HomeMy WebLinkAboutMinutes_1981
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PUBLIC HEARING
CITY COMMISSION AND ZONING AND PLANNING COMMISSION
January 12, 1981
The City Commission of the City of West University Place and the Zoning and
Planning Commission of the City of West University Place convened at 7:00 p.m.
at the City Hall, for the purpose of holding a,public hearing called for this
date, with the following members present: Mayor Cole, presiding; Commissioners
Ahrens, Horne, Maneval and Rosenbaum; Zoning and Planning Commission members,
Michael Casey, presiding; members Abell and Norton. The City Attorney and City
Manager were also present. Zoning and Planning Commission members Farrell and
LaCook were absent.
Mayor Cole stated that this public hearing was being held jointly and simul,....
taneously by the City Commission and Zoning and Planning Commission for the
purpose of giving consideration to a recommendation of the Zoning and Planning
Commission to the City Commission dated December 12, 1980, to rezone
Lot 2, Block 92, West University 2nd Addition
for church use - church, church buildings and appurtenances
Mayor Cole introduced himself and identified his residence in the city, followed
by each member of the City Commission.
Motion by Commissioner Horne, seconded by Commissioner Maneval, that the Public
Hearing to consider the proposition recommended by the Zoning and Planning Com-
mission to rezone Lot 2, Block 92, West University Place 2nd Addition be opened.
Voting Aye: All
Voting No: None
Chairman Casey introduced himself and identified his residence in the city, fol-
lowed by each member of the City Commission.
Motion by Mr. Abell, seconded by Mr. Norton, that the Public Hearing to consider
the proposition recommended by the Zoning and Planning Commission ,to rezone
Lot 2, Block 92, West University 2nd Addition, be opened.
Voting Aye: All
Voting No: None
Mayor Cole requested that Chairman Casey explain action by the Zoning and Plan-
ning Commission in connection with their recommendation to rezone the property
and to make any statement he desired~
Mr. Casey stated that the Zoning and Planning Commission held a public hearing
on the subject property at the request of the property owners to rezone the pro-
perty for church use and that until the request was brought to their attention
members of the Commission thought that the property had been rezoned about ten
years ago and that it was now their desire to put the property into the proper
zoning requirements.
Mayor Cole reviewed the procedure to be followed in conducting the public hearing
and administered the oath to Dr. William Attra, President, St. George Orthodox
Church and Mr. Lar~y Dailey, architect.
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In response to a request by Mayor Cole, the secretary advised that legal notice
had been published in the Houston Chronicle on December 25, 1980 and that notice
was mailed to all property owners within 200 feet of the property on December 23,
1980.
City Attorney David Allums advised that upon instruction of the City Commission
an ordinance was prepared calling a joint Public Hearing of the City Commission
and Zoning and Planning Commission, subsequent to which Ordinance Number 1165
had been passed and approved by the City Commission on December 24, 1980, to
set the public hearing in motion.
Dr. Attra stated that in 1970, he and other members of the church met with the
Zoning and Planning Commission when they proposed to purchase the subject pro-
perty which is adjacent to the lot on which the existing church structure and
auditorium is located, as a part of a planned ten-year expansion and improvement
program.
Dr. Attra stated that they had been advised by the Zoning and Planning Commission
that no action was required by the Commission as long as the use to which the
property was put was an integral part of the church's operation and that the
property could not be used for any commercial purposes.
Dr. Attra further stated that with the foregoing action they had accomplished
their remodeling plans, step by step, as outline, first, in the remodeling of
the house located on this lot and the addition of parking spaces to serve the
church which are located on this lot, and had now reached the final step of
adding class rooms, a new kitchen and offices to the existing auditorium. He
stated that he felt the plan would benefit the entire community as the church
had always been active in West University community life, enjoying their loca-
tion within the city and serving the city when possible such as the use of their
auditorium for a senior citizens lunch program.
Dr. Attra said the church had gone forward with their plans in good faith think-
ing everything was in order with the city because of the previous decision. He
stated they were perfectly willing to go through the proper procedure to rezone
the property, but that their financing time had about run out and if they could
not receive a permit to start construction within the next week or ten days,
they would lose their financing and it would also stop their plans for expansion
because of the national economic situation, inflation and financing interest.
Dr. Attra stated further that a conditional permit had been issued for the pro-
ject and he was now fulfilling the agreement by the church to follow the proper
procedure for rezoning of the lot.
There were no;"persons in attendance at the meeting desiring to speak against
the rezoning of Lot 2, Block 92, West University 2nd Addition.
Motion by Mr. Norton, seconded by Mr. Abell, that the Public Hearing be closed.
Voting Aye: All
Voting No: None
Motion by Commissioner Maneval, seconded by Commissioner Horne, that the Public
Hearing be closed.
Voting Aye: All
Voting No: None
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Chairman Casey advised that it was the desire of the Zoning and Planning Commis-
sion to re-affirm its recommendation as presented in its Final Report to the Ii:,,],! .,
City Commission dated December 12, 1980, to rezone Lot 2, Block 92, West Univer- .
sity Place 2nd Addition, 3505 Bissonnet, for church use, church, church buildings,
and appurtenances inasmuch as it is in the best interests of the city to do so.
Mayor Cole announced that the City Commission, after hearing all evidence will
make its decision at a later time.
With no further business to come before the public hearing at this time, upon
motion duly made, seconded and carried, the public hearing adjourned at 9:20 p.m.
~lJ1M
. Mayor
ATTEST:
~ ~had-/
Cl. y ecretary
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REGULAR CITY COMMISSION MEETING
January 12, 1981
The City Commission convened in r~gular session at the City Hall on Monday, January 12,
1981, 7:30 p.m., with the following members present: Mayor Cole, presiding, Commis-
sioners Ahrens, Horne, Maneval and Rosenbaum. The City Attorney and City Manager
were also present.
The Invocation was pronounced by Commissioner Ahrens.
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on
December 22,1980 and a special meeting on December 24, 1980, were presented
for consideration.
Motion by Commissioner Rosenbaum, seconded by Commissioner Horne, that minutes
of the regular meeting of the City Commission on December 22, 1980, and a
special meeting on December 24, 1980, be approved as submitted.
Voting Aye: All
Voting No: None
HEARING OF RESIDENTS: There were no residents in attendance at the meeting desiring
to appear before the Commission other than those present to discuss matters on
the agenda.
COMMENDATION OF CAPTAIN JAMES 0 BRYANT: Resolution Number 81-01 was presented to
the Commission and read in full:
WHEREAS, James O. Bryant was employed by the City of West
University Place, Texas, a police patrol officer on August 15, 1951;
and
WHEREAS, at varying periods during such employment, James O.
Bryant has served in each position classification within the complement
of personnel of the Police Department; and
WHEREAS, James 0., Bryant was honored by the "100" Club of
Houston as West University Police Officer of the Year in 1978; and
WHEREAS, during all of his service James O. Bryant has per-
formed his duty and responsibility in such manner as to reflect credit
upon himself, his family, the City of West University Place and all of
the citizens therein; and
WHEREAS, Captain James O. Bryant is widely recognized as a
true professional in the field of police activity and administration;
and
WHEREAS, the City Commission wishes to recognize Captain
Bryant for his long and faithful service.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
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Section 1. That Captain James O. Bryant be, and he is
hereby, commended for his many years of leadership and faithful service
to the City of West University Place, its citizens and employees.
Section 2. That the City Commission individually expresses
its grateful appreciation to him for his unselfish devotion.
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Section 3. That this commendation be spread upon the minutes
of the City Commission and that the Mayor be, and he is hereby, authorized
to delivery to Captain James O. Bryant a true copy hereof signed by each
member of th~ City Commission.
PASSED AND APPROVED this 12th day of January;, 1981
Motion by Commissioner Horne, seconded by Commissioner Rosenbaum, that Resolu-
tion Number 80-01 be approved as read.
Voting Aye: All
Voting No: None
Mayor Cole presented Captain Bryant the original of Resolution Number 81-01
which had been framed for the occasion together with an engraved gold pocket
watch.
CONCERNS OF THE CITY COMMISSION: Mayor Cole advised those in attendance at the
meeting that the presentation concluded a program initiated by this City Com-
mission to honor all city employees who had worked for the City of West Uni-
versity Place twenty-five years or more, noting that the Sanitation Department, 0
Street Department, Water Department and Police Departments had" been invovled
in such honors.
ELECTRIC TYPEWRITERS: In accordance with previous action of the City Commission,
bids received for delivery of two (2) electric typewriters were opened and
results announced as follows:
Bidder
Net Bid
De1iverv Date
Dwane Davis International
Dromgoole's (Hil1croft)
Dromgoole's (Rice)
IBM
Royal Business Machines
838.00
1,804.00
1,934.00
2,017.25
1,682.00
Immediate
Immediate
Three Days
March 7, 1981
Two Days
Motion by Commissioner Ahrens, seconded by Commissioner Maneval, that bids
received for delivery of two (2) electric typewriters be referred to the City
Manager and staff for review and recommendation.
Voting Aye: All
Voting No: None
DEPARTMENT OF PUBLIC WORKS SEWER CLEANING MACHINE: In accordance with previous
action of, the City Commission, bids,received for delivery of one (1) new
pressure hydraulic sewer cleaner and manhole vacuum system were opened and
results announced as follows:
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Bidder
Net Bid
Deliverv Date
Environmental Sa~es, Inc.
Naylor Supply Company
Naylor Supply Company (Alt.)
85,419.00
85,900.00
93,300.00
One Week
120 Days
120 Days
Motion by Commissioner Horne, seconded by Commissioner Ahrens, that bids
received for delivery of one pressure hydraulic sewer cleaner and manhole
vacuum system be referred to the City Manager and staff for review and recom-
mendation.
Voting Aye: All
Voting No: None
AUTOMOTIVE REQUIREMENTS: Bids received on December 22, 1981, for delivery of
automotive equipment included in the 1981 budget were reviewed by the City
Manager and staff, and in accordance with instructions of the City Commis-
sion, the following recommendation from Purchasing Director Patt Lilly was
presented for consideration:
Recommendations on the Purchase of City Vehicles
These recommendations are based on the bids received, input from the
Department Heads and information obtained by the Personnel/Purchasing
Department. It should be noted that all trade-ins will be disposed
of through public auction and for this reason only the base bids will
be considered. The base bids have been provided on the attached sheets.
After careful consideration my recommendations are as follows:
Inspection Department
Bids were received on both standard and compact size pickup trucks. A
low bid of $6,500.27 was submitted by Charlie Thomas Ford, Inc., for a
compact size Ford Courier pickup truck. The Courier has a 40 cylinder
engine thatdget 22 mpg. Considering average yearly mileage and the
cost of gasoline, the Courier would save the city approximately $100.00
a year in fuel cost. It should be noted that the Courier meets all
specifications except one, that being the non-availability ofinstru-
ment gauges. Mr. Perry assured me that this would not present a problem
and whole-heartedly endorsed the purchase of the Ford Courier.
The Ford Courier bid on by Charlie Thomas Ford represents the lowest
bid, fuel economy and Department Head preference and for these reasons
I recommend its purchase.
Police Department
Bids have been received on two makes of cars, the Chrysler LeBaron and the
Chevrolet Malibu. Please refer to the attached sheet titled "Police Department",
for bids.
Chief Robinson has had an opportunity to drive the Chrysler product and his
conclusion was that the car performed well but that it had two serious design
problems. The trunk design does not permit proper installation of the radio
equipment. Also, the Chrysler product comes with a fender mounted AM radio antenna,
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which presents a safety problem since it could be ripped off and used as a
weapon against a Police Officer. Chief Robinson also pointed out that
there would be a $150.00 cost to refit our existing seat barriers into the
Chrysler LeBaron. The Chevrolet product does not present these design
problems or the additional refitting expense.
This is the first year that the LeBaron has been used as a Police Patrol
car and because of this its reliability has not been proven. On the other
hand, the Malibu has been in service as a Police Unit for the last three
years by a number of Police Departments and has proven to be a safe and
very reliable vehicle. Our own experience with the Malibu has been excel-
lent.
I feel the design problems of the Chrysler LeBaron and its unproven relia-
bility makes it an inferior product in comparison the Chevrolet Malibu. My
recommendation is that three Chevrolet Malibus be purchased from Bob Robertson
Chevrolet.
Public Works Department
I have been informed by the River Oaks Chrysler Plymouth and
Plymouth that the bids submitted by them were for the entire
they did not want to be considered for individual purchases.
their bid will not be considered.
Town North Chrysler
package and that
For this reason
Bids have been received on both compact and standard size cars. Please refer
to attached sheet titled "Public Works Department", for base bids.
The compact car from Bob Robertson Chevrolet represents the low bid. If the
compact vehicle was to be used by the Finance Department or the Community
Services Department I would have no difficulty in recommending its purchase.
Since it is being purchased to be used by the Public Works Director I am con-
cerned about the type of use it would receive. Mr. Eby informed me that many
times he is called to a job site and must carry different types of equipment
with him depending on the situation. The compacts do not have trunks, only
interior cargo space which would be quickly torn up if equipment was loaded
or unloaded frequently. Mr. Eby also pointed out that space in the compact
cars would not be adequate for city radio installation. It is my opinion that
a standard size car would better serve the Public Works Department.
I have driven both the Ford Fairmont and Chevrolet Malibu and the Malibu seems
to be the far superior car in terms of driving performance, interior noise and
comfort. Both cars get the same gas mileage and both meet all specifications.
It is my recommendation, based on the performance of the cars driven, that the
City purchase the Chevrolet Malibu from Bob Robertson Chevrolet.
INSPECTION DEPARTMENT
BASE BID
Bidder
S'tandard
Compact
Charlie Thomas Ford
Jack Roach Ford
Jimmie Green Chevrolet
Bob Robertson Chevrolet
6,687.65
6,659.47
6,634.40
6,542.10
6,500.27
6,675.07
8,137.55
6,945.55
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POLICE DEPARTMENT
BASE BID
Bidder
Unit 1
Unit 11
, Unit III
Jimmie Green Chevrolet
River Oaks Chrysler
Bob Robertson Chevrolet
Town North Chrysler
9,312.49
8,191. 70
8,414.75
8,158.91
9,312.46
8,191. 70
8,414.75
8,158.91
9,312.49
8,033.70
8,414.75
8,046,95
PUBLIC WORKS DEPARTMENT
BASE BID
Bidder
Standard
Compact
Charlie Thomas Ford
Jack Roach Ford
Jimmie Green Chevrolet
Bob Robertson Chevrolet
7,054.02
6,899.02
7,266.49
7,121.44
6,685.57
6,957.87
No Bid
6,006.86
Motion by Commissioner Horne, seconded by Commissioner Ahrens, that the City
Commission accept the recommendation of the Director of Personnel/Purchasing
and the pickup truck for the Inspection Department be purchased from Charlie
Thomas Fo,rd on their low bid of $6,500.00 for delivery of a Ford Courier truck,
and that three police patrol units be purchased from Bob Robertson Chevrolet
on their net bid price of $8,414.75 for each unit.
Voting Aye: All
Voting No: None
Considerable discussion was held regarding the purchase of an automotive unit
for use by the Director of Public Works including the fact that this would
provide the city an opportunity to establish performance of a compact unit;
the availability of pickup trucks within the Department of Public Works for
use in moving various equ~pment to job sites within the city; and the cost
involved for the compact model as compared to the standard model.
Motion by Commissioner Rosenbaum, seconded by Commissioner Maneval, that the
recommendation of the Director of Personnel/Purchasing be accepted and a
Chevrolet Malibu be purchased from Bob Robertson Chevrolet on the net bid
of $7,121.44.
Voting Aye: All
Voting No: None
WATER/SEWER FEES: Ordinance Number 1166 establishing water/sewer user fees
in accordance with requirements of the Environmental Protection Agency and
Texas Department of Water Resources was presented to the Commission and read
in full:
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS, BY AMENDING
CHAPTER 24, ARTICLE IV; AND PROVIDING AN EFFECTIVE
DATE.
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BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST
UNIVERSITY PLACE, TEXAS:
Section 1. That Section 24-60(b) of the Code of Ordinances
of the City of West University Place, Texas, is hereby amended so that
hereafter said Section shall read as follows:
Section 24-60(b) Penalty
In the event such customer does not pay the amount due within ten (10)
days from the date of his bill, there shall be assessed and charged
a penalty charge of ten percent (10%) of the amount due~
Any person who shall render payment with a check returned unpaid shall
be assessed and charged a penalty of $5.00.",
Section 2., That Section 24"..61 of the Code of Ordinances of
the City of West University Place, Texas, is hereby amended so that here-
after said Section shall read as follows:
Section 24-61. Same - Resumption of Service
Any consumer of city utilities whose service has been discontinued may
not again have utility service without the payment of all delinquent
bills and the payment of service charge of five ($5.00) dollars and a
new deposit as required by Section 24.63."
Section 24-63. Water and sewer service deposit - Charges
(a) Any person who shall apply to the City for water, arid sewer
service shall be required to deposit with the Water/Sewer Depart-
ment the sum of fifteen ($15.00) dollars if such person is at
that time the owner of the property for which the application
is made; and the sum of twenty ($20.00) dollars if at the time
such application is originally made such applicant is not the
owner of the property for which the application is made. Com-
mercial users shall be required to deposit with the Water/Sewer
Department the sum of twenty-five ($25.00) dollars.
(b) The Director of Finance may require a deposit of up to
triple the unpaid balance amount (including past due and
current amounts) on delinquent accounts, such additional de-
posit to be returned provided the account is kept current
for a period of six (6) months.
(c) Any person who shall apply to the city for temporary
water service shall be required to pay a temporary connec-
tion charge of five ($5.00) dollars."
Section 4. That Section 24-66(a) of the Code of Ordinances
of the City of West University Place, Texas, is hereby amended so that
hereafter said Section shall read as follows:
"Section 24-66(a). Water consumption rates established
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(a) Rates. The following schedule ofresidentia1 and commercial
water rates to be charged for use of water supplied by the city
"shall'apply'-tocalh'consumers:
Residential. ,Rate:
Minimum monthly charge, for the first 3,000
gallons or le.55"....... e. . . . . . . . . . . . . -. ., . . . . . . . . . . . . $ 4.00
Each 1,000 gallons thereafter.................... 1. 22
Commercial Rate:
Minimum monthly charge, for the first 3,000
gallons or less................-...-....-.:._........~..$
Each :L.OOO gallons thereafter....................
10.,00
1.22
Section 5. That Sec.tion24-67(a) of the Code of Ordinances
of the City of West UniversityPlace,.Texas, is hereby amended so that
hereafter said Section shall read as follows:
"Section 24,...57(a). Sewer service charge
(a) There is hereby assessed and levied ,a monthly charge for
each and every connection with the sanitary sewer of the city:
Residential Rate:
Minimum monthly charge, for the first 3,000
gallons of..water used.............................$
Each 1,000 gallons of water used thereafter......
2.50
0.78
Commercial.Rate:
Minimum monthly charge, for the first 3,000
gallons of water used................ .,...........$
Each 1 ,000 gallons of water. used thereafter... u .
2.50
0.78
Section 6. This ordinance shall take effect and be in force
immediately from and after its passage and approval.
PASSED AND APPROVED this
day of
, 1981.
Motion by Commissioner Ahrens, seconded by, Commissioner Rosenbaum, that
Ordinance Number 1166 be approved with the following changes:
Section 24..,.60(a) be changed to read: "In the event such customer
does not pay the amount due within fourteen (14) calendar days
from the date of his bill, there shallbe'assessed and charged
a penalty charge of ten percent (10%) of the amount due."
Section 24.66(a) be changed to a minimum monthly charge for the
first 3,000 gallons or less be three ($3.00) dollars rather than
four ($4.00) dollars.!
Voting Aye: Ahrens
Voting No:, Cole
Horne
Maneval
Rosenbaum
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Motion by Commissioner Horne, seconded by Commissioner Maneval., that Ordi-
nance Number 1166 be approved with the following change:
Sec,tion 24-60 (a) be changed to read: "In the event such customer
doesnot pay the amount due within fourteen (14) calendar days
from the date of his bill, there shall be assessed and charged
a penalty charge of ten percent (10%) of the amount due."
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Voting Aye: All,
Voting No: None
AMENDMENT TO. ORDINANCE NUMBER 111: Ordinance Number 1167 was presented to the
Commission and read in full:
AN ORDINANCE FIND.ING AND ,DETERMINING .THATEACH AND
ALL THE PROCEEDINGS HAVE BEEN HAD ,AND ,ALL 'THINGS;DQNE
PREREQUISITE TO THE HOLDING OF A PUBLIC HEARING TO
CONSIDER THE AMENDING OF ZONING ORDINANCE NO. III OF
THE CITY OF WEST UNIVERSITY PLACE, TEXAS, SO AS TO PER-
MIT ST. GEORGE ORTHODOX CHURCH TO USE LOT 2, BLOCK 92,
WEST UNIVERSITY PLACE 2ND ADDITION FOR CHURCH PURPOSES;
FINDING THAT A PUBLIC HEARING FOR THE PURPOSE OFCONSI~,
DERING AN AMENDMENT TO ORDINANCE NO. III HAS BEEN DULY
AND LEGALLY HELD ;APPROVlliG AND ADOPTING THE REPORTED
RECOMMENDATION OF, THE ZONING AND,PLANNING COMMISSION
THAT ORDINANCE NO. III BE AMENDED TO PERMIT SAID LOT
TO BE USED FOR CHURCH PURPOSES; FINDING THAT ORDINANCE
NO. 111 OF THE CITY OF WEST UNIVERSITY PLACE SHOULD BE
AMENDED SO AS, TO PERMIT, SUCH USE; AMENDING ORDINANCE
NO.lll PERMITTING SUCH USE; AND PROVIDING AN EFFECTIVE
DATE.
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WHEREAS, St. G~orge Orthodox Church has heretofore duly and
properfyrequested permission to use Lot 2, Block 92, West Unive~sity
Place 2nd Addition for the purpose of constructing church buildings
thereon and/or to use such, property in connection with the operation
of said church; and
WHEREAS" ,the Zoning and Planning Commission of the City of
West University Place, having considered the said request of St. George
Orthodox Church, has submitte~ its recommendation that the same should
be granted subject to a public hearing before the City Commission of
said City; and
WHEREAS,. proper notice of such hearing was given by publication
in the Houston Chronicle and that notice was mailed to each of the owners
of property within 200 feet of the aforesaid lot; and
WHEREAS, pursuant to such notice a public hearing was held by
the City Commission at the City Ilall,3800 University Boulevard at .7:00
o'clock P.M., Monday, January 12, 1981; and
WHEREAS, the City Commission is of theop1n1on that.the appli-
cation of St. George Orthodox Church should be granted.
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NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
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Section, 1. That the City Commission of the City of West
University Place hereby finds and determines that all formalities re-
quired,byOrdin~nceNo. lllCif said ,City relative to the.request of
St. George Orthodox Church for an amendment to.. the said Ordinance to
permit the use of Lot 2, Block 92, West University Place 2nd Addition
for church purposes, have been duly complied with and met.
Sectiori2. That the. report and recommendation of the Zoning
and Planning Commission relative to the application of St. George Ortho-
dox Church be, and it is hereby, approved and adopted.
Section 3. That Section 4 of Ordinance No. 111 of the City
of West University Place, Texas, is hereby amended by the addition of
a sub-paragraph to.read as follows:
"Lot 2, Block 92, West University Place 2nd Addition, may
hereafter be: used by St. George, Orthodox Church for the construction
of church buildings thereon and other uses incidental to the operation
of said church., provided however, that such use shall in all other things
comply with the existing ordinances and Build:Lng Code of the City of
West University Place, Texas."
PASSED AND APPROVED this
day of
, 1981.
Motion by Commissioner Rosenbaum,.seconded by Commissioner Maneval that Reso-
lution Number 1167 be approved as read.
Voting Aye: All
Voting No: None
FENCE CONSTRUCTION: Ordinance No. 1167 was presented to the Commission and read
in full:
AN ORDINANCE ,AMENDING THE CODE. OF ORDINANCES OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS, BY AMENDING
SECTION 6-39; THE ADDITION OF SECTION 6-54; REDESIG-
NATING SECTION 6-55; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST
UNIVERSITY PLACE, TEXAS:
,Section 1. That Section 6-39 of the Code of Ordinances of
the City of West University Place, Texas, is hereby amended so that here-
after said Section shall read as follows:
"Section 6-39. Maximum height
(a) No fence or free stand,ingwall may be constructed on
: anYl'priyate(;;pq)pertY:2exc~ediIlgte:i;ght-< 8t).:; feet in
height measured from the natural ground level or
grade at the proposed fence location, except as pro-
videdin Sub-section (c) be.1ow.
(b) A fence not to exceed eight (8') feet in height may
be constructed on the property line between a lot
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zoned f~rsingle~family dwelling use and a lot zoned
for any other use and said fence may extend to the
front property line of,the lot zoned for single-family
dwelling use.
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(c) A fence or free ,standing wall m9Y be constructed ,on
any private property not exceeding six (6') feet in
height measured from the natural g~ound level or
grade if one or more of the following :conditions
exist:
'(1) Less than s,even, :(7') feet measured from a house
or building wall to an adjacent house or building
wall.
(2) Twenty.,..four (24") inches or less separate the
eaves of adjacent houses or buildings and the
proposed fence.
(3) A hazard to, property or persons would be created
by the construction of ~L.fence~"
Section 2. That Section 6-54 of the Code of Ordinances of
the City of West University Place., Te,~as", is hereby amended so that
hereafter said Section,shall read as follows:
"Section 6-54. Maintenance
o
All property owners and/or occupants are r~quired to maintain
any fence in good,repair,so-as not to endanger any person
and/or property."
Section 3. That the Code of ,Ordinances of the City of West
University Place, Texas, is hereby amended by the addition thereto of
Section 6'.55 which said Section shall read as follows:
"Section 6-55. Penalty.
Any person, agent or employee of any person, firm or,
corporation violating the provisions of this article
shall be fined not less than $1.00 nor more than $200.00
and each day such person, firm or corporation shall allQw
such violation to ,exist shall constitute a separate and
additional offense."
Section 4. This ordinance shall take effect and be in force
immediately from and after its passage and approval.
PASSED AND APPROVED this
day of,
" 1981.
Motion by Commission Horne" seconded by Commissioner Rosenbaum, that the D'
City Attorney be instructed to re-draft Ordinance Number 6-55 to reflect
the desires of the Commission regarding the construction of fences between
two residences and the item deferred for further consideration at a special
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meeting of the City Commission on January 19, 1981.
Voting Aye: All
Voting No: None
BICYCLE LANES: Ordinance Number 1169 was presented to the Commission and read
in full:
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE
CITY OF WEST' UNIVERSITY PLACE, TEXAS, BY AMENDING
SECTION 23~81; PROHIBITING PARKING IN DESIGNATED
BICYCLE LANES DURING SPECIFIED,HOURS; DESIGNATING
BICYCLE ROUTES; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST
UNIVERSITY PLACE, TEXAS:
Section L That Section 23~181 of the Code of Ordinances
of the City of West University Place, Texas, is hereby amended so that
hereafter said Section shall read as follows:
"Section 23~181. Establishment of Bicycle Lanes
There are hereby established in the City of West University
Place, Texas, bicycle lanes to be designated primarily for
the use of bicycles in the following locations:
North and south side of University Boulevard from Community
Drive to Kirby Drive
West side of Ed10e from University Boulevard to Rice Boule-
vard
The Traffic Engineer is directed to post appropriate signs
and use other traffic control devices as shall be necessary
to properly mark said bicycle lanes."
Section 2. Parking is prohibited Monday through Friday during
the following hours in these designated lanes:
No parking from 7:00 a.ID. to 9:00 a.m. on the south side of
University Boulevard from Community Drive to Auden Street
No parking from 7:00 a.m. to 9:00 a.m. on the north side of
Uriiversity Boulevard from Ed10e to Kirby Drive
No parking from 2:00 p.m. to 6:00 p.m. on the north side of
University Boulevard from Community Drive to Auden Street
No parking from 2:00 p.m. to 6:00 p.m. on the south side of
University Boulevard from Ed10e to Kirby Drive
No parking from 7:00 a.m. to 9:00 a.m. and from 2:00 p.m. to
6:00 p.m. on the west side of Ed10e from University Bou1e~
vard to Rice Boulevard,
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Section 3. The following locations are designated as bicycle
routes within the City of West University Place:
On the north and south side of Edloe from Rice to Sunset
On the north and south side of Academy from Bellaire to Law
On the north and south side of Sewanee from Bellaire to Bissonnet
On the north and south side of Belmont from Bellaire to Bissonnet
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The Traffic Engineer is directed to post appropriate signs
as shall be necessary to properly mark said bicycle routes.
Section 4. This ordinance ,shall take effect and be in force
immediately from and after its passage and approval.
PASSED AND APPROVED this
day of
, 1981.
In response to an invitation from Mayor Cole, the following residents in at-
tendance at the meeting spoke to Ordinance Number 1169:
Mrs. Sandy Moore, 4226 University Boulevard, stated that she was completely
opposed to the ordinance and residents would be required to spend lots of
money to concrete their lawns for parking.
Ms. Ann McCay, 4102 Tennyson, stated that the streets were too narrow for
both bicycle lanes and automobiles.
Mrs. Lynn Stevens, 3507 Rice, stated that she was Chairman of the Safety Com- 0
mittee at West University Elementary School and that such Committee has re-
quested bicycle lanes in order to provide a safe route for children to get
to school.
Mr. David Cole, 4109 Cason, suggested that the bicycle lane be stopped at
West Point since that is where children turn off ,University to go to Colonial
Park. Mr. Cole noted ,that the majority of the children riding bicycles do
not pay attention to any traffic control devices and should be taught to ride
their bicycles on the correct side of the street.
Mr. Jim Norton, 3312 University, stated that he had thought about bicycle lanes
since the issue was brought up over a year ago and that it was his feeling that
such an ordinance was unnecessary and meddlesome.
Mrs. Sue Cole, 3523 Robinhood, asked if there had been a strong bicycle safety
program in the school and if not why such program had not been held before
consideration of an ordi~ance designating bicycle lanes.
Mayor Cole then requested members of the Commission to speak to the,ordinance.
Commissioner Horne: Directions shown on the ordinance for streets designated
as bicycle routes should be east and west rather than north and south as shown
in the ordinance. Commissioner Horne stated that he would vote against the
ordinance.
o
Commissioner Rose~baum: Stated that children should be ~aught to observe all
bicycle laws and the establishment of bicycle lanes would not keep children
from being seriously hurt. Commissioner Rosenbaum indicated that she would
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263
vote against the ordinance.
Commissioner Maneval: Questioned the number of children who actually use the
bicycle lanes.
Commissioner Ahrens: Stated that bicycle lanes and bicycle routes had been
discussed by the City Commission in workshop sessions, regular meetings and
public hearings for the two years he had been in office and that a workshop
meeting the previous week members of .the Commission had indicated that they
were in complete agreement with provisions of the ordinance.
Motion by Commissioner Ahrens that Ordinance Number 1169 be approved with
the correction of directions for the designated bicycle routes.
Motion died for lack of a second.
MUNICIPAL COURT ASSOCIATES: The Commission was advised that in ,accordance with
the provisions of the City Charter consideration should be given to the re-
appointment of Associate Judges and Prosecutor for the Municipal Cour.t.
Motion by Commissioner Horne, seconded by Commissioner Maneval, that Michael
Schneider and Terry Collins be reappointed Associate Municipal Court Judges
and Thomas Taylor reappointed Associate.Municipal Court Prosecutor.
Voting Aye: All
Voting No: None
DISPOSITION OF SPOIL AT SANITARY LANDFILL SITE: City Manager Dick Rockenbaugh
advised.the Commission that he had dis.cussed an agreement proposed by the
Lower Keegans Bayou, Improvement District, for the disposition of spoiL in
the city's sanitary landfill and that representatives of Turner, Collie
and Braden were agreeable to the limitation of 110,000 cubic yards~
Motion by Commissioner Horne, seconded by Commissioner Maneval, that the City
Manager be authorized to execute a contract with the Lower Keegans Bayou Im-
provement District for the disposition of a maximum of 110,000 cubic yards of
spoil in the city's sanitary landfill.
Voting Aye: All
Voting No: None
PARKS DEPARTMENT LAWN,TRACTOR: The> Commission was advised that inasmuch as bids
received on October 14, 1980 for purchase of a lawn tractor for use by the
Community Services Department had been rejected by the Commission, such pur-
chase should be readvertised.
Motion by ,CommissioBer Horne, seconded by Commissioner Maneval, that the City
Manager be authorized to advertise for bids for purchase of a lawn tractor.
Voting Aye: All
Voting No: None
GASOLINE DISTRIBUTION SYSTEM: A request was>presented to advertise for bids for
a gasoline distribution system to provide better control and records of gaso-
line distribution.
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264
Motion by Commissioner Horne, seconded by Commissioner Maneval, that,the City
Manager be authorized to advertise for bids for the purchase of a gasoline
distribution system.
Voitng Aye: All
Voting No: None
o
HARRIS COUNTY TAX APPRAISAL DISTRICT: Motion by Commissioner Horne, seconded by
Commissioner Rosenbaum that consideration of the payment of $1,759.48,for
the first quarter of 1981 to the Harris County Tax Appraisal District be
deferred until the January 19th meeting of the City Commission.
Voting Aye: All
Voting No: None
SIDEWALK REHABILITATION PROGRAM: Motion by ,Commissioner Maneval, seconded by
Commissioner Rosenbaum that consideration ofa sidewalk rehabilitation ,pro-
gram be deferred until the January 19th meeting of the City Commission.
Voting Aye: All
Voting No: None
DESIGNATION OF OFFICIAL NEWSPAPER: The Commission was advised that an official
newspaper for the city should be designated for the year 1981.
In respo~se~to=a request fora recommendation, City Secretary Lee Lock~rd '
advised th~t it would be preferable to have the Houston Post and Houston
Chronicle designated as the official newspaper for the city inasmuch as it
had been almost impossible to obtain affidavits of publication from the
Suburbia Reporter and that their billing system resulted in confusion in
the Finance Department.
o
Motion by Commissioner Maneval, seconded by Gommissioner Horne, that the
City Commission accept the recommendation of the City Secretary and the
Houston Post and Houston Chronicle be designated as the official newspaper
of the city for the year 1981.
Voting Aye: All
Voting No: None
STREET DEPARTMENT CAB AND CHASSIS: The Commission was requested to authorize the
re-advertising of bids for delivery of a cab and chassis unit for' the Street
Department inasmuch as no bids were received on December 22, 1981.
Motion by Commissioner Horne, seconded by Commissioner Maneval, that the City
Manager be authorized to advertise for'bids for delivery of a cab and chassis.
Voting Aye: All
Voting No: None
LEGAL SERVICES: The, Commission was advised that an invoice in the amount of
$5,541.05 had been received from City Attorney David Allums for legal
services rendered during the months of October, November and December.
Motion by Commissioner Ahrens, seconded by Commissioner Maneval, that the City
Commission approve, for payment an invoice submitted by City Attorney David
Allums in the amount of $5,541.05.
Voting Aye: All
Voting No: None
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265
1980 TAX COLLECTION REPORT: Tax Assessor/Collector Donna Sims presented the fol-
lowing report on the collection of 1980 taxes:
A13 of December 31, 1980, the total collected of 1980 tax income
equaled $1,311,970.00. ,(Includes payments postmarked 12-31-80)
As of January 9, 1981, the total collected of 1980 tax income
equaled $1,317,691.00.
Of a total adjusted tax roll equaling $1,422,785.00~ the above
figures represent;, a total collected on the above dates of 93.2114%
and 92.6135% respectively.
LEGAL MATTERS: City Atto:r:ney David Allums advised the Commission that he had no
new matters to bring to their attention at this time.
STAFF REPORT: City Manager Dick Rockenbaugh advised the Commission that one of
the fire trucks had a bad shaft in the water pump but should be repaired and
back in service during the week. Mr. Rockenbaugh also advised that the new
purchasi.ng program had been implemented and that Mr. Dieter Ufer had indicated
phat he was working on the city's Step 3 Application for the construction of
new wastewater treatment facilities. Mr. Rockenbaugh further advised that
some problems had ,been experienced in the electric pump on the new ater
well and.that Layne-Western Company had been called. Mr;Rockenbaugh's final
report was to advise that interviews would commence on Wednesday evening for
the position of Senior Services Director.
Members of the City Commission requested that the City MamJ.ger make arrangements
for a group photograph to be made of the City Commission on Monday, January 19th.
ADJOURNMENT: With no further business to come before the Commission at this time,
upon motion duly made, seconded and carried, the meeting adjourned at 10:10 p.m.
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ATTEST:
O(:,v~~~
City Secretary
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SPECIAL CITY ,COMMISSION MEETING
.TRnttRty ~ qi, 1 qRl ;,_
'-.
The City Commission convened in special session at the City Hall,nn Monday,
January 19, 1981, with the following members present: Mayor Cole, presiding,
Commissioners Ahrens" Horne, Maneval and Rosenbaum. The City Attorney and City
Manager were also present.
CANVASS OF ELECTION RETURNS: The returns of the General City Election held on
Saturday, January 17, 1981, submitted in sealed envelopes to the attention
of the Mayor and City Commission were presented and opened by Mayor Cole.
The results, as certified by the Precinct Judges, were read by the Mayor
and canvassed by the City Commission, whereupon ,the Mayor ,requested that
City Attorney David Allums read Resolution Number 81-03:
WHEREAS, in accordance with the Charter of the City of West
University Place, Texas; the Texas Election Code and Ordinance Number
1163 ,of the City of West University Place, a general City Election was
held on January 17, 1981, in the City of West University Place for the
purpose of electing a Mayor and four Commissioners for a two-year term
as prescribed by the City Charter; and
o
WHEREAS, in accordance with the terms and prOV1S10ns of Article
8.29a of the Election Code, the Judges of the election have made out,
signed and delivered in a sealed envelope, the returns of said election,
together with the poll lists and tally lists, to the Mayor and City 0
Commission of the City of West University Place, Texas; and
WHEREAS, the Mayor and City Commissioner~ of the City of West
University, Place, Texas, in special session, assembled on Januar,y 19,
1981, have opened and examined the election returns and have canvassed
the results thereof in accordance with the provisions of the City
Charter and the Texas Election Code and as a result of such examination
and canvass, said Mayor and City Commissioners find that at such election
the following votes were cast:
Name
Candidate
for
Precinct
15....
Precinct
8L
Precinct
1.3.3...
Dr. R.F. Stanley, Jr.
James M. Cole
Mayor
Mayor
347 430 217
189 209 230
202 233 230
331 422 230
172 198 209
339 441 207
322 391 205
348 425 238
166 197 188
209 218 230
John L. Maneval
Philip Lewis
Janet Messer
Joseph Polichino, Jr.
Jerald B. Jackson
Marylynn S. Forristall ,
Eileen Goin
Harold A. Smith
Commissioner
Commissioner
Commissipner
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
WHEREAS, asa result of such election, it was determined that Dr.
R. F. Stanley, Jr., with a total of,l,468 votes cast for him was elected
MAYOR,of the City of West University Place, Texas; and that Marylynn S.
Forristall, with a total number of 1,487 votel;l cast for her, and
Precinct
J..8,J...
474
307
317
486
284
452
443
476
261
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Philip Lewts, with a total number of 1,469 votes cast for him, and
Joseph Po1ichino,Jr., with a total number of 1,439 votes cast for
him, and Jera1d B. Jackson, with a total number of 1,361 votes cast
for him" have been elected COMMISSIONERS of the City of West Univer-'
sity Place, Texas.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That .the official results of such election _ shall be,
and they are hereby, declared pursuant to canvass of the returns of
such election by the Mayor arid City Commission to be.that:
Dr. R. F. Stanley, Jr. was elected Mayor
Marylynn S. ForristalL was elected Commissioner
Philip Lewis was elected Commissioner
Joe Polichino, Jr. was elected Commissioner
Jerry Jackson was elected Commissioner
of the City of West University Place, Texas at said election and shall
serve in such capacity until the next regular election of a Mayor and
City Commissioners as_prescribed by the City Chanter.
Section 2.. That an executed copy of this Resolution shall;xbe
delivered to each, Dr. R. F. Stanley, Jr., Marylynn S.Forristall,
Philip Lewis, Joe Po1ichino, Jr., arid Jerry Jackson, as his Certificate
of Election and duplicate copies hereoLsha1l beidelivered to the City
Secretary of the City of West University Place, Texas.
PASSED. AND APPROVED this
day of
,,1981.
Motion by Commissioner Horne, seconded by Commissioner Rosenbaum, that Resolu-
tion Number 81-03 be approved as read.
Voting Aye: All
Voting No: - None
ACCOUNTING FOR BALLOTS USED IN ABSENTEE...VOTING: In accordance with a 1979 reVl.Sl.on
of Article 6.09 of the Election Code, the following report by the City Secre-
tary was presented to the Commission:
Article 6.09 of the Election Code, which,require~ a,record of
the ballots delivered to precinct polling places, was amended
in 1979 to require that a record also be madeofi~theballots
assigned for use in absentee voting.
Inasmuch as voting machines are used in each of the city's
voting precintsthis Article does not apply to the polling
places other than the City Secretary's office which is used
to conduct absentee voting.
Morin Printing Company printed and delivered one+hundred (100)
paper ballots (consecutive numbers from 001 to 100). There
was a total of 63 absentee ballots cast, and two, (2) were mailed
but not returned until after the election.
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268
There were no defectively printed, defaced and/or mutilated
ballots.
w
HEARING OF RESIDENTS: There were a number of residents in attendance at the
meeting, however, none had matters they wished to bking to the attention
of the City Commission.
CONCERNS OF THE CITY COMMISSION: Commissioner Ahrens was advised, that plans for
the installation of the newly elected City Commission would follow those
used in previous years; with the installation,being held in the Council
Chamber.
Mayor Cole presented and read in full, Resolution Number 81-02:
WHEREAS, Richard R. Rockenbaugh was employed by the City of West
University Place, Texas, on December 6, 1976, as Assistant City Manager;
and
WHEREAS, Richard R. Rockenbaugh aad as his career objective
the field of municipal management; and
WHEREAS, the City Commission recognized the need for strong
leadership, direction and management of the city in its day to day opera-
tion; and
WHEREAS, on April 14, 1980, Richard R. Rockenbaugh was appointed
to his first position as ,City Manager; and,
[jJ
WHEREAS, as City Manager Richard Rockenbaugh has made a sincere
endeavor to fulfill the desires of the City Commission and the needs of
the City of West University Place, its citizens and employees; and
WHEREAS, the hard work by City Manager Richard Rockenbaugh in
planning and carrying out the management of the city has made posaible a
splendid forward step for the city; and
WHEREAS, it is the desire of the City Commission to express its
appreciation to Richard Rockenbaugh as a City Manager with the vision to
plan intelligently for the future and ability to interest employees and
citizens in making the City of West University Place a more permanently
beautiful place in which to live.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That Dick Rockenbaugh be commended for the leadership,
guidance and assistance he has provided the City of West University Place,
its ,City Commission, citizens'and employees and for the inspiring influ-
ence of his personality.
Section 2. That the City Commission individually expresses its ..
grateful appreciatiou to him for his dedicated and unselfish service. []
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Section 3. That this Resolution be spread upon the minutes of
the City Commission and that the Mayor be, and he is hereby, authorized
to deliver to City Manager Dick Rockenbaugh a true copy hereof signed
by each member of the City Commission.
PASSED AND APPROVED this 19th day of January, 1981.
Motion by" Commiss,ioner Maneval, seconded by Commissioner Horne, that Resolu-
tion Number 81-02 be approved as read.
Voting Aye: All
Vo.ting No: None
PROPOSED CHANGES IN EXISTING FENCE ORDINANCE: Mr. R. A. Kerr, 6312 Rutgers, advised
the Commission that the previously proposed ordinance regulating the construc-
tion of fences would damage his property, and that he had received a copy of
the new;",ordinance and would like to reserve time ,to speak when the ordinance
was presented if he desired to do so.
REGULATIONS FOR.CONSTRUCTIONOF FENCES: Ordinance Number 1168 was presented to the
Commission and read in full:
AN ORDINANCE AMENDING>THECODE OF ORDINANCES OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS, BY AMENDING SECTION 6-39;
THE ADDITION OF SECTION 6-54; RE-DESIGNATING SECTION 6-55;
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS:
Section!. That Section 6-39 of the Code oLOrdinances of the
City of West University Place, Texas, is hereby amended so that hereafter
said Section shall read as follows:
"Section 6-39. Maximum height
(a) No fence or freestanding wall may be constructed on
any private property exceeding eight (8') feet in
height;measured from the natural gro).lndlevel or
grade at the proposed fence location, except as pro-
vided in Sub-section (d) below.
(b) A fence not to exceed eight (8') feet in height may,
be constructed on the property line between a,lot
zoned for single-family dwelling use and a lot zoned
for any other use and said fence may extend "to the
front property line of the ,lot ,zoned for single-family
dwelling use.
(c) In order to provide proper and necessary fire protec-
tion andjoradequate air circulation between houses,
a fence or freestanding wall may be constructed be-
tween adjacent houses only if it does not exceed six
(6') feet in height measured from the natural ground
level or grade if one or more of the following condi-
tions exist:
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(1) Six (6') feet-Qr less exist from the proposed
fence and an adjacent house; or
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(2) Twenty-four (24") inches or less separate the
eaves of adjacent houses.
(d) When one or more of the conditions in (c) above exist, an
eight (8') foot fence may be permitted only in the rear
yard to a point not beyond the year building line of an
adjacent house nearest the proposed fence."
Section 2. That Section 6-54 of the Code of Ordinances of
the City of_Mest University Place, Texas, is hereby amended so that here-
after said Section shall read as follows:
"Section 6-54. Maintenance
All property owners and/or occupants are required to maintain
any fence in good repair so as ,not to endanger any person
and/or property."
Section 3. That the Code of Ordinances of the City of West
University Place, Texas, is hereby amended by the addition thereto of
Section 6.55 which said Section shall read as follows:
"Section 6.55. Penalty
Any person, agent or employee of any person, firm or corpora-
tion violating the provisions of this article shall be fined
not less than $1.00 nor more than $200.00 and each day such
person, firm or ,corporation ,shall allow such violation to exist
shall constitute a separate and additional offense."
n
Section 4. This ordinance shall take effect and be in force
immediately from and after its passage and approval.
PASSED -AND APPROVED this
day of
, 1981.
Motion by Commissioner Ahrens, seconded by Commissioner Maneval, that Ordinance
Number 1168 be approved with the following change: Section 6-39 (c) be changed
to show "exists".
Motion amended by Commissioner Maneval, accepted by Commissioner Ahrens, that
the word "neighboring" be inserted in Section 6-39(c) ,and in Section 6-39(d).
Voting on Ordinance Number 1168 as read, with the accepted amendments:
Aye: Ahrens
Cole
Horne
Maneval
Voting No: Rosenbaum
HARRIS COUNTY TAX APPRAISAL DISTR~ Consideration of the payment of $1,759.48
representing the first quarter of the 1981 City of West University share of
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271
costs for operation of the Harris County Tax Appraisal District as included
on the Commission agenda afterhaving been deferred on January 12, 1981.
Motion by Commissioner Horne, seconded by Commissioner Maneval, that the City
Commission approve payment of $1,759.48 as the city's share of the operation
of the Harris County Tax Appraisal District.
Commissioner Horne stated that he-.;.wanted the citizens of West University to
know that some of the tax amendments passed by the State of Texas was the
creation of unified tax appraisal district and that consideration had been given
by the city to non-payment of the city's share inasmuch as there was no penalty
involved for non-payment and also there was a possibility that inasmuch as the
Legislature created the district for such body to also fund its operation.
Voting Aye: Horne
Maneval
Voting No: Ahrens
Cole
Rosenbaum
SIDEWALK REHABILITATION PROGRAM: Ma:yor Cole was advised that it was the responsi-
bility of property owners to repair, _replace and maintain,_sidewalks in front
of their residences and that funds available in the 1981 budget could be used
to help residents with such a program.
Motion by Commissioner Ahrens, seconded by Commissioner Horne, that the re-
commendation to the new City Commission include a proposed sidewalk rehabili-
tion program and ask that further consideration be given such program.
Voting Aye: All
Voting No: None
PURCHASE OF ELECTRIC TYPEWRITERS: The following recommendation from Director of
Personnel/Purchasing Patt Lilly:
Bids received by the City Commission on Monday, January 12,
1981, were for delivery of the following typewriters:
Royal Typewriter - Bid by Dwane Davis, Int' L and Royal
Business Machines, Inc. - $838.00 & $1,682.00
Silver-Reed - Bid by Dromgoole's Typewriters, Inc.
Store No. 1 and No. 2 - $1,934.00 & $1,804.00
IBM - Bid by IBM, Inc. - $2,017.25
Each machine has heen tested by city staff and has been
carefully considered in terms of dependability, typing ease,
maintenance and price.
It is my recommendation that we purchase two IBM Selectric
111 typewriters from IBM, at a cost of $2,017.25. It has
been on the market for a number of years and is, without a
doubt, the most, dependable typewriter made. The IBM typewriter
is preferred by the city staff in terms of typitng ease. IBM
offers very good maintenance service and our experience with
IBM typewriters has been excellent.
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The Royal typewriter does not seem very well made and we were
not happy with its performance. The Silver-Reed typewriter
se~s to be an excellent machine but has been on the market a
short period of time and in my opinion has not been. proven.
o
Motion by Commissioner Rosenbaum, seconded by Commissioner Maneval~ that
the City Co~ission accept the recommendation of the Personnel/Purchasing
Director and authorize the purchase of two IBM typewriters at a total cost
of $2,017.25.
Voting Aye: All
Voting No: None.
PRESSURE HYDRAULIC SEWER CLEANER AND MANHOLE VACUTJM !=:Y!=:'T'RM. In accordance with
instructions of the City Commission, the following recommendation was made
for the purchase of a pressure hydraulic sewer cleaner and manhole vacuum
system:
The bids and specifications received on the Sewer Vacuum Truck
have been carefully reviewed by the Director of Public Works and
myself. The bids are as follows:
Naylor Supply Company - $85,900.00
Environmental Sales and Service - $85,419.00
The Sewer Vacuum Truck bid by Environmental Sales and Service
meets all specifications and is, in Mr. Eby's opinion, the
superior truck in terms of design and proven dependability.
Another consideration is the fact that Environmental Sales and
Service can deliver their truck in two to. three days. The delivery
date of the Naylor Supply Truck is one hundred twenty days.
o
It is my recommendation that the city purchase the Environmental
Sales and Service truck because of its price, proven dependability
and speed of delivery.
Motion by Commissioner Rosenbaum, seconded by Commissioner Maneval that the
City Commission accept the recommendation of Personnel/Purchasing Director
Patt Lilly and authorize the purchase of a hydraulic sewer cleaner and
manhole vacuum system from Environmental Sales and Service on their low bid
of $85,419.00.
Voting Aye:
All
Voting No: None
LEGAL MATTERS: City Attorney David Allums advised that as a citizen of West Univer-
sity he wanted to express his appreciation to the Mayor and members of the City
Commission for all of the time they had spent, noting that most citizens of the
city are not aware of the time involved.
Mr. David
sion with
ation for
City Manager Dl.ck Rockenbaugh advised the Commission that. it was the
the Director of Public Works to make a presentation to the Commission. '
Eby, Director of Public Works, presented each member of the Commis- 0
a framed Honorary Water and Sewer Operator Certificates in appreci-
their recognition of underground problems with the city's water and
STAFF REPORT:
desire of
273
sewer system.
City Manager Dick Rockenbaugh advised the Commission that in an effort to obtain
the best price for used automotive equipment the city will begin using the ser-
vices of Houston Auto Auction.
The Commission was also advised that water well /17 had been repaired and was
now back in operation.
Motion by Mayor Cole , seconded by Commissioner Horne , that the preliminary
treasurer's report submitted by Director of-Finance Patrick O'Connor be
entered into the minutes of-this meeting of the City Commission.
Voting Aye: All
Voting No: None
Enclosed herewith are copies of the , monthly report of revenues, expendi-
tures and fund balances for all city funds as of December 31, 1980. All
year-end closing routines have not yet been completed. A final report
will be prepared within two weeks. It will reflect some minor changes
in the year-end-figures submitted in this rpoert. The final report will
also reflect fund consolidations which this report does not.
A. General Fnnd
Beginning Fund Balance, January 1, 1980
$ l,26l,032
~
Add, 1980 Revenues & Transfiers
Deduct, 1980 Expenditures
+
2,707,752
2,656,429
Ending Fund Balance, December 31, 1980:
$ 1,312,355
Increase in Fund Balance
$ 51.323
B. Water/Sewer (Enterprise) Fund
Operating revenues:
Operating expenses:
733,648
656,07l
Operating profit:
$
77 ,577
Interest on investments:
Non~operating income
128,,820
l28,820
Net profit for the year:
206,397
Retained earnings, January 1, 1980: $ 701,065
Add, net profit for the year-, + 206,397
Retained earnings, December 31, 1980 $ 907,462
_[1UII__: '
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Funds provided:
Net profit for the year:
Depreciation allowance:
EPA Grant receipts
Working capital provided
206,397
92,000
112,965
Funds used:
Purchase of property, plant & equipment
(Decrease) in working capital.:
C. Heal th Fund
Beginning fund _balance January 1, 1980: $
1980 Revenues +
1980 Expenditures
Ending fund balance December 31, 1980 $
Increase in fund balance:
$ 27,034
D. Federal Revenue Sharing Trust Fund
Beginning fund balance January 1, 1980
1980 Revenues
1980 Expenditures
+
Ending fund balance December 31, 1980
Increase in fund balance
$ 5,619
E. General Debt Service Fund
~eginning fund balance January 1, 1980
1980 Revenues
1980 Expenditures
+
Ending fund balance December 31, 1980
F. 1976 Bond Drainage Construction Fund
Beginning fund balance, January 1, 1980
1980 Interest revenue
+
Ending fund balance, December 31, 1980
$
411,362
580,018
$ (168,656)
5,665
52,273
25,239
32,699
$
118,060
70,315
64,696
123,679
$
104,554
176 ,~71
163,104
118,021
$
79,416
10,863
90,279
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G. 1976 Bond Street PRving li'nnn
Beginning fund balance, January 1, 1980
$ 653,144
1980 Interest revenue
+
89,301
Ending fund balance, December 31, 1980
742,445
H. Tax Collectors Fund
1979 Tax Levy (for use in 1980 budget year)
1979 Tax Collections (as of Sept. 30, 1980)
1979 Tax Collections (Oct. I-Dec. 31, 1980)
Uncollected 1979 taxes
$1,414,757
1,386,257
3,755
$ 24,745
Percent collected Oc,t. 1979-Dec,., 1980
Percent uncollected as of Dec. 31, 1980
98 . 25 %
1. 75%
1980 Tax Levy (for use in 1981 budget year)
1980 Tax Collections (as of Dec. 31, 1980)
$l,422,323,
1.157.358
$ 264,965
Uncollected 1980 taxes
,I. Investments
Total certificates of deposit as of
December 31, 1980
Total demand depo!;lits on books:
Invested position
') )
$4,332,900
38,989
99.1%
Interest Earnings
General Fund
Water Sewer Fund
Health Fund
General Debt Service Fund
Federal Revenue Sharing Fund
1976 Bond Drainage Construction Fund
1976 Bond Street Paving Fund
$ 276,018
128,820
6,076
19,450
17,439
10 , 863
89,301
$ 547,967
Mr. Rockenbaugh stated that he would 'like to echo the sentiments expressed
by City Attorney David Allums regarding the job the City Commission has
done during its administration and his appreciation for the dedication and
time spent by members of the Commission.
