HomeMy WebLinkAboutMinutes_1977
18
REGULAR MEETING OF CITY COMMISSION
January 10; 1977
The City Commission convened in regular session at the City Hall on Monday,
January 10, 1977, with the following members present: Mayor Wallin, pre-
siding, Commissioners Binig, Dunn, Stanley and Thompson. The City Attorney
and City Manager were also present.
The Invocation was pronounced by Mayor Wall in.
Mr. Dusty Rhodes, 3606 Georgetown, expressed his concern about the passage
of an ordinance requiring that cats in thE:! city must be licensed. Mr. Rhodes
stated that he had owned a cat for fifteen years and that he had no intention
of puttin~ a collar and dog tag on such cat. Mr. Rhodes further stated that
it was his belief that such an ordinance should not be passed by the Commission
without a vote of the people of the city and that it was his belief that such
ordinance should be rescinded.
Mayor Wall in advised Mr. Rhodes that passage of an ordinance requiring that
cats be licensed was not something that was done on the spur of the moment,
and that it had been considered by the Commission for a number of years in
response to complaints of residents that neighborhood. cats were annoying.
Mr. A. C. Steele, 3753 Albans Road, advised the Commission that he wanted to
express his opposition to the continued closing of Bissonnet Street at its
intersection with Wroxton and Albans. Others expressing opposition to the.
street closing were Mr. & Mrs. .Carl Wagner, 3701 Albans, Mr. & Mrs. Paul
Black, 3731 Albans and Mrs. Helen Yancey, 3703 Wroxton Road. Reasons given
for wishing the street re-opened to traffic included unsightly appearance,
difficulty experienced by garbage trucks in servicing the area, inconvenience
to residents, the fact that a.fire plug had never been moved as recommended
by the Fire Chief at the time the street was originally closed, use of the
street as a playground for children of the neighborhood and the fact that it
was agreed by the Commission at the time of closure that it would be on a
trial basis.
Mayor Wall in advi sed those in attendance that a new City Commission woul d be
in office the first meeting in February and he was sure consideration would
be given to this matter. . .
Mr. Dave Ignash, 2705 Sunset, stated that he would like to go on record as
being opposed to recent legislation py the City Commission requiring a maxi-
mum height of six (6') feet for fences and prohibiting the construction of
circular driveways on lots less than sixty (60') feet in width. ~1r. Ignash
requested that consideration be given to changing each of the ordinances to
permit the construction of circular driveways on all lots in order to get
cars off of streets and the construction of eight (81) foot fences.
Mr. Joe Bracewell, Chairman of the Personnel Board, advised the Commission
that in accordance with the provisions of the City Charter he wanted to pre-
sent an Annual Report from the Personnel Board. Mr. Bracewell reViewed the
report with the Commission stating that it was believed by members of the
Personnel Board that the establishment of certain procedures and guidelines
for the operations of the Personnel Board would be most important and would
provide a means by which such Board could take a more active role in the
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personnel administration of the city. Mr. Bracewell advised the Commission
that a thorough study and revision of the city's personnel manual should be
the primary concern of a newly appointed Personnel Board.
Mr. Tom Wilson, 3015 Bissonnet, stated that he had received a telephone call
from City Attorney Charles Cockrell advising that it was now his belief that
the Zoning Board-of Adjustment did not have the authority to grant a variance
to the provisions of the swimming pool ordinance and that his only relief
would be in the amending of such ordinance by the' City Commission. Mr. Wilson
stated that he would appreciate the Commission giving consideration to amend-
ing the swimming pool ordinance to provide for a five (5) foot depth with a
. five (5) foot setback requirement. .
Mr. Cockrell advised the Commission that the only way the ordinance could be
amended would be for the Commission to so instruct him to prepare an amendatory
ordinance.
Following a lengthy discussion regarding previous study and consideration of
the ordinance provisions it was the decision of the City Commission that the
Zoning and Planning Commission be requested to address .itself to consideration
of pool construction on a 50' lot with the pool running the length of the lot
and to make a recommendation to the City Commission within two weeks for a
joint workshop session to which Mr. Wilson will be invited. .
Mr. Wilson thanked members of the Commission for their time and stated that
it was his opinion that such things as cul-de-sacs, fence heights and drive-
way construction would always be before the Commission for consideration in-
asmuch as there was no way possible to please the younger residents without
upsetting the older residents. . .
In compliance with a decision of the City Commission on December 13, 1976, when
bids were received for construction of recreation facilities at Colonial Park
the City Manager and Archltect John Mitchell stated they had reviewed the bids
received and it was their opinion that Rayko Construction Company had construc-
tion experience related to this type of facility and could adequately complete
the facilities within the time allocation. .It was, therefore, recommended that
the base bid and Alternate #1 of Rayko Construction Company be accepted and
the contract be awarded to said Company.
The City Manager introduced Mr. John Carson, president and Mr. Raymond Knox,
principal owner of Rayko Construction Company. Architect John Mitchell re-
viewed the provisions of a Standard Form of Agreement recommended by the Insti-
tute of American Architects, which contained the contract provisions between
the city and the Rayko Construction Company.
Motion by Commissioner Binig, seconded by Commissioner Stanley; that. a contract
for the construction of recreational facilities and tennis courts at Colonial
Park be awarded to Rayko Construction Company in the amount of $319,625.00.
Voting Aye: All
Voting No: None
Mr. Carson advised the Commission that representatives of Rayko would meet with
Mr. Mitchell in the next few days; would start awarding sub-contracts; and hoped
to start construction within the next ten (10) days to two weeks.
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Ta~ A~sessor/Collector Robbie Barnett pre~ented the fOllowing schedule of current
tax collections.
1976 Taxes Billed $ 1,003,782.00 U
Taxes Collected as of 12/31/76 964,038.03
Collection of Delinquent Taxes 2,666.66 966,704.00
Uncollected Taxes as of 1/7/77 (3.69%) $ 37,077.31
Mr. Barnett presented the following list of del inquent personal property taxes.
with a request that he be authorized to write-off delinquent taxes over four (4)
years old in the amount of $1,782.00.
1969
---- John P. Robinson, Patent Atty.
M. B. Hamer & Co.
McGee Shell Servo Station
Crawford's Phillip 66
Black Orchid Lounge
1970
Gordon White's Washateria
Salley Corp of Texas
Jim Guest Course
McGee Shell Servo Station
Fina Service Station
Chez Anatole
Alfies
3.70
13.91
11.99
24.05
57.28
82.88
5.92
8.14
11 .99
1.48
3.85 '
249.53
11 0.93
1971
363.79
Alfies
Berry Cl eaners
Gordon Whites Washateria
House & Home Realty Ins. Co.
House of Koloches
Lipp Cleaners & Laundry
Tool & Equip. Co., Inc.
269.76
23.04
51.20
6.40
96.00
29.92
109.28
585.60
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1972
-Alfies
Bread Basket Bakery
Dental Prosthetics Co.
Mister Photographer
Tool & Equip. Co., Inc.
316.05
15.30
7,20
4.80
127.95
471.30
$ 1,782.79
Motion by Commissioner.Thompson, seconded by Commissioner Dunn, that the Tax
Assessor/Collector be authorized to charge off delinquent personal property
taxes over four (4) years old in the amount of $1,782.79.
Voting Aye: .All
Voting No: None
Mr. Barnett advised the Commission that real estate taxes in the amount of $187.97
had accumulated since 1930 on the West 201 of Lot 26, Block 9, Colonial Terrace
which.had been listed as belonging to Fantham& Fantham but actually was not in
existence because of the platting and rep1atting of the property, and it was his
desire to also charge off this tax.
Motion by Commissioner Thompson, seconded by Commissioner Dunn, that the City
Tax Assessor/Collector be authorized to charge of $187.97 in real estate taxes
on the West 26' of Lot 26, ~lock 9, Colonial Terrace Addition.
Voting Aye: All
Voting No: None
Mr. Barnett advised the Commission tbat taxes in the amount of $10.80 should
be charged off inasmuch as the tax roll was lncorrect in the listing for the
West 51 of Lot 20, Block 2, Sunset Terrace #7.
Motion by Commissioner Binig, seconded by Commissioner Dunn, that taxes in the
amount of $10.80 for a five foot strip of land erroneously billed during 1972,
1973 and 1974 be charged off by the Tax Assessor/Collector.
Voting Aye: All
Voting No: None
Bids received for landscaping of Liberty Hill Park and results announced as
follows:
Bidder
Materials Onlv
Comolete Proiect
Bradshaw Nursery 1,590.88 2,974.96
Cornelius Nursery 2,560.65 3,540~30
Green Acres 1,984.00 3,199.00
Paul IS Green Thumb No Bid 6,060.41
Hans Peterson 2,730.95 4,364.15
Plant Handllr 2,172.25 No ~id
Teas Nursery 3,063.00 4,493.16
Motion by Commissioner Stanley, seconded by Commissioner Binig, that a contract
for landscaping of Liberty Hill Park be awarded to Bradshaw Nursery on their low
bid of $2,974.96 for the complete project.
Voting Aye: All
Voting No: None
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The Commission was advised that the 1947 American LaFrance "Invader" fire truck
had been advertised in the Southwestern Argus and in the Texas Fireman's News,
however, no bids had been received. It was requested tryat the truck be ad-
vertised one more time in hopes that some of .the antique fire truck fans
would be interested in purchasing it inasmuch as the age of the truck 'made
it useless for service with any firefighting unit since it would no lQnger
qualifY for key rate credit.
Motion by Commissioner Stanley, seconded by Commissioner Thompson, that the
City Manager be. authorized to advertise for sale of a 1947 American LaFrance
fire truck with bids to be received by the City Commission on March 14, 1977.
Voting Aye: Binig
Dunn
Stanley
. Thompson.
A Cooperation Agreement between Harris County arid the City'of West University
Place for a Community Development Block Grant was presented to the Commission
together with Resolution Number 77-1 which was read in full.
Voting No: Wallin
WHEREAS, heretofore by Resolution Number 76-2, passed and approved
by the City Commis.sion of the City of WesLUniversity Place, Texas, on Janu-
ary 26, 1976, the City joined with Harris County, Texas in a Community De-
velopment Program for the year 1976; and
WHEREAS, the City Commission has been advised that Harris County
desires to includ,e the population of the City as a portion of the population
of the County in the County's application to the U. S.Department of Housing
and Urban Development for the third year funding request for a grant known as
Community Development Block Grant No. B-77~UC-48-0002; and
WHEREAS, the City desires that its population be so included in said
application; and
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WHEREAS, to that end Harris County has presented to the City a pro-
posed Agreement, a copy of such Agreement being marked Exhibit A and being
attached hereto for all purposes.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS:
Section 1. That they Mayor be, and he is hereby, authorized to exe-
cute on behalf of the City the Cooperation Agreement between Harris County and
the City of West University Place, a true copy of which is attached hereto
marked Exhibit A.
Section 2. That duplicate originals signed by the Mayor be delivered
to Harris County for approval and execution by the Commissioners Court of
Harris County.
day of .
, 1977.
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PASSED AND APPROVED this
Motion by Commissioner Thompson, seconded by Commissioner Dunn, that Resolution
Number 77-1 be approved as read.
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Voting Aye: All
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yoti ng no:. None
The Commission was advised that inasmuch as the provisions 'of House Bill 275
precluded the holding of the regular city election on the date provided for
in the City Charter it was necessary to consider an ordinance providing for
a date on which the new City Commission would take office. Ordinance Number
1086 was presented and read in full:
AN ORDINANCE PROVIDING THAT THE OFFICIALS ELECTED AT
THE CITY ELECTION TO BE HELD ON JANUARY 15,1977 SHALL
TAKE OFFICE ON THE THIRTY-FIRST (31st) DAY OF JANUARY,
1977; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, by virtue of the provisions of Article 201.b of the Texas
Election Code, the.City.of West University Place was prohibited from holding
its regular city election on the first Tuesday following the first Monday in
November, 1976; and
WHEREAS, the city was required by said Article to hold its regular
city election on January 15, 1977; and
WHEREAS, the. City Commission desires to fix a time for the officials
elected 'at such election to take office.
NOW, THEREFORE, BE, IT ORDAINED BY THE CITY CO~1MISSION OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the Mayor and City Commission elected at the
city election to be held on January 15, 1977, shall enter upon their duties of
office on the thirty-first. (31st) day of January, 1977. . .
Section 2. That this ordinance shall take~ffect and be in force
immediately from and after its approval and passage as required by law.
PASSED AND APPROVED this
day of
, 1977.
Motion by Commissioner Stanley, seconded by Commissioner Binig, that Ordinance
Number 1086 be approved as read.
Voting Aye: All
Voting No: None
The Commission was presented an agreement between Harris County and the city
for the continuation of a nutrition project and Resolution Number 77-2, which
was read in full:
WHEREAS, heretofore the City of West University Place, through its
Council on Aging, has cooperated with Harris County in the operation of a
nutrition project; and
WHEREAS, Harris County has now presented to the city a formal .agree-
ment covering the rights, duties and operatiori of th~ parties.
. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS:
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Section 1. That the City Commission deems it advantageous and'adisable
to enter into an agreement with Harris County in conn~ction with.a nutrition
project award under Title VII of the Older Americans Act.
Secti on 2. That the Mayor be.. arid he is hereby, authorized to enter
into the afor.esaid agreement between Harris County and the City of West Univer-
sity Place, Texas, which said agreement is hereby referred to and made a part
hereof for all purposes as though fully set out herein.
Section 3. . This Resolution shall take effect and be in force immediately
from and after its ppssage and approval as required by law.
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PASSED AND APPROVED this
day of
, 1977.
Motion by Commissioner Dunn, seconded by Commissioner Binig, that Resolution
Number 77-2 be approved as read.
Voting Aye: All
, Voting No: None
Commissioner Stanley presented each member of the City Commission a copy of
a proposed ordinance establishing an Ambulance Advisory Committee, requesting
that it be studied and included on the regular Commission agenda for its next
meeting on January 24, 1977. .
Commissioner Binig stated that in her opinion the Recreation Department did
not have enough activities planned for the high school students in the city
and this should be considered when. a new Recreation Director is employed. .
The' Commission was advised that the current~appointment of Mr. Charles Orsburn
as 8ssQciate_Judge.oftheMunicipal Court had expired and in order to continue
having a substitute when Jua~e Dunn is unav,ilableconsideration should be
given to reappointment. ' .
~.1otion by Commissioner Stanley, seconded by Commissioner Thompson, thatMr..
Charles Orsburn be reappointed Assotiate Judge of the Municipal Court for a
period of sixty. days.
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Voting Aye: All
Voting No: None
The Commission was presented a letter submitted by City Attorney Charles
Cockrell setting forth charges made for legal services rendered to the city
and requested that fees for such service be. increased to $40.00 per hour.
Motion by Commissioner Thompson, seconded by Commissioner Stanley, that fees
paid to.'City Attorney Charles Cockrell for legal services rendered to the city
be increased to an amount of $40.00 per hour.
Voting Aye: All
Voting No: None
The following list of resident insurance agents meeting previously established
criterla for participation in the premium distribution of commissions paid on
insurance premiums by the city during the year 1976 was presented for considera- n
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Charles Brown
James E. Cornelius
Wynne L. Creekmore
Joe O. Eason
Aubrey L. Frye
Wayland "Buddy" Hancock
George L. Hawkins
T. P. Hewitt
Fred E. Hughes
StephenE. Kane
J. A. Meason
Robert Overstreet
S. W. . Ramey
Jack R. Rawson
Fred A. Rhodes. Jr.
'R. J. "Hollis" Wa1dt
Joe L. Williams
6535 Sewanee
6430 Buffalo
. 37 59:t~mg 1 ~y
3777 Nottingham
3008 Rice
3909 University'
3514 Cason .
3755 Tangley
4016 Villanova
3413 Georgetown
3J29 Robinhood
3113 Pittsburg
3409 Rice
2819 Bissonnet
2929 Bissonnet
5932 Auden
3112 Lafayette
Charlie Brown Agency
Cornelius & Associates
Creekmore &~acobs
Danvers-EasonIns. Agency
Aubrey Frye & Company
Wayland Hanco~k Ins.. Agen~y
Blaine & Company
T. P. Hewitt & Son
Northwestern National Life
The Kane Agency
Jameason & Company
Broadfoot & Overstreet
John L. Wortham & Son
Jack Rawson Agency
Fred Rhodes & Company
Wayland Hancock Ins. Agency
Sol L. Wisenburg
Motion by Commissioner Dunn, seconded by Commissioner Stanley, that previously
established method of distribution be used for the disbursement of commissions
paid on insurance premiums by the city.
Voting Aye: . All
Voting No: None
The Commission was advised that the City Charter requires that e1eetionresults
be canvassed within five (5) days after the election and it would be necessary
for the City Commission to hold a special meeting for such purpose.
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Moti on by Commi ss i oner Stanley, seconded byCommi 5S i bner':Tholllpson, th~t-:'?I':
special meeting of the City Commission. be called for 7:00'p.m., Thursday,
January 20, 1977 for the purpose of canvassing the results of an election to
be held on Saturday, January 15, 1977.
Voting Aye: All
Voting No: None
A letter received from the House of Representatives, Committee on Elections,
requesting an opinion from city officials regarding experience with an amend-
ment to the Texas Election Code establishing uniform election dates was pre-
sented to the Commission..
A letter from the Texas Municipal League regarding proposed legislation
requiring fiscal notes for bills affecting city governments was reviewed for
the Commission.
Motion by Commissioner Stanley, seconded. by Commissioner Binig, that Represen-
tative Brad Wright be advised that the City Commission, as a body, are in
support of the provisions as outlined in a letter from the Texas Municipal
League dated January 3, 1977.
Voting Aye: All
Voting No: None
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It was noted that any information distributed by the Texas Municipal League
during the current session of the Legislature should be directed to members
of the City Commission.
Minutes of the regular meeting of the City Commission on Monday, December 27,
1976, were presented and the following action taken: Motion by Commissioner
Stanley, seconded by Commissioner Thompson, that minutes of the regular meet-
ing of the City Commission on Monday, December 27, 1976, be approved as sub-
mitted.
Voting Aye: All
Voting No: None
With no further business to come before the'Commission at this time, upon
motion duly made, seconded and carried, t~e'meeting adjoured at 10:15 p.m.
G?~~J;
Mayor
ATTEST:
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Asslstant City Secretary
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SPECIAL MEETING OF CITY COMMISSION
January 20 , 1977
The City Commission convened in special session at the City Hall on Thursday,
January 20, 1977, with the following members present: MayorWallin,.pre-
siding; Commissioners Binig, Dunn, 'Stanley and Thompson. The City Attorney
and City Manager were also present.
Mayor Wallin ascertained that proper notice had been posted concerning the
special meeting called for the purpose of canvassing the results of the city
election held on Saturday, January 15, 1977.
The returns of the election submitted in sealed envelopes to the attention
of the Mayor and City Commission were presented and opened by Mayor Wallin.
The results, as certified by the' Precinct Judges, were read by the Mayor and
canvassed by the City Commission, whereupon the Mayor requested that City
Attorney Charles Cockrell read Resolution #77-3.
Motion by Commission Thompson, seconded by Commissioner Binig, that Resolu-
tion Number 77-3 canvassing the returns of a General City Election held on
Saturday, January 15, 1977" be approved as read.
Voting Aye: All
Voting No: None
City Attorney Charles Cockrell read Resolution Number 77-4;
Motion by Commissioner Dunn, seconded by Commissioner Stanley, that Resolu-'
tion Number 77-4 canvassing the returns of a Special City Election held on
Saturday, January 15, 1977, beHapproved as read.
Voting Aye: All
Voting No: None
With no further business to come before the Commission at this time, upon
motion duly made, seconded and carried, the meeting adjourned at 7:30 p.m.
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Assis ant City Secretary
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REGULAR MEETING OF CITY COMMISSION
January 24, 1977
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The City Commission convened in regular' session at the City Hall on Monday,
January 24, 1977, 7:30 p.m., with the following members present: Mayor
Wallin, presiding; Commissioners Binig, Dunn, Stanley and Thompson. The
City Attorney and City Manager were also present.
The Invocation was pronounced by Commissioner Stanley.
The City Manager introduced Chief of Police' James O. Bryant, who advised
the Commission that he had been requested by the 100 Club of Houston to
furnish them with the name of a West University Police Officer whose ser-
vice during the year 1976 was of such outstanding nature that he could be
designated 'by the 100 Club of Houston as "0ffi.cer of the Year" for the
City of West University Place. Chief Bryant reviewed for the Commission
action of Patrolman Daniel Sparks in rescuing an elderly, crippled lady
from her burning home, noting such action was his basis for recommending
Patrolman Sparks' for designation as "0fficer of the Year'l by the 100 Club
of Houston. .
Resolution Number 77~5 was presented to the Commission and read in full.
WHEREAS, Chief of Police James O. Bryant has heretofore been
requested to submit the name of a police officer to the 100 Club of Houston
to be designated by that Cl~b as West University Police Department "0fficer
of the YearN; arid
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WHEREAS, Chief Bryant has examined the records and activities of
the Police Department for the year 1976; and
WHEREAS, it was d~termined that the record of service of Officer
James Daniel Sparks was of such exemplary nature that his name should be
submitted to the 100 Club of Houston as "0fficer of the Year"; and
WHEREAS, the 100 Club of Houston has selected James Daniel Sparks
as"Officer of the Year" for the City of West University Place and the award
for such honor is to be presented on January 26, 1977; and
WHEREAS, the City Commission wishes to express it's congratulations
to Officer James Daniel Sparks for his exemplary service during the year 1976
and for his selection as "0fficer of the Yearn.
NOW, THEREFORE, BE IT RESOlVED BY THE CITY COMMISSION OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the City Commission hereby expresses its apprecia-
tion to Officer James Daniel Sparks of the City of West University Place Police
Department for his exemplary service to the city and the citizens thereof.
Section 2. The City Commission offers its sincere congratulations !~
to Officer James D~niel Sparks for his selection by the 100 Club of Houston U
29
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Section 3. That this Resolution shall be spread upon the minutes bf
the City Commission and a copy hereof signed by the Mayor, and City Commission-
ers shall be presented to Offtcer James Daniel Sparks.
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PASSED AND APPROVED th";':s
day. of
'~~?(
, 1977.
Motion by Commissioner Stanley, seconded by Commissioner Thompson, that Resolu-
tion Number 77-5 be approved as read.
Voting Aye: All
Voting. No: None
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Mayor Wall in extended congratul ations to Officer Sparks on his designation
as 1I0fficer of the Year" by the 100 Club of Houston.
Officer Sparks introduced his wife, Sharon, to the Commiss'ion and expressed
hiS appreciation. ., .
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The City Manager introduced Mrs. Jackie Kirby, 6435 Buffalo Speedway, to the
Commission noting that she had been employed as Director of Parks and Recrea-
tion, thereby becoming the flrst female Department Head ever employed by the
City of ~est University P1 ace. . . .
Motion by Commissioner Binig, seconded by Commissioner Dunn, that the City
Commission concurs in the action of the City Manager in the employment of
Mrs. Jackie KirbY as Director of Parks and Recreation, and that the effec;"
tivedate of such appointment be with the' working' day beginning Friday,
January 21,1977, at an annual salary of $15,OOO~OO.
Voting Aye: All
Voting No:"' None
Mayor Wallin thanked Mrs. Kirby for appearing and welcomed her as an employee
of the City of West University Place~
Mr. Don Loggins ot" the Gulf Coast Cable Television Company appeared before
the Commission to' introduceMr~ Jerry Horton who is now the General Manager
of such company. Mr. Loggins'stated that' he would continue to be associated
with the Gulf Coast Cable Television Company in another capacity and that
Mr. Horton would be working closely with the city as progress was made on
the installation of the cable system... .
Mr. Horton stated that the Ho'uston Lighting & Power Company stri ke and bad
weather had hampered work in preparing the poles for installation of the cable
system, however, it was now believed that construction would begin within
ninety days. .
Mayor Wall in thanked Mr. Loggins and Mr: Horfoh. for a'ppearing before the Com-
mission.
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The City Manager adv'ised the Commiss'ion that he had viewed the temporary plans
developed by Architect David Stanger for construction of Independence Park,
and that Mr. Stanger was in attendance at.the meeting to present his plans
to the City Commission. Mr. Jess Sanford, 3422 Nottingham, was introduced as
arepr.esentatfve of the We~t University Methodist Church, to assist in work-
ing out problems regarding the construction of the park along an easement
used by the church for parking purposes.
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Mr. Stanger presented his preliminary plans, including a survey of the pro-
perty prepared by an engineering firm, noting encroachments, fence construc-
tion, location of plants and trees that an effort will be made to retain, and
possible difficulties that may be encountered as the project progresses.
Mayor Wallin expressed appreciation to Mr. Stanger and Mr. Sanford.
Mr. W. B. Lee, 3301 University Boulevard, appeared before the Commission
with Mr. Saxon, a prospective purchaser for his property, with a request
that the City Commission grant some relief to the method in which his pro-
perty is situated:' and zoned.
Mr. Lee stated that his property was unique in the fact that there was a
50' x 100' lot in the rear to which access could be gained by use of a 20'
x 120' portion of Lot 8, and if such areas could be designated as a building
site Mr. Saxon would be able to handle financing for the purchase of all of
the property.
Mr. Saxon advised the Commission that he wanted the area designated as a
building site only for financing purposes and if he was able to purchase the
property it was his intention to construct a basketball goal and volleyball
court on the:'Nacant property, and would not be interested in building on
the property or selling it for that purpose.
City Attorney Charles Cockrell stated that Mr. Lee had made an application
with the Zoning and Planning Commission to designate'the area as a building
site and that such Commission had requested an opinion from him on the matter.
Mr. Cockrell stated that he had advised Mr. Lee that in his opinion there was
no Board or Committee that could help his situation, but certainly he was free
to present a request to the City Commission if he so desired. Mr. Cockrell
further stated that in the event the City Commission' desired tore-zone the
property it would be "spot zoning" and it was his recommendation that such
action not be taken, however,-in some instances spot zoning had been recog-
nized as being valid and to re-zone the property the calling of a public
hearing and usual method of rezoning would have to be followed.
Motion by Commissioner Binig, that the City Attorney be instructed to start
the process for amending the Zoning Ordinance to allow the east 20' of Lot 8,
Block 22, West University Place 1st Addition and the west 501 of Lot 6, Block
WestUniver'sity Place 1st Addition, to be designated as a build4ng site.
Motion died for lack of a second.
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Following a lengthy discussion regarding any recourse Mr. Lee might have,
whether the property in question is presently considered as one lot or two,
and the amending of the Zoning Ordinance, Mr. Lee was requested to furnish
Mr. Cockrell with the exact legal description of the property and that it
will be reconsidered 'at the first meeting' of the new City Commission on
February l4th~' . .
The Commission was adVised that the Police Department had 'accumulated twenty- U
four (24) bicycles and desired to hold a public auction for the sale of them. ..
The City Attorney had' advised.that such sale would be permitted provided a
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legal notice was inserted in the city~s official newspaper on two separate
occasions and after a thirty-day 'per;-o~. .
Moti on by Commi ss i oner ThompsQn~; .,~seconded by Commi ss i oner StaBJ ey, : that the
required legal notice be publiShed in the Southwestern Argus on two occasions
and a public auction for the sale of bicycles accumulated by the Police De-
partment be held on Saturday, February "26, 1977, 10:00 a.m. .'
Voting Aye: All
Voting No: None
A recommendation from the Chief of Police for the installation of Ii "Stop"
sign on Duke Street with its intersection with Vanderbilt Street, was pre-
sented to the Commission.
Motion by Commissioner Binig, seconded by Commissioner Dunn, that the recom-
mendation of the Chief of Police 'beaccepted and a "Stop" sign installed on
Duke Street at its intersection with Vanderbilt,' .
Voting Aye: Binig.
Dunn
Stanley
Wa 11 in
Voting ,No: Thompson
. ~ . .
A.recommendation was presented to the Commission from th~ Chief of Police
for the installation of a "No Parking Anytime" sign in front of the resi-
dence of Mrs. Marie Esser, 3006 Sunset'Boul~vard, along the north curbline
of Sunset Boulevard, from the west curbli~e of Belmont Street, to a point
150 fe~t west of the west curbline of Belmont Stre~t.
Motion by Commissioner Dunn, seconded by Commissioner Stanley, that the re-
commendation of the Chief of Police be accepted and a "No Parking Anytime'l
sign be installed. .' .
Voting Aye: Dunn
Voting No: Binig
Stanley
Thompson
Wallin
Motion by Commissioner, Binig, seconded by Commissioner Thompson that a study
be made on traffic control. and parking at Wier Park.
Voting Aye: All
Voting No: None
. .
AN ORDINANCE AMENDING THE. CODE OF OROINANCESOF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS BY THE ADDIT'ION'THERETO
OF SECTION 11-19 J 3 ESTABLISHING AN AMBULANCE ADVISORY
COMMITTEE AND PROVIDING THE DUTIES'THEREOF; AND PROVIDING
AN EFFECTIVE DATE.
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WHEREAS, by Ordinance Number 1056 the City of West University Place,
Texasestabli$hed rules and regulations for the operation of emergencyambul-
lances within the city and provided for the personnel necessary to operate
such vehicles; and
WHEREAS, the City Corrmission desires to avail itself of professional
advice in connection with the operation of the emergency ambulance service; and
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WHEREAS, .to accomplish such purpose the City Commission believes it
to be advisable to establish a Committee comprised of knowledgeable citizens
and specialists 'in various fields.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the Code of. Ordinances of the City of West Univer-
sity Place, Texas, is hereby amended by aclding.the following Section to be
number 11-19.13, which said Section shall read as follows:
"Section 11-19.13 - Ambulance Advisory Committee
A. An Ambulance Advisory Committee is hereby created to consist of
two (2) medical doctors, who are members of the Harris County
Medical Society; one (1) registered nurse; a citizen of West Uni-
versity Place and the Chief 'of the Fire Department of the city.
The City Health Officer and the City Manager shall be ex officio
members of said Committee without voting privileges. The Ambu-
1 ance Advi sory Comrrli ttee', and' the Chairman thereof, shall be ap- 0
pointed by the City Commission and shall serve for a period of
one year commencing on the first day of January of each year and
until their succeSSOrS are appointed and qualified. Members of
the Committee shall serve without compensation.
8, The Committee shall be an advisory committee and shall make:'-ee-
commendations to the City Commission and in advising and making
recommendations to the City Commission, the Committee shall have
the power and authority to:
(1) Prepare and submit to the City Commission a written manual
defining the geographical boundaries of primary and second-
ary ambulance service; providing for establishment of pro-
. cedures for continuation of certification of emergency ser-
vice personnel; encouraging the Committee and/or individual
members thereof to meet with the Emergency Medical Services
Committee of Harris County Medical Society and to cooperate
with such Committee commensurate with the best interests of
the city.; determining and recommending proper procedures for
record keeping for the ongoing operation of the emergency
medical service; and to make such further studies and re-
commendati ons as shall be. necessary to provi de an effi ci ent
and economic emergency ambulance service for the city.
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(2) The Chief of the Fire Department may submit questions and
policies to the Committee for consideration, advice and re-
commendations in connection therewith.
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C. It shall be the further duty of such Committee to meet at least
once each three (3) mon~hs of each calendar year.
Section 2. This ordinance shall take effect and be in force immed-
iately from and after its passage and approval as required by law. ;
PASSED AND APPROVED this
day of
, 1977.
Motion by Commissioner Stanley, seconded by Commissioner Binig, that Ordinance
Number 1087 be approved as read.
Voting Aye: All
Voting No: None
The City Manager advised that he would like to visit with the Southwestern
Argus regarding such newspaper's qualifications to serve as the city's official
newspaper prior to making a recommendation and that such: matter would be in-
cluded as an agenda item for the February 14, 1977 meeting of the City Com-
mission~ .
_ Ordinance Number 1088 was presented to theoCommission and read in full.
AN ORDINANCE REGULATING THE AMOUNTS OF FEES TO BE CHARGED
BY THE BUILDING"INSPE~TOR FOR NEW CONSTRUCTION, REMODELING
OR REPAIRS, INSTALLATION OF HEATING AND COOLING EQUIPMENT,
CONSTRUCTION OF SWIMMING POOLS, DRIVEWAYS AND VARIOUS OTHER
IMPROVEMENTS; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY 'COMMISSION OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS:
Section 1. That the fees to be charged by the Building Inspector
for permits for the construction, repair and/or installation of buildings,
driveways, and/or other improvements shall be" in accordance with the follow-
ing schedule: -
Permits
Fee Schedule
$10.00 per 100 sq. ft. for first 1,200
sq. ft.
$8.00 per 100 sq. ft., thereafter, 1,200
to 2,000 sq. ft.
$5.00 per 100 sq. ft. over first 2,000 sq.
ft.
:Remodeling & repairs (residentfal) $10.00 min"imum permit for first $1,000
including new or replacem'ent . '. $0.30 per 100".00 value for all over first
roofing . $1,000 value
New construction (resi~en~ial)
Garages, new, replacement and
remodeling
$10.00 for first 300 sq. ft.
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Carports, new and replacement
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$8.00 for all 'in excess of the first 300
sq. ft,
$50.00 for the first 1,000 sq. ft. plus
$0;15 per sq. ft. for the next 5,000 sq.
ft. then $0.01 per sq. ft. thereafter
with $150.00 minimum permit
. .
New construction (commercial)
Remodeling and repair
(commercial)
$20.00 for first $1,000
Plus $0.75 per $1,000 for next $20,000
$0040 per $1,000 for next $30,000
$0.20 per $1,000 for allover $51,000
$50.00
$10.00
$10.00
"$15.00
Swimming Pool
Entrance ramp and sidewalk
Driveway
Combination of entrance ramp,
sidewalk and'driveway
Circular driveway, including
ramps and"sidewalk
Heating and Air Conditioning
Heating units (residential)
New or replacement
Heating units (commercial)
$15.00
$10.00 per unit
$10.00 for first 140,000 BTU, plus $2.00
for 100,000 BTU over 140.000 BTU
Air Conditioning (residential
central) new or replacement.
$7.50 per compressor
Ai~ Cqnditioning & Refrigeration
(commercial) .
Duct work. only
(residential and commercial)
$2. 00 per ton,. mi n i mum $"5.00 permit
$10.00 for first 50 feet, plus $1.00 per
50 feet allover first 50 feet.
Motion by .Commissioner Thompson, seconded by Commissioner Dunn, that Ordinance
Number 1088 be approved as read.
Voting Aye: All
Voting No: None
The Commission was presented a comparison of swimming pool revenues for the
years 1975'and 1976', compari'son of season ticket 'sales and a schedu:1e showing
fees charged for season tickets and genera 1 admittance . .
Motion by Commissioner Binig, seconded by Commissioner Stanley, that fees
charged for season tickets and general admission' remain the .same as for.
.the 1976 season, with such charges being reviewed subsequent to the com-
pletion of the new recreational facility.
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City Attorney Charles Cockrell advised the Commission that he had received
a copy of a letter to the Commission from Mr. Saul Friedman of S & S Con-'
tracting protesting action of the Commission in awarding a contract for the
construction of Colonial Park recreational facilities to Rayko Construction
Company. Mr. Friedman's letter:.$,tated.that conversations wit~ Architect
John Mitchell led his firm to belleve they would be awarded a contract for
the construction and they had proceeded to write subcontracts, hired per-
sonnel for the project and set theprdject up on the computer. Mr. Cockrell
stated that he would wait until he discussed the matter with Architect John
Mitch~ll before f!1akirig any rec~mmEmdation to the Commission.
The City Manager advised that Mr. Dieter Ufer, Bayshore Engineers, Inc. and
engineer for the storm sewer construction, had prepared a prel imi'nary punch
list which the constractor was working on and would soon have a final punch
list prepared. He further reported that the contractor had done a very good
job on resurfacing the 3600 block of Georgetown and with the construction of
a bulkhead at th~ dead end of theblotk he believed the residents were now
pleased.
In response to a question regarding re-surfacing of Cason Street adjacent
to the recently constructed townhouses, the Commission was advised' that the
project would be on the Street Department's spring work schedule inasmuch as.
the weather was too bad for street work at this time.
When advised that an eligible project to share with Harris County in a Com-
munity Development Grant had to be designated by February 14th, it was the
decision of the Commission that this matter be studied and the required de-
signation prepared.
Assistant City Manager advised the Commission that Parks and Recreation Director
Jackie Kirby was now getting oriented with the city's operation and it was his
belief that an orderly transition of park maintenance and the recreation pro-
gram would follow. .
Commissioner Stanley advised the Commission that State Representative Herman
Lauhoff would attend a meeting on Saturday, January 29,1977, 1:00 p.m~ to
discuss his recently introduced legislation dealing with emergency medical
services.
Commissioner Stanley advised the Commission that there was available a list
of medical doctors and that a list of registered nurses would be obtained
for use in making appoints to the Ambulance Advisory Committee.
Commissioner Dunn stated that he would like to express his personal apprecia-
tion to the City Commission, City Attorney, City Manager, City Secretary and
others for having made the past two years on the City Commission a very plea-
sant experience.
Commissioner Binig stated that serving on the City Commission had been a learn-
ing experience for her and had been a pleasure.
Commissioner Stanley stated that it had been hisJpleasure to serve on the Com-
mi ssi on for four years.
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Commissioner Thompson stated that inasmuch as he was staying he would reserve
his speech making for'a later date. .
Mayor Wall instated that'a ldt bf hard work had been done during the past two
years by the City Commission and there remained much for the new Commission.
Minutes of the regular meeting of the Electrical Board on January 17, 1977
were presented to the Commission for their information.
. ,
Minutes of the regular meeting of the Zoning and Planning Commission on
January 11,1977, were presented to the Commission for their information.
. .
Minutes of the regular meeting of the City' Commission on Monday, January 10,.
1977 were'~resented for consi~eration and .thefollowing action taken: Motion
by Commissioner Thompson, seconded by Commissioner Stanley, that minutes of
the regular meeting of the City Commission on Monday, January 10,1977, and
the special meeting on January 20,1977, be approved as submitted.
Voting Aye: All
Voting No: None
With no further business to come before the Commission at this time, upon
'motion duly ~ade, seconded and carried, the meeting adjourned at 10:45 p.m.
i-.
Q~W4J~r
ayor
ATTEST:
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Asststant C1 ty . ecretary
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SPECIAL MEETING OF CITY COMMISSION
~~ January 31, 1977
" . ,,\ ~...
The City Commission convened in special session at the City Hall on Monday,
January 31, 1977,7:30 p.m., with the following members present: Mayor
Wallin, presiding; Commissioners Binig, Dunn, Stanley and Thompson. The
City Attorney and City Manager were also present.
The Invocation was pronounced by the Reverend Albert Walling, Associate Rector,
. St. Marks Episcopal Church. .'
Minutes of the regular meeting of the City' Commission on Monday, January 24,
1977 were presented for consideration;
Motion by Commissioner Thompson, seconded by Commissioner Stanley, that minutes
of the regular meeting of the City Commission on Monday, January 24, 1977, be
approved as submitted.
Voting Aye: All
Voting No: None
Mayor Wallin introduced members of the City Commission and the newly elected
Commission to those in attendance at the meeting, and stated that the meeting
was for the purpose of administering the Oath of Office to the newly elected.
City Commission. .
Judge Phil Peden, First Court of Civil Appeals, administered the Oath of Office
to Commissioner Philip Dunn as Mayor of the City of West University Place.
Judge Peden then administered the Oath to Commissioners Ben K. Greene, Michael
Parks, Betty Sellers and J. B. Thompson as Commissioners of the City of West
University Place.
Mr. Wallin expressed his appreciation to members of the Commission for the time
and effort they had spent in consideration of the city's business, noting that
a total of 453 hours had been spent in workshop sessions, in addition to the
regular meetings of the Commission. Mr. Wallin stated that such time was in
addition to the many hours spent by Commissioner Binig 'attending meetings of
the Houston-Galveston Area Council; that she and Commissioner Dunn had spent
in organization of the Council on Aging; time spent by Commissioner Stanley
studying the city's ambulance needs; and by Commissioner Thompson in attendance
at various meetings in the city's interest.
Mr. Wallin, Mrs. Binig and Dr. Stanley retired from the Commission table at
this time. . .
Mayor Dunn called the meeting to order, thanki ng Judge Peden and Rev. Wa 11 i ng
for their participation. Mayor Dunn stated that he would like to take this
opportunity to speak as a citizen and express his appreciation to Mayor Paul
Wallin, Mayor Pro-Tern Mary Ann Binig and Commissioner Rufus Stanley for their
dedication to solving the major and minor problems that had faced the city dur-
ing the past two years, and that he was sorry they would not be serving as mem-
bers of the City Commission as projects begun during their administration were
completed.
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Mayor Dunn announced that in order to affect a s~ooth transition the first order
of business would be the election of a Mayor Pro-Tern.
Motion by Commissioner Parks, seconded by Commissioner Sellers, that Commissioner
J. B. Thompson be elected Mayor Pro-Tem by-acClamation.
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Voting Aye: All
Voting No: None
In order that they Mayor and Mayor Pro-Tern have the necessary authority to sign
or countersign checks drawn on all banks or' financial institutions serving as
despository for the city, Resolution Number 77-6 was presented'and read in full.
WHEREAS, a city election'washe1d on'the fifteenth day of January,
1977 in the City of West University Place, Texas, for the purpose of electing
a Mayor and four members of the City Commission; and
WHEREAS, the votes cast at thee1ectionhe1d'on January 15, 1977,
were canvassed by members of the City Commission on the date of January 20,
1977, and it was determined that Mr. Philip A. Dunn had been duly elected
Mayor and that Commissioner J. B. Thompson had been duly re-elected Commissioner
and that Ben K. Greene, Michael L. Parks and Betty Sellers had been duly elected
as Commissioners of the City of West University Place, Texas;, and
. WHEREAS, in special ceremdnies'of'theCity Commission held at the
City Hall on January 31, 1977, each of the above named persons were admi ni s-
tered the Oath of Office and duly installed in their respective elected posi-
tions; and
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WHEREAS, upon proper motion and second, Commissioner J. B. Thompson
was elected Mayor Pro"-Tem'of the City of West University Place, Texas.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS:
Section 1. That Mayor Philip A. Dunn and Mayor Pro-Tern J. B. Thomp-
son be and they are hereby, designated and authorized to sign or countersign
checks drawn on all banks or financial institutions serving as depository for
-funds' of the City of West University Place, Texas ,and any banks or financial
institutions which' may be hereinafter deSignated as depository of city funds
during the term of their office. -
Section 2. Be it further resolved that all provisions of such prior
Resolutions as may conflict herewith are hereby expressly repealed; and be it
further resolved that the City Treasurer be, and he is' hereby directed, to
furnish each depository bank, or financial institution with which the city
has funds on deposit, or with which the city may transact any banking business,
a true and correct copy of this Resolution.
PASSED AND APPROVED this
day of
, 1977.
Motion by Commissioner Parks, seconded by Commissioner Greene, that Resolution
Number 77-6 be approved as read.
Voting Aye: All
Voting No: .None
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Mayor Dunn advised those in attendance that in accordance with the provlslons
of the City Charter it was the duty' of the City Commission, as soon as practi-
cal after the election, to appoint a City Treasurer and Assistant. Resolution
'Number 77-7 was presented and 'r\e~a'in full: ::i;.
WHEREAS, it is the duty of the City Commission of the City of West
University Place, Texas, as soon as practical after the election of a new
City Commission, to appoint a City Treasurer, Tax-Asses~or/Collector; and
Assistant, as may be necessary to transact the city1s financial affairs; and
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WHEREAS, the City Commission was elected at the last regular election
held on the fifteenth day of 'January, 1977.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS: . .
Section 1. The City Commission hereby names and appoints Robbie R.
Barnett as City Treasurer and Tax-Assessor/Collector of the' City of West Uni-
versity Place, Texas, and he is hereby' invested with all Of the duties and .re-
sponsibilities as set forth in the Charter of said City and the Statutues of
the State of Texas. "
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Section 2. The City Commission hereby names and appoints Robert W.
Harper as Assistant City Treasurer and Assistant Tax AssessOr/Collector of the
City of West University'Place, Texas."
Section 3. That each official hereby appointed shall receive monthly
compensation for the performance of their duties; in accordance with the here-
tofore adopted salary schedule.
Section 4. The persons appointed to the respective offices shall
serve' until' the next regular" City General Election, and thereafter until the
appointment and qualification of their successors, unless discharged by the
City Commission for just cause.
. PASSED AND APPROVE this
. day of .
, 1977.
Motion by Commissioner Thompson, seconded by Commissioner Greene, that Resolu-
tion Number 77-8 be approved as.read.
Voting Aye: All
Voting No: None
In accordance with the provisions of.the City Charter, Resolution Number 77-8
was presented to th,e Commission and read in full.
WHEREAS, Mr. CharlesF. Cockrell, Jr. has heretofore been appointed
City Attorney of the City of West University Place, Texas; and
WHEREAS, Mr. Charles Robert Dunn has heretofore been appointed as
Judge of the Municipal Court of the City of West University Place, Texas; and
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40
WHEREAS, Mr. Thomas'Clarke has heretofore been appointed Assistant
City Attorney and Prosecutor of the City of West University Place, 'Texas; and
WHEREAS, Mr. Charles C. Orsburn has heretofore been appointed Asso-
ciate Judge of the Municipal Court of the City of West University Place, Texas;
and .
WHEREAS,.each of these persons is duly licensed and practicing at-
torney; and .
WHEREAS, the City Commission desires to re-appoint said Charles F.
Cockrell, Jr., Charles Robert Dunn, Thomas Clarke and Charles C. Orsburn to
the aforement1oned positions.
NOW, THEREFORE, BElT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That Charles F. Cockrell, Jr. is hereby appointed City
Attorney of the City of West University Place.
Section 2. That Charles Robert Dunn is hereby appointed as Judge of
the Municipal Court of the City of West University Place.
Section 3. That Thomas Clarke is hereby appointed Assistant City
Attorney and Prosecutor of the City of West University Place.
Section 4~ That Charles C. Orsburn is hereby appointed Associate
Judge of the Municipal Court of the City of West University Place.
Section 5. That each of these persons is hereby vested with all the
powers and duties as set forth in the Charter of the City of West University
Place and the Statutues of the State of Texas pertaining to their official ap-
pointment. .
Section 6. Said Charles F. Cockrell, Jr., Charles Robert Dunn, Thomas
Clarke and Charles Orsburn shall receive as compensation for their duties the
amount heretofore provided for such position.
Section 7. That the terms of Charles C. Orsburn be for a period of
sixty (60) days and that such sixty (60) day appointment run concurrently with
a previous appointment which expires March 14, 1977.
Section 8. Charles F. Cockrell, Jr., Charles Robert Dunn and Thomas
Clarke shall serve in such capacities until the next regular City General
Election, and thereafter until the appointment and qualification of their suc-
cuessors, unless removed from said position during such period by the City Com-
mission.
PASSED AND APPROVED this
day of
, 1977.
