'--"'....u.<-F... 114 Mrs. Doughty also presented a check in the amount of $1,500 representing repayment of a loan by the City Commission for the Fourth of July and Splash Bash activities noting that the sum of $400.00 was to be retained for the purchase of fireworks for another celebration on July 4, 1983. n Mayor Stanley expressed appreci:ation to Mrs. Doughty on behalf of the Commission. POSTPONEMENT OF REGULAR COMMISSION MEETING ON OCTOBER 25~ 1982: A request was presented to the Commission to cancel the regular Commission meeting on October 25, 1982, in order that members of the Commission and staff could attend the annual meeting of the Texas Municipal League in Fort Worth on October 24-27, and that a special meeting be held on October 28, 1982, to canvas the r~sults of the bond election to be held on October 23, 1982. Motion by Commissioner Forristall ,seconded bY Commissioner Jackson, that the' regular meeting of the City Commission on October 25, 1982, be cancelled and a special meeting called for October 28, 1982, for the purpose of canvassing the results of the October 23rd bond election. Voting Aye: All Voting No: None PROHIBITION OF DOGS RUNNING AT LARGE: Ordinance Number 1201 was presented to the Commission and read in full: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS, TO PROHIBIT DOGS TO RUN AT LARGE; TO DELETE REQUIRE- MENTS THAT DOGS BE MUZZlEl}; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: rl "------J Section 1. That Section 5-41 of the Code of Ordinances of the City of West University Place, Texas, is hereby amended to read as follows: "Section 5-41 - Dogs at Large Offense It shall be unlawful for ~ dog to run at large as defined by Section 5-38 within the City of West University Place. Any person who .harbors or owns a dog, which runs at large as defined within the City of West University Place, shall be guilty of a misdemeanor which shall be punishable by a fine not to exceed Two Hundred ($200.00) Dollars. It shal; not be a defense to this Section that tlieowner or harborer of such dog running at large did not .have n knowledge that the dog was running at large, or that the dog running at large, was doing such as a result of the owner1s, harborer1s, or another1s acts or omissions. n ~,l I '--'- rr III --115 No mental culpable state of mind is required by the owner or harborer in order to be guilty of violating this Section." .Section 2. That Section 5-42 of the Code of Ordinances is hereby deleted in its entirety. Section 3. That Section 5-43(a) of the Code of Ordi- nances of the City of West University Place, Texas, is, hereby amended to read as follows: "Section 5-43(a). All dogs within the city are required to be immunized against rabies by means 'of an anti-rabies vaccine approved by the city health officer and adminis- tered by a duly licensed veterinarian." Section 4. All subsequent Sections of Article III of the Code of Ordinances of the City of West University Place shall bear numbers in sequential order. PASSED AND APPROVED this , 1 982. day 'of Motion by Commissioner Forristall, seconded by Commissioner Jackson, that Ordinance Number 1201 be approved as read. Motion amended by Commissioner Jackson, seconded by Commissioner Lewis, to delete the provision requiring approval by the city health officer of an anti-rabies vaccine. Voting on amendment to motion. Voting Aye: All Voting No: None Voting on approval of Ordinance Number 1201 as amended. Voting Aye: All- Voting No: None RAQUETBALL COURT REPAIRS: The Commission was advised that only two bids had been received for repairs to raquetball court #3 and that non-delivery of mail because of Columbus Day could be partially responsible. The Commission was further advised that the Commission could take action to delay opening the bids pending determination of receipt of additional bids. Motion by Commissioner Forristall, seconded by Commissioner Lewis, that the City Commi ssi on postpone openi ng bids for raquetba 11 court repa i rs unti 1 the next regular meeting of the Commission. . Voting Aye: All Voting No: None WASTEWATER TREATMENT PLANT CONSTRUCTION: The following 'invoices for services rendered on the construction of new wastewater treatment plant facilities were presented for consideration forpayment~ (a) Estimate No. 13 submitted by: Basi c Constructors, Inc'; in the amount of $92,788.40. 116 . . '..1.III~""'" . '-'II' ". 1_III'illl'l "I I. I" I' , , >, j.~ _. 1_ . <. ,. _..<..(,.\' ,_~~ (b) (c) (d) Invoice in the amount of $1~349.70 submitted by Bayshore Engineers, Inc. for"engineering servic~s. Invoice in the amount of $2,573.55 submitted by D. Van Buskirk for inspection services. Invoice in the amount of $2,291.24 submitted by Bayshore Engineers, Inc. for preparation of plans and specifications for a new entrance at the facil i ty. Invoice in the amount of $375.00 submitted by Bayshore Engineers, Inc. for assistance in the preparation of the Sewer' Use Ordinance. (e) Motion by Commissioner Polichino, seconded by Commissioner Forristall, that all invoices for services rendered on the construction of new wastewater treatment plant facilities be approved for payment. Voting Aye: All Voting No: None DEMOLITION OF OLD WASTEWATER TREATMFNT PI"ANT., A request was presented to advertise for bids for the demolition of the old wastewater treatment plant. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that the City Manager be authorized to advertise for bids for the demolition of the old wastewater treatment plant. Voting Aye: All Voting No: None LIFT STATION AND FORCE MAIN PROJECT: The following invoices were presented for services rendered on the lift station and force main project: (a) (b) (c) Estimate No. 8 submitted by Civil Works Constructors in the amount of $56,642.80. Invoice in the amount of $1,034.40 submitted by Bayshore Engineers, Inc. for engineering services. Invoice in the amount of $1,102.95 submitted by D. Van Buskirk for inspection services. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that all invoices submitted for services rendered on the lift station and force main project be approved for payment. Voting Aye: All 'Voting No: None SEWER SYSTEM EVALUATION SURVEY: An invoice in the amount of $8,038.60 submitted by Gutierrez, Smouse, Wilmut & Associates for completion of Phase I of the sewer system surv~y was presented for consideration. Motion by Commissioner Polichino, seconded by Commissioner'Forristall, that the City Commission approve payment to Gutierrez, Smouse, Wilmut & Associates in the amount of $8,038.60. - Voting Aye: All Voting No: None u o GARBAGE AND TRASH DISPOSAL PLASTIC RAGS' ' An invoice in the amount of $14,883.52 U submitted by Bemis Company, Inc. for delivery of plastic garbage and trash disposal was pres~nted for consideration. n o [ 117 Motion by Commissioner Polichino, seconded by Commissioner Forristall, that the City Commission approve payment to the Bemis Company, Inc. in the amount of $14,883.52. Voting Aye: All Voting No: None TRAFFIC ENGINEERING SURVEY: The Commission was presented an invoice in the amount of $2,869.00 for work completed to date by Traffic Engineers, Inc. on the preparation of a traffic engineering study. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that the City Commission approve payment to Traffic Engineers~ Inc. in the amount of $2,869.00. Voting Aye: All Voting No: None WATER WELL #8: The Commission was presented Estimate No.1 submitted by Alsay- Texas Corporation in the amount of $67,068.00 for work completed to date on water well no. 8. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that the City Commission approve payment to Alsay-Texas Corporation in the amount of $67,068.00. Voting Aye: All Voting No: None LEGAL FEES: An invoice in the amount of $3,250.00 submitted by City Attorney David Allums for legal services rendered during the months of July, August and September was presented for consideration. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that the City Commission approve payment to City Attorney David Allums in the amount of $3,250.00. Voting Aye: All Voting No: None LEGAL MATTERS: City Attorney David Allums advised the Commission that he had no matters to bring to their attention at this time. COMMENTS OF THE CITY COMMISSION: Commissioner Polichino was advised that it was unknown why one of the Street Department's dump trucks would drive very slowly along the streets. ' Commissioner Jackson reminded that the Towne Hall meeting would be held on October 19th with Ron Franklin as the guest speaker. Commissioner Lewis reminded that Christopher Columbus was sailing for the Queen of Spain at the time of his discovery of America and they thought the world to be flat. Commissioner Forristall stated that it had come to her attention that con- struction behind the West University Elementary School had been completed and that there was no concrete or sidewalk between the construction and Edloe Street. , . ,I LI .1.11,11.1 III I j .1 Mllrl-' I' li'l ' . . . ....lIalf]"'I'l~...... 'I" ( , '11' 1 , ".'il,I.': I'.. t.,."" 118 Commissioner Forristall advised that she had received a request from "members of the Two-Wheel Transit Authority for permission to route their annual Halloween Bicycle Ramble through West University, using Sunset from Kirby to Buffalo and Buffalo north to Bissonnet. Members of the City Commission had no objections to the request. BOARD AND COMMITTEE MFFTTNG MTNIITFC::;. ~1inutes of the regular meeting of the Electrical Board on September 20, 1982 and the regular meeting of the Parks and Recreation Board on September 20, 1982, were presented to the Commis- sion for their information. . Commissioner Polichino requested that a representative of the Park-s and Recreation Board be requested to meet with the City Commission in a workshop session to discuss progress at Colonial Park and future plans for the swimming pool. The Commission was advised that plans are bein9made for the erection of the swimming pool cover on November 1st. CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on September 27, 1982, were presented to the Commission for consideration. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that minutes of the regular meeting of the City Commission on September 27, 1982, be approved as submitted. Voting Aye: All Voting No: None ~,.,,,, ...~~~--- ,"" ~ > ~ n ADJOURNMENT: With no further business to come before the Commission at this 0 time upon motion duly made, seconded and carried, the meeting adjourned at 8:15 p.m. ATTEST: ~~~ Ci ty Secretary o 119 SPECIAL CITY COMMISSION MEETING October 28, 1982 ~I ,. The City Commission convened in special session at the City Hall on Thursday, I: October 28,1982,7:30 p.m., with the following members present: Mayor Stanley, I, presiding; Commissioners Forristall, Jackson, Lewis and Polichino. The City Manager was also present. The City Attorney was out of the city. Mayor Stanley announced that this meeting was being held to canvass the re- sults of the October 23, 1982, ,public improvement bond issue and was also being held in lieu of the regular meeting of the City Commission on October 25, 1982, which was cancelled because of the annual meeting of the Texas Municipal League. Mayor Stanley advised that City Secretary Lee Lockard had been selected "Secre- tary of the Year" by the Association of City Clerks and Secretaries of Texas at its annual meeting held in Fort Worth on October 25, 1982. Resolution Number 82-22 was presented to the Commission and read in full: WHEREAS, city officials have determined that it is in the best interest of the citizens of this city to continue its membership in the HOUSTON-GALVESTON AREA COUNCIL; and WHEREAS, the By-Laws of the Houston-Galveston Area Council re- quires the appointment of a duly elected representative of each of the governmental units for the year 1983. . . o NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That Commissioner Marla Forristall be, and she is hereby designated.as its representative to the General Assembly of the Houston-Galveston Area Council for the year 1982. Section 2. That the official Alternate authorized to serve as the voti~g delegate should the hereinbefore named delegate become ineligible, absent, or should. she resign, is Commissioner Jerry Jackson. Section 3. That the Executive Director of the Houston-Galveston Area Council be notified of the designation of the hereinabove named dele- gate and alternate. PASSED AND APPROVED this day of , 1982. Moti on by Commi ss i oner Pol' i chino'~ seconded by Commi ss i oner Jackson, that Commi s- sioner Marla Forristall be designated as the city's representative to the General Assembly of the Houston-Galveston Area Council for the year 1983. Voting Aye: All Voting No: None n Motion by Commissioner Polichino, seconded 'by Commissioner Lewis, that Commis- sionerJerry Jackson be designated as the city's alternate representative to the Houston Galveston Area Council for the year 1983. Voting Aye: All Voting No: None " I '~I ,HI. .......L!.I.