ADJOURNMENT: With no further business to come before ,the Commission at this time,
upon motion duly made, seconded and carried, the meeting adjourned at 8:40 p.m.
~~~
ATTEST: ~
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City Secretary
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1
REGULAR CITY COMMISSION MEETING
January 26, 1981
The City Commission convened in regular session at the City Hall on Monday,
January 26, 1981,7:30 p.m., with the following members present: Mayor Cole,
presiding; Commissioners Ahrens, Horne, Maneval and Rosenbaum. The City At-
torney and City Manager were also present.
The Invocation was pronounced by Dr. Douglas Harper, pastor, St. Andrew's
Presbyterian Church.
Minutes of the regular meeting of the City Commission on January 12,1981, a
public hearing and special meeting on January 19,1981, were presented for
consideration.
Motion by Commissioner Ahrens, seconded by Commissioner Rosenbaum, that minutes
of the special meeting of the City Commission on January 12, 1981, and the pub-
lic hearing on January 19, 1981, be approved as submitted, and that minutes of
a special meeting on January 19, 1981, be corrected to show that Director of
Public Works David Eby verified the observation of Commissioner Ahrens that
the city now owned a sewer cleaning machine in working order and that he cast
a negative vote on the purchase of a new sewer cleaning machine, and approved
as corrected.
Voting Aye: All
Voting No: None
Mayor Cole introduced Mayor Pro-Tem Sonny Ahrens and Commissioners Horne,
Maneval and Rosenbaum. Mayor Cole then introduced Mayor Elect Rufus Stanley,
Jr., and Commissioners Elect Forristall ,Jackson, Lewis and Polichino. Mayor
Cole then asked if members of the out-going Commission had any remarks they
desired to make.
Commissioner Ahrens thanked those residents that worked very hard in the election
two years ago; expressed his gratification in, serving residents of the city;
expressed his appreciation for all those persons who served on volunteer boards
and committees; thanked city employees for their support and work; and members
of his family for sacrifices they had made during the past two years. Commis-
sioner Ahrens advised those in attendance that it was his belief that the in-
coming Commission would be the best the city has ever had.
Commissioner Maneval stated that he would like to echo Commissioner Ahrens'
remarks and that he wanted to express his appreciation to the citizens who had
entrusted to him a part in governing the city' acknowledging sacrifices made
on the part of his family and city employees; and to publicly congratulate
the new mayor and City Commission on the office they were about to assume and
to request that they meet the problems they will encounter head-on.
Commi ssi oner Rosenbaum expressed her appreci ati on to the citi zens of ~Jest
University stating that it had been a privilege to have served for the past
two years. Commissioner Rosenbaum also expressed her appreciation to members
of the city's staff for their support and hard work during the past two years.
Commissioner Rosenbaum further expressed-her appreciation to her husband, Leon
for his support during the past two years and offered her congratulations to
members of the new Commission.
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Commissioner Horne reviewed the organization of the Property Owners Association,
noting that some residents thought it to be some liberal lunatic fringe that
profited by a fluke of public disenchantment, but which he thought was a resultn I
of the need for a government that must spend and tax more wisely and respond
to citizen needs without arrogance. Commissioner Horne was most complimentary
of staff members noting the support hours spent by such staff members in pre-
paration for over 700 hours spent by the City Commission in workshop and meet-
ing sessions. Commissioner Horne paid tribute to his wife, Sylvia, for the
role she had in helping him serve as a-member of the City Commission, and wished
good luck to members of the in-coming Commission.
Mayor Cole stated that it had been a real privilege to serve as Mayor for the
past two years and that he had a lot of pride in the community and the work
it had completed. Mayor Cole further stated that there were no words in his
vocabulary to express his appreciation to staff members of the city; the
citizens who have served on boards and committees; to members of his family;
and to wish the best of luck to Mayor Stanley and members of the new City Com-
mission. '
Mr. Charles R. (Bob) Dunn, immediate past president of the Houston Bar Asso-
ciation, and former Judge of the West University Municipal Court administered
the Oath of Office to Dr. Rufus F. Stanley, Jr., as Mayor of the City of,West
University Place.
Mr. Dunn then administered the Oath of Office to Mrs. Marla Forristall, Mr.
Jerry Jackson, Mr. Philip Lewis and Mr. Joseph Polichino, Jr. as Commissioners
of the City of West University Place. .
Mr. Cole, Mr. Ahrens, Mr. Horne, Mr. Maneval and Mrs. Rosenbaum retired from 0
the Council table at this time.
Mayor Stanley called the meeting to order and advised that he had a Resolution
to present:
WHEREAS, on the twentieth day of January, 1979, the voters of
the City of West University Place, Texas, went to the polls for the pur-
pose of electing a Mayor and four members of the City Commission for a
term of two years; and
WHEREAS, the votes cast at such election were canvassed by
members of the City Commission and it was determined that Mr. Jim Cole
had been duly elected MAYOR and that Sonny Ahrens, Andy Horne, John
Maneval and Val Rosenbaum had been duly elected COMMISSIONERS of the
City of West University Place, Texas; and
WHEREAS, as the elected city officials, this administration
undertook their obligations with enthusiasm, good judgment and a fixed
determination that the highest practicable standards should be main-
tained; and '
WHEREAS, this City Commission, during the term of its office,
widened public understanding of the problems and needs of the City of
West University Place and the residents thereof; and
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WHEREAS, we express our grateful appreciation to the City Com-
mission in entrusting the execution of their plans and purposes to our
keeping and thus permitting us and our successors in the trust to share
with them to some extent the privilege of doing go09 for the city in
which we all live. '
NOW; THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE~ TEXAS:
Section 1. That MAYOR JAMES M. COLE and COMMISSIONERS SONNY
AHRENS, ANDY HORNE, JOHN MANEVAL and VAL ROSENBAUM ,be, and they are
hereby, commended for their leadership during the past two years.
Section 2. That we individually express our grateful appre~
ciation to each member of the City Commission for the dedication of their
time and unselfish devotion to the affairs of the City of West Univer-
sity Place.
Section 3. That this Resolution be spread upon the minutes
of the City Commission and that the Mayor be, and he is hereby, author-
izedto deliver to Mayor James M. Cole and Commissioners Sonny Ahrens,
Andy Horne, John Maneval and Val Rosenbaum, a true copy hereof.
PASSED AND APPROVED thi s26th day of January, 1981.
Moti on.oy >Commi ss i oner Jackson, seconded by Commi ssi oner Forri sta 11, that
Resolution Number 81-04 be approved as read.
Voting Aye: All
Voting No: None
Mayor Stanley advised those in attendance that this was not a time for poli-
tical rhetoric, but time to get to work~ noting that members of the Commission
had assumed and accepted the responsibility they had been given and that they
were going to try very hard to make everyone proud of their efforts.
- ,
Commissioner Po1ichino publicly thanked everyone who supported them in -reach-
ing their goal to serve as members of the Commission~ noting that the success
of the Commission will depend in great part on a team effort with citizens.
Commissioner Forristall advised those in attendance that she did not bring
her "little blue book" with her~ but all could be assured that those who
had volunteered would be called and problems of which she had been advised
were being taken care of. She expresse-d appreciation to those who had worked
in behalf of the Commission and stated that she felt an obligation to serve
the city. Quoting Abraham Lincoln., Commissioner Forrista11 stated, "I can't
tell you any more now, because I haven It done anythi ng yet, come back and
see me when I have finished my work."
Commissioner Lewis stated that during the campaign he had an opportunity to
meet a lot of people and that it was his hope that in two years when he turned
his Commission chair over to someone else he could say that it was a good ex-
perience.
Commissioner Jackson stated that he thought it an honor to be a member of the
Commission and that he looked forward to working with other members 'of the
Commission.
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Mayor Stanley thanked members of his family and stated that he was proud of
the city, proud of its citizens and proud of the city department heads. Mayor
Stanley advised that one of the first goals of the Commission was to re-activate IU'.
the Long Range Planning Committee; the assessment of and implementation of
capital improvements including a decision as to whether new wastewater treat-
ment facilities should be financed by user fees or a bond issue; increased
citizen involvement and communications; assessment of the condition of the
sewer collecting lines; the appointment of a citizens Communication Committee;
examination of the city's building code, especially with regard to its enforce-
ability; innovations in providing city services; and continued work on the re-
vision of the City Charter.
Through secre~ ballots counted by the City Attorney Commissioner Marla Forris-
tall was elected Mayor Pro-Tem of the~City of West University Place.
Resolution Number 81-05 was presented to the Commission and read in full:
WHEREAS, a city election was held on the seventeenth day of
January, 1981, in the City of West University Place, Texas, for the pur-
pose of electing a Mayor and four members of the City Commission; and
WHEREAS, the votes cast at the election held on January 17,
1981, were canvassed by members of the City Commission on the date of
January 19,1981, and it was determined that Dr. Rufus Stanley, Jr. had
been duly elected Mayor and that Marla Forristall, Jerry Jackson, Philip
Lewis and Joe Polichino, Jr., had been duly elected Commissioners of the
City of West University Place, Texas; and
WHEREAS, in special ceremonies of the City Commission held at
the West University City Hall on January 26,1981, each of the above
named persons were administered the Oath of Office and duly installed in
their respective elected positions; and
o
, WHEREAS, upon proper moti on and second, Commissi oner Marl a For-
ristall was elected Mayor Pro-Tem of the City of West University Place,
Texas.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That Mayor Rufus Stanley, Jr. and Mayor Pro-Tem
Marla Forristall be, and they are hereby, designated and authorized to
sign or countersign checks drawn on all banks or financial institutions
serving as depository for funds of the City of West University Place,
Texas, and any banks or financial institutions which maybe hereafter
designated as depository of city funds during the term of their office.
Section 2. Be it further resolved that all provisions of such
prior Resolutions as may conflict herewith are hereby expressly repealed;
and be it further resolved that the City Treasurer be, and he is hereby
directed, to furnish each depository bank, or financial institution with
which the city has funds on deposit, or with which the city may transact
any banking business, a true and correct copy of this Resolution.
day of January, 1981.
n
PASSED AND APPROVED this
5
Motion by Commissioner Polichino, seconded by Commissioner Forristall, that
Resolution Number 81-05 be approved as read.
Voting Aye: All
Voting No: None
There was no response to a request by Mayor Stanley that any residents having
matters they wished to discuss with the City Commission to speak at this time.
Mayor Stanley noted that this item would always be included on City Commission
agendas for the benefit of residents.
Resolution Number 81-06 was presented to the Commission and read in full:
WHEREAS, Mr. David G. Allums has heretofore been appointed City
Attorney_of the City of West University Place, Texas: and
WHEREAS, Mr. Charles Orsburn has heretofore been appointed Judge
of the Municipal Court of the City of West University Place, Texas; and
WHEREAS, Mr. Thomas Clarke has heretofore been appointed Assis-
tant City Attorney and Prosecutor of the City of West University Place,
Texas; and
WHEREAS, Mr. Terry Collins and Mr. Michael Schneider have here-
tofore been appointed Associate Judges of the Municipal Court of the City
of West University Place, Texas; and
WHEREAS, Mr. Thomas Taylor has heretofore been appointed Asso-
ciated Prosecutor of the Municipal Court of the City of West University
Place, Texas; and'
WHEREAS, each of these persons is duly licensed and a practicing
attorney; and
WHEREAS, the City Commission desires tore-appoint said David
Allums, Charles Orsburn, Thomas Clarke, Terry Collins, Michael Schneider
and Thomas Taylor to the aforementioned positions.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That David G. Allums is hereby appointed City At-
torney of the City of West University Place.
Section 2. That Charles Orsburn is hereby appointed Judge of
the Municipal Court of the City of West University Place.
Section 3. That Thomas Clarke is hereby appointed Assistant
City Attorney and Prosecutor of the City of West University Place.
Section 4. That Terry Collins and Michael Schneider are here-
by ,appointed Associate Judges of the Municipal Court of the City of West
University Place.
Section 5. That Thomas Taylor is hereby appointed Associate Pro-
secutor of the Municipal Court of the City of West University Place.
6
Secti on 6. That each of these persons is hereby vested wi th all
the powers and duties as set forth in the Charter of the City of West Uni-
versity Place and the Statutes of the State of Texas pertaining to their
official appointment.
Section 7. Said David Allums, Charles Orsburn, Thomas Clarke,
Terry Collins, Michael Schneider and Thomas Taylor shall receive as com-
pensation for their duties the amount heretofore provided for such position.
Section 8. That the terms of Terry Collins, Michael Schneider
and Thomas Taylor be for a period of sixty (60) days and that such sixty
(60) days appointment run concurrently with a previous appointment which
expires on March 9,1981.
Section 9. David G. Allums, Charles Orsburn and Thomas Clarke
shall serve in such capacities until the next regular City General Election
and thereafter until the appointment and qualification of their successors,
unless removed from said position during such period by the City Commission.
PASSED AND APPROVED this
day of January, 1981.
Motion by Commissioner Jackson, seconded by Commissioner Lewis, that Resolu-
tion Number 81-06 be approved as read.
Voting Aye: All
Voting No: None
u
Resolution Number 81-07 was presented to the Commission and read in full:
WHEREAS, it is the duty of the City Commission of the City of II~
West University Place, Texas, as soon as practical after the election of ~
a new City Commission, to appoint a City Treasurer, Assistant City Trea-
surer, Tax-Assessor/Collector, and Assistant Tax-Assessor/Collector, as
may be necessary to transact the city.s financial affairs; and
WHEREAS, the-City Commission was elected at the last regular
election held on the seventeenth day of January, 1981.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. The City Commission hereby names and appoints
Patrick O'Connor as City Treasurer of the City of West University Place,
Texas, and he is hereby invested with all of the duties and responsibilities
as set forth in the Charter of said city and the Statutes of the State of
Texas.
Section 2. The City Commission hereby names and appoints
Donna Lea Sims as Tax-Assessor/Collector of the City of West University
Place, Texas.
Section 3. The City Commission hereby names and appoints
Mildred Miller as Assistant Tax-Assessor/Collector of the City of West
University Place, Texas.
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Section 4. That each official hereby appointed shall receive
monthly compensation for the performance of their duties, in accordance
with the heretofore adopted salary schedule.
Section 5. The persons appointed to the respective offices
shall serve until the next regular City General Election, and thereafter
until the appointment and qualification of their successors, unless dis-
charged by the City Commission for just cause.
PASSED AND APPROVED this
day of
, 1 981 .
Motion by Commissioner Jackson, seconded by Commissioner Lewis, that Resolution
Number 81-07 be approved as read.
Voting Aye: All
Voting No: None
The Commission was advised that a member of the City Commission should be-de-
signated to serve as the city.s representative to the General Membership Body
of the Houston-Galveston Area Council as well asan alternate re~resentative.
Motion by Commissioner Polichino, seconded by Commtssioner Lewis, that Commis-
sioner Marla Forristall be elected as the city's representative to the General
Membership Body of the Houston-Galveston Area Council by acclamation.
Voting Aye: All
Voting No: None
Motion by Commissioner Polichino, seconded by Commissioner Forristall, that
Commissioner Jackson be elected as the city's alternate representative to the
General Mem~ership Body of the Houston-Galveston Area Council by acclamation.
Voting Aye: All
Voting No: None
Resolution Number,81~08 was presented to the Commission and read in full:
WHEREAS, city officials have determined that it is in the best
interest of the citizens of this city to continue its membership in the
HOUSTON-GALVESTON AREA COUNCIL; and
WHEREAS, the By-Laws of the Houston-Galveston Area Council
requires the appointment of a duly elected representative of each of
the governmental units for the year 1981.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That Commissioner Marla Forristall be, and she is
hereby, designated as its representative to the General Membership Body
of the Houston-Galveston Area Council for the year 1981.
Section 2. That the official Alternate authorized to serve as
the voting delegate should the hereinbefore named d.elegatebecome ineligible,
absent, or should she resign, is Commissioner Jerry Jackson.
Section 3. That the Executive Director of the Houston-Galveston
Area Council be notified of the designation of the hereinabove named dele-
gate and alternate.
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8
PASSED AND APPROVED this
day of
, 1 981 .
Motion by Commissioner Polichino, seconded by Commissioner Jackson, that Resolu-
tion Number 81-08 be approved as read.
Voting Aye: All
Voting No: None
The Commission was advised that former Mayor James M. Cole had been designated
as the city's Signatory Agent to make application for grant assistance for the
Step III phase of the wastewater treatment plant construction and consideration
should be given to the designation of someone else.
Resolution Number 81-09 was presented to the Commission and read in full:
WHEREAS. the City of West University Place deems it necessary
and proper to apply for Federal grant assistance under the Federal Water
Pollution Control Act Amendments of 1972, Public Law 92-500, and the rules
and negulations pursuant thereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
That Rufus Stanley, Jr., Mayor, as the Signatory Agent of the
City of West University Place, Texas. or the successor of said Agent, is
hereby authorized and directed to make application for grant assistance
under Public Law 92-500 and the rules and regulations pursuant thereto,
specifically 40 CFR 30.315-1 (1975); and sign the acceptance of the
grant assistance, on behalf of the ~bove-name ap~licant.
PASSED AND APPROVED this
day of
, 1 981 .
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that Re-
solution Number 81-09 be approved as read.
Voting Aye: All
Voting No: None
Mayor Stanley invited those in attendance to attend future meetings of the
City Commission.
Upon motion duly made, seconded and carried, the meeting adjourned at 8:30 p.m.
~~
ATTEST:
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City Secretary
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9
REGULAR CITY COMMISSION MEETING
February 9, 1981
The City Commission convened in regular session at the City Hall on Monday, Feb-
ruary 9, 1981,7:30 p.m., with the following members present: Mayor Stanley,
presiding; Commissioners Forristall, Jackson, Lewis and Polichino. The City
Attorney and City Manager were also present.
The Invocation was pronounced by Mayor Stanley.
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on
January 26, 1981, were presented for consideration.
With no corrections, additions or deletions being made, Mayor Stanley declared
minutes of the regular meeting of the City Commission on January 26,1981, ap-
proved as submitted.
EXPRESSION OF GRATITUDE TO EX-HOSTAGE WILLIAM ROYER: Resolution Number 81-10
was presented to the Commission and read in full :
WHEREAS, since manhood the career objective of William Royer has
been teathing; and
WHEREAS, such career has been that of a dedicated and eager
public servant in posts of steadily growing importance and authority
throughout the world; and
WHEREAS, through his leadership the privileges of learning have
been extended to many whose educational needs and possibilities would
have otherwise been neglected; and
WHEREAS, on November 4, 1979, William Royer became a part of
American history while in pursuit of his career; and
WHEREAS, for four hundred forty-four days William Royer was
called upon to use an inner' strength; a strong faith in God and a belief
in hi s fellow man; and
WHEREAS, with quiet dignity, William Royer has refused to
capitalize the affectionate plaudits of the American public for personal
advantage; and
WHEREAS, it is the desire of the City Commisson, on behalf of
the citizens of the City of West University Place, to express gratitude
for his safe return to his family; his home, his community, his state
and his country; and
WHEREAS, it is the further desire of the City Commission that
William Royer be permitted to return to his chosen career and personal
1 i fe .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
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Section 1. That the City of West University Place, Texas,
acting by and through its duly authorized City Commission, expresses its
grateful appreciation to William Royer for his distinguished service to
his country.
Section 2. That this Resolution be spread in full upon the
minutes of the City Commission and that the Mayor be, and he is hereby
authorized to deliver to William Royer a true copy hereof, signed by
each member of the City Commission.
~
PASSED AND APPROVED this 9th day of Febru~ry~ 1981.
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that
Resolution Number 81-10 be approved as read.
Voting Aye: All
Voting No: None
Mayor Stanley presented William Royer with the original of Resolution Number
81-10 which had been beautifully framed for the occasion.
HONORING WEST UNIVERSITY PLACE IIPOLICEMAN OF THE YEARII: Resol uti on Number 81-11
was presented to the Commission and read in full:
WHEREAS, Mark Moulton was appointed a Dispatcher in the West
University Place Police Department on April 1, 1976; and
WHEREAS, as a result of long hours of servi ce, dil i gent study
and dedication, Mark Moulton was promoted to the rank of Patrolman on Dl
June 3, 1977; and
WHEREAS, on April 30, 1979, Mark Moulton resigned his position
with the West University Place Police Department to fulfill a long-time
desire to live in a smaller community; and
WHEREAS, on July 30; 1979, Mark Moulton was re-employed as a
Patrolman by the West University Place Police Department; and
WHEREAS, on February 11,1980, Patrolman Mark Moulton was
promoted to the rank of Sergeant; and
WHEREAS, subsequent to a request by the 100 Club of Houston,
Police Chief Frank Robinson submitted recommendations for a candidate
to be honored by the designation of Officer of the Year by such Club; and
WHEREAS, the 100 Club of Houston has selected Sergeant Mark
Moulton as 1I0fficer of the Yearll for the City of West University Place
and the award for such honor was presented on January 20, 1981; and
WHEREAS, the City Commission wishes to express its congratulations
to Sergeant Mark Moulton for his excellent, energetic and intelligent ser-
vice to the city during the year 1980, and for his selection as 1I0fficer
of the Yearl!.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
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Section 1. That the City Commission hereby expresses its
sincere appreciation to Sergeant Mark Moulton of the City of West
University Place Police Department for his exemplary service to the
City and the citizens thereof.
Section 2. That the City Commission offers its congratulations
to Sergeant Mark Moulton for his selection by the 100 Club of Houston
as "Officer of the Year" for the City of West University Place.
Section 3. That this Resolution shall be spread in full upon
the minutes of the City Commission and that the Mayor be, and he is
hereby, authorized to deliver to Sergeant Mark Moulton a true copy here-
of signed by each member of the City Commission and attested by the City
Secretary.
PASSED AND APPROVED this 9th day of February, 1981.
Motion by Commissioner Forrista11, seconded by Commissioner Jackson, that
Resolution Number 81~11 be approved as read.
Voting Aye: All
Voting No: None
Mayor Stanley presented Sergeant Mark Moulton the original of Resolution
Number 80-11 ,which had been framed for the occasion.
HEARING OF RESIDENTS: There were a number of residents in attendance at the meet-
ing, however, none had matters they wished to bring to the attention of. the
City Commission.
GULF COAST CABLE TELEVISION: The Commission was advised that Mr. Richard D.
Barron, General Manager of the G~lf Coast Cable Television Company was unable
to attend the meeting inasmuch as his wife was ill, however, Mr. Chris Forgy,
Director of Marketing and Jay Butler, Director of Operations were both in
attendance to answer any questions members of the Commission might have.
Mr. Forgy reviewed changes that were being made in cable television services
provided_subscribers in West University brought about by the granting of a
partial franchise for the City of Houston and an order from the Federal Com-
munications Commission to vacate certain aeronautical communication frequencies.
Mr. Forgy noted that plans called for the complete change-out of all converters
and removal of traps by the e~d of the month with those ~ubscribers experiencing
most trouble being serviced first. Mr. Forgy assured members of the Commission
that his company would work with the city to televise planned "Town Hall" meet-
ings or meetings of the Commission.
In answer to questions by members of the C()mmission, Mr. Forgey noted that at
the present tim~ there are approximately 2,000 cable television subscribers in
West University and that service increase was being experienced on a very favor-
able scale.
DEPARMTENT OF COMMUNITY SERVICES RIDING TRACTOR: In accordance with previous action
of the City Commission, bids received for delivery of either a riding lawn mower
or lawn tractor were opened, and results announced as follows:
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12 ~ldder I awnmowpr I awn Trar.tor
Al 's Wholesale Distr. 1,045.00 2,400.00 U
Brookside Equipment 1,226,.99 2,319.00
W. R. Carter Sales 1,285.00 2,795.00
Watson Distributing 2,996.00 -0-
Witte Equipment -0- 2,000.00
Motion by Commissioner Polichino, seconded by Commissioner Forristall, that
bids received for delivery of either a riding lawn mower or lawn tractor'be
referred to the City Manager and staff for analysis and recommendation.
Voting Aye: All
Voting No: None
STREET DEPARTMENT CAB & CHASSIS: In accordance with previous action of the City
Commission, bids received for delivery of a new, 1981 model, 19,000 g.v.w.
cab and chassis were opened and results announced as follows:
Bidder
Base Bid
Trade-In
Net Delivered Bid
Port City Ford
GMC-Peterbilt
10,547.88
11 ,803.88
500.00
750.00
10,047.88
11 ,053.89
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that bids
received for delivery of a new 1981 model 19,000 g.v.w. cab and chassis be
referred to the City Manager and staff for review and recommendation.
Voting Aye: All
Voting No: None
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GASOLINE DISTRIBUTION SYSTEM: In accordance with previous action of the City
Commission, bids received for delivery of a gasoline distribution system
were opened and results announced as follows:
Bidder
Net Installed Price
D & M Pump Service
Detsco
Dup's, Inc.
K/W Distributing
Marand Sales
4,4~2.40
5,896.20
4,500.00
4,020.00
3,920.00
Motion by Commissioner Jackson, seconded by Com~issioner Polichino, that bids
received for, delivery and installation of a gasoline distribution system be
referred to the City Manager and staff for review and recommendation.
Voting Aye: All
Voting No: None
HEARING OF RESIDENTS: Mayor Stanley requested permrtssion to recognize Mrs. Pat
Kromberg, 2910 Sunset Boulevard, whose late arrival precluded her from being
heard under the regular scheduled agenda item.
Mrs. Kromberg advised the Commission that her concern was traffic on Sunset U
which was becoming heavier each day and action planned by the new City Com-
mission. She noted that this item had been previously discussed but had
been delayed awaiting the outcome of the recent election.
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Mayor Stanley advised Mrs. Kromberg that members of the Commission wer.e
concerned about traffic problems in the city and would soon be addressing
the question at a workshop meeting.
MODIFICATION OF TELE-CARE UNIT: In accordance with previous action of the City
Commission the only bid received for modification of the currently owned
and operated Tele-Care Unit to add 50mm strip chart recorder capability was
opened and results announced as follows:
Bidder
Net Delivered Price
Narco Telecare, Inc.
2,464.30
Motion by Commissioner Forristall that the bid received for modification of
the tele-care unit be referred to the City Manager and staff for review and
recommendation.
Motion died for lack of a second.
Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the City
Commission accept the proposal from Narco Telecare, Inc. for modification of
the tele-care unit.
Voting Aye: Jackson
Lewi s
Polichino
Voting No: Forristall
Stanley
POLICE PATROL UNITS: Invoices in the amounts of $7,498.00 and $7,448.00 submitted
by Jimmie Green Chevrolet for delivery of two (2) new 1981 police patrol units
were presented for consideration.
Motion by Commissioner Polichino, seconded by Commissioner Lewis, that the
City Commission approve payment to Jimmie Green Chevrolet in the amount of
$7,448.00 for delivery of two police patrol units.
Voting Aye: All
Voting No: None
INSPECTION DEPARTMENT AUTOMOTIVE UNIT: The Commission was presented an invoice in
the amount of $6,500.27 submitted by Charlie Thomas Ford- for delivery of a
1981 Ford Courier Pickup truck for use by the Inspection Department.
Motion by Commissioner Polichino, seconded by Commissioner Lewis, that the
City Commission accept the recommendation of the City Manager and Purchasing
Agent and approve payment of $6,500.27 to Charlie Thomas Ford.
Voting Aye: All
Voting No: None
SEWER VACUUM TRUCK: An invoice in the amount of $85,149.00 submitted by Environ-
mental Sales & Service, Inc. for delivery of one vactor model sewer cleaner
and vacuum truck was presented for consideration.
Motion by Commissioner Polichino, seconded by Commissioner Jackson, that the
City Commission accept the recommendation of the City Manager and Purchasing
Agent and approve payment of $85,149.00 to Environmental Sales & Service, Inc.
Voting Aye: All
Voting No: None
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FIRE HOSE: A request was presented to the Commission to advertise for bids for
purchase of five (5001) feet of 2!I fire hose and three (3001) feet of HII
fire hose for which the sum of $1,515.00 was included in the 1981 budget.
Motion by Commissioner Polichino, seconded by Commissioner Forristall
that the City Manager be authorlzed to advertise for bids for purchase
of 5001 feet of2!II fire hose and 300' of HIl fire hose..
Voting Aye: All
Voting No: None
FIRE CABINET FOR PERSONNEL/PURCHASING DEPARTMFNT. A request was presented to
the Commission to advertise for bids for purchase of-a filing cabinet for
use in the Personnel/Purchasing Department for which the sum of $600.00
was included in the 1981 budget.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the
City Commission authorize the City Manager to advertise for bids for purchase
of a filing cabinet for use of the Personnel/Purchasing Department.
Voting Aye: . All
Voting No: None
SANITARY LANDFILL iRENCH EXCAVATION: The Commission was presented an invoice in
the amount of 9,415.62, submitted by John G. Holland, Inc. for excavation of
9,231 cubic yards of trench at the sanitary landfill site.
Motion by Commissioner Lewis, seconded by Commissioner Forristall, that the
City Commission approve for payment an invoice submitted by John G. Holland,
Inc. for excavation at the sanitary landfill site.
Voting Aye: All
Voting No: None
HARRIS COUNTY APPRAISAL DISTRICT: The Commission was advised that a statement
in the amount-of $1,759,48, representing the first quarter payment due the
Harris County Appraisal District for the city.s share of the 1981 budget
had been presented to the previous City Commission, however, no action was
taken to approve payment.
City Attorney David Allums reviewed a suit which had been filed by the City
of Houston against the County C-lerk and the City of West University Place
decision to become:a part of such suit.
Motion by Commissioner Lewis, seconded by Commissioner Jackson, that the City
Commission defer discussion on this item until further study.
Voting Aye: All
Voting No: None
WATER/SEWER RATES: Ordinance Number 1169 was presented to the Commission and
read in full:
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS, BY AMENDING SECTION
'24-(a) AND SECTION 24-67{a); AND PROVIDING AN EFFECTIVE
DATE~
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST
UNIVERSITY PLACE, TEXAS:
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Section 1. That Section 24-66(a) of the Code of Ordinances of
the City of West University Place, Texas, is hereby amended so that here-
after said Section shall read as follows:
"Section 24-66(a). Water consumption rates established
(a) Rates. The following schedule of residential and commercial
water rates to be charged for use of water supplied_ by the city
shall apply to all consumers:
Residential Rate:
Minimum monthly ,charge, for the first 3,000
ga 11 ons or 1 ess. . . it. . . . . . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . .
Each 1,000 gallons thereafter..........................
Commercial Rate:
$ 4.00
0.84
Minimum monthly charge, for the first 3,000
ga 11 0 n s or 1 e s s ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Each 1,000 gallons thereafter..........................
$10.00
0.84
Section 2. That Section 24-67(a) ,of the Code of Ordinances of the
City of West University Pl ace, :fexas, is hereby amended so that hereafter
said Section shall read as follows:
"Section 24-67(a). Sewer service charge
(a) There is hereby assessed and levied a monthly charge for
each and every connection with the sanitary sewer of the city:
Residential Rate:
Minimum monthly charge, for the first 3,000
gallons of water usedL........~......i......~.......... $ 2.50
Each 1,000 gallons of water used thereafter............ 0.58
Commercial Rate:
Minimum monthly charge, for the first 3,000
gallons of water used.................................. $ 2.50
Each 1,000 gallons of water used thereafter............ 0.58
Section a.This ordinance shail take eff~ct and be in-force
immediately from and after its passage and approval.
day of
, 1981.
y' \
PASSED AND APPROVED this
Motion by Commissioner Polichino, seconded by Commissioner Jackson, that
Ordinance Number 1169 be approved as read.
Voting Aye: All
Voting No: None
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LEGAL MATTERS: City Attorney David Allums advised the Commission that there were
no new legal matters for discussion at this time.
CONCERNS OF THE CITY COMMISSION: Commissioner Forristall expressed appreciation U'
to a number of staff members and residents for their assistance in pre-
paration of the reception honoring Mr. William Royer, Jr.
Commissioner Forristall suggested that Mr. Royer be consulted prior to the
acceptance of an offer from Senator Mike Richards to plant a tree somewhere
in the city in honor of Mr. Royer.
Mayor Stanley advised that members of the present City Commission will be
interested in soliciting private funds for city use and that perhaps a
charge to the Parks Board at some early date would be on the acceptance of
such funds.
Commissioner Forristall requested that consideration be given to the property
on Community Drive purchased by the city fora possible water well site be
considered for use as a pocket park.
STAFF REPORT: City Manager Dick Rockenbaugh presented draft copies of a proposed
edition of "City Currents II for review by the City Commission which are planned
to be included with water bills to be mailed on the 16th of February.
The Commission was advised that Fire Chief Ben Wilcher would be showing a film
of the Las Vegas MGM hotel fire on Wednesday night.
Members of the Commission were requested to advise if they planned to respond
to an invitation from Houston Mayor Jim McConn to attend a Prayer Breakfast.
City Manager Dick Rockenbaugh was requested to arrange workshop sessions for
the City Commission at 6:30 p.m. on Thursday, February 12th and 8:00 a.m. on
Saturday, February 14th to continue Department Head interviews and consider-
ation of membership to a Long Range Planning Committee, Recycling Committee
and Communications Committee.
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BOARD AND COMMITTEE MINUTES: Minutes of the following board and committee meetings
were presented to the Commission for their information.
~) Zoning and Planning Commission meeting on January 8, 1981
b) Electrical Board meeting on January 19, 1981
ADJOURNMENT: With no further business to come before the Commission at this time,
upon motion duly made, seconded and carried, the meeting adjourned at 10:00
p.m.
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Mayor
ATTEST:
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City Secretary
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REGULAR CITY COMMISSION MEETING
February 23, 1981
The City Commission convened in regular session at the City Hall on Monday, Febru-
a ry 23, 1981, 7: 30 p. m., wi th the fo 11 owi ng persons present: Mayor Stan 1 ey, pre-
siding, Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney
and City Manager were also present.
Commissioner Forristall requested those in attendance to join in the Pledge of
Allegiance to the flag.
HEARING OF RESIDENTS: Mr.W. L. Partridge, 4040 Ruskin, advised the Commission
that he was pleased to see the Commission open their meetings with an Invo-
cation or Pledge of Allegiance inasmuch as he was afraid such privilege might
be taken away if citizens were not careful.
APPOINTMENT OF LONG RANGE PLANNING COMMITTEE: Resolution Number 81-12 was presented
to the Commission and read in full:
WHEREAS, it is the obligation of the City Commission pursuant
to provisions of the City Charter and ordinances heretofore adopted,
to appoint members to various boards and committees; and
WHEREAS, the Mayor and members of the City Commission have con-
tacted qualified citizens to serve on the Long Range Planning Committee;
and
WHEREAS, certain persons have indicated a desire and willingness
to serve as members of the Long Range Planning Committee. .
NOW, tHEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the following persons be appointed to serve
as members of the Long Range Planning Committee:
John Neighbors, Chairman
Sonny Ahrens
Charles Ba-ldwin
Ann Covert
Bill Lenhart
Eugene McFaddin
Jim McGibney
Peggy McGowen
Janet Redeker
Duane Schaefer
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Section 2. That the persons hereby appointed to the Long Range
Planning Committee shall serve without compensation.
Section 3. That the persons hereby appointed shall serve until
the appointment and qualification of their sucCessors.
day of
, 1981.
PASSED AND APPROVED this
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Motion by Commissioner Jackson, seconded by Commissioner Lewis, that Resolu-
tion Number 81-12 be approved as read.
Voting Aye: All Voting No: None
APPOINTMENT OF RECYCLING COMMITTEE: Ordinance Number 1170 was presented to
the Commission and read in full:
n
AN ORDINANCE CREATING A RECYCLING COMMITTEE OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS; DEFINING THE DUTIES OF
SUCH COMMITTEE; PROVIDING THE LENGTH OF SERVICE; APPOINT-
ING CERTAIN PERSONS TO SERVE AS MEMBERS THEREOF; AND PRO-
VIDING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. There is hereby created and established a Recycling
Committee of the City of West University Place, Texas, which Committee
shall consist of six (6) members who shall be appointed by the City Com-
mission.
Section 2. The Committee shall have power and shall be re-
quired to:
(a) Advise the City Commission and the City Manager on matters
relating to recycling.
(b) Make studies and investigations of recycling operations
and recommend to the City Commission plans for the im-
provement of such operations.
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(c) Make studies and investigations of the public partici-
pation in the recycling program of the city and make
recommendations to the City Commission regarding such
program.
(d) Perform such other duties with reference to recycling,
not inconsistent with this Ordinance, as the City Commis-
sion may from time to time request.
Section 3. Members of the Recycling Committee shall be quali-
fied electors of the city.
Section 4. Members of the Committee shall serve until the next
regular city election and until their successors are appointed and quali-
fi ed.
Section 5. Members of the Committee shall serve without com-
pensation.
, Section 6. All personnel in the service of the city shall n
furnish the Committee any information required by it in the performance
of the Committee's duties and shall allow members of the Committee
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reasonable access to premises, buildings and records under the charge
and direction of such employee.
Section 7. The following persons are hereby appointed as the
initial members of such Committee:
Sonia Benjamin
Shirley Berg
Pam Curri e
Ella Beth Goetschius
Nina McGibney
Odile Roberts
Section 8. This Ordinance shall take effect and be in force
immediately from and after its passage and approval.
PASSED AND APPROVED this,
day of
, 1 981 .
Motion by Commissioner Jackson, seconded by Commissioner Polichino that Ordi-
nance Number 1170 be approved as read.
Voting Aye: All Voting No: None
APPOINTMENT OF COMMUNICATIONS COMMITTEE: Ordinance Number 1171 was presented to
the Commission and read in full:
AN ORDINANCE CREATING A COMMUNICATIONS COMMITTEE OF
THE CITY OF WEST UNIVERSITY PLACE, TEXAS; DEFINING THE
DUTIES OF SUCH COMMITTEE; PROVIDING THE LENGTH OF SERVICE;
APPOINTING CERTAIN PERSONS TO SERVE AS MEMBERS THEREOF;
AND PROVIDING AN EFFECTIVE DATE
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. There is hereby created and established a Communi-
cations Committee of the City of West University Place, Texas, which
Committee shall consist of six (6) members who shall be appointed by the
City Commission.
Section 2. The Committee shall have power and shall be re-
quired to:
(a) Advise the City Commission and City Manager on matters
regarding communications with residents of the city.
(b) Make studies and investigations and recommend to the City
Commission means by which citizens may be better informed
of the actions and activities of the city government.
(c) Make studies and investigations and recommend to the City
Commission means by which city officials and employees
may be made aware of the concerns and desires of residents
of the city.
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(d) Perform such other duties withre-ference to communications,
not inconsistent with this Ordinance, as the City Commis-
sion may from time to time request.
Section 3. Members of the Communications Committee shall be
qualified electors of the City.
Section 4. Members of the Committee shall serve until the next
regular City Election and until their successors are appointed and quali-
fied.
sation.
Section 5. Members of the Committee shall serve without compen-
Section 6. All personnel in the service of the city shall fur-
nish the Committee any information required by it in the performance of
the Committee's duties and shall allow members of the Committee reason-
able access to premises, buildings and records under the charge and dir-
ection of such employee.
Section 7. The following persons are hereby appointed as the
initial members of such Committee:
Julia Carter
Ann Harrison
Elizabeth Lancaster
Linda Lewis
Archie Ryan
Judy Schaefer
Section 8. This Ordinance shall take effect and be in force
immediately from and after its passage and approval.
PASSED AND APPROVED this
day of
, 1981.
Motion by Commissioner Polich-ino, seconded by Commissioner Forristall, that
Ordinance Number 1171 be approved as read.
Voting Aye: All
Voting lo: None
Mayor Stanley administered an Oath of Office to all members of the Long Range
Planning Committee, Recycling Committee and Communications Committee that were
in attendance at the meeting.
SPLASH BASH REPORT: The Commission was advised thatjnasmuch as no representative
of the Parks and Recreation Board had been available to attend the meeting,
Tom Carson, Director of Community Services, would present a report on the
Splash Bash activities held on Labor Day.
Mr. Carson noted that the Parks and Recreation Board had been advanced the
sum of $1,000 to defray initial expenses of the Splash Bash and had returned
a check in the amount of $1,429.47, representing repayment of the advance
and profits that had been made.
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Mr. Carson noted that members of the Parks and Recreation Board had held a
meeting to discuss possible use of the funds and were considering the pur-
chase of additional play equipment to be installed at Colonial Park or the
purchase of game equipment for the game room at Colonial Park.
Commissioner Polichino suggested that use of the $429.47 be left to the dis-
cretion of the City Manager, staff and members of the Parks and Recreation
Board.
RECOMMENDATIONS FOR PURCHASE OF BID ITEMS: The Commission was advised that bids
received by the City Commission on February 9, 1981, for purchase of a riding
lawnmower/ttaotor for the Community Services Department; fuel distribution
system for all departments and a 19,000 g.v.w. cab and chassis for the Street
Department had been reviewed and recommendations for purchase had been pre-
pared.
Motion by Commissioner Polichino, seconded by Commissioner Jackson, that recom-
mendations of the City Manager, Director of Purchasing/Personnel and Department
Heads be accepted and the following purchases be authorized by the City Commis-
sion:
Riding Lawnmower - Al1s Wholesale Distributing - $1,045.00
Fuel Distribution System - Marand Sales Company - $3,920.00
19,000 g.v.w. Cab and Chassis - Port City Ford - $10,547.88
Voting Aye: All
Voting No: None
REQUEST TO ADVERTISE FOR BIDS: Requests were presented to the Commission to adver-
tise for bids for the purchase of the following equipment for which funds
are included in the 1981 budget:
Park Equipment Trailer - Community Services Department
Tables & Chairs - Community Services Department
Diving Boards and Stands - Community Services Department
Air Paks - Fire Departl'!Jent
Fire Nozzles - Fire Department
Emulsified Asphalt and Coverstone - Street Department
Motion by CommissionerPolichino, seconded by Commissioner Jackson, that the
City 1V1anager be authori zed to adverti se for bi ds for the fo 11 owi ng:
Park Equipment Trailer
Tables & Chairs
Diving Boards and Stands
Air paks
Fire Nozzles
Emulsified Asphalt and CoVerstone
Voting Aye: All
Voting No: None
LEGAL MATTERS: City Attorney David Allums reviewed the status of the suit filed
by the City of Houstonvs Anita Rodeheaver (Harris County Tax Appraisal Dis~
trict).
Mr. Allums requested that anyone desiring to make a gift to the city be re-
ferred to him to work out any~details regarding such gift.
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STAFF REPORT: City Manager Dick Rockenbaugh-advised that he had no additional
items for consideration by the Commission at this time.
CONCERNS OF THE CITY COMMISSION: Commissioner Lewis requested that letters be IJ
directed by the City Manager to residents signing petitions requesting that ;
consideration be given to paving the 3500/3600 blocks of Cor on do Court, the
4200 block of Albans and the 4299 block of Emory advising the procedure which
has historically been followed regarding a paving program.
Mayor Stanley advised that a letter had been received from Mr. Seth Ramey
stating that he has chosen to no longer be a member of the city.s Insurance
Committee. Mayor Stanley stated that he felt it in order to address a
letter to Mr. Ramey expressing appreciation for his many years of service
to the City.
Mayor Stanley directed attention to minutes of a meeting of the Health Board
in November in which Dr. Pickering pointed out that there had been little com-
munication between the City Commission and the Health Board. It was suggested
that a workshop session be called to discuss these concerns with Dr. Pickering.
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on
February 9,1981, were presented to the Commission for their consideration.
With no additions, deletions or corrections being made, Mayor Stanley noted
the minutes would be approved as submitted.
BOARD AND COMMITTEE MEETING MINUTES: Minutes of the following board and committee
meetings were presented to the Commission for their information.
Electrical Board meeting on February 16, 1981
Zoning and Planning Commission meeting on February 12, 1981
Commissioner Polichino noted that minutes of the Electrical Board meeting
included discussion on allowing plastic floor receptacle boxes with no
decision being reached. Commissioner Polichino requested that a method be
devised whereby final decisions are made. It was suggested that a letter be
addressed to the Electrical Board expressing appreciation for the minutes
of the meeting of such board and requesting that the Commission be advised
when final decisions are made on certain items. .
ADJOURNMENT: With no further business to come before the Commission at this time,
upon motion duly made;seconded and carried, the meeting adjourned at 9:00 p.m.
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ATTEST:
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REGULAR CITY COMMISSION MEETING
March 9, 1981
The City Commission convened in regular session at the City Hall on March 9, 1981,
7:30 p.m., with the following members present: Mayor Stanley, presiding, Commis-
sioners Forristall, Jackson and Lewis. The City Attorney and City Manager were
also present. CommissionerPolichino was out of the city.
Commissioner Jackson requested those in attendance to join in the Pledge of Alle-
giance to the flag.
HEARING OF RESIDENTS: Mr. Ferd Rieger, 6516 Brompton Road, advised the Commission
that he had a number of questions and observations that he would like to ad-
dress to the Commission:
1) How are calculations made for water/sewer usage with only one meter?
2) Suggest that the city be more consistent with its pickup of recycling
material, noting that some weeks it was not picked up at all.
3) The poor job done by employees of the Sanitation Department in putting
garbage cans in the back yard after they have been emptied and the leav-
ing of cans on the street for a number of hours waiting for the truck
to come by. -
4) The fact that residents are not notified when water will be turned off
for line repairs.
5) His dislike for the word "optional" being used on tax rendition forms.
Mayor Stanley explained the water/sewer billing process to Mr. Rieger;
noted the appointment by the Commission of a Recycling Committee to inves-
tigate methods to better publicize the program and increase participation;
and that plans were now in the process to change tax rendition forms and in-
formation.
Mrs. Lexie Hazlett, 6420 Sewanee, requested that repairs be made to the fence
at the University Boulevard bridge over Poor Farm Ditch, and expressed her dis-
like with the distribution of the Southwest Cable News weekly in her front
yard.
INSURANCE COMMITTEE: Resolution Number 81...13 was presented to the Commission and
read in full:
WHEREAS, Seth Ramey has served as a member of the Insurance Com-
mittee of the City of West University Place since 1954; and
WHEREAS, during all such service Mr. Ramey contributed his time,
knowledge and expertise to the functions of the Insurance Committee; and
WHEREAS, the City Commission wishes to recognize Seth Ramey.s
long and faithful service to the city and the citizens thereof.
NOW, THEREFORE~ BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the City of West University Place, Texas, acting
by and through its duly authorized City Commission, hereby commends Seth
.".~,-,,.......,......
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24
Ramey for his unquestionable professional integrity during his many
years of service to the city.
Section 2. That the City Commission individually expresses ,]
its grateful appreciation to him for his unselfish devotion.
Section 3. That this Resolution be spread upon the minutes
of the City Commission, and the Mayor be, and he is hereby, authorized
to deliver to Seth Ramey a true copy signed by each member.~' of the City
Commission and attested by the City Secretary.
PASSED AND APPROVED this 9th day of March, 1981.
Motion by Commissioner Jackson, seconded by Commissioner Forrista11, that
Resolution Number 81-13 be approved as read.
Voting Aye: All
Voting No: None
Mayor Stanley presented Mr. Ramey the original of Resolution Number 81-13 which
had been framed for the occasion.
ELECTRICAL BOARD: Resolution Number 81-14 was presented to the Commission and
read in full:
WHEREAS, it is the obligation of the City Commission, pursuant
to provisions of the Charter of the City of West University Place, Texas,
and ordinances heretofore adopted, to appoint members to various Boards; -
and
WHEREAS, the Mayor and members of the City Commission have con-
tacted qualified citizens to serve on the various Boards; and
WHEREAS, certain persons have indicated a desire and willingness
to serve as members of the Electrical Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the following persons be appointed to serve as
members of the Electrical Board:
A. B. Fisk
Oscar Johnson
James Todd
Jayne Davis
Bi 11 C10we
Section 2. That persons hereby appointed to the Electrical
Board shall serve without compensation.
Section 3. That the persons hereby appointed to the Electrical
Board shall serve for a period of two years from the date of this Resolu-
tion, and thereafter until the appointment and qualification of their suc-
cessors.
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PASSED AND APPROVED this
day of
, 1981.
Motion by Commissioner Jackson, seconded by Commissioner Lewis, that Resolu-
tion Number 81-14 be approved as read.
Voting Aye: All
Voting No: None
Mayor Stanley administered the Oath of Office to Bill Clowe, Jayne Davis,
A.B. Fisk and James Todd as members of the Electrical Board.
PERSONNEL/PURCHASING DEPARTMENT FlLINGCABINET: In accordance with previous
action of the City Commission, bids received for delivery of one five-
drawer file cabinet were opened and results announced as follows:
Stationers, Inc.
Commercial Furnishings
S-A-M Office Furniture
Carroll Discount Furniture
AOD Office Equipment
Litton
477 .44
522.20
559.50
549.00
559.50
528.73
Motion by Commissioner Lewis, seconded by Commissioner Jackson, that the
lowest acceptable bid be accepted and the Director of Personnel/Purchasing
authorized t~purchase one five-drawer file cabinet.
Voting Aye: All
Voting No: None
FIRE HOSE: In accordance with previous action of the City Commission, bids re-
ceived for delivery of 500. of 2-!1I fire hose and 300. of HII fire hose were
opened and results announced as follows:
Bidder
500ft. 2-!'1
300 ft. HII
Fire Fox Corporation
Fire Protection Service
Claude Wright & Assoc.
875.00
840.00
810.00
330.00
342.00
336.00
Motion by Commissioner Forristall, seconded by .Commissioner Jackson, that bids
received for delivery of 500 feet of 2-!1I fire hose and 300 feet of HII fire
hose be referred to the Director of Personnel/Purchasing for review and recom-
mendation.
Voting Aye: All
Voting No: None
MUNICIPAL COURT ASSOCIATES: The Commission was advised that in accordance with the
provisions of the City Charter it was necessary for consideration to be given
to the re-appointment of Associates to serve the Municipal Court.
Motion by Commissioner Forristall, seconded by Commissioner Lewis, that Michael
Schneider and Terry Collins be re-appointed Associate Municipal Court Judges
and Thomas Taylor re-appointed Associate Municipal Court Prosecutor.
Voting Aye: All
Voting No: None
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REVENUE PROCEDURE 80-55: Resolution Number 81-15 was presented to the Commission
and read in full:
WHEREAS, the provisions contained in Revenue Procedure 80-55
have been brought to the attention of the City Commission; and
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WHEREAS, such provisions threaten severe damage to current
and future budgets of the City of West University Place, Texas; and
WHEREAS, it is the desire of the City Commission to support
the efforts of Senator Lloyd Bentsen in requesting that Revenue Proce-
dure 80-55 be withdrawn.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the Treasury Secretary be urged to withdraw
Revenue Procedure 80-55 prior to its proposed June 1,1981, effective
date.
Section 2. That Senator Lloyd Bentsen be advised of the major
impact on any method of financing capital improvements for the city
should such Revenue Procedure not be withdrawn.
Section 3. That cities of Texas, which has pledging requirements
among the strictest in the nation, join together~ith the Texas Municipal
League to request that Revenue Procedure 80-55 be withdrawn.
day of
, 1981.
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PASSED AND APPROVED this
Motion by Commissioner Forristall, seconded by Commissioner Lewis, that Reso-
lution Number 81-15 be approved as read.
Voting Aye: All
Voting No: Nohe
PUBLIC WORKS DEPARTMENT AUTOMOTIVE UNIT: An invoice in the amount of $7,150.24
from Bob Robertson Chevrolet for delivery of a 1981 4-Door Sedan for use of
the Pub 1 i c Works Department was presented for consi derati_on.
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the
City Commission approve payment to Bob Robertson Chevrolet in the amount of
$7,150.24 for delivery of a 1981 4-Door Sedan.
Voting Aye: All
Voting No: None
LEGAL MATTERS: City Attorney David Allums advised the Commission that he was
working on pending legal matters and was also preparing a resultion for con-
sideration which would permit the city's Health Officer to obtain a search
warrant to enter premises where health hazards were believed to exist.
STAFF REPORt: City Manager- Dick Rockenbaugh advised the Commission that there
were a number of staff items that should be considered by the Commission as U
soon as possible including a report by Finance Director Patrick O.Connor re- . ...
garding the computer and Director of Purchasing/Personnel Patt Lilly in the ...
personnel area.
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City Commission Workshop Meetings were scheduled for Saturday, March 14th at
7:30 a.m. and Monday, March 16th at 6:00 p.m.
CONCERNS OF THE CITY COMMISSION: Commissioner Jackson requested that the thank-you
note received from Mrs. Royer be entered into the Commission minutes:
How does one say "thank you" to a whole city? I am so grateful
to you all - the Police Department, the Fire Department, those
in the Recreation Department, and all those in the City Manager's
Department. There are so many individuals too whom I would like
to say thank you, I hope you will reach them all and tell them I
thank them, I thank them.
Bill1s return to West UniverSity Place was the joy to which he
was looking forward even though it was overwhelming for him. He
has always loved it, now it is more endeared to him than ever.
Folks in the U.S.A. now know where it is when mail is delivered
addressed Bill Royer, West University Place, Texas!!
Thank you again, and your lovely wife for all the kindness you
have shown.