With no further business to come before the Commission at this time, upon motion
duly made, seconded and carried, the meeting adjourned to the Community Building
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where a reception was held in honor of members of the outgoing City Commission.
41
ATTEST:
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Asslstant City Secretary .
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Mayor
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42
REGULAR MEETING OF-CITY COMMISSION
February 14, 1977
The City Commission convened in regular session
7:30 p.m.;with the following members present:
missioners Greene, Parks, Sellers and Thompson.
Manager were also present.
Th~ Invocation was pronounced by Commissioner Parks.
on Monday, February 14, 1977,
Mayor Dunn, presiding, Com-
The City Attorney and City
n
In accordance with action of the City Commission on January 24, 1977, Mr.
Saxon appeared before the Commission in conjunction with his desire to pur-
chase property located at 3301 University Boulevard from Mr. W. B. Lee and
to again request that the west 501 of Lot 6, Block 22, West University 1st
Addition, with the east 20' of Lot 8, Block 22, West University 1st Addition
be designated as a building site for a single f~mily dwelling for purposes of
financing the purchase of the property. .
Mr. Saxon again advised the Commission that it was his intention to use the
second site as an area for basketball and volleyball and had no intention
of sel:ling such property or bUilding a residence on it.
City Attorney Charles Cockrell reviewed the sequence of events leading up
to Mr. Saxonls appearance before the City Commission for benefit of new mem-
bers of the City Commission, stating that an application had been filed with
the Zoning and PLanning Commission and subsequently referred to him for an ' D.
opinion on such Commission's authority to act on such request. It was noted
that the building site, if created, would not meet the minimum frontagere-
quirements of the zoning ordinance.
Motion by Commissioner Thompson, seconded by Commissioner Parks, that the re-
quest of Mr. W.B. Lee and Mr. George Saxon that the west 50' of Lot 6, Block 22,
West University 1st Addition, with the east 201 of Lot 8, Block 22, West Uni-
versity 1st. Addition, be designated as a building site for a single family
dwelling be denied.
Voting Aye: All
Voting No: None
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Kirby Drive. Mr. Bartholomew added. that it was the consensus of members of
the Commission that they did not have the authority to grant a variance from
the provisions of the townhouse ordinance and had, therefore, referred the
architects to the City Commission.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the
City Commission concur with the recommendation of the Zoning and Planning Com-
mission and that plans for off-street parking on Rice Boulevard be approved as
drawn.
Voting Aye: All
Voting No: None
Mr. Ziegler and Mr. Cooper then requested an interpretation of the fence ordi-
nance in conjunction with their desire to construct an eight (81) foot fence
on Kirby.Drive and fences between each of the units to provide a buffer from
the noise and obstructions on Kirby Drive.
(; .
Mr. Bartholomew advised the Commission that the ZOrling and Planning Commission
approved the over-all site plan, including proposed fence construction. Mr.
Cockrell stated that permission to construct a fence on Kirby Drive, with the
units fronting on Rice Boulevard, might be a technical violation of the fence
ordinance, however, inasmuch .as it was a unit development it would be within
the authority of the Zoning and Planning Commission to approve the over-all
plan. .
Motion by Commissioner Parks, seconded by Commissioner Thompson, that the
request be returned to the Zoning and Planning Commission for their deter-
mination of the f~nce problem and a recommendation. to be furnished the City
Commission. .
Voting Aye: All
Voting No: None
, .
The City Mana,ger reviewed participation.with Harris County for Community
Deve 1 ppment funds for the benefit of new members of the Commi s s ion', noti ng
that February 15, 1977, was the last day on which an application could be
filed for 1977 funds and that certain priorities should be established. The
following priorities were suggested for the $134,735.00 which has been deter-
mined.as W~st University's.assignment by the Harris County Community Develop-
ment Agency:
Colonial Park :- qemolition of existing bathhouse, slab
areas, new chain link fence to enclose west end of.
park, relocation of existing playground equipment,
purchase of new playground equipment, plant materials
for functiQnal and aesthic.uses.
24,500.00
.. .
Water and sewage faci liti es, except for sewagetreatlllent
work which is described a~ ineligible in 570.20l{a)~~:
Installation of 14", 12" and 10" valves to provide..
better system to isolate major breaks in.water mains.
Ten (10) new fire hydrants, extension of water mains
and 811 sanitary sewer lines
46,235,.00
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New multi-purpose lighted play court for Judson
Park
34,500.00
New multi-purpose lighted play court for the
West University Elementary School area
29,500.00
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134,735.00
Motion by Commissioner Thompson, seconded by Commissioner Greene, that the
City Manager be instructed to file an application for Community Development
Funds in the estimated amount of $134,734.00 with tenative plans for expendi-
ture in accordance with the projects presented by the City Manager.
Voting Aye: All
Voting No: None
Mr. John Mitchell, architect for the construction of recreational facilities
at Colonial Park presented Estimate Number.l in the amount of $4,322.00
received from Rayko Construction Company for work completed to date on the
project.
Motion by Commissioner Thompson, seconded by Commissioner Greene, that Estimate
Number 1 in the amount of $4,322.00 for work completed on the construction of
recreational facilities at Colonial Park be approved for payment.
Voting Aye: All
Voting No: None
Mr. Mitchell presented Estimate Number 1 in the amount of $7,704.75 submitted 0
by Dickey Electric Company for work completed on utility improvements to
Colonial Park.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that
Estimate Number 1 in the amount of $7,704.75 submitted by Dickey Electric
Company for work completed on utility improvements at Colonial Park be approved
for payment.
Voting Aye: All
. Voting No: None
. Mr. Mitchell advised the Commission that inasmuch as there was a possiblity
of acquiring additional park land for Colonial Park it was recommended that
the distribution panel board be relocated to preclude possible moving if such
property was acquired. A Change Order authorizing, Dickey Electric Company to
relocate the distribution panel for the sum of $548.00 was presented for consi-
deration.
Motion by Commissioner Parks, seconded by Commissioner Thompson, that a Change
Order be accepted to permit Dickey E.lectric Company to relocate the distribu-
tion panel board on the recommendation of architect John Mitchell.
Voting Aye: All
Voting No: None
Mr. Mitchell presented a Change Order proposed to permit Rayko to change the U
finish on the handball court for an added $500AOO; to deduct $1,400.00 when
painting of handball court area eliminated; an additional $1,400.00 to extend
electrical service an additional seventy (70) feet as a result of the relocation
of the distribution panel; a deduction of $300.00 by changing from fluorescent
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light fixtures to mercury vapor lights; and an addition of $30.00 as contractor's
markup for net change in cost for changes, resulting in an overall additional
contract price of $230.00. -u '
Motion by Commissioner Thompson, seconded by Commissioner Parks, that Change
Order Number Onefdr Rayko Construction Company be approved as submitted sub-
sequent to approval of the proposed changes by Director of the Parks and Re-
creation Department.
Voting Aye: All
Voting No: None
Mr. Mitchell further advised the Commission that a second Change Order for
Rayko Construction Company was anticipated to add filtration equipment to
the baby pool and paving of the pool deck for addition of an inflatable cover
in the fall.
An invoice in the amount of $917.24 for a boundary survey made by Walter P.
Moore was presented, noting the necessity of having corners staked in order
for the construction contractor to have accurate measurements for the location
of the building, etc.
Mot.ion by Commissi.oner Thompson, seconded by Commissioner Greene, that an in-
voice in the amount of $917.24 submitted by Walter P. Moore be approved for
payment.
Voting Aye: All
Voting No: None
An invoice in the amount of $815.00 for professional services rendered by Mitchell,
Carlson & Associates for the period December 9 to January 12, 1977, was presented
for consideration.
Motion by Commissioner Thompson, seconded by Commiss'ioner Parks, that an invoice
in the amount of $815.00 received from Mitchell, Carlson Associates be approved
for payment.
Voting Aye: All
Voting No: None.
The Commission was advised that a letter had been received from the Bureau of
Outdoor Recreation advising that the Colonial Park project was not fundable
because a portion of the project was not eligible. Mr. Mitchell stated that
he had advised the Bureau of the eligible portions of the project with a line
item breakdown of costs 'of the project. .
It was the decision of the City Commission to consider a recommendation by
Chief of Police James Bryant for Wier Park parking and traffic conditions at a
workshop session,
Bids' received for delivery of automotiveequip~ent were opened and results
announced.
Motion by Commissioner Thompson,'seconded by Commiss.ioner Greene, that bids
received for del'ivery of automotive equipment be referred to the City Manager
for tabulati on and recommendati on. .
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Voting Aye: All
Voting No: None
Bids received for delivery of one trailer mounted chipper were opened and re-
sults announced,
n
Motion by Commissioner Thompson, seconded by Commissioner Greene, that bids
received for delivery of a trailer mounted chipper be referred to the City
Manager for tabulation and recommendation.
Voting Aye: All
Voting No: None
Bids received for delivery of SOD' of 2~'! fire hose and 300' of l~" fire hose
were opened and results announced.
Motion by Commissioner Thompson, seconded by Commissioner Parks, that bids re-
ceived for delivery of SOD' of 2~" fire hose and 300' of l~" fire hose be re-
ferred to the City Manager for tabulation and recommendation.
Voting Aye: All
Voting No: None
Bids for delivery of five (5) fire hydrants were opened and results announced.
Motion by Commissioner Thompson, seconded by Commissioner Parks, that bids re-
ceived for delivery of five (5) fire hydrants be referred to the City Manager
for tabulation and recommendation.
Voting Aye: All
Voting No: None
o
Bids received for delivery of three (3) emergency light bars were opened and
results announced,
Motion by Commissioner Thompson, seconded by Commissioner Parks; that bids
received for delivery of three (3) emergency light bars be referred to the
City Manager for tabulation and recommendation.
Voting Aye: All
Voting No: None
Bids received for delivery of one radio remote unit were opened and results
announced.
Motion by €ommissioner Thompson, seconded by Commissioner Parks, that bids
received for delivery of one radio remote unit be referred to the City Manager
for tabulation and recommendation.
Voting Aye: .All
Voting No: None
An invoice in the amount of $532.68 for membership dues for the period January
through December 31,1977, received from. the Houston-Galveston Area Council
was considered.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that member- U
ship dues in the amount of $532~68 to the Houston-Galveston Area Council be .
approved for payment.
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Voting Aye: All
Voting No: None
Resolution Number 77-9 was presen_t~d. t9 the Commission and read .in full:
WHEREAS, City Officials have determined that it is to the best interest
of the citizens of this city-to continue its membership in the Houston-Galveston
Area Council; and
WHEREAS, the By-~aws of the Houston-Galveston Area Council requires
the appointment of a duly elected representative of each of the governmental
units for the year 1977.
NOW, THEREFORE, BElT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS:' . .
Section 1. That, Commissioner, Betty Sellers be and she is hereby,
designated as its representative to the General Membership Body of the Houston-
Galveston Area Council for the year 1977.
Section 2. That the official Alternate authorized to serve as the
voting delegate should the'hereinbefore named delegate become ine1'igible, or
should she resign, is Commiss.ioner .Mike parks.
, Secion 3. That the Executive Director of the Houston-Galveston Area
Council .be notified of ,the designation .of the hereinabove named delegate :and .
alternate.
PASSED AND APPROVED this
day of
, 1977.
Motion by Commissioner Thompson, seconded by Commissioner Parks, that Resolution
Number 77-9 be approved as read.
Voting Aye: All
Voting No: None
Estimate Number 1 in the amount of $675.00 and Estimate Number 2 in the amount
of $2,025.00 received from Nunn & Shumway Construction Company for work completed
to date on interim improvements to tDe wastewater treatment facility were pre-
sented for consider~tion. . .
Motion by Commissioner Thompson, seconded by Commissioner Parks, that Estimate
Number 1 in the amount of $675.00 and Estimate Number 2 in the amount of
$2,025.00 reGeived from Nunn & Shumway Construction Company be approved for
payment. .
Voting Aye: All
Voting No: None.
An invoice in the. amount of $538.08 from Bayshore Engineers, Inc. for engineering
services was presented for consideration.
Motion by Commissioner Parks, seconded by Commissioner Thompson, that an invoice
in the amount of $538.08 received from Bayshore Engineers be approved for payment.
Voting Aye: All
Voting No: None
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The Commission was advised that in accordance with theprovlslons of Article XXVI
of the City Charter an official newspaper should be designated for the year 1977.
City Attorney Charles Cockrell advised the Commission that it was his opinion
that the Southwestern Argus met the provisions of the State Statues defining a
newspaper and could be designated the official newspaper if the Commission desired
to do so.
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Motion by Commissioner Thompson, seconded by Commissioner Greene, that the South-
western Argus, Houston Post and Houston Chronicle be designated as official news-
papers of the city for the publication of legal notices, etc.
Voting Aye: All
Voting No: None
The Commission was advised that Mrs. Marilyn Paxton, Director of the Council
on Aging, had recommended that no action be taken at this time with regard to
applying for Title III funding through the 'Area Agency on Aging for Houston-
Harris County.
It was the decision of the City Commission to have a workshop meeting on
Thursday, February 17, 1977, to consider establishing an interview schedule
for the appointment of various boards and committees.
Assistant City Manager Dick Rockenbaugh advised the Commission that plans had
been completed for the distribution of disposable paper bags for a trial period
in Co~lege Court and Sunset Terrace. At the end Df the trial period a time
and motion study will be made to determine the feasibility of permanent use
of the bags for garbage pick-up.
The Commission was presented the resignation of R. W. Harper as. Assistant City
Treasurer and Assistant Tax Assessor/Collector, to become effective February 28,
1977 .
Motion by Commissioner Parks, seconded by Commissioner Thompson, that the re-
signation of R. W. Harper be accepted by the City Commission.
Voting Aye: All
Voting No: None
Minutes of the regular meeting of the Zoning and Planning Commission on Febru-
ary 8, 1977, were presented to the Commission for their information.
Minutes of a special meeting of the City Commission on January 31,1977, were
presented to the Commission and the following action taken: Motion by Commis-
sioner Thompson, seconded by Commissioner Sellers, that minutes of a special'
meeting of the City Commission on January 31,1977, be approved as submitted.
Voting Aye: All
Voting No: None
With no further business to come before the.Commission at this time, upon motion
duly made, seconded and carried, the meeting adjourned at 12:15 p.m.
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50
REGULAR MEETING OF CITY COMMISSION
February 28, 1977
The City Commission convened in regular session at the City Hall on Monday,
February 28, 1977, with the following members present: Mayor Dunn, pres i di ng;
Commissioners Greene, Parks and Sellers. The City Attorney and City Manager
were also present. Commissioner Thompson was absent.
The Invocation was pronounced by Mayor Dunn.
The Commission was advised that the agenda included an item for discussion of
practice and regular season games of the Little League on four auxilliary fields
located on the West University Elementary School grounds, but that schedules had
been arranged to the satisfaction of all groups using the fields. .
Mrs. Marilyn Paxton, Director, Service to the Aging, introduced Mrs. Bernadine
Ritter to members of the City Commission, noting that Mrs. Ritter had expressed
a desire to speak.
Mrs. Ritter advised the Commission that she wanted to thank the City Commission
for having the Service to Aging program in West University and for having Mrs.
Paxton as its Director, noting that Mrs. Paxton had been of great service to
her in arranging her affairs after her husband passed away without having a will.
Mrs. Paxton reviewed the annual report of the Service to the Aging upon comple-
tion of its first year in operation, directing attention to various services
that are rendered; the operation of a meal site program; the number of residents
in the city that are age 55 and over; various needs that exist with senior citi-
zens; and consideration of expanding the transportation program that now exits.
Mayor Dunn and members of the Commission expressed their appreciation to Mrs.
Paxton for her work with the Service to the Aging.
Mrs. Paxton introduced members of the Council ,on Aging who were in attendance
at the meeting and representatives of St. George's Church.
Mr. David Allums, Chairman of the Council on Aging, advised the Commission that
the Service to the Aging program in West University was being studied in a number
of other cities as a model for organization of such service and that much of the
credit for the success of the city's program was due in large part to Mrs. Marilyn
Paxton as its Director, and to the city for establishing the program.
Fire Chief Ben Wilcher reviewed action taken by the City of Farmer's Branch in
requiring that smoke alarms be required in all new residences constructed in the
city and in all homes remodeled at a cost more than $1,000.00. Chief Wilcher
stated that his Department was now in the process of putting together a slide
pres~ntation on the smoke alarms and he would be pleased to present it to the
Commission upon completion.
Mayor Dunn thanked Chief Wilcher for his demonstration and expressed interest
in seeing the slide presentation upon its completion.
In accordance with plans to interview interested persons to serve on the various
Boards and Committees, Resolution Number 77-10 appointing members of the Personnel
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Board, was presented to the Commission and read .in full:
n WHEREAS, it is the obligation of the City Commission, pursuant to pro-
,"; visions of the City Charter andoJrdinances heretofore adopted, ;to appoint members
.; to vari ous Boards; ,and . . .
WHEREAS, the Mayor and members of the City Commission have contacted
and interviewed numerous qualified ci.tizens to serve on the Personnel Board of
the City of West University Place, Texas; and
WHEREAS, certain persons have indicated a desire and willingness to
serve as members of the Personnel Board.
LDLD NOW, THEREFORE, BE IT. RESOLVED BY THE CITY COMMISSION OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS:
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(() Section 1. That the following persons be appointed to serve as members
<( of the Personnel Board:
<( Mr. Burt Ball anfant .
Mr. Harry Bri stol
Mr. H. L.Britton
Section 2. . That the persons hereby appointed to the .Personnel Board
shall serVe without compensation,
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Section 3. That the persons hereby appointed to the Personnel Board
shall serve until the next regular general City Election of the City Commission,
and thereafter until the appointment and qualification of their successors.
PASSED AND APPROVED this
day of
, 1977.
Motion by Commissioner Parks, seconded by, Commissioner Sellers, that the word,
II numerous II be stricken from the second paragraph of Resolution Number 77-10. .
Votin~ Aye: All
Voting No: None
Motion by Commissioner Sellers, seconded by Commissioner Parks, that Resolution
Number 77-10 be approved with the deletion of the word "numerous" from.the
second paragraph.
Vati ng -Aye : All
Voting No:. None
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The following items were presented to the Commission as suggestions to be in-
cluded in notices to area banks requesting proposals to be designated as a
depository for city funds.
1 ) To serve as depos itory for funds co 11 ectedby the ci ty and depos i ted
daily.
2) Service charge, if any.
3) Whether you will furnish, at your cost, checks for city use with
name of your bank printed thereon. Approximately 10,000-checks
used annually.
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4) Include in your application a proposal as to the basis on which
you would .handle Certificates of Time Deposit. If interest
on amounts less than $100,000 is to be paid in accordance with
bank regulations, statutes, either federal or state. If interest
rates on $100,000 or more for a specific period of time will be
negotiable. .
5) Whether you would pay the city interest on thi'lHy-day bank balances
on savings accounts, stated interest rates for 30 day C.D. '5.
6) Put checks in numerical sequence.
The CityCommissi~n's attention was directed to the necessity of advertising
for proposals for qanking institutions to serve as depository in accordance
with the provisions of Articles 2559 through 2566eof the revised Civil Statues
of Texas.
u
After reviewing the above suggestions the following action wastakeh: Motion
by Commissioner Parks, seconded by Commissioner Greene, that the City Manager
be authorized to advertise for proposals from banking institutions'. to serve
as the city's depository; that.proposals be received by the City Commission
on Monday, March 21st; and that requests be forwarded to the following banks:
Chemical Bank & Trust
River Oaks Bank & Trust
Mercantile Bank of Houston
West Loop National Bank
Texas Commerce.Bank
University State.Bank
Fannin Bank .
Western National Bank
First State-Bank of Bellaire 0
First National Bank of West University _.
Voting No: None
Voting Aye: All
In .accordance with -action of the City Commission on February 14, 1977, refer-
ring bids received for delivery of motor vehicles to. the City Manager and his
staff for tabulation and recommenda'tion, the following was presented to the
Commission for consideration.
Bids received on February 14th for eleven motor vehicles were referred
to me and the interested Department Heads for.tabulation and recommenda-
tion.
The proposals. received on Units V through XI have been received and it is
our'opinion they meet specifications and all conditions on which bids were
received.
It is our recommendation that the City Commission accept the low bid on
each of these units in accordance with the following: -
Unit #V Street Department Pickup Truck Jimmie Green Chevrolet
$3,713.44
Unit #VI Street Department Diesel Truck Jimmie Green Chevrolet
$9,204.00 l
Unit #VII Sqn,itation Dept. Pickup Truck Bob Robertson Chevrolet
$3,419.25
Unit #VIII Sanitation Dept. 25,500 C&C Jimmie Green Chevrolet
$7 ~211 .00
Unit #IX Sanitation Dept. Diesel Truck South.Loop Ford 53
$10,560.59
Unit #X Sanitation Dept. Di ese 1 Truck South Loop Ford
[J $9,810.59
. Unit #XI Water Department;:;: . Pickup Truck Bob :Rooertson Chevrolet
$3,189.07
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Motion by Commissioner Greene, seconded by Commissioners Sellers, that the recom-
mendation of the City Manager be accepted and the low bid on Units V through XI
. be accepted.
Voting Aye: All
Voting No: None
The following recommendation from the City Manager was presented for purchase
of four (4) Police Department patrol vehicles:
Bids received on February 14th for four (4) patrol cars for the Police
Department, Units I, II, III and IV, were referred to me and the Chief
of Police for tabulation and recommendation. A copy of the bid tabula-
tion is attached. .
The bid proposals have been referred to the City Manager and Chief James
Bryant for review and recommendation. Attached is a copy of Chief Bryant's
recommendation.
Your particular attention is called to Unit III which was totally wrecked in
an automobile collision on the date of Saturday, February 10th. It was
necessary to- give each of' the bidders anopportunity..to' re-inspect the
damaged vehicle. Only three (3) firms'elected to bid under these conditions,
A. J. Foyt ($450.00), Gulf Coast Dodge ($450.00) and Jack"Roach Ford ($200.00).
Your attention is also called to Chief Bryant's recommendo.tions that bids be
accepted from Gulf Coast Dodge for a total delivered price of $15,505.15 and
recommendation that Dodges be purchased for reason that he believes better
service'is received with less maintenance cost and the-desirability to stan-
dardize on all vehicles to be used by the Police Department.
The following is a low net bid tabulation of the four vehicles to be pur-
chased:
.
A. J. Foyt Chevrolet Company
Unit I $3,642~70
Unit IV 3,642.70
Gulf Coast Dodge Company
Unit II $2,900.DO
4,750.D5
Total low bid - $14,935.45
If awarded to Gulf-Coast Dodge Company for four (4) Dodges, the total net
cost would be $15,400.20; $464.70 higher than the total low bid..
All of the four units on which bids were received from A. J. Foyt and ~ulf
Coast Dodge met specifications and no exceptions were taken by the bidders.
We have no previous experience record to indicate that the Chevrolet units'
would be more expensive to maintain. It has been the policy of the city to
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accept the lowest bid, if bids submitted meet specifications and other con-
ditions being equal.
It is my recommendati on. that Uni~s 1 and lV be awarded to A. J. Foyt Chev- U
rolet on their net low bid of $7 ,285.40 and that Gulf Coast Dodge company",."
be awarded the bid on Units II and III amounting to $7,650.05.
The following recommendation was received from Chief Bryant:
In tabulating new car bids for the Police Department, Unit III had to be re-
appraised due.to damage in an accident. Only two dealers would come out and
offer to bid on the damaged unit. They were A. J. Foyt Chevrolet Company
and Gulf Coast Dodge. Both compqnies said the.car was only worth salvage
and both only bid $450~00 for the car.
This made the net delivered price on Unit III to be $5,092.70, from A. J.
Foyt Chevrolet and $4,750.05 from Gulf Coast Dodge.
If we considered the lowest unit price on each 'unit, we would have two
Chevrolets and two Dodges, for a grand total of $14,935.50.
Ifwe considered lowest bids on four Chevrolets, we would have a grand
total of $14,620.80.' '.
If we considered lowest bid on four Dodges, we would have a grand total of
$15,505.15. .
Four Dodges would be $;15.00 cheaper~than four Chevrolets, and only $570.00
higher than .the lowest unit bids on two Chevrolets and two Dodges.
I believe we would get better serVice, with less maintenance cost on Dodges
than we would on Chevrolets. I would also like for us to standardize and
have the same make police vehicles'in our small fleet of equipment.'
Motion by Commissioner Parks, seconded by Commissioner Greene, that the City
Commission accept the recommendation of the City Manager and bids on Units I
and IV be awarded to A. J. Foyt Chevrolet and that bids on Unit II and III
be awarded to Gulf Coast Dodge Company. .
Voting Aye: All
Voting No: None
The following recommendations was presented for purchase of other equipment on
which bids were received on February 14th, .
Bids received on February 14th were referred to me and affected Department
Heads for tabulation ~nd recommendatjonon the following.items:
500' - 2~" fire hose
300' - l~u fir~ hos~
Trailer mounted chipper
Re!11ot~ radio
Emergency lignt bars {3)
It is our opinion that the bid proposals received met the city's specifica-
n
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tions in all respects. We are, therefore, recommending that the City Com-
mission accept the low' bid on each of the following:
55
500' - 2~" fi re hose . - Cl aude Wri ght & Assoc.
300' - l~" fire hose . :~;.;..' Claude Wright & Assoc. 'F',
Tra i 1 er mounted chipper ' KPS Manufacturi ng .
Remote radio ~ Kenzac 'Communications
Emergency Li ght Bars -' Modus Operandi
$ 770.00
327.00
6,658.00
" 388.00
690.00'
Motion by Commissioner Greene, seconded by Commissioner Sellers, that the re-
commendation of the City 'Manager be accepted 'and low bids accepted' for 'delivery
of fire hose, chipper, radio 'and emergency 'light bars.
Voting Aye: All
Voting No: None
Mr. John Mitchell, architect for Colonial 'Park recreation facilities, presented
the following written proposal dated February 25, 1977, for additional improve-
ments to the swimming pool:
The attached proposal from Rayko Construction Company includes all work
shown on the design sheets which were sent out Friday, February 25. I
would like to point out that, in addition to new construction, the pro-
posal includes a great many sorely needed maintenance items. Specifically,
some of these items are:
Demolition and removal of all old pool deck
New water supply'and return lines to main pool and wading pool
New deck drainage system
New underwater lighting with ground fault protection
Drain and replaster entire pool
New poool tile, lane markers: and racing targets
New gutter tile
New pool coping
New separate filtration for wading pool
Some of the major new features included in the proposal are:
Pool surface area expanded by 525 sq. ft.
Six new 25 yard swim lanes
Foundation and anchorage devices for pneumatic building.
Brick screening walls for filtration equipment
Complete fencing of pool
New pool deck (12,500 sq. ft.)
Gas fuel pool heater
We have reviewed the cost elements and feel that the propo.sal is reasonable
based on the scope of work anticipated. No elements are included which we
could recommend deleting.. . The only possible reduction which occurs to me is
the substitution of chain link or wood fencing for the limited amounts of
brick and wrought iron fence.
If the pool improvements are to be 'accomplished before the beginning of
the 1977 summer swim season, a rapi'd response will be required from the
Commission. I planto'attend the CommiSsion meetingdnMonday, February 28,
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to answer any questfans'that may arise and" a'ssi st tn'expediting'acti on.
Please let me know if I can do anything further.
Mr. Mitchell pointed' out that Rayko Construction Company had quoted a price of
$129,449.00 addition to its present contract,' noting that an additional $6,051.00
would be required for the addition of a seventh racing lane and the construction
of brick fence on Byron Street, making the total required for the addition
$134,500.00.
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Mr. Mitchell advised that Mr. Bill Kopp of the Texas Department of Parks and Wild-
life had advised that an application could be filed for a modification of the
agreement between the city and the state to transfer funds that had been allo-
catedfor Independence Park to Colonial Park with no difficulty. Mr. Mitchell
noted that the program is of a reimbursement type and that the city should be
prepared to nieet 100% 'of expenses incurred, thereafter making application for
reimoursement during the constructionperiod~' with approximately two (2) months
being required for reimbursement.
Colonial P'ark costs incurred to date: '
Mr. Mitchell presented the following tabulation of costs of the park project.
. ,
Cost of surveys and soil testing
Durrent contract total for utilities and site
'preparation (Dickey Electric Company)
Current contract total for construction of building
and tennis courts (Rayko Construction) .
Total of ' all invoices to date for architectural
and engineering services, includi'ng additional
services and reimbursable expenses
Subtotal, obligations to date
Remaining program elements:
Estimated cost of swimming pool improvements
including 7 swim lanes vs 6 and ,a brick fence
vs wrought iron on the Byron St. elevation
Estimated cost of pneumatic structure-complete
Estimated professiunal fees to :completion .
$ 2,500.00
30,748.00
319,855.00
37,362.33 ~
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$ 390,463.33
$ 134,500.00
82,500.00
21,500.00
$ 238,500,00
$628,965.33
Subtotal, additional expenditures
Grand total of all expenditures
Note: Funds available are $350,000 from bond election and $201,250 from BOR
grant for 'a total of $55,250...apparante deficit is $77,715.33...say
$80,000 with modest contingency.
City Attorney Charles Cockrell advised the Commission that he was not. sure that U
it would be legally poss;-b'le to increase the existing'contract with Ray~o Con-
structi on Company in an amount of 30% of the ori gi na 1 contract, but woul d re- .,',
search the statutes and advise the Commission of his findings.
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After reviewing funds available for the required additions, and discussion by
the Commission regarding the possibility of leasing the pneumatic pool cover
for a one year period in order to provide funds for other needed improvements
at this time. This item will be:c~ncluded on the agenda for a cworkshop meeting
to be held on Thurs'day, March 3rd, -7:00' p.m. '
The Commission was presented a statement from City Attorney Charles F.Cockrell
for legal services rendered during the months of' October, November and December,
in the amount of $1,350.00.
Motion by Commissioner Parks; seconded by Commissioner Sellers, that the statement
submitted by City Attorney Charles Cockrell for legal services render~dduring the
months of October, November and December, in .the amount of $1,350.00 be approved
for payment.
Voting Aye: All
Voting No: None
The Commission was advised that signs posted for the signalization on Buffalo
Speedway had been corrected by the Highway Department and would be removed as
soon as the project had been completed.
Plans for the completion and clean-up of the H. T. Holland Construction Company
storm sewer project was reviewed for the Commissionnotin9 that the project
engineer would prepare a final punch list before the contract would, be completed.
Minutes of the regular meeting of the Electrical Board on February 22, 1977
were presented to the Commission for their information.
Minutes of the regular meeting of the Zoning Board of Adjustment on February 24,
1977 were presented to the Commission 'for their information.
Minutes of the regular meeting of the City Commission on Monday, 'February 14, 1977
were presented to the Commission and the following action taken: Motion by
Commissioner Sellers, seconded by Commissioner Greene, that minutes of the re-
gular meeting of the . City Commission ort Monday, February 14, 1977, be approved
as submitted;
Voting Aye: All
Voting No: None
With no further business to 'come before the Commission at this time, upon motion
duly made, seconded'and carried, the meeting adjourned at 11:00 p.m.
d4tf.~
, , . Mayor
ATTEST:
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Assistant City Secretary
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58
CITY COMMISSION SPECIAL MEETING
. March 7, 1977
The City Commission convened in special session at the City Hall on Monday,
March 7,1977,7:00 p.m., with the following members present. Mayor Dunn,
presiding; Commissioners Greene, Parks, Sellers and Thompson. The City
Manager was alSb present. The City Attorney 'was ill.
The City Manager introduced Mr. David Steitle, a registered professional
civil engineer, to the City Commission. The City Manager 'stated that Mr.
Steitle had'beeninterviewedby him and the Mayor~ and that he was being
considered for employment as city engineer. Mr. SteHle reviewed his educa-
tional and professional background for members of the Commission noting various
experience in design projects, pavement, sewage plants and parking facilities.
Members of the City Commission discussed at length the desirability of employ-
ing a full-time 'City "Engineer as opposed to the employment of consulting engi-.
neers as the need for such s'ervices arose~ the justification for employment
of a full-time City Engineer; and the functions that a full time engineer
could perform.
Mod on by Comini ssi orier Thompson, seconded by Commi ssi oner Parks, that a City
Engineer not be employed. '
Voting Aye: Thompson
Voting No: Dunn
Greene
Sellers
Commissioner Parks abstained from voting. .
The following letter was presented to the Commission concerning modifications
to the swimmi ~g - poo 1 : . .
Architect John Mitchell, Mitchell Carlson & Associates, Inc. has
submitted suggested modifications to the swimming pool which has
increased the total project cost by $129,449.00, exclusive of pro-
fessional fees as detailed in his letter of February 25,1977.
You have met with Architect John'Mitchell in workshop sess50n on
Thursday, March 3rd and considered the desirability of the pool
improvements and modifications. Four questions or matters have
arisen for your consideration.
Question No. 1 - Can the total revised project of $628,965.33,
as detailed in John Mitchell.s letter of February 25th be funded?
The project can be funded in accordance with the available funds
, as determined by the City Treasurer:
1973 Appropriation General Fund
Bond Proceeds
Interest on Earning thru 2-25-77
Texas Parks & Wildlife (BOR)
Revenue Sharing Funds (1977 budget)
$ 40,000.00
350,000.00
16,?41.07
201,250.00
20,000.00
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2,000.00
59
$ 629,491.07
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Question No. 2- Can the Rayko Contract totaling $319,855.00 be in-
creased by execution of a change order by the approximate sum of
$129,449.00?
The question appears to be answered by an opinion of City Attorney
Charles Cockrell, dated March 1,1977, which in part states, "Your
attention is directed to Article 2368a, Section 2a which permits
the modifications of the ~oritract after work has commenced. The
last paragraph of Section 2a, nowever, reads as ~ollows:
Provided, however, that the principal contract price may not be
increased under tne provisions of this Section 2a by "more than
25% or decreased more than 25%'without the consent of the contractor
to such decrease." ' ,
Question No. 3 - Can Rayko contract be increased by issuance of two (2)
change orders? 'Ghange~rder No.1 in the approximate amo~nt of $79,500.00
'and change Order No. 2 i.n .the amou~t ,of ~pproximately .$50,000.00? .
A change order in the amount of 25% of the Rayko General Contract total-
ing $319,855.00 would amriurit to $80,000.00. It is~ therefore~ im-
practi cab 1 e' and i nappropri ate fo issue two (2) change orders to meet
the increased cost of the pool" improvements estimated to be $129,449.00.
It would, therefore, seem appropriate that Change Order No.1 embodying
the following" be executed:
1. Demolition
2. Plumbing
3. Electrical
4. 'Pool improvements (increase' to 'seven
(7) swimminglanes)
Total Change Order No.1.
$ 5 , 01 5 ~ 00
9,877 :00
4,623.00
59,585.00
$ 79,500.00
BID ITEMS
1. Earth work
2. Concrete
3. Forms
4. Reinforcing
5. Masonry
6. Ceramic Tile
7. Painting
8. Wrought Iron Fence
9. Chain Link Fence
$ 3,958.00
24,666.00
2,207.00
5,802.00
6,887.00
500.00
200.00
4,010.00
1,938.00
$ 50,168.00*
Total Bid Items
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*This does not include the performance bond which would be 1% of the
total increased price.
Question No.4 - Can these improvements be completed on a timely schedule
without closing the 'pool during most of the summer months? '
This would be conjecture on my part, however, if the portion listed
under Bid Items is to be advertised for public bids, the City Com-
mission should take into consideration the public inconvenience for use
of the pool which would be created."
The City Manager advised the City Commission that the construction of seven (7)
swimming lanes in the proposed remodeling of the pool would increase the cost
by $1,500.00, and this item was included in the $79,500 cost estimate.
Architect John Mitchell of Mitchell Carlson & Associates reviewed the proposal
stating that he had been advised by a: representative of Watts Pool Company
that improvements to the pool could be completed within five (5) weeks after
the work commenced.
Following discussion 'by members of the Commission regarding issuing a change
order for a portion of 'the work and advertising for bids for the remainder
as soon as possible; the desirability of waiting until fall to advertise for
bids on the over-all project in order that the pool would be available for
use during the summer months; and the possibility that the pool would be
available for part of the summer swimming season if work progressed as
scheduled, Mr. Mitche'" presented the 'following timetables that could be fol-
lowed:
Immediate preparation of plans and specifications for Change Order
No. 2 to be presented to the City Commission on March 21st.
Preparation of plans, specifications and bid documents for items
on which bids are to be received, for presentation to City Commission
on April 4th, with bids being received by the City Commission on
April 18th and a contract to be awarded on April 25th.' Contractor
to start construction on or before May 9th, with a five (5) week
completion time ending on June 13th.
In conjunction with discussion regarding postponing the balance of the project
until fall, Mr. Mitchell outlined the following time schedule that could be
used: '
Notice to architect" to prepare plans and specifications on May 9th
Plans and specifications prepared by June 6th
Bids to be received by, the City Commission on June 27th
Contract awarded by City Commission on July 11th
Other items discussed by the City Commission was extra cost that might be
encountered by postponing the construction; additional inconvenience that
would be caused surrounding property owners; the possible danger that might
be involved us~ng the pool with inadequate underwater lighting; soon~r de-
livery of inflatable structure and the use of solar panels.
.,
Motion by Commissioner Thompson, seconded by Commissioner Parks, that the
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Manager to issue Change Order No.2 for the demolition, plumbing, electrical
and pool improvements (increasing pool to seven (7) lanes) in the total amount
of $79,500.00 and instruct Mitcne11 Carlson & Associates to prepare plans and
specifications for bid items in the total amount of $50,168.00, with bids to
be received by the City Commission 'on April 18,1977.
Voting Aye: Dunn
Parks
Se 11 ers
Voting No: Greene
Thompson
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The Commission was presented a recommendation from Chief of Police James O.
Bryant to provi de better parki ng at Wfer >Park.'
Motion by Commissioner Thompson, seconded by Commissioner 'Sellers, that park-
ing at Wier Park be as follows:
That no parking be permitted on the north side of the 3000 block
of Sunset beginning at the intersection of Sunset and Belmont
and extending ~est for 'a ~istarice of 300'. Th~t parking be per-
mitted on the south side of Sunset between the access road and
Belmont Street, with exception of the gate 'entrance.
That parking be permitted on both the north and south side of
Nottingham between Belmont and the access road on the west
with exception of an "Unloading Zone" on the north side of
Nottingham, beginning at the west property line and extending
west for a distance of 44 feet. '
That parking on Belmont Street remain the same as heretofore
approved by the Ci ty Commi ss i dn' in that no parki ng on the eas t .
side of Belmont between.the intersection of Nottingham and'
Sunset Streets, but, however, parking be permitted on the west
side 'of Belmont Street between the 'intersection of 'Nottingham '
and S~nset with exception of 'the gate area. .
Voting Aye:'All
Voting No: None
With no further business to come before the Commission at this time, upon
motion duly made, seconded and carried the meeting adjourned at 10:30 p.m.
4/1~~--
. , Mayor' ,
,ATTEST: .
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Assistant City Secretary
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<62.
, REGULAR MEETING "OF CITY COMMISSION
March, 14, ) 977
The City Commission convened in
March 14, 1977, 7:30 p.m., with
presiding; Commissioners Parks,
City Manager were also present.
business. .
regular session 'at the City Hall on Monday,
the 'following members present: Mayor Dunn,
Sellers and Thompson. The City Attorney and
Commissioner Greene was out of the city on
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The Invocation was pronounced by Commissioner Sellers.
, ,
Mrs. Louise Collins advised the Commissfon that'she lived in the 3800 block
of Marquette and was having a problem with dogs which she had tried to resolve
with the Humane Officer ~nd ~ther unsuccessfully~ Mrs. Collin~ stated that
the dogs run loose, tearing up newspapers and being a general nuisance. Mrs.
Collins was advised that city officials would work with her to eliminate the
problem.
Mayor Dunn announced that it was his special privilege to introduce and adminster
an Oath of Office to members of the Personnel Board, Mr. Burt Ballanfant, Mr.
Harry Bristol and Mr. H. L. Britton. .
Mayor Dunn congratulated members of the Personnel Board and requested that each
introduce members of their families attending the meeting.
Mayor Dunn read the following letter he had addressed 'to members of the Board [J
setting forth certain areas of study the Commission desired the Board to under-
take: "
Thank you for agreeing to serve on this' most important Board established
by the City Charter of the City of West University Place.
The City Commission is quite anxious to conduct a complete review and
evaluation of the city's personnel policy and procedure, and if neces-
sary, to revise certain sections of our Personnel Manual. We believe'
the Personnel Board has a unique opportunity to be of invaluable assis-
tance in this effort.
We would, therefore, like for your first general order of business to
include a review of our Personnel Policy in light of recent events
and current developments in personnel administration. Upon completion
of your review, please advise us your findings and recommendations,
including specific guidelines regarding personnel management and imple-,
mentation of our policy through the use of position descriptions,
qualification examinations, flow charts or organization charts.
Attached is a copy of Articles XV, XVI and XIX of the City Charter which
set forth the basic framework for development of personnel policy with
respect to our Police and Fire Departments and in general. Also attached
is a copy of our current Personnel Manual and the Annual Report of the
past Personnel Board.
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You will find reference in Article XIX to the Personnel Director. Our
City Manager, Mr. Whitt Johnson, serves as our Personnel Director and'
he has delegated certaln responsibilities with respect to personnel to
our Assistant City Manager, Mr. Richard "Rockenbaugh, by his letter of
February 22, 1977, copy of which, is also attached. '
Please feel free to work with Mr. Johnson, Mr. Rockenbaugh, or others,
including members of the City Commission as you deem necessary. The
City Commission would like to meet with you in' Workshop session to dis-
cuss ideas in this regard in greater detail. '
Mayor Dunn expressed appreciation for the willingness of members of the Personnel
Board to serve and for the efforts they will be giving to the city. Mayor Dunn
then presented members of the Board with a letter setting forth details re-
questing a public hearing by a'member of the Police Department who had been
dismissed. ',' "
The City Manager introduced Mr. John Huffman who serves as Junior Counselor'
for the Sam B. Cantey Chapter of the Order of Demolay.'Mr. Huffman advised
that the Chapter meets at the BellaireMasoriicLodge and has members from
various parts of the area. '
City Attorney Charles Cockrell read a Proclamation proclaiming the week of
March 13 through 20, 1977 ~s International Demolay Week.
In accordance with action of the City Commission on February 14, 1977, when
Mr. Scott Ziegler and Mr. Michael Cooper requested an interpretation of the
fence ordinance and the matter was referred to the Zoning & Planning Com-
mission, Mr. Ziegler and Cooper again appeared before the City Commission.
The following letter from the Zoning and Planning Commission was presented:
At your request we submit the following explanations in connection
with our approva'l of the preliminary 'plan for the construction of
townhouses on' ,
Lots 14 and 16, Block 5
Virginia Court Addition
The concept of the Zoning and Pl anriing' Commi ssfon' :of these corner
lots on the northwest corner of Rice Boulevard and Kirby Drive is
that these townhouses are facing on Rlce Boulevard and that the
townhouse ordinance applies and controls the location of the fences.
Undei the fnte~~retation of the townhouse ordinance, the front fence
and the two 'side property fences are specifically permitted and
, fences as shown on the unit development of these proposed t"ownhouses
is consistent with the existing townhouses on Bellaire Boulevard and
Bissonnet.
In the matter of the height of the fences, for the purposes of this
development, the Zoning and Planning Commission recommends that
the height of the fence be determined by that portfon which is free
standing. '., ,
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64
We recommend the above'definition to the-fence~height problem con~
fronted in the development of these two lots taking into considera-
tion the unusual location of the lots;.. -adjacent,to Kirby Drive at
the intersection of Rice Boulevard with unusually heavy traffic' on
both streets and directly across from' a busy commercial area in
another city - and the unusual change in height (grade) of the lot
above curb level.
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Following a general conversation with Mr. Ziegler and Mr. Cooper, as well as
Mr. Bart Bartholomew, Chairman of the Zoning and Planning Commissions, it was
the decision of the City Commission that no action was required by such body
and the development be constructed' in- accordance with"the plan approved by
the Zoning and Planning Commission. .
City Attorney Charles Cockrell advised the Commission that it was' his opinion
that plans submitted to the Zoning and Planning Commission and such plans
are approved by the Zoning and Planning Commission and endorsed by such Com-
mission in accordance with the prOVisions of the ordinance, that the Building
Inspecto~ should be satisfied that this was a proper design and issue a per-
mit for construction. Mr. Cockrell further advised that in event that was
a conflict between the fence ordinance and the townhouse ordinance, it was
his opinion that the townhouse ordinance would control inasmuch as it was a
specific ordinance dealing with a'specific situation.
In accordance with previous action of the City Commission for the sale of a
1947 American LaFrance fire truck, the' one bid received was opened and read
as fo 11 OW$ :
I, Chuck Buschardt,do submit this bid for $1,026.55 for the 1947
American LaFrance Fire Truck to be sold by the City of West Uni-
versity Pl ace tonight:.
Motion by Commissioner Thompson, seconded by 'Commissioner Parks, that the
bid received from Mr; Buschardt for purchase of a 1947 American LaFrance
fire truck be rejected and the City Manager instructed to re-advertise the
truck for sale again in approximately three (3) months.
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Voting Aye: All
Voting No: None
The COnimission was advised that in accordance with the provisions of the City
Charter it was necessary that Charles Orsburn ,be re-appointedAssociate Judge
of the Municipal Court.
Motion by Commissioner Thompso'n, seconded by CQrnmissio'ner Sellers', that Charles
Orsburn be re-appointed:Assotiate Judge of the Municipal Court for an addi-
tional sixty (60) day period. '
Voting Aye: All
Voting No: No~e
Resolution Number 77-11 was presented to the Commiss'ion and read in full:
WHEREAS, 'the Ctty,Commissionhas found it necessary to install a
lighting system for lighting the City Hall parking lot; and
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WHEREAS, the City Commission awarded a contract on December 13, 1976
to Wholesale Electric Supply Company for delivery of three (3) 19' poles and
three (3) 400 watt mercury vapoT fixtures on their low bid of $2,085.00; and
.~" .
WHEREAS~ it will require an additional $670.00 to purchase materials,
time clock and pay for services of an electrical contractor to install the
equipment; and ' '
WHEREAS, the total expenditure'would then be an estimated $2,755.00;
and
WHEREAS, funds have not been encumbered, nor been appropriated in the
1977 budget to defray ~hi s cost. ' ,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS: .
Section 1. That the total estimated cost of purchasing equipment,
poles and fixtures and installing the lighting for the City Hall parking lot
be paid from' the General Fund.' ,
Section 2~ That funds in the amount of $2,800.00 are herebyappropria-
ted from the General Fund's unappropriated surplus account and that the City
Treasurer is hereby directed to pay 'invoices from such funds when presented for
payment.
Motion by Commissioner Thompson, seconded by Commissioner Parks, that Resolu-
tion No. 77-11 be approved as read.