-..LJ__..L.. ,1JI:i"' . 1- ....IIC ~ ..r JiL JI:::r: .. 12:0 . L..IIII"'-"'''''' cl I" "". , ,-. ~ IILlI I I .', 1\ , , Motion by Commissioner Polichino~ seconded by Commissioner Jackson, that Resolution Number 82-22 be approved as completed by the addition of the names of the city's designated representative and alternate to the Houston- Galveston Area Council. Voting Aye: All Voti ng No: None Members of the Commission were presented computer print-outs showing total votes cast and individual proposition total votes for each precinct 'for com- parison with the tally list prepared by thePresidin9 Judge of the Central Counting Station. Ordinance Number 1202 was presented to the Commission and read in full: WHEREAS, in accordance with the laws of the State of Texas, the Charter of the City of West University Place, Texas, and Ordinance Number 1198 ~dopted pursuant thereto, an election was held within and for said City on October 23, 1982, at which four (4) propositions relating to the issuance of public improvement bonds of the City and the levy of taxes to pay saidbonds'wer~ submitted in accordanc~with law, said propositions being: ' PROPOSTTTON NO T SHALL THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS, BE AUTHORIZED TO ISSUE AND SELL THE BONDS OF SAID CITY IN THE MAXIMUM PRINCIPAL AMOUNT OF $300,000, MATURING SERIALLY OR OTHERWISE OVER A PERIOD NOT TO EXCEED 20 YEARS FROM THEIR DATE OR DATES~ AT ANY PRICE OR PRICES AND BEARING INTEREST AT ANY RATE OR RATES NOT TO EXCEED THE ,MAXIMUM NET EFFECTIVE INTEREST.RATE NOW OR HEREAFTER AUTHORIZED BY' LAW, ,ALL AS SHALL BE DETERMINED WITHIN THE DISCRETION OF SAID CITY COMMISSION AT THE TIME OF ISSUANCE, FOR THE PURPOSE OF OONSfRUCTING PERMANENT PUBLIC IMPROVEMENTS IN AND fOR SAID CITY, TO WIT: CONSTRUCTION OF A NEW POLICE'STATION; AND TO LEVY TAXES UPON ALL TAXABLE PROPERTY WITHIN SAID CITY ANNUALLY SUFFICIENT TO PAY THE INTEREST ON SAID BONDS AS IT ACCRUES AND' TO CREATE A SINKING FUND TO PAY THE PRINCIPAL OF SAID 'BONDSAS IT MATURES? PROPOSITION NO.2 SHALL THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE; TEXAS~ BE AUTHORIZED TO ISSUE AND SELL THE BONDS OF SAID CITY IN THE MAXIMUM PRINCIPAL AMOUNT OF $200,000, MATURING SERIALLY OR OTHER~HSE OVER A PERIOD NOT TO EXCEED 20 YEARS FROM THEIR DATE OR DATES, AT ANY PRICE OR PRICES AND BEARING INTEREST AT ANY RATE OR RATES NOT TO EXCEED THE MAXIMUM NET EFFECTIVE INTEREST RATE NOW OR HEREAFTER AUTHORIZED BY LAW, ALL. AS SHALL BE DETERMINED WITHIN THE DISCRETION OF SAID CITY COMMISSION AT THE TIME OF ISSUANCE, FOR THE PURPOSE OF CONSTRUCTING PERMANENT PUBLIC IMPROVE- MENTS IN AND FOR SAID CITY, TO WIT: STREET IMPROVEMENTS, AND TO LEVY TAXES UPON ALL TAXABLE PROPERTY WITHIN SAID u o c .121 n ,-----,' CITY ANNUALLY SUFFICIENT TO PAY THE INTEREST ON SAID BONDS AS IT ACCRUES AND TO CREATE A SINKING FUND TO PAY THE PRINCIPAL OF SAID BONDS AS IT MATURES? PROPOSITION NO.3 SHALL THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS, BE AUTHORIZED TO ISSUE AND SELL THE BONDS OF SAID CITY IN THE ~1AXIMUM PRINCIPAL AMOUNT OF $1,700,000', 'MATURING SERIALLY OR OTHERWISE OVER A PERIOD NOT TO EXCEED 20 YEARS FROM THEIR DATE OR DATES, . AT ANY PRICE OR PRICES AND BEARING INTEREST AT ANY RATE OR RATES NOT TO EXCEED .THE MAXIMUM NET EFFECTIVE INTEREST RATE NOW OR HEREAFTER AUTHORIZED BY 'LAW, ALL AS SHALL BE DETERMINED WITHIN THE DISCRETION OF SAID CITY COMMISSION AT THE TIME OF ISSUANCE~FOR THE PURPOSE OF CONSTRUCTING PERMANENT PUBLIC IMPROVEMENTS IN AND FOR SAID CITY, TO WIT: IMPROVEMENTS AND EXTENSIONS TO THE CITY'S WATERWORKS SYSTEM, AND TO LEVY TAXES UPON ALL TAXABLE PROPERTY WITHIN SAID CITY ANNUALLY SUFFICIENT 'TO PAY THE INTEREST ON SAID BdNDS AS IT ACCRUES AND TO CREATE A SINKING FUND TO PAY THE PRINCIPAL OF SAID BONDS AS IT MATURES? PROPOSITION NO.4 SHALL THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS, BE AUTHORIZED TO ISSUE AND SELL THE BONDS OF SAID CITY IN THE MAXIMUM PRINCIPAL AMOUNT OF $l~l,OO,OOO MATURING SERIALLY OR "OTHERWISE OVER A PERIOD NOT TO EXCEED 20 YEARS FROM THEIR DATE OR DATES, AT ANY PRICE OR PRICES AND BEARING INTEREST AT ANY RATE OR RATES NOT TO EXCEED THE MAXIMUM NET EFFECTIVE INTEREST RATE NOW OR HEREAFTER AUTHORIZED BY LAW, ALL AS SHALL BE D~TERMINED WITHIN THE DISCRETION OF SAIQ CITY COMMISSION AT THE TIME OF ISSUANCE, FOR THE PURPOSE OF CONSTRUCTING PERMANENT PUBLIC IMPROVEMENTS IN AND FOR SAID CITY, TO WIT: IMPROVEMENTS . AND EXTENSIONS TO THE CITY.S SANITARY SEWER SYSTEM, AND TO LEVY TAXES UPON ALL TAXABLE PROPERTY WITHIN SAID CITY ANNUALLY SUFFICIENT TO PAY THE INTEREST ON SAID BONDS AS IT ACCRUES AND TO CREATE A SINKING FUND TO PAY THE PRINCIPAL OF SAID BONDS AS IT MATURES? n LI WHEREAS, in accordance with the terms and provisions of the Texas Election Code, the judges of said election have recorded, signed and delivered the returns of said election, together with the poll lists and tally list, to the Mayor and City Commission, and have filed same with the City Secretary; and II WHEREAS, the Mayor and City Commissioners, duly assembled on this date, have opened and examined said election returns, and, in accordance with the City Charter and the laws of the State of Texas, wish to pass an ordi- nance canvassing said returns and declaring the results of said election; '-..- THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY THAT: ' . ."", " "..'1"'''';'' ." 122 Section 1. The City Commission hereby officially finds, deter- mines and declares that: (a) At a regular meeting of the City Commission held September 13, 1982, atJwh'ilch.all members of the City Commission were present and voting, the City Commission unanimously passed an ordinance calling the aforesaid bond election, appointing all requisite election officials and designating polling places (designed by the City Commission and referred to herein as"Ordinance Number 1198"); (b) Notice of the September 13 meeting was posted on a bulletin board in the City Hall convenient and readily accessible to the general public at all times for at least 72 hours preceding the scheduled time of such meeting and such meeting was open to the public at all times during which Ordinance Number 1198 and the subject matter thereof was discussed, considered and acted upon, all in compliance with the Open Meetings Law, Article 6252-17, Vernon's Texas Civil Statutes, as amended; (c) Notice of the aforesaid bond election was given by posting a notice containing a substantial copy of Ordinance Number 1198 in English and in Spanish at the City Hall and in each of the four election precincts, which were each found to be public places in the City not less than four- teen (14) days prior to the date on which the election was held, and same was 1 i kewi se pub 1 i shed on Monday, October 4, 1982, and Monday, October 11, 1982, in English and in Spanish in a newspaper published in Harris County, Texas, of general circulation in the City, and designated as an official newspaper of the City in accordance with the City Charter, to wit, ~ HnlJc::tnn pnc::t: (d) The ballots for the bond election were provided in English and in Spanish in accordance with law; (e) Absentee voting and voting on the date of the election were carried out in accordance with the Texas election laws and the pro- visio~s of Ordtri~nce\~ufubeh'11g8~ and-' (f) All appointed election officials were duly qualified to serve and all carried out their duties in accordance with law. Section 2. ' The City Commission, pursuant to an official canvass of the returns of said election, hereby declares the results of the voting on each of the four (4) propositions, which are set forth in full in the preamble to this Ordinance, to be as follows: u o PROPOSITION NO_ T Far..... Ag;linc::t Precinct 15 279 45 Precinct 87 286' 44 Precinct 133 159 51 . Precinct -183 263 67 U Absentee ~ 2_ TOTAL 1 0l..6.... 209.... PROPOSITION NO. 2 For Precinct 15 289 Precinct 87 290 Precinct 133 162 Precinct 183 280 Absentee 27 TOTAL 1048 PROPOSITION NO. 3 For Precinct 15 293 Precinct 87 293 Precinct 133 172 Precinct 183 280 Absentee --1l. TOTAL 1065 PROPOSITION NO. 4, [] For Precinct 15 293 Precinct 87 296 Precinct 133 171 Precinct 183 285 Absentee 27 TOTAL 1072 123 Aaainst 33 40 47 53 -1. 175 , , Aqainst 30 35 38 53 . .--1. 158 Against 29 35 36 50 2 152 Section 3. The City.Commission hereby finds and declares that more than a majority of the duly qualified voters voting at said election have voted in favor of each of the four (4) propositions submitted; that, therefore, authorized to issue $300,000 in bonds for construction of a new police station as provided in Proposition No.1; $200,000 in bonds for street improvements as provided in Proposition No.2; $1,700,000 in bonds for improvements and extensions to the city I s waterworks system as provided in Proposition No.3; and $1,100,000 in bonds for improvements and exten- sions to the city'ssanitary sewer system as provided in Proposition No.4; and to levy taxes annually to pay principal and interest on said bonds. Section 4. , The City Commission further officially, finds, deter- mines and declares that this Ordinance was read once, carefully considered, and adopted at a meeting of the City Commission beginning at 7:30 o.clock p.m. on October 28, 1982; that sufficient written notice of the date, hour place and subject of this meeting was posted on a bulletin board in the City Hall readily accessibl e and convenient to the publ ic for the time required n '~ i..J _.iI..c_.!!l iJ J~iLlLn 'i __~l.lJ1.llI[T I. :-:nLi."17:1 .'"j"..' ,rrr:; J',nrUTi",", __, J:..ILll~ .1 .Jl . _ ' '....JIl!P ,-", . i 1'1"1111 , 1'1 Ibll~1I I i I I 1'1 r , I 124 by law preceding this meeting, as required by the Open Meeting Law, Article 6252-17, Vernon's Texas Civil Statutes, as amended, and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter hereof has been discussed, considered and acted upon. The City Commission further ratifies, approves and confirms such written notice and the contents and posting thereof:. PASSED AND APPROVED this 28th day of October, 1982. Motion by Commissioner Lewis, seconded by Commissioner Polichino, that Ordinance Number 1202 be approved as read. Voting Aye: All Voting No: None The Commission was presented the following report from the City Secretary show- ing an accounting of ballots used in the Special City Election held on October 23, 1982: Article 6.09 of the Election bode requires that a record be made of ballots delivered to precinct,polllng places and for absentee voting. The following is an accounting of such ballots: ABSENTEE VOTING: 100 paper ballots printed and delivered 31 votes cast 2 ballots mailed but not returned 67 ballots remaining 500 ballots delivered 325 ballots cast 4 ballots spoiled 171 ballots remaining 500 ballots delivered 331 ballots cast 2 ballots spoiled 167 ballots remaining 500 ballots delivered 336 ballots cast o ballots spoiled 286 ballots remaining PRECINCT 15: PRECINCT 87: PRECINCT 133: PRECINCT 183: 500 ballots delivered 336 ballots cast 5 ballots spoiled 159 ballots remaining Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the City Commission accept the City Secretary's record of the election ballots. Voting Aye: All Voting No: None Following a report by Mayor Stanley that Mr.Al Robinson, Precinct Judge for Precinct 15 had returned his check for payment for conducting the election, . "<=o<_~""~ . ".~ IJ....- n o n n LJ o n I' 125 stating that he and his clerks con~idered running the election their civic duty and did not want to receive payment, the Commission instructed that a commenda- tion be prepared for Mr. Robinson and the clerks who assisted with the election. Commissioner Jackson reminded those ln attendance that the West University Republican Women's Club was-sponsoring a "Meet Your Candidatesi' night at the Community Building tonight. Commissioner Forristall reported that the West University Elementary School carnival would be held on Saturday and all members of the City Commission were to participate in a "sponge toss". Commissioner Forristall also reported on her attendance at the Texas Municipal League Conference held in Fort Worth. Commissioner Polichino expressed appreciation to Mayor Stanley for all of his work in getting the bond ,~lection approved. It was the Commission decision to hold a workshop session on Monday, November 1,1982 at 6:30 p.m. to consider pending items. With no further business to come before the Commission the meeting adjourned at 8:30 p.m. ATTEST: ~~L- Ci t Secreta y. ' --'- , Ir t"lt'j'U., , "r;-r-;--'I. ,. .., ,.."r.