Commissioner Lewis noted that he was concerned about the explanation that would
go to residents when they receive property re-evaluation forms. It was sug-
gested that emphasis be made in the City Currents and other means.
Commissioner Forristall directed attention to a letter received by members of
the Commission from City Secretary Lee Lockard requesting permission to attend
the Annual Conference of the International Institute of Municipal Clerks to be
held in Atlanta, Georgia on May 17/21. Members of the Commission approved the
request.
Mayor Stanley was advised that problems had previously been experienced in the
construction of a basketball court at Colonial Park and that the project would
be considered again.
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission
on February 23, 1981, were presented for consi deration.
Motion by Commissioner Jackson, seconded by Commissioner Lewis, that minutes
of the regular meeting of the City Commission on February 23, .1981, be ap-
proved as submitted.
Voting Aye: All
Voting No: None
ADJOURNMENT: With no further business to come before the Commission at this time,
upon motion duly made, seconded and carried, the meeting adjourned at 9:00 p.m.
IF~
. Mayor
ATTEST:
K~ ~~~
City Secretary
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REGULAR CITY COMMISSION MEETING
March 23, 1981
The City Commission convened in regular session at the City Hall on March 1\]
23, 1981, 7:30 p.m., with the following members present: Mayor Stanley, pre-
siding, Commissioner Forristall, Jackson, Lewis and Polichino. The City
Manager was also present. City Attorney Davi d A 11 ums was absent due to ill ness
in his family.
Commissioner Lewis requested those in attendance to join in the Pledge of
Allegiance to the flag.
TRAFFIC CONDITIONS: Mr. Robert Dillon, 2704 Nottingham, advised the Commission
of the gradual increase in traffic on Nottingham. This problem started
when there was a traffic light put on Sunset. He offered two alternatives
as a possible solution; 1) Cul-de-sac, 2) One way street east bound. Mr.
Dillon also stated the traffic was affecting residents being able to sell
their homes.
Ms. Lynette Lanceley,2626 Nottingham, stated that the problem now on
Nottingham was created by Triangle Refineries traffic at lunch time and
the time the employees left their work in the evenints as ,employee parking
lot exits on Nottingham and Kirby.
Mrs. Smith, 2619 Nottingham, adivsed the Commission that traffic, which is
bound for the Southwest Freeway, backs up past Kirby. She also suggested
the closing of the Triangle exit which opens on Nottingham.
Mr. Bob Lang, 2624 Nottingham, stated his main concern was for the children's
safety as he felt they were in danger because of the traffic. Another con-
cern of his was the number of cars parked in the street. He also supported
the idea of a cul-de-sac or making Nottingham a one way street.
Ms. Alice Dodd, 2620 Nottingham, noted that after activities in the Astrodome
the traffic increased in the area.
o
INSURANCE COMMITTEE: Resolution Number 81-16 was presented to the Commission
and read in full:
WHEREAS, it is the obligation of -the Ci-ty Commtssion pursuant
to provisions of the City Charter and ordinance heretofore adopted, to
appoint members to various boards and committees; and
WHEREAS, the Mayor and members of the City Commission have
contacted qualified citizens to serve on the Insurance Committee; and
WHEREAS, certain persons have indicated a desire and willingness
to serve as members of the Insurance Committee.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CIT.Y OF WEST UNIVERSITY PLACE, TEXAS:
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Section 1. That the following persons be appointed to serve
as members of the Insurance Committee:
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Joe Williams, Chairman
Don Suman
Duane Lewis
Howard Marshall
Ken King
Section 2. That the persons hereby appointed to the Insurance
Committee shall serve without compensation.
Section 3. That the persons hereby appointed shall serve
until the appointment and qualification of their successors.
PASSED AND APPROVED this 23rd day of March, 1981.
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that
Resolution Number 81-16 be approved as read.
Voting Aye: - All
Voting No: None
PERSONNEL BOARD: Resolution Number 81-17 was presented to the Commission and read
in full:
WHEREAS, it is the obligation of the City Commission pursuant
to provisions of the City Charter and ordinance heretofore adopted, to
appoint members to various boards and committees; and
WHEREAS, the Mayor and members of the City Commission have con-
tacted qualified citizensdto serve on the Personnel Board; and
WHEREAS, certain persons have indicated a desire and willingness
to serve as members of the Personnel Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the following persons be appointed to serve as
members of the Personnel Board.'
Burt Ballanfant
Harry Bri sto 1
Paul Stevens
Section 2. That the persons hereby appointed to the Personnel
Board shall serve without compensation.
Section 3. That the persons hereby appointed shall serve until
the appointment and qualification of their succeSsors.
Motion by Commissioner Jackson, seconded by Commissioner Lewis, that Resolution
Number 81-17 be approved as read.
Voting Aye: All Voting No: None
ZONING AND PLANNING COMMISSION: Resolution Number 81-18 was presented to the
Commission and read in full ;
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30
WHEREAS, it is the obligation of the City Commission pursuant
to provisions of the City Charter and ordinances heretofore adopted, to
appoint members to various Boards and Committees; and
WHEREAS, the Mayor and Members of the City Commission have
contacted qualified citizens to serve on the Zoning and Planning
Commission; and
WHEREAS, certain persons have indicated a desire and willingness
to serve as me~bers of the Zoning and Planning Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the following persons be appointed to serve
as members of the Zoning and Planning Commission:
Mike Casey
Jim Abell
John Farrell
J. E. Norton
John Allen.
Section 2. That the persons hereby appointed to the Zoning and
Planning Commission shall serve without compensation.
Section 3. That the persons hereby appointed shall serve
until the appointment and qualification of their successors.
Motion by Commissioner Jackson, seconded by Commissioner Polichino that
Resolution Number 81-18 be approved as read.
Voting Aye: All
Voting No: None
BIDS TO BE RECEIVED: In accordance with previous action of the City Commission,
bids received for the delivery of the following were opened and results
announced.
Fire Department: Nozzles
Claude Wright
Fire Fox
Halprin Supply
Industrial Fire Equipment
Fire Protection Service
Texas Fire Fighters Equipment
Helmets
552.86
639.50
47,4 . 84 .
563.64
520.00
536.86
Claude Wright
Fire Fox
Halprin Supply
Areo-Shield
Industrial Fire Equipment
Fire Protection Service
Texas Fire Fighters Equipment
1,290.50
1,305.00
1 ,11 0.70
1,244.10
1,270.20
1,270.20
1,212.20
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Air Paks
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Claude Wright
Halprin Supply
Industrial Fire Equipment
Fire Protection Service
Texas Fire Fighters Equipment
Vallen Corporation
2,187.00
2,103.78
2,348.55
2,085.00
2,157.00
814.00/each
Community Services Department: Tables and Chairs
Bidder
Tables
Chairs
Net Bid
A. Li ss & Company
W.W. Grainger
General Wholesale
Commercial Furnishings
Stationers, Inc.
Carroll IS Discount
63.40
76.30
70.77
80.00
73.03
71. 50
17.20
17.13
14.59
18.23
19.75
15.00
1,322.00
1,453.20
1,291.30
1,529.20
1,520.30
1 ,390.60
Utility Trailer
Bidder
101 X 61
51 X 81
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Trailer Wheel & Frame
Husky Trailer & Parts
Blue Ribbon Trailer
Watson Distributing
825 + ITl
685.50
745.00
-0-
470 + TTl
544.50
595.00
1,609.00
Diving Board/Frames
Persenaire Products
G & G Contracting
Walker Systems, Inc.
4,155.00
5,724.00
5,617.73
Public Works Department: Asphalt
Gulf States Asphalt
Wright Asphalt
Per Gallon
0.808
.8697
Coverstone
Ulvade Rock
White Mines
Price Per Ton (rail)
20.52 apprx.
10.75
Price per Ton (truck)
35.45 apprx.
No bid
Motion by Commissioner Forristall, seconded by Commissioner Polichino, that
bids r,eceived for delivery of equipment be referred to the City Manager and
city staff for tabulation, review and a recommendation to be presented at the
next regular meeting of the City Commission.
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Voting Aye: All
Voting No: None
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Motion by Commissioner Forristall, seconded by Commissioner Polichino, that
the diving boards, stands and utility trailer be purchased according to the
best low bid according to specifications.
Voting Aye: All
Voting No: None
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ZONING AND PLANNING COMMISSION RECOMMENDATIONS: Ordinance Number 1172 was pre-
sented to the Commission and read in full:
ORDINANCE NUMBER 1172
AN ORDINANCE CALLING A PUBLIC HEARING AT 7:30 P.M.,
WEDNESDAY, MAY 27,1981, TO CONSIDER A REPORT OF THE
ZONING AND PLANNING COMMISSION RECOMMENDING CERTAIN
AMENDMENTS TO ORDINANCE NUMBER III TO CLARIFY AND
UPDATE DEFINITIONS OF SUCH ORDINANCE; PROVIDING
FOR A JOINT HEARING ON SAID DATE BY THE CITY COMMIS-
SION AND ZONING AND PLANNING COMMISSION; DIRECTING
THAT NOTICE OF SAID HEARING BE GIVEN AS PROVIDED BY
LAW; REQUIRING THAT A COpy OF THE REPORT OF THE
ZONING AND PLANNING COMMISSION BE FILED IN THE OFFICE
OF THE CITY SECRETARY; AND PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That a public hearing shall be held at 7:30 p.m.,
May 27 , 1981, at the Community Building of the City of t~est University l,J.
Place, Texas, located at 6104 Auden, to consider the report of the .
Zoning and Planning Commission recommending that Zoning Ordinance
Number 111 of said city be amended.
Section 2. That such hearing shall be a joint hearing
before the City Commission and Zoning and Planning Commission of
said city.
Sectlon 3. The City Secretary shall publish notice of such
hearing in the official paper of the City of West University Place, Texas,
at least fifteen (15) days before the date of such hearing and in addition
thereto shall mail notice of such hearing to owners of all property in the
City of West University Place; such owners to be determined according
to the current tax roll of the City of West University Place, Texas, and
the mailing of such notice shall be made at least fifteen (15) days prior
to the time set for the hearing.
Section 4. A copy of the report of the Zoning and Planning
Commission shall be filed in the office of the City Secretary and shall
be available for inspection by any interested party.
Section 5. This Ordinance shall take effect and be in force
from and after its passage and approval.
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Motion by Commisssioner Lewis, seconded by Commissioner Forristall, that
Ordinance Number 1172 be approved as read.
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Voting Aye: All
Voting No: None
AMENDMENTS TO PERSONNEL POLICY AND PROCEnIlRF MANilA' . Ordi nance Number 1173 was
presented to the Commission and read in full:
ORDINANCE NUMBER 1173
AN ORDINANCE AMENDING ORDINANCE NUMBER 1133 BY AMENDING
CERTAIN SECTIONS OF THE PERSONNEL POLICY AND PROCEDURE
MANUAL OF THE CITY OF WEST UNIVERSITY PLACE TO PROVIDE
FOR CERTAIN CHANGES DESIRED BY THE CITY COMMISSION; AND
PROViDING AN EFFECTIVE DATE.
WHEREAS, a Personnel Policy and Procedure Manual was heretofore
adopted by the City Commission on January 22, 1979; and
WHEREAS, it is the desire of the City Commission to make
certain changes in the hereinabove mentioned Personnel Policy and
Procedure Manual. .
NOW, THEREFORE, BE IT-ORDAINED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the attached IIExhibit All setting forth changes
desired in the previously adopted Personnel Policy and Procedure Manual
is made a part hereof for all purposes the same as if it were copied in
full herein, is hereby approved and adopted by the City Commission of
the City of West University Place, Texas.
Section 2. That this ordinance shall take effect and be in
force from and after its passage and approval as required by law.
IIEXHIBIT All
AMENDMENTS TO PERSONNEL POLICY AND PROCEDURE MANUAL
Chapter 1 - Section D
D. ORGANIZATIONAL CHART
The Organizational Chart is hereby made a part of the Personnel
Policy and Procedure Manual
Chapter 11 - Section B
B. FORM OF GOVERNMENT
a. The City Manager is responsible:~
6. For the appointment (only with approval by
the City Commission) of:
* Police Chief
* Fire Chief
34
* Director of Public Works
* Director of Finance
* Director of Housing and Community Development
* Tax Assessor/Collector
* All other Unclassified Positions
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D. SUPERVISORY PERSONNEL
G. Department of Personnel/Purchasing
Director of Personnel
Director of Purchasing
Chapter V - Section C
4. Approval procedures of pay changes
a. Approval process is as fo 11 ows:
1) One to three step increase requires the recom-
mendation of the Department Head and approval
of the Personnel Director
2) Four to six step increase requires the recom-
mendation of the Department Head and approval
by the Personnel Director and City Manager.
3) Above six steps requires the recommendation of the
Department Head and approval by the Director of
Personnel, City Manager and City Commission.
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Chapter V - Section D
2. Within the budgeted amount, individual salary adjustments
will be made according to the salary review and approval
procedures with the following exceptions:
a. Any adjustment that will result in an employee re-
ceiving more than 12.5 percent in raises during any
one annual salary year must be approved by the City
Commission.
Chapter V - Section G
1. Employees Eligible for Compensatory Time
a. Exempt employees
b. Public Safety employees
c. Employees normally eligible for "overtime pay but
elect compensatory time in lieu of payment with the
approval of the City Manager
2. Accumulation of Compensatory Time
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a. Exempt and non-exempt employees
Compensatory time shall be earned on a one hour earned
for one hour of authorized overtime work performed.
No employee will be allowed to accumulate more than
eighty (80) hours of compensatory time.
b. Public Safety employees
Compensatory time shall be earned on one and one-half
hour earned for one hour of authorized overtime work
performed. No employee will be allowed to accumulate
more than sixty hours of compensatory time.
3. Recording Procedure
a. Department Heads
Overtime is to be noted on time sheets so that it may
be reviewed for approval by the City Manager upon_re-
quests for compensatory time.
b. Supervisors, Public Safety Employees and Non-
Exempt Employees
Administration of compensatory time shall be done
within the department. Overtime records are to be
kept by the Department Head to be reviewed for approval
upon request for compensatory time. Amount of com-
pensatory time taken shall be noted for future re-
ference.
4. Use of Compensatory Time
a. Exempt employees
Exempt employees upon the approval of the City Manager,
may take no more than three (3) days of compensatory
time at one time. Compensatory time is not to be
used in place of vacation time.
b. Non-exempt employees
Non-exempt employees have no limit on the amount of
compensatory time that can be taken at anyone time.
Earned compensatory time must be taken within sixty
(60) days.
c. Public Safety employees
Public Safety employees have no limit on the amount
of compensatory time that may be taken at one time.
5. Compensatory time may not be converted into cash payments
at any time including termination.
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Chapter V - Section 1
1. INCENTIVE PAY
1) Incentive pay is offered to employees for completion
of designated advanced training in certain job areas
of the city.
2) Incentive pay consists of a fixed dollar amount per
month to be paid on a bi-weekly basis.
Chapter V - Section J
J. EMPLOYEE EXPENSE REIMBURSEMENT
l(g) When the city vehicles are used, the city credit
card shall be used, except those trips which are
within the range of one tank of gas, in those cases
gas from city pumps will be used. When the use of
personal vehicles is authorized, mileage at the
standard rate according to the Internal Revenue
Service will be allowed.
Chaoter VI - S~ctinn A
A. VACATION
3. Full-time city employees who have worked conti nuously
for six months or more shall be eligible for vacation
with pay during the calendar year as follows:
o - 5 years receive ten (10) work days
6 - 14 years receive fifteen (15) work days
15 years -' termination receive twenty (20) work days
The city realizes that an employee ~arns five (5)
days of vacation after six months and may take
this if he or she so chooses. Another five (5)
, days of vacation is earned from the seventh to
'twelfth month of employment. Total vacation time
earned after the first twelve months of employment
is ten (10) days.
4. Vacations may be scheduled during any month of the
year and vacations will, insofar as practicable, be
granted at the time requested by the employee, how-
ever, schedules may be arranged so as to assure the
orderly conduct of the city.s business.
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a. No more than twenty (20) days can be taken at
one time.
8. Vacation time is accumulated during a calendar year U
as follows:
37
a. From 1 to 60 months, vacation time is accumulated
at a rate of 0.834 day earned per month.
b. From 61 to 168 months, vacation time is accumulated
at a rate of 1.25 day earned per month.
c. From 169 months to termination, vacation time is
accumulated at a rate of 1.667 day earned per
month.
Chapter VI - Section B
B. HOLIDAYS
2. The city holiday schedule is as follows:
New Year' s Day'
Independence Day
Christmas Eve Day
Christmas Day
Good Friday
Labor Day
Thanksgiving Day
Friday following Thanksgiving
Motion by Commissioner ,Jackson, seconded by Commissioner Forristall, that
Ordinance Number 1173 be approved as read.
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Voting Aye: All
Voting No: None
Mayor Stanley and Commissioner Polichino expressed their appreciation to City
Manager Dick Rockenbaugh and Personnel Director Patt Lilly for their efforts
in up-dating city employee benefits.
FIRE HOSE REQUIREMENTS: In accordance with instruction of the City Commission, a
recommendation was made by Fire Chief Ben Wilcher and Purchasing Director Patt
Lilly.
Motion by Commissioner Forristall, seconded by Commissioner Polichino, that
500' of 2!1I fire hose and 300' ofHII firehose be purchased from Claude
Wright and Associate.
Voting Aye: All
Voting No: None
SALE OF MOBILE HOME LOCATED AT SANITARY LANDFILL SITE: City Manager Dick Rockenbaugh
advised the City Commission that the 1971 Fleetwood mobile home located at the
city's landfill site has been vacant for 3! years and vandals have taken their
toll on it. Further discussion included condition of trailer, possibilities
of further use of the trailer by the city, and selling it through an auction.
Motion by Commissioner Polichino, seconded by Commissioner Lewis, that adver-
tisements for bids for the sale of the 1971 Fleetwood mobile home be taken.
Voting Aye: All
Voting No: None
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BANK DEPOSITORY PROPOSED: City Manager Dick Rockenbaugh advised the City Com-
mission that in David Allum's legal opinion the opening of bids during
work i ng hours was permi s sab 1 e and that the. City Charter's 5% 1 i mit on
interest for loans was effective.
Finance Director Patrick O'Connor advised City Commission that April
27,1981, was the tenative award date for the bank depository proposals.
Motion by Commissioner Forristall, seconded by Commissioner L~wis, to
advertise for proposals by banking institutions to serve as the'cHy's
depository for funds and accounts.
Voting Aye: All
Voting No: None
Commissioner Forristalland Commissioner Polichino expressed their apprecia-
tion to Finance Director Patrick O'Connor for his excellent work on the Bank
Depository Proposal and other banking/financial areas.
PURCHASE OF COMPUTER EQUIPMENT: City Manager Dick Rockenbaugh and Finance Director
Patrick O.Connor requested the City Commission to approve the proposal of
converting the computer lease to a five year installment plan and to add
additional equipment to the computer now on site. City Manager Dick Rocken-
baugh advised the City Commission that altogether the proposed approvals would
mean that the city would spend $18,000 this year of the $21,000 budgeted for
the year for the computer lease. Finance Director Patrick O'Connor noted the
difference of the present value cost of the two alternatives of leasing or
buying is approximately $40,000. The purchase plan being $40,000 less ex-
pensive than the lease plan.
Lou Scoggins, with NCR, was in attendance at the meeting to answer questions
or give any help needed.
Motion by Commissioner Polichino, seconded by Commissioner Jackson, to pur-
chase computer equipment and supplies rather than continue a lease agreement.
Voting Aye: All
Voting No: None
City Manager Dick Rockenbaugh was authorized to sign necessary NCR agreements,
documents and required purchase orders.
CONCERNS OF CITY COMMISSION: Commissioner Forristall expressed concern in water
turn-offs for nonpayment of bi 11 s. Fi nance Di rector Patri ck 0' Connor ex-
plained the new system of billing that is now being used.
Commissioner Polichino requested that involvement as a municipality in state
legislation ought to be pursued by our city staff and information relayed
back to the City Commission. -
Mayor Stanley inquired of the status of the basketball court at Colonial
Park. City Manager Dick Rockenbaugh will have a progress report at the next
Commission meeting.
Harris County Mayors' and Councilman's Association statement for $400 was
brought to the attention of the Commission by Mayor Stanley. No decision
was made as more details were needed.
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Mayor Stanley noted that he had received communication in ,reference to the
establishment of a mini MTA for suburban municipalities.
Mayor Stanley noted the tree planting ceremony would be Friday, March 27th,
at 10:00 a.m. at City Hall in honor of Bill Royer. Senator,Mike Richards
and Billy Royer are both to be present.
Mayor Stanley commended Director of Finance Patrick O'Connor for his election
to ~he position of Vice President of the Gulf Coast Chapter of the Municipal
Fi nance Offi'cersAssoci ati on.
Mayor Stanley advised that as he was a shareholder in the First National Bank
of West University and Village Savings and Loan that because of conflict of
interest he would neither vote or participate in any discussion on banking
proposals.
Concern was expressed by Mayor Stanley in the parking of boats and other
vehicles in front of houses in the 2700 block of Quenby.
Mayor Stanley reported and pictures were shown concerning the fence repairs on
Poor Farm Ditch.
Mayor Stanley reported his conversation with John Wilson of the Marine Train-
ing and Rescue Department. Mr. Wilson expressed his thanks to the city for
the use of the pool at Colonial Park. Mayor Stanley noted this was a nice
service the city,cou1d offer.
Mayor Stanley noted letter from Karen Grou1 commending the Commission for the
establishment of Communications Committee.
STAFF REPORT: City Manager Dick Rockenbaugh brought to the attention of the City
Commission that there were two or three Ipinho1e" leaks in our main water
line on Edloe Street. Water for the whole city will have to be turned off
between the hours of 1:00 a.m. and 5:00 a.m. on decided date for needed repairs.
The City Manager also brought to the Commission's attention the problems at
our lift station on Academy. A 3" pump is needed to correct the problem
which can be purchased for $1,250.00.
Motion by Commissioner Jackson, seconded by Commissioner Forrista11, that
authorization be given City Manager Dick Rockenbaugh to purchase 311 pump.
Voting Aye: All
Voting No: None
ELECTRICAL BOARD MINUTES: Minutes of the Electrical Board meeting were presented
to the Commission for their information.
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission
on March 9, 1981, were presented for consideration.
Motion by Commissioner Po1ichino, seconded by Commissioner Forristall, that
mi nutes of the regu1 ar meeting of the City Commi ss i on on March 9, 1981,
be approved as submitted. .
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Voting Aye: All
Voting No: None
ADJOURNMENT: With no further business to come before the Commission at this
time, upon motion duly made, seconded and carried, the meeting adjourned
at 10:30 p.m.
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ATTEST:
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City Secretary
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REGULAR CITY COMMISSION MEETING
Apri 1 13, 1981
The City Commission convened in regular session at the City Hall on Monday, April
13,1981,7:30 p.m., with the following members present: Mayor Stanley, presiding;
Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney and
City Manager were also present.
Commissioner Polichino requested those in attendance to join in the Pledge of
Allegiance to the flag.
HEARING OF RESIDENTS: Mr. Bi 11 Swanson, 2612 Fenwood, presented the fo 11 owi ng
statement regarding traffic on Fenwood:
We appreciate the opportunity to be able to address the City Commission
and the City Manager. My name is Bill Swanson and I live at 2612 Fenwood.
A number of the other citizens in the 2600 block of Fenwoodand I have dis-
cussed the situation concerning our block. The 2600 block of Fenwood is the
first block south of University Boulevard and intersects Kirby Drive. The 2600
block of Fenwood is 1I0ne-Wayll with the traffic flow onto Kirby. Fenwood was
designated 1I0ne....Wayll to prevent vehicles traveling north on Kirby from cutting
through on Fenwood to Annapolis to avoid the traffic light at the intersection
of Kirby and University. We believe there are several problems with the in-
tersection of Kirby and Fenwood which warrant consideration of the clnsingof
Fenwood at Kirby.
There are approximately 15 children on our block who ride bicycles, roller skate,
and play ball on the sidewalks and street. The children are somewhat accustomed
to looking for vehicles going the proper direction on the street. However,
they are frequently caught 1I0ff guardll when vehicles enter Fenwood from Kirby
(violating the 1I0ne-Wayll provision of the street).
As we all know, in peak traffic periods, there is a heavy flow of traffic on
Kirby. Kirby is a major thoroughfare from the Southwest Freeway to the 610
Loop and Astrodome area. With this heavy traffic it is extremely difficult
to turn left from Fenwood onto Kirby since the vehicles frequently back up from
the University intersection with Kirby past Fenwood when the traffic light is
red. When the light is green, the traffic flow is so great it is difficult
to turn right onto Kirby and takes extreme patience to be able to turn left.
Since our block has the closest proximity to the Kirby/University intersection,
many vehicles are accelerating from the light or preparing to stop at the signal.
This causes tremendous amounts of noise and distractions to the residents of
Fenwood.
As you know, there was a tremendous amount of effort required by the surrounding
residents to prevent the night club from being opened in the vacant location at
Kirby and University. Jim Short, .who lives at the corner of Fenwood and Kirby
did an outstanding job of organizing and fighting the permitting of the club at
the site. The previous club at the lncation had a shooting and had excessive
amounts of noise.' The site is currently up for lease and the vacant lot which
is directly across from Fenwood is on the market for sale. We, the residents
of West University, are very concerned-about the impact that these sites may
have on our residential neighborhood.
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I have talked with many residents of our block and have found that they
are supportive of the effort to close Fenwood at Kirby. We are prepared to
work with the City Commission, the City Manager, the police, fire and
sanitation departments, to affect the closing of Fenwood.
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Again, thank you for your cooperation.
Mayor Stanley advised Mr. Swanson that the City Commission is quite con-
cerned about traffic in the city and that a Sub-Committee of the Long Range
Planning Committee consisting of Mr. Gene McFadden and Mrs. Janet Redeker
are in the process of studying traffic conditions. Mayor Stanley noted
that the Commission wants to look at the city's traffic as a whole rather
than address the problem piece-meal.
Mr. Coy Stewart, 3142 Southwestern, requested that consideration be given
to his request for 'tax exemption on the basis of his disability from the
Texas Teacher Retirement System, noting that both the County and School
District had recognized his credentials. Mr. Stewart was 'advised to present
his credientials to the AssessorjCollectionDonna Sims.
Mr. W. L. Partridge, 4040 Ruskin, was advised that he would receive a re-
sponse regarding setback requirements for fence construction.
AMBULANCE ADVISORY COMMITTEE: Ordinance Number 1174 was presented to the Commis-
sion and read in full:
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE
CITY OF WEST UNIVERSITY PLACE; TEXAS, BY CHANGING THE
MEMBERSHIP REQUIREMENTS OF THE AMBULANCE ADVISORY COM-
MITTEE ; PROVIDING FOR THE MEMBERSHIP OF THE AMBULANCE
ADVISORY COMMITTEE; AND PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
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Section 1. That Sectionll~19.l3 of the Code of Drdinances
of the City of West University Place, Texas, is hereby amended so that
hereafter said Section shall read as follows:
"Section 11-19.13 - Ambulance Advisory Committee
(a) An Ambulance Advisory Committee is hereby created
to consist of two (2) medical doctors, who are mem-
bers of the Harris County Medical Society; one re-
gistered nurse or appropriately qualified resident;
and the Chief of the Fire Department of the city.
The City Health Officer and the City Manager shall
be ex-officio members of said committee without vot-
ing privileges. The Ambulance Advisory Committee
and the chairman thereof, shall be appointed by the
City Commission and shall serve for a period of one
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qua 1 i fi ed. Members of the committee shall serve .. ..
without compensation."
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Section 2. The following persons are hereby appointed
members of the Ambulance Advisory Committee: .
Dr. Randolph Bailey
Dr. Paul B. Handel
Dr. Leland A. Winston
Dr. Arlo Weltge
Section 3. This ordinance shall take effect and be in force
immediately from and after its passage and approval as required by law.
Motion by Commissioner Jackson, seconded by Commission Lewis, that Ordinance
Number 1174 be approved as re~~.
Voting Aye: All
Voting No: None
HEALTH BOARD: Resolution Number 81-19 was presented to the Commission and read in
full:
WHEREAS, it is the obligation of the City Commission, pursuant
to provisions of the City Charter and ordinances heretofore adopted, to
appoint members to various Boards; and
WHEREAS, the Mayor and members of the City Commission have con-
tacted qualified citizens to serve on the Health Board of the City of West
University Place, Texas; and .
WHEREAS, certain persons have indicated a desire and willingness
to serve as members of the Health Board.
NOW, THEREFORE, BELT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the following persons be appointed to serve
as members of the Health Board:
Dr. Larry Pickering
Mr. George S. Stillman
Dr. William E. Woodward
Section 2. That the persons hereby appointed to the Health
Board shall serve without compensation.
Section 3. That the persons hereby appointed to the Health
Board shall serve until the next regular general City Election of the
City Commission and thereafter until the appointment and qualification of
their successors.
PASSED AND APPROVED this
day of
1981.
Motion by Commissioner Po1ichino,seconded by Commissioner Jackson, that
Resolution Number 81-19 be approved as read.
Voting Aye: All
Voting No: None
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PARKS AND RECREATION BOARD: Resolution Number 81-20 was presented to the Com-
mission and read in full: .
WHEREAS, it is the obligation of the City Commission, purs-uant U
to provisions of the City Charter and ordinances heretofore adopted, to
appoint members to various Boards; and
WHEREAS, the Mayor and members of the City Commission have
contacted qualified citizens to serve on the Parks and Recreation Board
of the City of West University Place, Texas; and
WHEREAS, certain persons have indicated a desire and willing-
ness to serve as members of the Parks and Recreation Board. -
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the following persons be appointed to serve
as members of the Parks and Recreation Board:
Mrs. Connie Boynton
Mr. Michael Brown
Mr. Winfield Campbell
Mrs. Paula Doughty
Mrs. Sue Feazel
Mrs. Susan Godwin
Mrs. Pat Moore
Mr. Harold Prasatik
Ms. Beatty 'Watts
Section 2. That the persons hereby appointed to the Parks
and Recreation Board shall serve without compensation.
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Section 3. That the persons hereby appointed to the Parks
and Recreation Board shall serve until the next regular general City
Election of the City Commission and thereafter until the appointment
and qualification of their successors.
PASSED AND APPROVED this
day of
, 1 981 .
Motion by Commissioner Forristall, seconded by Commissioner Polichino, that
Resolution Number 81-20 be approved as read.
Motion amended by Commissioner Forristall, seconded by Commissioner Jackson,
that Mrs. Pat Moore be named as Chairman of the Parks and Recreation Board.
Voting on amendment:
Voting Aye: A 11
Voting No: None
Voting on motion:
Voting Aye: All
Voting No: None
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TAX BOARD OF EQUALIZATION: Resolution Number 81-21 was presented to the Com-
mission and read in full:
WHEREAS, it is the obligation of the City Commission, pursuant
to provisions of the City Charter and ordinances heretofore adopted, to
appoint me~bers to various Boards; and
WHEREAS, the Mayor and members of the City Commission have con-
tacted qualified citizens to serve on the Tax Board of Equalization of the
City of West University Place, Texas; and
WHEREAS, certain persons have indicated a desire and willingness
to serve as member~ of the Tax Board of Equalization.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the following persons be appointed to serve as
members of the Tax Board"of Equalization: .
Mrs. Mary Ann Binig
Mr. Maurice McGowen
Mr. Peter Taaffe
Section 2. That the persons hereby appointed to the Tax Board
of Equalization shall s~rve without compensation.
Section 3. That the persons hereby appointed to the Tax Board
of Equalization shall serve until the appointment and qualification of
their successors.
PASSED AND APPROVED this
day of
, 1 981 .
Motion by Commissioner Jackson, seconded by Commissioner Polichino, that Resolu- ~
tion Number 81-21 be approved as read.
Voting Aye: All Voting No: None
ZONING BOARD OF ADJUSTMENT: Resolution Number 81-22 was presented to the Commission
and read in full:
WHEREAS, it is the obligation of the City Commission, pursuant
to provisions of the City Charter and ordinances heretofore adopted, to
appoint members to various Boards; and
WHEREAS, the Mayor and members of the City Commission have con-
tacted qualified citizens to serve on the Zoning Board of Adjustment of
the City of West University Place, Texas; and.
WHEREAS, certain persons have indicated a.desire and willingness
to serve as members of the Zoning Board of Adjustment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
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Section 1. That the following persons be appointed to serve
as members of the Zoning Board of Adjustment.
Mr. Frank Billings
Mrs. Billie Fougerat
Mr. Vince Fromen
Mr. Dwayne Loftice
Mr. Stanley McCandless
Mr. Robert Kendrick (Alternate)
Mr. Robert Frahm (Alternate)
Section 2. That the persons hereby appointed to the Zoning
Board of Adjustment shall serve until the next general City Election of
the City Commission and thereafter until the appointment and qualification
of their successors.
PASSED AND APPROVED this
day of
, 1981.
Motion by Commissioner Polichino, seconded by Commissioner Lewis, that
Resolution Number 81-22 be approved as read.
Voting Aye: All
Voting No: None
Mayor Stanley administered the Oath of Office to all Board and Committee
members in attendance at the meeting, followed by a ten-minute recess.
COMMUNICATIONS COMMITTEE: Motion by Commissioner Lewis, seconded by Commissioner
Forristall that consideration of this agenda item be deferred until the next
regular meeting of the City Commission on April 27th.
Voting Aye: All
Voting No: None
LEGAL FEES: An invoice in the amount of $3,975.00 submitted by City Attorney
David Allums for legal services rendered during the months of January,
February and March was presented for consideration.
Motion by Commissioner Jackson, seconded by Commissioner Polichino, that an
invoice in the amount of $3,975.00 submitted by City Attorney David Allums
be approved for payment.
Voting Aye: All
Voting No: None
RECOMMENDATIONS FOR PURCHASE: Recommendations from Director of Personnel/
Purchasing Patt Lilly and various department heads for the following purchases
were presented:
Helmets
The bid on twenty-nine (29) firefighters helmets received from
Halprin Supply Company meets all specifications and represents
the low bid. It is our recommendation that the helmets be purchased
from Halprin Supply Company for the bid amount of $1,110.70. The
amount of $1,450.00 has been appropriated in the 1981 budget for
this expenditure.
Air Paks
The low bid on the three (3) air paks was received fro~ the Fire
Protection Service Company. The bid meets all specifications and
it is our recommendation that the air paks be purchased from the
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Fire Protection Service Company for the bid amount of $2,085.00.
The amount of $2,460.00 has. been appropriated for this expenditure.
Nozzles
After reviewing the bids received for the two (2) water nozzles it
is our recommendation that the nozzles be purchased from Halprin
Supply Company for the bid price of $474.84. The Halprin Supply
Company bid meets all specifications and represents the low bid.
The amount of $800.00 has been appropriated in the 1981 budget for
this expenditure.
Chairs
A low bid of $14.59 each was received on the chairs from General
Wholesale Products. After inspection of the chair, I found that
the molded plastic shell was not reinforced and thus did not meet
specifications. The next lowest bid, in the amount of $15.00 each,
was submitted by Carroll's Discount Furniture Company. The chair
bid by this vendor has been inspected and meets all specifications.
It is the recommendation of the department head and myself that the
chairs be purchased from Carroll.s Discount Office Furniture Company
for the bid amount of $15.00 per chair.
Tables
The low bid on the tables was submitted by A. Liss and Company, Inc.
Due to the fact that this vendor is located out of state there will
be consider(ible shipping cost involved that would add about $10.00
to the bid price of $63.40 each. In calculating the shipping cost
involved, A. Liss & Company, Inc. does not represent the lowest bid.
The next lowest bid was submitted by General Wholesale Products in
the amount of $70.77 per table. Since this vendor is local there
would be no shipping cost involved. The tables meet all specifications
and it is our recommendation that they be purchased from General Whole-
sale Products for the bid price of $70.77 per table.
In reviewing the budget, I find that $1,200.00 has been budgeted for
the purchase of the tables and chairs. . So as not to go over the bud-
get I recommend that nine tables and thirty-seven chairs be purchased.
This would represent an expenditure of $1,191.93 or $8.07 under the bud-
get.
Asphalt Emulsion
Gulf States Asphalt Company, Inc. submitted a low bid of .808 per gallon.
The asphalt that they bid has to be heated and for this reason it does
not meet specifications. The only other bid received was submitted by
Wright Asphalt Products Co. The asphalt meets all specifications and it
is our recommendation that it be purchased from Wright Asphalt Products
Company for the bid amount of .8697 per gallon.
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Coverstone
There are two parts to the bid that need to be considered to arrive at
the net bid; cost of coverstone and cost of transportation. The White's
Mi nes Company submitted the low bi d of $10-.75 per ton for the coverstone
and $9.62 per ton for transportation. Since the coverstone meets all
specifications it is our recommendation that it be purchased from White's
Mines Company.
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The total cost on the purchase of 30,000 gallons of asphalt emulsion and
1,200 tons of coverstone is $50,5 5.00. The amount of $75,000.00 has
been appropriated for this expend ture in the 1981 budget.
Motion by Commissioner Polichino, sec nded by Commissioner Lewis, that the
recommendations of the Purchasing Dir ctor and Department Heads be accepted
and purchases made in accordance WithjSUCh recommendations.
Voting Aye: -All Voting No: None
Commissioner Polichino stated that th Purchasing Director had done a fine job
in reviewing bids received to assure ~hat all purchases made for the city are
the best. Commissioner Polichino commended the Purchasing Director, Director
of Finance and City Manager for the e cellent manner in which they perform
their jobs.
REOUEST TO ADVERTISE FOR BIDS: The Commi sion was advised that the Finance Depart-
ment is in need of utility billing fo~ms and would like to order a ten-month
supply. A request was also presented to advertise for the purchase of a new
radio console for the Police Departme t communications system.
Motion by Commissioner Jackson, seconed by Commissioner Polichino, that the
City Manager be authorized to adverti e for bids for purchase ofuti1ity bill-
ing forms and a radio console.
Members of the Commission were assure that the supplier would be requested to
store the billing forms and supply on an lias neededll basis and that no changes
were anticipated in the forms request d.
Voting Aye: All
SANITARY LANDFILL SOIL INVESTIGATION: In
State Department of Health, National
to make a soils investigation and rep
an invoice in the amount of $1,085.65
consideration.
Voting No: None
accordance with requirements of the
oil Services, Inc. had been requested
rt on the sanitary landfill site and
for such services was presented for
Motion by Commissioner Jackson, secon ed by Commissioner Lewis, that payment
be approved of an invoice from Nation 1 Soil Services, Inc. in the amount of
$1,085.65.
Voting Aye: All
Voting No: None
TEXAS MUNICIPAL LEAGUE: An invoice in th amount of $1,091.00 received from the
Texas Municipal League for the city's share of the cost of League services
for the period June, 1981 to June, 19 2 was presented for consideration.
Motion by Commissioner Polichino, sec nded by Commissioner Forristall, that
an invoice in the amount of $1,091.00 received from the Texas Municipal
League be approved for payment.
Voting Aye: All
Voting No: None
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LEGAL MATTERS: City Attorney David Allums reviewed the status of four major
cases that he is currently handl i ng on behalf of the ci ty.
An injunction filed on behalf of the city against Mr. Hightower in violation
of a twenty (201) foot front building setback by the enclosure with glass of
an exi sti ng front porch. A hearing wi 11 be hel d on thi s on Wednesday.
A review of a case involving Mr. Joe Spratlin on Cason where a large chinese
tallow tree caused a major water line break.
The pending Schroeder case in which depositions will _be taken and a further
report made to the Commission.
The Denise Kaiser Suit against the city and members of the Police Department.
CONCERNS OF THE CITY COMMISSION: Commissioner Jackson requested that members of
the Commission and those in attendance have a moment of silence in honor of
former Mayor Homer L. Ramsey.
Commissinner Forristall reported that volunteers had completed stuffing tax
valuation notices and all had been mailed. Commissioner Forristall expressed
appreciation to the many volunteers who spent many hours assisting.
Commissioner Polichino was advised by reporter Ed Conaway that this would be
hi~ last Commission meeting as a representative for the Surburbia Reporter,
but that he would cover the meetings for the Houston Chronicle.
Mayor Stanley reminded members of the Commission and those in attendance that
a Public Hearing had been scheduled for May 27th at the Community Building to
consider recommendations made by an AdHoc Committee composed of members of
the Zoning and Planning Commission and Zoning Board of Adjustment.
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Mayor Stanley congratulated Commissioner Forristall on the fine job she and
volunteers did in getting all of the tax valuation notices mailed.
Mayor Stanley noted that a bill was being considered in the Texas House of
Representatives which would require that the city obtain permission from the
City of Houston prior to any changes to city streets, noting that he intended
to write his representative to oppose such bill.
Mayor Stanley also noted correspondence received from the Texas Municipal
League on a bill that would return to cities in the state funds for the up-
keep and maintenance of city streets, noting that the City of West University
Place stood to gain $53,000 if such legislation is passed.
Commissioner Lewis announced that the first Towne Hall meeting would be held
at the Community Building on May 18th with Gulf Coast Cable TV Company taping
the program.
STAFF REPORT: City Manager Dick Rockenbaugh advised the Commission that three (3)
new Police patrol units had been received and placed in service.
Mr. Rockenbaugh advised that he had made an investigation and believed that
an origin and destination study of city traffic could be obtained for approxi-
mately $500/$800.
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Mr. Rockenbaugh presented members of the Commission with a preliminary
budget calendar for consideration of the 1982 budget noting that changes
will be required as vacation trips are planned, etc.
It was the decision of the Commission to further consider an invoice from
the Harris County Tax Appraisal District at its next regular meeting.
CITY COMMISSION MINUTES: Minutes-of the regular meeting of the City Commission
on March 23, 1981, were presented for consideration.
Motion by Commissioner Polichino, seconded by Commissioner Jackson, that
minutes of the regular meeting of the City Commission on March 23,1981,
be approved as submitted.
Voting Aye: All
Voting No: None
ADJOURNMENT: With no further business to come before the Commission at this
time, upon motion duly made, seconded and, carried, the meeting adjourned
at 9:15 p.m.
ATTEST:
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City Secretary
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REGULAR CITY COMMISSION MEETING
Apri 1 27, 1981
The City Commission convened in regular session at the City Hall on Monday, April
27, 1981, 7:30 p.m., with the following members present: Mayor Stanley, presiding,
Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney and
Ci ty Manager were al so present.
The Invocation was pronounced by Mayor Stanley.
HEARING OF RESIDENTS: Mr. Orin Anderson, 3130 University Boulevard, advised the
Commission that he would like to discuss police officers' salaries. Mr.
Anderson stated that he would take what he referred to as a "CAB" approach,
meaning to collect data, analyze such data and then act on it. Mr. Anderson's
discussion on the collection of data included a professional presentation
made to the Commission at its workshop session on Saturday, April 25th by
representatives of the Police Offic~rsl Association; the number of hours re~
qui red in training prior to the certification of a police officer; the com-
patability of members of the Police Department; and reported incidents of
dangers encountered by the officers. The analysis presented by Mr. Anderson
indicated that West University police officers' salaries were from 21% to 31%
behind cities equal in size and departmental size; the fact that the last
"across the board II increase granted members of the department was in April
of 1980; and the fact that individual members of the department operate in
the "red" each month. Mr. Anderson's approach to the action portion of his
recommendation was a request to the Commission that members of the Police
Department should have an immediate 25% increase in their pay scale which
would cost approximately $66,000 which would increase to $80,000 to include
Social Security, insurance and other related salary costs. Mr. Anderson
concluded his presentation with his concern about losing good officers to
higher paying jobs and a further request for an immediate 25% increase in the
salary scale of police officers.
Mayor Stanley advised Mr. Anderson that he spoke on behalf of the City Commission
and all were concerned with the salary structure within the city, including
Police Officers and that the administration and City Commission have to look
at the salary structure as a whole and that his recommendation would be taken
into consideration.
Commissioner Forristall stated that the city had excellent personnel and
that the pay scale in all areas were lagging behind and that the Director of
Personnel/Purchasing was currently working on information that would be con-
sidered in conjunction with the 1982 budget.
Commissioner Jackson stated that he would echo comments by Mayor Stanley and
Commissioner Forristall, noting that he felt in agreement with Mr. Anderson,
but that the Commission had to operate within the constraints of the budget.
Mr. Charles McMurry, 4235 Byron, thanked members of the Commission for devoting
their time on Saturday morning for a workshop session and noted that the
budget constraints under which the Commission operated did not alleviate the
problem. Mr. McMurry suggested that as an alternative toa 25% increase at
this time, that each employee be moved one or two spaces higher on the com-
pensation plan in order to let them know of the concerns of the citizens and
to also put some money in their pockets. Mr. McMurry further stated that it
was his fear that the standards of the department might have to be lower unless
salaries were increased.
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Mayor Stanley advised Mr. McMurry that the Commission shared his concern and
that it was the task of the Commission to look at the resources of the city.-
and to look at the city as a whole.
Mrs. Lexie Hazlett, 6420 Sewanee, requested information regarding restrictions
on swimming pool construction with regard to location on lots and was ad-
vised that the information would be provided to her by noon on Tuesday.
Mr. Dwayne Loftice, 4037 Marquette, advised the Commission that he was be-
coming distressed over a law suit involving the city, cit police officers antl
himself. Mr. Loftice stated that it was his understanding that the city was
being represented by its insurance carrier and-that it was his concern and
fear that if the litigation continues for any significant length of time,
and he continues to be involved as a defendant, that his interest could be
substantially affected by whatever position is taken by the legal representa-
tives of the city, its mayor, police chief and police officers. Mr. Loftice
urged that the Mayor and City Commission become involved in the suit and to
dedicate what time they could to see that such suit was dismissed without
settlement of any nature.
City Attorney David Allums stated that-he did not want to discuss a pending
lawsuit and that he believed this one would reach a rapid disposition.
Mrs. Travis Long, 6504 Belmont, stated that she believed all citizens had con-
cerns for their safety and their homes and that the Police and Fire Departments
influenced their decision to live in West University. Mrs. Long encouraged mem-
bers of the Commission to give careful consideration to salaries of the police
and fire departments as soon as possible.
Mrs. W. T. Doherty, 2607 Pemberton, stated that she would like to echo Mrs.
Long's remarks.
Mrs. Judge, 3106 Georgetown, stated that the police and fire departments were--
the reason she had moved to West University and that she would like to encourage
the Commission to look at salaries paid in West University in comparison with
other cities.
Mr. Chuck Gillan, 3620 Georgetown, stated that he would like to encourage
those present to attend the budget hearings, noting that the general public
reaction at budget hearings was to cut, pare or eliminate and that the
budget hearing would be the appropriate time for citizens to express their
concern with salaries paid municipal employees.
Mrs. W. T. Doherty, 2607 Pemberton, expressed a desire to determine how much
the city contributed to the paving of Kirby Drive, noting that the entire
street is being undermined and that she would like-to see the city approach
the City of Houston regarding the condition of the street. Mayor Stanley
advised Mrs. Doherty that the matter would be investigated and that if she
had not heard anything by Wednesday to please call.
TAX BOARD OF EQUALIZATION: Resolution Number 81-23 was presented to the Com-
mission and read in full:
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WHEREAS, Charles A. (Chuck) Gillan was originally appointed
a member of the Tax Board of Equal ization of the City of West University
Place, Texas, on April 11, 1966; and
WHEREAS, Chuck Gillan continued to serve in such capacity for
fourteen years; and
WHEREAS, during all of his service Chuck Gillan performed his
duty and responsibility in such-manner as to reflect credit upon himself,
hi s family, hi s professi on and the city; and
WHEREAS, his attitude and attention to his responsibility in
city tax matters was received with respect and confidence and was given by
him in a manner of personal worth and understanding; and
WHEREAS, the City Commission invites Chuck Gillan to continue
his long and faithful service to the city and the citizens thereof.
NOW, THEREFORE. BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the City of West University Place, Texas,
acting by and through its duly authorized City Commission, hereby commends
Charles A. Gillan for his distinguished service to the citizens and to the
city.
Section 2. That the City Commission, on behalf of all of the
citizens of West University Place, Texas, expresses its grateful appreciation
to him for his unselfish devotion to his duties and for the manner in
which he faithfully performed his responsibilities.
Section 3. That the City Commission individually expresses its
grateful appreciation to Charles A. Gillan for his many years of volunteer
service to the city. .
Section 4. That this Resolution be spread upon the minute~ of
the City Commission and that the Mayor be, and he is hereby, authorized to
deliver to Charles A. (Chuck) Gillan a true copy signed by each member of
the City Commission and attested by the City Secretary.
PASSED AND APPROVED this 27th day of April, 1981.
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that
Resolution Number 81-23 be approved as read.
Voting Aye: All
Voting No: None
Mayor Stanley presented Mr. Gillan the original of Resolution Number 81-23
which had been framed for the occasion noting that with such piece of paper
went the sincere andheartfe 1 t thanks of hi s city. .
SENIOR SERVICES BOARD: Resolution Number il-24 was presented to the Commission and
read in full:
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WHEREAS, by Resolution Number 75-29, the City Commission
created a Committee of interested citizens to consider the needs and the
area in which the city could administer to the senior citizens of West
University Place; and
WHEREAS, such volunteer committee was known as a Council on
Aging; and
WHEREAS, it is the desire of the City Commission to change the
name of the committee to the Senior Services Board to more accurately re-
flect the responsibility of such committee; and
WHEREAS, it is the obligation of the City Commission pursuant to
provisions of the Charter of the City of West University Place, Texas and
ordinances heretofore adopted, to appoint members of various Boards; and
WHEREAS, the Mayor and members of the City Commission have
contacted qualified citizens to serve on the various Boards; and
WHEREAS, certain persons have indicated a desire and willingness
to serve as members of the Senior Services Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the following persons be appointed to serve as
members of the Senior Services Board:
Ms. Nancy Bringhurst, 3820 Swarthmore
Mrs. Sue Cole, 3523 Robinhood
Mr. Harland Doak, 3315 Pittsburg
Mrs. Sue Kelley, 4220 Judson
Mr. William Marshall, 3718 Robinhood
Mrs. Aileen McElreath, 3722 Robinhood
Mrs. Helen Seymour, 3721 Robinhood
Mrs. Bea Shifreen, 3312 Nottingham
Section 2. That the persons hereby appointed to the Senior
Services Board shall serve without compensation.
Section 3. That the persons hereby appointed to the Senior
Services Board shall serve for a period of two years from the date of this
Resolution.
PASSED AND APPROVED this
day of
, 1981.
Motion by Commissioner Polichino, seconded by Commissioner Jackson, that Resolution
Number 81-24 be approved as read.
Motion by Commissioner Forristall, seconded by Commissioner Lewis, that Resolution
Number 81-24 be amended to designate Mrs. Sue Cole and Mrs. Helen Seymour as
Co-Chairpersons of the Senior Services Board.
Voting on Amendment:
Voting Aye:
All
Voting No:
None
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Voting on Motion:
Voting Aye: All
Voti ng No: None:
Mayor Stanley i ntroidlllced Ms. Li 1 Sims, Di rector of the Seni orServi ces
Department, and expressed appreciation for her services and attendance at
the meeting.
PLUMBING BOARD: Resolution Number 81-25 was presented to the Commission and read
i n fu 11 :
WHEREAS, it is the obligation of the City Commission, pursuant
to provisions of the Charter of the City of West University Place, Texas;
and ordinances heretofore adopted, to appoint members of various Boards;
and
WHEREAS, the Mayor and members of the City Commission have con-
tacted qualified citizens to serve on the various Boards; and
WHEREAS, certain persons have indicated a desire and willingness
to serve as members of the Plumbing Board~
NOW, THEREFORE~ BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the following persons be appointed to serve as
members of the Plumbing Board:
Mr. Scott Cameron, 5616 Buffalo
Mr. Roy Harper, 4038 Marquette
Mr. Michael Smith, 6018 Charlotte
Mr. Brian Watts, 2723 Nottingham
Ms. Georgia Wilson, 3022 Ro~inhood
Section 2. That the persons hereby appointed to the Plumbing
Board shall serve without compensation.
Section 3. That the persons hereby appointed to the Plumbing
Board shall serve for a period of two years from the date of this Resolu-
tion, and thereafter until the appointment and qualification of their
successors.
PASSED AND APPROVED this
day of
, 1981.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that
Resolution Number 81-25 be approved as read.
Voting Aye: All
Voting No: None
Mayor Stanley administered the Oath of Office to members of the Senior Services
Board, the Plumbing Board and members .of other boards and committees who were
unable to be present when their particular board or committee had been officially
appointed.
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SENIOR CITIZEN MONTH: Mayor Stanley presented a Proclamation designating the month
of May, 1981, as Senior Citizen Month.
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WHEREAS, the month of May has been proclaimed as Senior
Citizen Month in honor of senior citizens and senior services volunteers; J
and ' ,
WHEREAS, concerned people recognize the inherent rights of
independent living and freedom of choice for all citizens, and the need
for services and programs which will enable the elderly to retain a choice
of lifestyles; and
WHEREAS, the citizens of the City of West University Place
recognize the need for greater public awareness of the contributions of our
senior citizens, and concern for the problems many face as they grow older;
and
WHEREAS, the City of West University Place values its senior
citizens as resourceful persons deeply involved in living. This generation
of older citizens should be commended and respected for its continuing
efforts to build a better society for all.
NOW, THEREFORE, I, Rufus F. Stanley, Jr., as Mayor of the City of
West University Place, do hereby designate the month of May, 1981, as
SENIOR CITIZEN MONTH
in the City of West University Place, Texas, and urge all citizens to join ,~
in honoring-their fellow citizens who have reached a status of seniority J
and respect, and further urge that all citizens include senior citizens "
into the normal sphere of life.
IN WITNESS WHEREOF, I have hereunto set my hand and have
caused the Official Seal of the City of West University Place to be
affixed this 27th day of April, 1981.
MUNICIPAL CLERK'S WEEK: Mayor Stanley presented a Proclamation designating the
week of May 10-16 as Municipal Clerk's Week.
WHEREAS, the Municipal Clerk, oldest of public servants dating
back to Biblical times, is the hub around which revolves efficient and re-
sponsive local government; and
WHEREAS, as local government has grown in responsibility and
importance through the centuries, so has the commission of the Municipal
Clerk; and
WHEREAS, the Municipal Clerk provides a direct link between past,
present and future by preserving records for posterity and implementing
decisions of the legislative body, all the time seeking better and more
efficient ways to do these jobs; and
WHEREAS, the accurate recording, careful safeguarding and
prompt retrieval of public records are vital functions to this office,
without which efficient and responsive local government could not
exist; and
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WHEREAS, Mun i ci pal Cl erksfo 11 ow a mandate to seek better and
more effective ways to perform those critical responsibilities in light
of the rapid technological advances of today's world; and
WHEREAS, in keeping with this mandate, Municipal Clerks also
are dedicated to continous professional education and training, in order
to stay abreast of those.advances.