Voting Aye: All
Voting No: None
An invoice in the amount of $269.25 submitted by Bayshore Engineers, Inc. for
various engineering, services was presented for consideration.
Moti on by Commi ss i oner Thompson, seconded by Commi ssi oner Sell ers, that an
invoice in the amount of $269.25 submitted by Bayshore Engineers', Inc. be
approved for payment.
Voting Aye: All
Voting No: None
The City Manager reported that a meeting'had been held with Mr. Dieter Ufer,
Mr. H. T. Hvlland and Street Superintendent A. L. Bearden to review progress
that had been made on the storm sewer construction and clean-up operations.
He called the attention of the City Commission to the destruction of a number
of streets which would require re'pairs, 'noting that Mr'. Bearden is preparing
a recommendation.
An invoice in the amount of $2';542.13 submitted by Mitchell Carlson Assodates
for professional services reridered on the construction of Colonial Park Re-
creation Facilities was presented for consideratton~ "
Motion by Commissioner Thompson, seconded'by Commissioner Sellers,'that an
invoice in the amount of $2,542".13 submitted by Mitchell Carlson' & Associates
be approved for payment.
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Voting Aye: All
Voting No~ None
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City Attorney Charles Cockrell advised the Commission that a representative
of the' City of Katy had requested that the City of West University Place join
a suit with other tities in the area against th~ Harri~~Galveston Coastal
Subsidence District to determine the validity or invalidity of the Act creat-
ing the District and the validity of the charges for permit fees. Mr. Cockrell
stated that he could see no advantage for West University joining such suit in-
asmuch as it was a question of law which could be resolved for one city as well
as for ~ group of cities joining together.
Motion by Commissioner Parks, seconded by Commissioher Thompson, that the
recommendation of the City Attorney be accepted and West University not join
the CHiof Katy and other cities in a suit to be filed against the Harris-
Galveston Coastal Subsidence District.
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"Voting'Aye: All
Voting No: None
The following recommendation for the purchase of fire hydrants for which bids
were received on February 14, 1977 was presented to the Commission.
, .
Bids,rec~ived.on FebruQry)4, 1977, for delivery of five (5) fire
hydrants were referred to me for tabulation and recommendation. The
following bids were received:
Bidder Unit Price Total Bid Price [J
Mueller Company 464.21 2,321.05
Municipal Pipe 355.00 1,775.00
Rohan Company 435.00 2,175.00
Uti 1 ity Supply' 370.00 1 ,850.00
Presently the city has two makes of fire hydrants in service. Pre-
dominantly the Ludlow which were originally installed in the late
1930's and mid 1940's. Currently we haVe purchased the Mueller fire
hydrant and have obtained excellent results.
The low bid submitted by Municipal Pipe Company on a unit price of
$355.00 for a Darling fire hydrant which is manufactured in Beaumont,
Texas. The' City of Houston, other cities and some water districts
have purchased this fire hydrant because they were easily obtainable
and submitted a lower bid than other fire hydrant manufacturers.
" ,
The' improved' Mueller Fire Hydrant has a desirable f!eature in its
"Traffic Model II which is equipped with a breakable stem couplin and
flange with the main valve designed to remain tight in the event of an
accident breaki ng the tr'affi c fl an'ge. Other fi re hydrants have a
similar design or a flange valve, but does not functio~properly ,
when the hydrants are broken'. '
It is my recommendation that we accept the :bid of Utility Supply
Company on their unit price' of $370.0'0 which' is only $75.00 higher
than the low bid submitted by Municipal Pipe Company on the Darling
fire hydrant model.
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Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the
City Commission accept the bid submitted by Utility Supply Company for
delivery of five'(5) Mueller fire hydrants for a total bid price of $1,850.
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Voting Aye: All
Voting No: None
The City Manager presented a letter received from the Houston/Southwest
Corporation requesting the relocation of a City of West University Place
sewer for the construction of a shopping center.
Following a general discussion with regard to the proximity to the proposed
route to Braes Bayou; incentives for the City to permit such relocation;
and the fact that the line was relocated in 1973 for the convenience of a
developer, the City Commission instructed the City Manager to direct a
letter to Houston/Southwest Corporation setting forth the city's lack of
interest in such project.
A discussion regarding the proposed Orientation Day planned for city officials
indicated that the week of April 25th would be an agreeable date for such pro-
gram with the details to be worked out by members of the Commission in a,work-
shop session.
The Commission was advised that chairs at the Library were'in'very bad need
of reuphosltering and it was believed that in-asmuch as Mrs. Marilyn Yaple had
initiated the work it would be nice if the project could be completed prior
to her departure as Librarian for another position.
Motion by Commissioner Sellers, seconded by Commissioner Parks, that the City
Manager be authorized to advertise for bids for reupholstering of chairs at
the library with bids to be received by the City Manager on April 11,1977.
Voting Aye: All
Voting No: None
Inasmuch as two members of the City Commission will be out of the city, a
workshop session planned for Thursday, March 17th was cancelled and inter-
viewing of persons interested in serving @n the Electrical and Plumbing Boards
would be held subsequent to the special meeting of the City Commission to be
held on Monday, March 21, 1977.
Mayor Dunn reviewed for the benefit of new members of the Commission the
procedure used by the previous Commission for review of rates and re-invest-
ment of city funds in Certificates of Time Deposit. Commis~ioner Thompson
agreed to serve on such Committee again, therefore, the current Investment
Committee will be comprised of Mayor Dunn, Commissioner Thompson, City Mana-
ger Johnson and City Treasurer Barnett.
Minutes of the regular meeting of the Zoning and Planning Commission of
March 8, 1977, were presented to the Commission for their information.
Minutes of the regular meeting on February 28th and special meeting on March 7th
of the City Commission were presented for consideration and the following action
taken: Motion by Commissioner Thompson, seconded by Commissioner Seller~, that
minutes of the regular meeting on February 28th and a special meeting on March 7th
of the City Commission be approved as submitted.
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Voting Aye: All
Voting No: ' None
With no further business to come'before the City Commission at this time,
upon motion duly made, seconded and carried, the meeting adjourned at 9:30 p.m.
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ATTEST:
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SPECIAL MEETING OF CITY COMMISSION
March 21, 1977
The City Commission convened in special session at the City Hall on Monday,
March 21, 1977,7:00 p.m., with the following members present: Mayor Dunn,
presiding; Commissioners Greene, Parks; Sellers and Thompson. The City
Manager was also present.
In accordance with previous aCtion of the City Commission on February 28,
1977, . proposa 1 s recei ved to serve as a depos i tory for city funds had been
reviewed by the City Manager and City Treasurer and the following analysis
present~d for consi derati on: ' ,
You have, in accordance with Articles 2559 through 2566e and
provisions of the City Charter, requested proposals from local
banking institutions for custody and 'investment of city funds.
In accordance with this directive, proposals were received '
March 21st. A tabulation of the proposals received is attached.
In, order to assist you in arriving at a decision the following
analysis is made of the proposals submitt~d. '
There is a similarity on all the proposals with the major ex-
ception of interest rates on Certificates of Time Deposit where
'a substantial disparity exfsts. . ,
Our interpretation of the proposals submitted indicates that all
banks propose to pay 5% interest on savings accounts. All other
factors being equal the final determination is then to be made on
interest paid on Certificates of Time Deposit under $100,000 and
over $100,000. " , '
The Chemical Bank quotes the highest minimum rate of 6% on Certi-
ficates of Time Deposit under $100,000. The Chemical Bank also
quotes a guaranteed minimum of 6% on all Certificates of Time
Deposit in excess of $100,000. All other banks quote 5% or rates
tied to Treasury Bill discount rates, or maximum allowed by Federal
Reserve System.
From these facts it can be readily determined that the greatest
rate of return of interest dollars would be the proposal submitted
by Chemical Bank.
City Treasurer Robbie Barnett reviewed the tabulation of proposals received for
the City 'Commission, noting that each 'of the five bariksfrom which proposals
were received, Chemical 'Bank, Fannin Bank~ First National Bank of West Univer- '
sity Place, River Oaks Bank & Trust Company and University State Bank, propose
to serve as a depository; pledge securities; make no service charge and put
checks in numerical sequence. He further noted that Rive Oaks Banks will
not provide free voucher checks and that Unfversity State Bank would require
a minimum $100,000 daily balance to provide such service.
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70
Reviewing proposals received for the investment of city funds in Certificates
of Time Deposit in amounts under $100,000 and over $100,000, Mr. Barnett ad-
vBisekd theh~omhmiStshion tthaht the minimlum int~redstfrat~of 6t% qtUot~d cbY Ct~efmiCatl lU:,
an was 1 g er an 0 er proposa s recel ve or 1 nves men s 1 n er 1 i ca es I:: i,', :,: ,
of Deposit and was negotiable in the event interest rates increased:
Mr. Joe Bracewell, 3123 Tangley, and President of the First,National Bank
of West University Place, advised the Commission that inasmuch as such bank,
was the only bank in West University; had just under $1,000,000 in capital;
deposits of $6;000;00; four hundred stockholders 'with three hundred of them
being residents of the city; would guarantee interest at least the rate paid
by the three (3) largest banks in Harris County; and the fact that the bank
was a major taxpayer of the city, that special consideration should be given
to designating the First National Bank of West University Place as the city's
depository. .
Mr. Fred Allen, Director and Vice-President, Chemical'Bank, advised the City
Commission that it had been a pleasure for Chemical Bank to work with the City
to obtain a maximum interest rate on its Certificates 'of Time Deposit and he
would continue to provide any assistance that might be required.
The City Manager advised the Commission that for many years the University
State Bank had served as the city's depository and it would be desirable to
remove all funds from such bank with the exception of a water accQunt that was
maintained t,o enable'residents to pay bills at the bank.
Members-'of,.th'e Commission discussed the advisability of. designating a number
of banks as depositories for the investment of funds in Certificates of Time
Deposit in order to negotiate interest rates.
Motion by Commissioner Thompson, seconded by Commissioner Parks, 'that Chemical
Bank be designated as daily depository for city funds 'and that the following
banks be designated as depositories for investment of funds in Certificates
of Time Deposit:
Chemical
Fannin
First National 'Bank of West University Place
River'Oaks Bank and 'Trust Company
University State Bank
Voting Aye:, Dunn
Greene
, Parks
Thompson
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. Mr. John Mitchell, architect for the Colonial Park recreational facilities,
presented Change Order No. 2 in accordance with instructions of the City Com-
mission on March 7, 1977, to cover demolition, plumbing, electrical ,and pool
improvements.
Members of the Commission examined the drawings presented by Mr. Mitchell and
reviewed piping; chlorinator, proposed plan for re-location of sidewalk and
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decreasing size of tennis courts, specifications for plaster for the walls and
bottom of the pool, possible installation of solar heating system, and water
heaters.
Motion by Commissioner ,Parks, seconded by Commissioner Greene, ,that the City
Commission accept Change Order No.2, subject to detailed speciflcations on
major items being submitted by the architect for acceptance by the contractor
and, further, that the relocation of the sidewalk and tennis court remain as
set out in the original specifications for a total Change Order No.2 cost
not to exceed $74,983.00.
Voting Aye: All
Voting No: None
The City Manager was requested ,to review proposed plans for re-location of a
sidewalk and decreasing the size of the tennis courts with Assistant City
Manager Di ck Rockenbaugh and Recrea ti on Director Jacki e Ki rby. '
With no further business to come before the Commission at this time, upon
motion duly made, seconded and carried, the meeting adjourned at 9:20 p.m.
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ATTEST:
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Assistant City Secretary ,
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REGULAR MEETING OF C.ITY,COMMISSION
MARCH 28, 1977
. ,
The City Commiss;.on convened in regular.session at the City Hall on Monday,
March 28" 1977, 7:30 p.m., with,the following members present: Mayor Dunn,
presiding; Commissioners Greene, Parks and Sellers, The City Attorney and
City Manager were also present, Commissioner Thompson was absent.
The Invocation was pronounced by Commissioner Greene.
Resolution Number 77-12 was presented to the Commission and read in full:
, WHEREAS, it is the, obligation of the City Commission, pursuant
to provisions of the Charter of,the City of West University Place, Texas and
ordinances heretofore adopted, to appoint members to various Boards; and
WHEREAS, the Mayor and members of ,the City Commission have contacted
and interviewed qualified citizens to serve on the various Boards, and
WHEREAS, certain persons have indicated a desire and willingness to
serve as members of the Electrical Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the following persons be appointed to serve as
members of the Electrical Board:
H. M. Buck
Bill Clowe
A. B. Fisk
Oscar F. Johnson
James D. Todd
--
Section 2. That the persons hereby appointed to the Electrical
Board shall serve without compensation.
Section 3. That the persons hereby appointed to the Electrical
Board shall serve for a period of two years from the date of this Resolution,
and thereafter until the appointment and qualification of their successors.
PASSED AND APPROVED this ,~,
day of
, 1977.
, '~ ,"""
Motion by Commissioner Parks, seconded by Commissioner Greene, that Resolution
Number 77-12 be approved as read.
Voting Aye: All
Voting No: None
Commissioner Thompson arrived at the meetJng at this time.
Mayor Dunn administered the Oath of Office to each member of the Electrical
Board, subsequent to which the members left the Commission meeting for a short
organizational meeting.
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The Commission was presented a letter dated March 23, 1977, from Bayshore
Engineers, Inc. advising that all ,,4nderground construction had been completed
to the satisfaction of consulting eng,ineers on the storm sewer construction
project and that Estimate Number 3 for payment to the H. T. Holland Construc-
tion Company 'in the amount of $65,909.10 was in order for payment.
Mr. Dieter Uferadvisedthe Commission that an agreement 'had been reached be-
tween the contractor, City Manager and engineer, that the sum of $30,000 be
withheld from final payment of the contract price with H. T. Holland to assure
completion of final items included on the final punch list most of which is to
be asphalt overlay of the streets where the storm-sewers were located.
Special attention was called to 'one block of Pittsburg from Wakeforest to Brompton
which had no base and was believed would provide a better street if repaired by a
city crew with experience in such repair with the contractor paying for such re-
pair.
Motion by Commissioner Thompson, seconded 'by Commissioner Greene, that H. T.
Holland Construction Company be paid Estimate Number '3, in'the amount of
$65,909.10; that the sum of $30,000 'be withheld, until such time as all de-
signated street' improvements have been completed; ,that city forces repair
one block of Pittsburg between Belmont and Wakeforest at the expense of
H. T. Holland Construction Company; and that all improvements be completed
within the time limit of the contractor~s contract.
Voting Aye: All
Voting No: None
An invoice in the amount of $8,300.13 received'from Bayshore Engineers, Inc.
for engineering services on the storm drainage facilities improvements was
presented for consideration.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that an
invoice in the amount of $8,300.13 received from Bayshore Engineers, Inc.
for engineering services on the storm sewer construction project be approved
for payment.
Voting Aye:- All
Voting No: None
Estimate Number 2, in the amount of-$26,066.00, submitted by Rayko Construc-
tion Company, and approved by Mitchell, Carlson & Associates, for work com-
pleted on the Colonial Park recreation facilities was presented for considera-
tion.
Motion by Commissioner Thompson, seconded by Commissioner Greene, that Esti-
mate No.2, in the amount of $26,066.00, submitted by Rayko Construction Com-
pany for work completed on the Colonial Park recreation facility, be approved
for payment.
Voting Aye: All
Voting No: None'
Mr. John Mitchell, architect with Mitchell, Carlson &'Associates, design con-
sultants for the Colonial Park recreation facility project, Mr. David Steitle,
city engineer and Mr. A. L. Bearden, Street Superintendent, presented' various '
solution to the Ci,ty Commission for re-piping of the water supply system at
the swimming pool 'and the drain system.
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After reviewing alternate suggestions, it was the decision of the City Commis-
sion that Mr. John Mitchell review his design with the Watts Pool Construction
Company and later, in workshop sessfoh, p'resent hi's recommendations.
Mr. David Stanger, Stanger/Assoclates, presented plans and specifications for
the construction of Independence Park, Phase One. Mr. Stanger reviewed the
plans for the Commission pointing out proposed lighting; location of a wood
removable bollard; trees and hedges to be removed and those to be left at pre~
. sent ,location; and the ,proposed surface for the bicycle path.
Mr. Stanger advised the Commission that Ms. Beth McNabb, coordinator for the
Community Development Agency had indicated that little difficulty would be
encouDtered lnobtaining approval of the additions that had been made to the
specifications inasmuch as the plans haq already be~n approved by the County
Engi neer. '
Motion by Commissioner Thompson, seconded by Commissioner Parks, that the plans
and specifications fOr the construction of ~ridependence Park, Phase One, as
prepared by Stanger/Associqtes, be aCGepted and the City Manager authorized to
advertise for bids to be received by the City Commission on April 25, 1977,
and that the P.arks & Recreati on Board be given a copy of the pl ans and specifi-
cations for review and any suggestions they might have~
Voting Aye: All
Voting No: None
An invoice in the amount of $2,974.96, received from Bradshaw and Associates,
for landscaping of Liberty Hill Park in accordance with bids received by the
City Commission, was presented for consideration.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that an
invoice in the amount of $2,~74.96, submitted by Bradshaw and Associates for
landscaping of Liberty Hill Park, be approved for payment. '
Voting Aye: All
Voting No: None
In accordance with previous action of the City Commission to consider in a
workshop session with members of the Zoning and Planning Commission a request
by Mr. Tom Wilson, 6416 Sewanee, for a reduction from 8' to 3' of the setback
requirements for location of an outdoor swimming pool, such consideration was
presented to the Commission.
Motion by Commissioner Thompson, seconded by Commissioner Greene, that a re-
quest by Mr. Tom Wilson, 9416 Sewanee, for a variance to the provisions of
Ordinance Number 1067 establishi'ng the location of outdoor swimming pools be
denied.
Voting Aye: All
Voting No: None
Resolution Number 77-13 was presented to the Commission and read in full:
WHEREAS, the CityCommission"onFebruary 28~.1977, ordered proposals
for serving as depository for city funds were received from the following
banking institutions~
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Chemi,ca 1 Bank
Fannin Bank ,
First National Bank of' West University Place
River Oaks Bati'l(:and Trust Company
, Uni versity Stat,e Bank
WHEREAS, the proposals were opened and reviewed by the City Treasurer
Robbie Barnett and City Manager Whitt Johnson, such review being made for the
purpose of submitting a written analysis' and recommendation to the City Com-
mission at a Special Meeting on March 21st; and
WHEREAS, the City Commission' reviewed such proposals and considered
the recommendations ,of the City Treasurer 'and City Manager.
" ,
NOW, THEREFORE, BE IT RES'OLVED' BY THE CITY COMMISSION OF ,THE CITY OF
WEST UNIVERSITY PLACE, TEXAS: ' , ,
, ,
Section 1. The following banking institutions located in Houston
,and.West University Place, Texas, are,hereby designated to be and serve as
official depositories for the investment of funds in Certificates of, Time
Deposit and the City Treasurer is hereby directed,toestab1ishaccounts.for
such investment of funds at such times as he shall be directed by the Invest-
ment Committee.
Chemical Bank
Fannin Bank, _
first,National Bank of West University Place
River Oaks Bank and Trust Companj ,
University State Bank
Section 2. The City Treasurer is hereby directed to withdraw all
of the funds in accounts heretofore kept on deposit with Fannin ,Bank and
establish the required accounts with Chemical Bank"to wit:
City of West University Place Sick Leave Fund
- 1976 Bond - Parks Construction Fund
- 1976 Bond - Street Paving Fund
- 1976 Bond ~Drainage Construction Fund
-, Insurance Reserve Fund '
- Revenue Sharing Fund
- Payroll Fund
- General Fund
-,Water-Sewer Fund
- T~x C611ector's Fund
Cash Bail Bond Fund
- Health Fund _
- Tax Interest & Sinking Fund
Section 3. The City Commission now determines that it is desirable
to designate the First National Bank of West University Place,to serve as a de-
I " posito.ry,for certain city funds in addi,tion to, being designated for investment
of funds,in Certificates of Time Deposit.
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Section 4. The City Treasurer is hereby directed to withdraw all
of the funds in accounts heretofore kept on' deposit with University State Bank
and establish the required accounts with First National Bank of West University
Place.
City of West University Place - Sanitary Sewer Capital Improvement Fund
- Charter, Amendment Reserve Water Fund
- Charter'Amendment Reserve Sewer Fund
- Trust Agency Fund '
- Water-Sewer Fund,
- Swimming Pool Fund
~'Water Meter Deposit Fund
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Section 5. That the City Treasurer, Assistant City Treasurer, Mayor,
Mayor Pro-Tem and'City Manager are hereby directed to sign or countersign the
necessary signature cards to establish the required bank accounts with the said
Chemical Bank, Fannin Bank, First National Bank of West University Place, River
Oaks Bank and Trust Company and University State Bank.
, Section 6.' The said depositories shall be notified of their designa-
tion as official depository of the Gityof West University Place, Texas, and
shall in accordance with Article 25-59 through 25-66a of Vernon IS Revised Civil
Statutes of Texas, provde the proper securities for the purpose of securing
said city funds in an amount equal to the amount of said city funds on deposit
in said depository bank or banks.
",'" Section 7. All Resolutions relating to the deposit of funds or de-
si.gnatlo,[J of banks to serve as depositories in confl i ct with thi s Resol uti on 0
are hereby repeal ed.'
PASSED AND APPROVED this
day of
, 1977.
Motion by Commissioner Thompson, seconded by 'Commissioner Sellers, that Resolu-
tion Number 77-13 be approved as read. 'i
Voting Aye: All
Voting No: None
Mr. John Harris, Southwestern Argus, who has been covering meetings of the West
University City Commission advised the Commission that he would be covering
meetings of the City Council of the City of Bellaire, and introduced Mrs. Julie
Halstead who will be his replacement.
The Commission was advised that Fire Chief Ben Wilcher and Building Inspector
J. D. Allstott had departed on Monday morning to accept delivery of a new fire
truck in Anderson, Indiana and should return to the city sometime Wednesday.
The City Manager advised the Commission that after many delays West University
firemen had been accepted for paramedic training and that Dennis Stanek, Mike
Legoudes and Alton Seward began classeson,Monday"March 28th. '
It was the decision of the City Commission that Mr. John Mitchell appear before
the Commission in workshop session on Thursday, March 31st for a final presen- U
tation for Change Order No.2 on the Colonial Park recreation facilities and ~
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members of the current Zoning Board of Adjustment be interviewed for possible
re-appointment to such Board.' ' " ,
Minutes of the regular meeting of'the Electrical Board on Electrical Board on
March 22, 1977, were presented to ~he Commission for their information.
Minutes of the regular meeting of the Zoning Board of Adjustment on March 22,
1977, were presented to the Commission for their information. '
Minutes of the regular meeting of the City Commission on March 14th and a special
meeting on March 21st were presented for consideration and the following action
taken: Motion by Commissioner Thompson, seconded by Commissioner Parks, that
minutes of the regular <meeting of the City Commission on March 14th and a special
meeting on March 21st be approved as submitted. .
Voting Aye: All
Voting No: None
With no further business to come before the Commission at this time, upon motion
duly made, seconded and carried ,the meeting adjourned at 11 :25 p.m. .
#4cZ~
Mayor .
ATTEST:
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Assis ant City Secretary ,
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78 .
REGULAR MEETING OF CITY COMMISSION
Apri 1 1}, 1977
The City Commission convened in regular session at the City Hall on Monday,
April 11, 1977, 7:30p.m.,'with the following members present: Mayor Dunn,
presiding; Commis.sioners Greene, 'Parks and Sellers. The City Attorney and
City Manager were also present. Commissioner Thompson was absent.
The Invocation was pronounced by Commissioner Parks.
Chief of Police Jaines O. Bryant introduced Officer Johnnie Carl Rose and Of-
ficer Patrick Leonard Smith as new members of the Police Department.
Mayor Dunn administered the Oath of Office to Officers Rose and Smith and con-
gratulated them upon their appointment and welcomed them as new city employees.
, . ,
The Commission was advised that consideration had been given to the advisability
of extending sanitary sewer service to serve the planned townhouse developments
and that Bayshore Engineers, Inc. had been requested to prepare plans and spec-
ifications for such extension.
Mr. Ufer reviewed the plans for members of the Commission explaining the pro-
posed extension of the current gravity flow system which would eliminate the
necessity of constructing additional lift'plans. Mr. Ufer advised that the
proposed,:three-phaseproject would cost an approximate $103,000.00.
The City Manager and City Engineer were instructed to review the plans and
specifications as prepared by Bayshore Engineers, Inc. and to make a report
to the City Commission.
The City Manager introduced Ms. Phyllis Spittler who was in attendance at the
meeting for the Houston Chronicle.
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Mr. Jerry Parish, a member of the Parks and Recreation Board, introduced mem-
bers of a group known as Citizens for Wier Park that had organized to raise
funds for the installation of playground equipment in the park. Mr. Parish
introduced Mr. Bradley Jackson as spokesperson for the group.
Mr. Jackson reviewed action of the previous City Commission whereby a challenge
had been made to park patrons for matching funds for the purchase of a children's
climber to serve the needs of the many younger children 'using the park. He
~dvised that a total of $2,252.57 had been raised for the equipment, noting that
Triangle Refineries made a $500.00 donation.
Mr. Parish presented the Commission a sketch indicating the existing conditions
at Wier Park and proposed Phase Two renovations which would include the in-
stallation ofa wood climber, three level balance beam wood and arch climber
and a climbing pole, together with low level earth berms that would not inter-
fere with park maintenance.
Following a general di scussion regarding the advi sabi 1 ity of the Citi zens for
Wier Park purchasing the equipment, and presenting it to the city; the status
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of contributions for the equipment being used as tax deductions; the installa-
tion of the equipment and construction of the earth berms 'city forces; and
the desire of all participating in the project to have the equipment in place
by June 1, 1977, for use-by the chi1~ren, the City Commissibnagreed that the
project would be delayed considerably if invitations for bids were required.
Motion by Commissioner Parks, seconded by Commissioner Sellers, that the City
Commission adopt the plan as proposed and that the city match~ in funds or of
equivalent value, to complete the project and that the City Manager be authorized
to pay estimated freight charges in the amount of $385.20.
Voting Aye: All
Voting No: None '
Mayor Dunn expressedappreci ati on to Mr. Jackson, Mr. Pari s,h and members of
the Committee who were in attendance at the meeting.
Mr. Jackson thanked members of the Commission and city personnel for the help
and cooperation the Citizens had received and stated that even though funds
had been raised for the purchase of the equipment the group would like to
continue its function as an arm of the Parks and Recreation Board.
An invoice received from Claude Wright & Associates, in the amount of $1,097.00
for purchase of 500' of 2~" fire hose and 300' of l~" fire hose, was presented
for consideration. '
Motion by Commissioner Thompson~ seconded by Commissioner Parks, that an'in-'
voice in theamouJit of $1,097 received from Claude Wright '& Associates for pur-
chase of 500' of 2~" firehose and 3'00' ofl~"fire hose, be approved for pay-
ment.
Voting Aye: All
Voting No: None
Estimate Number 3~ in the amount of $27,080.10, for work completed on the con-
struction of interim improvements to the wastewater treatment facility by Nunn
and Shumway Construction Company, and approved by Bayshore Engineers, Inc. was
presented for consideration.
Motion' by Commissioner Parks, seconded by Commissioner Thompson, that Estimate
,Number 3, in the amount of $27,080.10 for work completed to date on the con-
struction of interim improvements to the wastewater treatment'facility by
Nunn and Shumway Construction Company, and approved by Bayshore Engineers, Inc;
be approved for payment.
Voting Aye: All
'Voting ~o:None
Estimate Number 3, in the amount of $48,546.00, submitted by Rayko Construction
Company for work completed on the construction of recreation 'facilities at
Colonial Park, and certified by architect J6hn'Mitchell,was presented for con-
sideration.
Motion by Commissioner Sellers, seconded by Commissioner Thompson, that Esti~
mate Number 3, in the amount of $48,546.00, submitted by Rayko Construction
Company, and ce~tified by architect John Mitchell, be approved for payment.
Voting Aye: All
., Voti ng No: 'None
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The City Manager advi:sed the Commission that Mr., John Mitchell, Mitchell Carl son
& Associates, had furnished a Notice to Bidders for constructi'onof pool deck, ,
fencing and related improvements, in accordance 'with a decision of the Commis-
sion when accepting the architect's proposal for the issuance' of Change Order
No.2, for enlargement of the swimming 'pool~ It was further noted that in
accordance with the provisions of the propoied timetable it would now be neces-
sary to advertise for bids in order to meet legal requirements for the City
Commission to receive bids on May 2, 1977.
Motion by Commissioner Sellers, seconded by Commissioner Parks, that the City
Manager be authorized to advertise for bids on items as outlined in letter
from Mitchell Carlso~ & Associates dated April 11,1977.
Voting Aye: Greene, Parks
Sellers, Dunn
Voting No: Thompson
The following letter from Architect John'Mitchell was presented to the City
Commission:
"We suggest that the following notice be posted as required by law
to advertise the next increment of work on the above captioned pro-
j ect. '
NOTICE TO BIDDERS
Notice is hereby gfven that sealed competitive bids will be received
by the City of 'West University Place at the city hall, 3800 University
Blvd., until 7:30 p.m", ~4ay 2, 1977 "at which time they will be pub-
licly opened and read aloud, for furnishing the following:
COLONIAL PARK POOL DECK, FENCING AND RELATED IMPROVEMENTS
Construct foundations, grade beams, anchorage' devices, etc. for a
future pneumatic structure (NIC), various walls; fences, equipment
and shelters; construct deck and underground PVC deck drainage'
system, walls, fences, gates and shelter as shown. Provide rough
and finished grading as well as all compacted fill required. Re-
move allexce~s materials and debris at frequent intervals.
A btd bond is teq~ired with the bid, and a Labor and Material Bond
will 'be required of the successful bidder~Bids received late will
be returned to the sender unopened. The city reserves the right
to reject any bid, and to accept any bid or to negotiate contract
terms with the various bidders when such action is deemed by the
City to be in its best interest.
P-roposal forms,"plans and specifications maybe obtained at the
offices of Mitchell ,Carlson & Associates Inc., 3221 West Alabama,
Houston, Texas 77098 after April 18, 1977. A deposit of $100.00
per set will be required. II
The Commission was advised that sanitary engineer', H. R. Duke had reported
that equipment 'in use in, conjunction with the city's mosquito control program
was not operable and consideration should be given to the acquisition of ad-
ditional equipment. 'Ho~ever, it was noted that Mr. Duke had not been able
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to secure sufficient information on new equipment and it was requested that
this item be considered by the Commission at a later meeting. '
In accordance with previous action ',o;f the City Commission, bids'r'eceived for
reupholstering ten (0) chairs' at the West University Library were opened and
results announced as follows: . '
Changing Look
$1,050.00
'1,250.00
1,375.00
1,500.00
125.00 (each)
1,445.00
1 ~187.00 (45 yds @ 7.00 ea)
1,547.00 {45 yds @ 15.00 ea)
1 ,2~0.00
750.00
2,150.00
Fine Interiors & Upholsters
Houston Upholstering Company
Markay Furniture Center
Patterson Carpets & Draperies
Porter's Upholstering Shop
Quality Upholster
Valley Custom Reupholstery
Wishnow Furniture & Antiques
Motion by Commissioner Parks, seconded by Commissioner Thompson; that bids re-'
ceived for reupholstering ten (10) chairs at the West University Li'brary'be re-
ferred to the office of the City Manager for evaluation and recommendation.
Voting Aye: All
Voting No: None
An invoice in the amount of $1,030.00 received from Wholesale Electric Company
for delivery of three poles ,and ftxtures for installation of a 'lighting system
in the parking area adjacent to the City Hall , was presented 'for consider,ation.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that an
invoice in the amount of $1,030.00 received from Wholesale Electric Company
for delivery of three poles and fixtures for lighting the parking area adjacent
to the City Hall be approved for payment.
Voting Aye: All
Voting No: None
A draft of an ordinance prohibiting smoking in certain areas of the City Hall
and Community Building was presented to the Commission and read in full:
Motion by Commissioner Parks, seconded by Commissioner Sellers, that the
ordinance be tabled until such time as the ordinance can be reviewed by legal
counsel and discussed at a workshop session. '
"
Voting Aye: All
Voting No: None
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It was the,decision of the Commission to deferany'd;-scussfon of an ordinance
regulating construction and location of front porches, front yards and decks
until a scheduled w~rkshop session.
City Attorney Charles Cockrell advised the Commissiori that a report had been
received from the Personnel Board regarding the suspension of Officer Maurice
Anderson from the Pol ice Department. After reading the report, Mr. Cockrell
advised that the Personnel Board is a fact finding body on hearing appeals
of persons in the classified service of the city, and the Commission could
accept the recommendation of the Board, overrule the recommendation or act
contrary to the recommendation, as it saw fit.
Motion by Commissioner Park~, seconded by Commissioner Greene, that the City
Commission accept the finding of fact and approve the recommendation of the
Personnel Board and Officer Anderson be reinstated with stated disciplinary
action.
Voting Aye: All
Voting No: None
The City Manager advised the Commission there were a number of items to be in-
cluded on agendas for up-coming workshop sessions, including discussion of a
budget calendar; review of tax appraisal system; water rate study and plans
for an Orientation Day program.
General discussion by the Commission covered the status of the Community Develop-
ment Block Grant application for 1977; preparation of an environmental impact
study in conjunction with such grant application; status of suit filed by the
City of Katy against the Harris-Galveston Coastal Subsidence District; and the
work being performed by'H. T.Holland Construction Company in completion of the
storm sewer project. ' .
Minutes of the regular nieeting of the City Commission on March 28, 1977, were
presented and the following action taken:
Motion by Commissioner Thompson, seconded by Commissioner Parks, that the minutes
of the regular meeting of the City Commission on March 28, 1977, be corrected '
to add, "for inclusion in a Change Order if necessary", to a motion by Commis-
sioner Parks requ'esting'that the Parks & Recreation Board be given a copy of
the plans and specifications for the construction of Independence Park, and
approved as corrected. ' .
Voting Aye: All
Voting No: None
With no further business to come before the Commission, at this time, upon
motion dulj made, seconded ~rid carrted,'the-meeti~g'adjourned cit 9:45 p.m.
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ATTEST:
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Assi tant City Secretary ,
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SPECIAL MEETING OF CrTY COMMISSION
APIill8, 1977
The City Commission converied in special session'at the City Hall on Monday,
April 18,'1977, 7:30 p:m. ~ with "the following members present: Mayor Dunn,
presiding; Commissioners Greene, ParkS, Sellers arid Thompson. The City
Attorney and City ,Manager were absenL
Mr. John Mitchell, Mitchell Carlson & Associates, architects for the con-
struction of recreational facilities at Colonial Park, appeared before
the Commission to 'present final plans'arid specifications for the construc-
tion of fencing, pool deck and other related items.' '
Mr. Mitchell reviewed the plans, noting to the Commission, that the baby
pool area did not have any planned type covering at this time, but that' '
three (3") inch steel pipe was being installed in the walls and a base plate
constructed in the deck a'rea'to accommodate a futuf'e covering installation
if desired. Mr. Mitchell 'further noted' th,at 'a concrete break-away instal-
lation ~as pl~nned for the location of the high diving board which had been
removed, in order to facilitate installation of a third diving board at a
1 ater date.
,I
In response to questions from the Commission regarding scheduling of the
construction, Mr. Mitchell advised that all construction was on schedule
at this time with exception of the building which was few days behind be-
cause of delays in deliverYcof brick that was to be used.
City Engineer David Steitle advised the Commission that he and Street Super-
intendent A. L. Bearden had reviewed the plans and specifications with Mr.
Mitchell and were'in agreement with the proposals.
Motion by Commissioner Parks, seconded by Commissioner Greene, that the
City Commission accept plans and specifications for the construction of fenc-
ing, pool deck and other related items at Colonial Park, as prepared and pre-
sented by Mr. John Mitchell.
Voting Aye: All
Voting No: None
Mrc. Mitchell pointed out proposed locations for the installati'on of four (4)'
new underwater lights whicD would require drilling new holes stating that
he had received a proposal from the contractor that the new lights be re-
located in the existing holes already in the walls on the north end of the
pool, thereby decreasing the number of lights in this location from four (4)
to, three (3) and resulting in an approximate $350,00 deduct in the contract
price of Change Order No.2. '
Mr. Mitchell was instructed by the Commission to proceed with the preparation
of a change order to delete the 'fourth underwater light and use existing light
locations. 'U',
Mayor Dunn requested that Mr. Mitchell meet with members of the City Commission
and members of the Parks and Recreation Board on the site of the construction
~
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to review the project. After conflicts of availab'letime were resolved it
was agreed that such meeting would be h~ld'on Saturday, April 30, 1977,
9~00 a.m. '
u
It was requested that the next issue of City Currents include a notice that
arrangements had been made for Use of 'the Southside'swimming pool for the
annual Learn-to-Swim program, including any 'schedules that had been arranged
, and procedure to be followed. Also to be 'includ~d in the notice is to be
any other pool locations that will be available to our residents for use.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the
City Manager be authorized to advertise forbids for the printing of'the
1976 Annual Report" with bi ds to be recei ved by the City Cornmi ssi on' on Monday, .
May 9, 1977.
Voting Aye: All'
Voting No: None
With no further blisinessto come before the Commission at this time, upon
motion duly ~ade, secorided and carried, the meeting adjourned at 8:00 p.m.
, ,
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Mayor '
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REGULAR MEETING OF CITY COMMISSION
Apri 1 25, 1977
The City Commission convened in regular session at the City Hall on Monday,
Apri 1 25, 1977, 7: 30 Ii. m., with the fo 11 owi ng members present: Mayor Dunn,
presiding; Commissioners Greene, Parks, Sellers and Thompson. The City'At-
torney and City Manager were also present.,
The Invocation was pronounced by Commissioner Sellers.
Mrs. Gaye Kendall; 4128 Albans Road, advised the Commission that residents of
her neighborhood were concerned about a house located at 4132 Albans which
has been condemned by the Inspection Department to require certain improve-
ments prior to occupancy and had been reportedly rented bya city employee.
Mr. Kathy Sheeon, 4131 Law, stated that she lived directly behind the house
in question and was fearful that the garage might fall over on her property.
Mr. S. B. Needham, 4112 Albans, stated that he had lived at such address since
1949 and was proud of the neighbbrhQod. Mr. Needham further stated that the
owner of the property at 4132 Albans Road had never maintained the property
and it was the belief of the neighbors that the owner rather tan city employees
should be required to make improvements to the property.
Mr. and Mrs. Bond Griffin, 4115 Albans, advised the Commission that the owner
of the property shoul d De requi red to upgrade it in accordance with the provi-
sions of the Standard Housing Code or to tear the' house and garage down.
The City Manager advised that he had not seen the property, but had helped make
arrangements for the janitor at the City Hall to rent the property in order
that he would be in close proximity to the City Hall and be able to continue
serving as an employee of the city. He further advised that two city employees
had agreed to, on their off-time, install a water heater and make other neces-
sary improvements to the property prior to occupancy and that city time, equip-
ment or labor would not be used. '
Mrs. Nancy Winslow, 4108 Albans, stated that she would like to see the City
Manager investigate conditions prior to making a commitment.
City Manager Whitt Johnson stated that he had agreed, prior to the meeting of
the City Commission on this date, to meet with Mrs~ Gaye Kendall and other in-
terested persons on Tuesday, April 26th between 3:00 p.m. and 5:00 p.m., and
he further reiterated his intention to make a ,personal investigation of the
property and if conditions of the property were not in accordance with the
provisions of the Standard Housing Code requirements, the janitor indeed would
not move into the vacated residence at 4132 Albans Road.
Mayor Dunn thanked all those persons appearing before the Commission and advised
that the situation will be investigated.
,
Mr. Cliff Potter, 3522 Duke Street, presented a petition to the City Commis-
sion signed by a majority of the persons who reside in the immediate neighbor-
hood or adjacent to the proposed Independence Park site. Mr. Potter stated
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that he had solved his personal problem regarding construction of the park
with the assistance of the City Manager, but felt it his duty to represent
others in the area inasmuch as some were living on,fixed incomes and would
not be able to finance fence replacement if existing fences were moved for
the park.
Mr. Clifford Ownby, 3516 Pittsburg, stated that many persoffiliving in the area
had been opposed to the park from its original conception and all of,the resi-
dents had been assured they would be advised when plans were complete. It was
Mr. Ownby's suggestion that bids received for construction of the project be
refused and new plans prepared.
Mr. David Stanger, architect for the Independence Park project, advised taht
he was to meet with members of the Independence Park Committee on Tuesday
evening to review, the bids that were ,received.
Mrs. Jessie Hagerty, 3620 Pittsburg, stated that she had attended the meetings
held by the Independence Park Committee with area residents and even though
it was alleged that most of the residents were in favor of the park, the majority
were not. Mrs. Hagerty also requested that the Commission consider passage of
an ordinance to prohibit motorcycles in the park area wh,encomplete.
Ordinance Number 1089 was presented to the Commission and read in full:
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS, BY AMENDING SECTION 19-1 TO
CREATE THE POSITION OF LIEUTENANT IN THE POLICE DEPARTMENT;
TO STATE THE FULL COMPLEMENT OF PERSONNEL; AND PROVIDE AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS:
Section 1. That Paragraphs (a) (1) and (d) of Section 19-1 of the
Code of Ordinances of the City of West University Place, Texas is hereby amended
so that said paragraphs shall hereafter read as follows:
"Section 19-1 (a) (1). There is hereby created a position
in the City of West University Place Police Department to
be an intermediary position between the Chief of Police
and the Sergeants. The holder of such position shall be
'known as II Li eutenant II of the Pol ice Department. .The
Lieutenant shall be designated such duties and responsi-
bilities as the Chief of Police shall see fit to delegate
and such officer shall be responsible directly to the Chief
of Police. The position of Lieutenant shall carry an addi-
tional renumeration over and above the remuneration paid to
Sergeants and such additional re~unerationshall be based'
upon recommendation by the City Manager and Chief of
Police."
"Section 19-1(d)., Full complement of personnel. The total
complement of personnel of the p'olice Department of the City
of West University Place, Texas, shall hereinafter consist
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of the following: Chief of Police, one (1) Lieutenant, four
(4) sergeants, eleven (11) patrolmen, four (4) radio dis-
patchers,and two (2) school patrolmen, making a total of
twenty-three (23) ,persons"and such other person ,as the'City
Commission may, by ordinance, from time to time designate."
Secti on 2. . Th is ordi nance sha 11 become effecti ve from and after its
passage andapproval as required by law.
Motion by Commissioner Thompson, seconded by Commissioner Parks, that Ordinance
Number 1089 be approved as read.
Voting Aye: All
Voting No: None
Resolution Number 77-14 was presented to the Commission and read in full:
WHEREAS, it is the desire of the CityComITiission that new leadership
for the direction and guidance of the Police Department of the City of West
University Place be provided.
NOW, THEREFORE, BE IT RESOLVED ,BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That James O. Bryant be relieved of his duties as Chief of
Police of the City of West University Place, and that he be re-appointed to the
rank of Lieutenant in the Police Department of said city.
Section 2. ,Lieutenant James 0,. Bryant shall receive such remuneration as
recommended by the City Manager and Chief of Police and shall receive in addi-
tion thereto length of service pay.
Motion by Commissioner Parks, seconded by Commissioner Thompson, that Resolution
Number 77-14b~~approved as read.
Voting Aye: All,
Voting No: None
Resolution Number 77-15 was presented,to the Commission and read in full:
WHEREAS, it is the desire of the City Commission that new leadership for
the direction and guidance of the Police Department of the City of West Univer~
sity Place be provided; and
WHEREAS, it is the desire of the City Commission of the City of West Uni-
versity Place to fill the vacancy of the position of Chief of Police heretofore
created.
NOW, THER~FORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST
UNIVERSITY PLACE, TEXAS:
Section 1. That William L. Norman, Jr., be, and he is hereby appointed
Chief of Police of the city effective upon this date and the taking of the Oath
of Office.
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Section 2. Chief,of Police William L. Norman, Jr., shall receive as
remuneration for the performance of his duties the salary as recommended by
the City Manager, approved by the City Commission and as stated in the 1977
budget.
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Motion ,by Commissioner Thompson, seconded by Commissioner Sellers, that Reso-
lution Number 77-15 be approved as read.
Voting Aye: Dunn
Parks
Se 11 ers
Thompson
Voting No: Greene
Mayor Dunn administered the Oath of Office to William L. Norman, Jr. as Chief
of Police of the City of West University Place.
Mayor Dunn congratulated Chief Norman and welcomed him as a member of the
city' s staff.
Chief Norman introduced Mayor E. P. Marx, Chief of Police Joe Schultea, friends
and fellow officers from Hedwig Village who were in attendance at the meeting.
In the absence of Mrs. Ann Wallin~ Director of the Beehive Parent~Child Center
Project, the, foll owing 1 etter was presented to theCommi ssion.
The Beehive program for young children 2~ to 5 years old, and their D
parents is sponsored' by the City of West University Parks and Recrea- .:",:,'
tion Board. ' Now in its fourth year of operation, it has served approxi- ,
mately 197 children and parents, and of this about 137 were residents
of West University Place. Houston IndependentSchool District has coop~
eratively provided space, utilities and maintenance as well as three
members on the professional advisory board.' The entire operating funds
come from the registration fees and tuition paid by the families enrolled. '
The children come either 2, 3, or 4 days per week with fees being $12.
$18, or $24 per month respectively. There is a $10 registration fee
and yearly supply fee of $12.00. There are: 27 children ~ach day in the
morning program with 2 paid staff and 5 working parents. In the after-
noon class there are 12 children, 1 paid, staff and 1 working parent.
At the time this program was established there were-no li~ensing require-
ments; however, there now is, and we are endeavoring to meet these require-
ments by July 1, 1977. It is necessary to cl ari fy some poi nts of organi-
zation for this project to be licensed.
The policy making body is set out in the proposal as the Beehive Project
Committee to consist of 4 to 6 members who are citizens of West University
Place with either interest in, or expertise with young children. There
was no procedure established for appointing these members. The following
is suggested:
The Parks and Recreation Board would appoint in April or May from names
suggested by committee members, director and staff, and interested
citizens six members, appointed on a staggered system:
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1 member of the Park Board appointed in 1977 for 2,years
1 parent from Beehive appoint in 1977 for 1 year, in 1978 for 2 years
1 parent from Beehive appoint in 1977 for 2 years
1 citizen in field of medicine appoint in 1977 for 1 year,
1978 for 2 years
1 citizen in education field appoint in 1977 for 2 years
1 citizen especially interested in young children and/or families,
not necessarily their field, appoint in 1977 for 1 year, 1978
for 2 years
The City of West University Place being the sponsor, no other than Parks and
Recreation Board is vested with the power to appropriately carry out this duty of
appointing this group.
Motion by Commissioner Thompson, seconded by Commissioner Parks, that the Parks
and Recreation Board be given authority to appoint the names suggested of six
members of the Beehive Project Committee for staggered terms as set out in a
letter received from Mrs. Ann Wallin, Project Director.