-,' . . "IC ~ '..I'::J,~ "u::::r. . L-' '11 '-;.11'1" , ." , ~ 126 HEARING OF RESIDENTS: There were no citizens in attendance at the meeting de- siring to bring any matters to the attention of the City Commission. CITIZEN RESPONSE TO AGENDA ITEMS: Mayor Stanley noted that two residents had signed in to bring any matters to the attention of the City Commission. ITEMS TO BE REMOVED FROM THE CONSENT AGENDA: Members of the City Commission did not wish to remove any items from the consent agenda. CONSENT AGENDA: Commissioner Forristall noted that ttems included on the consent agenda to be advertised for bids were included in the 1983 budget and would not be purchased prior to January 1, 1983. City Manager Rockenbaugh requested that approval of the employment of a auditing firm for preparation of the interim audit and annual audit include authorization for him to enter into an Employment Agreement with Alexander Grant & Company. Motion by Commissioner Forristall, seconded by Commissioner Polichino, that all items included on the consent agenda be approved in accordance with staff recommendations. Voting Aye: All Voting No: None o TEXAS MUNICIPAL RETIREMENT SYSTEM: Ordinance Number 1203 was presented to the Commission and read in full: AN ORDINANCE AUTHORIZING AND ALLOWING, UNDER THE ACT GOVERNING THE TEXAS MUNICIPAL RETIREMENT SYSTEM, IIUP_ DATED SERVICE CREDITSII IN SAID SYSTEM FOR SERVICE PERFORMED BY QUALIFYING MEMBERS OF SUCH SYSTEM IN THE EMPLOYMENT OF THE CITY OF WEST UNIVERSITY PLACE; AND ESTABLISHING AN EFFECTIVE DATE FOR SUCH ACTIONS. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. Authorization of Updated Service Credits. (a) On the terms and conditions set out in Section 63.401 through 63.403 of Title 110B, Revised Civil Statutes of Texas, 1925, as amended, each member of the Texas Muni- cipal Retirement System who has current service credit or prior service credit in said System in force and effect on the 1st day of January, 1983, by reason of U service in the employment of the City of West Univer- i sity Place, and on such date has at least 36 months of credited service with said system, shall be and is ~, n o n '--...--/ 127 hereby allowed IIUpdated Service Credit (as that term is defined in subsection (d) of Section 63.402 of said title) in an amount that is 100% of the IIbase Updated Service Creditll of the member (calculated as provided in subsection (c) of Section 63.403 of said title). The Updated Service Credit hereby allowed shall replace any Updated Service Credit, prior service credit, special prior service credit, antecedent service credit pre- . viously authorized for part of the same service. In accordance with the provisions of subsection (d) of Section 63.401 of said title, the deposits required to be made to the Texas Municipal Retirement System by employees of the several participating departments on account of current service shall be calculated from and after the date aforesaid on the full amount of such person's earnings as an employee of the City. Section 2. Effective Date. Subject to approval by the Board of Trustees of the Texas Municipal Retirement System, the updated service credits granted hereby shall be and become effective on the 1st day of Janua ry, 1983. (b) PASSED AND APPROVED this day of 1982. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that Ordi- riance Numb~r 120~;be approved as read. ' Voting Aye: All Voting No: None , AMENDMENTS TO ORDINANCE NUMBER 111: Ordinance Number 1204 was presented to the Commi ssion and the caption read as foll ows: AN ORDINANCE FINDING AND DETERMINING THAT EACH AND ALL THE PROCEEDINGS HAVE BEEN HAD AND ALL THINGS DONE PREREQUISITE TO THE HOLDING OF A PUBLIC HEARING TO CONSIDER THE AMENDING OF ZONING ORDINANCE NO. "1 OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS, SO AS 'TO PROVIDE cEinAINCHANGES IN TERMS AND DEFINITIONS USED THEREIN; FINDING THAT A PUBLIC HEARING FOR THE PURPOSE OF CONSIDERING AN AMENDMENT TO ORDINANCE NO. 111 HAS BEEN DULY AND LEGALLY HELD; APPROVING AND ADOPTING THE REPORTED RECOMMENDATION OF THE ZONING AND PLANNING COMMISSION THAT ORDINANCE NO. 111 BE AMENDED TO PROVIDE CERTAIN CHANGES IN TERMS AND DEFINITIONS USED THEREIN ; FINDING THAT ORDINANCE NO. 111 .OF THE CITY OF WEST UNIVERSITY PLACE SHOULD BE AMENDED SO AS TO PROVIDE SUCH CHANGES; AND PROVIDING AN EFFECTIVE DATE. Motion by Commissioner Polichino, seconded by Commissioner Forristall that Ordi- nance Number 1204 be tabl ed until the next regul ar meeting of the City Commi s- sion on November 22, 1982, for further consideration. Voting Aye: All Voting No: None " I I II 1,.1111 ! I I ~ 11 I ~ III I ...0.. lr .', l"lillf,," . I ,,,,...JI1lIIlMIIUF."1 . I \ IIli: , n '~ .1 .Jl"... l...J11 I" "II , 1".ihllJ..lll. I I. I!" , , I 12:8 STANDARD BUILDING CODE: Ordinance Number 1205 was presented to the Commission and the caption read as follows: o AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS, BY AMENDING SECTION 6-20; PROVIDING FOR CERTAIN AMENDMENTS TO THE STANDARD BUILDING CODE; AND PROVIDING AN EFFECTIVE DATE. Motion by Commissioner Polichino, seconded by Commissioner Lewis, that Ordinance Number 1205 be tabled until the next regular meeting of the City Commission on November 22, 1982, for further consideration. Voting Aye: All Voting No: None ASSOCIATION OF CITY CLERKS & SECRETARIES OF TEXAS: Resolution Number 82-23 was presented to the Commission and read in full: WHEREAS, LEE LOCKARD, the City Secretary of the City of West University Place,. Texas has and continues to serve the City in such capacity; and WHEREAS, the Citizens, the City Staff and elected officials have often recognized LEE LOCKARD'S contribution to the reputation of this City and efficiency of the City's operation; and ...-!..;;~.::.-..,,- . ,... -'I LJ WHEREAS, LEE LOCKARD has also been an exemplary emissary for and representative of the City of West University Place in state and national organizations of City Clerks and City Secretaries 0 achieving many singular honors for her efforts; and WHEREAS, the Association of City Clerks and Secretaries of Texas on October 25, 1982, at the Texas Municipal League fall meeting, awarded its highest honor to LEE LOCKARD City Secretary of the Year - 1982 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS. Section 1. That LEE LOCKARD, be, and is hereby congratulated and applauded for this prestiguous ~ward. Section 2. That the Citizens, the City Staff, the Mayor and Commissioners express their sincere appreciation to LEE LOCKARD for her devotion to the City of West University Place andit's citizens, which devotion has now been recognized by the state organization of her peers. Section 3. That the City wishes to recognize that while the state association has chosen 1982 for their award, that formally or informally, the City of ~Jest University' Place makes its award annually to LEE LOCKARD as the best City Secretary of every year. PASSED AND APPROVED this 8th day of November, 1982. lJ n o u :12;9 Motion by Commissioner Polichino, seconded by Commissioner Forristall, that Resolution Number 82-23 be approved as read. Voting Aye: All Voting No: None RACQUETBALL COURT REPAIRS: In accordance with previous action of the City Com- mission,bids'receiv~d for repairs to racquetball court #3 were opened and results announced as follows: LewCo RemoVal of loose stucco Painting $ 5,138.00 3,034.00 $ 8, 1 72 . 00 $ 1,950.00 3,850.00 $ 5,800.00 H.B. Hamilton Concrete Repair Sand & Paint , - Motion by Commissioner Forristall, seconded by Commissioner Lewis, that bids received for repairs to racquetball #3 be referred to staff for review and recommendation. Voting Aye: All Voting No: None DEMOLITION OF OLD SEWAGE TREATMENT PLANT STRUCTURES: In-accordance with previous action of the City Commission, bids received' for the demolition of old sewage treatment plant structure,s were opened and results announced as follows: Bidder Base Bid Alternate Add-on Bid Zebrowski, Inc. 88,700.00 . .37,600.00 3.00 c.yd. Ark Wrecking 88,612.00 36,764.00 4.50 c.yd. Olshan Demolishing 133,800.00 69,480.00 7.20 c .yd. Reliance Construction 202,000.00 152,000.00 1 0.00 c .yd. Motion by Commissioner Polichino, seconded by Commissioner Forristall, that bids received for the demolition of old sewage treatment plant structures be referred to staff and the consulting engineer for analysis and recommendation at the next regular meeting of the City Commission on November 22, 1982. . Voting Aye: All Voting No: ' None STREET DIVISION ROOF: In accordance with previous action of the City Commission, bids received for the removal and replacement of the roof on Street Division facilities were opened and results announced as follows: . Guardian Riley Davis Lone Star Pyrami d A rtex Atlas Re-Applied $ 8,590.00" 12,7,27.00 10,612.00 1 0,.099.00 10,300.00 10,887.00 9,990.00 - , L..............l I II "" "lJnlrl-' I "'[[1 _ j" ....1 ~1j7"1[~r~ .. , "..~ 'r I 1I~1111 III L .. ..II... . _, ....I111~. , " I "r.. ; 1'.j.1i I' 1'1 130 Motion by Commissioner Forristall, seconded by Commissioner Polichino, that bids received for the removal and replacement of the roof at'the Street Division facilities be referred to staff for review and recommendation. Voting Aye: All Voting No: None u RE-APPOINTMENT OF MUNICIPAL COURT ASSOCIATES: In accordance withreq~irements of the City Charter consideration was given to the re-appointment of~the follow- ing Municipal Court Associates; Michael Schneider, Thomas B. Taylor, Associate Judges; Fritz Beich and William Tinch, Associate Prosecutors. Motion by Commissioner Forristall, seconded by Commissioner Polichino, that Michael Schneider and Thomas Taylor be re-appointed Associate Judges of the Municipal Court and Fritz Beich and William Tinch be re-appointed Associ~te ' Prosecutors of the Municipal Court. Voting Aye: All Voting No: None WASTEWATER TREATMENT FACILITY: The following invoices were presented for consid- eration in conjunction with the construction of new wastewater treatment facilities. a) Application No. 14 submitted by Basic Constructors, Inc. in the amount of $87,089.35 b) Change Order No.4 in the amount of $2,337.00 c) Change Order No. 5 in the amount of $9,990.00 d) Bayshore Engineers, Inc. invoice in the amount of $3,831.50 Motion by Commissioner Forristall, seconded by Commissioner Polichino, that 0: all invoices submitted in conjunction with the construction of new wastewater treatment facilities be approved for payment. Voting Aye: All Voting No: None LIFT STATION AND FORCE MAIN PROJECTS: The following invoices in conjunction with the lift station and force main projects were presented for consideration: a) Application No~ 9 submitted by Civil Works Constructors, Inc. in the amount of $26,455.61 b) Bayshore Engineers, Inc. invoice in the amount of $291.38 Motion by Commissioner Forristall, seconded by Commissioner Polichino, that both invoices submitted on the lift station and force main projects be approved for payment. Voting Aye: All Voting No: None AUDITOR SELECTION: Consideration was given to the employment of Alexander Grant & Company for preparation of an interim audit and annual audit for the city. Motion by Commissioner Forristall, seocnded by Commissioner Polichino, that the City Commission authorize the employment of Alexander Grant & Company for the [j preparation of an interim and annual audit of the city~s records and accounts, and that the City Manager be authorized to enter into an Employment Agreement with such firm. u o ~ 131 Voting Aye: All Voting No: None PAYMENT OF INVOICES: Consideration was given to the payment of the following miscellaneous invoices: a) An invoice in the amount of $2,490.75 to Southwest Carpet Service for the installation of new carpet in the Department of Administration b) An invoice in the amount of $1,200.96 to Gulf Envelope Company for delivery of utility billing envelopes c) An invoice in the amount of $1,500.00 to Holland Construction Company for the removal of the drag line at the sanitary landfill sitee d) Invoice in the amount of $153,224.10 submitted by Alsay~Texas for work completed to date on water well no. 8 e) Invoice in the amount of $1,857.70 submitted by Bayshore Engineers, Inc. for completion of plans and specifications for the demolition of old structures at the wastewater treatment plant. Motion by Commissioner Forristall, seconded by Commissioner Polichino, that the City Commission approve for payment all miscellaneous invoices included on the agenda. Voting Aye: All Voting No: None REQUEST TO ADVERTISE FOR BIDS: A request was presented to advertise for bids for the following equipment included in the 1983 budget which will require an extended delivery time: a) Street Sweeper b) Four (4) Pick-up Trucks c) Solid waste collection truck d) Flat bed truck e) Small backhoe f) Util ity bed g) Fire Department bunker gear Motion by Commissioner Forristall, seconded by Commissioner Polichino, that the City Manager be authorized to advertise for bids for equipment included in the 1983 budget. Voting Aye: All Voting No: None CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on October 11,1982, and a special meeting on October 28,1982, were presented for consideration. Motion by Commissioner Forristall , seconded by Commissioner Lewis, that minutes of the regular meeting of the City Commission on October 11, 1982, and a special meeting on October 28, 1982, be approved as submitted. Voting Aye: All Voting No: None ADJOURNMENT: With no further business to come before the Commission at this time, upon motion duly made, seconded and carried the meeting adjourned at 8:45 p.m. . . -. "!