NOW, THEREFORE, I, Rufus F. Stanley, Jr., as Mayor of the City
of West University Place, do hereby designate the week of May 10-16,1981,
as
"MUNICIPAL CLERK'S WEEK"
in the City of West University Place, Texas, and urge all citizens to join
in recognition of the outstanding and vital services performed by Municipal
Clerks, reflecting their dedication to public service for the community.
IN WITNESS WHEREOF, I have hereunto set my hand and have caused
the Official Seal of the City of West University Place to be affixed this
27th day of April, 1981.
POLICE PATROL UNITS: Invoices submitted by Bob Robertson Chevrolet for del ivery of
three police patrol units were presented for consideration as follows: Unit 102,
$8,584.30; Unit 105, $8.584.30; and Unit 106, $8,457.25.
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that invoices
submitted by Bob Robertson Chevrolet for delivery of three police patrol units
be approved for payment.
Voting Aye: All
Voting No: None
ADOPTION OF 1976 EDITION OF FOOD SERVICE ORDINANCE AND CODE: Ordinance Number 1175
was presented to the Commission and read in full:
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY
Of WEST UNIVERSITY PLACE, TEXAS, BY ADOPTING THE 1976 EDITION
OF THE FOOD AND DRUG ADMINISTRATION "FOOD SERVICE SANITA-
TION ORDINANCE"; PROVIDING FOR THE FILING OF THREE (3)
COPIES IN THE OFFICE OF THE CITY SECRETARY; DELETING,.
MODIFYING OR AMENDING CERTAIN PROVISIONS OF THE CODE OF
ORDINANCES; AND PROVIDING AN EFFECTIVE. DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVER-
SITY PLACE, TEXAS:
Section 1. That the Code of Ordinances of the City of West Univer-
sity Place, Texas, is hereby amended so that hereafter Section 12-14 shall
read as follows:
"Section 12-14. Food Service sanitation manual adopted.
(a) The definitions, the inspection of food service establishments,
the issuance, suspension and revocation of permits to operate
food service establishments, the prohibiting of the sale of un-
sound or mislabeled food or drink and the enforcement of this
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ordinance shall be regulated in accordance with the 1976
edition of the Food and Drug Administration "Food Service Sani-
tation Ordinance", three (3) copies of which shall be on file
in the Offi ce of the City Secretary.
(b) Sub~section (c) shall be added to Section 6-603 of the "Food
Service Sanitation Ordinance" as follows: All garbage loading
areas must be kept washed, cleaned and free of any odor caused
by materials."
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Section 2. That the Code of Ordinances of the City of West
University Place is hereby amended so that Section 21-21 is deleted in
its entirety.
Section 3. That the Code of Ordinances of the City of West
University Place is hereby amended so that hereafter Section 12-22 shall
read as follows:
"Section 12-22. Training Course.
(a) The owner of each food establishment shall designate the manager
or operator and each shift supervisor to take and successfully
pass a food handler's training course which is given by the City
of Houston on a continuous basis.
(b) A food handler1s certificate issued after completion of and
successfully passing the food handler's training course shall
be displayed in a prominent place on the premises.
(c) If a person representing the food establishment has enrolled
for such training c-ourse, the City Health Officer shall issue a
temporary permit to such food establishment until such time as
the applicant has passed such course, or has failed or refused
to take the same when offered, or has taken the same and failed
to make a passing grade thereon.
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Section 4. That the Code of Ordinances of the City of West
University Place is hereby amended so that hereafter Section 12-23 shall
read as follows:
"Section 12-23. Duration; renewal
All permits issued under the provisions of this article shall expire
one (1) year from the date of issuance. Renewals may be granted
only if the applicant again passes an examination or food handler's
course, as in the case of new permits."
Section 5. That the Code of Ordinances of the City of West
University Place is hereby amended so that hereafter Section 12-37 shall
read as follows:
"Secti on 12-37. Fee II
Every applicant for a food establishment permit shall pay a permit fee I I
in advance to the Board of Health of Fifty Dollars ($50.00) per annum. II U
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Section 6. That the Code of Ordinances f the City of West
University Place, Texas is hereby amended so that h reafter-Section 12-38
shall read as follows:
"Secti on 12-38. Issuance.
The health officer shall, upon completion of his inyestigation of the
premises, transmit to the Board of Health the appliration for a food
establishment permit, together with his recommendat~on for or against
the issuance of a license. If the Board of Health fhall be satisfied that
the applicant is of good character and reputation, and that the premises
where the food establishment is to be located are ptoper and suitable
from a sanitary standpoint, they shall issue, or ca~se to be issued, a good
establishment permit. Such permit shall be signed fY the City Health Officer
and Inspector."
Section 7. That the Code of Ordinances 'If the City of West
University Place, Texas is hereby amended so that h reafter sub-section
(e) shall be added to Section 12-43 and shall read s follows:
"(e) Everyone who desires to remodel or alter any rea that is used
for the dispensing, preparation or storage of food ~roducts, includ-
ing necessary sanitation facilities, shall submit t~ the health of-
ficer and/or health inspector any and all plans, bl,IJeprints or
drawings for approval before such plans, blueprints or drawings shall
be submitted to the Building Inspector for permits 0 do such re-
modeling or alterations."
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Section 8. That the Code of Ordinances f the City of West
University Place is hereby amended so that hereafte Section 12-44 is
deleted in its entirety.
Section 9. That the Code of Ordinances ,f the City of West
University Place is hereby amended so that hereafte} Section 12-45 is
deleted in its entirety.
Section 10. That the Code of Ordinances of the City of West
University Place is hereby amended so that hereafte Section 12-58 is
deleted in its entirety.
Section 11. That the Code of Ordinances of the City of West
University Place is hereby amended so that hereafte Section 14-59 is
deleted in its entirety.
Section 12. That the Code of Ordinances of the City of West
University Place is hereby amended so that hereafte Section 14-60 is
deleted in its entirety.
Section 13. This ordinance shall be in full force and effect
immediately from and after its passage and approval by the Mayor.
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PASSED AND APPROVED thi sday- of , 1981.
Motion by Commissioner Polichino, seconded by commiss~~er Jackson, that
Ordinance Number 1175 be approved as read.
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Discussion by members of the Commission established a need for a time period
within which an establishment currently holding a permit could comply with the
new provision requiring passage of a food handler's course and an effective
date for the payment of the required permit fee.
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Motion amended by Commissioner Lewis, seconded by Commissioner Forristall,
that Sections l2-22(a) and l2~37 be amended to read:
Section l2-22(a) The owner of each food establishment shall designate
the manager or operator and each shift supervisor to take and successfully
pass a food handler1s training course which-is given by the City of Houston
on a continuous basis within three (3) months or upon expiration of their
current permit whichever_is sooner.
Section 12-37. Every applicant for a food establishment permit shall pay
a permit fee in advance to the Board of Health of Fifty ($50.00) Dollars
per annum. Such permit fee becomes applicable upon the expiration of
the current permit. .
Voting on amendment:
Voting Aye: All
Voting No: None
Voting on motion:
Voting Aye: All
Voting No: None
SWIMMING POOL REGl" ATTONS. Ordinance Number 1176 was presented to the Commission U'i:o-----'
and read in full:
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS BY THE ADDITION OF CER-
TAIN PROVISIONS PROVIDING FOR THE INSPECTION AND LICENS.,.
ING OF PUBLIC AND SEMI-PUBLIC SWIMMING POOLS; PROVIDING
FOR A PENALTY; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST
UNIVERSITY PLACE, TEXAS:
Section 1. That the Code of Ordinances of the City of West
University Place, Texas, is hereby amended so that hereafter Section 21-74
is added and shall read as follows:
"Section 21-74. Health Inspections of Pools
(a) All public and semi-public swimming pools shall be inspected
a minimum of once each month of usage.
(b) All public and semi-public swimming pools shall be licensed
by the City Health Department and shall pay a licensing fee
of Twenty-five ($25.00) Dollars per annum and said license
shall expire on the 1st day of May each year, and may bel ']1
issued for an unexpired portion of the year upon the pay-
ment in advance of the annual ,fee.
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(c) All public and semi-public swimming pools shall have
the water therein tested once each month of usage by an
approved testing laboratory and the results of said test
shall be available to the inspector upon request.1I
Secti on 2. That the Code of Ordi nances of the City of West
University Place, Texas, is hereby amended so that hereafter Section 21-75
is added and shall read as follows:
IISection 21-75. Penalty
Any person violating any provlslon of this ordinance shall be
deemed guilty of a misdemeanor, and upon conviction, shall be
fined not less than $1.00 nor more than $200.00. Each day
such violation occurs shall constitute a separate offense.1I
Section 3. This ordinance shall be in full force and effect
immediately from and after its passage and approval by the Mayor.
PASSED AND APPROVED this ____ day of
, 1 981.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that Ordinance
Number 1176 be approved as read.
Motion amended by COmmissioner Polichino, seconded by Commissioner Lewis, that
the word lIentityll be inserted in Section 21-75 to provide for such section to
read as follows:
IIAny person or entity violating any provision of this ordinance shall
be deemed guilty of a misdemeanor, and upon conviction, shall be fined
not less than $1.00 nor more than $200.00. Each day such violation
occurs shall constitute a separate offense.1I
Voting on amendment.
Voting Aye: All
Voting No: None
Discussion by members of the Commission included a concern with regard to the
manner and payment for the testing of water as provided in the ordinance.
Motion by Commissioner Lewis, seconded by Commissioner Jackson, that consideration
of Ordinance Number 1176 be tabled pending further research on statutes governing
water testing and the proposed manner for such testing.
Voti ng" Aye:
Forristall, Jackson,
Lewis, Polichino
Voting No: Stanley
BANK DEPOSITORY PROPOSALS: .The Commission was advised that bank depository proposals
had been opened by a committee of staff personnel at 4:15 p.m. on Friday, April
20, 1981, with proposals being submitted only by the First National Bank of
West University Place and Chemical Bank, and that there were no representatives
from either bank in attendance at the meeting.
Proposals had been analyzed by the Director of Finance and Director of Personnel/
Purchasing and the Assistant City Treasurer. Director of Finance Patrick O'Connor
62
advised the Commission that financial statements from each bank had been
reviewed resulting in confidence that the financial conditions and policies
of each bank were equal. Mr. O.Connor stated that the recommendation that
Chemical Bank be designated as the city's depository was based on a'4%
higher earnings than the proposal submitted by FNB of WUP.
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Mayor Stanley stated that in accordance with his previous announcement he
would not participate in the discussion regarding the bank depository pro-
posals inasmuch as he had minor financial holdings in one of the banks and
requested that Mayor Pro-Tem Forristall continue the discussion.
Motion by Commissioner Lewis, seconded by Commissioner Polichino, that
Chemical Bank be designated as the city's depository for the next two years
based on the recommendation of the Director of Finance.
Commissioner Jackson advised that he had respect for the recommendation of
the Finance Director-but thought other things should be considered such as the
fact that First National Bank of West University is in the-business of making
home improvement loans in the city and deserves the support of the city, and
that most of the bank's holdings are among citizens of the city. Mr. Jackson
further stated that inasmuch as there was no major difference in the two pro-
posals it was his belief that the city's-money should be kept at home if at
all possible.
Commissioner Forristall stated that she agreed with Commissioner Lewis in
accepting the recommendation of the Finance Director.
Commissioner Polichino stated that he felt the same way that Commissioner 0
Jackson but did not feel that the First National Bank of West University
has the personnel available and is not experienced enough and that he was
fearful that city staff would have to train bank personnel without enough
expertise to serve as city depository.
Voting Aye: Forristall, Lewis
Polichino
Voting No: Jackson
LEGAL MATTERS: In response to questions from Commissioner Forristall, City
Attorney David Allums advised that he had not had an opportunity to respond
to inquiries regarding cutting back of tree limbs and hedges or the ability
of the city to close an exit onto Nottingham from the Triangle Industries
parking lot.
CONCERNS OF THE CITY COMMISSION: Commissioner Forristall encouraged members of
the Commission to attend a meeting of TML Region 14 to be held on Saturday,
May 2, 1981, at the Golfcrest Country Club in Pearl and where TML Director
Dick Brown will discuss the Texas Legislative Program for 1981.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that con-
sideration of the appointment of an additional member of the Communications
Committee which was deferred-from the last regular meeting of the City
Commission be brought from the table.
Voting Aye: All
Voting No: None
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The Commission was advised that members of the Communications Committee
were functioning quiet well with its present number and appointment of an
additional member was not necessary.'
Motion by Commissioner Polichino,seconded by Commissioner Lewis, that the
size, of the Communications Committee not be increased.
Voting Aye: All
Voting No: None
Mayor Stanley presented Commissioner Forristall with a list of Commissioners
and the volunteer boards and committees to which they had been assigned as
liaison.
Commissioner Forristall was advised that work had been commenced on the organiza-
tion of a telephone committee to call residents and ask that they attend the
Towne Hall meeting.
Commissioner Forristall advised the City Manager that she had received a call
from a resident in the College Court area regarding changing the flashing
light at Bissonnet and Academy to a traffic light and the replacing of the
cyclone fence at Judson Park and installation of "No Dogs" signs.
Commissioner Polichino was advised that Houston Power & Lighting Company had
advised that they had no responsibility for the collapse of the air structure
at the swimming pool inasmuch as it was a result of a failure of a phase of
a transformer and beyond their control. City Attorney David Allums suggested
that ifHL&P continued to deny liability an investigation could be made into
liability of the manufacturer of the transformer.
Mayor Stanley advised that a proposed flyer had been received from the Recycling
Committee with a request that members of the Commission express their comments.
This item is to be on the agenda for the City Commission workshop meeting on
Monday, May 4th and the Chairman of the Recyclying Committee invited to attend.
Mayor Stanley requested that members of the Commission review a press release
prepared by the Communications Committee and call the Chairman, Liz Lancaster,
within the next couple of days.
Mayor Stanley advised that the purpose of the May 27th public hearing is to
hear the public on a recommendation to the City Commission by a committee
composed of members of the Zoning and Planning Commission and the City Commission
prior to such recommendation being considered by the City Commission.
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission
on April 13,1981, were presented for consideration.
Motion by Commissioner Polichino, seconded by Commissioner Forristall, that
minutes of the regular meeting of the City Commission on April 13,1981, be
approved as submitted.
Voting Aye: All
Voting No: None
ADJOURNMENT: With no further business to come before the Commission at this time,
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upon motion duly made, seconded and carried, the meeting adjourned at
9:50 p.m.
ATTEST:
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City Secretary
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Mayor
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CITY COMMISSION SPECIAL MEETING
May 1,1981
The City Commission convened in special session at the City Hall on Friday,
May 1, 1981, 10:00 a.m., with the following members present: Mayor Stanley,
presiding, Commissioners Forristall and Jackson. The City Manager was also pre-
sent.
The Commission was advised that the purpose of the special meeting was to con-
sider a statement of intent to change rates filed by Entex, Inc. Representa-
tives of Entex, Inc. in attendance at the meeting were Mr. A. L. Monfort, Dis-
trict Representative, Mr. Boyett of the Rate Department and Mr. Washburn of the
Legal Department.
Mr. Monfort advised the Commission that the over-all increase being requested
was 3!% for residential customers in West University Place which would result
in an approximate 90~ per month increase per residence. Mr. Monfort noted that
the increase request had been approved by the City of Houston and eleven (11)
municipalities within the District, with only the City of Hilshire Village
suspending action on the increase.
The Commission was advised that Entex had been granted rate increases on May 23,
1980 and July 21, 1978, and that with the increase in cost for gas and other in-
flation related items it was anticipated that an additional increase would be
forthcoming.
Mayor Stanley expressed appreciation on behalf of the City Commission to repre-
sentatives of Entex and advised that the Commissionwou1d make a decision and
so advise prior to the end of the day.
Discussion by members of the Commission included that suspension of the rate in-
crease for a period of one....hundred twenty days would result in q. savings for re-
sidents of approximately $3.60 and to the city of approximately $16.00. Also
considered was possible action by Entex to appeal action by the Commission to
suspend the rate increase before the Railroad Commission.
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the
City of West University Place take no action to suspend the rate increase re-
quested by Entex, Inc.
Voting Aye: All
Voting No: None
With no further business to come before the Commission at this time, upon motion
duly made, seconded and carried, the meeting adjourned.
ATTEST:
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City Secretary
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REGULAR CITY COMMISSION MEETING
fY1ay 11, 1981
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The City Commission convened in regular session at the City Hall on Monday, May
11, 1981~ 7:30 p.m., with the following members present: Mayor Stanley, presiding;
Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney and
City Manager were also present.
Commissioner Forristall requested those in attendance to join in the Pledge of
A 11 egi ance.
HEARING OF RESIDENTS: Mr. Richard M. Page, Jr., 3708 Wroxton Road, asked members
of the Commission how cost for sewage disposal had been arrived at. Mayor
Stanley advised Mr. Page that the current City Commission lowered rates for
water soon after taking office, with garbage fees remaining the same and sewer
rates determined necessary to pay the cost of the collection system. In
response to Mr. Page's observation that sewer charges should not be assessed
for water used to water lawns and other uses not involving the sewer collection
system, Mayor Stanley and Commissioner Lewis explained that such usage was
considered when the sewer rates were established. .
Mr. Orin Anderson, 3130 University Boulevard, recalled his presentation at the
previous regular meeting of the Commission of a request that members of the
Police Department be granted a twenty-five (25%) percent salary increase. Mr.
Anderson noted that a recent edition of the Suburbia-Reporter indicated that
the Police Department had demanded a twenty-five (25%) percent increase which
was not correct and that he had requested the publisher of the paper to print
a retraction of such story. Mr. Anderson again asked what was going to be done C
about salary increases for members of the Police Department. Mayor Stanley
advised that the Commission was now considering salary increases for all
employees noting that an across the board increase was being considered for
all employees with additional funds being provided for merit increases. Mayor
Stanley again reminded Mr. Anderson that constraints of the 1981 budget had
to be considered and requested that the Commission be given additional ti~~ to
complete its study prior to any public announcement. -
ST. GEORGE ORTHODOX CHURCH: Dr. William Attra, President of the Board of St.
George Orthodox Church, appeared before the Commission in connection with
additions and alterations being made at the church.
Dr. Attra stated that this was his fourth appearance before a board, committee
or the City Commission in conjunction with the church project believing each
time that any problems had been worked out. Dr. Attra stated that a brick
fence was being planned on the north side of the building facing Bissonnet to
provide a screen for the kitchen facilities of the church, garbage cans, etc.
and that Building Inspector Wayne Perry had advised that such construction
would be in violation of the city's fence ordinance inasmuch as the lot was
dedicated to front on Bissonnet and such construction would be in front of
the main buil~ing on the lot.
Dr. Attra stated that a loan commitment to the church was in jeopardy unless
the building project was completed by a mid-June deadline. Following a U
general discussion by members of the Commission regarding the necessity of
amending the fence ordinance to permit a change in its provisions and the
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possibility of the Zoning and Planning Commission changing the dedication
of the lot to front on Mercer rather than Bissonnet, Dr.. Attra waS advised
that the Commission would include this item on its workshop agenda for
Saturday, May 16th unless it was resolved by the Zoning and Planning Com-
mission.
UTILITY BILLING FORMS: In accordance with previous action of the City Commission,
bids received for delivery of 60,000 utility billing forms were opened and re-
sults announced as follows: -
Automated Business Forms
Continental Forms, Inc.
Formcraft, Inc.
Metro-Forms
Moore Business Forms
NCR Corporation
$32.92 per thousand
23.67 per thousand
37.20 per thousand
16.64 per thousand
37.16 per thousand
22.08 per thousand
Motion by Commissioner Polichino, seconded by Commissioner Jackson, that bids
received for delivery of 60,000 utility billing forms be studied by the cityls
Purchasing Director and City Manager and a recommendation for purchase pre-
sented to the City Commission.
Voting Aye: All
Voting No: None
HOUSE TRAILER LOCATED AT SANITARY I ANOFTII STTF. In accordance with previous
action of the City Commission, bids received for the purchase of a mobile
home located at the sanitary landfill site were opened and results announced
as follows:
Bell IS Mobile Home Sales
Roger R. Hill
$ 3,268.50
2,555.50
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the
',< City Commi ssi on accept the proposal submitted by Belli s Mobile Home Sales for
thepurchaseofa mobile home ona "whereis", "asis" basis for the total bid
price of $3,268.50.
Voting Aye: All
Voting No: None
DIVING BOARDS AND FRAMES: An invoice in the amount of $4,155.00 received from Per-
senaire.Park & Playground Products for delivery of two (2) one meter diving
boards and frames was presented for consideration. .
Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the
City Commission approve payment to Persenaire Park and Playground Products in
the amount of $4,155.00 for delivery of two (2) one meter diving boards and
frames.
Voting Aye: All
Voting No: None
APPOINTMENT OF MUNICIPAL COURT ASSOCIATES: The Commission was advised that in accor-
dance with the provisions of the City Charter consideration should be given to
the re-appointment of Associate Judges and Prosecutor for the Municipal Court.
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Motion by Commissioner Jackson, seconded by Commissioner Forristall, that
Michael Schneider and Terry Collins be re-appointed Associate Municipal Court
Judges and Thomas Taylor be re-appointed Associate Municipal Court Prosecutor.
Voting Aye: All
Voting No: None
INSPECTION AND LICENSING OF PUBLIC AND SEMI-PUBLIC SWIMMING POOLS: In accordance
with i nstructi onsofthe City Cbmmi ssi on, testi ng of water in pub 1 i c and semi-
public swimming pools had been clarified and Ordinance Number 1]76 presented
and read in full:
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS, BY THE ADDITION OF CER-
TAIN PROVISIONS PROVIDING FOR THE INSPECTION AND LICENSING.
OF PUBLIC AND SEMI-PUBLIC SWIMMING POOLS; AND PROVIDING AN
PENALTY AND EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNI-
VERSITY PLACE~ TEXAS:
Section 1. That the Code of Ordinances of the City of West
University Place is hereby amended so that hereafter Section 21-74 is
added and shall read as follows:
"Section 21-74. Health Inspections of Pools'
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All public and semi-public swimming pools shall be
properly maintained throughout all times of use and
shall be inspected at least once each month of usage.
(b) All public and semi~public swimming pools shall be
licensed by the City Health Department and shall pay a
licensing fee of Twenty-Five ($25.00) DoTlars per annum
-and said license shall expire on the 1st day of May
each year, and maybe issued for an unexpired portion of
the year upon payment in advance of the annual fee.
(a)
(c) All public and semi-public swimming pools shall maintain
a water pH between 7.2 to 7.8; shall maintain a free
chlorine residual of 1.0 ppm to 0.5 ppm (ppm = parts per
million); shall .be kept in a sanitary condition, free of
algae, dirt~ oil and litter; shall maintain the water in
a reasonably clear state; and shall be kept free of glass
and glass containers.
(d) All public and semi-public swimming pools that are not in
use shall keep water clear enough to see to the bottom;
or shall be drained."
Section 2. That the Code of Ordinances of the City of West
University Place, Texas, is hereby amended so that hereafter Section
21-75 is added and shall read as follows:
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"Section 21.75. Penalty
Any person violating any provisions of this ordinarice shall
be deemed guilty of a misdemeanor, and upon conviction,
shall be fined not less than $1.00 nor more than $200.00.
Each day such violation occurs shall constitute a separate
offense. II
Sec ti on 3. Th is ord i nance s ha 11 be in full force and effect
immediately froin and after its passage and approval by the Mayor.
PASSED AND APPROVED this
day of
, 1 981 .
Motion by Commissioner Lewis, seconded by Commissioner Polichino, that Ordinance
Number 1176 be removed from the table for re-consideration.
Voting Aye: All
Voting No: None
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that Ordi-
nance Number 1176 be approved as read.
Voting Aye: All
Voting No: None
BOARD AND COMMITTEE MEETING MINUTES: Minutes of the meetings of the following
board and committees were presented to the Commission for their information:
Electrical Board meeting on April 27, 1981
Zoning and Planning Commission meeting on April 9, 1981
Zoning Board of Adjustment meeting on April 22, 1981
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission
on April 23, 1981 and a special meeting on May 1,1981, were presented for
consideration.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that
minutes of the regular meeting of the City Commission on April 23, 1981 and
a special meeting on May 1,1981, be approved as submitted.
Voting Aye: All
Voting No: None
CONCERNS OF THE CITY COMMISSION: Commissioner Forristall advised that she had
received a suggestion from a number of residents that the parking area on the
north side of the Community Building be striped in order to provide maximum
parking spaces.
Commissioner Forristall stated that inasmuch as Mayor Stanley had proclaimed
the week of May 10/16 as Municipal Clerk's Week she would like to recognize
the efforts of the city's Municipal Clerk.
Commissioner Polichino requested that the City Manager meet with the Director
of Community Services to determine that life guards at the swimming pool are
being properly trained and how many guards are to be on duty when swimmers
are using the pool. Commissioner Polichino noted that he ad received com-
plaints regarding foul language.
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Commissioner Jackson noted that the first citywide Towne Hall meeting was
scheduled for Monday, May 18th at the Community Building expressing a hope
that the affair would, be well attended.
LEGAL MATTERS: City Attorney David Allums advised the Commission to expect
telephone calls regarding the chlorine content of the swimming pool inasmuch
as this is an annual complaint of some residents.
STAFF MATTERS: City Manager Dick Rockenbaugh was advised that-a notice regarding
the planned auction of obsolete city equipment be added to the City Currents
and the current issue printed for mailing.
City Manager Dick Rockenbaugh determined that each member of the Commission
had been furnished a copy of the budget calendar prepared by Finance Director
Patrick O.Connor and requested that members of the Commission mark planned
vacation dates, etc. on such calendar and bring to the workshop meeting on
Saturday in order that a comparison might be made.
ADJOURNMENT: With no further business to come before the Commission at this time,
upon motion duly made, seconded and carried, the meeting adjourned at 8:45 p.m.
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ATTEST:
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City Secretary
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REGULAR CITY COMMISSION MEETING
May 25, 1981
The City Commission convened in regular session at the City Hall on Monday, May
25, 1981, 7:30 p.m., with the following members present: Mayor Stanley, pre-
siding; Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney
and City Manager were also present.
Commissioner Jackson requested those in attendance to join in the Pledge of
All egi ance.
HEARING OF RESIDENTS: Following his ascertainment that there were no residents
in attendance at the meeting wishing to address the Commission, Mayor Stanley
introduced members of his family, Mr. and Mrs. Rufus Stanley of Brownwood
and Mrs. Mary Ann Stanley of West University Place.
UTILITY BILLING FORMS: The Commission was advised that bids received for delivery
of 60,000 uti lity hi 11 i ng forms had been revi ewed by Director of Purchasi ng
Patt Lilly and Finance Director Patrick OrConnor and that it was their recom-
mendation that the low bid of $16-.,64 per 1,000 forms submitted by Metro Forms
be accepted.
Motion by Commissioner Polichino, seconded by Commissioner Jackson, that the
bid submitted by Metro Forms for delivery of 60,000 utility billing forms for
a total price of $998.40 be accepted.
Voting Aye: All
Voting No: None
PARKS AND RECREATION MONTH: Mayor Stanley read the following Proclamation designat-
ing the month of June as Parks and Recreation Month:
WHEREAS, our city's greatest asset is the welfare and health
of its people; and
WHEREAS, the City of West University Place is dedicated to con-
serving, preserving and developing safe parks and recreational facilities
for its residents; and
WHEREAS, all residents, of all ages, are urged to use the city
parks and take advantage of its recreational programs.
NOW, THEREFORE, I, Rufus F. Stanley, Jr., by vi rtue of the
authority vested in me as Mayor of the City of West University Place, in
the State of Texas, do hereby proclaim the month of June, 1981, as
PARKS AND RECREATION MONTH
in the City of West University Place, Texas, and urge all citizens to
support all parks andrecreationa 1 activities.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the
seal of the City of West University Place, Texas, to be affixed at West
University this 25th day of May, 1981.
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SCOTT AIR PACKS: The Commission was presented an invoice in the amount of
$2,085.00 submitted by Fire Protection Service for delivery of three (3)
air packs.
Motion by Commissioner Polichino, seconded by Commissioner Jackson, that
Fire Protection Service be paid the sum of $2,085.00 for delivery of three
(3) air packs.
Voting Aye: All
Voting No: None
Mayor Stanley commended Fire Chief Wilcher and members of the Fire Department
for conducting a firefighters' school.
Commissioner Jackson expressed his appreciation to members of the Fire Depart-
ment for their help in carrying the Dixie Land Band around town prior to
the Towne Hall meeting.
COpy MACHINE FOR LIBRARY: The Commission was advised that the copy machine at
the Library was in need of replacement and a request was presented to
advertise for bids on a twelve-month rental agreement for another machine.
Motion by Commissioner Forristall, seconded by Commissioner Polichino, that
the City Manager be authorized to advertise for bids for rental/purchase of a
new copier for use at the Library.
Voting Aye: All
Voting No: None
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CITY AUCTION: The Commission was advised that arrangements had been completed for 0
an auction on June 12, 1981, 1:00 p.m. for the sale of surplus city equipment.
Following a review oLthe list of items to be included in the sale, members :.
of the Commission requested that efforts be made to publicize the auction for
the benefit of residents.
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the
City Manager be authorized to hold an auction for the sale of surplus city
equipment.
Voting Aye: All
Voting No: None
STANDARDIZED HOUSE NUMBERS AND SMOKE DETFCTORS. The Commission was advised that
this item had been placed on the agenda at the request of the Fire Chief to
provide assistance in providing emergency assistance^'to residents.
Chief Wilcher advised the Commission that it was difficult to locate residences
without numbers especially at night and that it was his recommendation that
numbers no smaller than 2i-1I high be located as near the front door of each
residence as possible that would be visible from the street.
Motion by Commissioner Forristall, that an orqinancebe-prepared requiring
the placing of house numbers on all hous~) within a reasonable distance of
the front door with numbers to be no smaller than 2i-1I high.
Motion died for lack of a second.
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Motion by Commissioner Forristall, seconded by Mayor Stanley, that an
ordinance be prepared to require smoke detectors be installed in all houses
requesting a permit for remodeling.
Voting Aye: Forristall
Stanley
Voting No: Jackson
Lewis
Polichino
Motion by Commissioner Polichino, seconded by Commissioner Forristall, that
the City Commission proceed with a publicity campaign through the Communications
Committee with a written feedback from the community.
Voting Aye: All
Voting No: None
RESOLUTION NUMBER 81-26: Discussion Oil this item was deferred inasmuch as con-
firmation had not been received from a resident agreeable to being nominated
to the Harris County Appraisal District.
INVOICE FOR STREET DIVIS I N
i nvoi ce in the amount of
Inc. for delivery of one
the Street Division.
The Commission was presented an
submitted, by Port City Ford Truck Sales,
Ford F-600 cab and chassis for use in
Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the
City Commission authorize payment to_ Port City Ford Truck Sales, Inc. in
the amount of $10,547.88 for delivery of a 1981 cab and chassis.
Voting Aye: All
Voting No: None
BURGLARY PREVENTION MONTH: Mayor Stanley presented the following Proclamation
designating the month of June as Burglary Prevention Month:
WHEREAS, burglary as a leading major crime across the nation
is exceeded only by larceny/theft in terms of number of violations, and
only by motor vehicle theft in terms of resultant property loss; and
WHEREAS, burglary too frequently results' in the injury to or
death of the victim; and
WHEREAS, the success of burglary prevention and detection is
dependent upon the active participation of an aroused and involved public.
NOW, THEREFORE, I, Rufus F. Stanley, Jr., by virtue of the
authority vested in me as Mayor of the City of West University Place, in
the State of Texas~ do hereby proclaim the month of June, 1981, as
BURGLARY PREVENTION MONTH
in the City of West University Place, Texas, and urge all citizens to aid
and assist their Police Department, and do all else possible, to prevent,
detect, and report the crime of burglary. - .
IN WITNESS WHEREOF, I have hereunto set my hand and caused the
seal of the City of West University Place, Texas, to be affixed at West
University this 25th day of May, 1981.
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The Commission was advised that the House Watch program sponsored by the
Police Department was still well received and used by residents.
Jill
It was suggested that publicity again be given to the value of using the
engraver available at the City Hall to put identification numbers on items ~ I
that might possibly be stolen. . L-J
BOARD AND COMMITTEE MEETING MINUTES: Minutes of the regular meeting of the Parks
and Recreation Board on May 14,1981, were presented to the Commission for
their information. '
LEGAL MATTERS: City Attorney David Allums advised the Commission that he had no
legal matters for consideration at this time.
CONCERNS OF THE CITY COMMISSION: Commissioner Polichino expressed a concern
regarding traffic control around the city's parks, noting that parks signs
should be erected together with "Slow Down, Children ,At Play" signs.
Commissioner Polichino stated that he wante~ to compliment the Fire Department
on behalf of his wife, Jean for their response to her callfor.aid,.toan
elderly citizen who suffered a massive stroke. . ,,-
Commissioner Forristalladvised members of the Commission that she had
received a notice from H-GAC regarding a meeting to be held on June 16th
to elect a representative to the Board and an alternate as a result of
vacancies created by the last municipal elections.
Commissioner Forristall was advised that further information would be
developed on a bulletin board to be put at the Community Building.
[J
Commissioner Forristall commended City Manager Dick Rockenbaugh and Com-
munity Services Director Tom Carson for completion of the striping on the
Community Building parking area. .
Commissioner Forristall requested that names of those persons serving as an
Ad Hoc Committee on Traffic be listed in the minutes as reference for anyone
wishing to contact them.
Eugene McFaddin
Janet Redeker
W. H. Register
Pat Kramberg
Howard Marshall
R. E. Dillon
Bi 11 Swanson
2634 Amherst
4139 Southwestern
2903 Carolina Way
2910 Sunset
2931 Amherst
2704 Nottingham
2612 Fenwood
City Manager Dick Rockenbaugh and Police Chief Frank Robinson serve as Ex-
Officio members of the Committee and Mr. John Hudson, Traffic Engineers,
Inc. is the Committee's resource member.
Mayor Stanley read the following notice prepared by the Finance Director
for inclusion in current water bills: Il
REMINDER - WATCH YOUR WATER USE THIS :J
SUMMER!
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As you are probably aware, the city's monthly charge for garbage was
increased in January from 4 to 8 Dollars. The water/sewer rates were
increased in February from a combined rate of $7.00 minimum on 3,000
gallons plus 75ft for each additional 1 ,000 gallons per month, to a
combined rate of $6.50 minimum for 3,000 gallons plus $1.42 for each
additional 1,000 gallons per month. These increases in your water,
sewer and garbage rates were mandated by ordinances supporting the
1981 Fiscal Year Budget which was approved last August after public
hearings. The garbage rate was increas-ed to cover the operating ex-
penses of the Garbage Department budget (1981 = $540,000). The water
and sewer rates were increased to cover the Water, Sewer and Sewage
Treatment Plant operating expense budgets (1981 = $747,250) and capital
outlay plans for up to $250,000 in 1981.
These rate increases were widely advertised in July and August of 1980
as budget proposals, and again in December, 1980 and January,- 1981 as
the ordinances were publicized by notice, newspaper accounts, and in
the City Currents.
We know that your own household budgets are affected by these rate in-
creases and so we wish to remind yOU of the effects that the rates can
have on your bills depending upon how much water you use -each month~
especially during the Summer.
Also included in the notice is a schedule itemizing new rates, old rates and
the amount of the increase.
Motion by Commissioner Forristall, seconded by Commissioner Polichino, that
the notice on increased rates by included with the final May billing cycle.
Voting Aye: Forristall
Polichino
Voting No: Jackson
Lewis
Stanley
Commissioner Lewis advised members of the Commiss-ion that if each person had
to explain Memorial Day and its meaning to a six-year old perhaps there would
never be a need for a Memorial Day for other wars.
Commissioner Jackson advised that members of the Communications Committee plan
to critique the Towne Hall meeting and have tenatively set the date of August 31,
for the date of the second such meeting.
Mayor Stanley advised that SB 951 C'pot hole") bill was still in Committee and
members of the Commission and citizens should contact their Representatives inas-
much as the city could gain as much as $5,300 for its street improvement program
from such bill.
Mayor Stanley reviewed his proposal for conduct of the Public Hearing on Wednes-
day for members of the Commission.
STAFF REPORT: City Manager Dick Rockenbaugh advised the Commission that specifica-
tions prepared on the mobile home located at the sanitary landfill had listed
a 1972 model whereas it was a 1971 model. The high bidder agreed to purchase
the mobile home for a new bid price of $3,088.50 rather than the bid price of
$3,268.50. The sale has been completed and the mobile home has been removed
from the landfill site.
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Mr. Rockenbaugh reported - that as a resul t of softba 11 games between the City of
West University Public Safety employees and City of Bellaire Public Safety em-
ployees the city regained title to the trophy.
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on
May 11, 1981, were submitted for consideration.
u
Motion by Commissioner Jackson, seconded by Commissioner Polichino, that minutes
of the regular meeting of the City Commission on May 11,1981, be approved as
submitted.
Voting Aye: All
Voting No: None
ADJOURNMENT: With no further business to come before the Commission at this time,
upon motion duly made, seconded and carried, the meeting adjourned at 8:45 p.m.
ATTEST:
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Cit Secretary
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PUBLIC HEARING
CITY COMMISSION AND ZONING AND PLANNING COMMISSION
May 27, 1981
The City Commission of the City of West University Place and the Zoning and Planning
Commission of the City of West University Place convened at 7:30 p.m., at the Com-
munity Building, for the purpose of holding a Public Hearing called for this date,
with the following members present: Mayor Stanley, presiding; Commissioners Forris-
tall, Jackson and Polichinb. The City Attorney and City Manager were also present.
Commissionerlewis was out of the city. Zoning and Planning Commission Chairman
Casey, Members Abell, Adkins, Farrell and Norton.
Mayor Stanley advised those in attendance that members of the Zoning Board of Adjust-
ment had been invited to participate in the meeting inasmuch as they participated in
the study of the Zoning Ordinance as a part of an Ad Hoc Committee. Mayor Stanley
introduced Mr. Dan Doughty who was formerly Chairman of the Zoning Board of Adjust-
ment and a member of the Ad Hoc Committee.
Mayor Stanley stated that he welcomed those who had come to the meeting, noting that
the proposals to be considered had been presented to the City Commission by an Ad
Hoc Committee consisting of the Chairmen of the Zoning and Planning Commission and
Zoning Board of Adjustment and the Building Inspector thereby making it the obliga-
tion of the City Comm,;ssion to hold a public hearing to permit residents to express
their views regarding the recommendations. Mayor Stanley outlined options available
to the Commission as being the acceptance or rejection in whole or part, the proposals.
Mayor Stanley advised those present that the City Commission was not presenting the
proposals as those of the Commission and no action on the proposals would be taken
at this time.
Mayor Stanley introduced staff members in attendance at the meeting, City Attorney
David Allums, City Manager Dick Rockenbaugh and City Secretary Lee Lockard.
Members of the City Commission introduced themselves giving the location of their
residence in the city, followed by members of the Zoning and Planning Commission
and the Zoning Board of Adjustment.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the Public
Hearing be opened.
Voting Aye: All
Voting No: None
Motion by Mr. Abell, seconded by Mr. Farrell, that the Public Hearing be opened.
Voting Aye: All
Voting No: None
Mayor Stanley advised that it was his intention to divide the list of proposals in
half reviewing the first half and permitting those wishing to speak to do so, and
then to cover the second half of the proposals.
Mayor Stanley ascertained-from the City Secretary that all procedure requirements
of Zoning Ordinance No. 111 in connection with the Public Hearing had been complied
with and that legal notice was published in the Houston Chronicle on Monday, May 11,
1981, with an Affidavit of Publication on file.
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Mayor Stanley ascertained from the City Attorney that all legal requirements in con-
nection with the public hearing had been complied with and was advised that upon
instruction of the City Commission an ordinance was prepared calling a joint PUbliC~ I
hearing of the City Commission and Zoning and Planning Commission, with Ordinance :
Number 1172 being passed and approved by the City Commission on March 23,1981, to I
set the public hearing. \
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In response to a request by Mayor Stanley, Chairman Casey stated that in June, 1979,
members of the Zoning and Planning Commission and Zoning Board of Adjustment re-
ceived a letter from the City Commission setting forth certain areas of the Zoning
Ordinance that presented problems for the Building Inspector. Chairman noted changes
that had occurred since the adoption of the Zoning Ordinance in 1937 and stated that
it was the desire and intent of the Committee to provide open areas, strengthen the
single family concept and to permit property owners to use their property to the
fullest use possible without adding to the problems of their neighbors.
Chairman Billings explained that the function of the Zoning Board of Adjustment is to
be a sounding board for citizens when they have a problem with what they want to do
with their property and inasmuch as the Board had heard many of the same problems
many times the purpose of the study was to try to eliminate as many of the problems
as possible.
Mayor Stanley administered the Oath to all persons in attendande/~esiring to speak
for or against the first eleven (11) proposals.
Mayor Stanley reviewed proposed definitions for "Accessory Buildings", "Rear Yard"
and "Front Yard".
Mr. Randy Riddell, 4141 Tennyson, requested that consideration be given to the word-D I,
ing, "attached to the main building or structure occupying the lots" in order to \
accomplish the same intent with different wording.
Mr. Bill Marshall, 3805 Swarthmore, was advised by Chairman Casey, that the defini-
tions were proposed to allow citizens to use garages for any purpose they wished
other than a place for someone to live and that repair and remodeling of existing
garage apartments had been addressed in other provisions of the ordinance.
Mrs. Rose Keeper, 2704 Barbara Lane, asked if the purpose of the proposed changes
was to prohibit rental of garage apartments.
Mr. T. H. Norman, 6648 Buffalo Speedway, stated that he believed no changes should
be made in the ordinance regarding present structures.
Mr. James Allison, 3120 Rice Boulevard, was advised by Chairman Casey that there
were no provisions to prevent an individual from using part or all of an existing
garage as a game room, and that proposal #9 was an addition to define non-living
area.
Chairman Billings stated that it was not the intent of the committee to affect pre-
sent buildings and that primary concern was future construction in West University.
Chairman Casey noted that consideration had previously been given to garage apart-
ments that exist in the city by members of the Zoning and Planning Commission at a In
meeting attended by only a few residents. ~
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Mr. Robert Higley, 3004 Rice Boulevard, quoted the headlines appearing in the
May 20th issue of the Suburbia-Reporter, "Ban on garage apartments proposed" and
added that he would encourage the use of buildings outside the main dwellings
be discontinued.
In response to a statement by Mr. Shaw, 3607 Georgetown, that riff-raff be run
out of West University, Mr. Norton stated that the purpose of the proposals
were to clarify and improvement the ordinance and not who rents but the purpose
for which such space is used and the impact it will have on neighbors.
Mr. Lamotte, 2739 Barbara Lane, stated that he was in opposition to the wording
of Section 1 and Section 9.
Mr. Gene Hines, 3748 Rice Boulevard, stated his objection to the definition of
"front yard".
Mr. Thomas Barber, 6312 Westchester, stated that flexibility was needed in the
wording inasmuch as you have to chop 20' off the rear of a laO' lot you are not
left much to work with.
Mr. Ali Alkaaoud, 3123 University, stated there were a number of persons who
planned remodeling and would be seriously affected by the side and rear setbacks
proposed and was advised by Mr. Billings that the problem encountered was deter-
mining where the rear yard was, measured from the property line or batkof the
house.
Mr. R. A. Kerr, 6312 Rutgers, was advised by Mr. Casey that Section 5 dealt with
the question of corner lots.
Mr. Robert Kendrick, 6324 Rutgers, stated there was a lack of clarification regard-
ing side lots and prohibiting people from renting any portion of their property
was trying to be overly restrictive..
Mayor Stanley reviewed Proposal #4 defining height.
Mr. Michael Talianchick, 3825 Arnold, stated that from 7' to 9' would be lost under
the new proposal from grade to ridge height. Mr. Talianchick agreed to furnish
Mayor Stanley copies of diagrams he had prepared.
Mr. Charles R. Riddell, 4141 Tennyson, stated that he was a structural engineer
by profession and he thought the proposal regarding height very easy to follow.
Mayor Stanley reviewed Proposal #5 defining a corner lot.
Mr. Bill Marshall, 3805 Swarthmore, was advised by Mayor Stanley that a determina-
tion had not been made regarding lots that dead-end into Southside Place.
Mr. Robert Higley, 3004 Rice, was advised that there could be no descriptton of
the width of a particular lot because widths of lots were determined when the
particular sub-division of the city had been platted.
Mayor Stanley reviewed Proposal #6 defining open space.
Mr. Robert Higley, 3004 Rice Boulevard, stated that he would not like to see any-
thing done to encourage people to use the city as a temporary place to live and
that the entire city should be restricted to single family residences.
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Mayor Stanley reviewed Proposal #7 defining private garage.
Mr. Charles Riddell, 4141 Tennyson, stated that he thought how garages are used
should be the decision of the property owner.
Mrs. Rosemary Minard, 2639 Pemberton, stated that she was concerned about the
economic welfare of the city with so many restrictions and asked how restrictions
would be enforced.
Mr. Frederick Minard, 2639 Pemberton, asked if the intent of the proposal was to
get rid of undesirables living in the city.
Mr. James Teeter, 3708 Albans Road, stated that he could not see what all the
fuss was about, noting that it is up to the property owner to whom they rent
garage apartments and adjacent property owners have their own recourse under law.
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Mrs. Fougerat stated that garage apartments were not considered in the proposals
and that the committee was merely trying to define back living area and setbacks
for the rear yard.
Mr. James Dennis, 2721 Arbuckle, stated that those in attendance should have been
advised that the proposals were with regard to future construction.
Mayor Stanley reviewed Proposal #8 defining carport.
Mayor Stanley reviewed Proposal #9 defining non-living area.
Mr. Charles R. Riddell, 4141 Tennyson"stated that there was ambiguity in the 01
definition of accessory building and also ambiguity in trying to describe living
and non-living area in the same paragraph.
Mr. Casey stated that it was not the intention of the committee in reviewing the
ordinance to address the problem of garage apartments but to prohibit future
garage apartments from being built. Mr. Casey further stated that the Building
Inspector has asked for a definition of "tear-down" and "re-build".
Mr. Bill Marshall, 3805 Swarthmore, complimented members of the committee for a
job which had long been overdue noting that absolute definitions were impossible.
Mayor Stanley reviewed Proposal #10 defining structure.
Mr. Gene Hines, 3748 Rice Boulevard, was advised that structure included anything
other than plants, shrubs, trees and other living vegetation.
Mayor Stanley reviewed Proposal #11 which defined front porch.
Mr. Charles R. Riddell asked, ~what does non-contiguous perimeter" look like?
Mr. Riddell stated further that he was concerned about the wording used andsug-
gested that vertical supports be limited to 10% of the porch. -
Mayor Stanley announced a short break before continuing the public hearing for
consideration of Proposals 12 through 21. .
Mayor Stanley reviewed Proposal #12 accessory buildings.
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Mr. Wallace, 3922 Marquette, directed attention to the number of people building
high structures at the back of their lot thereby imposing a burden on those resi-
dents living behind them since there is no way to screen a two-story structure
from view.
Mr. Robert Higley, 3004 Rice Boulevard, expressed his appreciation to the Com-
mission for efforts made to refurbish the zoning ordinance.
Mr. Gene Hines, 3748 Rice Boulevafd, suggested that consideration be given to the
last sentence of the proposed definition, "This said ten feet (10.) shall be
open space, except for dri veways not to exceed ei ghteen feet (18 I) in wi dth. II
Noting that a three car garage may be constructed on any single family lot.
Mr. Charles R. Riddell, 4141 Tennyson, suggested that attention be directed to the
provision height provision inasmuch as written it will not preclude construction
of new garage apartments.
Mr. Barnett, 3920 Milton, stated that a large percentage of homes in the city are
constructed on 501 x 1001 lots and he thought the provisions too restrictive.
Mr. Peterson, 4115 Southwestern, stated that he was in agreement with what was
trying to be accomplished and suggested that consideration be given to location
of windows on the rear of building construction.
Mr. Tom Beard, 5919 Fordham, stated that he thought the 51 setback on garages or
accessory buildings was too restrictive on 50. x 1001 lots.
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L1 Mayor Stanley reviewed Proposal #14 rear yard.
Mr. Charles Riddell, 4141 Tennyson, stated that he thought this provision would
encourage the construction of decks which were a breeding place for rats and
that it was his thought that the city should be concerned about rat control.
Mr. Bob Kendrick, 6324 Rutgers, stated that he thought that consideration should
be given to total lot coverage.
Mr. Collovati, 5624 Community, was advised by Mr. Casey that townhouse construction
was governed by an amendment to the zoning ordinance designating certain areas
for such construction and had their own set of restrictions.
Mayor Stanley reviewed Proposal #15 distance from property lines.
Mr. Goodson, 4115 Southwestern, was advised that it was not the intention of the
committee to prohibit fence construction on the property line.
Mr. Riddell, 4141 Tennyson~ suggested that the word "structurell be better defined.
Mayor Stanley reviewed Proposal #16 height.
Mr. Louis Meharg, 2631 Pittsburg, stated that (a) of this proposal which restricted
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height of radio antennals at fifty (501) feet would not be acceptable to radio
operators and that he would be happy to work with the committee to establish
restrictions.
Mr. Dale Spence, 2912 Georgetown, expressed appreciation to the Commission for
all of its hard work, suggesting that some proposals were too restrictive, ~
and that wording and intent of ot~ers should be reconsidered. Mr. Spence noted
that he, too, was an amateur radio operator and would be happy to work with
the committee.
Mr. Billings read the definition of "story" and "half-story" as currently pro-
vided in the zoning ordinance for Mr. Riddell.
Mr. Kendrick, 6324 Rutgers, stated that he believed the phraseology 2! story
should be deleted and have one story, two story or three story and also making
provision for a second means of egress for third story.
Mayor Stanley reviewed Proposal #17 front porch.
Mr. Tom Beard, 5919 Fordham, was advised that the provlslon for a porch to be
of the same type construction as the main use building was to preclude use of
wood on brick, etc.
Mayor Stanley reviewed Proposal #18 side and rear yards.
Commissioner Polichino was advised by Mr. Casey that the recommendation for rear
yard was the space 201 from the property line to the building line.
Mrs. Renner, 3112 Wroxton, was advised that air conditioning units would not be []
permitted in the 31 side setback.
Mr. Kendrick, 6324 Rutgers, suggested that the definition of side yard be
modified.
Mayor Stanley reviewed Proposal #19 areas not to be diminished.
Mr. Kendrick, 6324 Rutgers, was advised by Mr. Doughty that a structure currently
cantilevered could not be rebuilt if burned if it provided living space into the
front yard or over the setback line.
Mr. Riddell, 4141 Tennyson, was advised that further consideration would be given
to the language in this section.
Mayor Stanley reviewed Proposal #20 empowering the Building Inspector to issue
citations.
Mr. Riddell, 4141 Tennyson, suggested a provision be included to protect the
inspector when citations are issued.
City Attorney David Allums reviewed the procedure proposed for the issuance of
citations by the Building Inspector.
Mr. William Spoor, 4135 Marlowe, was advised that the Building Inspector and
his assistant would provide adequate identification and_ follow the procedure
of requesting permission to make inspections.
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Mr. Tom Beard, 5919 Fordham, was advised that the new procedure would provide
an effective means of control rather than putting a lot of power into the hands
of the inspector.
Mr. Shaw, 3607 Georgetown, stated that he felt the inspector was employed to
inspect work being done not to act like police.
Mayor Stanley reviewed Proposal #21 certificate of occupancy.
Mr. Sanchez, 5634 Community Drive, stated that this type provision was one of
the things that made West University the city that it was and that he had seen
the area north of Bissonnet deteriorate because of lack of enforcement.
Mayor Stanley thanked those in attendance for their patient interest and providing
the Commission, Zoning and Planning Commission and Zoning Board of Adjustment
their comments and helpful suggestions. Mayor Stanley explained that the Com.;..
mission was just beginning their deliberation on the proposals and that further
meetings would be held.
Motion by Mr. Farrell, seconded by Mr. Abell, that the public hearing held
by the Zoning and Planning Commission be closed.
Voting Aye: All
Voting No: None
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the
Public Hearing held by the City Commission be closed.
Voting Aye: All
Voting No: None
Chairman Casey announced that the Zoning and Planning Commission would present
the City Commission its final report at a later date.
Mayor Stanley announced that final action of the City Commission would be taken
at a later date.
With no further business to come before the Commission at this time, upon motion
duly made, seconded and carried, the meeting adjourned at 12:00 p.m.
ATTEST:
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City ecretary
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REGULAR CITY COMMISSION MEETING
June 8, 1981
The City Commission convened in regular session at the City Hall on Monday,
June 8, 1981,7:30 p.m., with the following members present: Mayor Stanley,
presiding; Commissioners Jackson andPolichino. The City Attorney and City
Manager were also present. Commissioners Forristall and Lewis were out of the
city.
The Invocation was pronounced by Mayor Stanley.
HEARING OF RESIDENTS: Mayor Stanley ascertained that none of those persons in
attendance at the meeting had matters they wished to discuss with the Com-
mission.
NATIONAL ELECTRICAL CODE: Ordinance Number 1177 was presented to the Commission
and read in full:
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY
OF WEST UN1VERSITY PLACE, TEXAS, ALLOWING HOMEOWNERS TO
APPLY AND RECEIVE PERMITS FOR ELECTRICAL INSTALLATIONS;
ADOPTING THE 1981 EDITION OF THE NATIONAL ELECTRICAL CODE;
PROVIDING FOR THE FILING OF THREE COPIES THEREOF IN THE
OFFICE OF THE CITY SECRETARY; REQUIRING HOMEOWNERS TO FILE
PLANS FOR ELECTRICAL INSTALLATIONS; REQUIRING HOMEOWNERS TO
ENGAGE LICENSED ELECTRICIAN AFTER TWO SUCCESSIVE DISAPPRO-
VALS; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST
UNIVERSITY PLACE, TEXAS:
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Section 1. That Section 10-39 of the Code of Ordinances of
the City of West University Place, Texas, is hereby amended to read as
follows:
IISection 10-39. Required.