Voting Aye: All
Voting No: None
Resolution Number 77-16 was presented to the Commission and read in full:
WHEREAS, the Director of Parks and Recreation has in her pos~ession
$150.00 for use as petty cash; and
WHEREAS, ,on certain occasions it is necessary for the Director to
refund payments to persons for cl asses that have been cancell ed and other
related items; and
WHEREAS, the creation of a bank account to receive and deposit petty
cash in the Recreation Department would expedite auditing the transactions
relating to refunds and other items for recreational classes that have been
cancelled; and
WHEREAS, it is necessary that the Director retain a petty cash fund
of $25.00 arid the remaining $125.00 be deposited in an authorized bank'account;
and
WHEREAS, on March 28, 1977, the City Commission designated the First
National Bank of West University Place as a depository for city funds.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE ,CITY
OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the City Treasurer be, and he is hereby, directed
to establish an additional account with the First National Bank ofWestUniver~
sity Place, such account to be known as City of West Univers,ity Place - Recrea-
tion Department Petty Cash Fund.
Section 2. Authority for deposit and withdrawal of "Recreation
Department Petty Cash Fund" shall be vested in,the City,Treasurer and the Direct-
tor of Parks and Recreation Department and signature cards shall be signed by
each as prescribed by the First National Bank of West University Place.
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Section 3. The City Treasut::er~ an9Lor<.:)j.'eector:,o'f'p.ar~s,:aFid, Recrea-
tion Department are authorized to sign checks on the "Recreation Department
Petty Cash Fund" account.
Motion by Commissioner Parks, seconded by Commissioner Sellers, that Resolution
Number 77-16 be approved as read.
Voting Aye: All
: Voting No: None
In accordance with previous action of the City Commission, bids received for
the construction of Independence Park - Phase I were opened and results an-
nounced as follows:
Contractor
Base Bid Alt. #1 Alt. #2 Alt. #3
A.d.d. A.d.d. np.d II ct
J. K. Ross Construction Co.
Mission Construction Co.
Continental Constructors
133,835
99,255
138,535
3,696.00 825.00 195.00
2,310.00 300.00 100.00
3,696.00 1,000.00 250.00
Motion by Commissioner Parks, seconded by Commissioner Thompson, that bids be
submitteQ to David Stanger,'landscape architect and the Parks and Recreation
Board for full review in compliance with a motion approved by the City Com-
mission on March 28~ 1977, and that they take full opportunity for positive
input by citizens residing adjacent to the property and that the Parks and
Recreation Board and David Stanger report back to the City Commission prior
to the acceptance of any bid on the Independence Park project.
Voting Aye: Parks
Voting No: Dunn'
Greene
Se 11 ers
Thompson
Motion by Commissioner Thompson, seconded by Commissioner Greene, that bids
received for the construction of Independence Park, Phase I be referred to the
City Manager and architect for review and a recommendation to be made to the
City Commission at its next regular meeting.
Voting Aye: All
Voting No: None
It was the decision of the City Commission that the Parks and Recreation Board
meet" to review plans and specifications for Independence Park and any addi-
tions or deletions recommended by such Board be considered as Change Orders
to the original contract. Landscape Architect David Stanger will meet with
members of the Independence Park Commi ttee on Tuesday, Apri 1 . 26, 1977 to '
review plans and specifications and the bids received and schedule a meeting
for a later date with ,area residents.
In accordance with action of the City Commission at its regular meeting on
April 11, 1977, the following recommendation was made for re-upholstering
ten (10) chairs at the West University Library:
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Bids received on April 11, 1977 for reupholstering ten (10) chairs
at the West University Library were referred to my staff for evalua-
tion and recommendation.
The following is at~bulationof bids received:
Changing Look
Fine Interiors & Upholsters
Houston Upholstering Co.
Markay Furniture Center
Patterson Carpets & Drapes
Porter's Upholstering Shop
Quality Upholstery
Valley Custom Reupholstery
Wishnow Furniture & Antiques
$ 1,050.00
1,375.00
1,500.00
125.00 each
1,445.00 ,
1,187.00
1,250.00
750.00
2,150.00
Valley Custom Reupholstery Shop was low bidder, with a lump sum bid
price of $750.00. Mr. Richard Rockenbaugh visited with Mr. Jacob of
Valley Custom Reupholstery Shop and believes that he will complete the
job in a satisfactory manner.
Former librarian Mrs. MarilynYaple advised that Mr. Jacob brought
samples of heavy duty Herculon to the Library and it is believed
that the sample chosen will blend with the carpet and furniture and
would wear well. It was also her recommendation thatValley Custom
Reupholstery Shop be awarded a contract for reupholstering the Library
chairs.
Based on these findings and considerations, it is, therfore, my recom-
mendation that the proposal from Valley Custom Reupholstery Shop for
reupholstering twelve Library-chairs for a total consideration of
$750.00 be accepted by the City Commission.
Motion by Commissioner Sellers, seconded by Commissioner Greene, that the
City Commission accept the, proposal of Valley Custom Reupholstery Shop for
reupholstering- twelve chairs at the West University Library for a total bid
price of $750.00~
Voting Aye: All
Voting No: None
Sanitary Engineer H. R. Duke advised the Commission that the equipment used
in the city's mosquito ,control program would no longer function properly and
purchase of new equipment would be necessary in order to continue the program.
Mr. Duke reviewed various features that would be available on new equipment
as compared to the Buffalo ~urbineand London fogging machine previously used.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the
City Manager be authorized to advertise forbids for delivery of insecticide
disseminating equipment, with bids to be received by the City Commission on
Monday, May 23,' 1977.
Voting Aye: All
Voting No: None
Estimate Number 2, submitted by Dickey Electric Company, and approved by Mitchell
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Carlson & .Associates for utility improvements at Colonial Park was presented for
consideration.
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Motion by Commissioner Thompson, seconded by Commissioner Sellers, that Esti-
mate Number 2, in the amount of $18,584.79, received from Dickey,Electric Com-
pany for utility improvements at Colonial Park be approved for payment.
Voting Aye: All
Voting No~, None,
A statement in the amount of $2,107.75 submitted by, City Attorney Charles F.
Cockrell, Jr. for legal se'y.vices during the months of January, February and
March, 1977, was presented for consideration.
Motion by Commissioner Parks, seconded by Commissioner Thompson, that a state-
ment in the amount of $2,107.75 submitted by City Attorney Charles Cockrell
for legal services during the months of January, February and March be approved
for payment. '
Voting Aye: All
Voting No: None
Reso 1 ut i on Number 77-17 was presented to the Commi s s i on and, read in fu 11 :
WHEREAS, the City of West University Plate wishes to participate in
a Houston-Galveston,Area Council project designed to improve'law enforcement
by upgrading the operating efficiency of regional law enforcement agencies
with the acquisition of new, improved high speed video (CRT) telecommunications
terminals to re'place the existing teletype- units and add new subscribers on
Texas' Law Enforcement Telecommunications Network (TLETN); and
WHEREAS, it is recognized, that Criminal Justice Division funding
is available to those units of government who agree to accept the lawfully
promulgated rules and regulations for administration of grants so funded; and
WHEREAS, the City of West University Place is desirous of obtaining
Criminal Justice Division funding of a portion of the purchase price and first
year's maintenance cost of the new terminal; and
WHEREAS, the City of West University Place recognizes that the por~
tion of the purchase price and first year's maintenance cost required to be
pa i d by the Ci ty of Wes t Un i vers ity Place wi 1,1 be ari, amount not ~o exceed
$3,984.30, and the'9Jbsequent years! maintenance costs will not be, funded by
the Houston-Galveston Area Council nor the Texas, Cri~inal Justice DiviSion,
and that those subsequent years' maintenance costs are contractually guaranteed
at $105.00 per month, $1,260.00 per year', until JariLiary, 1982; and
WHEREAS, an agency receiving equipment under the project will be
required to provide, a suitab.le site for the equipment to include a sturdy
table or desk for the equipment to be placed upon and an electrical circuit
providin~ for three (3) 115 VAC electrical dutlets, within five (5) feet of
the physical location of the- terminal, three-prong, grounded" type capable of U.',,""
providing up to five (5) amperes of current to each of the three (3) outlets.
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NOW, THEREFORE, BE IT RESOLVED, that the City of West University
Place consents to and authorizes the Houston-Galveston Area Council to submit
a grant application to the Criminal Justice Division and to execute a contract'
with International Communi.eations Corporation (ICC) for the purChase and main-
tenance of one high speed video (CRT) terminal device; and
BE IT FURTHER RESOLVED, that the City of West University Place
agrees to pay the cash commitment required to participate in the project and
that the City of West University Place will cooperate with the Houston-Galveston
Area Council and International Communications Corporation to set up a billing
and payment procedure that will allow for a smooth transition when the funded
project expires after 12 months, and, agrees to continue the operation of funded
equipment, using locally, budgeted funds, for law enfprcement of Criminal Justice
purposes for the useful life of the equipment.
BE IT FURTHER RESOLVED, that the City o'f West University Place certi-
fies by adoption of this resolution that the City of West University Place meets'
one of the following eligibility conditiqns for participation in this project.
a) Replacement of an existing terminal or teletype already
on the Texas Law Enforcement Telecommunications Network
(TLETN); or
b) Has 24-hour, 7 days per week, dispatching with one or
more people on duty to operate radio and terminal equip-
ment; or
c)
Has at least 18-hour dispatching, 7 c!ay:~ per we:e,k~and'
has 10 full-time commissioned and cert{fled policeoffi-
cers or deputfes, not including the Chief of Police nor
other city official who may be commissioned and/or certi-
fied; or
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d) Has at least 12-hour dispatching, 7 days per week
and is the only terminal equipped law enforcement
agency within a 50 mile radius and is willing to
serve as an inquiry point for all other law enforce-
ment agencies in the immediate vicinity.
Motion by Commissioner Thompson, seconded by Commissioner Parks, that Resolu-
tion Number 77-17 be approved as read.
Voting Aye: All
Voting No: None
The Commission advised that a letter had been received from the Department of
Parks and Wildlife advising that plans and specifications for Change Order No.2
on the Colonial Park project had been approved.
The Commiss i on was further advi sed that a recommendation wi 11 be forthcomi ng
in the near future for the acquisition of transportation for the City Engineer.
The City Commission will continue its interview of candidates to serve on
various Boards and Committees at a workshop session on Monday, May 2, 1977.
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Minutes of the regular meeting of the Electrical Board on Monday, April 18th
and a special meeting on Monday,' March 28th were presented to the Commission
for their information.
, Minutes of the regular meeting of the Zoning Board of Adjustment on Thursday,
April 21, 1977 were presented to the Commission for their information.
Minutes of the regular meeting of the City Commissibn on Monday, April 11th
and a special meeting on April 18th were' presented for consideration and the
following action taken: Motion by Commissioner'Sellers, seconded by Commissioner
Thompson, that minutes of the regular meeting of the City Commission on April 11th
and a special meeting on April 18th be approved as submitted. '
, __ Voting Aye: All'- '. '___ '
Voting No: None
With no further business to come before the Commission at this time, upon
motion d~ly made, s~conded ~nd carri~d, the ~eeting adjourned at 10:00 p.m.
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Asslstant City Secretary ,
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SPECIAL CITY COMMISSION MEETING
May 2, 1977
95
The City Commission convened in special session at the City Hall'on Monday,
May 2, 1977,7:30 p.m., with the following members present: Mayor Dunn,
presiding; Commissioners Greene, Parks, Sellers and Thompson. The City
Manager was also present. The City Attorney was absent.
Mayor Dunn announced that the purpose of the special meeting was to receive
bids for the construction of Colonial Park pool deck, fencing and related
improvements.
Bids received were opened and results announced as follows:
BaseBi d , ,
. A:lternate #1
Faulkner Contractors, Inc.
9,750.00
10,450.00
Rayko Construction Company
68,560.00
65,892.00
Motion by Commissioner Thompson, seconded by Commissioner Greene, that bids re-
ceived for the construction of Colonial Park pool deck, fencing and related im-
provements be referred to the City Manager and Architect John Mitchell for eva-
luation and recommendation.
Voting Aye: All
Voting No: None
The Commission was advised that in a letter dated March 7, 1977, to the City
Commission from the City Manager, items to be included in the bid proposals
were detailed and costs estimated to be $50,168.00, therefore, it would be
necessary for the Commission to consider additional funding. Architect John
Mitchell advised that some masonry, fencing and piping had been added to the
items included in the original proposal.
Mr. Mitche 11 presented drawings showi ng changes indoors to the men's and
women's dressing rooms to provide egress from the area without going through
the exercise room, as requested by the City Commission. Mr. Mitchell stated
that if a change was desired a prompt decision would be required in order
that the contractor would not be delayed, and because the electrician is now
putting in conduit. Mr. Mitchell further stated that a decision would be
necessary regarding the installation of an intercom system before the walls
were up.
It was the decision of the Commission that inasmuch as a meeting has been
scheduled for the Parks & Recreation Board on Tuesday, May 3, 1977, 6:30 p.m.
that such group be requested to review the proposals.
The Commission established further consideration of Colonial Park construction,
interview of additional citizens interested in serving as members of various
Boards and Committees and personnel matters as agenda items for a workshop
session to be held on Thursday, May 5th, 7:00 p.m.
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With no further business to come before the Commission at this time, upon
motion duly made, seconded and carried, the meeting adjourned at 8:00 p.m.
ATTEST:
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Assistant City Secretary ~
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Mayor
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REGULAR MEETING OF CITY COMMISSION
May 9, 1977
The City Commission convened in regular session at the City Hall on Monday,
May 9, 1977,7:30 p.m., with the following members present: Mayor Dunn,
presiding; Commissioners Greene, Parks, Sellers and Thompson. The City
Manager was also present. The City Attorney was absent.
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The Invocation was pronounced by Coimni ss i oner Thompson.
Mr. D. U. Skinner, 3416 Tangley, advised the Commission that he was a long-
time resident of the city, however, this was his first appearance before the
City Commission. Mr. Skinner stated that he was quite concerned with the lack
of observation of stop signs on city streets by school children riding bicycles.
Mr. Skinner urged that better control be maintained in order that an accident
might be avoided. '
Mr. Skinner also inquired as to the regulation of utility rates in the city,
noting that consumers of electrical service were being compelled to pay for
advertising on radio and television stations by the Houston Lighting and Power
Company. '
It was explained to Mr. Skinner that the general practice by small municipalities
in Harris County was to set rates established by the City of Houston inasmuch
as the cost was prohibitive for small areas to employ accountants and engineers
necessary to study proposed rates in depth. It was suggested by Mr. Skinner
that the smaller municipalities cooperate in an appeal to proper authorities
for better util ity rates.
Mr. Baxter Thompson, 6422 Mercer, advised the Commission that not only child-
ren on bicycles failed to observe stop signs but that he had observed many
adults driving vehicles failing to stop.
Mrs. Baxter Thompson, asked if members of the City Commission and Parks and
Recreation Board had given any thought to the fact that by use of federal
funds in the construction of Independence Park the city would be inviting use
of the park by people living outside West University, therebyaskin,g for trouble.
Mr. Cl iff Ownby, 3615 Pittsburg,' presented the foll owing 1 etter from liThe Poor
Farm Ditch Committee (Self Appointed)":
This letter is to express in w~iting the priorities we as residents
and adjacent property owners feel are necessary for the successful
completion of Independence Park. These priorities are the same as
those presented at the meeting May 2,'1977, to the Independence Park
Committee and, Parks and Recreation Board.,
We know that the appropriate time for residents to assist in the
selection of priorities for the park, as required by the United
States Department of Housi ng andUrban Development, shoul d have been
before the City Commission approved the Independence Park plans.
However, we have tried very hard to cooperate with the city,in an
attempt to find a satisfactory solution to the problems.
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Those of us who have appeared here before the City Commission re-
cently; and those who have met with the Independence Park Committee !--
and Parks and Recreation Board; and those who have been with the Com- I
mission when they were so kind as to come to the park and discuss
the problems; appreciate the Commission's interest in finding a satis-
factory solution.
As you know, many of us are unalterably opposed to the construction
of Independence Park. In spite of this feeling most will agree we
have bent over backwards in an effort to find a solution to the pro-
blem.
That is our continuing desire and the purpose of'this letter.
We understand that the Parks and Recreation Board will recommend
to the City Commission that the city provide fences to separate
the park from the private property where property owners so desire.
If the cost of the fencing comes out of the funds available for the
park, then a reduction in some features of the present plan is neces-
sary. We have, therefore, included in the list of priorities, methods
of cost reduction that can be applied so the overall project will fall
within the budget.
Priorities
1. Fenci ng-Adequate, reasonably good quality fenci ng sha 11 be pro-
vided to separate the park from private property when so desired
by the property owner. This will include the property adjacent
to the park at the dead ends where the property owner may choose
fencing instead of 'bollards'.
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2. Encroachments-Buildings, fencing and vegetation which presently
encroach on park property will remain undisturbed allowing the
park to be designed around these long existing encroachments and
providing a cost reduction, as these encroachments would not need
to be removed. '
3. Sod~Complete soqdingshall be specified (to prevent erosion)
where grading has occurred.
4. Private drains presently located in the proposed park are to be
protected or replaced.
5. Existing four foot, chain link ditch fences is to be used as is
wherever possible and replaced only as required because of un-
satisfactory condition.
6. Parking on Dead Ends-Although this prob'lem is not actually in
the park proper plans,' a suggestion for its solution is that
the city shall authorize printing of tags requesting cars not
be parked in these areas.
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7. Hike and Bike Trail-This is the area that we feel has potential
for cost reduction. Residents recognize the reality of laying
asphalt by machine vs manual labor and that these machines re-
quire firm surfaces of a specified width on which to move.
Although we are mainly interested in a hike and (rather leisurely)
bike trail, as opposed to a professional bike trail, we have
several recommendations for cost cutting.
A. Provide a graded five foot wide path completely covered
with Saint Augustine grass. This would be a much less ex-
pensive and a'more natural path than asphalt. With the
light traffic expected, this path would suffice as a hike
and leisurely bike trail.
Since children bike to and'from'school on the grass now
without trouble, this graded path should work well.
B. Provide a five foot wide iron ore or pine bark mulch path
similar to the one in Memorial Park. This would be a very
attractive, cool, pleasant pathway.
C. Asphalt, five foot wide path on a limestone base for hiking
and leisurely biking. It would need to be laid by hand
rather than machine; however, the 15% coverage of the park
with asphalt by this method is preferable to the 25% coverage
with a seven foot wide strip.
D. Asphalt, five foot wide path over a nine foot wide limestone
base with grass on each side of the asphalt covering the lime-
stone. This system can make use of the machine for application.
This is the end of out list of priorities. We hope you will find it
not unreasonable.
We respectfully request that the Commission instruct the architect to
modify the park plans on the basis of these priorities in order that
the residents may participate in the development of the park.
Very truly yours,
The Poor Farm Ditch'Committee
(Self Appointed)
Barbara Ownby
Jessie B. Hagerty
Clifford Ownby
Margaret Sheppard (Mrs. Lyle R.)
Clay Ownby
Mrs. Lyle Shepherd, 6522 Mercer, advised:the Commission that she would like
answers to three questions: (1) Who authorized the park in the first place,
no one is in favor of it? (2) How is the park to be patrolled? (3) What about
my fence?
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Mr. Tom Kelly, 3511 Corondo Court, stated that parking in the area was now a
problem when anyone in the neighbrohood had a party and wanted to know what
plans had been made to control parking after the park is constructed.
Mrs. Richard Williams, 6622 Mercer, requested that careful consideration be
given to the installation of any cable in the: area inasmuch as head injuries
are the most serious of injuries sustained by bike riders. Mr. Donald Grams,
3616 Carnegie, asked if any consideration had beeh given to using funds avail-
able for the repair of sidewalks rather than for the construction of a new
pa rk .
Mr. Joe Williams, Chairman of the Parks and Recreation Board, advised the
Commission that meetings had been held on April 28th, May 3rd and May 4th
with members of the Independence Park Committee, Recreation Director, City
Engineer and City Manager to review plans for Independence Park and to hear
residents of the area express their opinion regarding the park. Mr. Williams
presented minutes of each of these meetings to members of the Commission. Mr.
Williams enumerated the following as recommendations of Parks and Recreation
Board regarding construction of the park. .
1. At the option of each owner, request the City to construct a
4 or 6 foot high chain link fence along the property line be-
tween the park and the owners' property in those places where
no fence currently exists and where existing encroaching fences
are to be removed as per the architectural plans. In those few
places where the architectural plans call for existing encroaching W
fences to remain, these fences should be allowed to remain until '
they deteriorate and then should_be replaced by the owners on their I
property line. '
2. At the request of the property owners along intersecting streets,
the chain link fence mentioned in the first recommendation could
be continued to the street line instead of the ballards being used
as proposed in the plans. The individual owner would have the
choice between the ballards as shown in the plans or extending
the chain link fence.
3. A parking study should be undertaken after the park is open to
determine if problems exist which should be rectified by the use
of designated areas of no parking.
4. Notification should be given to the encroaching property owners
prior to the beginning of construction operations to give them
an opportunity to move any plant materia' or other objects en-
croaching on the park.
5. It should be determined that the Herbisides designated in the plans,
to kill bamboo are environmentally safe so as not to endanger child-
ren or animals who might be playing in that area.
6. An effort should be made during the'tonstruction process to
replace draihswhich might be damaged to the ditch.
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In accordance with action of the City Commission on April 25, 1977, when bids
were recei ved for the constructi on of Independence Park,. Phase I, the fo 11 ow-
ing recommendation of the City Manager and Mr. David Stanger, Landscape Archi-
tect, was presented::' ' . -
Bids received on April 25, 1977 for construction of Phase I of Indepen-
dence Park were referred to me and Mr. David Stanger, Landscape Archi-
tect and designer of Independence Park; for review, tabulation and re-
commendation.
The bids received were ,as foll ows:
Add Add Deduct
Base Bid Alt. #1 Alt. #2 Alt. #3
Continental Constructors 138,535.70 3,696.00 1,000.00 250.00
Mission Construction Co. 99,255.00 2,310.00 300.00 100.00
J. K. Ross Construction 133,835.00 3,696 .00 ' 825.00 195.00
A conference was held with the City Engineer, City Manager and David Stan-
ger to review the bids received. Subsequently the three of us met with
the Independence Park Committee and the Parks and Recreation Board on
April 28th to discuss certain items with representative citizens.
It is the policy of Harris County Engineering Department and the
Community Development Agency that bids varying more than 10% in excess
of the County Engineer1s estimate must be rebid.
It was determined that if the project was readvertised it could be given
more exposure through the'AGCNews1etterand known prospective contractors.
In order for the contract price to fall within the funds allocated and
the project budget of $81,000 it was determined advisable to rebid the
project using the base bid with the attached list of seven (7) additional
a lterna tes.
Based on these facts it is our recommendation that the bids received be
rejected and the project readvertised~ including the alternates, as soon
as practicable.
Mr. Stangeradvised the Commission that plans were to readvertise the project
as approved by the Community .Development Agency and County Engineer, adding
Alternatives that would permit modification of the plans in accordance with
budget limitations. Mr. Stanger revlewed the following proposed alternatives
and estimated costs and/or deductions: '
Add Alternate #1 Removal of additional 1,790 L.F. of existing $
chain.link fence
Add Alternate #2 Install 1,790 L.F. of new 4 ft. chain link
fun~, "
Add Alternate #3 Install 1,370 L.F. of water pipe for the
lawn hydrant system
Add Alternate '#4 Install: four (4) fl ush 1 awn hydrants
Add Alternate #5 Install an,additional 50 L.F~ of wood timber
retaining wall
895.00
5,370.00
5,480.00
1,000~00
1,250.00
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Add Alternate #6 Install exposed ,aggregate concrete pads and 1,200.00
related bicycle storage equipment. Lump sum ,.---
amount. l
Add Alternate #7 Install two (2) official park signs. Lump 200.00
sum amount \
Total $ 15,395.00
Add Alternate #8 Provide 77 shrubs and related bed preparation 2,310.00
Lump sum amount
Add Alternate #9 Special bicycle graphics. Lump sum amount 300.00
Deduct Alt. #1 Striping pattern from station 0+00 to West
University Boulevard Lump sum amount 100.00
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the City
Commission go out for bids on the suggestion of Mr. Stanger and Mr. Johnson, with
the alternatives as listed, and that we, in the meantime check with the County to
see if there is any way we could add the few feet of fence and get that change~,
and in the meantime have the City Manager see if there are any funds available
for fencing at city expense~ where required, on the lots joining the park, and
that we reject the bids received on May 2, and readvertise for bids to be received
by the City Commission on June 13, 1977.
Voting Aye: Greene
Thompson
Voting No: Dunn
Parks
Sellers
Motion failed to carry.
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Motion by Commissioner Parks, seconded by Commissioner Sellers, that on Thursday
night, May 12th, at the regular workshop session of the City Commission that re-
commendations of the Parks and Recreation Board, the City Manager and David Stanger
be reviewed and a new bid package formulated and that bids received on April 25th
for construction of Independence Park, Phase One be rejected.
Voting Aye: All
Voting No: None
Mrs. Donald Grams, 3616 Carnegie, advised the Commission that she would like to
go on record as saying that if the Parks and Recreation Board, Independence Com-
mittee and City Commission had discussed all these points with the residents living
adjacent to the p~rk site they would have found out what the residents would like
and all the subsequent meetings could have been avoided.
In accordance with previous action of the City Commission, bids received for
printing and binding 6,000 copies of the 1976 Annual Report were opened and re-
sults announced as follows: '
Gulf Printing Company
Waddells Lithographing
Western Lithographing
Wetmore Company:
$3,206.00
2 , 321. 00
2,627.00
3,068.00
Motion by Commissioner Thompson, seconded by Commissioner Parks, that the City
Manager be authorized to review and tabulate bids received for printing and
binding 6,000 copies of the 1976 Annual Report and enter into an agreement with
the low bidder.
Voting Aye: All Voting No: None
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The following recommendation from the City Manager and Architect John Mitchell
was presented to the Commission:
Bids received on May,2nd for the Bid Package for improvements to the
Colonial Park project were referred to me and Architect John Mitchell
for tabulation and recommendation.
The following bids were received:
Rayko Construction Company, 5612 S. Rice
Faulkner Contractors, Box 26220
$ 65,892.00
68.,560.00
The Bid Package consists of the following items and prices:
Schedule of VAlues
Performance Bond
General Requirements
Site Work
Removal of Fence (chain link
Forms
Reinforcing
Concrete
Masonry
Steel
Ceramic Tile(pool depth markers)
Plumbing
Fence (wrought iron)
Fence (chain link)
Foundation for Pneumatic Building
548.00
1,785.00
7,978.00
& picket)1,001.00
719.00
2,603.00
15,054.00
12,670.00
528.00
556.00
7,073.00
2,275.00
2,652.00
10,450.00
$ 65,892.00
In evaluating the bids received it was determined that Rayko.s bid
taken in combination with Change Order #2 exceeds estimates obtained
from Rayko on February 25, 1977, by a total of $11,390.00. Several
items which were added to the scope of work since the initial estimate
was obtained are as follows:
Electrical (weather proof clock, weather proof convenience.
outlets, bonding of all metal elements around the pool).
'Brick in lieu of wrought iron fence on. south end of pool
enclosure.
Wrought iron fence separating wading pool from main pool.
Reconfiguration of pool equipment enclo~ure, including
facilities for future addition of shelter house as requested.
Additional supervision and time charged to construction as
a result of the delay in the subdivision of the work between
the Change Order and the Bid Package.
After detailed review of the bids submitted and to satisfactorily com-
plete the project, it is our recommendation that the City Commission
award a contract to the Rayko Construction Company on their low bid of
$65,892.00, which includes all of the Bid Package items.
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Mr. Mitchell noted that the estimate furnished by Rayko Construction Com-
pany on February 25, 1977, was based on the assumption that all work would
be done under one contract rather than having to be broken downihto a
Change Order and Bid Package, causing additional over~head and some items
that were added to the project subsequent, to receipt of the estimate.
The',Ct~Manager reviewed a letter he had address,ed to the Commission setting
forth the city's financial standing with regard to construction of the recrea-
tion facilities, noting that the city's ability to finance any major addi-
tions to the park is very limited.
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Motion by Commission~r Thompson; seconded by COnimissioner Parks, that the
City Commission award a contract for construction of the pool deck, fencing
and other related items to Rayko Construction Company on their low bid of
$65,892.00.
Voting Aye: All
Voting No: None
Mr. Mitchell presented the following letter received from Rayko Construction
Company in compliance with his request for a quotation to make requested
changes to the office area, the access to men's and women's rooms from the
east side, and associated electrical reqiring.
The changes requested by the City of West University Place in
the exercise room and office area at the above-referenced project
shall result in an addition of $3,303.00 to our contract amount.
The cost breaks down as follows:
Demolish previously framed walls and add new
framing
New glass view window
Drywall changes
Electrical (all wiring has been completed
according to original plans)
One weeks additional supervision
Taxes on Rayko's labor
Sub Total
20% Markup on Rayko's Labor & Material
5% Markup on Subcontractor Costs
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$ 275.00
160.00
15.00
1,950.00
475.00
l1q 00
$ 3,014.00
185;00
lOLL nn
$ 3,303.00
The total time to complete the project shall be increased by seven days.
We need to answer on this as soon as possible, because the drywall people
are due to start their portion of the work very shortly.
Should you have any questions concerning these prices, I shall be happy
to discuss them with you at your convenience.
Mr. Mitchell advised the Commission that he had ,also obtained from Rayko Con- W,,",
struction Company a verbal quotation of $245.00 for the installation of roof
jacks for future penetration of pipes for solar hot water heater and addition-
nal attic ventilation as well as a quotation of $110.00 for prewiring the build-
ing for a future sound system.
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Motion by Commissioner Thompson, seconded by ,Commissioner ,Sellers, that Change
Order #3 be authorized by the City Commission in accordance with the provisions
set forth in a letter fr?m Mitchell Carlson & Associates dated May 9, 1977.
Voting Aye: All
Voting No: None
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the
previous motion berescinded and replaced with a motion that Change Order #3
be approved in an amount not to exceed $3,658.00 with the amount to be neg-
otiated between Architect John Mitchell and Rayko Construction Company in
view of changes discussed to leave the electrical switch plates'where they
are presently located. '
Voting Aye: All
Voting No: None
Mr. Mitchell advised the Commission that it was necessary that a name be
selected for a sign to be placed on the front of the recreation building.
Motion by Commissioner Parks that the selection of a name for, the project
be referred to the Parks and Recreation Board with their recommendation to
be presented to the City Commission at its next workshop session.
Motion failed for lack of a second.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the
project be designated as the West University Place Recreation Center for the
purpose of a sign on the front of the building.
Voting Aye: All
Voting No: None
Estimate Number 4, in the amount of $61,254.00, submitted by Rayko Construction,
Company and approved by Mitchell Carlson & Associates, for work completed on the
construction of the Colonial Park recreation facilities was presented for consid-
eration.
Motion by Commissioner Thomp$on, seconded by Commissioner Parks, that Estimate
Number 4, in the amount of $61,254.00, submitted by Rayko Construction Company
for work completed on the Colonial Park recreation facilities be approved for
, payment.
Voting Aye: All
Voting No: None
Invoice Number 77-412, in the amount of $13,346.23, submitted by Mitchell Carlson
& Associates for professional services rendered on the Colonial Park recreation
facilities was presented for consideration.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that Invoice
Number 770412, in the amount of $13,346.23, submitted bY Mitchell Carlson & Asso-
ciates for professional services rendered on the Colonial Park recreation facili-
ties be approved for payment.
Voting Aye: All
Vbti ng No: None '
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106
In response to a request froli1Mr. Mitchell that consideration be given to
signs to be plated on doors, etc. inside the recreation building, the City
Manager was instructed to request RecreatiorLDirettor Jackie Kirby to re-
view this request with members of the Parks & Recreation Board.
Estimate Number 4, in the amount of $20,969.90, submitted by Nynn & Shumway
Constructi on Company and approved by Bayshore Engi neers, , Inc. for work com-
pleted on the interim improvements to the wastewater treatment facility was
presented for consideration.
Motion by Commissioner Thbmpson,'seconded by Commissioner Sellers, that Esti-
mate Number 4, in the amount of $20,969.90, submitted by, Nunn & Shumway Con-
struction Company for work completed on the interim improvements to the waste-
water treatment facility be approved for payment.
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Voting Aye: All
Voting No: None
Invoices in the-total amount of $9,856.66 submitted by Bayshore Engineers,
Inc. for the f6llowingengineeri-ng services were presented for consideration.
Townhouse Sanitary Sewer System
Topo Survey
Plans and Specifications
Storm Sewer Project
, Engineering services
Inspection services
$ 1,309.00
6,706.00
1,631. 96 ~.
202.50
Interim improvements to wastewater treatment plant
Inspection services
680.00
Motion by Commissioner Thompson, seconded by Commissioner Parks that invoices
in the amount of $9,856.66 submitted by Bayshore Engineers, Inc. for varied
engi neeri ng servi c.es be' approved for payment.
Voting Aye: All
Voting No: None
An invoice, in the amount of $1,120.00 submitted by Traffic Engineers, Inc.
for final charges due for the preparation of a Traffic Engineering Survey
was presented for consideration.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the
invoice in the amount of $1,120.00 received from Traffic Engineers, Inc. be
approved for payment.
Voting Aye: All'
Voting No: None
It was the decision of the City Commission that Mr. John Hudson, Traffic U
Engineers, Inc.be invitetlto visit with the Commission at its workshop ses- '.i:'.
sion on Thursday, May 19, 1977, to review the final Traffic Engineering Survey.
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The Commission was advised that in accordance with the prOV1Slons of the City
Charter it would be necessary to reappoint Mr. Charles Orsburn as Associate
Judge of the Municipal Court in order for him to continue to perform in such
capacity in the absence of Muni ci pa 1 Court Judge Charl es Dunn.,:, '
Motion by Commissioner Thompson, seconded by Commissioner Parks, that Mr.
Charles Orsburn be re-appointed Associate Judge of the Municipal Court for
a sixty (60) day period.
Voting Aye: All
Voting No: None
Assistant City Manager Dick Rockenbaugh advised the Commission that he had
made inquiry with regard to making'application for funds through the Inter-
governmental Personnel ,Act to upgrade the city's personnel system and had
determined that an application could be made for such funds without a defi-
nite commitment by the city for use of the funds.
Motion by Commissioner Thompson, seconded by Commissioner Parks, that the
City Manager and Mayor be authorized to make application to the affected: ,
Department of Community Affairs for funds for.,prqfess>ipnatiissis,tanc~ i~., ' .
preparing a program to strengthen the city.s personnel'systems and functions.
Voting Aye: All
Voting No: None
The Commission was advised that the premises at 4132 Albans Road had been
inspected and the owner of the property notified that he had ten (10) days
within which to clean up the premises and upon his failure to do so, the
city would clean it up and file a lien against the property. It was also
noted that the garage needs to be demolished and upon certification by the
Building Inspector that the condition is 51% damaged condemnation proceed-
ings can be filed. '
Motion by Commissioner Sellers, seconded by Commissioner Thompson, that the
City Attorney be directed to prepare condemnation proceedings on .the garage
located at 4132 Albans Road after the Building Inspector has certified that
it is damaged beyond repair.
Voting Aye: All
Vqting No: None
The Commission was advised that a letter had been received from the Community
Development,Agency outlining procedure to be followed to substantiate the
city's 1977 application under the guidelines established by HUD.
Commissioner Parks expressed a concern that the City Attorney be instructed
to prepare documents necessary to stop ,future encroachments onto the Poor
Farm Ditch property.
A concern was also expressed that the Chief of Police study the Independence
Park area with regard to parking problems and patrolling the area upon com-
pletion of the park.
Minutes of the regular meeting of the Zoning and Planning Commission on
May 3, 1977, were presented to the Commission for their information.
Minutes of the regular meeting of the City Commission on Monday, April 25,
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108
1977 and a special meeting on May, 2 1977, were presented for consideration
and the fo 11 owing acti on taken: ~1oti on by Commi ss'i oner Thompson, seconded
by Commissioner Parks, that minutes of the regu]armeeting of the City Com-
mission on April 25, 1977 and a special meeting on May 2, 1977, be approved
as submitted.
Voting Aye: All
,Voting No: ' None
With no further business to come before the Commission at this time, 'upon
motion duly made, seconded and carried, the meeting adjourned at 11:00 p.m.
~d~-
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ATTEST:
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REGULAR MEETING OF CITY COMMISSION
r~AY 23, 1977
The City 'Commission convened in regular se'ssion at the City Hall on Monday,
May 23, 1977, 7:30 p.m., with the following members present: Mayor Dunn,
presiding; Commissioners Greene, Sellers and Thompson. The City Attorney
and City Manager were also present.
The Invocation was pronounced by Mayor Dunn.
Commfssioner Parks arr,ived <at this time.
Mrs: T. P. Carter, 2729 Werlein, appeared before the Commission to express
appreciation to members of the Fire Department, Jim Boyd; Don Gray and Mi:ke
Legoudes, for serving as instructors in a CPR class held for members of her
neighborhood. Mrs'. Carter was very 'complimentary of the Fire Department and
urged members ,of the City Commission to participate in a 'future CPR class and
urge residents to become involved in the program.
Mr. WilliamL. Partridge; 4040 Ruskin, advised the ,Commission that there was
a century plant in the Academy Street cul-de-sac that'was about to bloom and
trees needed to be trimmed very badly. In response to a question from Mr.
Partridge regarding proposed opening date for the Colonial Park complex, Mayor
Dunn stated that the latest date anticipated at this time was August 1st.
~"~.';: Ci tyManager Whi tt Johnson announced that fi remen Mi ke Legoudes, Alton Seward
;~~i and Denni s Stanek had recently graduated from paramedi c trai ni ng sponsored by
the Health Department of the City of Houston. The City Manager stated that
Dr. Rufus Stanley had been invited to participate in the recognition of the
three firemen a,s paramedic graduates, because of his interest in originating
and encouraging the advanced training of EMT's to become paramedics.
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Fire Chief Ben Wilcher was introduced, as was 'Dr. Rufus Stanley, Jr., and his
wife, Mary Ann: Dr. Stanley was a member dfthe City Commission at the time
efforts were commenced to have members of the West University Place Fire De-
part~ent parti,dpate in a paramedi C trai ning course.
Chief Wilcher introduced Firemen Mike Legoudes, Alton Seward and Dennis Stanek
as recent graduates of paramedic training, reviewing various activities and
courses covered during the 'required 274 hours 'of training. Chief Wilcher
stated that action was taken in 'December, 1973 for participation 'in para-
medic training and even though it had been a long time the Department was most
proud of the final accomplishment.
Dr. Stanley congratulated each 'of the paramedics upon completion of the required
course of study, noting that each had graduated in'the top ten of the class and
that the City Commission should take any action necessary to provide time for
each to continue a program of in-service training. '
Each of the graduates expressed their appreciation for'being provided an oppor-
tunity to take the training and 'for the equipment purchased by the city for use
by the EMT's and Paramedics. '
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Mr. and Mrs. Pete Schenkkan, 6118 Fordham, appeared before the Commission to
request that they be granted permission to construct,an 8' fence between
their residence and the house directly south of them in order to hide from
view from their back yard a badly deteriorated carport. Mr. Schenkkan pre-
sented photographs showing the condition of an existing fence that will be
replaced and the carport.
Mayor Dunn, subsequent to conferring with City Attorney Charles Cockrell,
adivsed Mr. and Mrs. Schenkkan that the only way a change could be made ,in
the existing ordinance controlling the erection and location of fences was
an amendment or appeal of the ordinance, and the City Commission had no
authority to grant an exception or var.iance to the provisions of the ordinance.
It was suggested that the City Manager request the Building Inspector to in-
vestigate the condition of the carport. '
The Commission was advised that adequate information regarding the purchase of
mosquito control equipment had not been received and this item would be in-
cluded on the next City Commission agenda. '
Resolution Number 77-18 was presented to the Commission and read in full:
WHEREAS, the City of West University Place wishes to avail itself
the opportunittes presented for consultation services as a result of the
Intergovernmental Personnel Act of 1970; and
WHEREAS, the City of West University Place 'must make'formal appli-
cation for a grant through the Intergovernmental Personnel Act through the
City Manager. .
NOW, THEREFORE; BE IT RESOLVED BY THE CITY COMMISSION OF THE'
CITY OF WEST 'UNIVERSITY PLACE, TEXAS.
Section 1. That the City Manager of the City of West University
Place be, and he 1S hereby, authorized to make formal application to the
Texas Department of Community Affairs for a grant in the amount of SEVEN
THOUSAND FIVE HUNDRED ($7,500.00) DOLLARS in order that 'the City might
employ the services of a consultant with regard to a comprehensive redesign.
of the city's personnel administration system.
Section 2. . That the City of West University Place agrees to pay,
cash or in-kind contribution required to participate in the program.
PASSED AND APPROVED this
day of
1977 .
Motion by Commissioner Parks, seconded by Commissioner Thompson, that Resolu-
tion Number 77-18 be approved as read.
Voting Aye: All
Voting No: None
The Commission was advised that on May 26; 1975,.the City Commission awarded
a contract to Mack Fire, rruck Company for delivery of a new 1,000 gpm fire
truck with a diesel engine for a total of $54,203~OO; !twas noted that Fire
Chief Ben Wilcher had expressed complete satisfaction with the unit and re-
commended that payment be made.
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Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the
invoice in the amount of $54,203.00 received from Mack Fire Truck"Company ,
for delivery of a ~ew 1,000 gpm fire truck be approved for payment. '
Voting Aye: All
Vot~ng No: None
In response to a request by Chief of Police Bill Norman and Municipal Court
Clerk Dick Putney that some,method be ,arranged by which a backlog of un-
served Warrants of Arrest and Capiases of Arrest be reduced~ Resolution
Number 77-19 was presented and read' in full: . ,
WHEREAS, the City Co~ission has been advised that there are
numberous unserved Warrant? of Arrest arisi~gfrom th~ failure to appear
in Munictpal Court of persons charged with various traffic violations or
failure to pay a fine as assessed by the Court; and
WHEREAS, it is impossible for the police officers to serve or
enforce such Warrants during their regular duty houT?;'and
WHEREAS, Chief of Police William L. Norman, Jr. has recommended
that he be authorized to use officers during their off duty hours to serve
and/or enforce the Warrants and Capiases of Arrest,'and that such officers
be paid the sum of $15.00 in each instance in which the minimum fine of
$27.50 is collected from the party charged with an offense. '
'NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS.
Section 1. That Chief of Police William L. Norman, Jr. is hereby
authorized and directed to seek volunteers from the police force to serve
Warrants and Capi~ses of Arrest during the hours when such officers are not
performing their~regular duties.
. ,
Section 2. The officers who serve the Warrants and Capiases of
Arrest and c~llect the minimum fi~e of $27.50 from the~persons liable
therefore shall be paid the sum of $15.00 for each such service and collection
which sum shall be paid by the City Treasurer after any (and all amounts
collected have been delivered to the City Treasurer.
Section 3. The sum or sums to be paid to the officers as speci-
fi.ed in Section 2 above shall be accumulated and paid on a bi-monthly, basis
by the, City Treasurer.
. .
PASSED AND APPROVED this
day of
, 1977.
Motion by Commissioner Parks, seconded by Commissioner Greene', that Resolution
Number 77-19 be approved as read.
Voting Aye: All
Vo'ting No: None
Mayor Dunn advised the. C~ission that i!lasmuch as bids received for the con-
'struction of'IndependencePark, Phase I had been rejected because they were
in excess of the funds available, consideration should be given to a number
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of items to assist the architect reduce the cost of the project.
Discussion indicated' a need for a decision regarding encroachments that exist
on the city's property to be developed as park area. Commissioner Parks noted
the existence of two classes of encroachments, those that interfere with the
park design and those that do not interfere with the park design, stating
that Designer David Stanger had tried very diligently to design the park
around the existing encroachments.
Motion by CommissienerParks, seconded by Commissioner Thompson, that the
encroachments that interfere with the design of the park be removed, and
where encroachments exist, but do not interfere with the park design, the
property owners be given an opportunity, by certified'mail with return re-
ceipt requested, to'lease the property at a:cfair market rate on an annual
personal, lease; not assignable:. with such lease being made of record,in order
that future purchasers of the property would be made aware'of the existence
of the encroachment and the necessity for removal.
Motion amended by Commissioner Sellers, accepted by Commissioner Parks, that
property owners who qualify to lease property from the city be given two (2)
weeks notice to accept the optiun.
Motion 'amended by Commissioner Thompson, ,a.ccepted by Commissioner Parks ,that
:the annual lease price be based on current'property values of 1% monthly of
'the current market value of the property.
Voting on amendments
Voting Aye: All
Voting No: None
Voting on motion as amended
Voting Aye: All
Voting' No: None
Motion by Commissioner Parks, seconded by Commissioner Greene, that the four~
(4') foot existing chain link fence on the west side' of the park be used where-
ever possible, and be replaced only as required because' of unsatisfactory con-
dition of the existing fence, or where the design of the fence is a safety
problem and requires a six (6') foot fence.
Voting Aye: All
Voting No: None
Motion by Commissioner Parks, seconded by Commissioner Thompson, that Architect
David Stanger be instructed to give the City Commission an alternate bid pack-
age in the form of alternatives, for four (4') foot chain link fence located
on the east side of the park, which the city will erect as money is available,
with the following prioriti'es:'
Priority 1. A homeowner who is unfenced~between the~park~arid
his'home and is in close proximity to the park.
Priority 2.' A homeowner who is totally'unfenced between the park
and his ,home which is a substantial distance from the
park.
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Priority 3., At the city's' option; a fence which is in disrepair
and located ,on city property may be replaced on the
city's property line.
Priority 4. A person that has an existing cross-fence between
the park and his home, and is a substantial distance
from the park.
It was suggested that the Chief of Police submit to the City Commission
a report with regard to his plans for policing the park after completion
and the placement of "Ne Park Parking" signs.
Motion by Commissioner Parks, seconded by Commissioner Sellers, that Architect
David Stanger be advised that any herbicides used in the park be determined
to be environmentally safe.
Voting Aye: All
, Voting No: None
City Attorney Charles Cockrell advised the Commission that a suit that had
been filed against the Zoning Board of Adjustment as a result of such Board's
action to designate Lot ~A, Block 73, West University 2nd Addition, located
at the dead end of Tangley, as a building site had been dismissed.
Mr. Cockrell also advised that an Amendment had been filed to the pending
suite Ash vs City of West University Place to add the name of another party.
Such suit was filed on behalf of former policemen and firemen to collect
payment for unused sick leave.
Mr. Cockrell further advised that a hearing had been set for August 1st on
the suit against the subsidence district.
The Commission was advised that City Treasurer Robbie Barnett had discussed
with Ta~ Appraiser Don Tallant the preparation of a contract for re-appraising
all property within the city and such matter would be included on the agenda
for the next regular meeting of the City Commission on Monday, June 13th.