['1 . . -1"r.l.~1Z~1:" ,- .. ""JUru 1"'.Jl.. ..1., . . 1...JIPltrt'f'!f'l"~"Tl' 1'1'1111\ I " 1111IillI;111 ii, i 111" II I I , "I 13~2 u ATTEST: ~ ~~A()AL/ City Secretary o n ~. ,.. <,' " [] u l., 13-3 REGULAR CITY COMMISSION MEETING November 22, 1982 The City Commission convened in regular session at the City Hall on Monday, November 22,1982,7:30 p.m., with the following members present: Mayor Stanley, presiding, Commis.sioners Forrista11, Jackson, Lewis and Polichino. The City Attorney and City Manager were also present. HEARING OF RESIDENTS: Mr. Ferd Reiger, 6518 Brompton,.noted that the sign-in sheet for individual response to specific agenda items had not been circu- lated' in the audience but placed at the door of the Commission Chamber. Mayor Stanley requested that the sheet be circulated. CITIZEN RESPONSE TO AGENDA ITEMS: Mayor Stanley advised that a number of citizens had indicated a desire to speak to agenda items. ITEMS TO BE REMOVED FROM THE CONSENT AGENDA: Following an explanation by Mayor Stanley of the function and purpose of the Consent Agenda, no members of the Commission wished to remove an item;, CONSENT AGENDA: Motion by Commissioner Jackson, seconded by Commissioner Forristall that all ttems included on the Consent Agenda be approved in accordance with staff recommendations. Commissioner Forristall was advised that a preliminary report had been re- ceived from Traffic Engineers, Inc~cand would be submitted to the Commission in a workshop session following review by staff members. Voting Aye: All Voting No: None AMENDMENTS TO ORDINANCE NO. 111 (ZONING ORDINANCE): Motion by Commissioner Po'ichino, seconded by Commissioner Forristall, that Ordinance No. 1204 be removed from the table for further consideration. Voting Aye: All Voting No: None Ordinance Number 1204 was presented to the Commission and the caption read as foll ows: AN ORDINANCE FINDING AND DETERMINING THAT EACH AND ALL THE PROCEEDINGS HAVE BEEN HAD AND ALL THINGS DONE PREREQUISITE TO THE HOLDING OF A PUBLIC HEARING TO CONSIDER THE AMENDING OF ZONING ORDINANCE NO. 111 OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS, SO AS TO PROVIDE~CERTAIN CHANGES IN TERMS AND DEFINITIONS USED THEREIN; FINDING THAT A PUBLIC HEARING FOR THE PURPOSE OF CONSIDERING AN AMENDMENT TO ORDINANCE NO. 111 HAS BEEN DULY AND LEGALLY HELD; APPROVING AND ADOPTING THE REPORTED RECOMMENDATION OF THE ZONING AND PLANNING COMMISSION THAT ORDINANCE NO. 1'1 BE AMENDED TO PROVIDE CERTAIN CHANGES IN TERMS AND DEFINITIONS USED THEREIN; FINDING THAT ORDINANCE NO. 111 OF THE CITY OF WEST UNIVERSITY PLACE SHOULD BE AMENDED SO AS TO PERMIT SUCH CHANGES; AMENDING ORDINANCE NO. 111 TO PROVIDE SUCH CHANGES;, AND PROVIDING AN EFFECTIVE DATE. __J ! ! I 'Il,II!11 II ----.....L.....-.......L.uilJ.~ "'.rc" ~: _L~Jj;lI::r" ""llrr' ._r.rlU'l'.r.. . ]1 . . r..JIINJl'nr-" II 111\ 134 Motion by Commissioner Forristall, seconded by Commissioner Jackson, that Ordinance Number 1204 be approved as read. Commissioner Forristall advised that members of the City Commission, with assistance from members of the Zoning and Planning Commission and Zoning Board of Adjustment had spent many. hours in preparation of the Ordinance . and that a Public Hearing had been held on the recommendations of the joint boards. The final ordinance incorporated both approvals and disapproval which were expressed at such Public Hearing. Ms. Joan McCay, 3029 Carnegie, was adivsed that increasing the size of garage parking facil ities was an attempt to remove as many cars from street parking as was possible. Mr. Mike Casey, Chairman of the Zoning and Planning Commis- sion, noted that at the time the ordinance was originally written in 1937 few citizens had more than one automobile. u Nr, Dohall Meyers, 2619 Robinhood, was advised that the height restriction did not apply to commercial buildings. Mr. Ferd Reiger, 6518 Brompton, withdrew his request. to speak to this agenda item. Mr. Bill Arnold, 2928 Plumb, was advised that a use other than for a single family residence in a Single Family Dwelling District would be a violation of the provisions of the Zoning Ordinance. Mr. Casey advised that passage of the ordinance would strengthen the pro- liJ visions of the Zoning Ordinance and be of assistance to the Suilding Inspector. Commissioner Forristall thanked Mr. Casey for taking time to attend the meeting and for all the work done by members of the Zoning and Planning Commission in preparation of the ordinance. Mayor Stanley expressed appreciation for all the work done by Mr. Casey and Mr. Billings and Commissioner Forristall on the ordinance. Voting Aye: All Voting No: None STANDARD BUILDING CODE:, Motion by Commissioner Polichino, seconded by Commissioner Forristall, that Ordinance No. 1205 be removed from the table for further consideration. Voting Aye: All Voting No: None Ordinance Number 1205 was presented to the Commission and the caption read as follows: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS, TO ADDRESS DANGEROUS AND HAZARDOUS BUILDINGS BY AMENDING SECTION 6-20; TO PROVIDE U~ OWNERS A PROCEDURE TO PROTECT THE OWNERS FROM AN UNREASON- ABLE TAKING OF PROPERTY BY THE CITY; PROVIDING FOR CERTAIN AMENDMENTS TO THE STANDARD BUILDING CODE; AND PROVIDING AN EFFECTIVE DATE. 1~5 n In response to a request by Mayor Stanley, City Attorney David Allums reviewed changes that had been made in the ordinance subsequent to recommendations which had been received. Motion by Commissioner Forristall, seconded by Commissioner Polichino, that Ordinance No. 1205 be approved as read. Commissioner Forristall advised that she had received a number of telephone calls regarding the ordinance and the majority of the callers expressed concern about a search warrant. Commissioner Forristall was advised that the ordinance does not specifically provide for advising the Commission of action required, but that it would be the' duty of the City Manager to provide information to the Commission. Ms. Joan McCay stated that further consideration should be given to section (e) (1) to provide the names of persons filing complaints to the property owners affected thereby. Ms. McCay noted that in some instances IIBuilding Official" was used and IIBuilding Inspector" used in other instances, request- ing that the terminology of the ordinance should be consistent. Ms. McCay congratulated the Commission noting that the ordinance under consideration was much better than one previously considered. o Ms. McCay also requested that further consideration be given to the hearing provisions contained in the ordinance objecting to a hearing before the City Manager or his designated representative who could be the Building Inspector who made the original inspection. Mr. Harry Goetzmann, 2617 Werlein, stated that he was still concerned about the provisions of Section 103.1(a) noting that the language was still the same and he thought the Building Inspector should produce identification when requesting entry into a residence. Mr. Donall Meyers stated that he did not feel that it should be a function of the City Manager to hold the required hearings. Mr. Ferd Reiger expressed his appreciation to the Commission for their consideration of his previous remarks and memorandum regarding the Ordinance and stated he thought the ordinance had been considerably improved. Mr. Reiger was advised that the emergency provision had been included to address damage that had been created by a fire, hurricane, etc. which could render property as an immediate danger to the residents and/or adjacent property owners. Mrs. Ann Thompson withdrew her'request to speak to this item on the agenda. Mrs. Linda C01thart stated that the College Court Citizens Assn. had included a question regarding this ordinance in their neighborhood survey and the results indicated that 88% were in faVor of this type ordinance and only 9% were in opposition to it. u Commissioner Lewis expressed appreciation to those in attendance and thanked Mr. Reiger for his comments regarding the proposed ordinance. Commissioner Lewis stated that he would like to give consideration to some of the points that had been brought out. ,. .111'11111., ~~.>.....l..l.i...J-........l~.' oj, '<!II 117""""1 . -.--,.-~ .. "II" IlL L. "ILl] IiiJ!". . I --1..111'f"' "0-" 'I I .. I "'II' " 1'.'ljllhllllll I 111 I' , , ~ ....;>.....,...............,..__... J.>" .'., ~.,l;.'"J......J 1:36 Motion by Commissioner Lewis, seconded by Commissioner Polichino, that Ordinance Number 1205 be tabled for futther consideration and included on the agenda for the next regular meeting on December 13th. Voting Aye: All Voting No: None ] CONSTRUCTION OF A STREET ON PRIVATE PROPERTY: Ordinance Number 1206 was pre- sented to the Commission and read in full: --/" AN ORDINANCE PROVIDING FOR THE CONSTRUCTION OF A STREET ON PRIVATE PROPERTY BY THE OWNER OF SAID PROPERTY; AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS, BY ADOPTING SECTION 20-8 THROUGH 20.;.11; PROVIDING FOR CONVEYANCE AND DEDICATION OF SAID STREET TO THE CITY; PROVIDING FOR THE PAYMENT OF A PERMIT FEE; AND PROVIDING AN EFFECTIVE DATE.. WHEREAS, the City Commission has considered the application by property owners to construct a street on private property within the City with the cost of said construction to be borne solely by the property owner; and WHEREAS, the City Commission has found that such application has merit and should be considered ~nde~ certain conditions established herein; and WHEREAS, the City Comm.ission has determined that no pro- visions now exist for the construction of such streets by property I~ J:,' owners. NOW~ THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY, PLACE, TEXAS: Section 1.' That the Code of Ordinances of the City of West University Place, Texas, is amended so that hereafter the following code sections shall read as follows: "Section 20.8 Streets on Private Property On appl ication to the City by a private property owner:;) said .property owner may construct such street or streets on said property that comply with the location, construction and safety specifications that are established and approved by the City. Said street or streets must integrate into the City street network in order to provide an orderly flow of traffic through the City for the benefit of the general public and for public safety considerations. Section 20.9 Application for construction of a street on private property. All applications for such construction will be submitted Ui by theproperty.ownerto the Director of Public Works together with certified engineering drawings specifying 13.7 the location of such proposed street together with all other information that the Director of Public Works may require. The Gity Building Inspector will review said application and certify in writing to the City Commission that such abuting building lots to said street or streets will meet all requirements of the Zoning Ordinance and the Building Code of the City after the construction of such street or streets as proposed. The owner of such property must provide to the Zoning and Planning Commission' all surveys, maps or plats or replats required by State Statutes and the Zoning and Planning Commission. The Zoning and Planning Commis- s i on must a lsocerti fy in wri ti ng that all matters pending before them'regarding such appl ica.tion have been completed and approved. The Director of Public Safety must also certify in writing that the proposed construction comp) i es with safety requirements of the State and of the City. Until such certifications provided herein are presented, said application will not be considered by the City Commission. LJ Section 20.10 Street Construction Cost to be paid by owner. All cost of construction of said street or streets on private property shall be the sole responsibility of the owner. The owner will also pay to the City a permit fee of $4.00 per lineal foot of street to be constructed when said permit is issued. Section 20.11 Dedication of Streets to City In order to maintain a comprehensive traffic plan for the benefit of the general public who use streets in the City, and to provide continued maintenance of said street or streets, on satisfactory completion and acceptance of such street or streets on private property, the owner thereof shall provide and execute any and all' documents specified by the City Attorney that dedicate and convey in fee, said street improvements, street easement and right-of-way to the City for use as a public street for the benefit of the general public. No consideration is required of the City for said conveyance and dedication. r Section 2. Other amendments to the Code of Ordinances previously adopted shall remain in force and effect. Section 3. This ordinance shall take effect and be in force from and after the date of passage. ._'......111-' . I' 'I 1------: , '.