(a) It shall be unlawful for any person to do electrical work
within the city unless such person is a licensed master elec-
trician, licensed under the provisions of this chapter, or un-
less such person does such electrical work under the super-
, . vision, direction and control of a licensed master electrician,
except as provided in sub-section (b) below.
(b) Homeowners may apply to do electrical work within the
city, provided the premises on which they apply for work is
their bona fide homestead and not a residence for sale, lease
or rent.1I
Section 2. That Section 10-115 of the Code of Ordinances of
the City of West University Place, Texas, is hereby amended to read as
follows:
IISection 10-115. Adoption of electrical code.
There is hereby adopted by the city and declared operative
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therein for the purpose of establishing rules and regula-
tions for the erection, construction, alteration, repair,
removal, conversion and maintenance of electrical facilities,
i nsta 11 ati ons and equi pment in homes, bui ldi ngs and other
installation, and for the issuance of permits, collections of
fees therefor, and the making of inspections thereof, the
National Electrical Code, 1981 edition, of which not less
than three (3) certified copies have been and are now on
file in the office of the City Secretary, and the same is
hereby adopted and incorporated herein as fully as if set
out at length herein, and shall be controlling and binding
within the city.1I
Section 3. That Section 10-137 of the Code of Ordinances of
the City of West University Place, Texas, is hereby amended to read as
fo 11 ows :
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IISection 10-137. Application for permit.
The application fora permit shall describe the work to be
done and shall be made in writing by a person holding the
proper electricians license, an electrical sign contractor's
license, or a homeowner. The permit when issued shall be
issued to such applicant to cover such work as described and
detailed. Any changes or additions must be covered by
additional permits at the time changes are made. The ap-
plication shall be accompanied by such plans, specifications
and schedules as may be necessary to determine whether or
not the installation as described will be in conformity with
the requirements of this article.1I
Section 4. That Section 10-138 of the Code of Ordinances of
the City of West University Place, Texas is hereby amended by the addition
of sub-section (b) as follows:
IISecti on 10-138 . Inspection; coveri ngwork ,noti ce, re-i nspecti on.
(b) A homeowner to whom a permit for installation of
electrical wiring has been issued is bound by the above
procedures in subsection (a); and, in addition, if, after
two successive inspections, the chief electrical inspector
or his assistance disapproves said electrical installations,
then the chief electrical inspector or his assistant shall
require the homeowner to engage a licensed electrician to
obtain a permit and perform the "work in the correct manner. II
Section 5. This ordinance shall take effect and be in force
immediately from and after its approval as required by law.
day of
, 1981.
PASSED AND APPROVED this
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Motion by Commissioner Policbino,seconded by Commissioner Jackson, that
Ordinance Number 1177 be approved as read.
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Mayor Stanley advised that Mr. James Todd, Chairman of the Electrical
Board and the city Building Inspector and Assistant Inspector were in the
audience to provide any information the Commission might desire.
Mr. Todd advised that there had previously been no ordinance establishing
permit procedures for homeowners to do electrical work and that it was the
recommendation of the Electrical Board that, the ordinance be approved.
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Voting Aye: All
Voting No: None
SWIMMING POOL FURNITURE: The Commission was advised that the sum of $750.00 had
been appropriated in the 1981 budget for purchase of outdoor furniture for
the pool and that chaise lounges would be advertised for bids.
Motion by Commissioner Polichino, seconded by Commissioner Jackson, that the
City Manager be authorized to advertise for bids for purchase of chaise
lounges for use at the swimming pool.
Discussion by members of the Commission developed information that neither
the specific type nor number of chaise lounges was available.
Commissioner Jackson withdrew his second to the motion with a request that
additional information be provided to the Commission prior to authorization
to advertise for bids.
The motion died for lack of a second.
FIRE DEPARTMENT AMBULANCE MEDICAL SUPPLIES: The Commission was presented a Ji,
request to advertise for bids for purchase of medical supplies to be used
on the ambulance in an effort to receive more competitive prices.
Motion by Commissioner Jackson, seconded by Commissioner Polichino, that
the City Manager be authorized to advertise for bids for purchase of medical
supplies of use on the ambulance.
Voting Aye: ' All
Voting No: None
MUNICIPAL COURT DEPUTY CLERK: Resolution Number 81~26 was presented to the
Commission and read in full:
WHEREAS, Linda Bingham, employed as Police Dispatcher and
appointed Deputy Clerk of the Municipal Court of the City of West Uni-
versity Place, has resigned her position with the city; and
WHEREAS, Al Martinez has been employed as a Police Dispatcher
and is qualified to serve as Deputy Clerk of the Municipal Court.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That Al Martinez be, and he is hereby, appointed
Deputy Clerk of the Municipal Court of the City of West University Place, !II~
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Section 2. That the appointment of A1 Martinez as Deputy
Clerk of the Municipal Court of the City of West University Place, Texas,
shall be effective with the passage ~fthis Resolution and that he shall
assume the duties of Deputy Clerk of the Municipal Court after having
been administered the proper Oath of Office.
PASSED AND APPROVED- this
day of
, 1981.
Motion by Commissioner Jackson, seconded by Commissioner Po1ichino, that
Resolution Number 81-26 be approved as read.
Voting Aye: All
Voting No: None
SANITARY LANDFILL DRY WEATHER TRENCHING: The Commission was presented an invoice
in the amount of $9,257 .52 submitted by John G. Holland Construction Company
for dry weather trench excavation at the sanitary landfill.
Motion by Commissioner Po1ichino, seconded by Commissioner Jackson, that
John Holland Construction Company invoice in the amount of $9,257~52 be
approved for payment.
Mr. Rockenbaugh advised the Commission that this was the second trench to be
excavated this year and it was believed that this would be sufficient until
October or November.
Voting Aye: All
Voting No: None
SOILS EVALUATION AT SANITARY LANDFILL: An invoice in the amount of $466.25 sub-
mitted by Neill Engineering Corporation for completion of a soils evaluation
and report in accordance with requirements of the State Department of Health,
was presented for consideration.
Motion by Commissioner Jackson, seconded by Commissioner Po1ichino, that
the Commission approve payment of $466.25 to Neill Engineering Corporation.
Voting Aye: All.
Voting No: None
LEGAL MATTERS: City Attorney David Allums stated that he had no legal matters
for consideration by the Commission at this time.
CONCERNS OF THE CITY COMMISSION: Commissioner Po1ichino was advised that the per-
sonnel of the Street Departl11ent wou1dHconstruct bulletin boards to be placed
in city parks.
Mayor Stanley was advised that personnel from the Parks Department and
Street Department had spent the day cleaning the premises at the Recycling
Center in preparation for the auction to be held on Saturday. It was noted
that'a11 material to be included in the sale would be moved to the location
later in the week.
Mayor Stanley directed attention to a letter received from Don R. Butler
advising that Southwestern Bell Telephone Company would have to refund approxi-
rnate1y $22.5 million plus 10% interest.
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Mayor Stanley advised that a communication had been received from the
Houston-Galveston Area Council regarding a meeting to be held on June
18th in League City-to discuss hurricane relocation plans.
Mayor Stanley further advised that he had discussed with Dr. Leon
Atlas, a botanist, the possibility of some type enterprize being
located at the sanitary landfill site.
STAFF REPORT: City Manager Dick Rockenbaugh presented the Commission a letter
,from Mrs. Paula Doughty requesting an advance of $1,500 for expenses that
will be occurred by the Parks and Recreation Board in preparation for a
planned 4th of July celebration.
Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the
City Commission advanGe the Parks and Recreation Board $1,500 for its July
4th activities.
Voting Aye: All
Voting No: None
The Commission was advised that a request had been received from Mr. Donald
Kirklin, 777 South Post Oak Road, on behalf of the developers of a townhouse
project at Vanderbilt and Bellaire, to change the addresses of the project
from Bellaire Boulevard to Vanderbilt.
The Commission was presented an invoice in the amount of $2,000 submitted by
the West University Little League as the city's agreed share of the cost of
installation of additional lighting at the softball field on the West Univer-
sity Elementary School Grounds.
Motion by Commissioner Jackson, seconded byCommissi6ner Polichino, that
the City Commission approve payment of $2,000 to the West University Little
League as the city's share of the cost of installation of lights on the
softball field.
Voting Aye: All
Voting No: None
Mr. Rockenbaugh advised the Commission that the Building Inspector had
tested the water at the YMCA swimmingpobl in accordance with the provisions
of an ordinance recently passed by the Commission and had closed the pool
until it is brought in compliance.
Members of the Commission were presented a map submitted by Mr.'Gene McFaddin
indicating traffic control recommendations of the Traffic Sub-Committee of
the Long Range Planning Committee. Members of the Commission indicated that
an up-coming workshop meeting would be devoted to study the recommendations
and that consideration would be given to making such recommendation the sub-
ject of a Towne Hall meeting. Subsequent to review by staff personnel the
recommendations will be forwarded to traffic consultant John Hudson.
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Members of the Commission were presented copies of City Currents which had
been prepared by the Communications Committee.
Mr. Rockenbaugh expressed appreciation to Commissioner Polichino for the Iii]
picnic held on Saturday.
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Mayor Stanley advised that following the public hearing held on May 27th
to consider recommendations of the Zoning & Planning Commission he and
Chairman Mike Casey discussed having a joint workshop meeting to follow up
on the public hearing. '
BOARD AND COMMITTEE MEETING MINUTES: Minutes of the following board and com-
mittee meetings were presented to the Commission for their information:
a) Electrical Board meeting on May 18, 1981
b) Zoning and Planning Commission regular meeting on May 14, 1981 and
a special meeting on May 15, 1981
c) Zoning Board of Adjustment meeting on May 20, 1981
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission
on May 25, 1981, were presented for consideration.
Motion by Commissioner Polichino, seconded by Commissioner Jackson, that
minutes of the regular meeting of the City Commission on May 25,1981, be
corrected to show a IInoll vote by Mayor Stanley on the distribution of a
notice regarding water rates, and approved as corrected.
Voting Aye:. All
Voting No: None
Mr. George Stillman was advised that the Parks and Recreation Board was
studying the question of putting a basketball court at Colonial Park, and
that the city had not employed a registered, civil engineer as its Director
of Public Works.
Mr. Robert Kendrick was advised that no consideration was being given to
opening the Virginia Street right-of-way.
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With no further business to come before the Commission at this time, upon
motion duly made, seconded and carried, the meeting adjourned at 8:45 p.m.
ATTEST:
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City. ecretary
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REGULAR CITY COMMISSION MEETING
June 22, 1981
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The City Commission convened in regular session at the City Hall on Monday;
June 22, 1981,7:30 p.m., with the following members present: Mayor Stanley,
presiding; Commissioners Forristall, Lewis and Polichinb. Commissioner Jackson,
the City Attorney and City Manager were absent. Director of Finance Patrick
O'Connor presented the agenda in the absence of the City Manager.
Commissioner Polichino gave those in attendance some thoughts for the day and
led the Pledge of Allegiance.
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HEARING OF RESIDENTS: There were no residents in attendance with matters they
wished to bring to the attention of the City Commission.
COIN-OPERATED COPIER FOR LIBRARY: In accordance with previous action of the
City Commission; bids received for rental of a coin-operated copier for use
at the Library were opened and results announced as follows:
Bidder
Rental Fee
Installation Fee
IBM
Xerox
Dwane Davis
$ 274.60 @ month
323.50 @ month
192.00 @ month
$ 127.00
48.00
50.00
Motion by Commissioner-Lewis, seconded by Commissioner Polichino, that bids
received for rental of a coin-operated copier be referred to the City Manager
and Director of Personnel/Purchasing for analysis on the basis of 2500 copies 0
per month usage and revenue derived from use of the copier and a recommendation
made to the City Commission.
Voting Aye: All
Voting No: None
OUTDOOR FURNITURE FOR SWIMMING POOL: In response to a request from the Commission
for additional information regarding type and number of chaise lounges pro-
posed for purchase for the swimming pool, Director of Personnel/Purchasing
Patt Lilly advised that approximately fourteen chaise lounges of heavy duty
\ quality could be purchased with the $750.00 included in the 1981 budget.
Motion by Commissioner Polichino, seconded by Commissioner Forristall, that
the City Manager be authorized to advertise for bids for purchase of chaise
lounges for use at the swimming pool.
Commissioner Forristall advised that recently a suggestion box had been placed
at the pool and following a conversation with Chairman of the Parks and Re-
creation Board Pat Moore it was believed that pool patrons would prefer more
tables and chairs rather than chaise lounges.
Commissioner Polichino advised that there was a great need for the chaise
lounges inasmuch as there was not adequate seating at the pool.
Voting Aye: Polichino
Voting No: Forristall
Lewi s
Stanley
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Motion died for a lack of a second.
Motion by Commissioner Forristall, seconded by Mayor Stanley, that Item Five
on the Agenda be taken out of order for consideration at this time.
Voting Aye: All
Voting No: None
WASTEWATER TREATMENT PLANT AND LIFT STATION REHABILITATION: Consultant Engineer
Dieter Ufer advised the Commission that authorization had been received from
the Texas Department of Water Resources to advertise for bids for construction
of a new wastewater treatment plant and rehabilitation of lift stations.
Mr. Ufer further advised that bids could not be opened for thirty days follow-
ing advertising of the project and that it would be his recommendation that
bids be opened at the regular meeting of the City Commission on August 10,
1981, and that a pre-bid conference be scheduled for August 5, 1981~
Motion by Commissioner Lewis, seconded by Commissioner Forristall, that the
City Manager be authorized to advertise for bids for construction of a new
wastewater treatment plant and lift station rehabilitation, with bids to be re-
ceived on August 10, 1981, with a pre-bid conference to be held on August
5, 1 981 .
Finance Director Pat O.Connor advised the Commission that the schedule for
consideration of the 1982 budget included a public hearing to be held at the
regular meeting of the Commission on August 10, 1981.
Members of the Commission agreed that bids for the wastewater treatment plant
and lift station rehabilitation projects could be received at 6:30 p.m. on
August 10, 1981, followed by the regular City Commission agenda items.
Voting Aye: All
Voting No: None
HARRIS COUNTY TAX APPRAISAL DISTRICT: Director of Finance Pat O.Connor recommended
the payment of an invoice in the amount of $5,278.44 from the Harris County
Appraisal District for the city's allocation of the District's operation for
the first three-quarters of 1981, noting that inasmuch as the Legislature had
adjourned without taking action on the Texas Property Tax Code there was very
little possibility that the question would be considered at a special session.
Tax Assessor-Collector Donna Sims recommended payment of the invoice noting
that the city had not received all information available because of non-
payment. Ms. Sims also noted that only Houston', -South Houston, Pasadena
and West University had not paid their allocation.
Motion by Commissioner Forristall"seconded by Commissioner Polichino, that
the City Commission authorize payment to the Harris County Appraisal District
in the amount of $5,278.44.
Voting Aye: All
Voting No: None
LEGAL MATTERS: In the absence of the City Attorney there were no legal matters
for consideration by the City Commission.
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CONCERNS OF THE CITY COMMISSION: Commissioner Forristall advised that a meeting
had been held on the 16th of June by the H-GAC for a caucus of Home Rule
cities and that Mayor John Knox of Missouri City had been elected as repre...
sentative of the Home Rule cities with Commissioner Sandra Pickett of
Liberty being elected as alternate representative.
Mayor Stanley advised that he was in receipt of a letter from Miss Karen
Scholz who had been assigned the title of Miss West University 1981 as a
representative in the Miss Texas Pageant in August. Mayor Stanley suggested
that the letter be forwarded to the Parks and Recreation Board in order than
an invitation may be extended to Miss Scholz to participate in the planned
Fourth of July activities.
Mayor Stanley advised that he had attended a meeting of the, Harris County
Mayorsl and Councilmenls Association at the request of Director of Senior
Services in order to ascertain if the city would be eligible for partici-
pation in a grant program for home repairs under the supervision of the
Community Development Agency. Mayor Stanley noted that the city would first
have to join Harris County's application for grant funds prior to a deter-
mination being made as to eligibility.
Motion by Commissioner Polichino, seconded by Commissioner Forristall, that
the city have its population included as a portion of the population of the
County in the County's "urban county" application to the US Department of
Housing and Urban Development for funding of the Community Development Block
Grant Program.
Voting Aye: All
Voting No: None
Mayor Stanley stated that he had attended a meeting of the West University
Elementary School PTA during discussion of the magnet school concept.
Mayor Stanley reviewed an invitation that had been received to a Jamboree
planned by County Judge Jon Lindsay.
In response to a question by Mayor Stanley regarding any benefits that might
be provided the city in issuance of bonds by the Gulf Coast Waste Disposal
Authority, Director of Finance Pat O'Connor stated that the process could be
accomplished quicker under the auspices of GCWDA but would be no cheaper for
the city.
The Commission was advised that several resume's had been received for the
position of Director of Public Works and interviews were still being scheduled.
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on
June 8,1981, were presented for consideration.
Motion by Commissioner Polichino, seconded by Commissioner Lewis, that minutes
of the regular meeting of the City Commission on June 8,1981, be approved as
submitted.
Voting Aye: All
Voting No: None
With no further business to come before the Commission at this time, upon motion
duly made, seconded and carri~d, the meeting adjourned at 9:00 p.m.
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City Secretary
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REGULAR CITY COMMISSION MEETING
July 13, 1981
The City Commission convened in regular session at the City Hall on Monday,
July 13, 1981,7:30 p.m., with the following members present: Mayor Stanley,
presiding; Commissioners Forristall, Jackson and Polichino. The City Manager
was also present. Commissioner Lewis and City Attorney were absent.
The Invocation was pronounced by Mayor Stanley.
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HEARING OF RESIDENTS: Mr. Bob Williamson, 6714 Belmont, advised the Commission
that his residence was located in the Bellaire Boulevard Townhouse District
and that he had been working with the adjacent property owners, Unicenter,
Inc., to develop both properties jOintly. Mr. Williamson further advised
that Unicenter, Inc. had been included on the agenda of the Zoning and Planning
Commission meeting of July 9,1981, and received approval of both preliminary
and final plans for development of their property, thereby excluding him for
the development and access to his property. Mr. Williamson requested assist-
ance from the Commission in having the hearing of the Zoning and Planning
Commission reopened in order that he might present his rebuttal to allegations
that he did not plan to develop his property.
Mayor Stanley advised Mr. Williamson that any appeal would depend on the exact
nature of the conflict and requested that the Commission be granted forty-
eight (48) hours within which to clarify appropriate action on his request for
an appeal.
Mrs. Sue Dailey, 4201 Marquette, advised the Commission that she was in 0'
attendance at the meeting to discuss bids which had been received for rental
of a coin-operated copier for the library.
HOUSTON LIGHTING & POWER COMPANY RATE INCREASE: Mr. Joseph Lopez, District
Manager, Houston Lighting & Power Company, appeared before the Commission
to request action on a request filed by_HL&P for a rate increase. Mr. Lopez
reviewed the inadequacy of a rate increase granted in October, 1980, to pro-
vide funds necessary to provide new construction, meet current inflation
costs and increased service costs.
Mr. Lopez noted the expense and time involved for an appeal to the Public
Utility Commission and requested that consideration be given to denying
the rate increase, and the surrender of the city's right of original juris-
diction. Mr. Lopez also noted that unless action was taken within thirty-five
(35) days from the July 6th filing date, the requested rate would become
effective.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that any
action on the request of HL&P be deferred until the next regular meeting of
the Commission.
Voting Aye: All
Voting No: None
City Attorney David Allums arrived at the meeting at this time and Commissioner I~
Polichino left the meeting. ~
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MEDICAL SUPPLIES: In accordance with previous action of the City Commis'sion, bids
received for purchase of medical supplies to be used on the ambulance were
opened and results announced as follows:
Em-Quip, Inc.
Coastal Medical
Dixie USA
Northwood
$ 181.59
343.50
326.77
1,384.07
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that
bids received for purchase of medical supplies be referred to the Director
of Purchasing for his study and recommendation.
Voting Aye: All
Voting No: None
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that Item
5 on the agenda be considered at this time.
Voting Aye: All
Voting No: None
COIN-OPERATED COPIER: In accordance with previous instructions of the Commission,
the following recommendation from Director of Purchasing Patt Lilly was pre-
sented for the rental of a coin-operated copier to be located at the library.
I have reviewed the bids submitted on the library copier and as instructed
by the City Commission, have evaluated the bids based on 2,500 copies per
month. My evaluation is attached for your review.
It is apparent from the evaluation, that the Sharp Copier bid by Dwane
Davis represents the lowest total monthly expense. Considering the
estimated revenue from the copier would be $250.00, the city would
almost break even on the copier operation.
Even though the Sharp Copier appears to be the most economical, I feel
another factor should betaken into consideration, credit toward pur-
chase. In reviewing this option, the IBM Copier is the. least expensive
overall. At the end of the contract period IBM would set a price on the
copier and they would give the city $2,200'~00 credit toward that pur-
chase. This credit would represent 48% of the rental cost for the
twelve month period. The purchase credit option is only beneficial if
the city wishes to purchase the copier at the end of the contract period.
It is my recommendation that in an effort to have the library copier
pay for itself at the existing copy charge of lOt, that we rent the
Sharp Copier from Dwane Davis. I have investigated the copier and have
found it to be very dependable and easy to operate'and should serve our
needs very well. '
Should you have any questions, please do not hesitate to ask.
Mrs. Sue Dailey advised the Commission that she had been working with the city
for nine months on behalf of the firm that she represents in order to assure
the placement of a copier in the library and that such firm's bid had not been
considered inasmuch as it did not arrive at the scheduled time. Mrs. Dailey
reviewed events that had been responsible for the delay in receipt of the bid
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Mayor Stanley ascertained that delay of the bid was not a result of any action
on the part of the city.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that r-l
the recommendation of the Director of Purchasing be accepted and the city \ I
rent a coin-operated copier from Dwane Davis. L-J
Voting Aye: Forristall
Stanley
RADIO BASE STATION: In accordance with previous action of the City Commission,
bids received for purchase and installation of a radio base station were
opened and results announced as follows:
Voting No: Jackson
Motorola, Inc.
Trade-in
Net Bid
$
$
18,734.00
1 , 100.00
17,634.00
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that
the bid received for purchase and installation of a radio base station be
referred to the City Manager and Department Heads for study and recommen-
dation.'
Voting Aye: All
Voting No: None
HARRIS COUNTY COMMUNITY DEVELOPMENT: Resolution Number 81-27 was presented to
the Commission and read in full:
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WHEREAS, the City of West University Place has indicated its
desire to participate in the Harris County Community Development Block
Grants program under Title 1: of the Housing and Community Development
Act of 1974; and
WHEREAS, the population of the .City of West University Place
will, therefore, be included in the Harris' County "Urban County" applica-
tion to the U.S. Department of Housing and Urban Development; and
WHEREAS, it is necessary that an official be designated
signatory agent of the city for the execution of an agreement between
the City of West University Place and Harris County.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That Mayor Rufus F. Stanley, Jr., be, and he is
hereby authorized and directed to sign the required agreementiwtth Harris
County for participation in such county's Community Development Block
Grants program and any other documentation required pursuant to such
participation.
PASSED AND APPROVED this
day of
, 1981.
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Motion by Commissioner Jackson, seconded by Commissioner Forristall, that
Resolution Number 81-27 be approved as read.
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Voting Aye: All
Voting No: None
PUBLIC HEARING ON PROPOSED 1982 BUDGET: The Commission was advised that it would
be necessary to publish notice of the Public Hearing on the proposed 1982
budget which was to be held on August 12, 1981.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the
City Manager be authorized to advertise a Public Hearing to be held on the
proposed 1982 budget at the Community Building at 7:00 p.m., August 12, 1982.
Voting Aye: All
Voting No: None
PROPOSED CITY CHARTER: The Commission was advised that members of the Charter Com-
mission were in the final stages of completion of the proposed document and
in accordance with the provisions of Article 1167, VTCS, such charter'would
have to be printed for distribution to all eligible voters. A request was
presented to advertise for bids for printing the proposed charter.
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the
City Manager be authorized to advertise for bids for printing the proposed
charter.
Voting Aye: All
Voting No: None
MUNICIPAL COURT ASSOCIATES: The Commission was advised that in accordance with
the provisions of the City Charter it was necessary to re-appoint Associates
of the Municipal Court.
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that
Michael Schneider and Terry Collins be re-appointed Associate Municipal
Court Judges and Thomas Taylor be re-appointedAssociate Municipal Court
Prosecutor.
Voting Aye: All
Voting No: None
SANITARY LANDFILL TRENCHING: The Commission was presented an invoice in the amount
of $1,400.00 submitted by John G. Holland Construction Company for the exca-
vation of 1400 cubic yards of wet weather trench at the sanitary landfill.,
Moti on by Commi ssi oner Jackson, seconded by Commi ss i oner Forri sta 11, that the
City Commission approve payment to John G. Holland Construction Company in the
amount of $1,400.00 for excavation of wet weather trench.
Voti ng Aye:' All
Voting No: None
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CITY HALL AIR CONDITIONr'NG REPAIRS: The Commission was advised that considerable
time had been spent by a committee appointed to determine the condition and
repairability of the air conditioning system resulting in the employment of
Har-Con Engineers to repair the system. An invoice in the amount of $8,675.50
submitted by Har-Con Engineers was presented for consideration.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the
City Commission approve payment to Har-Con Engineers in the amount of $8,675.50.
Voting Aye: All
Voting No: None
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GASOLINE DISTRIBUTION SYSTEM: The Commission was advised that the gasoline dis-
tribution system purchased from Marand Sales Company had been in operation for
a period of two months and is working very effectively. An invoice in the
amount of $4,228.50 submitted by Marand Sales Company for delivery and in-
stallation of the system was presented for consideration.
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that
the City Commission approve pa~ent to Marand Sales Company in the amount of
$4,228.50. ".
Voting Aye: All./
Voting No: None
LEGAL SERVICES: The Commission was presented an invoice in the amount of $7,832.62
submitted by City Attorney David Allums for legal services rendered during the
months of April, May and June.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that
the City Commission approve payment in the amount of $7,832.62 to City
Attorney David Allums for legal services rendered during the months of April,
May and June.
Voting Aye: All Voting No: None
RETIREMENT OF SANITATION SUPERINTENDENT: Resolution Number 81-28 was presented
to the Commission and read in full:
WHEREAS, Odis D. Gregg was employed by the City of West
UDiversity Place, Texas, on July 24,1961; and
WHEREAS, Odis D. Gregg has served as Superintendent of the
city.s Sanitation Department for twenty (20) years; and.
WHEREAS, Mr. Gregg has elected to retire on July 24,1981,
and return to his hometown of Amarillo, Texas; and
WHEREAS, under the guidance and leadership of Odis D. Gregg,
the City of West University Place became the first municipality in the
United States to operate a city-wide recycling program; and
WHEREAS, as a result of his operation and management of the
sanitary landfill, the City has been commended by local and state
officials; and
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WHEREAS, he has earned much respect from the citizens and his
fellow employees for his patience, understanding, interest and devotion
to duty; and
WHEREAS, Odis D. Gregg will long be remembered in the role and
history of faithful employees of the City of West University Place.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That for, and on behalf of the citziens of the City
of West University Place, Texas, July 24,1981, is hereby designated as
Odis D. Gregg Appreciation Day.
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Section 2. That the Mayor, City Commission, City Manager and
a 11 other employees hereby express thei r appreci ati on to Odis D. Gregg
for his devoted service to the city.
Section 3. That the City Commission, fellow employees and
residents of the city wish for Odis D. Gregg contentment and much
happiness always.
Section 4. That this. Resolution be spread in full upon the
minutes of the City Commission and that the Mayor be, and he is hereby,
authorized to deliver to Odis Gregg a true copy hereof, signed by each
member of the City Commission.
PASSED AND APPROVED this 13th day of July, 1981.
Motion by Commissioner Forristall, secondedpby Commissioner Jackson, that
Resolution Number 81-28 be approved as read.
Voting Aye: All
Voting No: None
WATER WELL #5: The Commission was advised that difficulties had been experienced
with water well #5 and that at thi s time it was unknown whether the well was
sanding up, had a malfunction in the pump, bad column or what. It was further
advised that a quotation had been received from Layne-Western Company to re-
work the pump and pump co 1 umn and to pu 11 the bowl s from the well to chec k,
repair as necessary and re-install for an estimated cost of $21,125.00.
Motion by Commissioner Forristall,seconded by Commissioner Jackson, that the
City Manager be authorized to spend up to $21,125.00 for emergency repairs to
water well #5.
Voting Aye: All
Voting No: None
RE-ASSIGNMENTOF POLICE DEPARTMENT PERSONNEL: The Commission was advised that it
is the desire of the Chief of Police to re-assign three (3) patrolmen to a
classification as Corporal as an administrative asset in order to provide
supervi sory personnel in the absence of a Sergeant on a shi ft. It was noted
that such reassignment would not require additional personnel and would have
minor impact on both the198l and 1982 budget requirements.
Motion by Commission Jackson, seconded by Commissioner Forristall , that the
City Commission approve the request of the Chief of Police to re-assign three
(3) patrolmen to a classification as Corporal in the Police Department.
""Voting Aye: All
Voting No: None
LEGAL MATTERS: City Attorney David Allums advised the Commission that a proposal
had been made by Traveler's Insurance Company to settle the Ballard case for
$1,000 and that such proposal had been refused.
Mr. Allums further advised the Commission that the Charter Commission was very
close to completion of the proposed City Charter.
CONCERNS OF THE CITY COMMISSION: Commissioner Forristall advised that she had
received a request from the Splash Bash Committee that a notice be put in the
City Currents asking for volunteers to help.
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Mayor Stanley requested that scheduled workshop sessions to be held prior to
regular meetings of the Commission be devoted to discussion of recommenda-
tions received from the Traffic Committee. :~
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that 'J
the $1,500 loan made by the city to the Parks and Recreation Board for its
July 4th activities be continued and used by such Board for the Splash Bash
activities planned for Labor Day.
Voting Aye: All
Voting No: None
STAFF REPORT: City Manager Dick Rockenbaugh presented the financial report sub-
mitted by the Parks and Recreation Board on its July 4th activities noting
a deficit or'only $127.66.
Mr. Rockenbaugh advised the Commission that letters had been mailed to all
residents in the area where smoke testing will be done and that personal
calls will be made to each residence the day prior to the actual testing.
Members of the Commission agreed that a "Run" planned through the city by
the Stuttering Center of Methodist Hospital would be fine.
BOARD AND COMMITTEE MEETING MINUTES: Minutes of the following Board and Committee
meetings were presented to the Commission for their information:
Parks and Recreation Board meeting on June 20, 1981
Electrical Board meeting on June 22, 1981
Zoning Board of Adjustment meetings on June 17, 1981 and June 24, 1981
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission
on June 22, 1981, were presented to the Commission for consideration.
Motion by Commissioner Jackson, seconded by Mayor Stanley, that minutes of
the regular meeting of the City Commission on June 22,1981, be approved as
submitted.
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Voting Aye: All
Voting No: None
ADJOURNMENT: With no further business to come before the Commission at this time,
upon motion duly made, seconded and carried, the meeting adjourned at 10:00
p.m.
ATTEST:
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City Secretary
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REGULAR CITY COMMISSION MEETING
July 27, 1981
The City Commission convened in regular session at the City Hall on Monday,
July 27, 1981, 7:30 p.m., with the following members present: Mayor Stanley,
presiding, Commissioners Forristall, Jackson, Lewis and Polichino. The City
Attorney and City Manager were also present.
Commissioner Forristall requested those in attendance to pause a moment in honor
of a citizen who had been brutally murdered, noting that crime of a very large
city surrounds the city.
HEARING OF RESIDENTS: Mr. Arnold Ahrens, 3729 Nottingham, requested that the City
Commission consider a proposal to sponsor the Educational Loan Program for the
Houston Coastal Area. Mr. Ahrens advised that the purpose of the program would
be the sale of tax free bonds with the proceeds of such sale being used to
buy loans made to students. Mr. Ahrens noted that there would be no financial
obligation by the city by such participation.
Mayor Stanley advised Mr. Ahrens that members of the Commission had been
involved in consideration and preparation of the 1982 budget and this item
had not been presented for consideration. This item will be included on the
agenda for the City Commission workshop meeting to be held on Saturday,
August 1 st. .
Mr. Ferd Reiger, 6516 Brompton Road, advised the Commission that he had a
number of items he would like to bring to their attention. Included in Mr.
Reiger1s concerns were the death of Mr. ,Bill Nettles; a promise made by members
of the Commission to keep citizens informed; a request filed by Houston
Lighting & Power Company for a rate increase and the payment of franchise
taxes; the method now being used for garbage pickup and the unsightly ap-
pearance of garbage cans in front of homes waiting for pickup; and a trash
container located at University and Brompton which had ben full for the past
five weeks.
Commissioner Forristall advised Mr. Reiger that communication with citizens
by use of the City Currents was difficult inasmuch as it was mailed with
water bills on a cycle basis. In response to a question regarding use of
the city' s computer to ma i 1 a 11 water bi 11 s at one time, Mayor Stanl ey ad-
vised that this was being considered.
HOUSTON LIGHTING & POWER COMPANY RATE INCREASE: Resolution Number 81-29 was
presented to the Commission and read in full:
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WHEREAS, on July 6, 1981, the Houston Li ghti ng & Power Company
(HL&P) filed ,.~. Statement of Intent to change its rates for electric service
within the City of West University Place and has requested that said changes
become effective on August 10, 1981; and
WHEREAS, HL&P has filed revised Tariff Schedules together with
statements specifying in detail each proposed change, a rate filing package,
and supporting testimony; and
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WHEREAS, Section l7(a) of the Public Utility Regulatory
Act, Article 1446c, Texas Revised Civil Statutes, gives the governing
body of each municipality exclusive original jurisdiction over electric
rates within its municipal boundaries; and
WHEREAS, Section 43(d) of the Public Utility Regulatory Act
authorizes the governing body of any municipality acting as a Regulatory
Authority to suspend the operation of any proposed change in rates for
a period not to exceed 120 days beyond the date on which the scheduled
rates would otherwise go into effect, which period may be further extended
for an additional 30 days; and
WHEREAS, HL&P's proposed rate changes and the detailed material
supporting those changes require comprehensive evaluation and study.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
That the changes in rates for electric service within the City
of West University Place proposed by Houston ~ighting & Power Company
to become effective on August 10, 1981 should be, and are, hereby suspended
for a period of 120 days beyond said proposed effective date, until
December 8,1981, subject to an additional suspension of up to 30 days
beyond said date upon further resolution of this Commission.
PASSED AND APPROVED this
day of
, 1 981 .
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Motion by Commissioner Forristall, seconded by Commissioner Jackson, that I~
Resolution Number 81-29 be approved as read. L-J
Voting Aye: All
Voting No: None
UTILITY BILLING ENVELOPES: The Commission was advised that the Finance Department
desired to purchase 72,000 number seven envelopes and 72,000 number ten
envelopes for utility billing. It was noted that this would be approximately
a full year1s supply and that the successful bidder would be required to pro-
vide storage until needed.
Motion by Commissioner Forristall, seconded by Commissioner Polichino, that
the City Manager be authorized to advertise for bids for purchase of 72,000
#7 envelopes and 72,000 #10 envelopes.
Voting Aye: All Voting No: None
TEXAS BUILDING SAFETY WEEK: Resolution Number 81-30 was presented to the Commission
and read in full:
WHEREAS, the annual Municipal Inspectors Training School is
being held on the Campus of Texas A&M University during the period of
August 2~8, 1981. Texas A&M University and the Texas Department of Com-
munity Affairs are joining in sponsorship of this event; and
WHEREAS, this joint governmental effort to improve the skills,
knowledge, ,efficiency and effectiveness of the code enforcement personnel
manifests the common concern and commitment for the protection of the
public health and safety; and
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WHEREAS, it is the res ponsi bi 1 ity of the members of BOAT to
enforce the construction codes adopted by the various municipalities and
to provide, thereby, minimal protection to the health and safety of the
general public afforded by these codes.
NOW, THEREFORE, BElT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. Public understanding concerning the activities of
the building safety officers at the various levels of government will
serve to facilitate their task and provide for greater protection of the
health and safety of the general public.
Section 2. In conjunction with this annual educational program
the members of the Building Officials Association of Texas are observing
the week of August 2-8, 1981, as Texas Building Safety Week.
Section 3. The week of August 2-8, 1981, is hereby designated
as Building Safety Week in the City of West University Place, Texas.
PASSED AND APPROVED this
day of
, 1 981 .
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that
Resolution Number 81.30 be approved as read.
Voting Aye: All
Voting No: None
POLICE PATROL UNIT: The Commission was presented an invoice submitted by Bob
Robertson Chevrolet in the amount of $7,645.89 for delivery of a new automo-
tive unit to be used by the detectives in the Police Department. It was
noted that funds for the purchase had been provided by a settlement by the
insurance company in the amount of $8,850.00 for a patrol.unit that was
totally wrecked.
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the
City Commission approve payment to Bob Robertson Chevrolet in the amount of
$7,645.89~or purchase, of a new automobile.
Voting Aye: All
Voting No: None
MEDICAL SUPPLIES: The Commission was advised that bids received for purchase of
medical supplies had been reviewed and a determination made that it would
not be monetarily advantageous to purchase supplies through a bid process.
It was recommended that the bids receiv~d be rejected and an investigation
made with regard to a cooperative buying arrangement with the City of Houston.
Motion by Commissioner Jackson, seconded by Commissioner Polichino, that
bids received for purchase of medical supplies be rejected in accordance
with the recommendation of the Director Of Personnel/Purchasing and City
Manager.
Voting Aye: All
Voting No: None
POLICE DEPARTMENT RADIO CONSOLE: The Commission was advised that the bid received
from Motorola, Inc. for delivery of a new Police Department radio base station
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had been reviewed by the Director of Personnel/Purchasing and Police Chief
and a recommendation had been made that the bid in the amount of $17,634.00
be accepted. It was noted that Chief Robinson was opposed to continued use I I
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of the old incoders and decoders which would lower the bid price by
$2,500.00.
Director of Personnel/Purchasing Patt Lilly advised the Commission that
additional information had been received subsequent to the recommendation
and that it was now believed that the existing incoders and decoders could
be used in the new system, thereby lowering the price.
Motion by Commissioner Forristall, seconded by Commissioner Lewis, that the
City Commission authorize the purchase of a new radio base station from
Motorola, Inc. for a price not to exceed $17,634.00.
Voting Aye: Forristall
Lewi s
Stanley
Voting No: Jackson
Polichino
LEGAL MATTERS: City Attorney David Allums was requested to arrange for those
persons interested in the Educational Loan Program to meet with the City
Commission on Saturday, August 1st at 10:00 a.m.
In response to a question by Commissioner Forristall regarding the status
of the health ordinance, Mr. Allums advised that a proposal to permit
Justice of the Peace Court to issue warrants for condemnation of houses
had not been scheduled for a workshop meeting by the City Commission since
the cancellation of the original meeting.
CONCERNS OF THE CITY COMMISSION: Commissioner Forristall suggested that the
Personnel Manual be updated so that everyone would know how sick leave at
retirement would be calculated.
Commissioner Forristall complimented members of the Personnel/Purchasing
Department on the bulletin boards that are being put in the parks.
Mayor Stanley was advised that damage to the Police Department communications
system by lightning on Sunday had been repaired and they were back in
operation.
STAFF REPORT: City Manager Dick Rockenbaugh stated that he had been out of the
city and had just learned that the communication system had been damaged,
and that he also understood that Southside was on the city's water system
because of lightning to their well.
BOARD AND COMMITTEE MEETING MINUTES: Minutes of the meetings of the following
boards and committees were presented to the Commission for their information:
a) Zoning and Planning Commission meeting on July 9, 1981
b) Plumbing Board meeting on July 14, 1981
c) .Parks and Recreation Board meeting on July 14, 1981
d) Zoning Board of Adjustment meeting on July 15, 1981
e) Electrical Board meeting on July 20, 1981
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CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission
on July 13,1981, were presented for consideration.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that
minutes of the regular meeting of the City Commission be approved with
the following corrections:
The spelling of Mayor Stanley's name be corrected on Page one
Show that Commissioner Jackson voted against the purchase of a
coin-operated copier for the library.
Show that Commissioner Jackson seconded a motion to approve Resolution
Number 81-28.
Voting Aye: All
Voting No: None
With no further business to come before the Commission at this time, upon
motion duly made, seconded and carried, the meeting adjourned at 9:00 p.m.
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ATTEST:
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Ci ty Secretary
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SPECIAL CITY COMMISSION MEETING
August 3, 1981
The City Commission convened in special session at the City Hall on Monday,
August 3, 1981, with the following members present: Mayor Stanley, presiding;
Commissioners Jackson, Lewis and Polichino. The City Manager was also present.
Commissioner Forristall and the City Attorney were absent.
Mayor Stanley stated that the purpose of the special meeting of the West Univer-
sity City Commission was to discuss the intent of the City Commission with regard
to taxation for the 1982 budget.
Mayor Stanley read the following communication dated August 3,1981, forwarded
to the City Manager by Mrs. Donna L. Sims, Tax Assessor-Collector:
Article 7244c, Section 1. VTCS, requires my calculation of the
effective tax rate and specifies my duty to report this rate to
the City's Commissioners. Attached please find the NOTICE OF
CALCULATION OF EFFECTIVE TAX RATE, which will be published "in a
manner designed to come to the attention of all residents". The
effective tax"rate of $.4106 per $100 of value will yield an in-
terest and sinking, or debt service levy necessary for the current
\ year, plus a maintenance and operation levy equal to that of the
previous year.
It is my understanding that this evening the Commission will meet
to consider the possibility of a tax increase. Please be advised
that the effective tax rate of $.4106, plus three (3) percent of
that rate, $.012318, which equals $.422917 per $100 of value,
is the highest tax rate which can be adopted by the Commission
without necessitating the public notices and public hearings
specified by Article 7244C.
Maintenance & Operation Rate
Debt Service Rate
1981 Effective Tax Rate
Three Percent Increase Allowed by Statute
Maximum Tax Rate
$ .3707/$100
$ .039~/$100
$ .4106/$100
$ .012318
$ .422918/$100
NOTICE OF CALCULATION
OF EFFECTIVE TAX RATE
I, Donna L. Sims, Tax Assessor-Collector for the City of West
University Place, in accordance with the provisions of Article
7244c, Sec. 1, VTCS, have calculated the tax rate which may not
be exceeded by more than three percent by the governing body of
the City of West University Place without holding a public
hearing as required by Article 7244c, Section 2, TVCS. That rate
is as follows:
$ .4106 per $100 of value
Isl Donna L. Sims
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1981
CITY OF WEST UNIVERSITY PLACE
ASSESSMENT LIST
Land
Improvements
Senior Citizens Exemption
Veterans Exemption
Personal Property
Total Taxable Value
Tax Rate .3976/$100
$ 144,745,975.00
243,487,118.00
65,731,870.00
135,000.00
27,719,930.00
$ 350,086,153.00
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$ 1,395,888.00
Total Tax
Proposed Tax Rate .4550/$100
Total Tax & Proposed Rate
$. 1,592,892.00
Mayor Stanley noted that the report submitted by Mrs. Sims also included a
sample worksheet for the calculation of the effective tax rate.
Mayor Stanley stated that for the past several weeks the City Commission has been
working on the proposed budget for the year 1982 and that the Commission was in
agreement that an increase in the tax rate in excess ofthe 3% increase permitted
by State Statutes would be necessary to establish good fiscal footing for the city
for the next year.
Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the
City Commission propose a tax rate invQ'lvinga14.4% increase in 1981 ad valorem
taxes.
Mayor Stanley stated that the city has operated for the past 2i years under an
inflation rate of12i% without increasing taxes, noting that in addition to the
burden imposed on the city for salaries and services basic, essential goods such
as fuel, parts, street materials, chemicals, maintenance, repair, etc. have also
increased.
Mayor Stanley stated further that a survey by the Director of Personnel presented
to the Commission indicated that the city had fallen behind 13% in salaries, and
that an independent survey conducted by the WUPPolice Officers Association reported
a 20% salary deficit. Mayor Stanley stated that in an attempt to address itself
to the obvious pressing need to do something about salaries the Commission granted
a 5% "across-the-board" salary increase to all employees on June 1st.
Mayor Stanley continued by noting that the 1981 budget called for depletion of
the General Fund by $96,000~ adding that the present Commission contends that
a continuing proportionate depletion of fund balances for operating expenses
will result in a fiscally chaotic condition for the city.
Mayor Stanley stated that rather than increase personnel the Commission is looking
toward the effictentuse df'present personnel to address the yearly increasing
demands on municipal services by innovation and greater efficiency, adding that
the Commission feels that the city has extremely able and highly qualified person-
nel who have to be paid to keep them.
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Mayor Stanley added that due to its residential character, West University relies
upon property tax income to support a major portion of its General Fund budget,
and in an attempt to reduce the direct burden on taxpayers, upward adjustments
had been made in usage fees.
Mayor Stanley added further that the Commission is proposing the institution of
no new services and hopes to maintain as many of the services which have become
traditional to as great a degree as possible. Mayor Stanley also added that the
Commission hopes to have even greater volunteer citizen input of time, talent
and treasure and to use matching funds when possible.
~
Mayor Stanley noted that for several years funds had been budgeted for the con-
struction of a new wastewater treatment plant for which bids would be opened on
August 10th, adding that additional projects could be planned only after a de-
termination has been made on the cost of such construction.
Commissioner Lewis stated that the 1982 budget was a good budget and a fair
budget without a lot added to it, noting that the biggest factor that necessitated
a tax increase was the lack of a tax increase in the past two years.
Commissioner Polichino stated that the tax increase was a need of the city.
Voting Aye: Jackson
Lewi s
Polichino
Stanley
Voting No: None
Commissioner Forristall was absent from the meeting. I
Mayor Stanley advised that it was now necessary for the Commission to announce ~
and call a public hearing on the proposed tax increase.
Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the City
Commission hold a public hearing on the 20th day of August, 1981, at 7:00 p.m.
at the West University Community Building.
Mayor Stanley stated that a public hearing will be held on Wednesday, August 12,
1981, for the purpose of asking for input on usage of Revenue Sharing Funds and
at that meeting the Commission will present a summary of the 1982 budget in pre-
paration for the tax hearing on Thursday, August 20th.
Voting Aye: Jackson
Lewis
Polichino
Stanley
Voting No: None
With no further business to come before the Commission at this time, upon motion
duly made, seconded and carried, the meeting adjourned at 8:00 p.m.
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ATTEST:
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REGULAR CITY COMMISSION MEETING
August 10, 1981
The City Commission convened in regular session at the City Hall. on Monday,
August 11, 1981,6:30 p.m., with the following members present: Mayor Stanley,
presiding; Commissioners Forristall, Jackson and Lewis. The City Manager was
also present. Commissioner Polichino and the City Attorney were absent.
Mayor Stanley requested those in attendance to pause for a moment in memory of
Mrs. TrulahEverett, noting that Mrs. Everett was a long time former city employee
who passed away on August 6th.
WASTEWATER TREATMENT PLANT CONSTRUCTION: In accordance with previous acti on of
the City Commission, bids received for the construction of 2.0MGD sewage
treatment plant were opened and results announced by consultant engineer
Dieter Ufer of Bayshore Engineers, Inc. as follows:
Bidder
Item 2
Item 1
Total Base Bid
Basic Construs.
Brown...,Couch
C.F.W.
LB.L. Inc.
Industrial Contrs.
Jalco, Inc.
Lem Constr.
R.M. Mayfield
Nunn & Shumway
Permian Constr.
2,934,800
3,125,000
3,624,408
Bid did
3,052,000
3,460,000
3,057,000
3, 145,000
3,033,000
3,190,000
11 ,135. 00
11,880.00
9,745.00
not contain required
11,895,000
14,368,000
12,040.00
4,520.00
6,152.50
16,100.00
2,945.935
3,136,880
3,634,153
equipment list
3,063,895
3,474,368
3,069,040
3,144,520
3,039,152.50
3,206,100
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that bids
received for the construction of a 2.0MGD sewage treatment plant be referred
to the consultant engineers, Bayshore Engineers, Inc., for analysis and re-
commendation.
Voting Aye: All
Voting No: None
LIFT STATION REHABILITATION: In accordance with previous action of the City Commis-
sion, bids received for sanitary sewer lift station rehabilitation and new force
main were opened and results announced by"consultant engineer Tomas Sanchez of
San co Engineeri ng, Inc., as fo 11 ows:
Bidder
Lump Sum Bid
Sunbelt Constrs.
Brown-Couch
Ja 1 co, I nc .
C.B.R., Inc.
Reddico Constr.
Minnick Constr.
Lem Constr.
Civil Works Constr.
Texas Sterling
962,697.60
1,213,964.00
1,043,910.00
609,560.00
1,214,620..00
704,980.00
1,123!OOO.00
813,016.50
853,999.00
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Motion by Commissioner Lewis, seconded by Commissioner Jackson, that bids
received for sanitary sewer lift station rehabilitation and new force main
be referred to consultant engineers, Sanco Engineering, Inc. for analysis
recommendation.
Voting Aye: All
Voting No: None
IJ
HEARING OF RESIDENTS: Mr. Charles McMurray, 4235 Byron, was advised that a
public hearing had been scheduled by the Charter Commission on August 27,
1981, and that the proposed new charter had been submitted to bidders with
bids to be received by the City Commission on August 24, 1981.
Mr. McMurray was also advised that the City Commission will hold public
hearings on August 12th and August 20th on the proposed 1982 budget.
FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 311 1980: The Commission.was
presented invoices in the amount of $3,500 and ~6,100 for conformance of the
city.s annual report to the requirements of the Municipal Finance Officers
Association and examination of the city's financial statements for the year
ended 12-31-80.
Motion by Commissioner Forristall, seconded by Commissioner Lewis, that the
City Commission approve for payment invoices submitted by Coopers & Lybrand
in the amount of $3,500~and $6,100 for professional services rendered.
Voting Aye: All
Voting No: None
TRAFFIC SIGN REPLACEMENT PROGRAM: Resolution Number 81-31 was presented to the I!,~
Commission and read in full: L-J
WHEREAS, it is the desire of the City of West University
Place to participate in the Traffic Engineering Survey Program with the
State Department of Highways and Public Transportation; and
WHEREAS, the City of West University Place will follow the re-
commendations of the Consultant when such recommendations are practical
and within the financial capabilities of the City of West University
Place; and
WHEREAS, it would be in the best interest of the City of West
University Place to appoint City Manager Richard R. Rockenbaugh, as
Project Director and it would be in the best interest that City Manager
Richard R. Rockenbaugh be appointed Authorized Representative of the
City of West University Place.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
That the City Commission of the City of West University Place
authorizes and directs Richard R. Rockenbaugh, Authorized Representative,
to make the necessary Contract Application to enter into and participate
in the Traffic Engineering Survey Program with the State Department of I ~I
Highways and Public Transportation. ~
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PASSED AND APPROVED this
day of
, 1 981 .
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that
Resolution Number 81-31 be approved as read.
Voting Aye: All
Voting No: None
Commissioner Polichino arrived at the meeting at this time.
1981 MUSCULAR DYSTROPHY LABOR DAY TELEPHON: Mr. Bill Repass, Chairman of the
Bellaire Pledge Center for the 1981 Muscular Dystrophy Labor Day Telephon,
appeared before the Commission to present plans for the telethon. Mr. Repass
advised that the First State Bank of Bellaire had offered both its facilities
and employees to assist. The telethon is to begin at 6:00 p.m. on Sunday,
September 6th and continue until 6:00 p.m. Monday, September 7th with continuous
coverage on cable television and entertainment. Mr. Repass noted that a
pre-telethon country/western dance had been planned for August 12th and a
teen-age dance had been scheduled for August 28th. Mr. Dan Edwards invited
members of the Commission to participate in the program.
City Attorney David Allums arrived at the meeting at this time.
SANITARY LANDFILL TRENCHING: The Commission was presented an invoice in the
amount of $1,722.78 submitted by John Holland Construction Company for the
excavation of 1,689 cubic yards of trench at the sanitary landfill.
~10tion by Commissioner Polichino, seconded by Commissioner Jackson, that the
City Commission approve for payment an invoice submitted by John Holland
Construction Company in the amount of $1,722.78.
Voting Aye: All
Voting No: None
TRAFFIC ENGINEERING SERVICES: An invoice in the amount of $591.58 submitted by
Traffic Engineers, Inc. for professional traffic engineering services rendered
was presented for' consideration.
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the
City Commission approve payment to Traffic Engineering, Inc. in the amount of
$591.58.
Voting Aye: All
Voting No: None
HEARING OF RESIDENTS: Inasmuch as the meeting of the Commission had been scheduled
for 6:30 p.m. rather than the regular 7:30 p.m. meeting time, Mayor Stanley
requested that anyone who wished to bring matters to the attention of the
Commission speak.
Mr. Clint Faulkner, 5820 Annapolis, advised the Commission that he was involved
with law enforcement and had given consideration to means by which the West
University Police Department could be assisted by residents of the city inasmuch
as he felt they were understaffed and overworked.
Mr. Faulkner requested that consideration be given to electronic survejllance
by means of cable television and the installation ofa CB base station in the
office of the police dispatcher to receive calls from residents with CB radios
in their automobiles.
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Mayor Stanley advised Mr. Faulkner that this would be discussed further
with him and that the Commission would look into his recommendations.
Mr. Arnold Ahrens noted that members of the Long Range Planning Committee IJ
had come up with the idea of electronic surveillance and would be studying
this the rest of the year.
Mr. Marty Ambrose, 3901 Marquette, stated that he was a traffic radio announcer
and that he knew of many instances where the installation of a CB base station
in the office of ' the police dispatcher would have assisted both victims and
the Police Department.
STUDENT LOAN AUTHORITY: Mr. Sonny Ahrens, 3729 Nottingham, had been requested to
appear before the Commission to provide additional information regarding an
educational loan program the city had been requested to sponsor.
Mr. Ahrens introduced Mr. Tom Masterson and Bill McGehee of Underwood,
Neuhaus & Company and Mr. Bob Colley, their attorney. Mr. Colley reviewed the
enabling legislation which created the Higher Education Authority; the fact
that the name of the city itself was a primary factor in the decision to re-
quest that the city sponsor the program; success of the program in other parts
of the state; and the fact that there is no liability to the city in such
sponsorship.