Attention of the Commission was directed to a final inspection of the storm
sewer -construction by H. T. Holland Construction Company on Tuesday, May 24th
and if the project was acceptable to the project engineer and City Engineer
final payment would be requested at the next regular meeting of the Commission.
It was noted that a Public Hearing would be held in Austin on June 23rd by
the Texas Water Quality Board and that such Hearing would be attended by
the City Manager and Project Engineer.
The Commission was advised that an effort had been made to purchase the
chipper used as a trade-in on the purchase of anew Chipmore chipper, however,
~he successful bidder was agreeable only to payment of the full trade-in
allowance.
Minutes of the regular meeting of the Electrical Board on May 16, 1977 were
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presented to the Commission for their information.
Minutes of 'the regular meeting of the City 'Commission on May 9, 1977, were
presented for consideration and the following action taken: Motion by Com-
missioner Sellers, seconded by Commissioner Thompson, that 'minutes of the
regular meeting of the City Commission on May 9, 1977, be approved as sub-
mitted. '
With no further business to come before the Commission, upon motion duly made,
seconded and carried, the meeting adjourned at 10:00 p.m.
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ATTEST:
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Assistant City Secretary
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REGULAR MEETING OF CITY COMMISS10N
June 1'3, 1977
,
The City Commission convened in regular session at the City Hall on Monday,
June 13, 1977, 7: 3Q p.m., with the 'fo 11 owi n9 members present: Mayor Dunn,
presiding; Commissioners Greene, Parks and Sellers. The City Attorney and
City Manager were also present. Commissioner Thompson was out of the city.
The Invocation was pronounced by Commissioner Greene.
Mayor Dunn advised those in attendance that Mr. W. J. Bierne, 2618 Cason,
Mr. Charles A. Gillan, 3620 Georgetown ,and Mr. Dale Heiskell, 3004 Rice, had
agreed to serve as members of the Tax Board of Equalization for the year 1977,
and that Mr. Tom Stevenso'n, '3207 Georgetown had 'agreed to serve as an Alter-
nate member.
Mayor Dunn administered the Oath of' Office to Mr. Bierne and Mr. Gillan who
were in attendance, announ~ing that Mr. Heiskell was out of the city and would
receive the Oath at a later date.
Mayor Dunn expressed appreciation nf the Commission to Mr. Bierne and Mr; Gillan
for agreeing to again serve as members of the Tax Board of Equalizaiton.
Mr. Howard Marshall, 37]0 Nottingham, appeared before the Commission to request
that he be given permission to construct an eight (8') foot fence on his pro-
perty. Mr. Marshall stated that he had been advised that other residents had
appeared before the Commission to request a variance or exception to provisions
of the city's fence ordinance and thiltrall such attempts had been unsuccessful.
Mr. Marshall stated that the property behind his residence consisted of garages
on the back and that there was considerable distance between where his fence
would be located and adjacent neighbors on either side, and that it was his de-
sire to construct an eight (8') foot fence on the back of his property and on
either side with a gate attached. '
Mr. Marshall stated that there were two primary reasons for his request, one
being that the new fence, if constructed to a height of only six (61) feet
woul d be ti ed onto an exi sti ng ei ght :(8') foot fence, and the other Deing
the expenditure of a large sum of money for remodeling which had included
conversion of old style windows to fixed glass windows as a part of the entire
architectural concept for the remodeling of which the construction of an eight
(8') foot fence was a part.
Mayor Dunn advised Mr. Marshall that there were no provisions in the ordinance
to permit the City Commission or any other appeal body to grant a variance or
exception and that there had not been an unusual high number of requests made
to the City Commission for changes to be made in the provisions of the ordinance.
Ms. Mary Ann Templin, 4114 Marlowe, appeared: before the Commission to request
that she be given permission 'to construct a fence in front of her residence
for both safety and appearance. Ms. Templin stated that she was single and
lived with her eleven year old son and would like to fence in order that she
would feel safe.
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It was pointed out toMs. Templin and the City Commission that Section 6-41
of the Code of Ordinances, as contained in Ordinance Number 1012 prohibited
any extension beyond the main wall of a residence, thereby precluding con-
struction of the type requested by Ms. Templin.
Following denial of her request, Ms: Templin listed a number of areas in the
city where she had 'seen like construction 'and requested that she be advised
why such construction was permitted to remain when her request had been denied.
The Commission was advised by the' City Manager that Mr. Robbie Barnett, 'City
Treasurer, was ill and presentation of the 1976 Audit as prepared and certified
by Coopers and Lybrand, Certified Public Accountants, would be included on the
City Commission agenda .on another date.
, , ,
Resolution Number 77-20 was presented to the Commission and read in full:
WHEREAS, there exists an urgent need for. a reappraisal of all
taxable property, both real and personci..l, in the City of West University
Place in order to provide an equal and realistic value of property; and
WHEREAS, the last appraisal of property values occurred during
the years 1966' to' 1970 by the' us'e of city perso'nnel s upp 1 emented by the
employment of additional' persons as required; and '
WHEREAS, the Tax Assessor/Collector's office is not staffed and
properlY equipped to make a profess ;-ona lappra i sa 1 of a 11 taxable property
in the city as such program would require almost a full year's activity; and
WHEREAS, known sales of property in West University Place indicates
that the City ts tax values have hot 'kept pace wi th escalated values of pro-,
perty; and '
. WHEREAS; 'the City Commission has sought the advice of previous
members of the Tax Board of Equalization who concur that a professional
appraisal of pr~pert~ is urgently needed; and
'WHEREAS, 'the City Commission accepted the advice and recommenda-
tion of its' Tax Assessor/Collector, RobbieR. Barnett, to employ a pro-
fessional firm experienced in property revaluation; and, '
WHEREAS, efforts were made to contact various firms engaged in
the business of property reappraisal; and
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WHEREAS, the City Commission hasinter\liewed Mr. Don G. Tallant,
Certified Tax Assessor, and principal of the Valuation Company; and
WHEREAS, 'the City Commission has considered a proposal from the
Valuation Company to employ its services for the period June 14, 1977
through August 31, 1978, for the reappraisal of all taxable property in
the city for the'sum of $56,000 payable $15,000 in advance, $15,000 when
field inspectionwork'has been completed, $15,000 when new valuations are
posted to appraisal cards, and the final $11,000 to be paid at completion
of the Board of Equalization hearings.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That an. Agreement be entered into with Mr., Don G.
Tallant, Certified Tax Appraiser andprin~ipal of the Valuation Company,
for services required to completely re~ppraise all of the, taxable property
in the corporate limits of the City of West University Place, Texas, and
that the Mayor be authorized to execute such Agreement dated the 14th day
of June, 1977, which particularly sets forth the scope of the work and ser-
vices to be performed by the Valuation Company.
Sect.ion 2. That funds fpr the payment of the aforementioned
$56,000 shall be tran$ferred from the Insurance Reserve Fund and that
said transfer be repaid to the Insurance Reserve Fund over a period of
three (3) years. The first payment to be included in the 1978 budget ap-
propriation.
PASSED AND APPROVED this
day of
, 1977.
,
Motion by Commissioner Sellers, seconded by Commissioner Parks, that Resolu-
tion Number 77-20 be approved as read.
Voting Aye: All
Voting'No: None
The Commi.ss ion wa$ advi sed thqt the city had, entered into an agreement wi th
the Office of Traffic Safety whereby funds~ould be obtained for the prepara-
tion of a comprehensive traffic survey and the placing of all traffic signs
in compliance with the provisions of the Texas Manual on Uniform Traffic Control
Devices. The traffic survey has been completed by Mr. John Hudson of Traffic~
Engineers, Jnc.and signs hav~ been received to commence the replacement pro-
gram. The Commission was furtheradvis~d that funds had previously been re-'
ceived to pay costs of the traffic survey, arid the city would receive reimburse-
ment for the cost of the signs, however, necessary posts, mounting hardward
and anchor devices would be supplied at city expense.:
City Engineer David Steitle reviewed for the Commission the various means
by which the new traffic control signs could be installed; requirements
of the Texas Manual on Uniform Traffic Control Devices; and estimated costs
of signs posts, anchor material and sign mounting hardware.
Following a discussion regarding the method of installation to be used for
the new signs, it was the decision of :the City Commission that a study be
made with regard to adding to the posts now in use to make them conform to
the new standards with such report to be included on the agenda ,for June 27th.
Motion by Commissioner Greene, seconoed bY Commissioner Sellers, that ,the City
Treasurer be authorized to deposit into the State Treasury Fund the sum of
$4,537.67 to assure payment to the Texas Department of C;orrections for con-
struction of 350 signs. ,"
Voting Aye: All
Voting No: None
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The Commission was advised that a visit had been made to the Harris County
Mosquito Control District to inspect equipment used for mosquito control
and sufficient' information was now available to advertise for bids for de-
livery of new insect control equipment.
Motion by Commissioner Parks, seconded by Commissioner Greene, that the
City Manager be authorized to advertise for bids for delivery of insect
control equipment, with bids to be received by the City Commission on
June 27, 1977. '
Voting Aye: All
Voting No~ None
The Commission was advised that the City Commission received bids on an annual
basis for purchase of chlorine in 150-lbcylinders and ton containers for use
at the Water Plant, Wastewater Treatment Plant and swimming pool.
Motion by Commissioner Parks, seconded by Commissioner Greene, that the City
Manager be authorized to advertise for bids for chlorine in l50-lb cylinders
and ton containers, with such bids to be received by,the City Commission on
July 11, 1977.
Voting Aye: All
Voting No: None
Resolution Number. 77'-21 was presented to the Commission and read in full:
WHEREAS, Mr. Mark Moulton, employed as Police Dispatcher and
appointed Deputy Clerk of the Municipal Court of the, City of West Univer-
sity Pla'ce, Texas, has been reassigned his duties 'as Poli'ce Officer;
and
WHEREAS, Mr. Mitchell Howard Leonard, employed as Police Dis-
patcher and appointed Deputy Clerk of the Municipal Court of the City of
West 'Un,iversity Place, Texas, has resigned hi,s employment with city; and
WHEREAS, Ms. Laura R. Stuart and Mr. Wade B. Kenney have been
employed as Police Dispatchers, and are qualified to assume the duties
of Deputy Clerk of the Municipal Court.
NOW, 'THEREFORE, BE IT RESOLVED BY THE CITY ,COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS:
Secti on 1. 'That Ms. 'Laura R. Stuart and Mr. Wade B. Keeney, be
and they are hereby, appoi'nted Deputy Clerks of ,the Municipal Court of the
City of West University Place, Texas.
Section 2. That the appointment of Ms. Laura R. Stuart and Mr.
Wade B. Keeney as Deputy Clerks of the Municipal Court of the City of West
University Place, Texas, shall be effective with the passage of this
Resolution and that they shall assume the assigned duties of Deputy Clerk
after having been administered the proper Oath of Office.
PASSED AND 'APPROVED this
day of
, 1977.
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Motion by Commissioner Sellers, seconded- by Commissioner Parks, that Resolution
Number 77~2l be approved as' read.
Voting Aye: All
Voting No: None
Estimate Number 5, in the amount of $98,538.00 submitted by RaykoConstruction
Company and certified by architects Mitchell, Car1son & Associates for work com-
pleted on the construction of recreation facilities at Colonial Park was pre-
sentedfor consideration.
Motion by Commissioner Sellers, seconded by Commissioner Parks, that the in-
voice in the amount- of $98,538.00 submitted by Rayko Construction Company for
work performed' duri n9 the period of May 1 ,1977 to MaY 31 , 1977, be approved
for payment.
Voting Aye: All
Voting No: None
The Commission was advised that a ,decision should be made regarding the exist-
ing bathhouse structure at Colonial Park. A number of alternatives were pre-
sented including using the building for storage; using the building for senior
citizen activities; possible use of the concrete slab and the need for the
green playground area.
Motion by Commissioner Parks, seconded by Commissioner Greene, that the City
Manager be authorized to advertise for bids to be received by the City Commis-
sion on July 11,1977, for demolishing the existing bathhouse structure.'
Voting Aye: All
Voting No: ' None
A final invoice in the amount of $2,500 submitted by Nunn & Shumway Construc-,
tion Company, Inc.; together with'aCertificate~of Completion by Mr. C.
Dieter Ufer, Consulting Engineer with Bayshore Engineers, Inc., was presented
to the Commission for consideration. .
Motion by Commissioner Greene, seconded by Commissioner Parks, that the final
invoice in the amount of $2,500 received from Nunn & Shumway Construction Co.
for interim repairs at the Wastewater Treatment Plant be approved for payment.
, ,
Voting Aye: All
Voting No: None
The following letter received from Mr. C. Di~ter Ufer, consulting engineer,
for the storm sewer construction by H. T. Holland Construction Company was
presented to the Commission.
We are forwarding Estimate No. 4 and Final for the above referenced
project.
You will remember that the project contra..ctedwith H. T. Holland
Construction Company for an entire projecf"cost of slightly over
$804,000. Because of prudent management by ,the City and a watchful
eye on the contractor you will note that the final cost is slightly
over $76,000, which reflects a savings of approximately $40,000.
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Please:note ,a:lso..that the Carnegi-e.:.Wakefores't estimate contains .
a special deduct of $3,289.93. This is comprised of the following:
1. Inlet on Belmont Project
2. Damage to city property previously billed
3. City base material used
4. Resurfacing of Pittsburg as previously agreed
$ 650.00
667.13
864.00
1,108.80
$ 3,289.93
It has been a pleasure to serve as the City's consulting engineers on
this project, and we look forward to being of further service in the
future.
It was noted that the balance due H. T. Holland Construction Company after
ded,uction for charges listed by Mr. Uf~r_, was $26,710.70 as final payment
for the storm $ewerconstruction project.
Motion by Commissioner Parks, seconded by Commissioner Sellers, that consulting
engineer Dieter Ufer's recommendation for final acceptance of the storm sewer,
project with H. T. Holland Construction Company be accepted and that H. T. Hol-
land Construction Company be paid $26,710.70 as the final amount due under his
contract for storm sewer construction.
Voting Aye: All
Voting No: None
In response to a question regarding use of the remaining bond funds voted for
storm sewer construction, the City Manager advised that such funds could only
be used for construction of storm se~ers, but that he had asked for an opinion
from the City Attorney regarding the possib,ility qf using interest on such funds
for repairs to street~ that were damaged du~ing suth construction~
Commissioner Parks advised ,the Commission that following his motion at a pre-
vious meeting of the City Commission that, owners with property encroaching
on city property adjacent to the proposed site of Independence Park be ,per-
mitted to lease ;such property, he had now reason to believe that such pro-
perty might be right-of~way rather than city owned property.
Motion by Commissioner Parks, seconded by Commissioner Sellers, that lease
fees for propertyencroachin9 on Independence Park be reduced from 18~ per
square foot to 6~ per square foot. '
Voting Aye: Sellers
Voting No: Dunn
Greene
Parks
The City Manager advised the Commission that a Public Hearing would be held
before Harris County on Thursday, June 16, 1977, on the city's license for
'the operation of a sanitary landfill.
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A letter received from Mr. GeorgeP.~ Calhoon~ unsuccessful candidate for Re-
presentative of District 90, regardihg purchase of Astro baseball tickets
by residents as a group, was pres.erted to the Commission. "
Minutes of the regular meeting of the City Commission on Monday, May 23,: 1977
were presented for consideration and'the following' action taken.
Motion by Commissioner Sellers, seconded by Commissioner Greene, that minutes
of the regular meeting of the City Commission on Monday, May 23, 1977, be
approved as submitted. ' ,
Voting Aye: All
Voting No: None
With no further business to come before'the Commission at this time, upon
motion duly made, seconded and carried, the meeting adjourned at 10:50 p.m.
d!ttZ~
Mayor
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ATTEST:
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Assi tant City Secretary
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REGULAR MEETING OF CITY COMMISSION
June 27,. 1977
l]
The City Commission convened in regular session at'the City Hall on Monday,
June 27, 1977, 7:30 p.m'., with' thed following members present: Mayor DunA?
presiding; Commissioners Greene, Parks, Sellers and Thompson. The City At-
torney and Ci ty Manager we're also present,
The Invocation was pronounced by Commissioner Parks.
Mrs. Shirley Hummel advised the Commission that she lived on Wroxton Road
and would lik~ to know if anything could be done to preclude residents who
had kittens but turned them loose to run thenieghborhood when they became
cats. " ,
Mrs. Hummel was advised that the City Commission had passed an ordinance
to require licensing of cats and that the city's Humane Officer would be
pleased to work with her to eliminate the problem.
Bids received for delivery of i,nsect control equipment were opened and results
announced as follows:
Bidder Bid Price Trade-In Total Bid Price
Holiman Equipment 2,995.00 -0- 2,995.00 ~
Lowndes Engr. Co. 3,110.00 -0- " 3 ,11 O. 00
Northwest Exterminating 2,775.00 75.00 2,700.00
Public Health Equip. 2,950.00 350.00 2,600.00
2,895.00 350.00 2,545.00
Tifa Ltd. 2,450.00 ':'0- 2,450.00
Motion by Commissioner Parks, seconded by Commissioner Thompson, that bids
received be referred to the City Manager for review and recommendation.
Motion amended by Commissioner Sellers, that if the low bid is in accordance
with specifications the City Manager be authorized to place an order for
the equipment.
Amendment accepted by Commissioner Parks and Commissioner Thompson.
Voting Aye: All
Voting No: None
Bids received for the purchase of a 1947 American LaFrance fire truck were
opened and results announced as follows:
Bidder
Lump Sum Bid Price
Allied Storage Company
Thomas Greider
2,501.00
1,526.56
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Motion by Commissioner Thompson, seconded by Commissioner Greene, that the
bid of Allied Storage Company for purchase of a 1947 American LaFrance fire
truck for $2,501.00 be accepted.
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Voting Aye:
Parks
Greene
Voting No: Dunn
Sellers
Thompson
read in full:
, '
Resolution Number 77-22 was presented to the Commission and
WHEREAS, John D. Allstott has devoted thirty-four (34) years and~
five (5) months of his life as an employee of the City of West University
Place, Texas; and
WHEREAS, during the early stage of growth and development of the
city he served as a faithful member of the Fire Department when it first be-
gan as a partial volunteer and paid Department; and
WHEREAS, after many years of labor in the Fire Department he earned
the position of Captain; and
WHEREAS, Mr. Al1stott was then appointed to serve as Building Inspec-
tor of the City of West University Place; and,
WHEREAS, he has elected to retire on June 30, 1977; and
WHEREAS, Mr. Allstott and his family are considered a part of the
history and early development of the City of West University Place; and
WHEREAS, he has earned much respect from the citizens and his fellow
employees for his interest and devotion to duty; and
WHEREAS, because of his unusual personality and his willingness to
speak openly with the thought of friendly suggestion; and
WHEREAS, his humor, happiness and pleasant attitude have endeared
him to the heartsof the citizens of West University Place, his fellow employees
and to the craftsman with whom he has become closely associated; and
WHEREAS, John D. Allstott, a Christian, has lived up to his reputation
of being a devoted and' loving'husband, devoted to the well being and happiness
of his children and grandchildren; and
WHEREAS, John D. IIRed" A-llstott will tong' be remembered in the role
and history of faithful employees of said City.
NOW, THEREfORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS:
Secti on 1. That for, and on beha'l f of the citi zens of the Ci ty of
West University Place, Texas, June 28, 1977 is hereby designated as John D.
Allstott Appreciation Day. ' '
S'ecti on 2. That the Mayor, City Comm;.ss'i on, City Manager and all
other employees hereby express their 'appredation to 'John D. Allstott for, his
devoted service to the city.
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Section 3. That the City Commission and his fellow employees wish
for J. D.Allstott and his family contentment and much happiness always.
Section 4. That he shall live as long as he likes and like as long
as he 1i ves .
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PASSED AND APPROVED this
day of
, 1977.
Motion by Commissioner Thompson, seconded by Commissioner Sellers that Reso-
lution Number 77-22 be approved as read~
Voting Aye: All
Voting No: None
Resolution Number 77-23 was presented to the Commission and read in full:
WHEREAS, the raw sewage pump installed at the city's sewage waste
treatment plant became worn and in need of repair to the extent it was in-
operable; and '
WHEREAS, upon advise and recommendation of H. R. Duke, Sanitary
Engineer, the City Manager authorized'repairs to the-raw sewage pump as an
emergency measure; and
WHEREAS, the 'pump and related equipment was removed and delivered to
Alpha Machine CompaDY~ Inc., 2911 Dupree, Houston, Texas 77054, for repairs;
and '
0,
WHEREAS" the repair work has been accomplished on the pump and re-
installed by city forces and it is now operating in a satisfactory manner; and
WHEREAS, invoices have been received from Alpha Machine Company in
the amount of $1,163.50 for dismantling, replacing bearings, seals, gaskets,
pump sleeve and reassembling pump and making the same ready for reinstallation;
and '
WHEREA~, there was appropriated in the 1977 budget in the Sewer Fund
a sufficient amount to defray the expenses for overhauling and reworking' the
raw sewage pump and related expenses of the treatment plant; and
WHEREAS, the efficiency of the waste water plant is impaired without
the operation of the pump and constitutes an emergency measure.
NOWj THEREFORE, BE IT RESOLVED'BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS:
Section 1., That the action of the City Manager in authorizing
emergency repairs of the raw sewage pump in the sewage disposal plant by Alpha
Machine Company, Inc., is hereby ratified and confirmed.
Section 2. ' That invoices in the' amount of $1,163.50 as incurred by
H. R. Duke, Sanitary Engineer, 'and the City' Manager to Alpha Machine Company,
Inc. for said work be approved for payment. ' -
day of
, 1977.
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PASSED AND APPROVED this
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Motion by Commissioner Thompson, seconded by Commissioner Sellers, that Reso-
lution No. 77-23 be approved as read.'
Voting Aye: All
,:':'}t
Voting No: None
In accordance with previous instructions of the City Commission, City Engineer
David Steitle presented results of additional reasearch for the installation of
350 new traffic signs in the following report: {
I have reassessed our quantity of materials and associated labor re-
quired for the installation of 350 neW traffic signs. Special atten-
tion has been given to the~fMsibility'of-'splicing,existing "U" chan-
nel posts to elevate sign mountings and the consolidation of more than
one sign on one new or existing high post.
I have gathered samples of "U" channels we have used in the city and have
tried splicing two overlapping shorter"U" channel posts to obtain a
longer post. The channels will not bolt firmly together front-to-batk.
In other words, the convex side of one channel will not fit down com-'
pletely into the concave side of the other post. They could also be
joined back-to-back~ but the sign would then have to be installed on
the back (narrow) side of the higher channel and the post would have a
"stair step" appearance. The channels could be joined front-to-front
but could not be bolted together as solidly, and the sign would again
have to be mounted on the back side of the upper channel and the sign
would' have a "stair-step" appearance. -
Of the 350 signs which will be installed, uponfurtherinvestigatioh'
and field sampling, an estimated 50 signs will not require a new post;
these signs can be'mounted either on existing street sigh pbsts or il-
luminaire standards. However some new. mounting hardware would be re-
quired to clamp these signs to their mouhts.
Furthermore, approximately 50 new installations are designed for sign
pairs. Therefore, only 300 new installations will be required, and as
explained above, 50 of these installations can utilize existing posts.
As a result, only 250 new sign posts are required. If existing "U"
channels are to be spliced to raise mounting heights, an estimated~60
channels can be utilized, and 190 new sign locations where signs do not
now exist would demand installation of a post. .
A revlsed direct cost estimation for materials and labor is attached~
The difference between the cost of mounting the posts in concrete and
using ground anchors is approximately $200 whether existing channels are
spliced or all new posts are used. The significant cost difference is
the $700 savings in splicing an estimated 60 "U" channels which would
support mostly ~!O TRUCKS and NO. PARKING signs.
Motion by Commissioner Thompson, seconded' by" Gorilmissioner Parks, that the
City Commission accept Mr. Steitle's proposal for use of round tube posts
and ground anchors at an estimated cost of $5,134.00, for installation of
350 new traffic signs.
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Voting Aye: All
Voting No: None
Motion by Commissioner Parks, seconded by CommissibnerThompson, that the City
Manager be authorized to advertise for bids for 250 round tube posts, anchor
material and appurtenances for installation of new traffic signs, with bids
to be received by the City Commission on July 25, 1977.
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Voting Aye: All
Voting No: None
The Commission was advised that Mr. David Stanger, design architect for the
Independence Park project, was notable to attend the 'meeting, but was in
the process of'revising the construction docUment drawings and specifi,cations
for the project in accordance with previous instructions of the City Commis-
sion. -
Motion by Commissioner Thompson, seconded by Commissioner Parks, that the
City Manager' be authorized to advertise for bids on the basic plans and
specification and to also include alternates presented by Mr. Stanger to
the City Commission on May 25th;- with bids to'be received by the City Com-
mission on July 25, 1977.'
Voting Aye: Thompson
Voting No: Dunn
Greene
Parks
Se 11 ers
Members of the Commission discussed the advisability of discussing fence re-
quirements for the east side of the park for which a priority rating had been
established with Mr. Stanger prior toauthbrizing-receipt of bids.
Motion by Commissioner Sellers, setondedby Commissioner Parks, that the
City Commission call a special meeting of the City Commission on Thursday,
June 30th, 7:00 p.m. to discuss with Mr~ Stanger bid documents.
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Voting Aye: Dunn
Greene
, Parks'
, Sell ers
Voting No: Thompson
The Commission was advised by the City Manager that trouble had been encountered
at the sanitary sewer lift station located at Duke and Vanderbilt caused by
sinking, possibly due to a broken pipe and that there was a possibility of
a cross connection between the sanitar-ysewer line and storm sewer line. It
was pointed out that a similar problem had occurred at this location previously
and that the city did not have the knowledge or equipment to make required re-
pairs. The Commission was requested to authorize repairs on a force account
basis, billed on time and material and equipment rental basis.
Motion by Commissioner Thompson,-seconded by Commissioner Sellers, that the
City Manager be authorized to repair the lift station at Duke and Vanderbilt
on an emergency force accoun't basis in accordance with his request.
Voting Aye: All
Voting No: None
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The Commission was advised that the new traffic light installation on Buffalo
Speedway at the intersections of University, Rice and Sunset had been com-
pleted and would be in operation during the week.
City Attorney Charles Cockrell reviewed an 'Agreement which had been prepared
for those residents having encroachments on the Virginia Street right-of-way
adjacent to the Independence Park project. Mr. Cockrell noted that the Agree-
ment provided for those persons using part of the right-of-way to continue
such use on a year to year renewable basis.
Attention of the Commission was directed to a letter received from Mr. Howard
Ayers, ,J~,.36l2 Cason, wherein he expressed his feelings regarding the pro-
posed Agreement. '
Motion by Commissioner Parks, seconded by Commissioner Sellers, that the
original figure of 18~ per square foot charge for use of the Virginia Street
right-of-way be reduced to 6t per square foot per year.
Voting No: Greene
Voting Aye: Dunn
Parks
Se 11 ers
Thompson
In response to a question from Commissioner Sellers regarding the status of
the city's application to the Texas Water Quality Board for funds to construct
a sanitary wastewater treatment facility, the Commission was advised that City
Engineer David Steitle and Consulting Engineer Dieter Ufer had attended a meet-
ing of the Texas.Water Quality Board in Austin and would report to theCommis-
sion at a workshop session to be scheduled later. '
The Commission was advised..that bids.could now be received for the construc-
tion of additional sanitary sewer service on Rutgers Street to serve the pro-
posed townhouse development and to provide additional service for the area.
Motion by Commissioner Thompson, seconded by Commissioner Parks, that the
City Manager be instructed to prepare contract documents for which plans
and specifications were prepared by Bayshore Engineers, Inc. for the con-
struction of a sanitary sewer line on Rutgers Street to serve proposed town-
house construction, with bids to be received by the City Commission on August 8,
1977 .
Voting Aye: All
Voting No: None
Minutes of the regular meeting of the Zoning and Planning Commission on June 4,
1977, were presented to the Commission for their information.
Minutes of the regular meeting of the Zoning Board of Adjustment on June 16th
were presented to the Commission for their informatjon.
Minutes of the regular meeting of the City Commission on Monday, June l3th were
presented for consideration and the following action taken: Motion by Com-
missioner Parks, seconded by Commissioner Greene, that minutes of the regular
meeting of the City Commission on Monday, June 13th be approved as submitted.
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128
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Voting Aye: All
Voting No: None
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With no further business to come before the Commission at this time, upon
motion duly made, seconded and carried, the'meeting adjourned at 10:55 p.m.
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ATTEST: '
Jf1u ~dAlAA
Assistant City Secretary
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SPECIAL MEETING OF CITY COMMISSION
June 30, 1977
The City Commission convened in special session at the City Hall on Thursday,
June 30, 1977, 7:00 p.m., with the followjng members present: Mayor Dunn,
presiding, Commissioners Greene, Par~s and Sellers. The City Manager was also
present. Commissioner Thompson and the City Attorney were absent.
Mayor Dunn advised those in attendance at the'meeting that the purpose of
such meeting was for the members of the City Commission to obtain informa-
tion from Mr. David Stanger, design architect for the Independence Park pro-
ject in order to make a decision regarding the construction of such park.
Mr. Stanger reviewed the alternates that had been proposed in addition to
the base bid in order to lower the bid prices to conform with the $81,000
budget provided by the Community Development Agency and Harris County. Mr.
Stanger stated that in view of the amount of time that had elapsed since
bids were previously received consideration could be given to segmenting
the construction on a block to block basis and award a contract for only
that portion of the project for which funds were available.
Discussion regarding fencing for the park indicated that the base bid in~
eluded a minimum amount of fencing, with an alternate for additional fencing
on the west side of the park.
Mr. Stanger reviewed the process by the County Engineer for approval of plans
and specifications, and the ,amount of time required, in the event the City
Commission desired to make changes in the original proposal, adding that,
the addition of the alternates had been approved ,and would require no further
review.
The Commission discussed fence requirements for the east side of the park;
priority schedule established by the Commission for theccnstruction of
fencing on the east side of the park; financing that mayor may not be avail~
able for fence construction; and the advisability of the city preparing plans
and specifications to receive bids for the fence rather than including such
fence in the base bid package.
Motion by Commissioner Parks, seconded by Commissioner Greene, that the City
Manager be authorized to advertise for bids for the construction of Indepen-
dence Park, Phase I, in accordance with the plans and specifications prepared
by David Stanger including alternates, and to include an alternate for asphalt
surfacing on a section or block basis to be received on July 25, 1977.
Voting Aye: All
Voting No: None
Motion by Commissioner Sellers, seconded by Commissiooer Parks, that the City
Manager be authorized to prepare plans and specifications for fencing on the
east side of the park and advertise for bids to be received by the City Com-
mission on July 25, 1977 in accordance with the priority schedule established
by the City Commission.
Mr. Stanger advised the Commission that alternates or priority options along
the East property line of the park were an addition to the plans approved by
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the Commission and would, therefore, be performed as an additional service
and billed on an hourly basis.
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With no further business to come before the Commission at this time, upon
motion duly made, seconded and carried, the meeting adjourned at-8:15 p.m.
Minutes corrected to show all members of the Commission voting'Aye on motion
by Commissioner Sellers authorizing the City ,Manager to prepare plans and
specifications for fencing on the east side of the park, and to indicate that
City Engineer David Steitl~'was instructed to make necessary measurements to
determine linear footage of fencing required.
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ATTEST:
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Asslstant City-Secretary
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REGULAR ~EETING OF CITY COMMISSION
JULY 11, 1977
The City Commission convened in regular session at the City Hall on Monday,
July 11,1977,7:30 p.m., ~ith tHe~fol10wing members present. Mayor Dunn,
presiding; Commissioners Greene, Sellers and Thompson. The city Attorney
and City Manager were also present. '
The Invocation was pronounced by Commissioner Sellers.
In accordance with previous action of the City Commission the bid received
for demolition of the one-story brick bathhouse structure, concrete slab and
sidewalks, was opened and results announced as follows:
Olshan Demolishing Company, Inc.
- $3,688.00
Motion by Commissioner Thompson, seconded by Commissioner Greene, that a '
contract for demolition of the ~wimming pool bathhouse be awarded to Olshan
Demolishing Company on their bid of $3,688.00.
Voting Aye: All
Voting No': None
Commissioner Parks arriv~d at the meeting at this time.
Attention of the Commission was directed to the fact that Olshan took no ex-
ceptions to the city's?pecifications and the required fifteen (15) day period
for demolition of the bathhouse.
Mr. John Mitchell, ~rchit~ct f~n~ the construction of recreation facilities' at
Colonial Park reviewed specifications for the installation of a pneumatic
structure to cover the swimming P091. Mr. Mitchell stated that inasmuch as
most suppliers of the pneumatic structures were out of toWn he would like as
much time as possible to secure bidders and that notices would be inserted in
a trade-journal, the AGe News and Dodge Reports in order to advertise the'
project to its fullest. '
Motion by Commissioner Thompson, seconded by Commissioner Parks, that the City
Manager be authorized to advertise for bids fo~ the purchase and installation
of a pneumatic cover for the swimming pool in accordance with the specifications,
drawings and bid documents prepar~d by architect John Mitchell, with bids to
be received by the City Commission on August 22, 1977. '
, '
Voting Aye: All
Voting No: None
Mr. Mitchell advised the Commission that in discussion of the project with
some manufacturers of the equipment it had been suggested that suppliers
would prefer to receive no payment until the insta,llation wa:scomplete and
to not be requi red to p'ost a Performance .~ond:. qty Attorney Charles Cockrell
stated that he saw no objections' undei th~ circomstances, however, he will
review the City Charter and applicable Statutes to make a determination.
Following a request from the City Manager on progress of th~ c~nstructions,
Mr. Mitchell advised that the project was approximately 'one month away
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from completion and that most of the work remalnlng to be completed was
remedial. Mr. Mitchell stated that the contractor for work on the pool
was in contact with a supplier of liquid grout that would be used on hair-
line cracks that had been discovered in the pool~
In accordance with previous action of the City Commission, bids received
for delivery of annual chlorine requirements were opened and results announced
as follows:
Dixie Chemical Company
$0.12 per lb.
O. 177 per 1 b.
Dianmond Shamrock
2,000 lb~ containers
l50-lb. cylinders
No bid
Thompson-Hayward Chemical
$280.00 per ton
$ .22 per pound
$12.50 CWT
17.70 CWT
2,000 lb. containers
150~lb. cylinders
Jones Chemical, Inc.
One-ton containers
l50-lb. cylinders
Motion by Commissioner Parks, seconded by Commissioner Greene, that bids
received for furnishing approximately 40,000 pound of liquid chlorine in
one-ton containers and approximately 15~000pounds of liquid chlorine in
150-pound cylinders, be referred to the City Manager for analysis and re-
commendation.
Voting Aye: All
Voting No: None
An invoice' in the'amount of $900.00 received from the Texas Municipal League
for the city's share of the cost of League services including magazine sub-
scriptions for all elected officials and department heads for the year ending
June 30', '1978, 'was presented for consi deration. .
Motion by Commi'ssionerThempson, ,seconded by Commissioner Sellers that dues
in the amount of $900.00 be paid to the Texas Municipal League for the city's
share of the cost of League services for the year ending June 30, 1978.
'Voting Aye: All
Voting No: None
The Commissi'On was advised that the Budget Calendar accepted earlier called
for a publ~c hearing to beheld on the adoption of the 1978 budget on August
15, 1977, however, it was believed that a regular meeting of the Commission
on August 22nd would b~amore appropriate date for such public hearing.
It was also noted that the July Issue of City Currents had stated that a
public' hearing on the 1978' city budg'et would be 'held on August 22nd.
Moti on by Commi ssi oner Thompson,. seconded by Commi ss i oner Parks, , tha t the
City Commission call a publi'c hearing for Monday, August 22,1977, to con-
sider adoption 'of a budget for the fiscal year'1978.
Voting Aye: All
Voting No: None
Moti on by Commi ss i oner Thompson, seconded by Commi ss i oner Sell ers, that Mr.
Charles Orsburn be re-appointed to serve as Associate Judge of the Municipal
Court for an additional sixty-day period.
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Voting Aye: All
, Voting No: ,None
Mr. Cockrell advised the Commissi9n that he had recently read of a case where
this type of appointment had been ruled as illegal' under the present statutes,
and it would be his suggestion' th~,t.the.current appointment belJ1ade while he
researched the question in order to;advi"se the Commis~ion of f~ture action to
be taken.
Estimate Number 6 ,in the amount of '$80,751.00 for construction cOlllpl eted to
date on the recreation facilities at Col oni alPark was reviewed for the City
Commission. Special attention was directed to the larger items completed,
including general conditions, masonry work, finish hardware, glass/glazing,
and the cost of the revolving door which has,been installed!
Estimate Number l,in the amount of $21,931.00 for work compi~ted to date on
improvements to the swimming pool w~s reviewed for the City Commission.
Motion by Commissioner Thompson, seconded by Commissioner Parks, that Esti-
mate Number 6, in the amount of'$80,751.00 for construction completed to date
on Colonial Park recreational facilities and Estimate Number 1, in the amount
of $21,631.00 for, pool improvements completed to date, submitted by Rayko Con-
struction Company and, certified by Mitchell Carlson & Associates, be approved
for payment. " , , '
Voting Aye: All
Voting No: None
Mr. David Stanger, design 90nsultant for the Independence Park project, advised
the Commission ,that ~ven though changes, had not been made in the original con-
tract documents, Harris County had now employeed a fLill time person to reyiew
all plans for construction under Community Development Block Grants and it will
be necessary to submit Independence Park plans for review.
Mr. Stanger noted that at the last me~ting of the City Commission authority
had been granted to adv,ertis~ for bids for the cqnstruction of Independence
Park, Phase One, and that such date to receive bids was unrealistic inasmuch
as plans must be reviewed.
Mr. Stanger adivsed that he and City Engineer David Steitle had reviewed the
plans for a possibility of deleting a portion of the paving in order that a
more favorable bid price might be obtained, and that it was their recommen-
dation that the first considered deletion might be from Carnegie to Cason,
with the next alternate being from Cason to Corondo.
Motion by Commissioner Thompson-, seconded by Commissioner Greene, that the
previous action of the City Commission au~horizing receipt of bids for the
construction of Independence ParR, Phase 1 on July 25" 1977, be rescinded
and the City Manager be authorized to ~dvertise for bids for such construc-,
ti on to be received by the Ci ty Commiss i on on August 22, 1977~
Voting Aye: All
Voiin~ Nb: None
The following letter was presented to the Commission as a hasic, guideline in
establishing a policy in connection with providing sanitary sewer facilities
and service to the re-zoned areas on Bellaire Boulevard between Buffalo Speed-
way and Poor Farm Ditch.
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It is thought advisable for the City Commission to give consideration
to formulating a policy in connection with providing sanitary sewer
facilities and service to the re-zoned areas'on Bellaire Boulevard
between Buffalo Speedway and Poor Farm O,tch.
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In'view of the re-zoning of this district to permit a more dense
occupancy, it is believed necessary that a new main line be con-
structed along Rutgers Street from Cason north to Pittsburg Street.
It is contemplated that the properties fronting Bellaire Boulevard
would tie into the present lines which would empty into the new
main line.
A decision should be made as to ,the method of financing the construc-
tion of the main line. The city does not have funds available to'~ con-
struct such line. 'It has been recommended that an equitable method
of distributing the cost of the line would be for the city to pay
50% (which would be available by the city) and that the remaining 50%
be divided between the properties to be served, on:a square foot basis, ,
regardless of whether improvements are presently located on any of
the property.
The City Engineer has made a mathematica,lcalculation which results
in a 15~ rate per square foot for all of the properties to be served.
Discussion by members of the Commission included the equality of charging a
different rate per square foot in one area as opposed to another rate in a
separate area, to no charges at all being made in sti 11 another area. A
lengthy discussion by the Commission covered feasibility of requiring de-
velopers to bear the'entire cost for city services; equality of the city
sharing in cost when additional services are provided developed areas; and
areas that have previously been re-zoned that have not yet been developed.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the
City Commission establish a policy that is' equitable to char.ge developers of
townhouses or clusterhouses the cost of construction of sanitary sewer lines
to service the area between Buffalo Speedway and Poor Farm Ditch related to
property facing Bellaire Boulevard which has heretofore been rezoned for
townhouse development, on a pro-rated cost per square foot of land share of
the cost of doing such work with a maximum per unit charge of $750.00, the
actual pro-rated cost per square foot of land to be determined when bids
for doing the work have been awarded.
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Voting Aye: All
Voting No: None
In response to' a recommendation of the City Manager that the Code of Ordinances
be amended to designate the City Engineer as the person responsible and em-
powered with the authority to be in charge of the designation, placing and
maintenance of traffic control signs, signals and, devices as may be deemed
necessary to regulate traffic under the state laws or the Code of Ordinances,
rather than the Chief of Police as is currently provided, it was the decision
of the City Commission that no amendments be made to the Code until all such
amendments, including recommendations contained in the Traffic Survey made
by Traffic Engineer John Hudson were studied and prepared.
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It was suggested by the City Commission that until such time as the Code was
amended, the Chief of Police coul,d;designate the City Engineer ,as his desig::.'
nated authority in accordance with'the present Code provisions." ,
In response to a question by the Commission, City Attorney Charles Cockrell
advised that a hearing by the Subsidence District was still scheduled for
August 1, 1977. "
The Commission was advised that a letter had been received from Mr. James P.
Wolf, 2633 WroxtonRoad, complimenting Fire Captain Dick Allen and Police
Officer M. P. Anderson for the help and assistance they provided during a
recent fire at his home.' ,
The Commission was further advised that a letter had been received from St.
Andrew's Presbyterian Church expressing its appreciation for emergency aid
by the Fire Department when the roof collapsed on its Church School annex
building and dumped water into the building.
The Commission was advised that a draft had been prepared of a Lease Agree-
ment form with Harris County Flood Control District for lease of property
adjoining the Independence Park, Phase I site and arrangements would be made
for a meeting with County Judge Jon Lindsey:' ' ,
Mayor Dunn read a letter received from Secretary of State Mark White as
Chairman of a Committee to collect funds to furnish silver and other items
on the U. S. S.Texas by Texans.
Mayor Dunn presented the following Proclamation:
WHEREAS, Whitt F . Johnson . was appo'i nted City Secretary of the City
of West University Place, Texas 0'0 July 15, '1947; and
WHEREAS, Whitt F. Johnson served ably in such capacity until his
appointment as' City Manager of West University Place on the 10th day of
Octob~r, 1955; and ' ,
WHEREAS, Mr. Johnson thereafter has served the City and its citizens
in a manner that is a credit to him as an individual and to the City to which
he has devoted so much time and effort; and
WHEREAS, during his tenure with the City Mr. Johnson has served on
numerous Boards and Committees of various municipal organizations in such
fashion as to further reflect credit upon the City including, but not limited
to, his long service as a member of the Board of Trustees of the Texas Muni-
cipal Retirement System; and
, WHEREAS, July.15, 1977 will mark the thirtieth anniversary of Whitt
F. Johnson's selfless and loyal service to the City of West University Place;
and
WHEREAS, the City Commission believes that it is only fitting and
proper for due recognition to be given to Whitt F. Johnson on such thirtieth
anniversary;
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NOW, THEREFORE, I, PhilipA. Dunn, by'virtue of the authority vested
in me as Mayor of the City of West University Place in the State of Texas,
do hereby proclaim July 15, 1977
WHITT F. JOHNSON
and declar.e~ that a ceremony in recognition of such day shall be had and held
at 3:00 p.m., July 15,1977 in Whitt Johnson Park in the City of West Univer-
sity Place, Texas.
All citizens and friends of Whitt F. Johnson are invited and urged to attend
such celebration and to join with the City Commission in expressing their
sincere appreciation to WhittF. Johnson for his thirty years of loyal and
distinguished service to the City of West University Place and to the in-
dividual citizens thereof. "
This Proclamation shall be read and promulgated at ,the aforesaid celebration
on the fifteenth day of July 1977, and a true and correct copy of ' such Pro-
clamation shall be delivered to Whitt F.- Johnson.
In witness whereof I have hereunto set my hand and caused the seal of the'City
of West University Place to be afffxed this eleventh day of July in'the year
of our Lord, one thousand nine hundred and seventy-seven.
Minutes of the regular 'meeting of the Electr,ical Board on Monday, June 27,
1977, were presented to the Commission for their information.
Minutes of the regular meeting of the City Commission on June 27,1977 and a
special meeting on June 30, 1977, were presented for consideration and the
following action taken: Motion by Commissioner Parks, seconded by Commissioner
Greene that minutes of the regular meeting of the City Commission on June 27,
1977, be approved as submitted and minutes of the special meeting on June 30,
1977 ,. be corrected to i ndi cate all members of the Commi ssi on voti ng,Aye on
a motion authorizing the" City Manager to prepare plans and specifications for
fencing on the east side of Independence Park and that City Engineer David
Steitle had been instructed to measure the area to determine the linear feet
of fencing that would be required, and 'approved as corrected.
Voting Aye: All
Voting No: None
With no further business to come before'theCommission at this time, upon
motion duly made~ seconded and'cbrried~ thei11eeting adjourned at 10:15 p.m.
" ,
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Assis ant City Secretary
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REGULAR MEETING OF CITY COMMISSION
July 25, 1977
137
The City Commission convened in r~ular session at the City Hall on Monday,
July 25~ 1977, 7:30 p.m., with the'!following members present: Mayor Dunn,
presiding; Commissioners Greene, Parks,Sellers and Thompson. The City At-
torney and City Manager were also present.
The Invocation was pronounced by Commissioner Thompson.
Mr. Ralph Pokluda, 3930 Rice Boulevard, appeared before the Commission to re-
quest that an additional street light be installed in the middl~ of the 3900
block of Rice Boulevard. Mr. Pokluda stated that he and his wife had taken a
petition requesting the light"to each residence'intheir block and all had
agreed that an additional light was desirable. Mr. Pokluda further stated
that it was,his opihion, as well as that of residents in his ~eighborhood that
additional lights should be considered throughout the city. Mr. Pokluda said
that he had contacted Houston Lighting & Power Company regarding re-locating
existing utility easements in the rear of the property and was told that it
would be quite expensive, approximately $1,500 per house.
Mr. Pokluda was advised that the City Commission had previously delegated the
authority' for installation of additional street lights to the City Manager '
and when a valid need for additional lighting was established he made arrange-
ments with Houston Lighting & Power Company for such installation. It was
further noted that there was no charge by Houston Lighting & Power Company
for the installation of the lights, the'city only pays a monthly fee for use
of the 1 ights . " , ,
Discussion by the City Commission indicated the need to request that Houston
Lighting &'Power Company be requested to investigate the possibility of up-
grading its entire street lighting program and that'a determination be made
regarding the need for the installation of an additional light in the middle:
of the 3900 block of Rice'Boulevard: '
Mr~ Tony Woods, 2736 Centenary, advised the Commission that he had spent the
last three (3) years re-modeling his residence and that sometime ago he had
established from the Inspection Department that, he could construct an eight
foot fence and, upon the completion of other remodeling' he was advised that the
ordinance had been changed and six feet was the maximum height a fence could
be constructed at'this time. Mr. Woods had never been issued a permit for fence
construction eight (8') feet in height and was advised the fence ordinance did
not permit an ei~ht (81) foot fence' at his residence.