-11'11 I I; I" , ' , _ .1_ k > I 138 PASSED AND APPROVED this day of , 1982. Motion by Commissioner Polichino, seconded by Commissioner Lewis, that Ordinance Number 1206 be approved as read. Motion amended by Commissioner Jackson, seconded by Commissioner Polichino, that Ordinance Number 1206 be amended'to include: ' [ lIIn all instances where required by the City Attorney the owners will have prior lien holders and/or other necessary parties join in the execution thereof.1I Ms. McCay stated that her concern with the passage of the ordinance was the tearing down of the environment. . Mr. Reiger was advised that the provision for a street to integrate into the city's street system would preclude building of an alley. Mrs. Thompson was advised that the section of the ordinance referring to other amendments to the Code of Ordinances was to protect other street requirements of the city ~ ' Mr. Alfred King, 3631 Duke, stated that most of the requirements of the ordinance would be handled by the contractor rather than by the owner. Voting on amendment to Ordinance No. 1206. Voting Aye: All Voting on Ordinance No. 1206 as amended. Voting Aye: Jackson Lewi s Polichino Voting No: None LJ Voting No: Forri sta 11 Stanl ey INSURANCE REQUIREMENTS: Proposals received for the renewal of Comprehensive General Liability, Automobile Liability, General Liability and Excess Liability insurance requirements were opened and results announced as follows: COVERAGE TML ANCO COMISKEY Worker's Compensation $ 67,559 $ 80,761 $ 76,371 Automobile Liability 47,790 46,593 37,342 General Liability 23,711 22,610 19,476 Excess Liabil ity None 7,000 9,000 RACQUETBALL COURT REPAIRS: In accordance with instructions of the City Commission, the following recommendation was presented from the Personnel/Purchasing Manager: In total, two companies responded to the bid proposal requests for the racquetball court repairs, as follows: Lewco - $8,172 H. B. Hamilton - $5,800 u n o n 139 Both bids are well above the $3,700 amount budgeted for this repair item. I would recommend that the repairs be delayed until 1983. Furthermore, during the 1983 year I would like to suggest that all repairs be done using the fiberesin density panels instead of the general patch work as was proposed. City Manager Dick Rockenbaugh advised that he concurred with the recom- mendation and would suggest that the two bids be rejected. Motion by Commissioner Lewis, seconded by Commissioner Jackson, that the City Commission accept the recommendation of the Personnel/Purchasing Manager and City Manager and reject bids received for repairs to the racquetball court. Voting Aye: Al r Voting No: None STREET DIVISION ROOF: In accordance with instructions of the City Commission, the following recommendation was presented from the Personnel/Purchasing Manager: After reviewing the bid results concerning the removal and replacement of the Street Division roof, it is my recommendation that the bid be awarded to the Pyramid Roofing Company in the amount of $10,099. This figure exceeds the budgeted amount of $8,000 in the Capital Outlay Budget by $2,099. Two other bids received were-lower than the Pyramid bid by approximately $1,500 and $100, however, neither bid came close to meeting the bid specifications. It is important to note that the Pyramid Company has completed several roofing jobs for the City in the past (e.g. Operations Department and the Sanitation Division Garage). Patt Lilly and A. L. Bearden are in concurrence with this recommendation. Motion by Commissioner Forristall, seconded by Commissioner Lewis, that the City Commission accept the staff recommendation and the proposal presented by Pyramid Company in the amount of $10,099 be accepted. Voting Aye: All Voting No: None DEMOLITION OF OLD WASTEWATER TREATMENT PLANT FACILITIES: In accordance with instructions of the City Commission, the following recommendation from the Director of Operations was presented: The bids received on the demolition of the old Wastewater Treatment Plant have been reviewed by Bayshore Engineers and myself. Two bids, the one submitted by Ark Wrecking and the other submitted by Zubroski & Associates, represent the low bid. As you may recall, the plans and specifications called for two bids, one for total demolition represented by a low bid of $86,612.00 and the second for demolition one foot below ground level, which is represented by a low bid of $36,764. Should we totally demolish the plant, additional fill dirt will be needed, perhaps as much as 4,000 cubic yards. This could in- crease the total cost to $106,612. On the other hand, should we have demo- litlon below on~ foot,.we would require mud) less~,if,ar:iyadd'itj'6nal fill. I I il III ,I 'III LI ------=: I ,.11.... I ~.....J.1..l~JrI' .. ,- I' 111 . ,. 11'~'~liii'*" 140 . --l..:JIIIYi-- ,~ 'I' ,".. ' I '. II"'~II I '" ." " , , , " '"'' ~~~~".. ~~~-""'O"."''''.~~-1 Unfortunately, the exact amount of fill dirt needed will not be known until the structures are demolished. In reviewing cost information, it can be seen that the City could sqve as much as $69,848 by demolishing the old plant one foot below ground level. Should additional fill dirt not be considered, the City would still save $51~848. ' '.. . The reason that I recommend total removal initially was that it would free up the 1 and' for additi ona 1 treatment fad 1 iti es or some type of other permanent structure. It was also assumed that the cost difference between total and partial demolitionwould'be between $20,000 and $25,000. I feel that when you consider the cost difference, total demo1ition is not a very good alternative. As I see it, the City is taking a chance that at some future point in time, some type of permanent structure will pe built. This mayor may not be the ca'se.> Considering the savings I feel that the City should use partial demolition. The money saved will earn,a considerable amount of interest in the years to come which would offset any future cost of demolishingany structures.' Also, should future treatment facilities be needed, they mi ght be funded by a grant' s'imil a r to the one we have now, that might pay for 75% of any future demolition and excavation work. It is my recommendation that the City award the demolition project to Ark Wrecking, who submitted a bid of $36,764. Motion by Commissioner Lewis, seconded by Commissioner Polichino, that the City Commission accept the recommendation of staff and the proposal submitted by Ark Wrecking in the amount of $36,764, be accepted. Voting Aye: All PAYMENT OF INVOICES: Voting No: None J 0', -, An invoice in the amount of $1,500.00 submitted by J. G~ Holland Construction Company for move-in charge of a drag line for use at the sanit~rylandfill site and a request for authorization for excavation of additional wet weather trench at a cost of $1,500.00 and dry weather trench at a cost of $4,200.00 we~e pre- sented for consideration~ Motion by Commissioner Jackson, seconded by 'Commissioner Forristall,that the City Commission approve payment of $1,500.00 to J.G. ,Holland Construction Company and that the City Manager be authorized to employ J. G. Holland Construction Company for the excavation of wet weather aDd dry weather trench at the sani- tary landfill. " .' -, , Voting Aye: All Voting No: None Invoices in the 'amount of $3,840 and $1,673.75 for services rendered by Mr. D. Van Buski rk on the cons.tructi'on of new wastewater treatment facil iti es and the lift station/force main projects were presented for consideration. u n n u 141 Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the City Commission approve payment to Mr. D. Van Buskirk in the amount of $3,840 and $1,673.75. Voting Aye: All Voting No: None An invoice in the amount of $2,870.00 submitted by Traffic Engineers, Inc. for work performed during the month of October on the Traffic Study was presented for consideration. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the City Commission approve payment to Traffic Engineers, Inc. in the amount of $2,870.00. Voting Aye: All Voting No:' None LEGAL MATTERS: City Attorney David Allums advised the Commission that he had no matters for their consideration at this time. COMMENTS OF CITY COMMISSION: Commissioner Jackson encouraged everyone to get as many people as possible to attend the function planned on December 4th. Commissioner Forristall wished everyone a happy Thanksgiving. STAFF REPORT: City Manager Dick Rockenbaugh announced that the City Hall would be clos~d on Thursd~y and Friday for Thanksgiving. Mr. Rockenbaugh stated that Director of Operations Patt Lilly and consultant engineer Dieter Uf~r had actompanied state representatives on an inspection of the wastewater treatment plant and lift station/force main projects and every- thing appeared to be in good condition. Mr. Rockenbaugh reported that water well #8 had been successful and appeared to bea very good'iwell. Mr. Rockenbaugh complimented Personnel/Purchasing Division Manager Mark Pendle- ton on his excellent work in securing insurance proposals. BOARD AND COMMITTEE MEETING MINUTES: Minutes of a meeting of the Health Board on November 16, 1982, were presented to the Commission for their information. CITY COMMISSION MINUTES: Minutesof'the regular meeting of the City Commission on November 8, 1982, were presented for cons i dera ti on. Motion by Commissioner Lewis, seconded by Commissioner Jackson, that minutes of the regular meeting of the City Commission on November 8, 1982, be approved as submitted. Voting Aye: All Voting No: None ADJOURNMENT: With no further business to be considered at this duly made, seconded and carried, the meeting adjourned a ATTEST: ~ ~.A~ Lee ockard. City Secretary ~ ...r-! . 1 I - Irr . ' ~I, ~rr-n:~ " . L..:II1"t>, -" 'I ;.JI;' , 1'.IIIIIJ;II.1lll I .'1'" I' , I 'I . ~ , .. ~'__" .. ,~",,""".w-""'''''''''''-=.'' .. 142 REGULAR CITY COMMISSION MEETING December 13, 1982 The City Commission convened in regular session at the City Hall on Monday, lJ December 13,1982,7:30 p.m., with the following members present: Mayor Stanley presiding; Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney and City Manager were alSo present. HEARING OF RESIDENTS: Ms. Joan McKay, 3027 Carnegie, suggested that the City Commission make better use of the City Currents which is mailed to all resi- dents each month with water bills, adding that she'believed it would be advantageous to include a~notice ~f both regular andworkshbp meetings of the City Commission in each issue. ' Mr. Ferd Rieger, 6516 Brompton, advised that it was'quite a task to bag all the leaves that were falling, noting that a number of residents were raking the leaves into the street and others'had been observed actually putting them into the storm sewer outlets. Mr. Rieger was advised that when it was re- ported that someone was putting leaves into the storm sewer or streeVthat the resident:,~was advised that this practiCe should not be followed. Mr. Rieger was further advised that his -suggestion that a letter be addressed to such residents was a good one. Mr. Jerry Milner advised the Commission that he was a resident of Missouri City but would like to speak to the Commission to:request permission to canvass door-to-door within the city to gain support for,the Libertarian Political Pa rty . Mayor Stanley advised Mr. Milner that he could not be recognized under this item on the agenda inasmuch as he was not a resident of the City and a ruling would be obtained from the City Attorney on his request. o In response to being recognized, Mrs. Mary Guilory,6538 Mercer, advised the Commission that she preferred to speak to the City'Attorney in private rather than appearing before the Commission. CITIZENS RESPONSE TO AGENDA ITEMS: Mayor Stanley requested that any resident present desiring to address specific agenda items please sign a check-in register in order to be recognized when that agenda item was considered by the Commission. . ITEMS TO BE REMOVED FROM THE CONSENT AGENDA: Mayor Stanley advised those present that all items included on the' agenda with an asterisk ~'ould be 'approved by action of the Commission inasmuch as staff recommendations had been furnished and considered by members of the Commission, noting that a resident had indi- cated a desire to speak to Change Order #6 for the wastewater treatment plant. CONSENT AGENDA: Motion by Commissioner Forristall, seconded by Commissioner Jackson, that Item 9 be removed from the consent agenda and'otheritems be approved in accordance with staff recommendations. Voting Aye: All Voting No: None n STANDARD BUILDING CODE: Motion by Commissioner Polichino, seconded by Commissioner Jackson, that Ordinance Number 1205 be removed from the table for further consideration by the City Commission. 