Following a lengthy discussion and question/answer period, members of the Com-
mission were advised that they could reject the request, adopt the request
or place the question on the agenda for the next regular City Commission
meeting.
D
Subsequent to being advised that there was documentation on other areas of
the state where the program had been initiated, it was the decision of the
Commission to include this on the agenda for the meeting of the Commission
to be held on September 14th. '
LEGAL MATTERS: City Attorney David Allums had no legal matters to discuss with
the Commission at this time. '
CONCERNS OF THE CITY COMMISSION: Commissioner Polichino and Commissioner Forristall
expressed concern with trees, shrubs, etc. blocking traffic signs and were
advised that this subject will be scheduled for a workshop meeting, together
with the issuance of health warrants and the possibility of placing the fence
ordinance under the jurisdiction of the Zoning & Planning Commission.
Commissioner Forristall stated that she had received a request from residents
who attend night meetings at the Community Bldg. that required entry by the
back door in order not to interruptother classes, that concrete stepping
stones be placed from the back door to the parking area.
STAFF REPORT: City Manager Dick Rockenbaugh had no further items for consideration
by the Commission.
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission Ui'
on July 27,1981, and a special meeting on August 3,1981, were accepted as
presented.
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ADJOURNMENT: With no further business to come before the Commission at this time,
upon motion duly made, seconded and carried, the meeting adjourned at
9:l5 p.m.
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ATTEST:
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City Secretary
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CITY COMMISSION PUBLIC HEARING
August 12, 1981
The City Commi~sion convened in special session on Wednesday, August 12,1981, liD,
with the following members present: Mayor Stanley, presiding; Commissioners
Forristall, Jackson, L~~is and Polichino. The City Manager and City Attorney
were also present.
Mayor Stanley advised those in attendance that the purpose of the meeting was
to hold a public hearing on proposed uses of Revenue Sharing Funds as required
by the Federal Revenue Sharing Act. Mayor Stanley also advised that another
public hearing would be held on Thursday, August 20,1981, to discuss a pro-
posed tax increase and a final hearing would be held on Monday, August 24, 1981
on the proposed 1982 budget.
Mayor Stanley stated that a public hearing was necessary to discuss amendments
to a revenue sharing budget which would change the original budget by more than
25%, and presented the following memorandum from Director of Finance Patrick
O'Connor to City Manager Richard Rockenbaugh:
The Federal Revenue Sharing Act requires that we conduct a public
hearing to discuss amendments to a revenue sharing budget which
would change the original budget by more ,than 25%.
Two events occurred during 1981 which will result in a greater than
25% increase in our 1981 revenue sharing fund expenditures. First,
two patrol cars and one public works vehicle which were ordered in
September 1980 against 1980 appropriations were not delivered until 0
late January 1981 and could not be charged to the 1980 fiscal year.
Generally:Accepted Accounting Principles and Rules set by the
National Council on Governmental Accounting (NCGA) requires that ex-
penses be recorded in the fiscal year in which goods and services
are received and the liability is incurred. So, even though we had
ordered the vehicles for 1980 delivery, the fact that they were
delivered in 1981 prevented us from being able to charge their ex-
pense to the 1980 budget. The three vehicles cost $23,096. The
second event which will cause a larger than budgeted total outlay
in the Rev.enue Sharing Fund was our decision to purchase two new
fuel pumps and key control systems for gasoline and diesel fuel.
This purchase, often discussed and long-desired over the past two
years, was not budgeted. It cost $4,229.
The two events described caused us to have to charge a total of $27,325
in unbudgeted expenditures to the 1981 Revenue Sharing Fund Budget.
Our budgeted expenditures in the Revenue Sharing Fund are all capital
outlay items. The 1981 budget for capital outlay was a barely adequate
$82,475. Having charged $27,325 in unplanned outlay to that budget
left us only two options: 1) amend the 1981 budget to accommodate the
additional $27,325, or 2) cancel or delay to later years the purchase
of planned 1981 capital outlay equivalent to $27,325 tq avoid the bud-
get over-run. '
I recommend that we amend the 1981 Revenue Sharing Budget to allow theU '"
purchase of planned capital outlay and to cover the $27~325 in unplanned
outlay detailed above.
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Mayor Stanley directed attention of those in attendance to a copy of the 1981
Revenue Sharing Fund which was attached to Mr. O'Connor's memorandum.
Mr. Chuck Gillan was advised by Mayor Stanley that $153,800 had been budgeted
for 1982 capital expenditures inasmuch as the city did not know from year to
year whether funds would continue to arrive and in what amounts.
Finance Director Patrick O'Connor advised Mr. Gillan that any Revenue Sharing
Funds not spent in three years were to be returned to the government.
Mayor Stanley advised that Revenue Sharing Funds were allocated on the basis
of a rather complicated formula involving population and per capita income of
the city, and that the only limitation on use of the funds was a prohibition
for use in making interest payments on municipal bonds.
In answer to,a question regarding the status of, Weslayan Street, City Manager
Richard Rockenbaugh responded that the status of Weslayan remained the same
as for the past several years and that the city plans no extraordinary expen-
ditures on the street.
Mr. Paul Wallin was advised that no consideration had been given to the purchase
of a mini-pumper to replace one of the large fire trucks at this time.
Mayor Stanley advised that he had a slide presentation showing recommendations
of the City Commission for the expenditure of Revenue Sharing Funds. The slide
presentation, included photographs of each Departemnt Head and where applicable
photographs of equipment that W(iS recommended for replacement.
Legislative Department - No expenditure of Revenue Sharing Funds
Administrative Department - No expenditure of Revenue Sharing Funds
Municipal Court - $500.00
Calculator
Shelving
Finance Department - $24,800.00
Carpet
7 Clerks' Desks
,2 Supervisors' Desks
2 Clerks' Credenzas
10 Chairs
5 Side Chairs
9 Lateral Files
Personnel/Purchasing Department - $l,300.00
1 Lateral File
1 Supervisor's Chair
2 Side Chairs
Carpet
Police Department - $6,570.00
4 Patrol Cars
5 Mobile Radios
3 Portable Radios
1 Typewriter
1 Megaphone
2 Calculators
$150.00
350.00
5,300.00
6,000.00
1,900.00
. ,800. 00
2,680.00
1,120.00
7,000.00
600.00
200.00
100.00
400.00
40,000.00
10,000.00
4,500.00
1,000.00
200.00
75.00
12 Uniform Badges
Hand Held Spotlights
Carpet
3 File Cabinet Units
1 Slide Projector
1 Bookcase
1 Dispatchers' Chair
11 Sets Leather Gear
Fire Departemnt - $7,590.00
1 Rescue Saw
1 Traction Splint
7 Air Pack Masks
1 Cassette Recorder
Beds & Mattresses
4 Overhead Doors
Carpet
Inspection Department - $8,100.00
1 Automobile .
1 Cassette Recorder
Street Department - $8,000.00
New Roof
Sanitation Department - $74,000.00
2 Packer Trucks
New Dozier Undercarriage
Buildings & Facilities - $4,900.00
. 1 Public Address System
1 Door - Police Department Rear Entry
Shelves for Library
Chairs for Library
2 Drinking Fountains
Parks - $8,450.00
Trimmers
~10wers
1 Edger
Playground Equipment - Whitt Johnson
Recreation Equipment - Colonial Park
Recreation - $4,850.00
1 Ceramic Kiln
2 Lateral Files
1 Desk
1 Chemical Control - Swimming Pool
Following the slide presentation Mayor Stanley advised that the City Commission
proposed to transfer $50,260 from the General Fund to the Revenue Sharing Fund,
making a total porposed 1982 Revenue Sharing Fund for capital improvement ex-
penditure of $204,060.00.
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T r ::....~IIH" i" ~~-
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405.00
250.00
1,400.00
1,380.00
400.00
160.00
100.00
1,700.00
760.00
180.00
950.00
100.00
1,800.00
3,600.00
200.00
8,000.00
100.00
8,000.00
64,000.00
10,000.00
500.00
1,000.00
800.00
1,000.00
1,600.00
700.00
1,000.00
250.00
Park 1,500.00
5,000.00
750.00
1,000.00
300.00
4,850.00
u
o
With no further questions from those in attendance upon motion duly made,
seconded and carried the Public Hearing adjourned at 8:45 p.m.
fF~ U
ATTEST:
~~~
City Secretary
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11.7
CITY COMMISSION PUBLIC HEARING
August 20, 1981
The City Commission convened in special session on Thursday, August 20,1981,
7:00 p.m., at the Community Building, with the following members present: Mayor
Stanley, presiding; Commissioners Forristall, Jackson, Lewis and Polichino. The
City Attorney, City Manager, Di rector of Finance, Tax Assessor-Coll ector and
other department heads were also present.
Mayor Stanley advised those in attendance that he had some announcements that
he would like to make prior to opening the public hearing for consideration
of the proposed 1982 budget.
1) The first annual Senior Citizen Olympics would be held on Friday,
September 18th from 9:00a.m. until 3:00 p.m. The event is being
coordinated by the Senior Services Department and the Southwest
Senior Services.
2) A public meeting will be held on the proposed City of West University
Charter in the Community Building on Thursday, August 27, 1981 at
7:30 p.m.
3) An election will be hel~ on the proposed charter on November 3,1981.
Mayor Stanley stated that the purpose of the public hearing was to discuss a
proposed tax increase for 1982. Mayor Stanley introduced Commissioner Marla
Forristall.
Commissioner Forristall directed attention to page two of the handout, noting
the "Notice of Tax Increase". Commissioner Forristall called attention to her
absence from the meeting at which a vote was taken to increase taxes 14.4%
adding that the,reasOn she was absent was that she was out of the city on vaca-
tion, but that she wanted everyone to know that she was in complete agreement
with other members of the Commission and would have cast a favorable vote had
she been in the city.
Mayor Stanley then presented a slide presentation showing each department within
the General Fund, officials of such departments, 1980 actual expenditures, 1981
budgeted expenditures, proposed 1982 budget expenditures and the usage of such
funds.
Mr. Bill Derrick, 2808 University, was advised that the meeting had been publi-
cized by use of ahan~out ,distributed by the Bellaire Texas, articles and notices
published in the SuburbiCi-Reporter, posting on the City Hall bulletin board and
a number of public announcements.
Mr. Steve Spence, 3601 Nottingham, directed attention to his belief .that a com-
parison of West University with other cities such as Alvin was unfair inasmuch
as basically residents of the city live in Houston and must compete with the
Houston type of environment and that the city needed six new police officers
to pro~ide required police protection.
Mrs. Julia Carter, 2729 Werlein, stated that she would like to suggest that
it is silly to run out to the curb to put out trash and put garbage in back
so residents should also put garbage out front and save that much money.
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Mr. Duke Landry, 3756 Rice Boulevard, stated that inasmuch as a lot of residents
already follow this practice he thought the Commission should save between
$80,000 and $100,00 each year.
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. Mr. Chuck Gillan, 3620 Georgetown, stated that residents in his area did not
like an accumulation of trash and garbage cans in front for any length of time.
Mayor Stanley explained that the $74,220 included in the Legislative Department
Personnel Services category included a li% salary maintenance fund which had been
created to provide mid-year salary increases for all employees. City Manager
Dick Rockenbaugh further explain~d that for the past three years the city had
been working on a merit system and that the proposed budget included approxi-
mately 4!% to provide such merit increases.
Mr. James M. Cole, 3523 Robinhood, expressed appreciation to the Commission for
a wonderful budget presentation, and was advised by Tax Assessor~Collector Donna
Sims that 1978 appraisals were used rather than 1977 appraisals.
Mr. Duke Landry asked the logic of spending approximately $2,500 per employee
to employ and train new people rather than paying the present employees.
Mr. Ambrose,3901 Marquette, stated that he agreed with residents requesting
additional policemen inasmuch as crime was on the increase in the city and it
was his thought that the Commission could come up with $20,000 from one or
another department.
Ms. Joan McCay, 3029 Carnegie, criticized the distribution of the proposed budget 0
to residents noting that this was the first opportunity she had to review the
proposal. Ms. McCay requested a list of automobiles in the city and also asked
how many were used for services rather than as transportation for city employees.
Ms. McCay added that it was her belief ,that the Police Department had too many
chiefs and not enough indians.
Mr. Harold Sellers; 3420 Albans, stated that his wife's parents lived in West
University for 42 years and his family had lived in the city for 30 years and
that he and his wife had raised three children in the city. Mr. Sellers con-
gratulated the Commission for an excellent budget presentation and stated that
the proposed increase is meager and that it was his belief that the salary budget
should be increased.
Mayor Stanley again explained that the Legislative Department personnel services
budget included a li% salary maintenance fund and that the policy of the Commis-
s i on was to hol d. expenses to as bare a mi nimum as possi b 1 e and to increase tax
revenue as little as possible to meet the general fund budget without using
fund balances.
In response to a question from Commissioner Polichino as to what would be required
to get more policemen, Mayor Stanley advised that the budget would be considered
again on Monday, August 24th.
Mr. Chuck Gillan was advised that the city's insurance program was watched by U.......
a volunteer Insurance Committee of knowledgeable citizens to assure that the ..
most coverage was maintained at the lowest costs.
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Mr. Robert Kendrick, 3127 Amherst, stated that he thought the City Commission
should completely do away with garbage fees and increase property tax by what-
ever proportion necessary and that the water-sewer rates should be put back to
a more reasonable level.
Commissioner Lewis noted that the present Commission lowered proposed new water
rates and that he was in agreement with Mr. Kendrick that garbage fees should
be apid from property taxes.
It was suggested that a survey be made of all residents to determine how many
would prefer the.backdoor garbage pickup be eliminated in order to employ
more policemen. '
Ms. McCay was advised that discussion on the Water-Sewer Fund budget would be
held on Monday, August 24th and her question regarding sewer line repair would
be addressed at that time. '
Mr. Faulkner, 5820 Annapolis, reminded those in attendance that during the time
there was no tax increase service fees were increased; that'when purchase of
new police cars was delayed repair bills exceed the amount required for the
acquisition of new cars; that there is a definite need for new police officers;
and that he would like to see the elimination of backdoor garbage pickup because
he did not like to have garbage men in his backyard.
Mrs. Betty Sellers, 3420 Albans, stated that when there had been a demonstration
by Pakiistanians on Bissonnet recently she was delighted to see a West University
policeman.
Numerous other residents in attendance expressed a desire for additional police
officers to cut down on crime and to also provide additional traffic control.
Mayor Stanley advised the Commission that it was necessary to obtain a concensus
regarding their intent to raise taxes and to announce the meeting date on which
such vote would be taken.
Motion by Commissioner Jackson, seconded by Commissioner Polichino, that it is
the intent of the City Commission to adopt a tax rate of 0.455 at the regular
meeting of the City Commission on Monday, August 24,1981,7:30 p.m. at the
West University City Hall Council Chamber.
Voting Aye: Commissioner Forristall
Commissioner Jackson
Commissioner Lewis
Commissioner Polichino
Mayor Stanley
Mayor Stanley thanked all of those who attended the public hearing, reminding
them that a hearing on the Water-Sewer Fund budget would be held on Monday,
August 24,1981,7:00 p.m.
Voting No: None
With no further busines~ to come before the tommi~sion at this time, upon motion
duly made, seconded and carried, the meeting adjour~~
Mayor
ATTEST:
~~~
C, t Secretary
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CITY COMMISSION. PUBLIC ' HEARING '
'August 24'~ '1981 ,- .
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The City Commission convened in special session on Monday; August 24, 1981,
7:00 p.m., at the City Hall, with the following members present: Mayor S'tanley,
presiding; Commissioners Forristall, Jackson, Lewis and Poli:chino.' 'The Ctty ,
Attorney and City Manager were also present.
Mayor Stanley advised those in attendance that this public hearing was being
held to present the Water-Sewer Fund'proposed budget in. accord~nce with plans
announced at the public hearing on the General Fund budget on August 20th.' ,
Mayor Stanley further advised that as a result of concern expressed at the
previous hearing for increased police personnel in the city the staff had been
requested to study the proposed budget to determineanymeat:ls by which addi-
tional personnel could be added to the Police Department without exceeding. the
previously proposed tax increase of 14.4% inasmuch as theCommi,ssi.on believed
such increase appropriate.
Mayor Stanley presented slides showing the following projected costs as.a result
if additional police personnel is employed:
ASSOCIATED COSTS AND REVENUES
The estimated costs associated with increasing police personnel are
shown in the following table:
2 motorcycle patrolmen @ 25,000 each $ 50,000
5 patrolmen @ $24,000 each 120,000 [J
Motorcycle allowance (2) 6,000
1/2'court clerk 7,600
1 associate prosecutor 5,200
(additional court time)
1 associate municipal court judge 5,200
(additional court time)
Traffic forms, etc. ' ,1,000
$ 195,000
COST OF NEW CERTIFIED PATROL OFFICER
Base Pay $ 16,100
Overtime & Court Time 1,230
Incentive Pay 360
Social Security 1,152
Retirement Contribution 1,013
Hospitalization Insurance 694
Workmens Compensation Insurance 676
Uniforms 430
Gasoline Expense 1,800
Training 130
General Liability Insurance ..117
$ 23,702 il
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Mayor Stanley reported that the expected costs are hoped to be offset by revenues
generated by enforcing traffic laws~ Collectable income from each motorcycle
patrolman is estimated to be $70,000 and each patrolman should generate $11 ,000.
Mayor Stanley noted that including the proposed police program would increase the
proposed 1982 budget from $3,504,000 to $3,699,000 and the proposed 14.4% pro-
perty tax increase would remain as originally proposed.
In response to a request from Mayor Stanley, Chief of Police Frank Robinson
reviewed the present Police Department noting that of the 19 officers on the
force, 15 are on the street in addition to other duties they are called upon
to perform~ Chief Robinson also reviewed the increase in crime whith had oc-
curred within the city and the decrease in response time to a call by officers.
Chief Robinson also noted that the department had generated more work for itself
by its extensive education program for residents and crime prevention programs.
Director of Finance Patrick O'Connor stated that the proposal that had been
presented was based on conservative figures to provide additional police pro-
tection at the expense of the violators rather than at the expense of taxpayers.
The slide presentation narrated by Commissioner Lewis covered" Water/Sewer Fund
revenues, expenditures, capital expenditures and comparisons of current and
previous rate schedules.
Mr. Jim Cole, 3523~'Robinhood, was advised that in 1980 there were 94,261 tickets
issued by police officers as compared to 120,000 written for the same period in
1981, and that most traffic accidents are incurred during peak periods early in
the morning and late afternoon, with most burglaries occurring between 11 :00 a.m.
and 2:00 p.m. Mr. Cole was also advised that consideration was being given to
the possible creation of an arraignment night:for the Municipal Court. Mr. Cole
concluded his questions with his support of the proposed police program.
Commissioner Lewis explained to Ms. Joan McCay, 3029 Carnegie, that use of bond
funds to fund capital improvements over the period of use was a saving for the
city and residents. Ms. McCay was also advised that plans are in progress for
the replacement of known bad water lines. Ms. McCay also expressed her approval
of the plan by the City Commission to increase police personnel.
Mayor Stanley thanked those in attendance expressing appreciation for their in-
terest and concern.
Motion by Commissioner Forrista11, seconded by Commissioner Lewis, that the
City Commission will officially vote on an ordinance increasing taxes by 14.4%
and the 1982 budget on Monday, August 31, 1981, 7:30 p.m.
Voting No: None
Voting Aye: Commissioner Forristall
Commissioner Jackson
Commissioner Lewis
Commissioner Polichino
Mayor Stanley
There being no further business to come before the Commission
motion duly made, seconded and carried, the meetlng adJourned
.. . IfF;
Mayor
upon
ATTEST:
~1-~~~
City Secretary
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122
REGULAR CITY COMMISSION MEETING
August 24, 1981
~j
The City Commission convened in regular session at the City Hall on Monday,
August 24, 1981, immediately following a Public Hearing held for consideration of
the Water/Sewer Fund of the proposed 1982 budget, with the following members
present: Mayor Stanley, presiding; Commissioners Forristall, Jackson, Lewis
and Polichino. The City Attorney and City Manager were also present.
HEARING OF RESIDENTS: Mr. Ed Crossman, 4223 Tennyson, requested thatconsidera-
tion be given to distinguishing building materials from lumber collected
from various projects noting that even tomato stakes had been refused for
collection by the Sanitation Department since they were classified as build-
ing materials.
Mayor Stanley advised Mr. Crossman that Sanitation Superintendent Jerry
Burns was aware of his problem as well as others within the Department and
was currently working on a means to provide better service to residents.
CHARTER COMMISSION REPORT: Mayor Stanley introduced Mr. Jim McLaughlin, Chairman
of the Charter Commission.
Mr. McLaughlin introduced all members of the Charter Commission commending
the work they had done in-order to completely re-write the Charter, and
presented the following report:
We, the undersigned, members of the City of West University Place
Charter Commission, heretofore elected to frame a new Charter for '.J
the City of West University Place, hereby certify that the attached
constitutes a true copy of the proposed Charter framed by us for the
City of West University Place, Texas.
In preparing this Charter, the Charter Commission found, and hereby
finds and declares, that it is impracticable to segregate each subject
so that the voter may vote "Yes" or "No" on each such subject for the
reason that the Charter is constructed in such a fashion that in order
to make it work and function it is necessary that it be adopted in its
entirety.
For these reasons the Charter Commission directs that said Charter be
voted upon as a whole, and that it be submitted to the qualified voters
of the City of West University Place at an election to be held for that
purpose on . the 3rd day of November, 1981.
We further certify that we have completed our work on this the 24th day
of August, 1981.
Mr. McLaughlin presented each member of the Commission with a copy of the com-
pleted City Charter and then presented a recommendation from Purchasing Direector
Patt Lilly for the selection of a bidder to print the Charter:
I have reviewed the bids submitted for the printing of the proposed
City Charter and find that all bids submitted meet specifications.
In reviewing the'bids on the attached tabulation sheet, Stafford-
Lowdon Company represents the low bid.
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I spoke with Hugh Griffin of the Stafford-Lowdeon Company and
he informed that his company will meet the timetable established
in the specifications. It should be noted that the printing will
be done in Fort Worth, Texas, but Mr. Griffin assured me that this
would not adversely affect the timetable.
It is my recommendation that the bid submitted by Stafford-Lowdon
Company be accepted.
Mr. McLaughlin noted that members of the Charter Commission concurred with the
recommendation of Mr. Lilly.
Motion by Commissioner Jackson, seconded by Commissioner Forristall that the
City Commission accept the recommendation of the Director of Purchasing and
members of the Charter Commission and the bid submitted by Stafford-Lowdon
for printing the City Charter be accepted.
Voting Aye: All
Voting No: None
Motion by Commissioner Forristall, seconded by CommissionerPolichino, that
the City Commission instruct the City Attorney to prepare an ordinance calling
an election on November 3, 1981, to permit voters in the city to vote "for" or
"against" the adoption of a'new Home Rule Charter.
Voting Aye: All
Voting No: None
City Attorney David Allums stated that it had been his pleasure to work with
members of the Charter Commission and that he had never seen a group work as
diligently since August of last year when the group was elected. Mr. Allums
also stated that inasmuch as the party he had promised after the election of
the Charter Commission had been postponed because of Hurricane Allen, he would
schedule another party for 8:00 p.m., Tuesday, November 3, 1981 for members
of the Charter Commission, the City Commission and previous City Commission.
Mayor Stanley recognized former Mayor James M. Cole noting the part the pre-
vious Commission had played in the re-writing of the Charter by the appoint-
ment of a committee to study the Charter.
ENVELOPES FOR UTILITY BILLING: In accordance with previous acti on of the City
Commission, bids received for delivery of 72,000 #lO envelopes arid 72,000 #7
3/4 envelopes were opened-and results announced as follows:
Bidder 72,000 #10 72.000 #7 3/4 Total Bid
Atlantic Envelope $22.62/M $17.26/M
Federal Envelope $ 2,013.84
Fornicraft, Inc. $18.10/M $14.81/M
Mail-Well Envelope $15.96jM $13.52/M
fI'letro-Forms $18.91/M $17.10/M
Tension Envelope $ 2,530.80
Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the
City Commission refer bids received for delivery of 72,000 #10 envelopes and
72,000 #7 3/4 envelopes to the Director of Purchasing Patt Lilly.for analysis
124
and recommendation at the next regular meeting of the City Commission.
Voting Aye: All
Voting No: None
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WASTEWATER TREATMENT PLANT CONSTRUCTION: Mr. Dieter Ufer, Consultant Engineer,
for the construction of a wastewater treatment plant presented the follow-
ing recommendation:
As you know, bids were opened on the above referenced project
during your regular meeting of August 10,1981. In accordance
to your directives we have tabulated and. analyzed the bids.
After carefully analyzing all bids, we recommend that the con-
tract be awarded to Basic Constructors, Inc., P.O. Box 7771,
Houston, Texas 77270-7771, in the amount of $2,945,935.00.
Mr. Ufer expressed his pleasure at having reached this point of the proposed
construction of the new wastewater treatment plant and recommended that the
City Commission consider tentatively awarding a contract to Basic Constructors,
Inc. for the construction of the plant tin their low bid of $2,945,935.00.
Motion by Commissioner Forristall, seconded by Commissioner Polichino, that
the City Commission award a contract to Basic Constructors, Inc., in the
amount of $2,945,935.00 for construction of a new wastewater treatment facility
contingent upon the approval of the Texas Water Quality Board arid the EPA.
Voting Aye: All
Voting No: None
o
City Manager Dick Rbckenbaugh ascertained from Mr.Ufer that he was familiar
with the firm of Basic Constructors, Inc. and that they had previously
worked together on other projects. Both Commissioner Lewis and Commissioner
Forristall reported inquiries they had made had been favorable for the com-
pany.
Mr. Ufer advised the Commission that similar action would be required on the
lift station rehabilitation and force main project as soon.as the contractor
to be recommended had been determined.
SOUTHWESTERN BELL TELEPHONE RATE INCREASE REOUEST: The Commission was advised
that a letter had been received from the Texas Municipal League requesting
the city's participation in a joint effort by the League and other cities to
evaluate and present evidence on the merits of the request by Southwestern
Bell Telephone to increase rates. The Commission was further advised that
participation cost is based on 3.5t per capital and would cost the city the
sum of $420.35.
Motion by Commissioner Polichino, seconded by Commissioner Forristall, that
the City Commission accept the recommendation of the City Manager and that the
city join the effort by the Texas Municipal League in contesting the proposed
rate increase by Southwestern Bell Telephone Company.
Voting Aye: A 11
Voting No: None
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Commissioner Forristall stated that she approved joining the efforts of the
Texas Municipal League but would also urge a public campaign against the
increase.
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TOWNHOUSE DEVELOPMENT AT BELMONT AND BELLAIRE BOULEVARD: A request from Unicenter
Properties, Inc. in conjunction with the development of a townhouse project
at the corner of Holcombe and Belmont was presented:
We are developing a project at the corner of Holcombe and Belmont
in West University and plan to build a private cul-de-sac'drive as
we did at Rutgers Place I and II. I would appreciate it if you would
bring the request to name this street "Belmont Oaks" before the ap-
propriate committee for approval.
The street will be cobblestone-like Bomanite. I am enclosing a site
plan that shows the layout of the proposed street for your reference.
If you have any questions or need any additional information, please
call on me.
Motion by Commissioner Forristall, seconded by Commissioner Polichino, that
the common area cul-de-sac for a townhouse site being developed at the corner
of Holcombe and Belmont be designated as "Belmont Oaks".
Voting Aye: Commissioner Forristall
Commissioner Jackson
Commissioner Lewis
Voting No: Mayor Stanley
Commissioner Polichino
FINAL CONSIDERATION FOR ADOPTION OF A BUDGET FOR THE CITY OF WEST IINTVFRSTTY PI Ar.F,
TEXAS. FOR THE FISCAL YEAR BEGINNING JANUARY 1. 1982 AND ENDING DECEMRFR 31, 1qR?
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that con-
sideration of Ordinance Number 1178 levying and assessing an ad valorem tax on
all taxable property be delayed until Monday, August 31,1981,7:30 p.m.
Voting Aye: All
Voting No: None
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that con-
sideration of Ordinance Number 1179 providing funds for the fiscal year be-
ginning January 1, 1982 and ending December 31, 1982, be delayed until Monday,
August 31,1981,7:30 p.m.
Voting Aye: All
Voting No: None
LEGAL MATTERS: City Attorney David Allums advised that he had no legal matters
for consideration by the City Commission at this time.
CONCERNS OF THE CITY COMMISSION: Commissioner Polichino was advised that re-striping
of Buffalo Speedway should be included on the agenda for discussion at a work-
shop meeting of the City Commission.
Commissioner Forristall reminded everyone of the "Splash Bash" program planned
by the Parks and Recreation Board for Labory Day and requested that everyone
plan to attend.
STAFF REPORT: City Manager Dick Rockenbaugh advised the Commission that he had
no further items to report at this time.
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BOARD AND COMMITTEE MEETING MINUTES: Minutes of the regular meeting of the Parks
and Recreation Board on August 11, 1981, were presented to the Commission
for their information.
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission
on August 10, 1981 and a Public Hearing on August 12, 1981, were presented
to the Commission for consideration.
Motion by Commissioner Forristall, seconded by Commissioner Polichino, that
the minutes of the regular meeting of the City Commission on August 10,1981,
be approved as submitted.
Voting Aye: All
Voting No: None
Motion by Commissioner Polichino, seconded by Commissioner Jackson, that
minutes of the City Commission Public Hearing on August 12, 1981, be ap-
proved as submitted.
Voting Aye: All
Voting No: None
With no further business to come before the Commission at this time, upon motion
duly made seconded and carried, the meeting adjourned at 9:30 p.m.
ATTEST:
~~~
City Secretary
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CITY COMMISSION SPECIAL MEETING
August 31, 1981
The City Commission convened in special session on Monday, August 31,1981,7:30
p~m., at the City Hall with the following members present: Mayor Stanley, presiding;
Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney and
City Manager were also present.
HEARING OF RESIDENTS: Mr. Paul Wallin, 3311 Albans Road, advised the Commission
that he was greatly concerned by a statement in his most recent copy of City
Currents that two new motorcycle patrolmen would generate an estimated $70,000
each in revenue from traffic fines, noting that the end result could easily
be a return of a reputation of a "Kangaroo Court" in West University. Mr.
Wallin stated that it was his opinion that the police now in the department
were not doing a good job inasmuch as there were too many times that the
majority of the city's patrol units were parked behind the station rather
than being on patrol duty. Mr. Wallin further stated that in previous years
the members of the Police Department knew the kids in the area but new of-
ficers were known by very few of them.
Mayor Stanley responded to Mr. Wallin's remarks by noting that the proposed
Police Department plan was designed to be included in the 1982 budget for
implementation if revenue was generated as had been predicted. Mayor Stanley
further noted that there would never be a "Kangaroo Court II in West University.
Chief Robinson reviewed for those in attendance the complement of the Police
Department; the fact that many times officers were on assignments other than
patrol duty; the increase in traffic and traffic related accidents; the
increase in areas of crime; assistance provided to residents; and the in-
creased time requi red to respond to calls.
Director of Finance Patric~ O'Connor stated that figures 'used in the projected
increase in revenue to be generated by two motorcycle officers were conserva-
tive and had been based on results obtained in other cities.
Mrs. Lewis, 3614 Tangley, stated that a survey of most neighborhoods would in-
dicate the majori,ty of the citizens were not. concerned but that she objected
to a II pay for yourself" plan for the Police.Department; .'
Commissioner Polichino advised that the 14.4% proposed increasein the 1982
budget did not involve the proposed police plan and that such plan was only
an experiment that had been tried in other neighborhoods to increase traffic
control.
Mr. Charles McMurray, 4235 Byron, stated that most residents were aware that
a tax increase was inevitable and that he would like to caution the Commission
about use of motorcycles for traffic control, noting that they cannot be
operated in bad weather and that there was a great danger that someone would
be injured.
Considerable time was spent by those in attendance at the meeting discussing
the merits of the "House Watch Program" sponsored by the Police Department; the
desirability of creating a "B]ock Watch Program"; the lack of publicity re-
garding meetings of the Commission to discuss the proposed 1982 budget, general
lack of communications in many areas; the futility of those in attendance in
expressing displeasure with the proposed budget inasmuch as it had to be
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adopted at this meeting of the Commission; expenditures that were included
in the proposed 14.4% tax increase; diligent efforts by members of the City
Commission to notify everyone of each of the meetings that had been held to
discuss the proposed budget; lack of interest and/or time of residents to
be concerned about activities of the city; and the fact that many residents
of the city are not aware of the limited tax base of West University as
compared to other cities.
Mayor Stanley thanked each of ' those present for their attendance at the
meeting and stated that three public hearings had previously been held to
discuss the proposed tax increase'and the proposed budget and every effort
had been made to publicize each of the meetings.
FINAL CONSIDERATION FOR ADOPTION OF A BUDGET FOR THE CITY OF WEST UNIVERSITY PLACE.
TEXAS. FOR THE FISCAL YEAR BEGINNING JANUARY 1.1982 AND ENDING DECEMBER 31.1982:
Ordinance Number 1178 was presented to the Commission and read in full:
AN ORDINANCE LEVYING AND ASSESSING AN AD VALOREM TAX ON
ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS, FOR THE YEAR 1981;
PROVIDING THE BASIS OF ASSESSMENT OF APPRAISED VALUE AND
PROVIDING FOR THE COLLECTION THEREOF AT THE RATE OF $0.455
ON THE ONE HUNDRED ($100.00) DOLLAR ASSESSED VALUATION.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST
UNIVERSITY PLACE, TEXAS:
Section 1. That there is hereby levied and assessed against
all taxable property, both real and personal, within the corporate limits
of the City of West University Place, Texas, and there shall be col-
lected by such city, a tax of $0.455 on the one-hundred ($100.00) dollar
assessed tax valuation for the year 1981.
Section 2. Such tax is hereby levied and assessed in accordance
with the terms and provisions of Section 1 of Article XXI of the City of
West University Place City Charter and the applicable Statutes of the
State of Texas, such levy and assessment is made for the following pur-
poses to finance a certain portion of the 1982 budget, to wit:
(A) For current expenses and operation of the
General Wund and its various departments
$ 9.415
(B) For General Debt Service Fund to pay the
principal, interest and fiscal agent's
fees on $1,300,000 bond issue of the city
$ 0.040
Total Tax Rate
$ 0.455
Section 3. That the Tax Assessor and Collector for the City
of West University Place, Texas, is hereby directed to assess and collect
taxes on all of the property, both real and personal, within the corporate
limits of appraised valuations as herein provided.
PASSED AND APPROVED THIS
day of
, 1 981 .
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Motion by Commissioner Polichino, seconded by Commissioner Jackson, that
Ordinance Number 1178 be approved as read.
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Voting Aye: All
Voting No: None
Ordinance Number 1179 was presented to the Commission and read in full:
AN ORDINANCE FOR THE CITY OF WEST UNIVERSITY PLACE, TEXAS
PROVIDING FUNDS FOR THE FISCAL YEAR BEGINNING JANUARY 1,
1982, AND ENDING DECEMBER 31, 1982 BY APPROVING THE BUDGET
FOR SAID PERIOD AND APPROPRIATING THE NECESSARY FUNDS OUT
OF THE GENERAL AND OTHER REVENUES OF THE CITY OF WEST UNI-
VERSITY PLAcE FOR SAID YEAR FOR THE MAINTENANCE AND OPERA-
TION OF THE VARIOUS DEPARTMENTS AND FOR VARIOUS ACTIVITIES
AND IMPROVEMENTS OF THE CITY.
WHEREAS, as required by the City Charter, the budget has been
prepared and submitted to the City Commission with estimates of expendi-
tures and revenues of all city departments and activities for the year
beginning January 1,1982, and ending December 31,1982.
WHEREAS, notice of public hearings upon said budget has been
duly and legally published; and
WHEREAS, three public hearings have been held and full and final
consideration given said budget; and
[J
WHEREAS, citizen participation, input and suggestions regarding
the budget were considered by the City Commission.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That for the purpose of providing the funds
necessary and proposed to be expended in the budget for said city for the
fiscal year beginning January 1,1982, and ending December 31,1982, the
budget was prE~ared and submitted to the City Commission for its con-
sideration and approval, and said budget in the total amount of $9,417,920
be, and the same is hereby, appropriated for the maintenance and operation
of the various departments of the government of the city and the various
activities and improvements as set forth in said budget.
Section 2. That the said budget of the City of West University
Place, Texas, for the fiscal year beginning January 1,1982, and ending
December 31, 1982, an exact copy of which is marked "Exhibit A" and made
a part hereof for all purposes the same as if it were copied in full
herein, is hereby approved and adopted by the City Commission of the Gity
of West University Place, Texas, as the budget for the city for the fiscal
year 1982.
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Section 3. That this ordinance approving and adopting a budget
for the twelve-month period hereinabove specified is made in all things in
accordance with the terms and provisions of the City Charter of the City
of West University Place, Texas.
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Section 4. That this ordinance shall take effect and be in
force immediately from and after its passage and approval as required by
law.
PASSED AND APPROVED this
day of
EXHIBIT "A"
CITY OF WEST UNIVERSITY PLACE BUDGET
FOR TWELVE-MONTH PERIOD
BEGINNING JANUARY 1, 1982
ENDING DECEMBER 31,1982
ITEM 1
I N COM E
ANTICIPATED INCOME & FUNDS AVAILABLE FOR APPROPRIATION
GENERAL FUND
Property Taxes, Penalties & Interest
Sales & Franchise Taxes
Licenses & Permits
Fines & Forfeitures
Interest, Investments
Rents
Solid Waste Management Service Charges
Miscellaneous Service Charges
Colonial Park Revenue
Community Building Revenue
Water/Sewer Fund Reimbursement for Administrative Services
Total Available Revenue - General Fund
Authorized Decrease in Fund Balance
WATER/SEWER FUND
E.P.A. Grant Contributions
Restricted Assets (1976 Bond Funds)
Dedicated to Wastewater Treatment Plant
Interest on Investments
Miscellaneous Revenue
Water Sales
Sewer Fees
Cash Flow From Depreciation
Total Available Revenue - Water/Sewer Fund
, 1981.
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$ 1,475,000
526,000
71 ,500
339,000
250,000
82,000
553'0000
46,200
158,300
98,000
100,000
$ 3,699,000
$ 56,260
$ 3,100,000
934,000
100,000
33,000
540,000
340,000
95,00
I
$ 5,142 ,000f
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GENERAL DEBT SERVICE FUND
Property Taxes
Interest on Investments
$ 140,000
16,800
Total Available Revenue - General Debt Service Fund $ 156,800
FEDERAL REVENUE SHARING TRUST FUND
Interest on Investments
Grant Revenue
$
8,000
67,800
Total Available Revenue - Federal Revenue Sharing
Trust Fund
$
75,800
Authorized Decrease in Fund Balance
$
78,000
CAPITAL IMPROVEMENTS FUND
Transfers from Federal Revenue Sharing Trust Fund
Transfers from General Fund
$ 153,800
56,260
Total Funds Transferred
$ 210,060
ITEM I I
E X PEN S E
OPERATING EXPENSES
GENERAL FUND
$ 145,470
76,000
55,700
258,550
58,000
51,900
857,370
582,390
90,600
87,510
307,700
609,800
154,400
49,200
281,650
32,760
$ 3,699,000
Legislative/Policy
Administrative/Executive
Muni ci pa 1 Court
Finance
Personnel/Purchasing
Legal
Police
Fire
Inspection/Permit
Engineering
Street
Solid Waste Management
Building/Facilities
Parks
Recreation
Senior Services
Total Expenditure - General Fund
I
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Authorized Transfers to Capital Improvements Fund
WATER/SEWER FUND
Water
Sewer Collection
Sewer Treatment
Depreciation Allowance
Reimburse General Fund for Administrative Services
Total Expenditure - Wat~r/Sewer Fund
Planned Investments in Fixed Assets
Total Water/Sewer Fund Expenses & Investments
in Fixed Assets
GENERAL DEBT SERVICE FUND
Principal & Interest
Fiscal Agent's Fees
Total Expenditure - General Debt Service Fund
FEDERAL REVENUE SHARING TRUST FUND
Authorized Transfers to Capital Improvements Fund
CAPITAL IMPROVEMENTS FUND
Capital Outlay for General Government Functions
Total Expenditure - Capital Improvements Fund
GENERAL REVENUES
GOVERNMENTAL INTER-FUND TRANSFERS
USE OF GOVERNMENTAL FUND BALANCES
ENTERPRISE FUND INCOME AND GRANTS
TOTAL REVENUES, 'TRANSFERS & OTHER SOURCES OF FUNDS
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$ 56,260
$ 408,000 n
95,300
135,700
95,000
100,000
$ 834,000
$ 4,308,000
$ 5,142,000
$ 156,600
200
$ 156,800
[]
$ 153,800
$ 210,060
$ 210,060
$ 3,931,600
210,060
134,260
5,142,000 J
$ 9,417,920
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GOVERNMENTAL EXPENDITURES
GOVERNMENTAL INTER-FUND TRANSFERS
$ 4,065,860
210,060
ENTERPRISE FUND EXPENSES & INVESTMENTS IN FIXED ASSETS 5,142,000
TOTAL EXPENDITURES, TRANSFERS & OTHER USES OF FUNDS $ 9,417,920
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that
Ordinance Number 1179 be approved as read.
Commissioner Lewis stated that he was disturbed by the continued increase in
expenditures of 20% in the budget from year to year and that the amount included
in the budget for the police plan was an unrealistic projection of revenues.
Motion amended by Commissioner Lewis, seconded by Commissioner Polichino,
to return the 1982 budget to the original proposed amount of $3,504,000 and
not include the $195~000 to fund the proposed police plan.
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Commissioner Forristall responded to Commissioner Lewis' request for a com-
promise with a statement that she did not favor increasing the budget more
than necessary and that previous discussions indicated.the desire of residents
for more police officers and the number of police officers too low.
Commissioner Jackson stated that he was in agreement with Commissioner Lewis in
principal and inasmuch as the proposed police plan was not etched in stone the
Commission could continue to review the program to see if it will work and if
not make adjustments.
Voting on the amendment to the motion to deleted $195,000 included in the proposed
1982 budget for a police plan.
Voting Aye: Commissioner Lewis
Voting No: Mayor Stanley
Commissioner Forristall
Commissioner Jackson
Commissioner Polichino
Motion amended by Commissioner Lewis, seconded by Commissioner Polichino that
funds included in the 1982 budget to fund a police plan be reduced from $195,000
to $100,000 in both revenue and expenditure.
Voting Aye: Commissioner Lewis
Voting No: Mayor Stanley
Commissioner Forristall
Commissioner Jackson
Commissioner Polichino
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Voting on motion that Ordinance Number 1179 app~oving the budget for the period
January 1, 1982 through December 31, 1982, be approved as read.
Commissioner Lewis stated that because funds were included in the budget did not
mean that they would be spent and that he would continue to monitor the city
spending very frugally and that he would support the 1982 budget.
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Voting Aye: All
Voting No: None
Mayor Stanley stated that he shared the concern that extreme diligence be I]'
exercised i~ administration of the entire budget not only that of the Police
Department. Mayor Stanley complimented members of the Commission for the
hard work they had done in preparation of the budget and for maintaining decorm
in all of the meetings that had been held.
Commissioner Polichino reminded those in attendance that beginning in May,
1982, the budget process would be repeated and invited attendance at that time
and at all regular meetings of the Commission held the second and fourth Mon-
day evenings of each month.
Commissioner Jackson stated that the budget process had been a learning ex-
perience for him and under Mayor Stanley's leadership had been an interesting
experience. '
CONSIDERATION OF BIDS RECEIVED FOR SANITARY SEWER LIFT STATION REHABILITATION AND
FORCE MAIN PROJECT: The Commission was advised that Mr. Charles W. Warner, Jr.,
project manager for Sanco Engineering, Inc. was in attendance at.the meeting
as was Mr. Don Conrad of BRH Company, Inc.
Mr. Warner presented the following recommendation:
SancoEngineering Incorporated has reviewed the bids submitted to
the City for "Construction of Sanitary Sewer Lift Stat,ion Rehabil ita-
tion and New Force Main, Job No. 80-02711. A requirement-of funding
participation by the Environmental Protection Agency (EPA) is,that 0'11
constructioncbntracts be awarded to the lowest responsive, responsi-
ble bidder. Therefore, it is recommended that the contract be tenta-
tively awarded t~ BRH Company, Inc., the low bidders for this project.
Final award of the contract is subject to the approval of the Texas
Department of Wat~r Resources and the EPA.
If you have any que~tions or need further information regarding this
recommendation, pleas,e feel free to contact us.
Motion by Commissioner Lewis, seconded by Commissioner Forristall, that the
City Commission accept the recommendation of Sanco Engineering, Inc. and award
a contract tentatively subject to approval by the EPA and Texas Dept. of Water
Resources.
Mr. Don Conrad of BRH Company, Inc. stated that the reason he attended the meet-
ing was to tell the Mayor and Commission that his company is unhappy with their
bid. Mr. Conrad further stated that the specifications had been misrepresented
and subsequent to his request that Mr. Rockenbaugh study the specifications and
make a recommendation to the Commission he had been instructed to attend the
meeting. Mr. Conrad advised that the force main which goes down Duke Street
has required stabilized cement sand backfi.ll and the specifications had been
interpreted that they could use the earth that'was removed when the line was
laid as backfill, noting that approximately $100,000 would be required to use
stabilized cement sand backfill. i~
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Mr. Rockenbaugh stated that he had discussed this with Mr. Conrad, Mr. Sanchez
of SancoEngineeringand Mr. DieterUfer of Bayshore Engineers, Inc. and that
he had been assured by the consultant that this provision was clear in the
plans "and specifications.
Members of the Commission were requested to add the total bid price of $609,560.00
to the motion to tentatively award a contract to BRH Company, Inc.
Motion amended by Commissioner Lewis, seconded by Commissioner Jackson, that the
motion to accept the bid of BRH Company, Inc. include the contract price of
$609,560.00.
o
Mr. Conrad stated that there was a sum of $lOO~OOO between his low bid and the
next low bid and another $100,000 between the second and third low bidder, and
it was his hope. that a referee or umpire be designated to look into the bids.
Mr. Conrad.further stated that it was his understanding that the second low
bidder had also requested that his bid be withdrawn because of confusion with
the specifications.
In response to a request by City Attorney David Allums as to the nature of the
apparent misunderstanding Mr. Conrad stated that the plans and specifications
were clear but that the requirement that concrete stablized, sand be used for
backfill had been misinterpreted.
Mr. Allums advised that the city had two major conflicts, 1) that the purpose of
having bids submitted was to obtain competitive bids to permit the city to
obtain. the best price and that a pre-bid conference had been held to clarify any
questions any bidder might have and that the Commission was obligated to go
forward and award the bid to the lowest qualified bidder and re-submission for
bids would be unfair to other bidders; and, 2) under regulations of the EPA
and the Texas Department of Water Resources if a contract is not awarded to the
lowest qualified bidder, then the city must suffer the difference in the bid
of the second bidder with no reimbursable cost difference.
In response to questions by Mr. Allums, Mr. Conrad stated that he did not attend
the pre-bid conference because he did not have any problems with the plans and
specifications and that he was a qualified bidder having done many such projects
over the past ten year period.
Voting on the amended motion that the City Commission award a contract to BRH
Company, Inc. in the amount of $609,560.00 for list station rehabilitation and
force main construction tenatively subject to approval of the Texas Department
of Water Resources and EPA.
Voting Aye: All
Voting No: None
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LEGAL MATTERS: City Attorney David Allums advised the Commission that he had no
legal matters for consideration by the Commission at this time.
CONCERNS OF THE CITY COMMISSION: Commissioner Lewis reviewed recent changes in tax
laws including the creation of IRA accounts into which anyone can invest $2,000
tax free in interest; change in maximum tax on unearned income from 70% to 50%;
and more competition with the small investor. Commissioner Lewis noted that
these changes would mean that interest rates will go up and will make it more
difficult for the city to borrow money in the future. Commissioner Lewis re-
quested that spending be restrained as much as possible.
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Commissioner Forristall stated that she was concerned about recent press
coverage by the Suburbia-Reporter stating that residents had lambasted a 14.4%
tax increase proposal when in truth that was not what happened, and only one
person spoke against the proposal. Commissioner Forristall advised Suburbia-
Reporter Ed Conaway who was in attendance at the meeting that she was not
very pleased with that type journalism.
STAFF REPORT: City Manager Dick Rockenbaugh advised the Commission that water
well #5 would be viewed by TV on Tuesday because of rain on Monday and that
while Layne-Western was on location a look could be taken at water well #4
in which the operating level had dropped with a possibility of lowering
the bowl 40' to get better static head.
Motion by Commissioner Forristall, seconded by Commissioner Lewis, that the
City Manager be authorized to expend up to $5,000 on an emergency basis on
rehabilitation of water well #4.
Voting Aye: All
Voting No: None
ADJOURNMENT: With no further business to come before the Commission at this
time, upon motion duly made, seconded and carried, the meeting adjourned
at 10:00 p.m.
ATTEST:
~~
City Secretary
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REGULAR CITY COMMISSION MEETING
September 14, 1981
The City Commission convened in regular session at the City Hall on Monday,
September 14, 1981, 7:30 p.m., with the fOllowing members present: Mayor Stanley,
presiding; Commissioners Forristall, Jackson, Lewis and Polichino. The City
Manager was also present.
Commi ss i oner Jackson 1 ed those in attendance in the Pl edge of All egi ance.
HEARING OF RESIDENTS: Mrs. Hazel Pitts, 4148 Riley, was advised that further
discussion of a student loan program would be scheduled as an agenda item for
the regular meeting of the City Commission on September 28, 1981. Mrs. Pitts
was advised that the City Attorney was investigating the program to provide
input to the Commission and that such investigation would include any benefits
to the city. Mrs. Pitts was assured that in the event the city did sponsor
such program there would be no cost to the city or its citizens.
Mr. Robert Kendrick, 6324 Rutgers, requested that consideration be given to
amending the Zoning Ordinance inasmuch as the enabling legislation passed in
1927 and the basis for Section 3, Paragraph 2 had been repealed in 1976. Mr.
Kendrick was advised that his request would be given to the City Attorney.
MUNICIPAL COURT ASSOCIATE JUDGES AND PROSECUTOR: In accordance with provisions
of the City Charter consideration was given to the re.;..appointment of Associates
of the Municipal Court.
Motion.by Commissioner Jackson, seconded by Commissioner Forristall, that
Michael Schneider and Terry Collins be re-appointed Associate Judges of the
Municipal Court, and Thomas Taylor be re-appointed Associate Prosecutor of
the Municipal Court.
Voting Aye: All
Voting No: None
UTILITY BILLING ENVELOPES: The following recommendation was presented for the
purchase of 72,000 #10 envelopes and 72,000 #7-3/4 envelopes for utility billing:
The bids submitted on the Finance Department's envelopes have been
reviewed and it is my recommendation that the low bid submitted by
Federal Envelope in the amount of $2,013.84, be accepted. I have
spoken with Mr. Lou Rothman of Federal Envelope and he assures me
that all specifications will be met.
Should you require any additional information, please do not hesitate
to ask.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the
City Commission accept the recommendation of the Purchasing Director and
purchase 72,000 #10 envelopes and 72,000 #7-3/4 envelopes from Federal Enve-
lope Company on their low bid of $2,013.84.
Voting Aye: All Voting No: None
SPECIAL CITY ELECTION: Discussion of this item was delayed pending arrival of the
City Attorney.
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RESIDENTIAL HOMESTEAD TAX EXEMPTION: Ordinance Number 1181 was presented to the
Commission and read in full:
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE
CITY OF WEST UNIVERISTY PLACE, TEXAS, BY AMENDING
SECTION 22-3; PROVIDING THAT IF THE TAXPAYER FILES
A SWORN APPLICATION WITH THE TAX ASSESSOR DURING THE
TAX YEAR ESTABLISHING THAT HIS PROPERTY IS A RESIDENCE
HOMESTEAD AND IS OWNED AND OCCUPIED BY PERSONS 65 YEARS
OF AGE OR OLDER THAT FORTY-TWO THOUSAND EIGHT HUNDRED
AND FIFTY (42,850) DOLLARS OF THE ASSESSED VALUATION OF
SUCH HOMESTEAD SHALL BE EXEMPT FROM TAXATION; AND PROVID-
ING AN EFFECTIVE DATE.
J
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST
UNIVERSITY PLACE, TEXAS:
Section 1. That Section 22-3 of the Code of Ordinances of the
City of,WestUniversity Place, Texas, is hereby amended so that hereafter
said Section 22-3 shall read as follows:
"Section 22-3. Homestead tax exemption for elderly.
If a taxpayer files a sworn application for homestead
exemption With the tax assessor at any time up to and
including the last day of December of a tax year estab-
lishing that his property is a residence homestead owned [',']
and occupied by persons 65 years of age or older, forty-
two thousand eight hundred fifty dollars ($42,850) of the
assessed value of such homestead shall be exempted from
ad valorem taxes as assessed and levied for that year.
Application forms may be furnished by the Tax Assessor
and Collector."
Section 2. That this ordinance shall take effect and be in
force immediately from and after its passage and approval as required by
law.
PASSED AND APPROVED this ____ day of
, 1981.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that Ordi-
nance Number 1181 be approved as read.
Voting Aye: All
Voting No: None
The City Attorney arrived at the meeting at this time.
Mayor Stanley advised Mr. Allums of the question F.aised by Mr. Robert Kendrick
regarding amending the Zoning Ordinance with Mr. Allums responding that he would
discuss the matter with Mr. Kendrick.