Mr~ Woods was advised that the City Commission had received as many complaints
regarding the construction of an eight foot fence as had been received requests
for permission for such construction.
Motion by Commissioner Sellers, seconded by Commissioner Parks, that the City
Commission consider, in a workshop session, the 'advisabi"lity of amending the
fence ordinance to provide the same sort of variance procedure that is allowed
in the Zoning Ordinance so that: individual cases can be taken into consideration.
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Voting Aye: Dunn
Greene
Parks
Sell ers
Voting No: Thompson
Mr. Woods asked members of the Commission to investigate a means by which residents
could be apprised of ordinance being considered for change that affects all resi-
dents.
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Mayor Dunn introduced Representative Brad Wright of District 90 who stated that
he had learned to appreciate living in West University.
Mr. Robert Crain presented a plot plan for the construction Of townhouses on"
Lot 9, Block 18~ Colonial Terrace:Addition, 4100 block of Bissonnetand a re-
quest that he be granted permission to make a third turbcut on Academy Street
fifteen (15') wide toaccomodate guest'parking for'the project. Mr. Crain
advised the Commission that he had appeared before the Zoning and Planning
CommiSsion and was advised that such CommissiOn did not have the authority
to grant such a request and that it would be necessary for him to appear before
the City Commission.
Mr. O. C. Bartholomew, Chairman of the Zoning and Planning Commission, advised
the Commission that plans by Mr. Crain for construction of townhouses in the
4100 block of Bissonnet had been reviewed by;the Zoning & Planning Commission
and Mr. Crain was advi~ed that his request for a ,third curb cut should be pre-
sentedto the CityCornmission.
..
Commissioner Parks 'requested that consideration be given to establishing a
policy outlining the proper procedure to be followed by developers of townhouse
properties.
It was determined that the ordinance'regulating the townhouse district had no
provisions for a maximum width on curb cuts and if permitted he could accomplish
his goal with the use of two'curb cuts as'provided'by the ordinance. Mr. Crain
was advised that additional consideration would be given to his request.
Motion by Commissioner Parks, seconded by Commissioner Thompson, that the City
Attorney be requested to look at the situation and make a recommendation for
the purpose of study at a joint meeting of the City Commission, Zoning and Plan-
ning Commi ssi on and Zoning Board of Adjustment.
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VotihgAye: All'
Voting No: None
Mr. Bob Musemech appeared before the Commission to request permission for a
curb cut for two offstreet guest parking spaces on city property on Rice
Boulevard in conjunction with the development' of Lots 2 & 4, Block 10, Virginia
Court Addition, southwest corner of Kirby ahd Rice.
Mr. Musemech advised the Commission that there was adequate room on the site
for the guest parking spaces but they were trying to develop the area in a
manner which would save a very old, beautiful oak tree on the site.
Mr. Musemech stated that his plans had been approved by the Zoning and Planning U.
Commi~sion, but they were unable to approve his request for the offstreet park-
ingand had advised that he appear before the City Commission.
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Motion by'Commissioner Sellers, seconded by Commissioner Thompson, that the
City Commission approve the plan as submitted. '
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Voting,No: Greene
Parks
Voting Aye: Dunn
'Sellers
Thompson
Resolution Number 77-24 was presented to the Commission for consideration.
Discussion by ,the Commission indi,cated that a resolution 'was not required by
the Department of Highways and Transportation designating someone to assure
that all traffic control devices were installed in conformance with the Texas
Manual on Uniform Traffic Control Devices and that the Chief of Police has
such authority. Resolution Number 77-24 was withdrawn from consideration.
The Commission was advised that there would be no recommendation for the pur-
chase of annual requirements of chlorine at this time and that such recommenda-
tion would be included on the agenda fdr the next regu1ar,meetirig of the Com-
mission.
In accordance with previous action of the City Commission, bids received for
delivery of 250 sign posts and 250 anchors were opened and results announced
as follows:
Round Pipe
,Each . Tota 1
Pipe Bundles Post Anchors
Each Total Each Total
Anchor Post Products
Util ity Supply
Southwestern Pipe
Vulcan
3.97 992.50
9.03 2,257.50
No Bid
8.91
2,307.69
10.45 2,612.50
Motion by Commissioner Parks, seconded.-by Commissioner Thompson, that bids
received for delivery of 250 signposts and 250 post anchors be referred to
the City Manager for' analysis and recommendation.
Voting Aye: All
Voting No: None
An invoice dated June 13, 1977, in the amount of $3,071.79 for professional
services rendered between close of business on April 17, 1977,and June 10,. 1977
and an invoice dated July 14, 1977, in the amount of $4,451.14, for professional
services rendered between the close of business June 10, 1977 and July 12, '1977,
submitted by Mitchell Carlson & Associates, were presented for consideration.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that Invoice
Number 770603-16 in the dmount of $3,071.79 and Invoice Number 770705~17~in:tbe
amount of $4,351.14, submitted by Mitchell Carlson & Associates be approved for
payment.
Voting Aye: All
Voting No: None
A list of equipment and furnishings necessary for the opening of the swimming
pool and recreation center was presented for consideration.
Motion by Commissioner Thompson, seconded by Commissioner Parks, that the City
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Manager be authorized to purchase all required equipment and furnishing with":
in limits of the City Charter and to advertise for bids for the balance of the
equipment.
Voting Aye: All
Voting No: None
Ordinance Number 1090 was presented to the Commission and read in full~
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS, BY AMENDING SECTION 13-7(a)
TO PROVIDE FOR A CHARGE OF $4.00; 'AND PROVIDING AN EFFECTIVE
DATE. ' ..
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS:
. . . .
Section 1., That Section 13-7(a)of the Code of Ordinances of the
City of West University Place, Texas, be amended so that h~reafter
said Section 13-7(a) shall read. as follows:
"Section 13-7. Same - fees.
(a) Established. The fee for collecting and disposing
of household garbage and, refuse shall be four dollars
($4.00) per month for each separate dwelling or living
unit and each two-family living unit shall pay four
dollars ($4.00) per month for each separate dwelling unit;
all apartments in a multiple unit dwelling place shall
be considered as separate dwelling units and shall pay
four dollars ($4.00) per month for each dwelling unit."
Section 2. The fee provided for in said Section 13-7 as amended
shall become effective and'payable'onand after August 1, 1977.
Section 3. This ordinance shall take effect and be in force
immediately from and after its passage and approval as required by law.
PASSED AND APPROVED,this
day of
, 1977.
Motion by Commissioner Sellers, seconded py Commissioner Parks, that Ordinance
Number 1090 be approved as read.
Voting Aye: All
Voting No: None
The Commission was presen,ted a calculation showing a comparison of commercial
sewer accounts based on the current sanitarY sewer rate charges and those that
are proposed. '
Ordinance Number .1091 was presented to the Commission and read in full:
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
WEST UNI'VERSITv' P,LACE ~ TEXAS, BY AMENDING SECTION 24-67 (a)
TO PROVIDE FOR A CHARGE FOR RESIDENTIAL AND COMMERCIAL
SERVICE; AND PROVIDING AN EFFECTIVE DATE.
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BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY 141
PLACE, TEXAS:
Section 1. That Section 24~67(a) of the Code of Ordinances of the
City of West University Pla~~f Texas be amended so thathe~eafter said
Sect;-on 24-67(a) shall read,as'follows:
"Section 24-67. Sewer service-charge.
(a) There is hereby assessed and levied a monthly charge for
each and every connection with the sanitary sewer of the
city.
Residential Rate:
The fee for sanitary sewer service shall be four dollars ($4.00)
per month for each separate dwelling or living unit and each
two-family living unit shall pay four dollars ($4.00) per month
for each separate dwelling ynit; all apartments in a multiple
unit dwelling place shall be considered as separate dwelling
units and shall pay four dollars ($4.00) per month for each
dwelling unit.
Commercial Rate:
The fee for sanitary sewer'service shall be a miniinum charge
of $4.00 for the first 3,000 gallons of water used; seventy-
five cents ($0.75) for each of the next 97,000 gallons of water
used; and fifty cents ($0.50) for each 1,000 gallons of water
used in excess of 100,000. II
Section 2. The fee provided for in said Section 24-67(a) as
amended shall become effective and payable on an after August 1,1977.
Section 3. This ordinance- shall take effect and be in force
immediately upon it passage and approval as required by law.
PASSED AND APPROVED this
, 1977.
day of
Motion by Commissioner Parks, seconded by Commissioner Thompson, that Ordinance
Number 1091 raising,aanitary sewer charges be reconsidered at a later meeting
of the City Commission.
Voting Aye: All
Voti ng No: Non'e
Ordinance Number 1092 increasing residential and commercial water rates was
presented and read in full:
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
WtST UNIVERSITY PLACE, TEXAS, BY AMENDING SECTION 24':'66(a)
INCREASING RESIDENTIAL :AND COMMERCIAL WATER RATES; AND PRO-
VIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS:
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Section 1. That Section 24-66(a) of the Code of Ordinances of the
City of West University Place, Texas, is hereby amended so that hereafter
said Section 24,;..66(a) shall read asfo1l6ws:
"Section 24-66 - Hater consumption rates established.
(a) Rates. The following schedule of residential and commercial
water rates to be charged for use of water supplied by the
city shall apply to all consumerS: '
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RESIDENTIAL RATE:
Minimum monthly charge, or the first 3,QOOga11ons
or 1 ess . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Next 7,000 gallon~, per 1~000 gallons...~.........
All inexces~ of first'lO~OOO gallons, per 1,000
gallons. . . . . . . . ~. . . . . . .. . .. . . : . . .\. . ~ . . . . . ~ . ~ . .. . . .
$ 3.00
.75
.60
COMMERCIAL RATE:
Minimum charge for first 2,000 gallons......~.....
Allover 2,000 gallons, per 1,000 gallons.........
$ 8.00
.75
Section 2. The water rates as provided herein, shall become
effective with'the first water' billing 'date beginning October 1,1977.
PASSED AND APPROVED this
day of
, 1977.
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Motion by Commissioner Thompson, seconded, by Commissioner Parks, that Ordinance
Number 1092 be approved as read.
Voting Aye: All
Voting No: None
Following' a discussion regarding the desirability to increase residential water
rates on August 1, 1977, when rates for garbage servi ce wi 11 be increased, Ordi-
nance Number 1091 was presented for re-consideration.
Motion by Commissioner Thompson,secorided by Commissioner Parks, that Ordinance
Number 1091 be approved as amended so that the commercial rate for sanitary'
sewer servi ce shall read:' liThe fees for sanitary sewer servi ce shall be $4.00
per month per connection."
Voting Aye: 'All
Voting No: None
Ordinance Number 1093 was presented to the Commission and read in full:
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS, BY THE ADDITION THERETO Of
SECTION 23':'70.1; DRIVING' OF CERTAIN TRUCKS ON BUFFALO SPEED-
WAY PROHIBITED;'AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY l~,
PLACE, TEXAS:' U
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Section 1. That the Code of Ordinances of the City of West Univer- 143
sity Place~ Texas-:is amended' by the; addition thereto of Section23~70.1 ,which:
said Section shall read as follows:
"Section 23-70.1. Dri~irig of certain trucks on Buff~lo Speedway
prohibited.
(a) When signs are in place giving notice thereof, it shall be un-
lawful for any person to drive or operate any truck, tractor,
trailer,or other com~ercial motor vehicle ~xceeding 40,000
pounds, gross vehicular weight as specified by the manufacturer,
on; along and over any portion of Buffalo Speedway.
It shall be the duty of th~ Chief of Police, or his designated
agent, to procure and cause to be erected, placed and maintained
onBuffaloSpe~dway, sjgns bearing the inscription, "Trucks,
Tractors, Trailers ~ndCommercial Motor Vehicles in excess of
40,000 pounds G.V.W. Prohjbited", or similar words of like
import: ' ,
(b)
(c)
It shall not be unlawful for any truck tractor, trailer or other
commercial motor vehicle exceeding 40,000 pounds G.V.W. to enter
into and be operated on, ~long and over Buffalo Speedway or a
portion ,thereof, for the'purpose of making delivery of goods,
wares, merchandise, building material or other commodities to,
or performing necessary services for, the City of West Univer-
sity and the residents thereof."
Section 2. This ordinance shall take effect and be in force from
and after its passage and approval as required by law.
PASSED AND APPROVED this
, 1977.
day of
Discussion by members of the Commission indicated that they would like the
ordinance reviewed by Chief of Police William Norman, Jr., and City Prosecutor
Tom Clarke for their recommendations and alternatives they may have and con-
sideration to be given to the Ordinance by the City Commission at its next re-
gular meeting.
The CommisSion was advised that a meeting had been tenatively scheduled with
Commissioner Tom Bass at 10:00 a.m., Friday, August 12th.
The Commission was advised that in response to a request of the City Commission
a letter had been received from Mr. John Mitchell reporting on the light leve
which could be expected for the tennis courts at Colonial Park, and a copy had
been received of a letter Mr. Mitchel' had written to Mr. William R. Kopp of .
the Texas Parks and Wildlife Department requesting that funds approved for In-
dependence Park be diverted to Colonial Park.
City Attorney Charles Cockrell stated that the City Manager had advised him of
an instance where a resident living on Community Drive adjacent to the railroad
tracks had windows and a plate glass door damaged by means of rocks, B-B guns
or sling shots and his search of the State Statutues indicated that there was
a general statute which prevents tampering with private property.
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Mr~Cockrellalso'statedthat it would 'appear that Article 5160,V.A.C.T.S.
requtres the execution of performance and payment bonds and that bidders on
the delivery of an inflatable structure for the swimming pool should post such
bonds unless they could provide evidence that'such bonds were not required:
The Commission instructed that notice be posted for a workshop meeting on
Monday, August'lst, 7:00 p.m. for the purpose of interviewing additional per-
sons interested in serving on thecity's boards and committees.
Minutes of the regular meeting of theZoning'and Planning Commission on July 12,
1977, were presented to the Commission for their information.
Minutes of the regularmeetjng of the Zoning Board of Adjustment on July 21,
1977,' were presented to the Commi ssi on for the,ir i'nformati on.
Minutes of the regular meeting of the City Commiss.ion on July 11, 1977, were
presented for consi derati on and the foll owi ng 'acti on taken. Moti on by Commi s-
sioner Thompson, seconded by Commissioner Sellers, that.minutes of the regular
meeting of the City Commission on July 11,1977, be approved as submitted.
Voting Aye: All
Voting No: None
With no further' business to come before the :Commission at this time, upon motion
duly made, seconded and carried, the meeting adjourned atlO~55 p.m.
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ATTEST:
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Assistant City 'Secretary ,
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REGULAR MEETING OF CITY COMMISSION
, ,
AUGUST 8, 1977
The City Commission convened in reguJar session at the City Hall on Monday,
August 8, 1977, 7:30p.m., with th~~following members present: Mayor Pro-Tem
Thompson, presiding; Commissioners Greene and Sellers. The City Attorney and
City Manager were also 'present. Mayor Dunn was out of the city and Commissioner
Parks was absent.
The Invocation was pronounced by Commissioner Greene.
Mr. Doy D. Myers, 2912 University Boulevard, appeared before the Commission
to review action taken by the Zoning and Planning Commission in rejecting an
application he had filed to sub-divide Lot 2, Block 40, West University Place
1st Addition. Prior to his presentation Mr. Myers was advised,by Mayor Pro~
Tem Thompson that the Zoning and Planning Commission was an autonomous, body
and one that the City Commission has no control, over. '
Mr. Myers reviewed action begun on April 3, 1973 when he filed with theZon-
ing and Planning Commission an application to sub~diviqeLot2~ Block 40, WUP,
1st Addition; followed by the filing of a suit in the 61st District Court; ,the
sale of the north half of Lot 2; the rejection of subsequent applications to
the Zoning and Planning Commission for subdivision of the Lot; and his per-
sonal investigations into other lots in ,the vicinity which had been subdivided.
Mr. Myers stated that it was his feeling that he was being denied use of his
property that others are permitted, and that his property was being taken away
from him without compensation. Mr. Myers requested that the City Commissl-on
pass an ordinance subdividing the Lot; pass an ordinance granting him a build-
ing permit; or replace all members of the pr,esent Zoning and Planning Commission.
Mr. Thompson advised Mr. Myers that after appointment by the City Commission
members of the Zoning and Planning-Commission function independently and that
members of the City Commission would keep his request in mind.
In accordance with previous action of the City Commission, bids received for
construction of sanitary sewer service extensions were opened and results an-
nounced as follows:
Contractor Rutgers Belmont Brompton
Extension Extension Extension
Bishop Construction 92,927.60 21 , 1 81. 48 5,375.09
S&C Construction 80,804.20 " 20,594.80 ' ,7,899.45
Whitelak, Inc. 75,598.00 22,965.00 9,282.00
Motion by Commissioners Sellers, seconded by' Commissioner Greene, that bids re-
ceived for construction of sanitary sewer extensions~on Rutgers, Belmont and
Brompton be referred to the City Manager for evaluation and recommendation.
Voting Aye: All
Voting No: None
The City Manager introduced Mr. LeRoy,Gardner, District Manager, Houston Light
and Power Company, noting that Mr;:, Gardner had been invited to attend the meet-
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146
ing in response to a request for the installation of a street light presented
to the Commission by Mr. Ralph Pokluda,3930 Rice Boulevard, and that Mr. Gardner
had also been requested to review underground utility service requirements.
Mr. Gardner stated that desirability for underground.utility service has to
be tempered with practicability and that in 1960 his ,company began underground
utility service for development ,of new subdivisions where streets, sidewalks,
and other utility service did not exist, but economically replacement of exist-
ing overhead service was not feasible because of barriers to such construction
and that cost would average between $2,500 and $3,000 per residence for such
change. Mr. Gardner also briefly reviewed, the method by which new street lights
are added in the city.
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Mr. Charles Rohe,owner of a townhouse 10categQt 6722 Buffalo Speedway,
appeared before the Commission to request a variance from the eight (81) foot
side setback requirement for swimming pool,construction,as provided by Ordi-
nance Number 1067. Mr. Rohe stated that he felt that the ordinance requir~
ing an eight foot side setback for swimming pool construction was discriminatory
against owners of townhouses inasmuch as the lots were much smaller than the
usual residential lot and that it was his,tho~ght that inasmuch as there was
a difference in requirements for fenc-ing in a:'townhouse district than in re-
sidential districts that the same provisions should be made regarding swim-
ming pools.
, ,
Mr. Rohe was advised that the ordinance regulating the construction of swim-
ming pools had been changed upon a recommendatipn received, from the Zoning
and Planning Commission. Mr. O. C. Bartholomew, Chairman of the Zoning and [J
Planning,Commission, advised the Commisslon that he did not see where town- I
houses, in this particular instance, were any different from any other property
and the setback provisions would not prohibit owners of townhouse property
from building a swimming pool any more than any other property owner~
Motion by Commissioner Sellers that the City Commission take the swimming pool
ordinance under consideration in workshop session.
Motion ~ied for lack of a second.
The Commi ssi on was advi sed that the sum of $15,000 had been a 11 ocated in the
1977 budget for rehabilitation of tennis courts at Wier Park and that a pro-
posal had been received from McGinty Partnership for the preparation of plans
and specifications as follows:
We are pleased to submit our consultant proposal for the renovation
work at Wier Park. It is our understanding that $15,000.no has been
budgeted for reworking the tennis courts.
Due to the nature of this project, we suggest our fee be established
on an hourly consulting basis, billed monthly with the intent of the
accumulative charge not to exceed 8% of the project construction cost.
Currently applicable hourly rates are as indicated on our attached "Pay
Rates and Notes". information sheet dated 1 January 1977.
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If this arrangement is satisfactory with the Mayor and Commissioners,
, please have the appropriate person return an accepted ~opy of this
letter as authorization for us to proceed.
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Motion by Commissioner Sellers, seconded by Commissioner Greene, that the City
Commission accept the proposal from McGinty Partnership for the preparation
of plans and specifications for the renovation of Wier Park tennis courts.
147
Voting Aye: All
Votin9No: None
Resolution Number 77-24 was presented to the Commission and read in full:
WHEREAS, the City of West University Place will have completed
the Colonial Park Recreational Center by September 1, 1977; and
WHEREAS, it is necessary for the Director of Parks and Recrea-
tion to be advised of rates to be charged and policy to be established
for use of the facilities. '
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY' PLACE, TEXAS:.
Section 1. That the following rates are hereby.approved:
SUMMER FAMILY SWIM MEMBERSHIP - June, July and August
Single Ticket for adult or child
Family of two participating members
Family of three participating members
Family of four or five participating members
Family,'of six or more participating membe'rs
$ 19 . 00
28.00
38.00
44.00
50.00
INDIVIDUAL SWIM - For West University residents and guests accompanied
by West University residents
Children 4 years of age and under
Childfen 15 years of age and younger
Persons over 15 ye~rs of age
$ No Charge
.50
1.00
SESSION FAMILY SWIM MEMBERSHIPS
Individual or family..
$ 25.00
FOUR SESSIONS
January - February
March - April - May
September - October
November - December
9 weeks'
10 weeks
9 weeks
9 weeks
$ 25.00,
, 25.00
25.00
25.00
TENNIS COURT AND HANDBALL FEES
Handball Court Fee
Handball Card
Tennis Court Fee
Tennis Card
Lost Tennis Card Replacement
Exercise Room Equipment Fee
Individual Exercise Ticket
Meeting Room Rental
$ 2.00/hour
1. DO/year
1.50/1~ hours
1.00
5.00/10.00
25.00 session
1.00
As follows:
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A.
Civic and 'educational groups such as Garden Club, PTA, Service
Clubs and Churches, other than Sunday services, etc:
Day
Night
$ No Charge
5.00
B. Social groups such as teenage groups, adult dance groups, clubs
~nd other organizations:
Day
Night
$ 1 0 . 00
15.00
C. Boy and/or Girl Scout Organizations
, No Charge
D. All groups Saturday, Sunday or city holidays will be charged
$20.00 per hour~ with a minimum charge of $40.00.
Section 2. That the parks and recreation facilities of West
University Place shall be available only to West University resi-
dents and their guests who use the facilities with them. Non-residents
may participate in specific programs, at one and one-half times the
rate charged West University residents~ as space will allow, with
first consideration being given to West University residents.
Section 3. These rates and policy:will become effective upon
the passage and approval of this Resolution.
PASSED AND APPROVED this':~
, day of'
, 1977.
Motion by Commissioners Sellers, seconded by Commissioner Greene, that Resolu-
tion Number 77-24 be approved as read.
Motion-amended by Commissioner Sellers that Section 2 of Resolution Number 77-24
be amended to read, "That the parks and recreation facilities of West University
Place, for which use fees are charged, shall be available only to West University
residents and their guests who use the facilities with them."
Voting on amendment:
Voting Aye: All
Voting No: None
Voting on motion as amended:
Voting Aye: All
Voting No: None
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Mr. Buddy Glasse, 3501 Amherst, advised the Commission that he was very concerned
about the ordinance just adopted by the Commission because he did not feel that
non-residents of West University Place should be permitted to partake of facil-
lities for which citizens of the city ,had paid. Mr. Glasse was advised by
Mayor Pro-Tern Thompson that non-residents of West University would be permitted
to use only those programs for which fees were charged in order that expenses lJ
incurred in the programs might be met and then only if there were not enough "
residents desiring the programs.
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Miss Glasse was advised that no plans had been made for increased parking at
Colonial Park and it was hoped that residents would bicycle to and from the
par~. Miss Glasse.was further advJ~rdthat t~e bubble to cover ,:t:~e pool would
be ln use only durlng the colder months, posslbly from November to May.
, , ,
149
In accordance with previous instructions 'of the City Commission the following
recommendation was made for purchase of chlorine requirements:
Bids received on July 11, 1977, for delivery of approximately 40,000
pounds of liquid chlorine in one-ton containers and approximately
15,000 pounds of liquid chlorine in 150-pound cylinders, were re-
ferred for tabulation and recommendation.
The following is a tabulation of bids received:
Bidder
150;..lb Cylinders
$ 0.177 per lb.
0.177
0.220
No Bid
Ton Containers
Dixie Chemical Company
Jones Chemicals, Inc.
Thompson-Hayward Chemical
Diamond Shamrock
$ , ' O. 12 per 1 b.
0.1250
O. 1400
No Bid,
It is my recommendation the the low bid of Dixie Chemical Company be
accepted for delivery of chlorine requirements.
Motion by Commissioner Greene, seconded by Commissioner Sellers, that the re-
commendation of the City Manager be accepted and the proposal made by Dixie
Chemical Company for delivery of approximately 40,000 pounds of liquid chlorine
in one-ton containers and apprQximately 15,000 pounds of liquid,chlorinein
150-pound cylinders be accepted.
Voting Aye: All
Voting No: None
In response to a request made by the City Commission a summary of the Warrants
and Capias served and collections made fo~ the period from June 27, 1977 to
July 29, 1977, prepared by Municipal 'Court Clerk Dick Putney was presented
to the Commission. '
Estimate Number 7, in the ,amount of $15,968, for construction completed to date
on the Colonial.Park recreation center and Estimate Number 2, in the amount of
$15,488.00, for construction on the swimming pool improvements, were presented
to the Commission for consideration.
Motion by Commissioner Greene, seconded by Commissioner Sellers, that Estimate
Number 2, in the amount of $15,488.00 for swimming pool construction completed
to date and Estimate No: 7" in the amount of $15,968.00 for construction com-
pleted to date on the Colonial Parkrecrea,tion facility, submitted by Rayko
Construction Company and approved by Mitchell Carlson and Associates, be ap-
proved for payment. '
Voting Aye: All
V6tingNo: None
In accordance with previous instructions: of the City Commission, the following-
recommendation was presented for purchase of 250 sign posts and 250 anchors
for which bids were received on July 25, 1977:
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150
The City Engineer and I have reviewed the bids recently received for traffic
sign posts and anchors according to your request. Only one bid was received
for the post anchors. However, 'the bid of $992.50 from Anchor Post Products,
Inc. of Texas was substantially lower than the City Engineer's estimate of
$1,590.00 for anchors. I recommend that we accept the bid for the post anchors.
Three bids were received for the round post pipes, and each bidder
met product requirements.' Vulcan Signs and Stampings, Inc. offered
a bid of $2,612.50 for 250 posts ($10.45 per post); Anchor Post
Products, Inc. of Texas'bid $2,257.50 for 250 posts ($9.03 per post)
and Southwestern Pipe, Inc. bid $2,307.69 for 259 posts ($8.91 per
post). The bid from Southwestern Pipe was for seven bundles of 37
posts per bundle and is the low bid per post. Therefore, I recommend
that we accept the bid for posts from Southwestern Pipe.
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In summary, I am recommending the purchase of post anchors from Anchor
Post Products, Inc. of Texas for $992.50 and round posts from South-
western Pipe, Inc. for $2,307.69.
Motion by Commissioners Sellers, seconded by Commissioner Greene, that the
recommendation of the City Manager be accepted and 250 post anchors be
purchased from Anchor Post Products, Inc. of Texas for a'net delivered price
of $992.50 and 250 sign posts be purchased from Southwestern Pipe, Inc.
for a net delivered price of $2,307.69.
Voting Aye: All
Voting No: None
The Commission was advised that additional information was needed prior to
presenting an ordinance for consideration prohibiting,.certain trucks on
Buffalo Speedway and that such ordinance would be included on the agenda
for the next regular'meeting of the City Commission.
Attention of ' the Commission was directed to the fact that additional 'inquiries
had been received regarding the sale of ' the 1947 American LaFrance fire truck
and it was believed that a bid'would be received' that would be favorable to
the Commission if the truck were offered again for sale.
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Motion by CommissionercSel1ers, seconded by Commissioner Greene, that the
City Manager be authori,zed to advertise forbids for'the sale of a 1947
American LaFrance fire truck with bids to be received by the City Commission
on September 12, 1977.
Voting Aye: All
Voting No: None
The Commission was advised that an item on the'agenda rel~ting to receipt of
the Automobile Association of America's Pedestrian Award would be included on
a later agenda subsequent to receipt of the plaque which would be presented
to the City Commission. .
In accordance with action of the City Commission at its regular meeting on
July 25, 1977 when residential rates were established for sanitary sewer
service, Ordinance. Number 1093 establishing commercial sanitary sewer rates
was presented and read in full.
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS, BY AMENDING SECTION 24-67(a)
TO PROVIDE FOR A CHARGE FOR COMMERCIAL SERVICE; AND PROVIDING
AN EFFECTIVE DATE.
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151
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST
UNIVERSITY PLACE, TEXAS:
Section 1. That Section 23-67(a) of the Code of Ordinances of the
City of West University Place,'~rexasbe amended so that her~a:fter said
Section 24-67(a) shall read as follows:
IlSection 24-67. Sewer service charge.
There is hereby assessed and levied a monthly charge for
each and every connection with the sanitary sewer of the
city.
Commercial Rate:
(a)
The fee per month per connection for sanitary sewer service shall
be a minimum charge of four dollars ($4.00) for the first 3,000
gallons of water used; seventy-five centers ($0.75) per thousand
for the next 97,000 gallons of water used; and fifty cents ($0.50)
for each 1,000 gallons of water used to 1,000,000 gallons; and
then twenty-five ($0:25)per thousand gallons of water used there~
after. II ' , ,
Secti on 2. "The fee provi ded for in sa i d Section 24-67 (a) as
amended shall become effective and payable on and after September 1,
1977 .
Section 3. This ordinance shall take effect and be in force
immediately upon its passage and approval as required by law.
PASSED AND APPROVED this
day of
, 1977.
Motion by Commissioner Greene,' seconded by Commissioner Sellers, that
Ordinance Number 1093 be approved as read.
Voting Aye: All
Voting No: None
Assistant City Manager Dick Rockenbaugh advised the Commission that a bulletin
had been received from the Texas Employment Commission regarding H.R. 8291. The
Unemployment Compensation Cost Equalization Act of 1977 and that additional in-
formation was needed prior to presentationofa recommendation to the City Com-
mission. Mr. Rockenbaugh stated that he was making an effort to contact Mr.
Nolan F. Ward, Chairman/Executive Director of the Texas Employment Commission
to obtain additional information.
The following report was presented to the Commission regarding repairs needed
on the tractor used at the sanitary landfill site:
The Sanitation Superintendent O. D. Gregg advised me that the
International Harvester TD15 tractor used to cover garbage and
trash at the sanitary landfill is in need of extensive repairs.
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Mr. Gregg has had t~e tractor delivered by truck to Plains Machinery
Company, distributor for International HarVester equipment and after
the tractor had been torn down it was determined that the brakes, a
number of bearings and shaft needed replacing, which were estimated
as follows: I .
Repair of brakes
Parts
Labor I
Transmission (beari~gs
Parts
Labor
$ 775.00
1,000.00
and drive shaft) ,
Truck haul ing,
2,228.00
1,095.00
150.00
$ 5,300.00
Plains Machinery Company is the exclusive distributor of International
Harvester tractor parts and it is not practical or economical to receive
bids because of the time involved. I need your authority to authorize
Plains Machinery Company to proceed with the repairing of the tractor at
the estimated cost of $5,300.00.
After it has been repaired and returned to service, a Resolution will be
presented autho~izing the eXpenditur~of funds for this purpose.
It was noted by the Commission that this was an emergency and repairs should
be made as soon as possible.
Minutes of the regular meeting'of'the City Commission on July 25,1977 were
presented and the following action taken: Motion by 'Commissioner Sellers,
seconded by commissioner Greene, that minutes of the regular meeting of the
City Commission on July 25, 1977 be approved as submitted.
Voting Aye: All I Voting No: None
With no further 'business to come before the Commission at this time, upon motion
duly made, seconded and car~ied, the meeting adjourned at 9:15 p.m.
ATTEST:
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As i stant Ci y Secretar.x
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ayor Pro-Tem
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REGULAR MEETING OF CITY COMMISSION
. August 22,1977 '
The City Commission convened in re~tilar session at the City Hall on Monday,
'August 22,1977,7:30 p.m., with the following members present..Mayor Pro-
Tem Thompson, presiding; Commissioners Greenet Parks and Sellers. The City
Attorney and City Manager were also present. Mayor Dunn was out of the country,
on his company's business.
The Invocation was pronounced by Commissioner Parks.
Mayor Thompson advised those in attendance that consideration would be given
to the adoption of a city budget for the fiscal year beginning January It 1978
and ending December 31, 1978.' '
Motion by CommissionerSellerst seconded by Commissioner Greene, that,the Public
Hearing for consideration of the adoption of a budget for the fiscal year 1978
be opened, and that it be. continued as Item 10 on the agenda during this scheduled
meeting of the City Commission on August 22, 1977.
Voting Aye: All
Voting No: None
Mr. David Allums, 3715 Rice Boulevard, appeared before the Commission to inquire
as to the status of the IndepeDdence Park project.
. ,
Mayor Thompson advised Mr. Allums that a letter had been received from Mr. Lester
Simon, Director, Community Development Agency, advising that no further ~xpenses
are to be incurred on the Independence Park project and 'the remaining funds will
be allocated to bther eligibl~ projett~. ' ,
Mr. Clifford Potter, 3622 Duke, advised the Commission 'and those present at
the meeting that he had reported to HUD that he did not believe that the
Independence Park project met the, guidelines for' funding inasmuch as the area
to be served was not a blighted, slum area. Mr. Potter then read a letter
addressed to County Judge Jon Lindsey from HUD, dated August 8, 1~77, advising
that the project failed to givemaximum'feasible priority"to actiVities which
would.benefit low or moderate income families or aid in the prevention of
elimination of siums or blight."
Mr. --Tom Rushing, 3720 Rice. Boulevard, stated that it was his belief that the
city could afford the construction of Independence Park without federal fund-
ing. -
Mr. Harry Bristol, 3514 Sunset, stated that it was his belief that city owned
property adjacent to Poor Farm Dit~h should be used by all of the residents
of the city and not only those living adjacent to such property.
Mayor Thompson advised that it was believed that the guidelines under which
the project was funded had been changed subsequent to approval for funds, and
that city officials would continue their efforts to have the funding for the
construction of Independence Park reinstated.
Mrs. Mary Ann Binig, 6634 Vanderbilt, and a former member of the City Commis-
sion, gave a brief history of the Independence Park project and stated that
it was her belief that if no funds were obtained for the park that the r~si-
dents themselves caul d bU,i 1 dthe park.
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Mr. Peter Taft, 3724 Rice, stated that when he left on vacation it was his im-
pression that the city was ready to break ground for the construction of Inde-
pendence Park and when he returned he leared that funding for the project [':1,
had been cancelled. Mr~ Taft also stated that he had made a rough calculation
and it was his belief that the $100,000 'necessary to construct the park could
be a part of a long range. planning project.and funds for eventual development
could be budgeted each year until necessary fU,nds were available for construc-
tion. '
Mayor Thompson assured those present that all efforts would be made to fund
the Independence Park construction.
Mr. Jerry Parish; 4007 Browning and a 'member of the Parks and Recreation Board,
stated that he had been working with the Citizens for Wier Park Committee,
and it had been determined that landscaping would be more beneficial to the
park and its users at this time rather than placing additional playground
equipment in the' park. "
Mr. Parish stated that plans for the proposed landscaping had'been reviewed by
the Parks and Recreation Board and by the Parks and Recreation Director. Plans
are for the planting of two 211 caliper live oak trees, two 311 caliper live
oak' trees, three 211 caliper sweet gum trees and the placement of one aluminum
park bench. The'plan also includes 237 lineal..feet of 12" wide 8" planting
bed,primarily on Belmont Street adjacent ,to the three-rail fence for liriope
which will be planted by a planting party consisting of members of the Wier
Park Citizens Committee.
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Mr~ .Parish presented a recommendation from the Parks and Recreation Board for
the planting of two 3" caliper live oak trees and two' 211 caliper sweet gum
trees in Whitt Johnson Park, noting that'exact planting location would be
coordinated with the future location of a br0nze memorial plaque.
Mr. Parish stated that,the liriope plantingcbed,"shbuldbe completed as soon
as possible in order that residents might get it planted, that the trees
would do best if planted in October or November. He also stated that if
bids were received for trees for both parks at the same time a better price
could probably be obtained~
Mr. Brad Jackson, 3022 Robinhood, serving as Chairman of the Citizens for
Wier Park Committee, stated that his Committee had worked very closely with
the Parks and Recreation Board in making plans for Wier Park and the need
for environmental improvement had been agreed upon. Mr. Jackson reviewed
the following financial statement of the Committee:
Citizens for Wier Park raised $ 2,383.62
City of West University matching
funds 2,383.62
$ 4,767.24
(2,383.62)
( 985.00)
Citizen expenditure to date
Balance'
$ 1,398.62
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Upon being advised by Mr. Thompson that the challenge presented to the City
Commission was to budget funds to pay one-half, or $1,500.00, cost of a
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climber to be installed in Wier Park and that those funds had been budgeted
and were the only.funds avqilable for ~xpenditure in Wier Park. Mr. Jackson
stated that in a regular meeting .qf~he City Commission on Apr.;,l 11, 1977, .
Commissioner Parks made a motion J~0~~tn~tch funds collected by the::Committee,
in funds or of,equivalent value to,c'orriplete the project.
Motion by Commissioner Parks, seGonded by .Commissioner Sellers, that City
forces do the necessary work in prepartng beds forplantin9 of'liriope, and
the value of that work be used as part of the city's contribution; that the
$514.80 remaining in budgeted funds be encumbered for use with funds included
in the 1978 budget for Wier Park; and that bids be received by the City Com-
mission for trees to be placed in both Wier Park and'Whitt Johnson Park when
funds become available.,
Voting Aye: All
Voting No: None
Subsequent to interviewing many residents interested in serving as members
of the Parks and Recreation Board, it was the decision of the City Commis-
sion, that the following persons,be appointed as members of the Parks and
Recreation Board; ,
Bob Casey, 2922 Plumb
Susan Christ, 4102 Southwester
Pat Moore, 3103 University
Jerry parish, ~007 Browning
Bill Slus~er, 6437 Rutgers .
Nancy Tucker, 2903 University
Joe Williams, 3112 Lafayette
Mayor Thompson administered the Oath of Office to newly appointed members of
the Parks and Recreation Board.
Mayor Thompson congratulated.me~bers of the Board and expressed appreciation
for their willingness to, serve in such capacity.
In accordance with previous action of the City Commission, bids received for de-
livery and installation of a pneumatic structure for the swimming pool were opened
and results announced as fo 11 ows :
Syzygy Company
Stone' Bldg: System
- $ 83,400.00 (100 day completion)
'88,890.00 (75 day completion)
Motion by Commissioner Parks, seconded by Commissioner Sellers, that bids received
for delivery and installation of a pneumatic structure for the swimming pool be
referred to the City Manager, City Engineer, Parks and Recreation Direction and
architect for review and recommendation. '
Voting Aye: All
Voting No: None
The fo 11 owi ng recommenda ti on from Ch i ef of Pol i ce Bill Norman was presented for
traffic control at the Colonial Park Recreation Center:
In making a study of the traffic flow around the new recreation
center area, it became apparent that several of the traffic con-
trol signs need to be changed and brought into conformance with
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the Manual on Uniform Traffic Control Devices.'
, ,
The traffic signs include the stop signs at the intersections
of Byron at West Point and Case at'West Point. The City Commis-
sion approved on April 28, 1958, the installation of stop signs
to control northbound traffic on West Point at the intersection
of Byron and to stop southbound traffic on West Point at Case.
Other stop signs are installed at the two intersections, but
no authorization'for their installation could be found. These
include a stop sign for eastbound Case at West Point and for
eastbound Byron at West Point.' One other stop sign is in place
for southbound West Point at Byron.
The intersections of West Point at Case and West Point at
Byron should'be made two-way stop intersections. The traffic
at Case and West Point should be stopped east and west and the
traffic at Byron and West Point should be stopped north, and
south. ' ' ,
Motion by Commissioner Sellers, seconded by Commissioner Greene, that the City
Commission approve the recommendations of the Chief of Police with regard to
traffic control at Colonial Park.
Voting Aye: All
Voting No: None
In accordance with previous action of the City Commission, bids received for
delivery of a cash register for use at the Colonial Park Recreation Center~ were
opened and results announced as follows:
Cash Register House, Inc.
Malloy's Cash Register Co.
National Cash Register Co.
$ 2,068.30
2,245.50
2,295.00
Motion by Commissioner Sellers, seconded by Commissioner Parks, that items
required for the opening of the swimming pool and Colonial Park Recreation Center
be referred to the City Manager and Parks & Recreation Director for evaluation
and purchase.
Voting Aye: All
Voting No: None
Bids received for delivery of exercise equipment were opened and results announced
as foll ows:
Persenair Park & Playground Products
Universal Gym Equipment
$ 4,713.00
5,440.95
Motion by Commissioner Parks, seconded by Commissioner Sellers that bids re-
ceived for delivery of exercise equipment be referred to the City Manager and
Parks and Recreation Director for evaluation and recommendation, with a recom-
mendation for purchase to be made to theCi'ty Commissi'on at its next regular
meeting on September 12, 1977.
Voting Aye: All
Voting No: None
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Bids received for delivery of two (2) life guard chairs arid swimming racing
lanes for use at the swimming pool were opened and results announced as fol-
lows:
Life 'Guard Chairs
Swimminq Pool Lanes
$ 2,140.80
California Pool Service
$ 1,190.00
1,250.00
Watts Pool Company
1 ~270.00
1,180.00
2,400.00
Nassau Pools of Houston
Motion by Commissioner Sellers, seconded by Commissioner Greene, 'that bids
received for delivery of life guard chairs and swimming pool lanes be referred
to the City Manager and Parks and Recreation Director for determination of the
most advantageous bid and if'the bid is in accordance with thecity's specifi-
cations that purchase be authorized.
Voting Aye: All
Voting No: Non~
Architect John Mitchell presented a sketch sho~ing changes that were to be
made in the fencing at Colonial Park to provide for additional green area
inside the pool enclosure on the north and west sides of the park, noting
that changes would .result in a savings of $600.00, less installation of a
double gate, ,and that a Change Order should be authorized.
Motion by Commissioner Sellers, seconded by Commissioner Parks, that the
City Commission approve the Change Order as submitted by Architect John
Mitchell. ' ,
Voting Aye: All
Voting No: None
A statement in the amount of $3,688.00 received from Olshan Demolishing Com-
pany for,tne demol ition of the bathhouse at the swimming pool was presented
for consideration.
"Motion by Commissioner Parks, seconded by Commissioner Sellers, that the state-
ment in the, amount of $3,688.00 from Olshan Demolishing Company for demolition
of the bathhouse at Colonial Park be approved for payment. "
Voting Aye: All
Voting No: None
Mayor Pro-tern Thompson then announced that ,the City Commiss'ion would continue
the Pub11c Hearing for consideration or adopting the proposed 1978 Budget.
Mayor Pro-Tem Thompson asked City Manager Whitt Johnson to make the budget
presentation and outline detailed schedules of anticipated income and proposed
expenditures and the necessary ordinances to be considered to adopt the 1978
Budget if approved by the City Commi ss ion. '
City Manager Whitt Johnson introduced members of his staff that were in at-
, tendance at the meeting, reviewed the budget process noting participation by
each of the' city's department heads and Ci~y Commission in compilation of the
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budget document, and with the assistance of City Treasurer Robbie Barnett pre-
sented by means of an opaque projector the 1978 proposed budget to the approxi-
mately one hundred people present.
Detailed schedules of anticipated income and expenditures of departments were
presented with explanations of where income would be derived, expenditures
made and the need for appropriating funds to the Sinking Fund to service the
city's bonded debt, which was not required in the previous 1977 budget, the
need for increased water and sewer rates and .~harges for solid waste service;
and that $136,000 principal and interest would be required on a $600,000.00
debt to construct a new ~ater well, necessary pumps and related facilities.
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Numerous questions were asked by interested citizens and after a three and'
one-half:Jhour discussion 'and'dialogue on the proposed budget, the City Com-
mission reconvened at the cOnference:,table and ,the following acti on taken:
Motion by Commissioner Sellers, seconded by Commissioner Parks, that the
Public Hearing be closed.
Voting Aye: 'All
Voting No: None
Mayor Thompson stated that it would be in order for the City Attorney to
read the necessary,ordinances required.
Ordinance' Number 1094 was presented to the Commission and read inJfull:
AN ORDINANCE PROVIDING FOR PARTICIPATION BY THE CITY OF
WEST UNIVERSITY PLACE, TEXAS IN THE ,SUPPLEMENTAL DEATH
BENEFITS FUND, OF THE TEXAS MUNICIPAL RETIREMENT SYSTEM;
TO PROVIDE CERTAIN IN-SERVICE DEATH BENEFITS FOR EMPLOYEES;
AND DEATH BENEFITS FOR ANNUITANTS CLASSIFIED AS REGULAR
EMPLOYEES WHOSE LAST EMPLOYMENT BEFORE RETIREMENT WAS
WITH THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND EX- ~
CLUDING TEMPORARY~ PART-TIME,AND VOLUNTEER PERSONS WHO
MAY,HAVE BEEN ASSOCIATED WITH THE CITY OF WEST UNIVERSITY
PLACE, TEXAS.
[J
WHEREAS, the City'of West University Place, Texas is a municipality
part'ic'ipatingon a full-salary basis in the several programs presently operated
by the Texas Municipal Retirement'System; and
WHEREAS, the City Commission is of the opinion that it is to the
best interest of the City that employees and annuitants whose last covered,em-
ploymeiltunder the System was as an employee of the City shall participate in
the Supplemental Death Benefits Fund oper'ated by said System from the time
such Fund becomes operational.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
,CITY OF WEST UNIVERSITY PLACE, TEXAS: '
Section 1. That the'City of West University Place, Texas hereby [
electes to participate in the Supplemental Death Benefits Fund of the Texas I,
Municipal Retirement Sy'stem beginning with the date such Fund shall be made \
operational, on and after January 1,1978, for the purpose of providing in-
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service death benefits in the amounts ,and on .the terms provided for in Section
XIX of theTMRS Act (Article 6243h, Vernon's Texas Civil Statutes, as amended)
for each of the City's employees ,who are members of said System..
Section 2. That th"eCity of West University Place, Texas elects
to provide post retirement death benefits for persons classified as regular em-
ployees whose last covered employment under the System was as an employee of
this City and elects to exclude temporary, part-time and volunteer persons who
may have been associated with the City of West University Place, Texas, but
were not contributing members to the fund of the Texas Municipal Retirement
System.
PASSED AND APPROVED this
day of
, 1977. .