143 Voting Aye : All Voting No: None Ordinance Number 1205 was presented to the Commission and the caption read as follows: [ AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF,THE CITY OF WEST UNIVERSITY PLACE, TEXAS, TO ADDRESS DANGEROUS AND HAZARDOUS BUILDINGS BY AMENDING SECTION 6-20; TO PROVIDE OWNERS A'PROCEDURE TO PROTECT THE OWNERS FROMAN UNREASON;.. - ABLE TAKING OF PROPERTY BY THE CITY; PROVIDING FOR CERTAIN AMENDMENTS TO.THE STANDARD BUILDING CODE; AND PROVIDING AN EFFECTIVE DATE. Mayor Stanley advised that since the last regular meeting of the City Commission a workshop session had been held for further consideration of Ordinance No. 1205 and some modifications had been made in the Ordinance as previously considered by the Commission. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that Ordinance Number 1205 be approved as read. City Attorney David Allums presented a summary of the changes that had been incorporated into the ordinance to enlarge and redirect the hearing process. Mr. Rieger stated that he appreciated the:manner in which this ordinance had been handled and suggested that any future ordinance which might be contro- versial be handled in a similar manner. Mr. Rieger then-presented a number of suggested further changes: 1) That the caption be amended to include "provide a penalty". 2) On page two item (c)(3) that "if" be changed to lIis" 3) On page three (e) correct spelling of the word "duties" 4) On page four (8) correct spelling of IIper sell, 5) On page five (4) correct spelling of "dilapidated" 6) On page seven (i) what happens if only one member of the City Commission is available. [ Ms. McCay. stated that'she would like to repeat an advertising" slogan for the benefit of the Commission, "You've come a long way baby II and suggested the foll owing changes in the ordinance: . On page three (e)(l) should be IIcitizen', resident oremployee" so as to exclude any person going.through the City to file a complaint. On piigefour (1) and 1 (b) from whom will an ,order be obtained? On page four (2) does permitting the Hearing Officer to consul t with'consultants refer to present employees of the city, or create a new budget item? " . On page five (5)(2) no provision has been made for an owner of property who mi ght be out of town on the date specifi edfjdrthe hearing. On page six (4)(c) if owner asks for a hearing before the City Commissi on, do all condemnati on proceedi ngs stop until the hearing is held? 1) 2) 3) 4) rl 5) , ,." ... ! ,,:.'.I'EPlIHII.,I., ,II,. I ;L',;::Jillrri--' .. r .....l!'ri'~T ,'l"IITlII'ij'f'''' ""_.. _Ill. ._'Jlll'\I"'...l' , 'II !.:I'll., i 1'1 II' I 144 6) . On page six (5) that 10% per annum interest rate is excessive and shoul d be changed to provide for 8%. 7) On page seven (2) provision should be made to require the BUildingu II" Inspector to immediately issue a Notice of Compliance. 8) On page eight (m) provision should be made for parents to be responsible for keeping their children out of such places. Dr. Frances Arrighi advised the Commission that she had planned to request that the Commission table the ordinance permanently, but would like instead to recommend that the ordinance be tabled one more time for another Commission meeting after the addition of the suggested changes. Mayor Stanley reviewed the following suggestions: add "providing a penalty" to the caption of the ordinance, correcting all incorrectly spelled words (dut$es, per se and dilapidated). Motion by eommissioner Forristall, seconded by Commissioner Polichino, that Ordinance No. 1205 be amended to add a penalty provision to the caption and all misspelled words corrected. Voting Aye: All Voting No: None Motion by Commissioner Forristall ,seconded by Commissioner Polichino, that Ordinance No. 1205 be amended to provide for complaints to be filed by residents, city employees or property owners. Voting Aye: Forristall Polichino Stanley Voting No: Jackson Lewi s o Motion by Commissioner Forristall,q seconded by Commissioner Jackson, that Oridnance No. 1205 be amended by the addition to (f) (1) and (f) (1) (b) of "from the Hearing Officer" following "will seek an order" in each instance. Voting Aye: All Voting No: None Motion by Commissioner Forristall, seconded by Commissioner Jackson, that Ordinance 1205 be amended to change (4) (c) to read as follows: All property owners may, with i n fourteen (14) days after the hea ri ng before the Hearing Officer, request an additional de novo hearing before the City Commission. The City Commission, in receipt of such request, will schedule such hearing within fou~teen (14) days of recei pt thereof. . Motion by Commissioner Jackson, seconded by Commissioner Lewis, that Ordinance No. 1205 be approved as amended: Voting Aye: All Voting No: None Motion by Commissioner Forristall, seconded by Commissioner Jackson, that Ordinance No. 1205 be tabled'for further consideration at the next regular Il meeting of the City Commission on December 27, ]9B2. LJ n o n 145 Voting Aye: Forri sta 11 " Jackson Stanl ey Voting No: Lewis Polichino GENERAL CITY ELECTION: read in full:. Ordinance Number 1207 was presented to the Commission and AN ORDINANCE CALLING AN ELECTION WITHIN THE CITY OF WEST UNIVERSITY PLACE,: TEXAS, FOR THE FIFTEENTH (15TH) DAY OF JANUARY, 1983, FOR THE PURPOSE OF ELECTING A MAYOR AND FOUR (4) COM~lISSIONERS; DESIGNATING THE POLLING PLACES APPOINTING ELECTION OFFICIALS AND PROVIDING FOR THEIR PAY; RROVIDING THAT ALL DULY QUALIFIED RESIDENT ELECTORS SHALL BE QUALIFIED TO VOTE; PRESCRtBING THE FORM OF BALLOT; PROVIDING FOR NOTICE OF ELECTION; CONTAINING OTHER PROVISIONS RELATING TO SAID ELECTION; AND PROVID- ING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That a general el ection shall be hel d in the City of West University Place, Texas on the 15th day of January, 1983, for the purpose of electing a Mayor and four (4) Commissioners of said city. Section 2. That said election shall be held in each of the four (4) election precincts heretofore established by the Commissioners' Court of Harris County, Texas, and the following presiding election judges and alternate presiding ~lection judges be appointed, to wit: VotinG Precinct #183 West University Community Building 6104 AUdeti. Ann Covert Sally McCandl ess Presiding Judge Alternate Presiding Judge VotinG Precinct #133 .Cblonial Park Recreation Center 4130 Byron Noel B. Proctor Cheryl Proctor Votinq Precinct #87, West University Elementary School 3756 University Boulevard John B. Hurst Vincent Fromen. Presiding Judge Alternate Presiding Judge Presiding Judge Alternate Presiding Judge . 4 , 1 1I~1 Ell, . , , ~'IIr;r" ....- 'lIt' _1'~IJ::!I-'~'1I'~ .. 146 . . _l..JIII"" "1- l~' - I ';111.' P.'I'iI1<l11111 I. 1'1 It , , . ~ <,,~, - '. ,.- ~I VotinQ Precinct #15 St. Andrew's Presbyterian Church 5308 Buffalo Speedway u Presiding Judge Alternate Presiding Judge The presiding" judge for each election precinct shall appoint not less than two election clerks to serve at the polling place under his jurisdiction. Each polling place and the polls thereat shall be open from 7:00 a.m~ to 7:00 p.m~ on said ~lection date. F. A. Robinson Ramsey El der Section 3. The judges and clerks ofsai~ election shall receive compensation for conducting the elettion and filing the returns in acc.ordance with the provisions of Article 3.08 of the Texas Election Code, titled Pay .of Judges and Clerks. Section 4. It is hereby determined by the City Commission, that voting on the day of said election shall be by the use of electronic voting systems and by punch cards, and that absentee voting shall be by use of paper ballots, and that said ballots of said election shall conform to the requi rements of the TexasEl ection Code and shall have printed thereon in English and in Spanish the'names of the candidates'and the office for which each candidate is seeking election. Section 5. The City Eommissionhereby appoints a Presiding Judge, J. 1. Haod, far the' Central Counting Station, which for the purposes of 0 this election shall be l.ocated at~the West University City Hall, 3800 University Blvd. Lee Lockard shall serve as the Manager of the Central ' Counting Stati.on, and as the Tabulation ~upervis~r for the election. The City of West University Place will conduct a test of the automatic tabulating equipment on Tuesday, January 11, 1983,'at ~:oo a.clock p.m. in the Council Chambers at City Hall, .open to the public. Section 6. The period of absentee voting by personal appearance shall begin on the twentieth day and shall continue through the fourth day prescedin9 the date of the election; provided, however, that when the twentieth day falls an a day which is not a regular working day for the clerk.s office the absentee voting by personal appearance shall begin on the next succeeding regular working day. Absentee voting shall be conducted by tee Lockard, City Secretary, and the place at which the absentee voting shall be conducted is designated as the office of the City Secretary in the City Hall, 3800 University boulevard, Houston, Texas 77005, which is also the mailing address to which ballot applications and ballots voted by mail may be sent. Said City Secretary shall keep said office open for at least eight (8) haurs, that is, from 8:00 a.m. to 5:00 p.m. on each day for absentee voting which is not a Saturday, a Sunday, or an official holiday; pravjded, however, except as authorized by Article 5.05, Subdivision 3d, Texas Election Code, said in City Secretary shall not permit anyone ta vote absentee by personal '1', appearance on any day which is not a regular working day for the City Secretary.s office, and under no circumstances shall she permit anyone to vote absentee by personal appearance at any time when her .office is not open t.o the public. n o n 1'41">1 , ' ( Section 7. All resident, qualified electors of the City shall be entitled to vote. Section 8. This ordinance was read once by the City Commission and shall take effect immediately. Section 9. Notices of said election shall be given by posting a Notice containing a substantial copy of this ordinance in English and in Spanish at the City Hall, West University Place, Texas; by posting a substantial copy of this ordinance in English and in Spanish in each of the election precincts of' said City not less than twenty (20) days prior to the date on which said election is to be held; and same shall likewise be published in English and in Spanish in a newspaper or newspapers published in Harris County, Texas, of general circulation in the city, and designated as an official newspaper of the City in accordance with the City Charter, said publication be made not later than ten (10)' days prior to the date set for said election. PASSED AND APPROVED this , 1 982. day of' Motion by Commissioner Forristall, seconded by Commissioner Jackson, that Ordinance No. 1207 be approved as read. Voting Aye: All Voting No: None INSURANCE REQUIREMENTS: In accordance with previous instructions of the City Commission, the following recommendation was made for the acceptance of a proposal for Comprehensive General Liability, Automobil e Liabil ity, General Liability and Excess Liability insurance requirements. As a result of the bidding ,process for the city's Casualty Insurance for 1983, three insurance agents submitted bid proposals: 1) Anco/The Anderson Company; 2) The Texas Municipal League (Employer's Insurance of Texas); and 3) Comiskey Insurance Agency, Inc. RECOMMENDATION After this Divisionis review and' analysis of the three insurance proposals, it is this Division's recommendation that the city renew its' Casualty-Insurance coverages with the Comiskey Insurance Agency. On November 30, 1982, a meeting was held with the insurance committee of which >one member was able to attend, Mr. Joe Williams. The result of that meeting was Mr. Williams' recommendation that the City also renew Casualty Insurance coverages with the Comiskey Insurange Agency. In the past, several questions have been raised'concerning Comiskey's ability, or desire, to service the, city's insurance needs. In June of 1982, this Division notified the Comiskey Insurance Agency that if the service to the city did not improve that changes would be made in the city's insurance program. Comiskey was also notified that a formal bidding process would be implemented and that, in addition to estimated premiums, the ability to provide prompt service would be a very important factor. __ ~IL...;." 