SPECIAL CITY ELECTION: Ordinance Number 1180 was presented to the Commission llf~
and read in full:
139
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AN ORDINANCE ORDERING AN ELECTION TO BE HELD IN THE CITY
OF WEST UNIVERSITY PLACE, TEXAS, ON THE QUESTION OF WHETHER
THE CHARTER FRAMED BY THE CHARTER COMMISSION SHALL BE ADOPTED
AS THE HOME RULE CHARTER OF SAID CITY; DESIGNATING THE PLACES
AT WHICH SAID ELECTION IS TO BE HELD; APPOINTING ELECTION OF-
FICIALS FOR SUCH ELECTION; AND CONTAINING OTHER PROVISIONS
RELATING TO SUCH ELECTION
WHEREAS, the City Commission of the City of West University
Place, Texas, adopted an ordinance on the 30th day of June, 1980, calling
an election in and for said City on the question of whether a Commission
should be chosen to frame a new Charter for said City; and
WHEREAS, provision was made on the ballot for the election
from the City at large of a Charter Commission of fifteen members; and
WHEREAS, said election was held on the 9th day of August, 1980,
in all respects in compliance with law; and
WHEREAS, the returns of said election were canvassed by ordinance
adopted by the City Commission on the 11th day of August, 1980, wherein it
was found and declared that a majority of votes cast in said election had
been cast in the affirmative; and
o
WHEREAS, it was also found and declared in said ordinance that
the following persons had been elected as members of the Charter Commission:
Elvin Ainsworth, Polly Campbell, Sue Coverstone, Ann Covert, Roland Dahlin,
Bette Hord, Dwayne Lbftice, Andrew J. Martin, Jim McLaughlin, Bill Nettles,
Robert R. Park, Ralph Pearson, Jr., Betty Sellers, Robert Turner, Mary
Esther Young; and
WHEREAS, said Charter Commission proceeded with the framing of a
new Charter, and completed its work on the 24th day of August, 1981; and
WHEREAS, said Commission has fixed the 3rd day of November, 1981,
as the date of the election at which the Charter framed by the Charter Com-
mission shall be submitted to. the qualified voters of West University Place,
Texas; and
NOW~ THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS:
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Section 1. That a special election shall be held in and through-
out the Gity of West University Place, Texas, on the3rd day of November,
1981, at which. election there shall be submitted to the resident qualified
voters of said City, for their action thereon, the following proposition:
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SHALL THE CHARTER FRAMED BY THE CHARTER COMMISSION BE
APPROVED AND ADOPTED AS THE HOME RULE CHARTER OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS? !~
Section 2. That said election shall be held in each of the 'J'
election precincts within said City and the polling places and election
officials for each of said precincts shall be, respectively, as follows:
Votinq Precinct #183
West University Place Community Building
6104 Auden
Sally McCandless
Stanley McCandless
Votinq Precinct #133
West University Place City Hall
3800 University Boulevard
Allan Goldstein
Ronda Feinberg
Presiding Judge
Alternate Presiding Judge
Presiding Judge
Alternate Presiding Judge
Votinq Precinct #87
West Univesity Elementary School
. . '3756 University Boulevard
Vincent Fromen
William Watson
Presiding Judge
Alternate Presiding Judge
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Votin~ Precinct #15
St. Andrew's Presbyterian Church
5308 Buffalo Speedway
Charles Orsburn
Ramsey Elder
Presiding Judge
Alternate Presiding Judge
The presiding judge for each election precinct shall appoint not less than
two election clerks to serve at the polling place under his jurisdiction.
Section 3. That it is found and declared that it is impractic-
able to segregate each subject so that the voter may vote "Yes" or "No"
on the same for the reason that the Charter is so constructed that, in
order to enable it to work and function, it is necessary that it should be
adopted in its entirety.
Section 4. That said election shall be held in accordance with
the Constitution and Laws of the State of Texas, and all duly qualified
resident electors of the City of West University Place, Texas, shall be
qualified to vote.
Section 5. That the ballots of said election shall conform
to the requir~rnents of the E~ection Code of the St~te of Texas (Chapter 492, L1
Acts of the Flfty-second Leglslature, Regular Sesslon 1951, as amended),
and the language to be printed thereon shall include the following: I
141
OFFICIAL BALLOT
r
Place an "X" in the square beside the statement indicating the way you
wish to vote.
() Yes
() No
SHALL THE CHARTER FRAMED BY THE
CHARTER COMMISSION BE APPROVED
AND ADOPTED AS THE HOME RULE
CHARTER OF THE CITY OF WEST UNI-
VERSITY PLACE, TEXAS?
[
Section 6. That the City Secretary is hereby authorized and
directed, not less than thirty days prior to the date of said election,
to mail a copy of the proposed Charter as framed by the Charter Commis-
sion to each qualified voter in the City of West University Place as ap-
pears from the Tax Collector's rolls for the year ending the 31st day of
January preceding said election.
Section 7. That in addition to the mailing of copies of the
proposed Charter as provided in Section 6 hereof, notice of the election
hereby authorized and called shall be given by (a) the publication of a
notice, a substantial copy of this ordinance in The Houston Chronicle,
and notice shall be published on the same day in eactlof two consecutlVe
weeks, the first publication to be at least 30 full days prior to the 3rd
day of November, 1981, the date of said election, anct.-(b-)~'p-(')sting a copy
o.f'suchnotice at the City Hall and at a public place in each of the elec-
tion precincts of the City at least 30 full days prior to the date of said
election. It is hereby found and determined that The Houston Chronicle is
a newspaper which has heretofore been designated as a newspaper of general
circulation within said City.
Section 8. Absentee voting shall be conducted by Lee Lockard,
City Secretary, and the place at which the absentee voting shall be con-
ducted is designated as the office of the City Secretary in the City Hall,
3800 University Boulevard, Houston, Texas 77005, which is also the mailing
address to which ballot applications and ballots voted by mail may be sent.
Said City Secretary shall keep said office open for at least eight (8) hours,
that is, from 9:00 a.m. to 5:00 p.m. on each day for absentee voting which is
not a Saturday, a Sunday, or an official State holiday; provided, however,
except as authorized by Article 5.05, Subdivision 3d, Texas Election Code,
said City Secretary shall ,not permit anyone to vote absentee by personal
appearance on any day which is not a regular working day for the City Secre-
tary's office, and under no circumstances shall she permit anyone to vote
absentee by personal appearance at any time when her office is not open to
the public.
Absentee voting shall be conducted on printed paper ballots with language
as set forth in Section 5 herein.
PASSED AND APPROVED this
day of
, 1 981.
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Motion by Commissioner Jackson, seconded by Commissioner Forristall, that
Ordinance Number 1180 be approved as read.
Voting Aye: All
Voting No: None
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BOARD MEMBER SELECTION HCAD: Resolution Number 81-32 was presented to the Com-
mission and read in full:
WHEREAS, the Harris County Appraisal District was created bY:],
the provisions of the Texas Property Tax Code ahd is charged with the .
responsibility of performing, in the time and manner set forth in such
Code, various functions relating to the appraisal of property for ad
valorem tax purposes by all taxing units within such District; and
WHEREAS, said District is, and shall be, governed by a Board
of Directors appointed by the governing bodies of the County of Harris
and the incorporated cities and towns and the school districts within
such Appraisal District; and '
WHEREAS, Section 6.03 of the Property Tax Code prescribes the
basic composition of such Board and the qu~lifications and the time and
method of selection of its members; and
WHEREAS, Section 6.031 of such Code authorizes the governing
bodies of three-fourths of the taxing units that are entitled to vote
on the appointment of the members of said Board to chang~,by resolutions
duly adopted, the method and procedure, either or both, for appointing
such Board members; and
WHEREAS, this governing body of a taxing unit entitled to partici-
pate in effecting a change in such 'method and procedure deems it appropriate
and in the public interest to authorize and support a change in the method
and procedure of appointing the members of the Board of Direct6rs of the il'~
Harris County Appraisal District: ~
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the Board of Directors of the Harris County
Appraisal District shall be composed of five members, each of whom must
meet the residency requirements and shall be 'appointed for the term of
office prescribed by Section 6.03(a) and6.03(b), respectively, of the
Texas Property Code.
Section 2. That, pursuant to the authority granted by Section
6.031 of said Code, the method and procedure for appointing the five members
to such Board of Directors shall be changed from that prescribed in Section
6.03 of said Code to the following:
BY WHOM APPOTNTFn
a. The governing body of the County of Harris shall appoint
one member to the Board.
b. The governing body of the City of Houston shall appoint one
member to the Board.
c. The governing body of the Houston Independent School
District shall appoint one member to the Board.
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d. The governing bodies of all incorporated cities and towns,
excluding the City of Houston, within the Appraisal District shall appoint
one member to the Board.
e. The governing bodies of all school districts, excluding
the Houston Independent School District, within the Appraisal District
shall appoint one member to the Board.
VACANCIES ON THE BOARD
In the event a vacancy occurs on the Board of Directors, the
Chairman or Secretary of the Board shall give written notice thereof to
the governing body of the taxing unit or units who appointed the person who
vacated such position. Such notice shall be delivered to such taxing
unit or units within ten days after such vacancy occurs. Within sixty days
after such notification, the governing body or bodies of such taxing unit
or units who initially appointed the person to the position vacated shall
fill such position for the unexpired term. The method and procedure em-
ployed i nappoi nti ng a person to fi 11 such vacancy shall be the same as
that employed in the appointment of the person who vacated such position.
Section 3. That the secretary or clerk of the governing body of
this taxing unit be, and he is hereby, authorized and directed to deliver
or cause to be delivered a certified copy of this resolution to the County
Clerk of Harris County prior to October 1, 1981, and that said County Clerk
be, and she is hereby, authorized and requested to record this resolution
as an official election of the governing body of this taxing unit to change
the method and procedure for appointing the members of the Board of Dir-
ectors of the Harris County Appraisal District.
PASSED AND APPROVED this _ day of
, 1 981.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that
Resolution Number 8l-32 be approved as read. .
Voting Aye: All
Voting No: None
PHASE-IN APPRAISAL FUNCTIONS OF HCAD: Resolution Number 81-33 was presented to
the Committee and read in full:
WHEREAS, significant amendments were made to the Texas Property
Tax Code during the course of the 67th Legislature of the State of Texas,
First Called Session, 1981, all as more fully reflected in House Bill No.
30 enacted as.an emergency measure at such session and signed by the
Governor on August 14, 1981; and
WHEREAS, one such amendment (Section 161 of said House Bill
No. 30) authorizes the governing bodies of two.;..thirds of the taxing units
entitled to vote on appointment of the members of the Board of Directors
of an appraisal district (counti.es, jncorporated cities and towns, and
school districts) to postpone the appraisal of property for all taxing
units by the appraisal district until 1984; and
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WHEREAS, said amendment provides that such decision to post-
pone must be made by resolution adopted by the required number of such
taxing units specifying the postponement date and filed with the secre- IJ
tary of the appraisal district Board of Directors prior to October 1,
1981; and
WHEREAS, subject only to those minor exceptions authorized by
Section 6.02 of the Texas Property Tax Code, the boundaries of the Harris
County Appraisal District are coterminous with those of Harris County and
encompass approximately 300 separate taxing units; and
WHEREAS, said ,taxing units are predominately urban in character
and contain vast numbers of taxable properties, real and personal; and
WHEREAS, the magnitude of the task of the Harris County Appraisal
District in implementing the conversion of the appraisal functions of mul-
'tiple taxing units to a single appraisal unit by January 1,1982, would be
awesome, formidable and difficult; and
WHEREAS, because of the magnitude of such a task and all atten-
dant difficulties, it is the judgment of this governing body that the
best interest of taxpayers and taxing units within the district would be
promoted and served if the Harris County Appraisal District were required to
implement its ultimate appraisal function and responsibility over a three-
yea r peri od;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
o
Section 1. That it be, and it is hereby declared to be, the
decision of the governing body of this taxing unit that the Harris County
Appraisal District shall postpone the appraisal of property for all taxing
units within such district until 1984 and that such district shall implement
its appraisal function over a three-year period in a manner consistent with
the provisions of the Texas Property Tax Code, to-wit:
In 1982, said District shall appraise all property within the
City of Houston (the most populous city in the district according to the 1980
Federal Census) and within the Houston Independent School District (the
school district with the highest average daily attendance in the 1980-1981
school year) unless the Board of Directors of such District elects to allow
the tax assessor for the City of Houston to appraise property in 1972 for
said City and any taxing unit for which such City provides assessment or
collection services by law or contract. In 1983, such District shall ap-
praise all property in the City of Houston and in the Houston Independent
School District and in the territory of those other school districts partici-
pating in the Harris County Appraisal District which are contiguous to the
Houston Independent School District. In 1982 or 1983, the Harris County Ap-
praisal District may appraise all property within any other taxing unit parti-
cipating in such district if requested to do so by resolution of the govern-
ing body of such taxing unit delivered to the secretary of the Board of
Directors of said District before October 1 of the year preceding the year n
for which the appraisal is to be performed and if said request is approved
by the Board of Directors of the District. From and after 1984, the Harris
County Appraisal District shall appraise property for all taxing units
participating in such District.
145
Section 2. That the clerk or secretary of the governing body of
this taxing unit be, and he is hereby, authorized and directed to deliver
or cause to be delivered a certified copy of this resolution to the secre-
tary of the Board of Directors of the Harris County Appraisal District
prior to October 1 , 1981 .
PASSED AND APPROVED this
day of
, 1981.
Motion by Commissioner Jackson, seconded by Commissioner Polichino, that Resolu-
tinn Number 81-33 be approved as read.
Voting Aye: All
Voting No: None
FIXED ASSETS PROGRAM: The Commission was advised that Mr. Gilbert Garcia of System
Designs, Inc. had available a fixed asset program for the computer that would be
beneficia 1 in maintaining records of fixed assets, insurance replacement esti-
mates, etc. Such program could be leased for the sum of $500.00 and-necessary
travel expenses that would be incurred by Mr. Garcia in setting up such program.
Motion by Commissioner Polichino, seconded by Commissioner Jackson, that the
City Commission authorize the City Manager to enter into a lease agreement with
Mr. Gilbert Garcia for a fixed asset program at a cost not to exceed $500.00
plus incidential expenses.
Voting Aye: All
Voting No: None
LEGAL MATTERS: City Manager David Allums advised the Commission that he had received
a request from Mr. Marvin Bongio for the abandonment of a portion (2' x 100') of
an unused utility easement that had been granted the city in 1950 by Mr. Bongio's
father. Mr. Allums noted that Mr. Bongio had agreed to pay the city the sum of
$100.00 for release of the easement and the Commission could authorize Mayor
Stanley to execute a Quitclaim Deed to that portion of the easement.
Motion by Commissioner Forristall, seconded by Mayor Stanley, that the City
Commission accept the recommendation of the City Attorney and authorize the Mayor
to execute a Quitclaim Deed on a 2' x 100' portion of an unused utility easement
east of and parallel to the west property line of Lot 8, Block 4 of West Univer-
sity Place, Section One.
Voting Aye: All
Voting No: None
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Mr. Allums was advised that further discussion on the proposed student loan
program would be included on the agenda for the'regularmeeting of the City
Commission on September 28, 1981.
CONCERNS OF THE CITY COMMISSION: Commissioner Forristall stated that she would like
to commend members of the Parks and Recreation Board on the Splash Day activities
held at Colonial Park, noting that the event was well attended and approximately
$1,500 raised for park and recreation activities.
Commissioner Polichino.directed attention to the Senior Olympics that would be
held on Friday, September 18th from 9:00 a.m. until 3:00 p.m. sponsored by
the Senior Services Department and encouraged everyone to attend.
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Mayor Stanley announced a meeting on Tuesday night with members of the Parks
and Recreation Board and residents adjacent to Whitt Johnson Park and was
advised by the City Attorney that the city could accept a gift of any kind U
including cash, property, etc. Mr. Allums stated that he would be happy to
work with any prospective donor to make the necessary arrangements. Mayor
Stanley also noted that the city would retain the final decision regarding
equipment, etc. that is to be placed in any of the city parks.
Commissioner Jackson-advised that the Communications Committee had made plans
for a second Town Hall meeting to be held on November lOth which would be
devoted to a discussion of city government with various city staff members
participating.
Mayor Stanley advised that the Communications Committee had completed a great
deal of work on the brochure it was preparing for distribution to new resi-
dents, noting that any members of the Commission with additions or suggestions
should contact members of the Committee inasmuch as it was desired to have the
brochure published for distribution at the next Town Hall meeting.
STAFF REPORT: City Manager Dick Rockenbaugh advised the Commission that he had
received a call from the Texas Water Quality Board advising that the city
had authorization to enter into a contract with Basic Constructors, Inc. for
the construction of the wastewater treatment plant and that written notification
should be received in a few days. Mr. Rockenbaugh stated that he had been
advised that BRH had completed the necessary documents to be forwarded to the
Texas Department of Water Resources for the liftstation and force main project.
In response to a .request by City Secretary Lee Lockard the City Commission 0
authorized the printing of 6,500 copies of the proposed new City Charter in
order to have additional copies available at the City Hall subsequent to the _,
mailing of the required copies to registered voters.
Mr. Rockenbaugh advised that Layne-Western Company had moved a rig into place
and that it was anticipated that both water well #4 and #5 would be repaired
and back in operation within two weeks.' .
Members of the Commission requested that a workshop meeting be scheduled for
Monday, September 21st at 6:30 p.m.
BOARD AND COMMITTEE MEETING MINUTES: Minutes of the following board and committee
meetings were presented to the Commission for their information:
Zoning and Planning Commission meeting on August- 13, 1981
Electrical Board meeting on August 17, 1981
Zoning Board of Adjustment meeting on August 19; 1981
Parks and Recreation Board meeting on September 1,1981
CITY COMMISSION MINUTES: Minutes of the following City Commission meetings were
presented for consideration:
Regular City Commission meeting on August 24, 1981
Special City Commission meeting on August 31,1981
City Commission public hearing on August 20, 1981
City Commission public hearing on August 24,1981,
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Motion by Commissioner Forristall, seconded by Commissioner Lewis, that
minutes of a special City Commission meeting on August 31,1981, be corrected
to delete a reference on page four by Commissioner Forristall regarding the
amount of the tax increase, and approved as corrected and supmitted.
Voting Aye: All
Voting No: None
With no further business to come before the Commission at this time, upon motion
duly made, seconded and carried, the meeting adjourned at 9:15 p.m.
~
ATTEST:
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Ci ty Secretary . ,. c.
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. REGULAR CITY COMMISSION MEETING
September 28, 1981
u
The City Commission convened in regular session at the City Hall on Monday,
September 28,1981,7:30 p.m., with the following members present: Mayor
Stanley, presiding; Commissioners Forristall, Jackson, Lewis and Polichino.
The City Attorney and City Manager were also present.
Commissioner Polichino led those in attendance in the Pledge of Allegiance.
HEARING OF RESIDENTS: In response to a question from Mrs. Hazel Pitts, 4148
Riley, regarding further discussion of the proposed Student Loan Program,
City Attorney David Allums advised that he had received a call from Mr.
Collie and that the request that the city sponsor such program had been
withdrawn.
Mr. McNeese was advised that his request to reverse the stop sign at Edloe
and Sunset to stop Sunset traffic would be referred to the City Manager for
investigation with the Police Department and that members of the Commission
would be happy to discuss such request with him at the next regular meeting.
Mrs. Lexie Hazlett was advised that the city had no authority to trim trees
on private property; that the hole in the fence on the west side of Poor
Farm Ditch would,be looked at; and that she should call Houston Lighting and
Power Company to request trimming of trees that were over power lines.
Attention of the Commission was directed to trees and shrubs that block
traffic signs in the 6400 block of Belmont Street. City Manager Dick
Rockenbaugh advised Mayor Stanley that there was an inventory of such lo-
cations in the city.
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Mr. Frank Worley was advised that the city had only one Humane Officer and
that the former employee who worked part-time at varying hours had not been
replaced.
Mr. Charles McMurray requested that consideration be given to increasing the
speed limit on Buffalo Speedway to 35 miles per hour and that traffic lanes
be marked. Mr. McMurray also requested that consideration be given to replace-
ment of stop signs on streets going into Community Drive with Yield Signs.
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WHITT JOHNSON PARK: Mrs. Susan Hawkins, 2735 Carolina Way, accompanied by Mrs. Gay
Fowler, 2639 Talbot, advised the Commission that they were in attendance at
the meeting to present plans of a volunteer group for improvements at Whitt
Johnson Park. Mrs. Hawkins stated that the proposal had been presented to
the Parks and Recreation Board and that Board members were supportive of plans
to provide matching funds for the $1,500 included in the budget for improve-
ments at the park. In response to Mrs. Hawkins' request for directions in
which the group should not proceed, Mayor Stanley advised that staff personnel
were in the process of preparing guidelines to be followed for all city parks
in order that any misunderstandings could be avoided.
Commissioner Polichino requested that consideration of the request be included UI
on the agenda for the next City Commission workshop meeting in order to pre-
clude loss of funds that had been promised for the project.
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In response to a question by Commissioner Forristall regarding the plans,
Mrs. Hawkins stated that the group hadvisited other city parks and neigh-
boring areas and it was their desire to provide equipment unlike that pre-
sently in other city parks.
Commissioner Jackson thanked Mrs. Hawkins and Mrs. Fowler for their efforts
on behalf of the citizens and applauded their efforts.
STUDENT LOAN PROGRAM: Mayor Stanley read a letter which had been prepared
acknowledging the withdrawal of a request that the City Commission sponsor
a Student Loan Program.
LEGAL MATTERS: City Attorney David Allums advised that he had no legal matters
to bring to the attention of the Commission at this time.
CONCERNS OF THE CITY COMMISSION: Commissioner Frirristall advised that she had re-
ceived a call from Ms. Connie Cone of the Village Savings Association with
regard to their" desire to work with the city on a public service project.
This item will be included on the agenda for the next Commission workshop
meeting.
Commissioner Polichino expressed his concern that there were not more partici-
pants in the Senior Olympics program.
Following a general discussion by members of the CommiSsion regarding posting
of notices of Commission meetings at the city's parks, staff personnel were
instructed to post such notices on Friday afternoon and to also post a copy
of the City Commission's meeting calendar.
A workshop meeting of the Commission was set for 6:30 p.m., Monday, October
5th.
The Commission was advised that the annual meeting of the Texas Municipal
League in San Antonio would be in conflict with the second regular meeting date
in October and that consideration should be given to re-scheduling the Com-
missinn meeting.
Motion by Commissioner Forristall, seconded by Commissioner Polichino, that
.the regular City Commission meeting in October be changed from October 26,
1981, to October 19~ 1981.
Voting Aye:
Voting No: None
Mayor Stanley advised that he was in receipt of a number of letters from
citizens with problems, noting a drainage problem between the Exxon easement
and Community Drive residences.
STAFF REPORT: City Manager Dick Rockenbaugh advised that the Fun Run sponsored
by the Studdering Clinic at the Medical Center had been well attended, was
well organized and held. Mr. Rockenbaugh alsoadvi~~d that~a master swim
meet had been held at Colonial Park on Saturday morning and that at the same
time a number of volunteers worked at the City Hall putting labels on copies
of the City Charter for mailing.
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150
Director of Administration Patrick O'Connor introduced Mr. Mark Pendleton
who has been employed as PersonneljPurchasingmanager.
Mr. Rockenbaugh advised that the staff re-organization was going very well
with full cooperation from all staff members.
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Mayor Stanley congratulated Patrick O'Connor, Patt Lilly and Frank Robinson
on their promotions and congratulated Dick Rockenbaugh on an innovative
program.
Members of the Commission were requested to make any comments they had on the
proposed brochure to be distributed to new residents as soon as possible
so it could be printed. .
BOARD AND COMMITTEE MEETING MINUTES: Minutes of the following board and committee
meetings were presented to the Commission for their information:
Zoning and Planning Commission meeting of September 10, 1981
Plumbing Board meeting of September 14, 1981
Parks and Recreation Board of September 15, 1981
Zoning Board of Adjustment meeting of September 16, 1981
Electrical Board meeting of September. 21, 1981
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission
on September 14, 1981, were presented for consideration.
Motion by Commissioner Forristall, seconded by Commissioner Lewis, that
minutes of the regular meeting of the City Commission on September 14, 1981, 01
be corrected to reflect that Commissioner Jackson rather than Mayor Stanley
advised of plans for a second Towne Hall meeting, and approved as corrected.
Voting Aye: All
Voting No: None
ADJOURNMENT:. With no, further business to come before the Commission at this
time, upon motion duly made, seconded and carried, the meeting adjourned
at 8:40 p.m.
ATTEST:
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City Secretary
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REGULAR CITY COMMI SS ION ME ETI NG
October 12, 1981
The City Commission convened in regular session at the City Hall on Monday,
October 12, 1981, 7:30 p.m., with the following members present: Mayor Stanley
presiding; Commissioners Forristall, Jackson, Lewis and Polichino. The City
Attorney and City Manager were also present.
Mayor Stanley read excerpts from a Flag Day address by Franklin Lane and then led
those in attendance in the Pledge of Allegiance.
Mayor Stanley requested that Items 1 and 2 on the agenda be reversed.
FIRE CHIEF BEN WILCHER TO BE HONORED FOR COMPLETION OF TWENTY-FIVE YEARS SERVICE:
Reso luti on Number 81 ~34 was presented to the Commi ssi on and read in full:
WHEREAS, Benjamin F. Wilcher was employed by the City of West
University Place, Texas, as a Firefighter on October 1, 1956; and
WHEREAS, on August 31, 1967, Ben Wilcher was promoted to the
rank of Captain in the Fire Department; and
WHEREAS, on November 12, 1972, Captain Ben Wilcher was honored
as Fireman of the Year by the American Legion Post #77; and
WHEREAS, on December 1, 1974, Ben Wilcher became Chief of the
Fire Department of the City of West University Place, Texas; and
WHEREAS, Ben Wilcher has brought distinction to the city through
his service as an instructor at the Texas A&M University Municipal Fire
School for many years; and .
WHEREAS, during all of his service to the City Ben Wilcher has
responded to all types and kinds of emergency situations many times under
adverse conditions at night and week-ends; and
WHEREAS, Ben Wilcher has been called upon by city officials and
fellow employees to perform many functions unrelated to the operation of
the Fire Department, always responding graciously and promptly; and
WHEREAS, it is the desire of the City Commission to giverecog-
nition to Ben Wilcher for the twenty-five years he has served the city and
its citizens.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the City of West University Place, acting by
and through its duly authorized City Commission hereby commends Benjamin
F. Wilcher for his distinguished service to the citizens and to the city.
Section 2. That the City Commission, on behalf of the citizens
who know Ben Wilcher, expresses its grateful appreciation to him for his
unselfish dev.otion to his duties and for the manner in which he faithfully
performs his responsibilities.
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Section 3. That this Resolution be spread in full upon the
minutes of the City Commission and that the Mayor be, and he is hereby,
authorized to deliver to Ben Wilcher a true copy hereof, signed by
each member of the City Commission. .
PASSED AND APPROVED this 12th day of October, 1981.
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Motion by Commissioner Forristall, seconded by Commissioner Jackson, that
Resolution Number 81-34 be approved as read.
Voting Aye: All
Voting No: None
Mayor Stanley presented Chief Wilcher the original of Resolution Number 81-34
which had been framed for the occasion and Mayor Pro-Tem Forristall presented
Chief Wilcher a watch in appreciation for his twenty-five years service to the
city.
HEARING OF RESIDENTS: Mr. W. L. Partridge, 4040 Ruskin, advised the Commission that
he appreciated being able to attend the meeting and wished that he could attend
each meeting of the City Commission.
Mayor Stanley announced that the next regular meeting of the City Commission would
be held on Monday, October 19, 1981, rather than the regular meeting date of October
26, 1981, inasmuch as the Conference of the Texas Municipal League would be held in
San Antonio on the regular meeting date.
PURCHASE OF RADIOS FOR POLICE DEPARTMENT: The Commission was advised that the
radios used by DPS in their motorcycle patrol program which was being dis- J'
continued were not compatible with the needs of the city for its planned
motorcycle program and that the prices obtained from H-GAC were very good
prices and that there would be a six to eight week delivery time required.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the
City Commission approve the purchase of one VHF radio and two UHF radios from
H-GAC as part of their cooperative procurement agreement.
Voting Aye: All
Voting No: None
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM: Subsequent to the passage of a Reso-
lution authorizing Mayor Stanley to enter into an agreement with Harris County
for participation in the Community Development Block Grant Program new pro-
cedures stipulating a three year qualification period required further con-
sideration by the City Commission.
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the
city join with Harris County in the Community Development Block Grant Program
for a three year period.
Following a discussion by members of the Commission with regard to a prohibi-
tion to filing for discretionary balance funds under the Small Cities Program,
it was agreed that Mr. Lester Simon, Executive Director of the Harris County
Community Development Agency be invited to appear before the Commission at its rl~
next regular meeting on October 19, 1981. ~
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Voting Aye: All
Voting No: None
WATER/SEWER LINE REPLACEMENT PROGRAM: In response to a request by the City
Manager, the Commission was presented a letter agreement from Bayshore
Engineers, Inc. to provide engineering consulting services from time to time
in regard to the water, sewer, paving and drainage systems.
Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the
consulting services of Bayshore Engineers, Inc. be engaged in accordance with
the proposal submitted by Mr. Dieter Ufer.
Voting Aye: All
Voting No: None
CONSTRUCTION OF WASTEWATER TREATMENT FACILITIES: Change.Order Number 1 to add one
additional sack of cement per cubic yard to correct a typographical error in
the specifications for the construction of the wastewater treatment plant was
presented to the Commission for consideration. Mr. Dieter Ufer explained that
the $8,528.00 in Change Order #1 was an allowable cost and would be included
in the 75/25 funding of the project.
Motion by Commissioner Polichino, seconded by Commissioner Jackson, that the
City Commission approv~ Change Order #1 in the amount of $8,528.00 required
to correct a typographical error.
Voting Aye: All
Voting No: None
Estimate #1 submitted by Basic Constructors, Inc. in the amount of $45,000 to
cover bond/insuran~e coverage, move-in costs and demolition was presented for
consideration.
Motion by Commissioner ,Jackson, seconded by Commissioner Lewis, that the City
Commission approve payment of Estimate Number 1 to Basic Constructors, Inc.
in the amount of $45jOOO.00. .
Voting Aye: All
Voting No: None
An invoice iubmitted by Bayshore Engineers, Inc. in the amount of $4,090.00 for
engineering services rendered on the construction of the wastewater treatment
plant was presented for consideration;
Motion by Commissioner Polichino, seconded by Commissioner Jackson, that the
City Commission approve payment to Bayshore Engineers, Inc.inthe amount of
$4,090.00 for engineering services rendered on the wastewater treatment plant
construction.
Voting Aye: All
Voting No: None
REPAIRS TO WATER WELL #4: The Commission was advised that the bowls had been
lowered on water well #4 and it was now pumPi.ng on a "need" basis and that it
was hoped would continue pumping. The Commission was presented an invoice
n submitted by Mr. D. E. VanBuskirk in the amount of $2,979.25 for supervision
r i of the repai rs made on both water well #4 and water well #5.
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Motion by Commissioner Forristall, seconded by Commissioner Jackson, that
the City Commission approve payment to Mr. D. E. VanBuskirk in the amount
of $2,979.25 for supervision of repairs made on water well #4 and water well
#5.
Voting Aye: All
Voting No: None
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The Commission was presented an invoice in the amount of $6,496.05 submitted
by Layne-Western Company for repairs made to water well #4.
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Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the
City Commission approve an invoice submitted by Layne-Western Company in the
amount of $6,496.05 for repairs made to water well #4.
Voting Aye: All
Voting No: None
LEGAL SERVICES,: The Commission was presented an invoice in the amount of $4,250.00
submitted by City Attorney David A11ums for legal services rendered during
the months of July, August and September.
Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the
City Commission approve payment of an invoice submitted by City Attorney
David Allums in the amount of $4,250.00, for legal services rendered during
the months of June, July and August.
Voting Aye: All
Voting No: None
LEGAL MATTERS: City Attorney David Allums advised that he had no legal matters 01'
for consideration by the Commission at this time, but would be prepared to
discuss pending legal matters with the Commission at its workshop meeting
on Saturday, October 17th.
CONCERNS OF THE CITY COMMISSION: Commissioner Polichino expressed thanks to
Director of Public Safety Frank Robinson on behalf of he and his wife for
the watch they had maintained on his home during a trying experience.
Commissioner Forristall commended the city's staff on the excellent staff
reports that had been received by the Commission and to the Director of the
Community Building on the Spooktacular planned for Halloween. It was noted
that the Community Building activity would not be in conflict with that
planned for the school.
Following Commissioner Jackson's reminder of the planned Towne Hall meeting
it was suggested that clarification of the date for such meeting be obtained.
Mayor Stanley advised that he had received a news release from the University
of Texas regarding an exhibit of memorabilia received by ex-hostage Bill
Royer which was on display at the Barker Texas History Center in Austin.
Mayor Stanley also noted a letter which had been received stating that the
Harris County Appraisal District had adopted a phase-in plan and a letter
from Di rector ofOperati ons Patt Lilly regardi ng smoke testi ng on Hroxton.
STAFF REPORT: City Manager Dick Rockenbaugh advised the Commission that repairs
had been completed on water well #5 but problems had been encountered in the
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Wlrlng and conduit and an estimate had been received for repairs that would
cost from $3,000 to $5,000.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the
City Commission authorize the City Manager to have the necessary repairs made
to the electrical system of water well #5.
Voting Aye: All
Voting No: None
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on
September 28, 1981, were presented for consideration.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that
minutes of the regular meeting of the City Commission on September 28,1981,
be corrected to show the name of the representative of Village Savings
Association to be Connie Cone and approved as corrected.
Voting Aye: All
Voting No: None
ADJOURNMENT: With no further business to come before the Commission at this time,
upon motion duly made, seconded and carried the meeting adjourned at 8:50 p.m.
ATTEST:
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City Secretary
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REGULAR CITY COMMISSION MEETING
October 19, 1981
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The City Commission convened in regular session at the City Hall on Monday,
October 19, 1981,7:30 p.m., with the following members present: Mayor Pro-
Tem Forristall, presiding; Commissioner Jackson, Lewis and Polichino. The
City Attorney and City Manager were also present.
Mayor Pro-Tem Forristall announced that Mayor Stanley had been delayed, but would
be in attendance later in the meeting. Mayor Pro-Tem Forristall noted that on
this date two-hundred (200) years ago freedom and liberty had been granted the
people of this country, following by leading those in attendance in the Pledge
of Allegiance to the Flag.
HEARING OF RESIDENTS: None of the residents in attendance at the meeting had
matters they wished to bring to the attention of the Commission.
HARRIS COUNTY COMMUNITY DEVELOPMENT AGENCY: In accordance with instructions of the
City Commission at its regular meeting on October 12,1981, Ms. Dorothy
Davison of the Harris County Community Development Agency had been invited
to appear before the Commission to explain such Agency's request that the
city "opti'in" with the county in order that the city's population be included
in the county's base.
Mr. Bobby Washington advised the Commission that he was the city's liaison with
the Agency 'and would' be happy to answer any questions. Mr. Washington reviewed
briefly changes that had been made changing the annual qualification process
to a three year qualification period. Mr. Washington was joined by Ms. Dorothy Oi,
Davison who explained the consequence of "opting in" by the loss of eligibility
to apply for Community Development Block Grant discretionary funds under
the provisions of the Small Cities Program; new Federal legislation that might
change administration of such funds from HUD to the State; the ability of
the Agency to provide emergency grant funds for an immediate need situation;
and the lack of such ability should the city not "opt in" with the county.
Motion by Commissioner Lewis, seconded by Commissioner Polichino, that the
City of West University Place "opt in" with the Harris County Community
Development Program for fiscal years 1982, 1983 and 1984.
Voting Aye: All
Voting No: None
Ms. Davison expressed appreciation for the opportunity to appear before the
Commission, noting that she would be back for a housing workshop on a date
convenient to the city to discuss that program.
SANITARY SEWER LIFT STATION REHABILITATION AND FORCE MAIN PROJECT: The Commission
was advised that Mr. Tom Sanchez of Sanco Engineering, Inc. and a representative
of Civil Works Constructors, Inc., were in attendance at the meeting.
City Manager Dick Rockenbaugh read the following letter received from the
Texas Department of Water Resources:
We confirm our telephone conversation of October 14, 1981, with Mr.
Richard Rockenbaugh, City Manager, concurring in the award of the
construction contract as set out below. As soon as the contract is
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signed, you may issue a work order that shows the date work will
commence after the date of the preconstruction conference. Also,
the documents listed in the enclosed CG-49, Construction Contract
Information should be submitted after the conference.
Contract
Total
Amount
Contractor
Lift Station
Rehabilitation and
New Force Main
Civil Works $813,016.40
Constructors, Inc.
P.O. Box 1310
Texas City, Texas
77590
(713) 948-8841
Eligible
Amount
$747,289.50
Please note that the construction cost which is eligible for Federal
Participation is less than the total bid amount. The eligible figure
is the amount of the 3rd low bid minus the bid bond amounts for both
the low and 2nd low bidders.
If the city chooses to pursue the bonds and is unable to recover all
part of the bond amount we will consider recalculating the eligible con-
tract cost. Please keep us advised concerning this matter.
Please complete Schedule 11 of the enclosed Form CG-326, Construction and
o.utlaySched[Jles, and subri1itit at the time of contract award. and there-
after whenever actual outlays in a contract vary beyond -5% and +10% from
the schedule.
You should establish and submit construction schedules on Schedule 1 of the
enclosed CG-326 for each contract 7 days prior to the date of the precon-
struction conference. Schedule 1 will be updated for each contract at any
time significant changes occur.
You are reminded that requests for grant payment should be submitted monthly
in accordance with the enclosed CG-58, Payment Requirements.
Mr. Rockenbaugh further presented a letter from Sanco Engineering, Inc. recom-
mending that a contract for the construction of sanitary sewer lift station
rehabilitation and new force main be awarded to Civil Works Constructors, Inc.
Mayor Stanley arrived at the meeting at this time.
Motion by Commissioner Polichino, seconded by Commissioner Lewis, that the City
Commission rescind action taken in regular session on August 31, 1981, to accept
the recommendation of Sanco Engr., Inc. to tentatively award a contract, subject
to approval by the EPA and TDWR, to BRH Company.
Voting Aye: All
Voting No: None
Motion by Commissioner Polichino, seconded by Commissioner Lewis, that the City
Commission declare the low bidder, BRH Company, Inc., and second low bidder,
Minnick Construction Company, in default on the project for failure to submit
required documentation.
Voting Aye: All
Voting No: None
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Motion by Commissioner Lewis, seconded by Commissioner Forristall, that a
contract be awarded to Civil Works Constructors, Inc. for the rehabilitation
of sanitary sewer lift stations and construction of a new force main in the
amount of $813,016.50.
Voting Aye: All
Voting No: None
Mr. Sanchez advised the Commission that he had the necessary contracts and
after execution by Civil Works Constructors, Inc. they would be returned to
the city.
Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the
City Attorney be authorized by the City Commission to pursue capture of bid
bonds from BRH Company, Inc. and Minnick Constructi.on Company.' . '.
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Voting Aye: All
Voting No: None
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LEGAL MATTERS: City Attorney David Allums presented an Agreement for Joint Use
of Voting Machines and Sharing of Election Expenses between Harris County and
the City. Mr. Allums stated that the Agreement provided for Harris County to
conduct the election and to charge the city a pro-rata cost of the expense in-
volved. . Mr. Allums also noted that he had reviewed the Agreement and it ap-
peared to be in order to him. With consent of all members of the Commission,
Mayor Stanley executed the Agreement.
Mayor Stanley noted that at,a workshop meeting held on Saturday, October 17th
the City Commission met with the City Attorney to discuss pending legal
matters and expressed his appreciation for information and assistance by the 0: ,
City Attorney and City Manager.
COMMISSION CONCERNS: Commissioner Polichino was advised that he would be furnished
copies of the policy which had been established regarding funds for park im-
provements for distribution to members of the Whitt Johnson Park group.
In response to a question by Commissioner Polichino regarding a problem with
dogs running loose and the possiblity of Chief Robinson scrambling.the work
schedule of the Humane Officer, Mr. Rockenbaugh responded that a new officer
had been employed and efforts made to fill a part-time position.
Commissioner Forristall advised that part of the discussion at'a workshop
meeting of the Commission held on Saturday, October 17,1981, was the employ-
ment of an auditing firm to audit the city's records and accounts for the year
1981 .
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the
City Commission authorize the employment of Earl Lairson Company to audit the
city's'records and accounts for the fiscal year 1981.
Voting Aye: All
Voting No: None
Commissioner Forristall reminded everyone of the Spooktacular to be held at
the Community Building and urged that everyone attend.
Commissioner Lewis read an article that appeared in the September, 1981, issue
of Texas Town & Cities magazine entitled, "Cities 'Wasting' Grant Funds" and
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citing instances discovered by the General Accounting Office of the wasting
of Community Development Grant Funds.
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Commissioner Jackson stated that as a rare historic occasion he would like to
compliment Suburbia-Reporter reporter Ed Conaway on the excellent story on the
operation of the city.
City Attorney DavidpAllumsreminded everyone of the election to be held on
November 3, 1981, on the proposed City Charter.
No members of the Commission could provide input to Commissioner Lewis regard.,..
ing the proposed Constitutional Amendment #4 which provides for a fund comprised
of surplus st~te funds for the creation of a Water Trust Fund. Commissioner
Forristal1 advised Commissioner Lewis that a meeting would be sponsored by the
H-GAC on Wednesday at 9:30 a.m. to discuss Amendment #4.
STAFF REPORT: City Manager Dick Rockenbaugh advised the Commission that it was
hoped that the necessary repairs will be made to the inflatable structure
at the swimming pool and that it can be re-installed during the early part of
November. Mr. Rockenbaugh further advised that the diving boards and stands
previously purchased should be installed prior to the erection of the bubble
and that three bids had been obtained for such installation. Bids were:
#4,573, $4,760 and an alternate bid of $3,285 to break out only 2"of concrete
and weld the new stands to the old bases. Mr. O'Connor advised that the al-
ternatebid seemed the best approach to the installation, but cautioned that
such procedure mi ght be determi ned unfeas i bl e when the concre,te"was' 1broken
out and the condition of the old bases determined.
I~ Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the
~I City Commission authorize expenditures for the installation of swimming pool
stands and diving boards in the amount of $3,285, with a total expenditure of
not more than $4,760.
Voting Aye: All
Voting No: None
Mayor Stanley stated that he had visited the wastewater treatment plant and
that the demolition of the trickling filter had been completed and with the
erection of stakes it could be assumed that construction will soon start.
City Manager Rockenbaugh was requested to furnish members of the Commission
a schedule of the proposed construction.
Mr. Rockenbaugh advised that it was anticipated that work on the electrical
system of Water Well #5 will be complete by the middle of the week and the
check valve repairs would be completed prior to that.
BOARD AND COMMITTEE MEETING MINUTES: Minutes of the regular meeting of the Zoning
and Planning Commission on October 8, 1981, were presented to the Commission
for their information.
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission
on October 12, 1981, were presented to the Commission for consideration.
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Motion by Commissioner Forristall, seconded by Commissioner Lewis, that minutes
of the regular meeting of the City Commission on October 12, 1981, be approved
as submitted.
Voting Aye: All
Voting No: None
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ADJOURNMENT: With no further business to come before the Commission at this
time, upon motion duly made, seconded and carried, the meeting adjourned at
8:50 p.m.
ATTEST:
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City Secretary ,
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Mayor - --
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REGULAR CITY COMMISSION MEETING
November 9, 1981
, The City Commission convened in regular session at the City Hall on Monday,
November 9, 1981, 7:30 p.m., with the following members present: Mayor Stanley,
presiding; Commissioners Forristall, Lewis and Polichino. The City Attorney and
City Manager were also present. Commissioner Jackson was absent.
Mayor Stanley announced the disposition of opening remarks due to the' absence of
Commissioner Jackson.
HEARING OF RESIDENTS: In response to a statement by Ms. Joan McCay, 3029 Carnegi e,
that the re-organization of the city into three Divisions was in violation of
the City Charter, and that as a result of the promotion of Chief Robinson, there
had been seven resignations in the Police Depa~tment, Mayor Stanley advised that
such re-organization was not in violation of the City Charter; that Chief Robinson
still serves as Police Chief; and that there had ben no change in the city's
administration. Chief Robinson advised that Police Department resignations
were the lowest they had been in a number of years.
CITIZEN AWARDS: Director of Public Safety Frank Robinson advised that it was the
desire of the Police Department and Police Association to recognize three
citizens of the city who had been instrumental in helping the Department as
crime watchers.
Mike Van Deelen: On December 30, 1980 at approximately 1:00 a.m. Mr. VanDeelen
heard a noise like that of a hub cap falling from a car. Mr.
Van Deelen saw a suspect taking a hub cap from his car and
chased after the suspect for four blocks at which time he
caught the suspect and held him until the police could arrive.
Eloise Lawler: On January 29, 1981 at approximately 12:30 p.m. Mrs. Eloise
Lawler was home for lunch when she observed ,a suspicious
male walking up the driveways of residents in West University
Place. Mrs. Lawler called the police and gave an excellent
description of the suspect and his direction of travel. With
this information the police were able to locate the suspect
and found a home that he had attempted to burglarize.
Coy Stewart: On September 19, 1981 at approximately 11 :10 a.m. Mr. Stewart
heard his dog barking and he looked into his neighbor's drive-
way and saw an unfamiliar vehicle parked there. He then heard
glass break and saw a man attempting to break into the home. Mr.
Stewart called the police and gave description of the suspect
and the license plate on the vehicle and its direction of
travel~ Within minutes the vehicle was located and the suspect
was apprehended and charged with two counts of burglary. The
suspect was alsowanted.for burglary by the Houston Police De-
partment.
Chief Robinson, assisted by Mayor Stanley and Police Association President Vicki
Ruhman presented each.with beautiful plaques commemorating the event.
HOUSTON LIGHTING & POWER ,COMPANY RATE INCREASE: Mr. J.A. Lopez, Bellaire District
Manager, Houston Lighting & Power Company, advised the Commission that he was
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in attendance at the meeting to review the current status of an application
which had been filed by Houston Lighting & Power Company with the Public
Utility Commission for a rate increase.
Mr. Lopez reviewed action of the PUC in its final order approving an increase
in rates for Houston Lighting and Power Company, noting that under the pro-
vision of the PUC Regulatory Act a utility could put into effect rates under
bond and that such rates became effective in West University on November 9th.
In response to questions by me~bers of, the Commission, Mr. Lopez reviewed
action taken by the City of Houston whereby a recommendation had been made by
staff and consultants to grant an increase of $135 million. Mr. Lopez stated
that final action by the Houston City Council is expected during the next week.
Mr. Lopez advised the Commission that his recommendation would be that the
City Commission accept the Final Order of the PUC.
Mayor Stanley expressed appreciation to Mr. Lopez for his presentation and re-
minded Commission members that the 120-day suspension of the rate increase
would continue in effect until December 8th. '
WASTEWATER TREATMENT FACTI TTY-Estimate #2, in ,the amount of $69,974.10, submitted
by Basic Constructors, Inc. for work completed to date on the construction of a
new wastewater treatment facility was presented for consideration.
Mayor Stanley read the following letter received from Texas Department of Water
Resources:
J
An inspection of the City of West University Construction Grant Project II,]
was conducted on October 27,1981, by Gus Garcia, Assistant District
Supervisor, District 13.
Progress appeared to be satisfactory. Our inspection report is enclosed
for your review. If you have .any questions, please contact Gus Garcia at
our District 13 office (713) 367-9870.
Mayor Stanley noted that the inspection report included a recommendation that
payment be made to the contractor when requested.
Motion by Commissioner Lewis, seconded by Commissioner Polichino, that the City
Commission approve for payment Estimate #2 submitted by Basic Constructors, Inc.
in the amount of $69,974.10.
Voting Aye: All
Voting No: None
CANVASS ELECTION RFTIJRNS. The returns of a Charter Election held on Tuesday,
November 3, 1981, submitted in sealed envelopes to the attention of the Mayor,
were presented to and opened by Mayor Stanley. The results, as certified by
the Precinct Judges, were read by the Mayor and canvassed by the City Commission,
whereupon Mayor Stanley requested that City Attorney David Allums read Resolution
Number 81-35.
WHEREAS, in accordance with the laws of the State of Texas,
the Charter of the City of West University Place, and Ordinance Number
1180 adopted pursuant thereto, an election was held within and for said
City of November 3,1981, for the purpose of permitting the qualified
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voters of the City of West University Place to vote for or against the
adoption of a new Home Rule Charter; and
WHEREAS, in accordance with the terms and provisions of Article
8.29a of the Election Code, the Judges of the election have made out, signed
and delivered in-a sealed envelope the returns of said election, to the Mayor
and City Commission of the City of West University Place, Texas; and
WHEREAS, the Mayor and City Commission of the City of West Univer-
sity Place, Texas, in regular session;> assembled on November 9, 1981, have
opened and examined the election returns and have canvassed the results
thereof in accordance with the provisions of the City Charter and the Texas
Election Code and as a result of such examination and canvass, said Mayor
and City Commissioners find that at such election the following votes were
case:
Precinct Precinct Precinct Precinct
15 87 133 183
o
"SHALL THE CHARTER FRAMED BY
THE CHARTER COMMISSION BE AP-
PROVED AS THE HOME RULE CHARTER
OF THE CITY OF WEST UNIVERSITY PLACE
AGAINST: "SHALL THE CHARTER FRAMED BY THE
CHARTER COMMISSION BE APPROVED
AND ADOPTED AS THE. HOME RULE
CHARTER OF THE CITY OF WEST UNI-
VERSITY PLACE, TEXAS?"
422
498
356
637
FOR:
291
277
239
331
WHEREAS, as a result of such election, it was determined that 1,138
votes were cast FOR the adoption of a new Home Rule Charter and 1,913 votes
were cast AGAINST the adoption of a new Home Rule Charter.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the official results of such election shall be,
and they are hereby, declared pursuant to canvass of the returns of such
election by the Mayor and City Commission to be:
THAT THE CHARTER FRAMED BY THE CHARTER COMMISSION SHALL
NOT BE APPROVED AND ADOPTED AS THE HOME RULE CHARTER OF
THE CITY OF WEST UNIVERSITY PLACE, TEXAS.
Section 2. That this Resolution shall take effect and be in force
immediately from and after its passage and approval as required by law.
PASSED AND APPROVED this
day of
, 1 981 .
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Motion by Commissioner Forristall, seconded by Commissioner Polichino, that
Resolution Number 81-35 be approved as read.
Voting Aye: All
Voting No: None
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CHARTER ELECTION ABSENTEE BALLOTS: . The Commission was presented the following re-
port submitted by the City Secretary regarding absentee ballots:
Article 6.09 of the Election Code, which requires a record of the
ballots delivered to precinct polling places,'was amended in 1979
to require that a record also be made of the ballots assigned .for
use in absentee voting.
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Inasmuch as votin9 machines are used in each of the city's voting
precincts this article does not apply to the polling plac~s other
than the City Secretary's office which is used to conduct absentee
voting~
Morin Printing Company printed and delivered one~hundred (lOO)'Paper
ballots (consecutive numbers from 001 to 100). There was a total of
56 absentee ballots cast, and one (1) was mailed but not returned
prior to the election.
There were no defectively printed, defaced, and/or mutilated ballots.
PROFESSIONAL SERVICES REND R D
sented an invoice in the amount of
professional services rendered as a
Commission.
. The Commission was pre-
7,800.00 submitted by Olson & Olson for
consultant to members of the Charter
The Commission was advised that the Chairman of the Charter Commission, City
Attorney and City Secretary had each reviewed the invoice and recommended its
payment.
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Motion by Commissioner Polichino, seconded by Commissioner Forristall, that an
invoice submitted by Olson & Olson in the amount of $7,800 for professional
services rendered to the Charter Commission be approved for payment.
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Voting Aye: All
Voting No: None
HARRIS COUNTY APPRAISAL DISTRICT: The Commission was advised that consideration of
Resolution Number 81-36 was not necessary inasmuch as the Commission had pre-
viously taken action to determine the method of election of the Board of Directors
of the Harris County Appraisal District. The Commission was further advised
that the only action required at this time was the nomination of one of two
candidates for representative of small cities on the Board of Directors.
Motion by Commissioner Lewis, seconded by Commissioner Forristall, that the
City of West University Place cast its ballot for Fred Hartman as a Director of
the Harris County Appraisal District.
Commissioner Polichino was assured that his involvement with the Bay town Sun
did not constitute a conflict of interest.
Voting Aye: All
Voting No: None
RESIGNATION OF DIRECTOR OF ADMINISTRATION. Resolution Number 81-37 was presented
to the Commission and read in full:
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WHEREAS, on June 5, 1979, Patrick O'Connor was appointed City
Treasurer of the City of West University Place, Texas; and
WHEREAS, on September 15,1981, Patrick O'Connor was promoted
to Director of Administration of the city; and
WHEREAS, Mr. O'Connor has demonstrated his expertise in the field
of ,finance by his capable management of the finances of the city; and
WHEREAS, Pat O'Connor has further demonstrated outstanding ex-
pertise in the field of computer science in the installation, operation
and success of a new computer installation for the city; and
WHEREAS, Pat O'Connor has submitted his resignation from the
city's staff effective on November 20, 1981; and
WHEREAS, the City Commission desires to give recognition to
Patrick O'Connor for his excellent, energetic and efficient service to
the city.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS: ' .
Section 1. That the City of West University Place, Texas, acting
by and through its duly authorized City Commission, hereby commends Patrick
O'Connor for his distinguished service to the city and its citizens.
Section 2. That the City Commission, on behalf of all citizens,
staff personnel and city officials, expre.sses its grateful appreciation to
him for his unselfish devotion to his duties and for the manner in which
he faithfully performs his responsibilities.
Section 3. That this Resolution be signed by each member of the
City Commission and that the Mayor be, and he is hereby, authorized to
deliver to Patrick O'Connor a true copy hereof.
PASSED AND APPROVED this 9th day of November, 1981.
Motion by Commissioner Forristall, seconded by Commissioner Lewis, that Resolu-
tion Number 81-37 be approved as read.
Voting Aye: All
Voting No: None
Mayor Stanley presented Mr. O'Connor the original copy of Resolution Number 81~37
which had been framed for the occasion, expressing appreciation for the work he
had done for the city.
LEGAL MATTERS: In response to a question by Mayor Stanley, City Attorney David
Allums advi sed that he would have ordinances on an amendment to the Health
Ordinance, warrants and trees, hedges and shrubs for consideration by the
Commission at its next meeting.
Mr. Allums further advised that bonding companies for the two low bidders on
the sanitary liftplant rehabilitation project had been put on notice that the
City is looking to them for bonds on the project.
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CONCERNS OF THE CITY COMMISSION: Commissioner Forristall requested that the City
Manager furnish members of the Commission a time-table for different stages of
construction at the wastewater treatment plant.
Commissioner Forristall stated that she thought it imperative that the city
have a new Home Rule Charter, particularly the portion which controls money
in case the city has to borrow money.