Motion by Commissioner Sellers, seconded by Commissioner Parks, that Ordinance
Number 1094 be approved as read. '
Voting Aye: All
Voting No: None
Ordi nance Number 1095 was presented to the Commi ss i on and read in full:
AN ORDINANCE LEVYING AND ASSESSING AN AD VALOREM TAX ON ALL
TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS, FOR THE YEAR~1977; PROVIDING
THE BASIS OF ASSESSMENT OF APPRAISED VALUE AND PROVIDING
FOR THE COLLECTION THEREOF AT THE RATE OF $1.46 ON THE ONE
HUNDRED ($100.00) ASSESSED VALUATION
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS:
Section 1. That there,is hereby levied and assessed against
all taxable property, both real and personal, within the corporate limits
of the City of West University Place, Texas, and there shall be collected
by such city, a tax of $1.46 on the one-hundred ($100.00) assessed tax valua-
tion for the year 1977.' '
Section 2. ,Such tax is hereby levied and assessed in accordance
with the terms and provisions of Section 1 of Article XXI of the City of West
University Place City Charter ,and the applicable Statutes of the State of Texas,
such levy and assessment is made for the following purposes to' finance a cer.-
tain portion of the 1978 budget, to-wit:
(A-)
For the upkeep and maintenance of the Depar.tment ' '
of ,Health and Sanitation . " '. . . ,.' $ 0.03
(B)
For current expenses and operation of the Gen-
eral Fund and its variousdepar~ments
For Tax Revenue Sinking Fund to pay the
principal, int~restand fiscal agent's fees
on $1,600,000 bond issue of .the city
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$ 1.46
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Section 3. That the Tax Assessor and Collector for the City of
West University Place~ Texas is hereby directed to asse~s and collect taxes on
all of 'the property, both ,real and personal, within the corporate limits of the
City of West University Place, Texas on the basis of 89% of appraised valuation
as herein provided.
PASSED AND APPROVED this~day of
, 1977.
Motion by Commissioner Greene, . seconded by CQmmis,sioner Sellers, that Ordinance
Number 1095 be approved as read.
Voting Aye: All
Voting No: None
Ordinance Number 1096 was presented to the Commission and read in full:
AN ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS
PROVIDING FUNDS FOR THE FISCAL YEAR BEGINNING JANUARY '1,
1978 AND ENDING DECEMBER 31,1978 BY APPROVING THE BUDGET
FOR SAID PERIOD AND APPROPRIATING THE NECESSARY FUNDS OUT
OF THE GENERAL AND OTHER REVENUES OF THE CITY OF WEST UNI-
VERSITY PLACE FOR SAID YEAR FOR THE MAINTENANCE AND OPERA-
TION ,OF THE VARIOUS DEPARTMENTS AND FOR VARIOUS ACTIVITIES
AND IMPROVEMENTS OF THE CITY'
WHEREAS, as required by the City Charter, the budget has been
prepared and submitted to the City Commission with estimates of expenditures
and revenues of all city departments and activities for the year beginning
January 1,1978 and ending December 31, 1978.
WHEREAS, notice of a public hearing upon said budget has been
duly and legally published; and
, ,
WHEREAS, said public hearing has been held and full and final
consideration ,given said budget.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That for the purpose of providing the funds neces~
sary and proposed to be expended in the budget for said city for the fiscal
year beginning January 1,1978 and ending December 31,.1978, the budget was
prepared and submitted to the City Commission for its consideration and ap-
proval, and that said budget in the total amount of $3,239,867.00 be, and
the same is hereby appropriated for the maintenance and operation of the
various departments of the government of the city and the various activities
and improvements as set forth in said budget.
Section 2. That the said budget of the City of West University
Place, Texas, for the fiscal year beginning january 1, 1978 and ending Decem-
ber 31,1978, an exact copy of which is marked IIExhibit All and made a part
hereof for all purposes the same as if itwer~ copi~d in full herein, is
hereby approved and' adopted by the City Commission of the City of West Uni-
versity Place, Texas, as the budget for the city for the fiscal year 1978.
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Section 3. This ordinance approving and adopting a budget for
the twelve month period. hereinabove, specified is made in all things in accordance
with the terms and provi s ions of the: Ci ty Charter of the City of;'West Uni vers ity
Place, Texas.
Section 4. This ordinance shall take effect and be in force
immediately from and after its passage and approval as required by law.
PASSED AND APPROVED thi$
day of
"EXHIBIT A"
CITY OF WEST UNIVERSITY PLACE BUDGET
FOR TWELVE-MONTH PERIOD
BEGINNING JANUARY 1, 1978
ENDING DECEMBER 31,1978
ITEM I
I N COM E
ANTICIPATED INCOME & FUNDS AVAILABLE FOR APPROPRIATION
General Fund
Current Taxes
Delinquent Taxes
City Sales Tax
Mixed Beverage Tax
Penalties & Interest
Franchises & Gross Receipts Tax
Licenses & Permi ts
Municipal Court Fines
Revenue from Property
Garbage Collection Fees
Recycling
Mowing Vacant Lots
Recreation Program
Miscellaneous Income
$ 1,035,686.00
44,900.00
90,000.00
4,000.00
4,000.00
142,000.00
27,900.00
60,000.00
99,300.0Q
253,000.00
14,402.00
3,000.00
87,624.00
13,100.00
$ 1,878,912.00
Total Available for Appropriation - 1/1/78 200,000.00
Total Available for Appropriation -
General Fund $ 2,078,912.00
Health Fund
Taxes & Miscellaneous
Transfer from General Fund
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$
30,787.0.0
8 , 118 . 00
, 1977.
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Tax 61,342.00
n Legal 14,640.00
Zoning & Planning 3;180.00
, . Zoning Board of Adjustment '., 800 . 00
,
Police 393,869.00
Fire 374,375.00
Inspection 50,326.00
Engineering 17,632.00 '
Street 183,311.00
Waste Collection 372,345.00
Waste Disposal & Sanitary Landfill ' 48,187.00
City Hall 22,857.00
U1 Community Building 10,912.00
U1 Parks 42,471.00
Recreation 125,226.00
(Y) Street Lighting 23,000.00
m Li bra ry 9,805.00
<C Recyc 1 ing 14,402.00
<C Capital Outlay 76,809.00
Transfer to Swimming Pool Fund 35,602.00
Transfer to Health Fund 8 , 118 . 00
Total General Fund $ 2,068,651.00
Health Fund
m Operating Expenses $ 35,255.00
Capital Outlay 3,600.00
Total Health Fund $ 38,855.00
Swimming Pool Fund,
Operating Expenses $ 142,172.00
Water-Sewer Fund
Water $ 329,938.00
Sewer Collection 80,836.00
Sewage Treatment 110,629.00
Capital Outlay 98 , 1'1 . 00
Bonds & Interest 136,000.00
Total - Water-Sewer Fund $ 755,514.00
U Revenue Sharing Fund
Service to Aging $ 19 ,135.00
Capital Outlay - TD15B Tractor 41,715.00
Total - Revenue Sharing Fund $ 60,850.00
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Sinking Fund
Bond, Interest and Fees
$ 173,825.00
TOTAL EXPENSES
3,239,867.00
TOTAL INCOME
TOTAL EXPENSES
$ 4,484,131. 00
3,239,867.00
TOTAL AVAILABLE FOR
APPROPRIATION
$ 144,264.00
Available from
General Fund
$ 10,261.00
Available from
Sinking Fund
Available from
Water-Sewer Fund
, 58,042.00
75,961.00
$ 144,264.00
Motion by Commissioner Sellers, seconded by Commissioner Parks, that Ordinance
Number 1096 be approved as read.
Voting Aye: All
Voting No: None
The Commission was advised that the Chief of Police had made an investigation
of the Step (Selective Traffic Enforcement) program under the jurisdiction of
the State Department of HIghways and Public Transportation which would use off-
duty police officers for traffic enforcement for high incident periods.
Resolution Number 77-25 was presented to the Commission and read in full.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WEST
UNIVERSITY PLACE, TEXAS, AUTHORIZING THE CITY MANAGER TO
EXECUTE THE NECESSARY APPLICATION INSTRUMENTS TO APPLY TO
THE OFFICE OF TRAFFIC SAFETY, DEPARTMENT OF HIGHWAYS AND
PUBLIC TRANSPORTATION FOR GRANT FUNDS TO FUND A SELECTIVE
TRAFFIC ENFORCEMENT PROGRAM FOR THE CITY OF WEST UNIVERSITY
PLACE' .
WHEREAS, the Federal funds have been made available through the State
of Texas for Selective Traffic Enforcement Program aimed at the problems defined
in the National Highway Safety Act; and
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WHEREAS, the City of West University Place desires to apply for a
grant for a Selective Traffic Enforcement Program to reduce the severity and
number of traffic' accidents; and
WHEREAS, the City of West University Place plans to implement the Selec-
tive Traffic Enforcement Program insofar as feasible, for improvement to
traffi c safety;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE:
Section 1. That the City Manager be, and h~ is hereby, authorized
to execute the necessary application instruments to apply to the office of
Traffic Safety for a Selective Traffic Enforcement Program for the City of West
University Place.
Section 2. ,Effective'Date: This resolution shall take effect im-
mediately from and after its passage by the City Commission of the Clty of
West University Place.
PASSED AND APPROVED this
, 1977.
day of
Motion by Coinmissioner Sellers, seconded by. Commissioner Parks, that Resolu-
tionNumber 77~25 be approved as read.
Voting Aye: All
Voting No: None
A report was presented to the Commission on the evaluation of bids received
on August 8, 1977 for construction of sanitary sewer service extensions on
Rutgers, B'elmontand Brompton. The report included' a recommendation from the
City Engineer and City Manag~r that a contract be awarded to'Whitelak, Inc.
on thei r low bi d of $107,845'.00; a revi ew of the performance record and fi nan-
cial stability of the Company; their ability to secure a bond; and other per-
sons with whom a check had been made.
The Commission ,was presented Treasurer's Certificate No. 3-77 certifying that
funds in the amount of $107,750.00 are, or will be, available for payment of
a contract with Whitelak, Inc. for the construction of sanitary sewer service.
Motion by Commissioner Parks, seconded by Commissioner Sellers, that there-
commendation of the City Manager and City Engineer be accepted and a contract
be awarded to Whitelak, Inc. for construCtion of' sanitary sewer service in the
amount of $107,845.00 and that Mayor Dunn be authorized to' execute a contract
w1th Whitelak, Inc. for such construction.
Voting Aye: All
Voting No: None
The Commission was advised that interim improvements made at, the wastewater
treatment plant required the use of polymers in large amounts and that it was
believed that cost of the chemical would be reduced by receiving' b:ids in drum
quantitites. ' '
Motion by Commissioner Parks, seconded by Commissioner Greene, that the City
Manager be authorized to advertise for bids for polymers in drum quantites
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with bids to be received by the City Commission on Monday, September 12, 1977.
Voting Aye: All
Voting No: None
A statement in the amount of $1,870.00 received from City Attorney Charles
Cockrell for legal services performed during the months of April, May and June,
1977, was presented for consideration.
Motion'by Commissioner Parks, seconded by Commissioner Greene~ that the state-
ment of City Attorney Charles Cockrell in the amount of $1,870.00 for legal
servi ces. rendered duri ng the months of Apri 1, May and June, 1977, be approved
for payment. '
Voting Aye: All
Voting No: None
City Attorney Cockrell advised the Commission that in view of events that took
place on August 11th at a meeting of cities planning a suit against the Houston-
Galveston Area Subsidence District attended by Municipal Court Clerk Dick Putney,
he felt that it would not be to the city's advantage to continue to join the
suit. Mr. Cockrell noted for the Commission that consideration is now being
given to the payment by each city of the sum of $5,000 whereas at the initial
meeting city representatives had been assured no cost would be involved. Mr.
Cockrell stated that another meeting is scheduled for August 25th which he planned
to attend, and at which time he would like to advise the representatives that
West University would no longer participate.
It was the decision of the City Commission that Mr. Cockrell attend the meeting
on August. 25th and furnish the Commission a report of events.
Mr. Cockrell advised the Commission that correspondence had been received from
the Texas Municipal League regarding a suit initiated by,the National Institute
of Municipal Law Officers to challenge the. constitutionality of the amendments
to the Federal Unemployment CompensatiohAct and that the cost would be 5f/; per
capita, or approximately $700.00.
Motion by Commissioner Parks, seconded by Commissi'oner Sellers, that the re-
commendation of the City Attorney be' accepted and the City of West University
join the NIMLO suit. '
Voting Aye: All
Voting No: None
In response to a question regarding legal action which the city might take
insofar as the cancelling of a Community Development Grant for the construc-
tion of Independence Park, Mr. Cockrell stated that he had discussed this
with Mr. Mike McEnany of the City of Houston who was to make an investigation
and report back to him. It was suggested that a meeting be arranged with Mr.
Lester Simon upon the Mayor's return from abroad and the advisability of ask-
ing for Congressional assistance. '
It was the decision of the City Commission that, a workshop session be held
on Thursday evening to review provisions of the city's swimming pool ordi-
nance with members of the Zoning and Planning Commission. In the event mem-
bers of the Zoning and Planning Commission were not available~ Mr. Dieter
Ufer of Bayshore Engineers would be'requested to review the status of the
city's application for a grant for the construction of wastewater treatment
faci 1 iti es .
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Minutes of the regular meeting of the Electrical Board on August 15, 1977
were presented to the Commission for their information.
'~::-, ~.
Minutes of the regular' meeting of the Zonihg and Planning Commission on
August 9, 1977, were presented totheC6mmission for their information.
Minutes of the regular meeting of the City Commission on August 8, 1977,
were presented for consideration and the following action taken: Motion
by Commissioner Sellers, seconded by Commiss,ioner Parks, the minutes of
the regular meeting of the City Commission on August 8, 1977, be approved
as submitted.' ,
Voting Aye: All
Voting No: None
With no further business to come before the Commission at this time, upon motion
duly made, seconded and carried, the meeting ~djourned at 1:30 a.m.
..~
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ATTEST:
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CITY COMMISSION SPECIAL MEETING
August 29,1977'
The City Commission convened in special session at the City Hall on Monday,
August 29,1977,7:00 p.m., with the' following members present: Mayor Dunn,
presiding; Commissioners Greene and Sellers. The City Attorney and City
Manager were also present. Commissioner Thompson was out of the city and Com-
missioner Parks was absent. . ,
Mayor Dunn announced that the purpose of the special meeting was to discuss
the issuance of a Certificate of Substantial Completion to Rayko Construction
Company for construction of recreation facilities at Colonial Park and to
consider awarding a contract for delivery and installation of a pneumatic
structure to cover the swimming pool.
, '
Architect John"Mitchell revtewed the substantial completion punch list, noting
that this punch list would in no way affect the retainage that had been made'
on the,project; that a final inspection and final punch list would be com-
pletedprior to acceptance of the project; and that the only purpose to be
served by the issuance of a Certificate of Substantial Completion was to
permit the city to assume occupancy and use of the facilities. Mr. Mitchell
further noted that the contractor would complete the project in accordance
with the provisions, of the General Contract for construction.
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In response to questions regarding the condition of the handball courts, Mr.
Mitchell stated that the contractor was responsiole for-performing any work ~
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that would be required to make the courts acceptable and that the sub-con-
tractor was sanding the walls prior to re-painting.
Mr. Mitchell stated that thecontract6r was to purchase a ten (10') foot
straightedge to be used in determining the level of the pool decking and
the handball courts, and that such tests would be performed by the contractor,
City Engineer and himself.
Mr. Mitchell advised that there remains approximately $1,800 material to be
used on the tennis courts and that any low spots would be brought up to level
prior to striping.
Commissioner Parks arrived at the meeting at this time.
The City Manager advised the City Commission that the tile on the swimming pool
steps had been removed by the contractor during construction and that Watts
Pool Company had not replaced the tile when plastering the pool. It was his
opinion that the tile on the steps were needed for safety reasons. Following
a discussion regarding the cost of placing tile on the steps, it was the
opinion of Architect John Mitchell that such tile was not necessary inasmuch
as a handrail would be installed on the steps in one area of the pool.
In response to a question from Mr. Cockrell regarding the handball courts, Mr.
Mitchell stated that construction of the handball courts represented approxi-
mately 13% of the total dollar volume of the contract.
Commissioner Parks stated that the handball courts were not acceptable in his
opinion and he would prefer that they be ~eleted from the Certificate of Sub-
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stantial Completion. City Attorney Charles Cockrell advised that he knew of
no way insurance coverage on thebuiJ,djng could be divided to exclude the hand-
ball courts.
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Mr. Cockrell advised the Commission that he saw no reason not to issue the Certi-
ficate of Substantial Completion inasmuch as there was no retainage to be released
and the contractor would be required to complete the project in an acceptable
manner prior to final acceptance by the city. Mr. Mitchell stated that the is-
suance of the Certificate was more for the benefit of the city than to the
contractor inasmuch as the city wanted to occupy the premises and use the
facilities'.
Mr. Mitchell advised that subsequent to preparation of the project punch list
it had been discovered that'the air structure anchors on the outer side of
the pool deck were incorrectly located and that the contractor would be .re-
quired to drill and insert star type expahding anchors in the proper locations,
and that such anchors would be subjected to hydraulic tests prior to acceptance.
Mr. Mitchell advised the Commission that upon issuance of the Certificate of
Substantial Completion the warranty on the air conditioning system would start.
to run and that there was a two-year warranty on the entire building.
Following additional discussion regarding the handball courts, Mr. Mitchell
stated that one of the best ways to discover any cQnditions that would re-
quire correction would be to use the courts.
Motion by Commissioner Sellers, seconded by Commissioner Greene, that the
City Commission issue the Certificate of Substantial Completion with the
attached punch list made a part thereof.
Voting Aye: Dunn
Greene
Se 11 ers
Voting No: Parks
It was noted that the Certificate of Substantial Completion presented for
Dickey Electric Company for site preparation and utility installation had
not been included on the posted agenda for this meeting, therefore, this
consideration was deferred until the next regular meeting of the City Com-
mission on September 12, 1977.
The Commission was presented a written recommendation dated August 29th from
City Manager Whitt Johnson and Architect John Mitchell for a contract to be
awarded to Syzygy Constructs, Inc. for delivery and installation of a pneumatic
structure to cover the swimming pool. '
Mr. Bill Murrell, Presiaent, Syzygy Constructs, Inc. advised the Commission
that their goal was for eight weeks completion time and it was hoped that
the structure would be ready for use by November 1st.
Mr. Murrell stated that the life expectancy of the structure was seven to
eight years with an option to be recoated. He noted~ however, that most
users of the structure had preferred to buy new structures, at an approxi-
mate $35,000 replacement cost in order to secure a better produce.
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Motion by Commissioner' Greene,secondea by' Commissioner Sellers, that the
recommendation of City Manager Whitt Johnson and Architect John Mitchell lU'I'
be accepted and a contract be awarded to Syzygy Constructs, Inc. for delivery
and installation of a pneumatic structure to cover the swimming pool on their
IDw bid of $83~400.
Voting Aye: All
Voting No: None
It was the decision'of the City Commission that a workshop be scheduled for
Thursday evening, September 1st, 7:00 p.m. for the purpose of appointing
members to various Boards and Committees and discussing the functions of
the Parks and Recreatidn Bo~~d.
With no further business to come before the Commission at this time, upon
motion duly made, seconded and carried, the meeting adjourned at 8:30 p.m.
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REGULAR MEETING OF CITY COMMISSION
, September 12~1977
The City Commission convened in regu'lar session at the City Hall on Monday,
. September 12, 1977, 7:30 p.m., with the following members present: Mayor
Dunn, presiding; Commissioners Greene, Sellers and Thompson. The City'
Attorney and City Manager were also present. Commissioner Parks was absent.
The Invocation was pronounced by Commissioner Sellers.
Mr. Dave Justus, 6519 Sewanee, appeared before the Commission with a number
of questions regarding the city's', operation. In'response to a question re-
garding the city's mosquito control program, Mr. Justus was advised that new'
equipment had been purchased and placed in service and that operation was not
effective during wet weather~ Mr~~ 'Justus was advised that means by which it
could be determined if the majority of residents were interested in discontinuing
backdoor garbage pickup service was worthy of consideration and that an investi-
gation would be made into reasons for Sanitation Department employees using his
driveway to remove solid waste from a residence next door.
Mr. Frank Worley, 2725 Talbot, advised that he had attended the very long bud-
get Public Hearing and that consideration should be given to a means by which
the budget document could be made available to residents prior to final adop-
tion by the Commission. Mr. Worley stated that without an opportunity to re-
view the budget residents were unable to contribute intelligent comment and
feedback to the City Commission. Mayor Dunn advised Mr. Worley that considera-
tion was being given to a different procedure for the budget presentation.
Mr. Jerry Parish, member of the Parks and Recreation Board, and of the McGinty
Partnership, Architects, Inc. who had been employed to prepare plans and speci-
fications for improvements to the tennis courts at Wier Park reviewed his pro-
posal, noting that the two tennis court side lines are less than six feet apart
and that it was recommended that the west court be relocated to the west in order
to provide a standard twelve foot separation.
Mr. Parish stated that it was his opinion prior to the meeting that all those
involved in the proposed project were in agreement with the planned improvements
but that Mrs.Nancy Tucker, a member of the Tennis Committee, was at the meet-
ing to express the Committee's recommendation.
Mrs. Tucker advised that moving the court twelve feet would result in the seam
being located in the court and had been found objectionable by the Committee
for best play.
Following additional discussion it was the decision of the Commission that the
proposed plans be referred back to the Parks and Recreation Board for further
consideration prior to action by th~ City Commission.
Commissioner Parks arrived at the meeting at this time. '
Resolution Number 77-26 was presented to the Commission and read in full:
WHEREAS, it is the obligation of the City Commission, pursuant to
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proVlslons of the City Charter and ordinances heretofore adopted, to appoint
members to various Boards and Committees; and
WHEREAS, the Mayor and members of the City Commission have contacted
and interviewed qualified citizens to serve on the Ambulance Advisory Committee,
and Insurance Committee and the Safety and Accident Review Board of the City of
West University Place, Texas; and
WHEREAS, certain persons have indicated a desire and ~illingness to
serve as members of the Ambulance Advisory Committee, the Insurance Committee
and the Safety and Accident Review Board.
, .
Nm~, THEREFORE, BE IT RESOLVED BY THE CITY COM~lISSION OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the following persons be appointed to serve as mem-
bers of the Ambulance Advisory Committee:
Dr. Rufus Stanley, 3606 Albans
Dr. Paul Handel, 3029 Suns~t
Mrs. Connie Boynton, 3029 Sunset
Mrs. Shirley Glash, 6712 Brompton'
Section 2. That the following' persons be appointed to serve as mem-
bers of the Insurance Committee:
Mr. Jim Cornelius, 6430 Buffalo
Mr. Wynne Creekmore, 3759 Tangley
Mr. David Lewis, 4140 Southwestern
Mr. Seth Ramey, 3409 Rice
Mr. Frank Wetzel, 6314 Brompton
Section 3. That the following persons be appointed to serve as mem-
bers of the Safety and Accident Review Board:
Mr. Larry Black, 3724 Barbara Lane
Mr. Carlton Tibbit, 6532 Weslayan
Mr. Weldon Alley, 4029 Milton'
Mr. Jim Cole, 3523 Robinhood
Section 4. That the persons appointed to the Ambulance Advisory
Committee, the Insurance Commi'ttee and the Safety and Accident Review Board
shall serve without compensation.
Section 5. That the persons hereby appointed shall serve until the
appointment and qualification of their successors.
RASSED AND APPROVED this
day of
, 1977.
Motion by Commissioner Thompson, seconded by Commissioner ~arks, that Resolu-
tion Number 77-26 be corrected to show Dr. Paul Handel IS address as 6342 Rutgers
and approved as corrected.
Voting Aye : All
Voting No: None
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Mayor Dunn administered the Oath of Office to the following members of the In-
surance Committee:
Mr. Dav~d Lewis
Mr. Wynne .Creekmore
Mr:'Seth Ramey
Mayor Dunn administered the Oath of Office to the following members of the Safety
and Accident Review Board:
Mr. Jim Cole
Mr. Weldon Alley
Mr. Larry Black
Mr. Carlton Tibbitt
: 'J"
Mayor Dunn administered the Oath of. Offic~to. the, following members of the Ambu-
lance Advisory Committee:
Mrs. Connie Boynton
Dr. Paul Handel
Dr..,Rufus Stanley
Mayor Dunn expressed appreciation to:~ach of those Board and'Committee members
present for their willingness to serve.
Bids received for delivery of high molecular flocculant Polymer :in 55 gallon
drums, on an annual basis, for use at the city's wastewater treatment plant
were opened and results announced as follows:
Company ~ 2-4 drum lots. - $
5-9 drum lots ' ,..
,10-19 drum lots -
T/L 45 drums
Hercules Incorporated ~ per drum - $0.59
American Cyanamid
Nalco Chemical Company -'(-) 4,Dr~m Quantity'-
4 Drum Quantity -
12 Drum Quantity -
60 Drum Quantity -
0.4978
.,4846
.4663
.4313
$0.787
.650
.591
.536
Motion by Commissioner Thompson, seconded, by Commissioner Parks, that bids
received for delivery of. high molecular flocculant,Polymer ,in 55 gallons drums
be referred to the City Manager and Sanitary Engineer for tabulation and recom-
mendation.
Voting Aye: All
Voting No: None
Motion by Commissioners Thompson, seconded by Commis-sjoner Sellers-, that if the
apparent low bidder for delive.ry of Polymer, meets the.city'.s specifications that
the City Manager be authorized to purchase such Polymer.
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Voting Aye: All
Voting No: None
In accordance with previous action ,of the City Commission requesting bids for
the sale of a 1942 American LaFrance fire tru~k, the one bid received was
opened and' results announced as follows:
Claude Wright & Associates ~ $1,196.00
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Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the
bid received from Claude Wright & Associates for purchase of a 1942 American
LaFrance fire truck for a total bid.-price of' $3,196.00 be rejected.
Voting Aye: All
Voting No: None
The Commission was presented an invoicecreceived from Holiman Equipment Company
in the amount of $2,995.00 for delivery of one LecoModel ULV insecticide con-
trol machine and a report from Sanitary Engineer H. R. Duke advising that the
equipment had been delivered, put into service and was performing in a satis~
factory manner.
Motion by Commissioner Thompson, seconded by Commissioner Greene, that the
invoice in the amount of $2,995.00 rece.ived from Hol;man Equipment Company
for delivery of a Lecon Model ULV insect.icide control machine be approved for
payment.
Voting Aye: All.
Voting No: None
o
The Commission was presented a Certificate of Substantial Completion for all
work for which Dickey Electric Company is .under contract for performance at
the Colonial Park Recreation Center and swimming pool project. Attention
of the COnimission was directed to the substantial completion punch list in-
cluding six items to be completed for which the sum of $1,537.00 has been re-
tained of the total contract sum.
Motion by Commissioner Parks, seconded by Commissioner Thompson, that the
Certificate of Substantial, Completion prepared by Mitchell Carlson and Asso-
ciates for work under contract to Dickey Electric Company not be accepted
until the installation has- been checked to assure proper ope~ation.
Voting Aye: All
Voting No: None
In~accordance with action taken by the City Commission on August 22nd when bids
for delivery and installation of exercise equi,pmentin the Recreation Center
were referred to the City Manager and Parks and Recreation Director for tabu-
lation and recommendation, the following recommendation was presented:
Bids received on August 22nd for delivery and installation of complete
exercise units, at, the Recreation ,Center were referred to me and Mrs.
Kirby, Director of Parks and Recreation,. for tabulation and recommen-
dation. The ,following ,bids were.received~ ,
Universal Gym Equipm~nt - $5,440.95 r-l
Persenaire Park & Playground Products (Marcy Circuit Trainer)-$4,713. ~
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Mrs. Kirby and I have reviewed the bids and have inspected the Universal
Gym Equipment Company and Marcy Circuit Trainer installed and in use at
a President's First Lady operation. The Regional Director who purchases
equipment for President's First Lady recommended the Universal exercise
equi pment over the Marcy. ,equi pment.
"'"'!'!-x:
It is our observation that the Universal is easier, to install, it has
rolling wheels where the equipment can be moved anq cleaned, and it is
much more substantial than the Marcy equipment. The frame is constructed
of square column steel as opposed to a smaller tubular steel unit in the
Marcy unit construction.
, The big factor seems to be that the Marcy equipment uses two exercise
benches for wall mounting of their equipment and it is questionable if
the hollow concrete blocks would support such wall mounting in the Re-
creation Center.
It is our opinion that the Universal unit will last longer and has more
versatility that is needed for a youth, womens' and mens' program. The
Marcy unit is not adapted for youth and womens' exercise programs because
the weights are in ten pound-rather than five pound increments.
If the Marcy equipment is purchased the two additional benches required
would cost an additional $400.00. 'The difference between the Universal
and Marcy would then be only $313.00, and the city would be required to
install the Marcy/equipment.
It is, therefore, our opinion and recommendation that the City Commis-
sion accept the bid of Universal Gym Equipment for their total proposal
of $5,440.95 for complete delivery ,and installation.,
Motion by Commissioner Thompson, seconded by Commissioner Parks, that the re-
commendation of'the City Manager and Parks' and Recreation Director be accepted
and a contract awarded to Universal Gym Equipment on their proposal of $5,440.95
for complete delivery and installation of exercise equipment.
Voting Aye: All
Voting No: None
City Attorney Charles. Cockrell advised the Commission that he had attended a
meeting of representatives of,various cities interested in filing ~uit against
the Houston-Galveston' Area Subsidence District subsequent to being authorized
by the City Commission to advise the group. that ,West University will. not con-
tinue participation. Mr. Cockrell further advised that he was requested to
remain a part of the suit until after, a motion fora temporary injunction had
been filed on which a hearing will be held during the latter part of September.
, , , '
The City Manager reported, action that hadb,een taken by his staff in purchasing
equipment for uS,e at the swimming pool 'and Recreation Center subsequent to the
authority granted by the CityCommissi6n. '
Bids received 10r Life Guard Ch~irs:
California Pool Service $ 1,190.00
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Watts Pool Company
,Nassau Pools of. Houston
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,1,270.00
1,180.00
Low bid of $1 ,190.00 submitted by California Pool Service accepted
Bids received for Racing Lanes:
California Pool Service
. Nassau Pools of Houston
$ 2, 140. 80
2 ;400 . 00
Evaluation of bids received indicated that the low bid submitted by
California Pool Service was on a professional type racing lane not re-
qui red and a failure to submit a bid for a storage rack. Total pur-
chase price for proper lanes and storage rack from California Pool Ser-
vice, $1,775~00.
Bids received for cash register:
Cash Register House, Inc.
Malloy's Cash Register Co.
National Cash Register Co.
$ 2,068.30
2,245.50
2,295.00
Evaluation of cash register.bi.ds indicated, that the low bid submitted by
Cash Register House, Inc. met the city's specifications, however, it was
determined by City Treasurer Robbie Barnett that the addition of a rear
display would provide better confidence between the city'scashier and
customer, therefore, this item was added for an additional $200.00.
Pool., ] adders:
Inasmuch as this was a fabricated item no bids were received. Ladders
were purchased from California Pool Service at $205.00 each, for a total
purchase' price of $410.00.
The total amount expended on these items was $5,643.00.
City ManagerWh,itt Johnson advised the Commi ss i on that he planned a two week
vacation commencing Monday, September 19th, noting that he would return on
Wednesday, September 28th, when Mr. Fritz Lanham, City Manager of the City of
Bay town would spend the day rev.iewing' the c.ity's operation in a manner to '
analyze operations from the standpoint of efficiency and economy, in accordance
with a new program, recommended by the Texas City Management Association. Mr.
Lanham will submit a report following his critique of the city's operation.
Commissioner Parks requested that Mr. Dieter Ufer of Bayshore Engineers, Inc.
who had been employed as consulting engineer for improvements to the city's
wastewater treatment facility, be requested to meet with the Commission in
workshop session to discuss the city's compliance' with an Enforcement Order
issued by the Texas Water Quality Board; the status of the city's application
for grant funds for the construction of a new facility; and the infiltration
study made of the city'ssanitarysewer collection system: It was the decision
of the Commission that Mr. Ufer be requested to meet with the Commission in
workshop session on Thursday, September 15th, 7:00 p.m. for this purpose.
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The Commission was advised that a call to Colonel Dittman of Judge Jon Lindsey's
staff indicated that Mr. Jim Alexander of the Community Development Agency of-
fice in Dallas was in the c1tyt()'~'review grant projects and an -attempt would
be made to review the city's application for funds for the construction of
Independence Park, Phase I with Mr. Alexander.
Commissioner Greene requested that complaints received from owners of newly
constructed townhouses be referred to the Building Inspector to determine
any action that could be taken regarding the poor construction by the builder
of the project. It was determined that the City Manager and Building Inspector
would visit the site on Wednesday, September 14th, 10:00 a.m.
Commissioner Sellers ask that consideration be given 'to issuance of a policy
statem~nt regarding the relationship, if any, between the city's Parks and
Recreation Department and theswirri'team.
General discussion covered plans of the Commission to review ordinances regard-
ing construction of front porches and decks; definition of front yard; feasibility
of requiring ordinances passed by the'City Commission to be read twice prior to
adoption; possible cost of simultaneous mailing of the City Currents to all re-
sidents; lack of communiCation between cftizens and the City Commission in the
affairs of the city; and the current status of the sanitary sewer line under
contract to Whitelak, Inc.
Minutes of the organization meeting of the Parks and Recreation Board on August 23,
1977 were presented to the Commi ss'i on for thei r i nformati on.
Minutes of the regular meeting of the Zoning Board of Adjustment on August 25,
1977 were presented to the Commission for their information.
Minutes of the regular meeting of the City Commission on August 22, 1977 and a
special meeting on August 29, 1977 were presented for consideration.
Motion by Commissioner Sellers, seconded by Commissioner Parks, that minutes
of the regular meeting of August 22, 1977 be corrected to show the bid price
submitted for delivery of a cash register by Cash Register House, Inc. to be
$2,068.30 rather than the shown $3,068.30, and approved as corrected, and
that minutes of a special meeting on August 29, 1977 be approved as submitted.
Voting Aye: All
Voting No: None
With no further business to, come 'beforethe'Commission at this time, upon motion
duly made, seconded and carried, the meeting adjoured at 9:30 p.m.
d:i~~-
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llJ ATTEST:
Assi?f:n: Ci~~ /
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REGULAR MEETING OF CITY COMMISSION'
September 26, 1977
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The City Commission convened in regular session at the City Hall on Monday,
September 26, 1977, 7: 30 p. m., with the fo 11 owi ng members present: Mayor
Dunn., presiding; Commissioners Greene, Parks, Sellers and Thompson. The
City Attorney was also present.' The City Manager was on vacation.
The Invocation was pronounced by Commissioner Thompson.
Mayor Dunn advised those in attendance that some of the persons previously ap-
pointed as members of various boards and committees had been unable to attend
the meeting when such appointment was made and the Oath of Office administered.
Mayor Dunn then administered the Oath of Office to Mrs. Shirley Glash as a mem-
ber of the Ambulance Advisory Committee.
Resolution Number 77~27 appointing members of the Zoning Board of Adjustment was
presented to the Commission and read in full:
~lHEREAS, it is the obligation of the City Commission, pursuant
to pr(jvi~ions of tHe City Chaner and ordinances heretofore adopted, to
appoint members to various Boards; and
WHEREAS, the Mayor and members of the City 'Commission have
contacted andintervie0ed qtialified citizens to serve on the Zoning
Board of Adjustment of the City of West University Place, Texas; and
WHEREAS, certain persons haveiridicated a desire and willing-
ness to serve as members ~f the Zoniflg Board of Adjustment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COM~lISSION OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS:
o
Section 1. That the following persons be appointed to serve
as members of the Zoning Board of Adjustment:
Mr. Frank Billings
Mr. Morris Commander
Mr. Dan Doughty
Mr. Bill Marshall
Mr. Richard'Wilkins
Mr. Frank Burge, Alternate
Mr. Jim Cummints, Alternate
Section 2. That the persons hereby appointed to the Zoning
Board of Adjustment shall serve without compensation.
Section 3. That the persons hereby appointed to the Zoning
Board of Adjustment shall serve until the next regular general City
Election of the City Commission, and thereafter until the appointment
and qualification of their successors.
./
PASSED AND APPROVED this
day of
, 1977.
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Motion by Commissioner Thompson, seconded by Commissioner Sellers, that Resolu-
tion Number 77-27 be approved as read.
Voting Aye: All
Voting No:' None
Mayor Dunn then administered the Oath of Office to all members' of the Zoning
Board of Adjustment previously appointed with exception of Mr. Frank Burge,
Alternate, who was not present at the meeting.
Mayor Dunn congratulated each member of the Board and expressed the pleasure
of the Commission for their having accepted, the appoihtmenL
Mr. Jerry Parish, member of the Parks and Recreation Board, and a member of
the firm of The McGinty Partne~ship, architects employed for the renovation
of the Wier Park tennis courts, appeared before the Commission in accordance
with instructions received at the regular September 12th meeting of the City
Commission.
Mr. Parish advised the Commission that members of the Parks and Recreation
Board had re-reviewed the Wier Park tennis court renovation project in light
of the opposition'to the original scheme by members of the Tennis Association.
Mr. Parish reviewed Scheme A which allows the construction joint to occur in
the rlouble play alley and provides a 12-foot (USLTA recommended) separation
between the courts and Schem~ B which allows the construction joint to occur
211 beyond the double play side line and provides an 8-foot separation between
the courts~ Advantages and disadvantages of each scheme was reviewed by Mr.
Parish, noting that it was the recommendation of the Parks and Recreation
Board that Scheme Bbe used for the project.
Motion by Commissioner Parks, seconded by Commissioner Sellers, that the re-
commendation of the Parks and Recreation Board be accepted and the courts
be located eight (81) feet apart, and to include the construction of two
dead man concrete post footings twelve (121) feet apart in order that the
court can be moved to the recommended twelve (121) foot spacing when it is
resurfaced again; that the courts be constructed of concrete; and the light
standards relocated as recommended.
Motion ameFlded by Comm; ssioper, Thompson'~, 'accepted by: Commi ssi oner'Parks and
Commissioner Sellers, that the courts be located twelve (121) feet apart with
construction of dead man concrete post footings eight (81) feet apart for re-
location in event the' construction joint moves, with bids to be received by
the City Commission on Monday, October 24, 1977.
Voting Aye: All
Voting No: None
Mr. John Mitchell, Mitchell Carlson & Associates, architect for the construc-
tion of recreation facilities at Colonial Park, pre$ente,d a Certificate of
Substantial Completion from Dickey Electric Company for utility improvements_
at ColQnipJ Park, together with an application and certificate for payment
in the amount of$5~438.56 lea~ing ~retainage of $1,669.90 due oh the total
contract price of' $33,398.00. ,~
Mr. Mitchell advised the Commission that all items on the punch-'ist had been
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completed and retainage of $1,669.90 would assure completion of any additional
items that might be found.
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Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the
Certificate of Substantial Completion from Dickey Electric Company be accepted
and Dickey Electric Company be paid'for all work performed' with a 5% retainage.
Voting Aye: All
Voting No: None
Mr. ~1itchell presented an application and certificate for payment in the amount
of $22,184.00 for work completed to date on the swimming'pool improvements at
Colonial Park.
Motion by Commissioner Thompson, seconded by Commissioner Parks, that Estimate'
Number 3, in the' amount'of $22,184;00 for work completed to date on the swimming
pool be approved for payment.
Voting Aye: All
Voting No: None
Mr. Mitchell presented an application and certificate for payment in the amount
of $21,974.00 for work completed to date on the recreation facilities at Colo-
nial Park.
In response to questions by members of the City Commission, Mr. Mitchell stated
that a meeting had been held with a representative of the company supplying the
handball court flooring, th~ sub-contractor and city officials regarding the D'ii,
handball courts. As a result of the meeting the handball courts would be used
for thirty'>(30) days prior to final painting and further determination of cor-
rective measures that wi 11 be deemed necessary.
Mr. Mitchell was, advised that there were IIwavesu in one of the tennis courts
that should be co~rected. Mr. Mitchell stated that the courts had been re-
surfaced twice in order to remove all indentations and that a further inspec-
tion will be made.
Moti on by Commi ssi oner Parks, seconded by Commi ss i oner Thompson, that unti 1
such time as the city has determined that tennis courts and handball courts
at Colonial Park meet all specifications no other funds will be gpproved for
payment to Rayko Construction Company.
Voting Aye: Greene
Parks
Sellers
Thompson
The Commission was presented an invoice, in the amount of $3,723.19, from
Mitchell Carlson & Associates for professional services' rendered between
July 13 and September' 20 on the Colonial Park recreation facilities.,
Voting No: Dunn
Moti on by Commi ssi oner Thompson, secondedbyCommi ssi oner Sell ers, that
I nvoi ce No. 770905, in the amount of $3,723.19 recei ved from Mitchell Carl son
& Associates be approved for payment.
Voting Aye: All
, Voting No: None
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Resolution Number77~28 was presented to the Commission and read in full:
WHEREAS, "the City Commission has been advised by the City
Manager that certain' repairS~'~-f;e necessary to the electrical' switchgear
located at the Milton Street'water plant; and
WHEREAS, the city does not ,have the facilities, equipment and
personnel to make. repairs of this comtemplated nature; and '
WHEREAS, it is imperative that this vital facility of the water
distribution system be kept in operation at all times; and ' '
WHEREAS, Mr. David McClair, GDS Engineers, Inc. has submitted
a proposal in connection with documenting the present electrical system
in the pumphouse for performing the fo 11 owi ng : '
a. Deterrilinewhat is installed and still in use.
b. Record manufacturer's data on all major components so
. parts requirements can be identified.
c. Draw a single line power diagram for use in aiding per-
sonnel in understanding the system and for record pur-
poses, for additions, deletions or modifications.
d. Draw a two-line cont~ol diagram, which reflects the
desired operation of the plant.
e. Draw a control interconnect di agram whi ch wi 11 permit
complete control rewiring of the switchboard.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMHISSlON OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS: ' '
Section 1. That Mr. David LeClair, GDS Engineers, Inc. be
employed for a lump sum fee of $3,000 to furnish three drawings and a
drawing showing, main breaker rep1acement details for the electrical switch-
gear' at the Milton Street water plant. .
Section 2. That upon completion of the inspection and drawings
specified in Section 1, that Mr. David LeClair shall prepare and deliver
to the city ,the necessary plans and specifications to permit the city to
receive public bids for repairing the electrical swtichgear and other
items at the Milton'Streetwater plant.
Section 3. That sufficient funds have been included in the ,1977
budget to make the repairs herein contemplated.
. '
PASSED AND APPROVED this
day of
, 1977.
Motion by Commissioner Thompson, seconded by Commissioner Pa~ks, that Resolu-
tion Number 77-28 be approved as read.
Voting Aye: All
Voting N~: None
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182
City EngineerDavidSteitle reported that the sanitary sewer line extension
projects on Brompton, Belmont and Rutgers had been completed by Whitelak, Inc. U
and an invoice in the afuount of $ 91,439.10 had be~n rec~tved. Mr. Steitle
stated that the original contract sum for the con~truction had been $107,845 .
and that such amount h~d been decreased to $101,599.00 as ~ result of not
having to move a 611 water main 'on Rutgers Street and the el imination of deep
saw cutting of existing' asphalt pavement in various locations. Mr. Steitle
stated that th~ projec~'had 'been completed in an exc~llent manner and that
he recommended payment of the invoice.
Motion by Commissioner Parks~, seconded by Commissioner Thompson, that' Invoice
No. 911, in the amount of $91,439.10, submitted by Whitelak, Inc. for sanitary
sewer line extension be approVed. '
Voting Aye: All
Voting No: None
Attention of the Commi~sion was directed to the expirati:on of the appointment
of Mr. Cha~tes Orsburn as Associate Judge of the Municipal Court.
Motion by Commissioner Thompson, seconded by. Commissioner Parks, that Mr.
Charles Orsburn be reappointed Associate Judge of the Municipal Court for a
period of sixty' (60) days. .,
City Attorney Charles Cockrell advised the Commission that the last time Mr.
Orsburn had been re-appointed he had requested permission from the Commission
to investigate the legality of such'appointment,' and that the State Legisla-
ture has recently passed a law making such appointments legal for municipalities.
Voting Aye:, ' All
Voting No: None
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Assistant City Manager Rockenbaugh advised the Commission that the annual meet-
ing of the Texas Municipal League would be held in San Antonio on October 15-18
and any members of the Commission desiring to attend should notify the City
Manager's office in order that it could be assured that reservations are ob-
tained.
City Engineer David Steitle advised the Commission that he had been assigned
the responsibility to see that new traffic control signs were installed in
accordance with the provisions of the Manual on Uniform Traffic Control Devices.
Mr. Steitle noted'that signs had been received and complete delivery of posts
and mounting hardware was expected within a few days. Mr. Steitle stated
that a sixty (60) day extension had been received from the Highway Department
for complete installation and inspection of the signs which would require com-
pletion by the end of November. The Commission was advised that there ,were
a number of lIStopll signs authorized by the City Commission which were not in
place, and others th~twere recommended in the Traffic Study.
Mr. Steitle was instructed to meet with the Chief of Police and prepare a
recommendation for signs to be,removed, added or 'changed in order that Mr.
Cockrell may prepare the required ordinance.
Mr. Steitle also advised the Commission that prior action taken on traffic
control at the Colonial -Park cemplex was for a trial period of thirty (30)
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days and a recommendation from the Police Chief Bill Norman would also
be presented at the next meeting of the Commission.
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Comments of City Commission covered a need to discuss appointment of
a Public Relations Committee; the need for a report on programs for the
Colonial Park facilities; status of "plans'to require the developer to make
certain improvements on townhouses prev,iously completed and sold; arid a re-
quest from Director of Services to the Aging Marilyn' Paxton that the City
Commission appoint members to fill the vacancies on the Council on Aging
or reduce the size of the Council.
A workshop meeting of the City Commission was scheduled for Thursday, Septem-
ber 29,1977, to discuss provisions regarding front yards, front porches
and decks with Building Inspector Wayne 'P~rry; board and committee appoint-
ments and' backdoor garbage pickup. .
Minutes of the regular meeting of the Zoning Board of Adjustment on Septem-
ber 15, 1977 were presented to the, Commission for their information. '
Minutes of the regular meeting of the' Electrical Board on September 19, 1977
were presented to theCommfssion for their information.
Minutes of the regular meeting of the City Commission on September 12, 1977
were presented for consideration and th~ following action taken : Moti on by' "I
Commissioner Thompson, seconded by Commfssioner Sellers, that minutes of the
regular meeting of the City Commission on September 12, 1977, be approved as
submitted. ,., , ,
Voting Aye: All
Voting No: None
With no further business to come before the- Commission at this time, upon
motion duly made, seconded and carried, the meeting adjourned at9:35'p.m.