'I. _ .JII . .' . . '..:JIIlIilN"P..lll~l'r. 'I' 'I "ll' ' ,'.)!'I,I, I" I'" 'T' I 148 On that note, please review the following summary of what events have taken place in the city's insurance program dutjng 1982. 1) In early 1982, the limits of liability covering all city U buildings, and contents, were increased from $3.7 million to $4.3 million. 2) . In July the city I s aging mosquito sprayer was stol en from the Wastewater Treatment Facil ity. After several weeks of discussion with the insurance company~ concerning coverage, this claim was finally settled with the city being charged only $1,000 for the policy's deductible. In total the city received a $3,660 check for the purchase of a new $4,660 mosquito sprayer. 3) In November the Comiskey Agency filed, with one of the city's insurance carrier, an Environmental Hazards appl ication for coverage at the landfill. Currently, the application is still being processed by the insurance company. 4) In November, the process hadbeg~n to eliminate two specific insurance policies.**They were as follows: A) Money & Securities: Coverage was inadequate and outdated. As a result, an annual premium of $188 was eliminated. B) Property Coverage at Colonial Park (i.e. bubble): Coverage for the bubble, covering the swimming pool 0 was transferred to the city's master property policy. . As a result~ the annual premium was reduced from $2,600 to $1,700. ** Note: Insurance Committee concurred. 5) Currently the Comiskey Insurance Agency is in the process of obtaining a premium quotation for increased limits of liability, for the Public Official Liability Policy, in the amotint of $10 million~ In conclusion, because of the promptness and ~uality of service that the city has received and because of the comprehensive insurance package that Comiskey submitted, it would definitely be the city's benefit to renew the casualty insurance policies with the Comiskey Insurance Agency for 1 983 . . Motion by Commissioner Forristall, seconded by Commissioner Polichino, that the recommendation for purchase of the city's casualty insurance coverage be tabled until the next regular meeting of the City Commission on December 27,1982. Voting Aye: All Voting No: None FIRE EOUIPMENT BUNKER GEAR: In accordance with previous instructions of the City n Commission, bids received for delivery of Fire DepartmentbUriker gear were . opened and results announced as follows: o n I 149 Halprin Supply Company Claude Wright & Associates Houston Fire & Safety Tackaberry Firecraft Technology $ 6,545.00 7,432.60 7,308.00 6,720.00 7,408.80 Motion by Commissioner Polichino, seconded by Commissioner Jackson, that bids received for delivery of Fire Department bunker gear be referred to staff for analysis and recommendation. Voting Aye: All Voting No: None WASTEWATER TREATMENT PLANT CONSTRUCTION: Change Order. No. 6 submitted by Basic Constructors, Inc. in the amount of $1,564.85 for sodding at the wastewater treatment plant was presented with the following recommendation. Change Order No. 6 on the new wastewater treatment. plant represents the correction of an oversight. The original plans and specifications did not. include a provision for the planting and/or seeding of grass. As is noted in the change order from the engineer,' the grass is needed to protect the site from erosion. The block sod will be utilized in the areas that wi~l receive the greatest amount of runoff and will need protection immediately. The seed will be usedi~ the back section Of the plant where there is enough area for runoff but provision still must be made to protect the area from erosion. Please remember that of the total change order amount of $1,564.85, ,the city is responsible for 25% or $391.21. I recommend approval of the change order as submitted. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the Ci,ty Commission approve Change Order #6 to Basic Constructors, Inc. in the amount of $1,564.85. Mayor Stanley recognized Ms. Frances Arrighi who desired to speak on this subject. Dr. Arrighi stated that she was amazed at the cost for sodding and suggested that perhaps the Garden Club would do it for nothing. Voting Aye: All Voting No: None LEGAL MATTERS: City Attorney David Allums did not have any matters to be pre- sented to the Commission for consideration. COMMENTS OF THE CITY COMMISSION: Commissioner Forristall and Mayor Stanley wished everyone a Merry Christmas inasmuch as this was the final meeting before the holiday season. . . STAFF REPORT: City Manager Dick Rockenbaugh did not have any additional items on which to report. I 1 1L .111 I Ll !l'llll.IJJ I I illnL11 . .....Ilr' d'l i1"'''1I1r -.. ~.iJ.iIlIllI~" . .L",lllm \-'l~" I I '111 ~, " I 'I llill~11 1 'I I 1'1 II I I ~~~.......-"~A-~ .. .J...., '. ,150 PAYMENT OF INVOICES: The fol~owing invoices were presented for consideration of payment: a) Allsay-Texas, an invoice in the amount of $6,817.50, for work completed U' to date on drilling water well #8. b) Basic Constructors, Inc., an invoice in the amount of $62,176.55, for work completed to date on the wastewater treatment. facility. c) Bayshore Engineers, Inc., an invoice in the amount of $8l8:~ 00 for engineering services on the wastewater treatment facility. d) Alexander Grant, an invoice in the amount of $4,500.00 for services rendered in October, 1982, in connection with examination of financial statements as of September 30, 1982. e) Traffic Engineers,' Inc., an invoice in the amount of $1,435.00 for work performed during the month of November-on the ci"ty.s traffic engineering - - survey. f) Bemis Company, Inc., invoice in the amount of $2,342.78 for delivery of . refuse bags. Motion by Commissioner Forristall, seconded' by Commissioner Jackson, that all invo'icespresented be approved for payment by the City Commission. Voting Aye: All Voting No: None PARKS AND RECREATION BOARD MINUTES: Minutes of the 'regular meeting of the Parks and Recrea ti on Boa rd on Tuesday, November 16, 1982, were presented to the Commission for their information. CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on November22,1982~ were presented for consideration. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that minutes of the regular meeting of the City Commission on Monday, November 22, 1982, be approved as submitted. o Voting Aye: All' Voting No: None With no further business to come before the Commission, upon motion duly made, seconded and carried the meeting adjourned at 9:40 p.m. ATTEST: ~.~ Lee Lockard ity Secretary n n o n 151 REGULAR CITY COMMISSION MEETING December 27, 1982 The City Commission convened in regular session at the City Hall on Monday, Dec- ember 27,1982,7:30 p.m., with the following members present: Mayor Stanley, presiding; Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney and City Manager were also present. HEARING OF RESIDENTS: Ms. Joan McCay, 3027 Carnegie, stated that .shewould, like to again request that members of the Commission include items of pertinent interest to citizens in each issue of the City Currents rather than the type information now being included, noting the la~t issue she had received which included no information on the work done by the Commi~sion on preparation and consideration of ordinance number 1205. ., ' Mr. Ferd Rieger, 6516 Brompton, stated that he had often disagreed with members of the Commission during their two year term of office.as constructive sugges- tions. Mr. Rieger stated that the Commission had done an outstanding job during its term of office and suggested that an article be included in the City Currents advising residents of the number of hours required of a member of the City Commission to function and serve the citizens. Mayor Stanley advised that previous suggestions regarding the City Gurrents had not fallen on deaf ears and that he was confident the next City Commission would consider the suggestions. Mayor Stanley expressed appreciation for the citizens who were interested in their city government. , Mr. Joe Williams, 3112 Lafayette, stated that he believed the City Commission had done an outstanding job for the city and offered hi.s congratuatic;ms. Mr. Williams noted that the city had no place for citizens to jog and suggested that consideration be given to putting.a jogging track on the Harris County Flood Control right-of-way easement adjacent to Poor Farm Ditch from University to Bellaire. . Mayor Stanley requested that Mr. Williams direct a letter to the City Commission giving facts that would be related to the proposal for consideration by the city. CITIZEN RESPONSE TO AGENDA ITEMS: Mayor Stanley noted that two residents had requested to speak to a specific agenda item.. ITEMS TO BE REMOVED FROM THE CONSENT AGENDA: No member of the City Commission wished to 'remove any item from the Consent Agenda. CONSCNT ACCNDA: Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the Consent Agenda be approved in accordance with staff recommendations. Voting Aye: All Voting No: None PROPOSED CITY CHARTER: Charter Commission Chairperson Betty Sellers stated that she had requested permission to appear before the Commission to present a report from the Charter Commission and expressed her pleasure with the progress which had been made. Mrs. Sellers reported ~here were a few areas in the proposed Cha rter whi ch woul d be cons i dered as a result of the Pub 1 i c Hea ri ng held on December 8th and inasmuch as she was confident the Charter would be . _ 1':I.! :l.1~._ .. I- , "'"' '"-111,,111 I: I" ,. , , , "_,...~""~_ . . . ,I 152 ready for publication for distribution to voters subsequent to a meeting to resolve any remaining questions she would like to request the City Commission take necessary action to advertise for bids for such publica- tion. n Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the City Commission authorize the City Manager to advertise for bids for the publication of the proposed Charter for distribution to voters. Voting Aye: All Voting No: None STANDARD BUILDING CODE: Motion by Commissioner Forristall, seconded by Commis- sioner Polichino, that Ordinance Number 1205 be removed from the table for further consideration by the City Commission. Voting Aye: All Voting No: None Ordinance Number 1205 was presented to the Commission and the caption read as follows: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY - OF WEST UNIVERSITY PLACE, TEXAS, TO .ADDRESS DANGEROUS AND HAZARDOUS BUILDINGS BY AMENDING SECTION 6~20; TO PROVIDE OWNERS A PROCEDURE TO PROTECT THE OWNERS FROM AN IiINREASON- ABLE TAKING OF PROPERTY BY THE CITY; PROVIDING FOR CERTAIN AMENDMENTS TO THE STANDARD BUILDING CODE; TO PROVIDE A PEN- ALTY; AND PROVIDING AN EFFECTIVE DATE. Motion by Commissioner Polichino, seconded by Commissioner Jackson, that C Ordinance Number 1205 be approved as read. Mr. Rieger complimented members of the Commission on the preparation of the ordinance. Ms. McCay referred to page seven of the ordinance noting that provisions of the section regarding emergencies did not offer any protection to elected officials, further stating that it was her belief that in order to act legally the City Commission must be in a quorum. Members of the Commission reviewed previous consideration of the emergency section explaining actions that were taken. Voting Aye: All Voting No: None FUNDING OF WATER WELL NUMBER SEVEN (7)' Ordinance Number 1208 was presented and read in full: AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE THE NECESSARY DOCUMENTS TO RENEW AND EXTEND THE PROMISORY NOTE PREVIOUSLY AUTHORIZED BY ORDINANCE NUMBER 1146 DATED DECEMBER 28, 1979, ORDINANCE NUMBER 1154 DATED DECEMBER 8, 1980, AND ORDINANCE NUMBER 1182 DATED DECEMBER 14, 1981; PROVIDING FOR THE RE- U' PAYMENT OF SUCH AMOUNT SO BORROWED; AND PROVIDING THAT NO TAXES WILL BE LEVIED SINCE FUNDS HAVE BEEN PROPERLY APPRO- PRIATED AND DESIGNATED FOR THE REPAYMENT OF SUCH DEBT AUTHORIZED HEREIN. [ I! \J I' I L 153 WHEREAS, the City Commission has heretofore authorized James M. Cole, Mayor of the City of West University Place, Texas, to execute a promisory note on behalf of the city to Chemical Bank of Houston in the principal amount not to exceed $350,000; and WHEREAS, such promisory note was executed on or about December 30,1979, said note was renewed and extended on December 8,1980, and December 14,1981; and WHEREAS, the City Commission has determined that the renewal and extension of said promisory note for an additional one (l) year period would be to the advantage of the city. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That the City Treasurer is hereby authorized to pay to Chemical Bank of Houston the sum of $70,000 to be applied as a prin- cipal reduction of the $210,000 promisory note, together with the sum of $10,645.81 reprsenting interest accrued on said promisory from date of renewal (December 21,1981) through December 31,1982. Section 2. That Rufus F. Stanley, Jr., Mayor of the City of West University Place, Texas, be, and he is hereby, authorized to execute a renewable and extended promisory note on behalf of the city payable to Chemical Bank of Houston, in the principal amount not to exceed $140,000 at the interest rate of 5% annum. Section 3. That Rufus F. Stanley, Jr., Mayor of the City of West University Place, Texas, be, and he is hereby authorized to execute any additional documents required to renew and extend the loan agreement made between the city and Chemical 'Bankof Houston. Section 4. That repayment of any sum so borrowed and any accrued interest thereon shall be made' from the Water/Sewer Fund, Re- tained Earnings Account. Section 5. That in view of adequate monies having been appropriated for repayment of any debt authorized to be created herein, no additional tax need be levied for repayment of the proposed indebtedness. Section 6. That this ordinance shall take effect and be in force from and after its passage and approval by the Commission. PASSED AND APPROVED this day of. , 1982. Motion by Commissioner Jackson, seconded by Commissioner Lewis, that Ordinance Number 1208 be approved as read. Voting Aye: All Voting No: None INSURANCE REQUIREMENTS: The Commission was advised that there had been some discussion regarding a staff recommendation on casualty insurance require- ments and the acceptance of a proposal by Comiskey Insurance Company. It was .. 'JI, ~....J.......ulJf::" "'llr '. 'I 1(-'111: . wi" I ., ~11....l.:1" Jll..." ..l..!lII!J.'f<''''F' 'I L . I I' '1I1R' I 111.IIHUfllJ..l1 I, Ill'lI I I ...~...Lt., ..~~'""~ ... ~, .... 'N""'-<. ,~ ~ 154 noted that additional consideration had been given to the city's insurance requirements by the Commission in a workshop session and it was recommended by the staff that the proposal by Comiskey Insurance Company be accepted as submitted. Motion by Commissioner Forristall, seconded by Commissioner Polichino, that the proposal submitted by Comiskey Insurance Company for the city I s casual ty insurance requirements be accepted for the sum of'$63,660, such sum not to include workers' compensation insurance. Voting-Aye: All Voting No: None PURCHASE OF AMHERST STREET PROPERTY: Resolution Number 82-24 was presented to the Commission and read in full: WHEREAS, the City Commission has heretofore determined that 'additional real property is needed in conjunction with municipal operations; and WHEREAS, the City has entered into an Earnest Money Contract for the acquisition of the east one-half'(!) of Lot Seven (7) and all of Lot Eight (8) in Block Eighteen (18), of Collegeview First Addition to the City of West University Place, adjacent to the City of Houston, in Harris County, Texas, according to the map thereof recorded in Volume 6, Page 44, of the Map Records of said County; also known as 3815 Amherst, and " WHEREAS, there was appropriated in the 1983 Budget the sum of $45,000.00 toward the purpose of acquiring such property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS:, Section 1. That the.~5um of $45,000.00 be appropriited from the General Debt Service fund for payment #1 for the acquisition of the east one-half (i) of Lot Seven (7) and all of Lot Eight (8) in Block Eighteen (18) of Collegeview First Addition. Section 2. That Rufus F. Stanley, Jr., Mayor of the City of West University Place, Texas, be, and he is hereby, authorized to execute a promisory note on beh~lf of the city, on or after January 5, 1981, payable to Elizabeth C. Moore and M. K. Moore, in the principal amount not to exceed $45,000.00 at no interest rate with a maturity date of January 3, 1984, and further, that the Mayor is authorized to execute all additional documents to conclude the purchase and sale. PASSED AND APPROVED this ____day of , 1982. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that Resolution Number 82-24 .be approved as read. Voting Aye: All Voting No: None WITHDRAWAL FROM THE SOCIAL SECURITY SYSTEt4:Mayor Stanley requested that this item be considered at this time in response to a member of the audience. ~ o u I-55 n The Commission was advised that two surveys had been made of city employees to determine interest in withdrawing from the Social Security System and that seventy-eight (78%) percent favored such withdrawal. It was pointed out that a Letter of Intent could be filed stating the intent of tha city to withdraw from the System and that such letter could be withdrawn at any time during such two year period if the city so desired. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the City Commission authorized Mayor Stanley to draft a letter to the Social Security System expressing the intent of the city to withdraw and that it is the intent'"of.this 'City Commi'ssion-i<tMLthis intenLbe reviewed'each six montms ahd a survey of city employees be made on an annual basis. Commissioner Polichino stated that in his opinion it was wrong for the city to withdraw from the Social Security System unless every single citizen can also withdraw, and that no municipality should beallowed.to withdraw. Commissioner Lewis stated that he was opposed to the city withdrawing from the System. Voting Aye: Forristall Jackson Stanl ey PUBLIC WORKS EQUIPMENT: In accordance with previous action of the City Commission, bids received for various equipment for the various divisions of the Department of Operations were opened and results announced as'follows: rIl HEAVY DUTY UTILITY BED UJ Voting No: Lewis Polichino Bidder Net Bid Maddison Truck Equipment Co. Mini-Auto Truck Equipment Truck' & Pickup Equipment Commercial Body Corporation Southwest Wheel, Inc~ Koenig Iron Works, Inc. $ 2,462.16 2,560.20 2,821 .60 3,141.45 3,124.70 2,922.10 CAB AND CHASSIS Port City Ford Olympic International Trucks' Trucks of Texas $14,275.00 14,286.00 14,925.18 $14,695.00 STREET SWEEPER L R. B. Everett & Company BDM Equipment Company Davis Truck & Equipment Environmental Sales & Service $42,050.00 68,000.00 55,985.00 39,116.00 fe, ,~ - .~ -" . I I II HI 1'1111'111111'1.1, ,11111, I I I . jl ~ I "tilllt 1" . .. [[[J ~.. 'l1.IiI!llDL. . ,--- I I 156 '.'Hi"" , ., ." .' , '. 29-YARD ,SIDE LOADING REFUSE TRUCK Waste Contr'ol Corporation Benjamin Feld Mack Trucks, Inc. Environmental Sales & Service Industrial Disposal Supply Hi -Way Equipment Davis Truck & Equipment Able Body Company . PTr.K-IIP TRIJr.KC:: Chuck Davis Chevrolet Jack Roach Ford Katy. Ford Knapp Chevrolet Lawrence Marshall Chev. Lone Star Ford Mort Hall Ford Four Way Chevrolet George Pharis Chevrolet Gulf Coast Dodge Tommie Vaughn Landmark Chevrolet Port City Ford ltLa.t.e..r. 9~527.47 8,884.62 9,275.00 8,535.00 9,086.00 9,261.00 8,451.79 8,767.72 9,340.00 8,343.97 9,570.00 9,172.53 9,227.00 $77 ,000.00 $75,500.00 Il 78,831.00 . 69,995.00 96,977.00 LJ 79,979.00 79,104.50 79,799.00 .' 86,700.00 81,700.00 79,400.00 79,644.00 77,065.00 Wi'lc:tpWi'ltpY' W~tAY'/C::nlirl W~ste 7,739.40 7,809.25 7,911.00 7,140.00 7,893.50 7,870.00 7 , 1 03 . 1 6 7,228..49 7,788.74 7,299.55 8 ,018 . 00 7,692.99 7,847.00 7,467.,00 7,436.57 7,541.63 6,695.00 7,575.50 7,501.00 6,735.78 6,934.95 7,343.80 7,150.80 7,703.00 7,421.30 7,478.00 c Motion by Commissioner Forristall, seconded by Commissioner Lewis, that bids received for delivery of various equipment for the various divisions of the Department df Operations be referred: to staff for tabulation and recommen- dations. VotingAy~: All Voting No: None FIRE DEPARTMENTPROTFCTTVF GFAR. In accordance with instructions of the City Com- mission, the following recommendation was made for the purchase of protective clothing for members of the Fire Department: After reviewing the bids submitted for firefighter protective clothing, it is my recommendation that we accept the bid from Halprin Supply in the amount of $6,545.00. Their bid does meet all of our specifications. The bid will not be awarded until after January 1, 1983. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that staff recommendation be accepted and firefighters protective clothing be purchased from Halprin Supply at a cost of $6,545.00. Voting Aye: All Voting No: None lJ WASTEWATER DIVISION: A request was presented to advertise for bids for the purchase of a small backhoe for use by the Wastewater Division. m [ [ .157 Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the City Manager be authorized to advertise for bids for the purchase of a small backhoe. Voting Aye: All Voting No: None HOUSTON-GALVESTON AREA COUNCIL MEMBERSHIP DUES: An invoice in the amount of -----$480.00 for the city's membership dues for the period January 1, 1983 through December 31,1983, was presented for consideration. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the City Commission approve payment to the Houston-Galveston Area Council in the amount of $480.00 for membership dues for 1983. Voting Aye: All Voting No: None HARRIS COUNTY APPRAISAL DISTRICT: An invoice in the amount of $5,205.00 for payment of the first quarterly dues to the Harris County Appraisal District was presented for consideration. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the City Commission approve payment to the Harris County Appraisal District in the 'amount of $5,205.00. 'Voting Aye: All Voting No: None LANDFILL LEVEE PERMIT: An invoice in the amount of $1,289.00 submitted by Neill Engineering for engineering services rendered in connection with the landfill levee permit was presented for consideration. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the City Commission approve payment to Neill Engineering Corporation in the amount of $1,289.00. Voting Aye: All Voting No: None STREET DIVISION ROOF: An invoice in the amount of $10,099.00 submitted by Pyramid Roofing Company for a new Street Division facility roof was presented for consideration. Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the City Commission approve payment to Pyramid Roofing Company in the amount of $10,099.00. Voting Aye: All Voting No: None LEGAL MATTERS: City Attorney David Allums advised that he had no legal matters for consideraiton by the City Commission at this time. COMMENTS OF THE CITY COMMISSION: Commissioner Forristall expressed her pleasure over the approval 'of Ordinance Number 1205 and wished everyone a Happy New Yea r . ,C-';i ..:"':L!ILIj[l n- -, -111.....11 . ...J:rnfRllTIU". I. .-. r PTffTII'"l I 158 'I. IIrln;::r.TT','; lWr-.rr-Y----1 " STAFF REPORT: Ctty Manager.Dick Rockenbaugh advised that Q. workshop session should be held prior to the next regular meeting of the City Commission on January 10th. It was the decision of the Commission to hold sUGh workshop meeting on Monday, January 3, 1983, 6:30 p.m. CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on December 13,'1982 were presented for consideration. Motion by Commissioner Forristall, seconded by Commissioner Jackson, that minutes of the regular meeting of December 13~ 1982, be corrected to show that Commissioner Lewis voted against a motion to table Ordinance Number 1205~ and the minutes approved as corretted. Voting Aye: All Voting No: None ADJOURNMENT: With no further business to come before the Commission at this time, upon motion duly made, seconded and carried, the meeting adjourned at 9:30 p.m. ATTEST: ~L Jfd~ ee Lockard, City Secretary < ~ "'" "'" ".... -'" - --:--~---=-.::JI u o u