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Mayor Stanley stated that the time of compromise was upon the city in view of
objections to provisions of the new Charter brought out in days preceding the
election.
Commissioner Lewis stated the biggest problem would be finding people to work
on the new Charter in view of the concerted effort of opposition to the Charter
which had been proposed. Commissioner Lewis further stated that he felt an
obligation of the city to proceed immediately for the adoption of a new Charter
inasmuch as it was impossible for the city to borrow a dime under the current
Charter.
Commissioner Polichino stated that he had been out of the city during the
election visiting former residents of the city who could not believe that the
Charter had not been approved.
Commissioner Polichino expressed his concerns over phone calls he had received
from residents who would not identify themselves and a letter signed by a
concerned citizen which had been widely distributed.
STAFF REPORT: City Manager Dick Rockenbaugh expressed appreciation for the 0
privilege of working with Director of Administration Pat OIConnor, noting ,
that he had been a dedicated, loyal employee.
Mr. Rockenbaugh advised the Commission that he had received a request from the
Director of Public Safety for an auction to dispose of bicycles which had been
unclaimed in the Police Department for more than thirty days.
Motion by Commissioner Lewis, seconded by Commissioner Polichino, that the City
Commission authorize an auction of bicycles held in excess of thirty days on
December 5, 1981.
Voting Aye: All
Voting No: None
BOARD AND COMMITTEE MEETING MINUTES: Minutes of the following Board and Committee
meetings were presented to the Commission for their information:
Parks and Recreation Board meeting on October 13, 1981
Electrical Board meeting on October 19, 1981
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission on
October 19, 1981, were presented to the Commission for consideration.
Motion by Commissioner Polichino, seconded by Commissioner Lewis, that
minutes of the regular meeting of the City Commission on October 19,1981,
be approved as submitted.
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Voting Aye: All
Voting No: None
ADJOURNMENT: With no further business to come before the Commission at this
time upon motion duly made, seconded and carried, the meeting adjourned
at 8:50 p.m.
ATTEST:
~~~
City Secretary' ,
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REGULAR CITY COMMISSION MEETING
November 23, 1981
The City Commission convened in regular session at the City Hall on Monday, n
November 23, 1981,7:30 p.m., with the following members present: Mayor
Stanley, presiding; Commissioners Forristall, Jackson and Lewis. The City
Attorney and City Manager were also present. Commissioner Polichino was ill.
Commissioner Lewis reminded those in attendance that this was the week of Thanks-
giving, notingtha't he was thankful for the privilege of assembling and being
thankful to live in the city. Commissioner Lewis then led everyone in the Pledge
of Allegiance to the Flag.
HEARING OF RESIDENTS: In response to a question from Ms. Joan McCay, 3029 Carnegie,
regarding the legality of the recent organizational re-allignment and her
request that Mayor Stanley cite chapter and verse of the current Charter per-
mitting such reorganization, Mayor Stanley responded that the re-allignment
had been discussed with the City Attorney and that such re-allignment was
legal.
Mrs. Jean McDaniel, 2733 Werlein, stated that she had read with interest an
article in the Suburbia-Reporter following the last meeting of the Commission
when it had been stated that there was no reason the adoption of a new City
Charter could not be put on the ballot as often as necessary until passed,
adding that she was concerned that Mr. Reiger had been gaveled down at such
meeting. Mayor Stanley advised that members of the Commission were discussing
the mailing of a letter to each residence in the city outlining what the
Commission sees as some of the reasons why the city needs a new Charter; 0
some of the major objections to the Charter had been proposed; and concluding
with a question regarding interest in submitting individual names as candidates
for service on a Charter Commission.
Mrs. Robert Blount, 4120 University, stated that most residents were not
against a new Charter but were very opposed to any planned deannexation or
de-zoning.
Mr. Ferd Reiger, 6516 Brompton Road, was advised that volunteers interested
in filing as a candidate for election as a member of the Charter Commission
would be advised of the dates within which such applications will be filed.
HOUSTON LIGHTING & POWER COMPANY RATE INCREASE REQUEST: Mayor Stanley advised the
Commission that the original 120-day suspension of the rate increase filed by
Houston Lighting & Power Company with the Public Utilities Commission would
expire on December 8, 1981, and the Commission could agree with the original
request, do nothing or extend the suspension for an additional 30-day period.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the
City Commission extend the suspension of the rate increase requested by
Houston Light & Power Company for an additional thirty-day period.
Voting Aye: All
Voting No: None
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Resolution Number 81-38 was presented to the Commission and read in full:
WHEREAS, on July 6, 1981, Houston Lighting & Power Company filed
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a Statement of Intent to change its rates for electric service within the
City of West University Place and requested that said changes become ef-
fective on August 10, 1981; and
WHEREAS, on July 27, 1981, the City of West University Place
suspended for a period of 120 days beyond said proposed effective date
the changes in rates for electric service within the city until December
8, 1981; and
WHEREAS, the city has the option to extend such changes in rates
for an additional 30 days.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS:
That the change in rates for electric service within the City of
West University Place proposed by Houston Lighting & Power Company to be;..;
come effective August 10, 1981, and suspended by the city until December 8,
1981, should be and are hereby suspended for an additional 30 days beyond
December 8, 1981, until January 7,1982.
PASSED AND APPROVED this
day of '
, 1981.
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that
Resolution Number 81;..;38 be approved as read.
Voting Aye: All
Voting No: None
MUNICIPAL COURT ASSOCIATES: The Commission was advised that in accordance with the
provisions of the City Charter consideration should be given to the re-appointment
of Municipal Court Associates.
Motion by Commissioner Jackson, seconded by Commissioner Lewis, that Michael
Schneider be re-appointedAssociateMunicipal Court Judge and Thomas Taylor
be re-appointed Associate Municipal Court Prosecutor.
Voting Aye: All
Voting No: None
PRINTING OF PROPOSED CITY CHARTER: An invoice in the amount of $2,546.34 submitted
by Stafford-Lowden Company for printing the proposed City Charter was presented
for consideration.
Motion by Commissioner Forristall, seconded by Commissioner Jackson, that the
City Commission approve for payment an invoice in.the amount of $2,546.34
submitted by Stafford Lowden for printing of the proposed City Charter.
Voting Aye: All
Voting No: None
INSTALLATION OF NEW DIVING BOARDS AND STANDS: The Commission was advised that in
accordance with action taken on October 19, 1981, new diving boards and stands
had been installed and an invoice in the amount of $3,285.00 for. such installation
was presented for consideration:
Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the City
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Commission approve for payment an invoice in the amount of $3,285.00 submitted
by Walker Systems, Inc. for the installation of new diving boards and stands.
Voting Aye: All
Voting No: None
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STUDY OF WATER/WASTEWATER SYSTEM:. An invoice in the amount of $1,985.25 submitted
by Bayshore Engineers, Inc. for preparation of a study of the city's water/
wastewater system was presented for consideration.
Motion by Commissioner Forristall, seconded by Commissioner Lewis, that an
invoice in the amount of $1,985.25 submitted by Bayshore Engineers, Inc.
be approved for payment.
Voting Aye: All
Voting No: None
REPAIRS TO WATER WELL NO.5: The Commission was presented an invoice in the amount
of $27,299.70 for repairs made to Water. Well No.5 by Layne-Western Company,
noting that the original invoice contained an error of 3t.
Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the City
Commission approve payment to Layne-Western Company in the amount of $27,299.70
for repairs made to water well #5.
Voting Aye: All
Voting No: , None
SANITARY SEWER LIFT PLANT REHABILITATION AND FORCE MAIN:. It was :requesied that
this item be deferred until the next regular meeting of the City Commission 0
in order to permit securing of additional information from Sanco Engineering,
Inc.
LEGAL MATTERS: City Attorney David Allums advised that he had not heard from
either of the low bidders on the wastewater treatment plant construction
project or from either of their bonding companies. Mr. Allums further advised
that as a rule matters such as this would go to litigation prior to settlement.
Mr. Allums reported that he attended an injunction hearing in a case filed
by Robert Williamson against Unicenter Properties and the city and that it
had been stated that the case would probably be appealed to the Court of
Civil Appeals.
Mr. Allums stated that time had not permitted him to work on the ordinances
he had agreed to present to the Commission regarding warrants, trees and
hedges as amendments to the Health Ordinance but would have them prepared
prior to the December 14th meeting of the City Commission.
CONCERNS OF THE CITY COMMISSION: Commissioner Forristall requested follow-up
information regarding a citizen complaint she had received at the City Hall
regarding a truck blocking a sidewalk, abandoned automobile and trash in a
yard.
Commissioner Forristall stated that she had attended a meeting of the Parks U.
and Recreation Board and that the Commission should give consideration to
either the re-appointment of the Chairman of such Board or the appointment
of another Chairman. Commissioner Forristall also stated that progress was
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being made on the plans for planting of trees and installation of new park
equipment at Whitt Johnson Park with funds donated by the Weir Park group and
private citizens. Commissioner Forristall added that a sign-in sheet was to
be used during the early morning tiem the pool is open to determine the number
of residents using the pool during that time frame, and also noted that a re-
quest had been made to consider sending a fireman to pyrotechnic school to train
them to handle the fireworks display on July 4th.
Commissioner Forristall stated that members of the Parks and Recreation Board
were making a survey of residents living in the vicinity of Colonial Park to
determine interest in the construction ofa basket-ball court and that such
response had also been included in the last issue of City Currents, and that
the results would be considered by the Parks and Recreation Board at its next
meeting on December 1st at Colonial Park.
Commissioner Forristall advised that she had attended a meeting of the Harris
County Apprais,al District with Donna Sims to protest the amount of money being
assessed the city as part of the District's 1982 budget inasmuch as the city
wi 11 derive very 1 ittl e benefit for such servi ces.
Commissioner Jackson stated that progress is being made on the subdivision data
and that he will report further at the next meeting.
Mayor Stanley directed attention to the monthly activity report of the Fire
Department which indicated 657 ambulance calls had been made as well as 203 fire
calls. Mayor Stanley noted that this was a service of the city appreciated by
resi8ents and that it was a service that the line should be held on as much and
long as possible.
Mayor Stanley advised that he had received a letter from the Army Corps'; of Engi-
neers advising of plans to carve down edges of Barker and Addicks dams; a copy
of the MTAbudget for the fiscal year beginning October 1,1981; and a letter
from Mr. Poorman, District Engineer for the State Department of Highways advis-
ing the completion of an inventory, inspection and appraisal of all bridges on
public roads and the discontinuance of such program.
STAFF REPORT: City Manager Dick Rockenbaugh advised the Commission that emergency
repairs were necessary to the bulldozer used to bury garbage at the sanitary
landfill and that a quotation had been received from Plains Machinery Company
to make the needed repairs for the sum of $5,070.65. Mr. Rockenbaugh also ad-
vised that Plains Machinery Company had agreed to lease a bulldozer to the city
for the period required for necessary repairs and that such lease would prevent
the city from having to use McCarty landfill and permit continued use of the
city's facility.
Motion by Commissioner Jackson, seconded by Commissioner Lewis, that the City
Manager be authorized to expend funds in the amount of $5,570.65 for emergency
repairs to the bulldozer and rental of another dozer.
Voting Aye: All
Voting No: None
Mr. Rockenbaugh stated that according to the final financial report submitted
by Patrick O'Connor the city was in good shape on revenues and close on expendi-
tures.
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Mr. Rockenbaugh advised that one of the motorcycle patrol officers was already
on duty and it was anticipated that a sec0.nd would be on duty beginning the
first of December. .
Mr. Rockenbaugn further advised that a pre-construction conference had been
held on the sanitary sewer lift station and force main project and that
consideration was being given'to the order on which lift station work would
be done.
BOARD AND COMMITTEE MEETING MINUTES: Minutes of the following Board and Committee
meetings were presented to the Commission for their information:
Parks and Recreation Board meeting on November 17, 1981
Electrical Board meeting on November 16, 1981
Zoning and Planning Commission meeting on November 12, 1981
CITY COMMISSION MINUTES: Minutes of the regualr meeting of the City Commission on
November 9, 1981, were presented for.consideration and accepted as submitted.
ADJOURNMENT: With no further business to come before the Commission at this time,
upon motion duly made, seconded and carried, the meeting adjourned at 8:40 p.m.
Iit~
ATTEST:
~~
City Secretary
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REGULAR CITY COMMISSION MEETING
December 14, 1981
The City Commission convened in regular session at the City Hall on Monday, December
14, 1981, 7:30 p.m., with the following members present: Mayor Stanley, presiding;
Commissioners Forristall, Jackson, Lewis and Polichino. The City Attorney and
City Manager were also present.
Mayor Stanley requested that the order of the agenda be changed in order to present
item No.2 as the Commission's first item of business.
WEST UNIVERSITY PLACE "C" DIVISION GIRLS SOCCER TEAM: Resolution Number 81-39 was
presented to the Commission and read in full:
WHEREAS, the City is aware of the contribution of our younger
citizens to the quality of life in our community; and
WHEREAS, the City wishes to acknowledge the significant achievements
made by our younger citizens; and
WHEREAS, the "C" Division Girls Soccer Team of the West University
Soccer Club, coached by Mrs. Kathy Burniston, has won the Houston Youth
Soccer Association's 1981 City Championship, by winning 10 games, losing
none, with one tie game; and
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WHEREAS, the team will be the Area Representative in the State
Championship Tournament January 30 and 31, 1981.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS.
Section 1. That the "C" Division Girls Soccer Team, Carlin Allums,
Allison Blazek, Karyn Cameron, Amy Chatham, Eleanor Dahlin, Susan Davenport,
Audrey Dietrich, Marcey Doran, Jennifer Jqhnsen, Lana Lesley, Stacey Lord,
Marian Mankin, Abby McCandless. Elena Olive. Lori Riley, Nicole Woodum,
Shannon Warner and their Coach, Kathy Burniston be, and they are hereby,
congratulated and applauded for their accomplishment.
Section 2. That the City expresses it's appreciation for the effort
expended, the dedication exhibited and the sportsmanship exemplified by these
young women and their Coach, in attaining this singular honor which directly
reflects a positive image of this City; and
Section 3. That the City extends it's best wishes as the team
proceeds in State Championship competition.
Section 4. That a copy of this resolution be delivered to each
team member and their Coach.
day of
, 1981.
PASSED AND ~PPROVED this
Motion by Commissioner Polichino, seconded by Commissioner Forristall, that
Resolution Number 81-39 be approved as read.
Voting Aye: All
Voting No: None
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HEARING OF RESIDENTS: There were no residents in attendance at the meeting desiring
to bring any matters to the attention of the Commission.
AUTHORIZATION TO OPEN SAVINGS ACCOUNT: Resolution Number 81-40 was presented to the I~
Commission and read in full: ~
WHEREAS, during the 67th Legislature Regular and Called Sessions,
the Legislature passed House Bill 1815, effective August 31, 1981; and
WHEREAS, said bill provides that the retainage amounts retained
by governmental units on public works contracts shall be deposited in an
interest bearing account until paid to the contractor upon completion
of the contract; and
WHEREAS, the City of West University Place, Texas has two (2)
contracts that are subject to this requirement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the City Treasurer is hereby authorized to
establish said interest bearing accounts in the City's banking depository
as provided by law for the ultimate benefit of Basic Constructors, Inc.
and Civil Works, Inc. under their contracts with the City.
Section 2. That the City Treasurer is hereby authorized and
directed to fund said accounts in the amount of the retainge required
under the said contracts.
PASSED AND APPROVED this ____ day of
, 1 981 .
o
Motion by Commissioner Jackson, seconded by Commissioner Forristall, that
Resolution Number 81-40 be approved as read.
Voting Aye: All Voting No: None
WATER WELL #7 AND l~" WATFRTRANSMTSSTON I TNF. Ordinance Number 1182 was presented
to the Commission and read in full:
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE THE NECESSARY
DOCUMENTS TO RENEW AND EXTEND THE PROMISORY NOTE PREVIOUSLY
AUTHORIZED BY ORDINANCE NUMBER 1146 DATED DECEMBER 29, 1979,
AND ORDINANCE NUMBER 1164 DATED DECEMBER 8, 1980; PROVIDING
FOR THE REPAYMENT OF SUCH AMOUNT SO BORROWED; AND PROVIDING
THAT NO TAXES WILL BE LEVIED SINCE FUNDS HAVE BEEN PROPERLY
APPROPRIATED AND DESIGNATED FOR THE REPAYMENT OF SUCH DEBT
AUTHORIZED HEREIN.
WHEREAS, the City Commission has heretofore authorized James M.
Cole, Mayor of the City of West University Place, Texas, to execute a
promisory note on behalf of the city to Chemical Bank of Houston in the
principal amount not to exceed $350,000; and
WHEREAS, such promisory note was executed on or about December
30,1979, said note was renewed and extended on December 31,1980; and
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WHEREAS, the City Commission has determined that the renewal and
extension of said promisory note for an additional one (1) year period
would be to the advantage of the city.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE. TEXAS:
Section 1. That the City Treasurer is hereby authorized to pay
to Chemical Bank of Houston the sum of $70,000 to be applied as a principal
reduction of the $280,000 promisory note, together with the sum of $14,194.41
representing interest accrued on said promisory note from date of renewal
(December 31, 1980) through December 31, 1981.
Section 2. That Rufus F. Stanley, Jr., Mayor of the City of West
University Place, Texas, be, and he is hereby, authorized to execute a
renewable and extended promisory note on behalf of the city payable to
Chemical Bank of Houston, in the principal amount not to exceed $210,000
at the interest rate of 5% per annum.
Section 3. That Rufus F. Stanley, Jr., Mayor of the City of West
University Place, Texas, be, and he is hereby, authorized to execute any
additional documents required to renew and extend the loan agreement made
between the city and Chemical Bank of Houston~
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Section 4. That repayment of any sum so borrowed and any accrued
interest thereon shall be made from the Water/Sewer Fund, Retained Earnings
Account.
Section 5. That in view of adequate monies having been appropriated
for repayment of any debt authorized to be created herein, no additional
tax need be levied for repayment of the proposed indebtedness.
Section 6. That this ordinance shall take effect and be in force
from and after its passage and approval by the City Commission.
PASSED AND APPROVED this
day of
, 1981.
Motion by Commissioner Forristall, seconded by Commissioner Lewis, that Ordinance
Number 1182 be approved as read.
Voting Aye: All
Voting No: None
SANITARY SEWER LIFT STATION REHABILITATION AND FORCE MAIN: An invoice submitted by
Sanco Engineering, Inc. for engineerlng serVlces on the sanitary sewer lift
station rehabilitation and force main project in the amount of $3,406.36, was
presented to the Commission for consideration.
Motion by Commissioner Jackson, seconded by Commissioner Polichino, that the City
Commission approve for payment an invoice in the amount of $3,406.36 submitted
by Sanco Engineering, Inc. for engineering services.
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Voting Aye: All
Voting No: None
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REPAIRS TO WATER WELL #5: The Commission was presented an invoice submitted by Layne-
Western Company in the amount of $24,365.13 for repairs made on water well #5
during the period August 11,1981 to October 6,1981. It was noted that an
additional invoice would probably be forthcoming for repairs being made to the
motor on water well #5 at this time. .
Motion by Commissioner Forristall, seconded by Commissioner Polichino, ,that
the City Commission approve for payment an invoice in the amount of $24,365.13
for repairs 'made on water well #5.
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Voting Aye: All
Voting No: None
1982 VEHICLE REQUIREMENTS: The Commission was presented a request to advertise for
bids for purchase of the following automotive units included in the 1982 bud-
get:
4 - 1982, 4-door sedans - Police Department
11982, 4-door sedan - Inspection Department
1 - 1982, 5/8 ton pickup truck - Water Department
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Motion by Commissioner Jackson, seconded by Commissioner Forristall, that the
City Manager be authorized to advertise for bids for purchase of four (4)
police patrol units, one (1) 4-door sedan for use of the Inspection Department
and one (1) 5/8 ton pickup truck for the Water Department.
Voting Aye: All
Voting No: None
CONSTRUCTION OF WASTEWATER TREATMEN Estimate #3 submitted by Basic 0 I
Constructors, Inc., in the amount of 88,884.00, for work completed to date
on the construction of a new wastewater treatment facility was presented for
consideration.
Motion by Commissioner Forristall, seconded by Commissioner Polichino, that
the City Commission approve for payment EstimaiE #3 from Basic Constructors,
Inc. in the amount of $88,884.00.
Voting Aye: All
Voting No: None
LEGAL MATTERS: City Attorney Davi d Allums reported that he had received a request
from the attorney representing Mr. Bob Williamson in his suit against Unicenter
Inc. and, the city for a transcri pt of the previ ous heari ng whi ch i ndi cated they
planned to appeal.
Mr. Allums also reported that the suit Bruce Dohendorf vs the city will be
dismissed on December 18th for lack of prosecution.
COMMISSION CONCERNS: Commissioner Forristall reported that the Parks and
Recreation Board had recommended the construction of a half basketball court
at Colonial Park and that the titizens should be given the decision of the City
Commission by the end of January with such notice also being published in the
City Currents and Suburbia-Reporter.
Commissioner Forristall expressed appreciation to members of the Department
of Operations on the landscaping and new flower boxes that had been done at
Liberty Hill Park.
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Commissioner Forristall reported that a meeting had been held with Mr. Mike
O'Neal of the Village Savings Association to discuss means by which they
could help the city. Items discussed included the publication of a bi-weekly
newsletter; donations for Meals-On-Wheels, park improvements, etc., and that a
subsequent meeting would be held to agree on priorities on such projects.
Commissioner Forristall was advised that further repairs were to be made to the
air structure over the pool as'soon ,as they could be scheduled, but other repairs
would have to wait until the structure is removed.
Commissioner Forristall noted that many hours were spent by numerous city
personnel in making necessary repairs to a major water line break that had
occurred and expressed her appreciation for all the care and concern expressed
,by those employees involved in the repairs.
Commissioner Polichino complimented Director of Operations Patt Lilly on the
"team effort" demonstrated by members of various departments cooperating fully
to repair a major water line break.
Commissioner Polichino reported that citizens were tickled with the appearance
of the city parks and that the sand box at Whitt Johnson Park had been well
placed and was well us.ed. Commissioner Polichino noted that there is a continuing
traffic problem at each of the parks and that a solution needs to be found to
resolve such problem.
Mayor Stanley advised that the city had recieved a Christmas card from Dr. Herb
Fred noting that he thought West University the best city with the best Police
Department and his desire that he lived in the city.
Mayor Stanley read a letter he had received from Mr. Charles N. Enes, President,
International Institute of Municipal Clerks advising that City Secretary Lee
Lockard had been accepted into the lIMe Academy for Advanced Education.
STAFF REPORT: City Manager Richard Rockenbaugh reported that consideration will be
included on the December 28th City Commission agenda to amend the Revenue
Sharing 1981 Budget, and that without objections from members of the City Com-
mission the bicycle auction would be re-scheduled for January 9th.
Mr. Rockenbaugh announced that the Department of Operations was planning a
luncheon on Wednesday, December 16th for members of that Department and that
members of the City Commission were invited to attend. Mr. Rockenbaugh also
invited members of the Commission to a staff luncheon to be held on Wednesday,
December 23rd.
Mr. Rockenbaugh reported that traffic consultant John Hudson had traffic
counters on the streets and that at this time nothing had been heard on the
city's application for grant funds for a new traffic survey.
Mayor Stanley stated that inasmuch as this was the first public meeting held
since the announcement of the resignation of Police Chief Frank Robinson he
would like to wish Chief Robinson well in his new endeavor and that Captain
James Bryant had been appointed Acting Chief.
Mr. Rockenbaugh reported that he had received a copy of the proposed "welcome"
brochure being prepared by members of the Communication Committee and"that it
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178
was hoped that the brochure would be printed and ready for distribution
at the January 12, 1982 "Towne Hall Meeting".
PARKS AND RECREATION BOARD MINUTES: Minutes of the regular meeting of the Parks
and Recreation Board on December 1,1981, were presented to the Commission
for their information.
CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission
on November 23, 1981, were approved as submitted.
ADJOURNMENT: With no furthe~ business to come before the meeting at this time,
upon motion duly made and seconded, the meeting adjourned at 9:50 p.m.
ATTEST:
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City Secretary
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REGULAR CITY COMMISSION MEETING
December 28, 1982
The City Commission convened in regular session at the City Hall on Monday, Decem-
ber 28, 1981, 7:30 p.m., with the following members present: Mayor Stanley, pre-
siding; Commissioners Lewis and Polichino. The City Attorney was also present.
Mayor Stanley ,advised that Commissioner Jackson and City Manager Rockenbaugh were
out of the city, and that Commissioner Forristall was in Beaumont because of
family ill ness.
Mayor Stanley requested those in attendance to paLise for a moment of silence in
honor of Mr. Jim Metcalf who had passed away, noting that Mr. Metcalf had served
as the first Volunteer Fire Chief of the City of West University Place.
Following a show of hands indicating that the majority of those in attendance at
the meeting were interested in discussing Item 7 on the agenda covering consideration
of an ordinance providing for code enforcement search warrants, Mayor Stanley
announced that the hearing of residents would be re...,opened to permit those interested
to discuss the ordinance when it was to be considered.
HEARING OF RESIDENTS: Mr. A. J. Himel, 2718 Wroxton, stated that he was interested
in getting through truck off Wroxton Road between Kirby and Buffalo and that
the previously placed sign was not effective and another sign should be
erected. '
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Mr. J. D. Woodson, 3825 Tennyson, stated..,that an increase in fees charged for
building permits would make the costs of re-modeling prohibitive and stifle ef-
forts by residents to improve their homes. Mr. Woodson further stated that it
was his belief that residents are not getting the type inspections they are now
paying for. Mr. Woodson was advised that the purpose of increasing fees was to
raise revenues to a reasonable level with those charged in adjacent cities.
, Mr. Lance Hellerman, 3905 Marlowe, protested the proposed increase in fees to be
charged for use of the dumpster maintained at the water plant, noting that if
fees are increased residents will discontinue use thereby resulting in more junk
being around the city.
Mrs. Lance Hellerman, 3905 Marlowe; was advised that abuse by contractors was
part of the problem with use of the dumpster and suggested that a sign be
erected advising, "No Commercial Dumping".
Mr. Marvin Jetton, 4004 Swarthmore, suggested that the clerks issuing dumpster
permits check with the Inspection Department for major construction projects
prior to issuing permits.
Mr.'W. L. Partridge, 4040 Ruskin, advised that subsequent to a car going through
the cul-de-sac that the sign was reinstalled backwards, and that as long as the
City Commission continued to grant pay increases nothing would be accomplished
to fight inflation.
Ms. Joan McCay, 3029 Carnegie, stated that she was concerned about the proposed
increase in building inspection fees affecting younger people moving into the
city and that she thought a fee of $75.00 to make an application to appear before
the Zoning and Planning Commission or Zoning Board of Adjustment outrageously
hi gh. '
.~---~'n='''f~;.=rr~~~------'----------'-
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180
RESIGNATION OF CHIEF OF POLICE/DIRECTOR OF PUBLIC SAFETY FRANK ROBINSON: Resolution
Number 81-41 was presented to the Commission and read in full:
WHEREAS, Frank W. Robinson ,was employed by the City of West
University Place, Texas, as Chief of Police on July 9, 1979; and
WHEREA~ on September 14,1981, Frank Robinson was named
Director of Public Safety for the City of West University Place, Texas;
and
WHEREAS, during his tenure with the city Frank Robinson has been
called upon to handle many types of emergency situations, often under
adverse or life threatening conditions; and
WHEREAS, professional responsibility and conduct have always
been the measure by which Frank Robinson has operated his department; and
WHEREAS, on numerous occasions Frank Robinson has spoken with
citizens of West University Place, Texas, in order to better educate them
on crime prevention; and
WHEREAS, it is the desire of the City Commission to give recogni-
tion to Frank Robinson for his excellent service to the City of West
University Place, Texas.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the City of West University Place, Texas,
acting by and through its duly authorized City Commission, hereby commends
Frank W. Robinson for his distinguished service to the citizens and the
city.
Section 2. That the City Commission individually expresses its
whole-hearted appreciation to Frank W. Robinson for his excellent service.
Section 3. That this Resolution be spread upon the minutes
of the City Commission and that the Mayor be, and he is hereby, authorized
to deliver to Frank W. Robinson a true copy signed by each member of
the City Commission and attested by the City Secretary.
PASSED AND APPROVED this 28th day of December, 1981.
Motion by Commissioner Lewis, seconded by Commissioner Polichino, that
Resolution Number 81-41 be approved as read.
Voting Aye: All
Voting No: None
Mayor Stanley presented Chief Robinson with the original of Resolution Number
81-41 which had been framed for the occasion, noting that it was with regret
that the City of West University Place was losing such a valuable employee.
Commissioner Forristall arrived at the meeting at this time.
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181
HOUSTON LIGHTING AND POWER COMPANY RATE INCREASE REQUEST: City Attorney David
Allums advised that two ordinances had been prepared for consideration, 1)
accepting the rate increase granted HL&P by the Public Utility Commission,
with a provision whereby the city would receive a lo~er rate in event the
application of the City of Houston is granted, and 2} adopting the rates as
requested by the City of Houston. -
Ordi nance Number 1183 ~as presented to the Commi ss i on and read in full:
AN ORDINANCE REQUIRING THE HOUSTON LIGHTING & POWER COMPANY
TO FILE MODIFIED RATE SCHEDULES TO BE CHARGED IN THE CITY
OF WEST UNIVERSITY PLACE, TEXAS; PROVIDING FOR AN EFFECTIVE
DATE FOR SUCH RATE SCHEDULES; PROVIDING CONDITIONS UNDER
WHICH SUCH RATE SCHEDULES MAY BE CHANGED, MODIFIED, AMENDED
OR WITHDRAWN; CONTAINING FINDINGS AND OTHER PROVISIONS RE-
LATED TO THE SUBJECT; REPEALING ANY OTHER ORDINANCE OR PART
OR PARTS THEREOF HHICH MAY BE IN CONFLICT HEREWITH; AND
DECLARING'AN EMERGENCY.
WHEREAS, on July 6,1981, Houston Lighting & Power Company
(HL&P) filed with the City of West University Place a request for an in-
crease in rates to be charged within the City; and
WHEREAS, the City suspended the effective date of such proposed
rate increase for 120 days beyond August 10,1981; and
WHEREAS, the City Further suspended the effective date of such
proposed rate increase for an additional 30 days until December 8,1981; and
WHEREAS, the City Commission, having reviewed the Company's
rate filing package and supporting testimony as well as the Final Order
of the Public Utility Commission of Texas regarding the same rate appli-
cation in Docket No. 3955, is of the opinion that a lesser increase in
rates should be approved by HL&P; and
WHEREAS, the City Commission finds that the total increase
approved by the Final Order in Docket No. 3955 will provide revenues that
are adequate to the Company and will result in rates that are just and
reasonable to both customers and the Company.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the City Commission of the City of West Univer-
sity Place orders the Houston Lighting & Power Company to file rate
schedules to be effective ~ithin the City of West University Place identi-
cal to those rate schedules filed with and approved by the Public Utility
Commission of Texas pursuant to the Commission's Final Order in Docket No.
3955. However, should there be an adjustment of the rates so established
in Docket No. 3955 for any municipality in the Harris County area, then
said rates so established shall be the effective rates applicable to the
City of West University Place.
Section 2. The rates set forth on such rate schedules are those
under which said Company shall be authorized to render electric service and
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182
to collect charges from its customers for the sale of electric power and
energy within the City of West University Place until such time as said
rate schedules may be changed, modified, amended or withdrawn as provided f~
by law, but shall "not be in excess of rates approved by the Public Utility
Commission for any other municipality pursuant to the rate filing of .JI
HL&P on July 6,1981.
Section 3. The rate schedules filed by Houston Lighting &
Power Company shall be effective from and after final passage of this
ordinance and shall apply to each customer of HL&P within the City of
West University Plate for electricity consumed after the date of filing
with the City.
Section 4. That this ordinance constitutes the final action
of" the City Commission of the City of West University Place in determining
the rates for sale of electric power and energy by Houston Lighting &
Power Company within the City of West University Place in accordance with
Section 43(f) of the Public Utility Regulatory Act.
PASSED AND APPROVED this
day of
, 1 981 .
Motion by Commissioner Forristall, seconded by Commissioner Polichino, that
Ordinance Number 1183 be approved as read.
Voting Aye: All
Voting No: None
SPECIAL TRASH CONTAINER: Resolution Number 81-43 was presented to the Commission
and read in full:
WHEREAS, a number of years ago, members of the City Commission
were made aware of a need by citizens for a place to dispose of discarded
items not included in the city's regular garbage and trash removal service;
and
[J
WHEREAS, it is the desire of the City Commission that such
service continue to be provided; and
WHEREAS, it is the further desire of the City Commission
that those residents using such service shall share in the increased
costs thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the following user fees are hereby established
for use of a special trash container located in the 6200 block of College:
Automobiles..... $ 10.00
Pick-up Truck... 40.00
Tra i 1 ers . . . . . . . . 'SO. 00
Section 2. That this Resolution shall be in full force and il~
effect from and after January 1, 1982. l~
183
PASSED AND APPROVED this ____ day of
, 1981.
Motion by Commissioner Forristall, seconded by Commissioner Polichino, that
Resolution Number 81-43 be approved as read.
Motion amended by Commissioner Lewis, seconded by Commissioner Polichino, to
establish the following fees for use of a special trash container:
Automobiles....................... $10.00
Resident' !-ton Pickup............. $20.00
Commercial Vehicles & Trailers.... $40.00
(with nothing over 10 cubic yds.)
Voting to amend:
Voting Aye: All
Voting No: None
Voting on motion as amended:
Voting Aye: All Voting No: None
BUILDING INSPECTION FEES: Ordinance Number 1184 was presented to the Commission
and read in full:
[
AN ORDINANCE REGULATING THE AMOUNTS OF FEES TO BE CHARGED
BY THE BUILDING INSPECTOR FOR NEW CONSTRUCTION, REMODELING
OR REPAIRS, INSTALLATION OF HEATING AND COOLING EQUIPMENT,
CONSTRUCTION OF SWIMMING POOLS, DRIVEWAYS, SIGNS, ELECTRICAL
WIRING AND VARIOUS OTHER IMPROVEMENTS; AND PROVIDING AN EF-
FECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST
UNIVERSITY PLACE, TEXAS:
Section 1. That Section 3-2l(b) of the Code of Ordinances
of the City of West University Place, Texas, regulating the fee to be
charged by the Buil ding Inspector for the constructi on of si gns is hereby
amended to read as follows:
"Section 3-2l(b). Fee. The fee for such permit shall be
fifty ($0.50) cents ($0.50 per square foot of display area up to fifty-
one (51) square feet and allover fifty (50) square feet shall be twenty-
five ($0.25) cents per square foot, with a minimum fee of $10.00."
Section 2. That Section 6~28 of the Code of Ordinances regu-
lating the amounts of fees to be charged by the Building Inspector for
new construction, remodeling or repairs, installation of heating and cool-
ing equipment, construction of swimming pools, driveways and various other
improvements shall be in accordance with the following schedule:
Permits
Fee Schedule
New construction (residential)
$10.00 per 100 sq. ft. for first
1,200 sq. ft.
$8.00 per sq. ft., thereafter,
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184
Permits
Remodeling & Repairs (residen-
tial) including new or replace-
ment roofing
Garages, new, replacement and
remodeling
Carports, new and replacement
New construction (commercial)
Remodeling and repair
(commercial)
Swimming Pool
Entrance Ramp only
Driveway only
Sidewalk only
Parking slab (other than driveway)
Entrance ramp & driveway, combi-
nation .,
Entrance ramp & sidewalk, combi
nation
Circular driveway
Combination ramp, driveway & park-
ingslab
Heatinq and Air Conditioninq
Heating units (residential)
New and Replacement
Heating units (commercial)
Air Conditioning (residential
central). New and replacement
. Evaporator coils only
Air Conditioning & refrigeration
(commercial)
.1....::.;...0,,,,,,, , ,.
Fee Schedule
1,200 to 2,000 sq. ft. 1:,-1
$5.00 per 100 sq. ft. over first
2,000 sq. ft.
~
$10.00 minimum permit for first
$1,000, $0.30 per $100.00 value
for allover first $1,000 value
$10.00 for first 300 sq. ft.
$8.00 for all in excess of first
300 sq. ft.
$50.00 for the first 1,000 sq. ft.,
plus $0.15 per sq. ft. for the next
5,000 sq. ft., then $0.01 per sq.
ft. thereafter with $150.00 mini-
mum permit
$30.00 minimum permit fee for 1st
$1,000 cost
$3.00 per $1,000 for next $150,000
cost
$1.50 per $1,000 for next $350,000
cost
$1.00 per $1,000 for all in excess
of $500,000
$50.00
15.00
15.00
10.00
15.00
25.00
25.00
30.00
30~00
o
$12.50 per unit
$10.00 for first 140,000 BTU, plus
$2.00 for 100,000 BTU over 140,000
BTU
$10.00 per compressor
$7.50
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$2.00 per ton, minimum $5.00 permit
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185
Permits
Fpp Srhprllllp
Ductwork only
(residential and commercial)
$10.00 for first 50 ft., plus
$1.00 per 50 ft. for all over first
50 ft.
Section 3. That Section 10-40 of the Code of Ordinance is
hereby amended to read as follows:
"Section 10-40. Application
Application for a license as a "master electrician shall be
made in writing to the electrical board, stating the name
and address of the applicant, a statement as to the active
and practical experience of the applicant, the firm name of
the partners or officers, or if a corporation, a fifteen
($15.00) filing fee, and such other relevant information as
may be required by the Electrical Board. All applications
shall be sworn to before an officer of the state authorized
to administer oaths, and officially certified to by such
officer under'his seal of office."
Section 4. That Section 10-14(c) of the Code of Ordinances
regulating the fees to be charged by the Building Inspector for electrical
wiring shall be as follows:
"Section 10-14(c). The minimum inspection fee shall be ten
($10.00) dollars. II
Secti on 5. Thi s ordinance shall take effect and be in force
from and after January 1, 1982.
PASSED AND APPROVED this
day of '
, 1 981 .
Motion by Commissioner Lewis, seconded by Commissioner Forristall, that Ordinance
Number 1184 be tabled uhtil further clarification is obtained regarding the fee
schedule. .
. Voting Aye: All
Voting No: None
With no objections voiced by members of the City Commission, Mayor Stanley
announced that in the interest of those in attendance consideration would now
be given to an Ordinance providing for Code Enforcement Search Warrants.
CODE ENFORCEMENT SEARCH WARRANTS: Ordinance No. 1186 was presented to the Commission
and read in full:
AN ORDINANCE AMENDING THE CODE OF ORDINANCES DF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS, BY THE ADDITION THERETO
OF A SECTION TO BE NUMBERED 1-08iTITLED "CODE ENFORCEMENT
SEARCHWARRANTS"; MAKING IT A MISDEMEANOR TO INTERFERE WITH
THE EXECUTION OF A SEARCH WARRANT; PROVIDING DEFINITIONS ;
AUTHORIZING THE ISSUANCE AND EXECUTION OF SEARCH WARRANTS;
ESTABLISHING .WHEN SEARCH WARRANTS ARE NOT REQUIRED;. REQUIR-
ING PROBABLE CAUSE; REQUIRING A SWORN AFFIDAVIT; REQUIRING
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186
CERTAIN FORMALITIES; PROVIDING THE MANNER IN WHICH SEARCH
WARRANTS ARE TO BE EXECUTED AND NOTICE GIVEN, ESTABLISHING O.
THE TIME DURING WHICH A SEARCH WARRANT MAYBE EXECUTED;
AUTHORIZING THE EXECUTING INSPECTOR TO SEEK ASSISTANCE IN
EXECUTING THE SEARCH WARRANT; PROHIBITING THE SEIZING OF
TANGIBLE GOODS.OR THE MAKING OF ARRESTS; PROVIDING THE MANNER
IN WHICH A RETURN IS MADE; PROVIDING FOR THE KEEPING OF RE-
CORDS; PROVIDING FOR NO CONFLICTS WITH OTHER LAWS; PROVIDING
FOR A PENALTY AS PROVIDED IN THE CODE OF ORDINANCES; PRO-
VIDING FOR A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION.
WHEREAS, the City of West University Place is a home rule
municipality having the powers of local self-government and can adopt any
regulation not preempted by, nor prohibited to, the State of Texas; and
WHEREAS, the State of Texas has provided for the issuance of
search warrants to fire marshals and health officers and has not speci-
fically prohibited home rule cities from adopting similar legislation
providing for the issuance of search warrants to other classes of code
inspectors as well; and
WHEREAS, heretofore there has not been a uniform policy among
the various city departments as to whether they were expressly authorized
to use search warrants incidental to the enforcement of various city codes,
such as the Building, Inspection, Zoning and Housing Codes; and
WHEREAS, the City Commission of the City of West University 0
Place recognized that recent changes have occurred in the law pertaining 1
to making warrantless searches for violations of such codes, which changes
the City Commission wishes to incorporate into its code enforcement programs.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the Code of Ordinances of the City of West
University Place, Texas, is hereby amended by the addition thereto of a
Section to be numbered 1-08, which said Section shall be captioned as
follows:
"CODE ENFORCEMENT SEARCH WARRANTS"
Section 2. "PENALTY. Any person interfering with the execution
of a 1 awful search warrant issued pursuant to thi s Secti on shall be guil ty
of a misdemeanor and upon conviction thereof shall be fined in any sum not
to exceed two hundred ($200.00) dollars. Each day such violation is committed
or permitted to continue shall constitute a separate offense, and shall be
punishable as such hereunder.
Section 3. "DEFINITIONS. Magistrate: shall mean any Judge of
a Municipal Court of the City of West University Place, Texas. Inspector:
shall mean any official inspector for any department of the City of West
University Place, Texas, which is charged with code enforcement, including ,0',7
inspectors for the departments of Health, Housing, Zoning and Building
Inspection and Public Safety. Search warrant: shall mean a written order,
187
issued by a magistrate and directed to any inspector, as defined in this
section, commanding him to any specified premises ~-8 c;Ietermine the presence
of a violation or violations of any ordinance or QrJdinances of the City
of West University Place, Texas."
Section 4. "WARRANTS AUTHORIZED. Inspectors are hereby
authorized and directed to seek and obtain search warrants from magistrates,
as provided in this Section, before making any inspection incidental to the
enforcement of any provision in this Code of Ordinances. Magistrates are
hereby authorized to issue such warrants subject to the requirements of
this Section."
Secti on 5. "WARRANTS NOT REQUIRED. Search warrants shall not
be required under the following circumstances:
(a) When permission to inspect has been granted by someone
apparently having charge or control of those premises;
for the purpose of this sub-section, pe~mission to in-
spect may be granted either verbally, in writing or by
some other action indicating consent, or
(b) When there exists an imminent danger or peril to human
life, limb or property or any delays resulting from the
application for a search warrant would materially increase
the likelihood of loss from such danger or~eril, or
(c) When the inspection can be executed by a person who is
an invitee on premises held open to the general public;
for the purposes of this sub-section a person ceases
to be an invitee when he has been instructed to leave the
premises or otherwise terminate his inspection by someone
having charge or control of those premises."
Section 6. "PROBABLE CAUSE. No search warrant shall be issued
pursuant to this section except on the pres~ntation of evidence or probable
cause to believe that a violation or violations are present in the premises
sought to be inspected. In determining probable cause, the magistrate is
not limited to evidence of specific knowledge, but may consider any of
the fo 11 owi ng:
(a) The age and general condition of the premises;
(b) Previous violations or hazards found present in the premises;
(c) The type of premises;
(d) The purpose for which the premises are used; and
(e) The presence of hazards or violations in the general condi-
tion of premises near the premises sought to be inspected."
n
Section 7. "AFFlDAVIT REQUIRED. A sw6rnaffidavit setting forth
substantial facts toward establishing probable cause shall be filed in every
instance in which a search warrant is requested."
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188
Section 8. "WARRANT FORMALITIES. A search warrant issued
pursuant to this Section shall be sufficient if it contains the follow-
ing requisites:
(a) That it run in the name of "The State of Texas";
(b) That it identify, as near as may be, that premise
to be inspected;
(c) That it command an inspector to inspect forthwith the
premises described; and
(d) That it be dated and signed by the magistrate."
Section 9. "EXECUTION OF WARRANTS. An inspector to whom a
search warrant is delivered shall execute it without delay and forthwith
return it to the proper magistrate. It must be executed within three
days from the time of its issuance, and shall be executed within a shorter
period if so directed in the warrant by the magistrate. The inspector
shall, upon going to the place ordered to be inspected, give notice of
his purpose to the person who has charge of or is an inmate of the place
described in the warrant. If such persons cannot be found, upon execution
of the search warrant, a copy of said warrant shall be affixed to the front
door of the building or premises inspected. In every instance, entry
shall be effected using the minimum force necessary according to the cir-
cumstances."
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Section 10. "DAYS ALLOWED FOR WARRANT TO RUN: The time al-
lowed for the execution of a search warrant shall be three whole days,
exclusive of the day of its issuance and of the day of its execution.
The magistrate issuing a search warrant under the provisions of this
section shall endorse on such search warrant the date and hour of the issuance
of the same. II
Section '1. "POWER OF INSPECTOR EXECUTING WARRANT. In the
execution of a search warrant, the inspector may call to his aid any
number of citizens in the city or Public Safety officers, who shall be
bound to aid in the execution of the same."
Section 12. "NO POWER TO SEIZE TANGIBLE GOODS OR MAKE ARRESTS.
The execution of a search warrant issued pursuant to this section shall
not include any authority to make arrests or to seize tangible goods of a
violation."
Secti on 13. "HOW RETURN IS MADE. Upon returni ng the search
warrant, the inspector shall state on the back of the same, or on some
paper attached to it, the manner in which it has been executed and shall
likewise deliver to the magistrate a copy of the report resulting from
that inspection."
Section 14. "RECORDS TO BE KEPT. The magistrate shall keep
a record of all proceedings had before him in the cases of search
warrants as part of the official records of his court."
Section 15. "CONFLICTS. Nothtng in this section shall be
construed to conflict with any state or federal law and shall be in
n
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189
addition to any rights granted thereby."
Section 16. That violation of any provisions of this
Ordinance shall be deemed a misdemeanor punishable by a fine not to exceed
two hundred dollars as provided by the Code of Ordinances.
Section'17. That should any section, paragraph, sentence,.
clause, phrase or word of this Ordinante be declared unconstitutional
or invalid for any reason, the remainder of this Ordinance shall not
be affected thereby.
Section 18. That the City Secretary is hereby authorized to
cause publication of the descriptive caption of this Ordinance as an
alternative method provided by law.
Section 19. That this ordinante shall take affect and be in
force from and after its passage and approval by the City Commission.
PASSED AND APPROVED this ____ day of
, 1 981 .
Motion by Commissioner Forristall, seconded by Commissioner Lewis, that
Ordinance Number 1186 be approved as read.
Following statements by each member of the City Commission regarding the need
and purpose of the ordinance, Mayor Stanley advised those in attendance that
the floor was now open to hear their concerns regarding consideration of the
ordinance.
Following presentation by Mrs. Mary Wheeler, 3935 Rice Boulevard, of a letter
prepared by her attorney, Mr. David Lopez~ comments from those in attendance
included restrictions included in the ordinance; lack of notification to
residents of items to be considered by the Commission; lack of need by the
Inspection Department to have powers provided by search warrants; potential
dangers of passage of such an ordinance; evils that would be created between
the Inspection Department and residents of the city; comparison of the current
situation in Poland to that being created in the city; and the lack of fear
that had always previously existed in the city.
Voting No: All
Voting Aye: None
1981 REVENUE SHARING BUDGET: Ordinance No. 1185 was presented to the Commission
and read 1 n full:
AN ORDINANCE AMENDING ORDINANCE NUMBER 1159 WHICH APPROVED
THE BUDGET OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS, FOR
THE FISCAL YEAR BEGINNING JANUARY 1,1981, AND.ADOPTED ON
AUGUST 25, 1980.
WHEREAS, the City Commission of the City of West University
Place, Texas, has on certain dates and occasions found it necessary,
worthwhile and expedient to expend funds of the city for the best interest
and welfare of its citizens for items which were not considered, nor in-
cluded, in the original budget; and
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190
WHEREAS, it is the desire of the City Commission to increase
various items of income and expenditure known to be in excess of the
amount provided for in the original budget, so that the amount of addi- I,J
tional expenditure may be offset by a like amount of additional income;
and
WHEREAS, a Public Hearing was held by the City Commission on
August 12, 1981, to establish the Federal Revenue Sharing Trust Fund in-
cluded in the 1981 budget.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the Revenue Sharing Budget of the City of
West University Place for the 12-month period beginning January 1,1981,
and ending December 31,1981, as heretofore adopted be, and it is hereby,
amended to provide for additional expenditures and revenues, as shown by
the following schedule:
1981
Original Budget
1981 1981
Additions/Deletions Amended
Revenue Sharing
Budget
Office Machines
and Furnishinqs
Finance
Personnel
Police
Fire
Engi neeri ng
Library
Senior Citizens
$ 1 , 180 $ $ 1 , 180 0
2,150 2,150
15,200 1 ,872 17,072
2,900 188 3,088
2,400 2,400
500 500
150 150
Rolling Stock and
Other Equipment
Police
Engi neeri ng
Fire
Inspection
Street
Fuel System
Parks
Recreation
$ 21,000 $ 15,946 $ 36,946
7,150 7,150
2,540 2,540
7,000 7,000
14,700 -3,230 11 ,470
4,229 4,229
5 ,105 - 166 4,939
7,650 7,650
$ 82,475 $ 25,989 $108,464
Revenues & Other Sources
Revenue Sharing Grant $ 30,000 $ 30,200 $ 60,200
Interest on Investments 10,000 2,800 12,800
Authorized Decrease in U
Fund Balance 42,475 7,011 35,464
Total Funds Source $ 82,475 $ 25,989 $108,464
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191
Section 2. This ordinance shall become effective immediately
from and after its passage and approval, and the 1981 Revenue Sharing
Budget amended accordingly.
PASSED AND APPROVED this ____ day of
, 1981.
Motion by Commissioner Polichino, seconded by Commissioner Lewis, that
Ordinance No. 1185 be approved as read.
Voting Aye: All
Voting No: NOlle
ZONING & PLANNING COMMISSION, ZONING BOARD OF ADJUSTMENT APPLICATION FEES: Resolution
Number 81-42 was presented to the Commission and read in full:
WHEREAS, State Statutes provide that at least fifteen (15) days
notice of the time and place of public hearings to be held on applications
filed with the Zoning and Planning Commission and Zoning Board of AQjust-
ment shall be published in an official newspaper of general circulation;
and
WHEREAS, Statue Statutes further provide that written notice of
all public hearings before the Zoning and Planning Commission and Zoning
Board of Adjustment shall be sent to owners of real property living within
two hundred (2001) feet of the property on which the application is pro-
posed, such notice to be given, not less than ten (10) days before the
date set for such hearing, to all owners who have rendered their said
property for city taxes as the ownership appears on the last approved city
tax roll; and
WHEREAS, costs for publication of legal notices and postal rates
have escalated; and
WHEREAS, it is the desire of the City Commission that those
property owners making applications to the Zoning and Planning Commission
and Zoning Board of Adjustment shall bear the direct expenses of such
applications.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS.
Section 1. The filing fee for any and all applications filed
for hearings before the Zoning and Planning Commission and Zoning Board
of Adjustment shall be seventy-five ($75.00) dollars.
Section 2. This Resolution shall take effect and be in force from
and after January 1,1982.
PASSED AND APPROVED this
day of
, 1981.
Motion by Commissioner Polichino, seconded by Commissioner Lewis, that
Resolution No. 81-42 be approved as read.
Motion amended by Commissioner Lewis, seconded by Mayor Stanley, that Resolution
No. 81-42 be amended to approve a filing fee of $50.00.
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192
Voting on amendment to motion:
Voting Aye: Lewis
Stan1 ey
Voting No: Forrista11
Po1ichino
Motion amended by Commissioner Lewis, seconded by Mayor Stanley, that
Resolution Number 81-42 be amended to approve a filing fee of $55.00.
Voting on amendment to motion:
Voting Aye: Lewis
Stanley
Voting No: Forrista11
Po1ichino
Voting on original motion:
Voting Aye: Forrista11
Po1ichino
Voting No: Lewis
Stanley
Motion failed.
LEGAL MATTERS: City Attorney David Allums advised the Commission.that he would
like to be included on the agenda for a workshop session soon after the first
of the year to discuss pending legal matters. It was agreed that Mr. Allums
will attend an Executive Session of a workshop meeting on January 11,1982.
Mr. Allums expressed his appreciation and gratitude to Police Chief Frank
Robinson, noting the lack of filing of Civil Rights suits during his admini-
stration.
CONCERNS OF THE CITY COMMISSION: Commissioner Po1ichino wished everyone a
Happy New Year. Commissioner Forristall offered her apologies to Chief
Robinson for not being able to attend the reception in his honor and to
those in attendance for being late in arriving at the meeting. Commissioner
Lewis advised that he had received a call from a resident living at the
corner of West Point and Oberlin offering five evergreen trees to the city
for placement in one of the parks if practicable. Mayor Stanley complimented
Director of Operations Patt Lilly on the landscaping that had been accomplished
at the site of water well #7. Mayor Stanley reported that construction was
progressing at the new wastewater treatment plant and that it could soon
be determined what affect the new drive-in bank on Robinhood would have on
traffic in the area.
STAFF REPORT: Mayor Stanley reported that a written staff report received from
City Manager Dick Rockenbaugh included an update on values of real property
owned by the city and a decision to postpone payment to the Harris County
Tax Appraisal District until after the first of the year.
BOARD AND COMMITTEE MEETING MINUTES: Minutes of the following board and committee
meetings were presented to the Commission for their information.
Zoning and Planning Commission meeting on December 10, 198]
Electrical Board meeting on December 14, 1981
Long Range Planning Committee meeting on December 17, 1981
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CITY COMMISSION MINUTES: Minutes of the regular meeting of the City Commission
on December 14, 1981, were presented for consideration.
Motion by Commissioner Lewis, seconded by Commissioner Po1ichino, that minutes
of the regular meeting of the City Commission on December 14, 1981, be approved
as submitted. ~
Voting Aye: All
Voting No: None
ADJOURNMENT: With no further business to come before the Commission at this time,
upon motion duly made, seconded and carried, the meeting adjourned at 10:45 p.m.
ATTEST:
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City Secretary
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