&<<'~
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ATTEST:
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Assi ant Cit Secretary
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184
REGULAR MEETING OF CITY COMMISSION
October 10, 1977
The City Commission convened in regular session at the City Hall On Monday,
October 10,1977, 7:30p.m., with the following members present: Mayor
Dunn, presiding; Commissioners Greene, Parks, Sellers and Thompson. The Ci"ty
Attorney and City Manager were also present.
The Invocation was pronounced by Mayor Dunn.
Mayor Dunn administered the Oath of Office to Mr. Frank Burge as an Alternate
Member of the Zoning Board of Adjustm~nt inasmuch as Mr. Burge was out of the
city when other Board members were administered the Oath. Mayor Dunn expressed
, appreciation to Mr. Burge for his willingness to continue serving as a member
of the Board.
City Manager Whitt Johnson introducted'Mr. Wynne Creekmore, Chairman of the
city's Insurance Committee, Mr. HollisWaldt, broker for the city's insurance
coverage and,:~!~fr. Di ck Meckay, rep'resentative, of the Massachusetts Mutual Life
Insurance Company, who handles the group hospitalization coverage for city
employees.
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Mr. Meckay advised the Commission that the company had experienced a 95.1%
loss ratio for the past year and' was asking for an adjustment in rates to
reflect the increased cost of inflation. Mr. Meckay reviewed the provision 0
of the group hospitalization policy and explained the proposed Pharmaceutical
Card System. Mr. Meckay stated that the increased deductible from $100.00 to
$150.00 was in great part being offset by the use of the Pharmaceutical Card.
Mr. Creekmore stated that a meeting had been"held by the Insurance Committee
and it was their recommendation 'that the City Commission continue with the
Massachusetts Mutual Insurance Company; add the pharmaceutical card service
for all employees and dependents; and increase the deductible from $100.00
to $150.00.
Mr. Waldt advised the Commission that the price quoted by Massachusetts
~4utua 1 was, competi ti ve with other insurance carri ers and that in hi s opi ni on
it was the best coverage that could be provided for city employees.
Motion by Commissioner Thompson, secoflded by Commissioner Sellers, that the
City Commission accept the recommendation of the Insurance Committee to continue
, with the Massachusetts Mutual Insurance Company at the higher rates; add the bene-
fits of the pharmaceutical card service and increase the deductible from $100.00
to $150.00.
Voting Aye: All
Voting No:' None
Ordinance Number 1097 was presented to the Commission and read in full:
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS, BY AMENDING SECTION 23-105 TO
CHANGE THE MAXIMUM SPEED ON A CERTAIN PORTION OF BYRON STREET
AND EXCLUDE A MAXIMUM SPEED ON A CERTAIN PORTION OF CASE
STREET AND WEST POINT STREET; AND PROVIDE AN EFFECTIVE DATE.
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BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS:
'. ';'
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Section 1. That Section 23:105 of the Code of O~dinances of the
City of l~est Un; versi ty Pl ace, Texas , is hereby amended so that here-
after said Section shall read as follows: .
IISection 23-105., Same - Spe~ific streets
The following streets or portions thereof shall be designated as
special speed zones and' it shall be unlawful for any person to drive
any vehicle thereon at a speed greater than indicated as follows:
Street
Extent Maximum M.P.H.
Bissonnet St.
From the east right-of-way of Academy 35'
Street to east right-:of-way of GH&SA '
railroad tracks
Byron Street
From Academy to West Point
Street
20
Wroxton Road
From Buffalo Speedway to Kirby
Drive' ..
20
Section 2. This ordinance shall take effect and be in force
immediately from and arter"''its pas'sag'e and approval.
PASSED AND APPROVED this
day of
, 1977.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that Ordinance
Number 1097 be approved as read. .. .. '
Voting Aye: All
Voting No: None
Ordinance Number 1098 was presented to the Commission and read in full:
AN ORDINANCE PROVIDING FOR THE CONTROL OF DIRECTION OF VEHiCULAR
TRAFFlCAND PROHIBrTING PARKING ON A CERTAIN SECTION OF BYRON
STREET; PROHIBITING PARKING ONA CERTAIN SECTION OF WEST POINT
STREET; PROHIBITING PARKING AND ESTABLISHING A FREIGHT CURB
LOADING ZONE ON CERTAIN SECTIONS OF CASE STREET; DEFINING
TERMS; FIXING THE PENALTY FOR THE VIOLATION OF SUCH REGULA-
TIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES OR PARTS
OF ORDINANCES IN CONFLICT HEREWITH; AND DECLARING AN EMERGENCY
WHEREAS, the City of West Universi'tY> Place', Texas, maintains and
operates a municipal recreation center in the City of West University
Place, the public park area within, which the recreation center is located
being bounded on the north by Case Street and on the south by Byron Street
and on the west by West Point Street; and
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WHEREAS, the Chief of Police of the City of t~est University Place, U
has made his recommendation, in writing, to the City Commission that,
for the safety of the patrons of the recreation center it is advisable
to restrict the flow of travel of vehicles in the 4100 block of Byron
Street to a westerly direction'throughout the calendar year; prohibit
stopping, standing, and parking of vehicles on the south side of the
4100 block of Byron Street, on the west side of West Point Street between
Case Street and Byron Street~ and'on the north side of Case Street from
West Point Street to 365 feet east of the east right-of-way of West Point
Street; and designate a freight curb loading zone on the south side of
Case Street suitable to accommodate one freight vehicle adjacent to the
swimming pool pump house; and
WHEREAS, the City Commission of the City of West University Place
has considered the recommendation of the Chief of Police and is of the
opinion that such recommendations are in the interest of public safety and
that the direction of flow of vehicular traffic and the parking of vehicles
should be so regulated.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS:
Secti on 1. That from; and -afte'l" the ~date of passage of thi s Ordi nance
it shall be unlawful to drive any vehicle inan easterly direction in the
4100 block of Byron Street within the City of West University Place, Texas.
, .
Section 2. That from and after the date of passage'of this Ordinance 0
it shall be ~nlawful to stop, stand, or park any vehicle on the south side
of Byron Street in the 4100 block within the City of West University Place,
Texas.
Section 3. That from and after the date of passage of this Ordinance
it shall be unlawful to stop, stand, or park any vehicle on the west side
of West Point' Street between Case Street and Byron Street within the City
of West University Place, Texas.
. -
Section 4. That from and after the date of passage of this Ordinance
it shall be'unlawful to stop,stand, or park any vehicle on the north side
of Case Street from West Point Street to 365 feet, east of the east right-of
way line of West Point Street within the City of West University Place, Texas.
Section "5. That from and after the date of passage of this Ordinance
it shall 'be unlawful to stop; stand, or park any vehicle for any purpose or
length of time other than for the expeditious unloading and delivery or
pick~up and loading of materials in the space marked as a freight curb
loading zone on the south side of Case Street adjacent to the swimming
pool pump h'ouse within the CHy of West University Place, Texas.
Section 6. By the term IIvehiclell as used herein i,s meant every de-
vice in, upon or by which any ,person-.or property is or may be transported
or drawn upon a street.
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Section 7. Signs shall be posted giving notice of the direction of
travel and~the nfr parking zones.
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Section 8. Any person"who-violates the provisions of this ordinance
shall,' upon conviction, be fined any amount not less than $1.00 and not
to exceed $200.00.
Section 9. All ordinances or parts of ordinances in conflict with
the provisions of this ordinance, insofar as the same may conflict, are
hereby repealed. .
Section 10. This ordinanc~ shall become effective immediately upon
its passage and approval by the Mayor and publication as required by law.
PASSED AND APPROVED this
, 1977.
day of
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that Ordinance
Number 1098 be tabled pending further study and re-writing by the City Manager
and City Attorney.
Voting Aye: All
Voting No: 'None
The City Manager advised the Commission that Mr. David LeClair of GDS Engineers
would begin work on Tuesday to document the present electrical system at the
Milton Street water plant and that the plant would be completely shut down
during this time. It was noted that all reservoirs had been filled to capa-
city in preparation for the work and there was no danger of a water shortage. .'
Mayor Dunn introduced Ms. Sue Durio as a reporter for the Southwestern Arg4s
who will be covering City Commission meetings inasmuch as Ms. Julie Halstead
has accepted a position with the YWCA.
City Attorney Charles Cockrell advised the Commission that since the last meet-
ing an injunction had been entered in the Subsidence District suit and that it
was his opinion that the city should remain a party to such suit at this time.,
Members of the Commission reviewed a memorandum from Sanitary Engineer H. R.
Duke regarding fire ants in city parks and maps showing the operation of the
mosquito control equipment.
Co~issioner Sellers was advised that there were no provisions for granting
tax relief to property owners forced to retire because of disability prior to
reaching the age of sixty-five.
--'
Minutes of the regular meeting of the City Commission on September 26, 1977
were presented for consideration and the following action taken: Motion by
Commissioner Sellers, seconded by Commissioner Parks, that minutes of the re-
gular meeting of the City Commission on September 26, 1977 be approved as
submitted.
Voting Aye: All
Voting No: None
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With no further business to come before the Commission at this time, upon
motion duly made, seconded'and carried, the meeting adjourned at 8:45 p.m.
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,REGULAR MEETING OF CITY COMMISSION
October 24, 1977
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The City Commission convened in regular session at the City Hall on Monday,
October 24, 1977. In accordance with the provisions of Article IV, Section 5,
of the City' Charter, Commissioner Mike Parks was elected to preside in the
absence of Mayor Dunn and Mayor Pro-Tem Thompson who were out of the city.
Also present were Commissioners Greene and Sellers, the City Attorney and City
Manager.
The Invocation was pronounced by Commissioner Greene.
Mr. Bob Hackler, of the American Automobile Association, Texas Division, ap-
peared before the Commission to present the city a pedestrian safety award.
Mr. Hackler advised that West University, along with more than 2500 other
cities, participated in Triple-A's 39th annual Pedestrian Safety Inventory,
which reviewed records and programs for 1976. The aim of the pedestrian in-
ventory is to recognize cities and states demonstrating achievement in pedes-
trian safety and to encourage more effective traffic safety programs.
Mr. Parks accepted the beautiful award on behalf of the city and thanked Mr.
Hackler for appearing before the Commission.
Attention of the Commission was directed to the following pedestrian safety
record of the City of West University Place since 1970:
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1 pedestrian death
2 pedestrian injury
1971
o pedestrian death
1 pedestrian injury
1972
o pedestrian death
2 pedestrian injury
1973
o pedestrian injury
2 pedestrian injury
1974
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o pedestrian death
3 pedestrian injury
1975
o pedestrian death
3 pedestrian injury
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1976
o pedestrian death
o pedestrian injury
Ordinance Number '1098 was presented to the Commission and read in full:
AN ORDINANCE APPOINTING MICHAEL CASEY; BOB JOHNSON, HARDY
LA COOK, JAMES NORTON AND RICHARD NUFFER AS MEMBERS OF THE
ZONING AND PLANNING COMMISSION OF THE CITY OF WEST UNIVER-
SITY PLACE, TEXAS.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS:
Section 1. That the City Commission of the City of West University
Pl ace, Texas.. does hereby appoint Mi chael Casey, Bob Johnson, Hardy LaCook,
James Norton and Richard Nuffer as Members of the Zoning and Planning Com-
, mission of the City of West University Place, Texas, subject to the pro-
'visions hereinafter set forth.
Section 2. That each Member of said Zoning and Planning Commission
appointed hereby shall serve without compensation.
Section 3. That the persons appointed hereby shall serve as Members
for a period of two' years from this date, and thereafter until the appoint-
ment and qualification 'of their. successors. '
Section 4. That any and all ordinances in conflict herewith are
expressly repealed.
PASSED AND APPROVED this
day of
, 1977.
Motion by 'Commissioner Greene, seconded by Commissioner Sellers, that Ordinance
No. 1098 be approved as read.
Attention of the Commission was directed to a provision of the Ordinance ap-
pointing the Zoning and Planning Commission for a period of two years and the
fact that the current Commission would either be re-elected or replaced at a
city election to be held in January, 1979.
Motion amended by Commissioner S~llers, accepted by Commissioner Greene, that
Secti on 3 of Ordinance No. 1098 shall read as foll ows, "That the persons appointed
hereby shall serve as Members for the period of the current City Commission and
thereafter until the appointment and qualification of their successors."
Voting on amendement:
Voting Aye: All
Voting No: None
Voting on motion as amended:
Voting Aye: All
Voting No: None
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Mr. Parks administered the Oath of Office to all members appointed to serve on
the Zoning and Planning Commission with exception of Mr. Michael Casey who was
out of the city and will be admiri,istered the Oath at alatter~date.
Mr. Parks congratulated members of the Zoning and Planning Commission and ex-
pressed appreciation to each .for being willing to serve.
Mr. Jerry Parish, consulting engineer with the McGinty Partnership, reported
to the City Commission that he was very disappointed that no bids had been re-
ceived for the renovation of the tennis courts located at Wier Park. Mr. Parish
stated that three sets of plans" had been taken out and the two bidders contacted
had reported that they could not bid at this time. , Mr. Parish also stated
that the size of the project may have precluded some contractors' from bidding
and it was possible that bids might be received if the project is readvertised.
It was the decision of the Commission that Mr. Parish review the plans and
specifications to determine any changes that might be made in order to receive
bids; that consideration be given to separate contracts for the ~oncrete work
and tennis court finish work; and that he report back to the City Commission
at its next regular meeting on November: 114th.
The Commission was presented an invoice in the amount of $918.10 from The
McGinty Partnership for professional services rendered 'in the preparation
of plans and specifications for the renovation of Wier Park tennis courts.
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Motion by Commissioner Sellers, seconded by Commissioner Greene, that the
invoice in the amountof$918.10..from the McGinty Partnership for professional
services rendered on the renovation of Wier Park be: approved for payment.
Voting Aye: All
Voting No: None
Mr. David LeClair of GDS Engineers, Inc. reviewed his inspectiop of the
electrical switchgear at the Milton Street water pumping station, noting
that much of the equipment was in good condition and did not require replace-
ment, while the major need at the present time was the replacement of the
main circuit breaker. Subsequent to receipt of bids and installation of a
new main circuit breaker, Mr. LeClair stated that he would make an inspec-
tion of all equipment to determine items that need replacement prior to
preparing documentation of the electrical.system. Mr. LeClair suggested
that replacement parts be purchased and stored by the city in event a break-
down is sustained in some of the equipment at a latter date.
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Mr. LeClair stated that the third phase of the project would include re-
moving pumps and motors from each of the wells for inspection, cleaning
and repairs inasmuch as the pumps now in use were much better constructed
than any that could be purchased on the current market. Mr. LeClair also
stated that it was his belief that after the pumping station is put back
into first class operating condition a life expectancy of twenty-five years
could be expected with systematic 'maintenance of' the system.
Motion by Commissioner Sellers, seconded by. Commissioner Greene, that the City
Manager be authorized to advertise for bids for the replacement of the main
circuit breaker at the Milton Street water pumping station with bids to be
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received by the City Commission at its regular meeting on November 14th.
Voting Aye: All
Voting No: None
Fire Chief Ben Wilcher reported on the Fire Department's annual Fire Preven-
tion poster contest held in each of thecity's schools, noting that in prior
years small trophies had been ~iven taeachof the winners and this year a
fire truck ride and hamburger lunch at the Fire Station had been awarded each
winner.
Chief Wilcher reported there were thiti'ty two posters selected as winners
from those submitted by students. Chief Wilcher stated there were 795 students
and 31 adults at West University Elementary School; 179 students and 7 adults
at St: Marks School; 45 students and 8 adults at St. Andrews School and 35
students and 4 adults at the West University Methodist Church Day School.
Mr. Parks expressed appreciation to Chief Wilcher for his report on the
Fire Prevention program of the Fire Department.
Resolution Number 77-29 was presented to the Commission and read in full:
WHEREAS, Ms. Mari on Loui se Decker" Mi chae 1 Perry and Wade Kenney
employed as Police Dispatchers and appointed Deputy Clerks of the Muni-
cipal Court of the City of West University Place, Texas, have resigned
their employment with the' city; and '
WHEREAS, Ms.' Virginia A. Hatfield, Ms. Florinda Kluna and Ron
Frazier have been employed as Police Dispatchers, and are qualified
to assume the duties of DeputyClerk'of the Municipal Court.
NOW; THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That Ms. Virginia A. Hatfield, Ms. Florinda Kluna and
Ron Frazier be, and they are hereby, appointed Deputy Clerks of the
Municipal Court of the City of West University Plate, Texas.
Section 2. That the appointment of Ms. Virginia A. Hatfield, Ms.
Flori nda Kl una and Ron Frazi er,as Deputy Cl erks of the Mun i c i pal Court
of the City of West University Place, Texas', shall be effective with
the passage of ,this Resolution and that they shall assume the assigned
duties of Deputy Clerk after having been administered the proper Oath
of Office.
PASSED AND APPROVED this
day of
, 1977.
Motion by Commissioner-Greene, seconded by Commissioner Sellers, that
Resolution Number 77-29 be approved as read.
Motion amended by Commissioner Sellers, accepted by Commissioner Greene,
that Section 3 be added to Resolution Number 77-29 as follows, IIAuthority
'previously vested in Marion Louise Decker, Michael Perry and Wade Kenny
that they be clerks of the MunicipalCourt'is revoked."
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Voting on Amendment:
Voting Aye: All
Voting No: None
Voting on Motion as amended:
Voting Aye: All
Voting No: None
Mr. John Mitchell, Mitchell Carlson & Associates, architects for the construc-
tion of Colonial Park recreatfon facilities and Mr. John Carson, Rayko Construc-
tion Company, contractors for the construction of Colonial Park recreation faci-
, lities, appeared before the Commission to review the status of the project.
Mr. Mitchell advised the Commission that first consideration should be given
to reconsideration of Application for Payment Number Eight from Rayko Construc-
tion Company which was disapproved by the City Commission on September 26,1977.
Mr. Mitchell quoted provisions of the city's contract with Rayko Construction
Company, as fo 11 ows : '
IIUpon substantial completion of the entire work, a sum
sufficient to increase the total payments to 90 percent
of the contract sum, less suchretainages as the Archi-
tect shall determine for all complete work and unset-
tled claims".
Mr. Mitchell stated that .the amount due for payment on Application Number Eight
was $21,974.00, leaving a retainage of $39,713.00 to cover the cost of any
work 'that might 'be required and that there was a two (2) year guarantee on
the entire project.
Mr. Mitchell advised the Commission that he had reinspected the condition
of the handba 11 court wall s and was of the opi n ion that they cou 1 d now be
painted. Members of the Commission questioned Mr. Mitchell as to the time
of his last inspection and inquired as to his knowledge of cracks that had
now appeared in the patched surfaces.
Mr. Carlson advised that he would have his sub-contractor m~ke an inspection
of the walls with him on Tuesday morning and arrangements were made for a second
inspection with Mr. Mitchell, Mr: Carlson, Commissioner Parks, City:Manager Whitt
Johnson and City Engineer David Steitle on Thursday morning, Oct. 27, 1977, 10:00 a.m.
Mr. Mi tchell stated that there was some concern r~garding the patching the
northeast area of the tennis courts in the vicinity of the baseline behind
the-backhand service court inasmuch as the low spot is located between two
places previously'patched and that there was. also concern as to being able
to match the laycoat as it appears on the other portions of the courts.
Motion by Commissioner Greene, seconded by Commissioner Sellers, that Appli-
cation for Payment Number Eight, in the 'amount of $21,974.00, submitted'by
Rayko Construction Company and approved by Mitchell Carlson & Associates be
approved for payment.
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Voting Aye: Greene
Sellers
Voting No: Parks
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Application for Payment Number Four in the amount of $6,199.00 for pool
improvements at the Colonial Park Recreation Center was presented for con~
sideration.
Voting Aye: All
Voting No: None
An invoice from Rayko Construction Company in the amount of "$458.77 for
additional work done by Watts Pool Company at the request of the city p.nd
an invoice in the amount of '$58~54 for furnishing five padlocks were presented
for consideration.
The City Manager reviewed the invoices as follows:
1. Extend 6" gutter line to pit
2. Extend overflow line to manhole
3. Extend piping on wading pool
4. Dresser coupling on filter line
It was noted that the dresser coupline on a filter line had been broken by
Watts Pool Company employees during the process of construction and it was not
believed that the city should pay for the replacement, and that other work had
been determined necessary during renovation of the swimming pool.
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Motion by Comrriissioner Sellers, seconded by Commissfoner Greene, that Rayko
Construction Company be paid items 1, 2 and 3 on the Watts Pool Company Invoice,
deleting item 4 for dresser coupline charges, and 'also paid for furnishing five
padlocks.
'Voting Aye: All
Voting No: None
Mr. Mitchell reported that he had been in contact with the Department of Parks
and Wildlife and had been advised that the city would receive a check in the
amount of $150,000 for the first payment of it's grant for recreationalim-
provements at Colonial Park, and that final contract payments would be required
'before'the final grant payment is made.
Mr. Mitchell further reported that materials had been ordered for construction
of the air structure to be erected over the swimming pool and it was believed
that the structure would be ready for installation on November 1st. Mr. Mitchell
stated that he had'received the contractor's performance bond and would soon
present 'the first application for payment.
The Commission was advised that a request had been received from Mr. Robert
Musemacheand Mr. Lewis Marichal for a curb cut on Rice Boulevard abutting
Lots 14 and 16, Block 5, Virginia Court Addition for development of townhouse
property. It was noted that such request'had previously been presented to the
City Commission by Mr.. Scott Ziegler and Mr. Michael Cooper.
Motion by Commissioner Sellers that the curb cut on Rice Boulevard abutting
Lots 14 and 16, Block 5, Virginia Court Addition, to provide two (2) guest
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parking spaces on city property, be approved in behalf of developers Robert
Musemache and Lewis Marichal as recommended by 'the Zoning and Planning Commis-
sion in its minutes of October 11,1977 and as heretofore approved by the City
Commi ss i on on F ebrua ry'" 1'4~. 1977 for another proposed; deve lopment.
Motion by Commissioners Sellers, seconded by Commissioner Greene that action
of a motion regarding a curb cut on Ri ce Boul evard be tabled unti 1 a full com-
plement of the City' Commission was present to consider such motion.
Voting Aye: All
Voting No: None
The City Manager advised the Commission that in regular session on June 27,
1977, he had been authorized to negotfate with a contra6tor to repair a sani-
tary sewer lift station located at Duke and Vanderbilt on an emergency force
account basis and that Whitelak, Inc. had made the necessary repairs. It was
the recommendation of City Engineer David Steitle that payment of an invoice
in the amount of $12,170.11 be withheld pending clarification of the charges.
City Attorney Charles Cockrell reported to the Commission that an answer has
been filed in the Campbell vs West University Zoning Board of Adjustment suit.
The City Manager advised the Commission that when the city's Safety Committee
had been created he was given authority to appoint two city employees to serve
on such Committee and he would appoint Sanitation Superintendent O. D. Gregg
and Fire Chief Ben Wilcher. He further advised that it was hoped that a meet-
ing of the Committee would be held soon.
In accordance with a request of the City Commission all Department Heads have
been requested to furnish the City Manager a list of surplus property and that
such list would be included on the agenda for the regular meeting of the City
Commission on November 14th.
The City Manager advised that City Treasurer Robbie Barnett and Fire Chief
Ben Wi lcher had been requested to submit a report on bi 11 i ng for ambul ance
service and that such report would be forwarded to the Ambulance Advisory
Committee for consideration.
A copy of a letter and sample resolution received from County Judge Jon Lindsay
requesting that the city endorse an increase in the Harris County Flood Control
District maintenance tax from 5~ to 15~ is to be included on the agenda for a
workshop session of the City Commission.
The City Manager was requested to furnish the Commission with cost estimates
for money and manhours to mail all copies of the City"Currents simultaneously
and the feasibility of publishing the City Currents more than once monthly.
Items agreed on by members of the Commission for workshop sessions were:
Appointment of members of Long Range Planning Committee
Appointment of additional members to the Council on Aging
Interview consultants for preparation of updated personnel
procedures under the provisions of the IPA grant
Meeting with traffic consultant John Hudson regarding instal-
lation of traffic control signs, with particular emphasis on
location of "Stoplland IIYieldll signs. This item was in response
to a request from City Engineer David Steitle and his noting that
the deadline for installation of the signs for inspection and re-
imbursement was the end of November
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Review of recommendation of Chief of Police and City Engineer with
regard to truck traffic on Buffalo Speedway
Minutes of the regular meeting of the Electrical Board on October 17, 1977
were presented to the Commission for their information.
Minutes of the regular meeting of the Zoning and Planning Commission on Octo-
ber 11,1977, were presented to the Commission for their information.
Minutes of the regular meeting of the City Commission on Monday, October 10,
1977 were presented for consideration and the following action taken: Motion
by Commissioner Sellers, seconded by Commissioner Greene, that minutes of the
regular meeting of the City Commission on October 10, 1977 be approved as
submitted.
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Voting Aye: All
Voting No: None
With no further business to come before the Commission at this time, upon
motion duly made, seconded and carried, the meeting adjoured at 10:15 p.m.
/1ft? ~ 0
Mayor
ATTEST:
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Assistant City Secretary
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REGULAR MEETING OF CITY COMMISSION
NOVEMBER 14, 1977
The City Commission convened in regular session at the City Hall'on Monday;
November 14, 1977,7:30 p..m."with the following members pre?ent: Mayor Dunn,.
presJding; Commissioners Green~,~Parks, S~l]ers.and Thompson~ The City Attorney
and City Manager were also present.
The Invocation was pronounced by Commissioner Sellers.
The COlTl[llission was advised that a request had been recei,ved from Mr. Robert Musemache
and Mr. Lewis MariChal for a cu,rb cut on Rice~Boulevard abutting Lots 14ana 16,
Blo,ck 5, Virginia Cpurt Addition for deve16pmen.t of townhouse property.,
Hi- . Musemache stated' tbat $uch request ha.d previous ly been grante.d by the Ci ty 'Commi s-
sion to Mr. Sco.tt Zieg,ler, and Mr. Michael Cooper and.that they. were requesting' that
this'approval be transferred to them as present owners. He also stated that the re-
quest was made main~y. in ~he interest of safety because of .the heavy traffic flow
on and off Kirby. Drive. '
The following motion was made and tablea at the City Commission meeting on, October 24,
1977 until a full complement of the City Commission was present'to consider such motion:
Motion by Commission Sellers that the curb cut on Rice Boulevard abutting Lots 14
and 16, Block 5, Virginia Court ,Add.ition, to provide two (2) guest parking, spaces on
city property, be approved in bejlalfoL.developers Robert Musemache and Lewis Ma'richal
as recommended by the Zon.ing.andPlannii1~fCommission in its minutes of October 11,
1977 and as heretofore approved by the City Commission on. Februa'ry 14, 1977 for 'another
proposed development. .
Voting Aye: Dunn
Parks
Se 11 ers '
ThOmpson
Voting No: Greene
In accordance with previous action of the City' Commission bids received for electrical
work on the switchgear pa.nel at the water plant located at 3825 Milton were opened and
resul ts. announced as fo 1.1 ows:.
FIRM
LUMP SUMB'BID
PROPOSAL NO. 1
, , LUMP SUM BID
PROPOSAL NO.2
TOTAL BID
BOTH PROPOSALS
Fisk Electric Co.
Mid~West Electric Co.
Powell & Stephenson
Wolfenson Electric Co.
7,800.00
7,125.00 .'
7,640.00
5,900.00
" 11 ,700.00
10,480.00
8,940.00
9",875.00
19,500.00
'17,605.00
16,580.00
15,775.00
Motion' by Commissioner par'ks, seconded b~Cor'nmiss.ione'r Thompson, that bids for electrical
work on the switchgear panel at the ~a'ter"p'lantlocated at 3825 Milton be referred to
the City Manager, City Engi ne.er and C,onsu l:t i ng Eng i neer for tabu 1 at i on and recommendat i on.
.'
Voting Aye: All
Voting No: _None
Mr. Jerry Parish, consu.1ting architect with The McGinty Partnership advised the City
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Commission that it would be advisable to re-advertise the project covering repairs
to the tennis courts at Wier Park and stated that the city was more likely to re-
ce i ve bid proposa 1 snow tl:1an when the. proj e~t ,was,ori g i na lly advert i sed.
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Motion by Commissioner Thompson, secQnded by CQmmissioner Sellers, that the.City
Manager be authorized'to re-advertise for bids for repairs to the tennis courts at
Wier Park with bids to be received December 12,' 1977
Voting Aye: All
Voting No: None
The City Manager advised that the, City CommissJon ~houl~ appoint.a firm for ~uditing
the city's records., books andacco.unts for the, year 1977 and. that a letter had been
received from Cooper & Lygrand, Certified Public Accountants, who audited the re-
cords for 1976, proposing to examine the accounts Jar 1977 for $5,500.00. He stated
that City Treasu,rer:R6bbi e Bc3rneet, had presented a,wri tte:n statement concern i ng the
, excellence of the present ye~.r audit and., the capabi 1 itieso.f Cooper & Lybrand.
Motion by Commissioner Thompson, seconded by Comrilissione'r Par,ks" that Cooper &
Lybrand, Certified Public Accountants, be appointed to audit the records, books and
accounts of the city for. the yec3r 1977 at the price quoted in their letter of pro-
posal of $5,500.00.
Vot i ng Aye.: .A 1,1
Voting No: None
M,r. David LeClair, with GD.S Engineers, Inc., a.rriveaat th.e [Tleeting at this time
and after revi:ewing- the bids,on the,eleetrical work to be dorieto the control. 0
pan,el at' the watex pJant recommended thaLWOlfensonE.le.ctric be awarded the con- ~
tract on their low bid of $15,775.00. He stated that all firms were capab,le,and I
experienced and he was familiar with this companyls work performance and believed
they would do a good job.
The City Manager stated that inasmuch as it was des i ra.l;> 1 e' to have the work performed
during the winter months when the plant could be shut down and also to complete the
work so that it could be paid from the 1977 budgeted funds, he would advise the City
Commi sS,i on to accept Mr.. LeCla i rl s recommenda.t ion.;,
Motion by Commissioner Thompson, seconaedby Comm'is'sionerSellers, that WolfensOn
Electric Company be awarded a contract for the electrical work to the control panel
at the water plant on,their low bid of $15,775.00
Vot i ng Aye:' All
Voting No: None
Mr.'LeClair stated that the'City's contract w'ithGDS Engineers, Inc. was 90%com~
pleted at this time ana he would like to request permission to invoice at least 90%
of the account for payment.
He w.as advised that this reqLlest;was in order and upon receipt of invoice it would
be submitted to the City Commis,sion for approval.
The City Commission was advised that the city's contract with the Office of
Traffic Safety expires November 30, 1977 and that City Engineer David Steitle
advises all signs will be iriplace no later than November 21st and that he will
request the FHWA.on::-sit.e in.spection for later this .month,after wh.ich the sign
inventory wi1.1 be complete and the maintenance agreement signed.
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Mayor Dunn asked City Engineer David Steitle to coordinate information with the
Southwestern Argus to educate the cit'izens of West Univers'ity concerning the place-
ment of new and ola signs and the'reasons:for tlie overall signing-program.'
Ordinance Number 1099 was presented to the Commission and read in full:
AN ORDINANCE ~ROVIDING FOR THE CONTROL OF DIRECTION OF
VEHICULAR TRAFFIC AND PROHIBITING PARKING ON A CERTAIN
SECTION OF BYRON 'STREET; PROHIBITING PARKING ON,A CERTAIN
SECT I ON OF WEST PO I NT STREET; ESTABL ISH I t{; A . FRE I GHT CURB
LOADING ZONE ON CERTAIN SECTIONS OF CASE STREET; DEFINING
TERMS; FIXING PENALTY FOR THE VIOLATION OF SUCH REGULATIONS;
PROVIDING FOR'THE REPEAL OF ALL ORDINANCES OR PARTS OF ORDI-
NANCES IN CONFLICT HEREWITH. .
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS:
Section 1. That it shall be unlawful to drive any vehicle in an
east~~ly direction in the 4100 block 6f Byron Street.
Section 2. That it shall be unlawful to stop, stand or park any
vehicle on the south, side of Byron Street in the 4100 block.
Section 3. That it shall be unla~fuJ to stop, stand or park any
vehicle on theUwest side of West Point Street between Case Street and Byron
Street.
Section 4. That it shall be unlawful to stop, stand or park any vehi-
cles on the south side of 'Case'street from a point beginningnin~t~ (901) feet
east from the intersection of the curb line of Case Street and West Point Street
and extending easterly:a distance of one hundred twenty-five (1251) feet there-
from, providing, however, that vehicles:'used in:unloading and delivery or pick-
up and loading of materials shall be perm'itted to park orily, for the period of
time necessary for the expeditious unloading and delivery or pickup and loading
of materia~s. '
Sect i on 5. Signs shall be pos teCl- g i v'i ng not i ce of the d rrett i on of
trave 1 and the "No Parki ng'l zones.
Settion 6. Any person whO vi6late~ the provisions of this ordinance
shall, upon conviction, be fined any amount not less than $'1.00 and. not to ex-
ceed $200.00
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Section 7'. All ordinances or' parts of ordinances, in c()nfl:ict with
the'provisions of this ordinance; insofar as the same may c6nflict, are hereby
repealed.
Section 8. This ordinance shall become effective immediately upon its
passage and approval by the Mayor and': publ icatibn as reqiJi red by law.
PASSED AND APPROVED this
day of
, 1977.
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It was explained this o~dinahce was tb re1ie~e:congestion of traffic around
Colonial Park and espetla11y'make it easier for' vehicles in making necessary
deliveries to the area.
Motion by Commissioner Sellers, seconded by Commissioner Thompson, that Ordinance
No. 1099 be approved as read.
Voting' Aye,:. All
Voting No: None
Ordinance No. 1100 was presented to the Commission and read in full:
AN ORDINANCE AMENDING SECTION 23.-2,.23":3 AND ADDING
SECTION 23-3.1; CREATING THE OFFICE OF CITY TRAFFIC
ENGHIEER; PROVIDING DUTIES ,OF 'C'I;TY'T:RAFEIC ENGINEER;
PROVIDING FOR EMERGENCY AND:EXPERIMENTAL REGULATIONS;
PROVIDING FOR REGULATIONS TO BE IN WRITING AND FILED
WITH THE CITY SECRETARY; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE. CITY OF'WEST UNIVERSITY
PLACE, TEXAS:
Section 1. That Section 23-2: and Section:- 23-3 bf the Code of Ordi-
nances of the City of West University Place, Texas are hereby amended so that
hereafter said Section 23-2 and Sectibn 23-3 shall, read asfol.lows:.
"Section 23-2. City Traffic Engineer - Created; appointent; compen-
sation; duties; power.
(a) :There is hereby created the office of city'traffic engineer.
(b) . The City Commissionsha,ll appoint the City Engineer, Chief
'.of Police, br other qualified city emPloyee to perform the ~dditiona1
auties of City Traffic Enginee~.'
(c) The City Traffic Engineer shall receive no compensation in
addition to his compensation for holding the office of City Engineer,
Chief:of Police, or other ~osition with the city.
(d) The City Traffi~ Engineer shall have the responsibility and
authority" to: determine theinsta11'ation and' proper timing:and main-
,tenance of traffic control devices, to condu'ct engineering analyses
of traffic accidents and to devise remedial measures, to conduct
engineering investigation of traffic conditions, to plan the operation
of traffic on the streets of this',city, and to cooperate with other
city offi~la1sin the development of ~ays and'means'to improve traffic
conditions, and to carry out the additional powers and duties imposed
by ordinances of this city.
. ,
(e) The' City TraffiC Engineer is hereby empowered to make regula-
tions necessary to make effective the provisions of this chapter and
other traffic.,' ordinances.11
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IISection 23~3. City Traffic Engineer - Emergency and experimental
regulations.
(a) The City Traffice Engineer is hereby empowered to make tempo-
rary or experTment,al; traffic regLiTationsto cover emergencies or spe-
cial conditions: No such temporary or experimental regulation shall
remain in effect for more than ninety (90) days.
(b) The City Traffic En~ineer may test traffic-~ontrol devices
under actual conditions of traffic.'1
Section 2.' The Code of Oraina~ces of the City of West University
Place, Texas is hereby amended by the addition thereto of a section to be known
as Section 23-3.1 which said section shall read as follows:
I'Section 23-3.1 City Traffic Erigineer - Regulations, etc. to be in
writing and filed with City Secretary.
Every regulation, designation, delineation or determination pro-
~ulgated by the C1ti Traffic Engineer pursuant to the authority
granted in this chapter shall, unless otherwise provided herein, be
described in writing and filed with the City Secretary. Such writing
shall constitute a ~ublic record, and all persons shall be charged
with notice of the contents of the same.1I
Section 3. This ordinance shall become effective immediately upon
its passage and approval by the:Mayor as required by law.
PASSED AND APPROVED this
'day of
, 19 77 .
City Engineer David Steit1e explained this ordinance creating a traffic engineer was
to meet recommendations in the Traffic Study made' by John Hudson Traffic Engineers,
requirements of the State Uniform Traffic Control manual, and to remove certain
conflicts in the Code of Ordinances.
Some concern was expressed that', in creating this position and requiring only that
changes be filed for record with the City Secretary, the City Commission would be
losing its authority in this area and passing its responsibility to the citizens
to an employee. The matter of apprising the City Commission of changes was also
discussed and the City Manager said a reporting system could be worked out for
approval by the City Commission. CHy Eilgineer David Steitle'also poiRted out
that the traffic engineer would only be responsible for nStopll., 'Iyield", 11Th rough
Truckll, 1I0ne Way", IIParkingl' and similarsigns'and, that the City Commission would
still have authority over traffic signals, sch601 zones, speed limits and other
f10r traffi~ areas.
Motion by Commissioner Greene, seconded by Commissioner Sellers, that Ordinance No.
1100 be approved as read;
Voting Aye: Dunn
Greene
Sellers
Voting No: Parks
Thompson
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Ordinance No~ 1101 was presented to,the'CommiS'sion,andread in fulL
AN ORDINANCE AMENDING SECTIONS 23-50, 23-52, 23-69,
23-81, 23-82, 23-85~ 23-B6~ 23~108 AN~ 23~124 OF THE
CODE OF ORDINANCES OF THE:CITY Of WEST UNIVERSITYPLACE~
TEXAS; PROVIDING FOR RIGHT-OF-WAY AT INTERSECTIONS; DE-
SIGNATING ONE-WAY STREETS"AND:ALLEYS; ,PROH'IB'ITION OF '
TRUCKS; POWERS AND DUTIES OF CITY TRAFFIC ENGINEER RELA-
TI VE TO TRAFF"I C-:,CONTROL' f>EVI CES; , DES I GNAT! ON OF CROSS-
WALKS; PROVIDING FOR SIGNS AS:PRIMA FACIE EVIDENCE OF
TRAFFIC REGULATIONS; AUTHORITY FOR INSTALLATION OF TRAFFIC
'LIGHTS; PROVIDING FOR SPEED LIMIT SIGNS; AUTHORIZATION
OF STOP:INTERSECTlONS; AND PROV'IDING AN EFFECTIVE DATE.
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BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY
PLACE, 'TEXAS:
Section 1.. That Sections 23-50, 23-52, 23-69, 23-81, 23-82, 23-85,
23-86, 23"7108 and 23-124 of:the Code of Ordinances of:the City of West Univer-
sity Place,'Texas, are hereby amended so that:hereafter said sections shall
read as follows:
"Section 23-50. Right-of~way at intersections ~ yield right-of-way
signs.
(a) The City Traffic Engineer is hereby authorized to determine
and designate intersections where a particular hazard exists and to 0
determine whether vehicles on one of the intersecting streets shall
yield the right-of-way to vehicles on the other street or streets and
to erect a yield sign at every place where such a sign is needed.
(b) The driver of a vehicle approaching a'yield sign shall, in
obedience to such sign"slow down to' a speed reasonable for the exist-
ing conditions, or shall stop if necessary, land shall yield the right-
of-way to any pedestrian crossing the roadway on which he is driving
and'to any vehicl~ in the'intersection of approaching on another high-
way s6 closely as to const'itute an immediate hazard.11
"Section 23-52~ One-way streets and'a11eys.
The City Traffic Eng'ineet is hereby,authorized to designate
streets or portions' of streets and alleys Opon which vehicles shall
proceed and move in one direction only and to d~signate the direction
in which, movement is permitted, and to install official signs and
markings designating such one-way movement.
Upon those streets and parts of streets and in th0sealleys which
are designated as one-way streets or alleys, vehicular trafflc shall
move only in the indicated direction where signs indicating the direc-
tion of ' traffic are erected and maintained at every intersection where
movement in the opposite direction is prohibited.11
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"Section 23-69. Trucks prohibited from using certain streets.
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The'City Traffic Engineer is hereby authorized to designate cer-
tain streets or portions of streets which shall not be used by trucks
'traveling in the,city:and to. inst;all 'official signs :stating the pro-
hibited use, thereof. When'signs are erected stating "No Thru Trucks"
or IIThru Trucks Proh ib it~d", ',no person sha 11 operate any truck at any
time upon any of the:streetsor parts of streets so signed, except
that such vehicles may be operated thereon for the purpose of deliver-
ing or picking up materials or merchandise and then only by entering
such stre~t at the intersection nearest the de~tination of the vehicle
and proceeding thereon no farther than the nearest intersection there-
after. When signs are er~<;ted- stat i ng "No Trucks',I, no person sha 11
operate any truck:at any time upon any of the streets or parts of
streets so signed~ without the written permission of-the Chief of
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"Section 23-81... Generalp~wers and duties of City Traffic Engineer
relative to traffic-control devices.
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The City Traffic Engineer shall place and maintain traffic-con-
trol signs, signals, ahddevices when ~nd as required under this chap-
ter to make effective the provisions of this chapter, and may place
and maintain such addHiqnal traffic-control devicesi.,as':he may,,'deem neces-
sa ry- to':regul at'e, traff i c ,under: thi s' cbapteror underState law, ort6 ;:gu i de
, or,:warn:'ttaff"i"c.:,:"'1 t,~.sha 11 "be:tne-. d~'Pf oL the:C.r.ty'~Traf;fi c;~Engtneer-to super-
.., 'iliseo.thelristallatroiFand'prope)'i.timing and maintenance of traffic control
dev ices. II
~ISection 23-82. Designation of cross walks and safety zones and mark-
i ng traffi c lane,s..,
The City Traffic Engineer is hereby authorized:
(1) 'To designate and'maintain, by apprc;)priate devices, marks or
lines upon the surface of the roadway,' crosswalks at any
. i ntersection.,.."here" E'i n his \ op i n i:on,',there ls' parti'cu 1 ar dan-
ger to pedestrians crossing the roadway, and at such other
places as he may deem necessary.
(2) To establish safety zones of' such kind and character and at
such places as he may deem necessary for the protection of
pedestrians. '
(3) To mark traffic lanes upon the roadway of any street or highway
where a, regular al ignment of traffic is ne~essary.11
"Section 23-85. Signs prima facie evident of traffic regulation.
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Proof, in any prosectuion for any violation of this chapter,
applicable provision of this Code~ city ordi.n~nce" resolution or
motion or State law, that any traffic-control device, sign, signal or
marking was actually in place on any street in the city shall consti-
tute prima facie evidence that the same was installed by the City
Traffic Engineer pursuant to the authority herein granted.'1
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IISect ion 23-86: Ins ta 11 at ion of't raff i c 11 giltS author i zed.
The City traffic:Engineer~ as authorized by the City Commission
fr6m time to tim~,shall de~ighate-inte~seGtiohs ~t which ir~ffic
shall be controlled by electric traffit':control si,gnalsor lights and
shall cause such sIgnals or':l ights - to be .installed and maintained at
such intersections.11
IISection i~-108~ Speed limit signs.
Whenever the'speed limit:ibf thlrty (30) miles per hour, as pre-
sctibeCl by:Sect!on.23-104, is, by the provisions'ofthis article or
other ordinances of the CityCbmmission,:ih'creased or decreased at
any intersection or other place or upon any part of a street, the City
Traffic Engineer shall ,erect appropriate signs giving notice of such
speedlimlt, ~Md no suthli~Jt sha11 be"~ffective unless such signs
are erected at such intersectiohs of other place or part of such
street.11
IISection 23;.;i24.' Stop inters~c~i6ris.
_ The City"Traffic:,.Engineer' is hereb~ authorized to"determine and
designate lnters~ctlo~s where ~a~ticula~hazard exists and' to deter-
,mine wheiher'vehicles sh~li sto~ at one: or'~ore ~ritrances to any such
stop intersection, and sh~lle~ett a stop si~n'~t ev~ry such'place
where a stop is required.
When stop signs are erected:as;herein authorized at or near the
entrance to any 'Intersection, every driver of a vehicle approaching
a stop sign sh~ll stop before ~nteri~g the:~rosswalk on the near side
of the, intersection or in the event there is no cross-walk shall stop
at a clearly marked stop line,' but if none, then at the point nearest
th~ intersecting roadway where the driver has a view of apF>roaching
traffic on thei ntersect i ng' roadway' before' ente'ri ng' the intersection
except when directed to proceed' by a police officer. After having so
stopped, such driver'shall yield the right-of-way to other vehicles
which have entered the intersection or which are approaching so close-
,ly as to constitute an immediate hazard. Such driver, after having
so yi"elded,may proceed and the drivers of all other vehicles approach-
ing on the intersecting street shall yie.ld the' right-of-way to the
vehicle so proceeding into or across t~e intersection.11
Section 2. Th'is ordinance 'shall become effective immediately upon
its passage and appr~val by the Mayor a~ required by law.
PASSED AND APPROVED this
, .'
day of
, 1977.
Motion by ~ommissioner. Greene, seconded by Commissioner Sellers., that Ordinance No.
1101 be approved as read.
Vot i'ngAye:' ' Dunn
Gh~ene
Sellers
Voting No: Parks
Thompson
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Ordinance No. 1102 was presented to the Commission and read in full
, '
AN ORDINANCE AMENDING SECTIONS 23"127,..23-129(b), 23-135(a)
AND 23-136(a) OF THE CODE OF ORDINANCES OF THE CITY OF WEST
UNJVERSITY PLAC~", TEXAS; PROVIDING, FOR CITY TRAFFIC ENGINEER
TO BE SUBSTITUTED FOR'THE CHIEF OF POLICE IN DES'IGNATING'AND
MARKING OF PROHIBITE,D OR L1,MITED PARKING .AREAS,; PARALLEL AND
ANGLE PARkiNG; DESIGNATION AND USE OF CURB LOADING SIGNS;
DES I GNAT! ON AND USE OF BUS STOPS AND TAX I CAB, STANDS; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS.
Section 1. That Sections 23-1i7, '2j-129(b)', 23-135 (a) and 23-136(a)
of the Code of Ordinances of the City, of West UnJversity Place, Texas are hereby
amended so that hereafter said sections shall read as follows:
"Section 23-127. Designation and marking of parking spaces ~nd areas
where parking is prohibited or limited.
(a) The City Traffic Engineer shall cause. parking spaces, areas
in which parking is prohibited and time 1 imit parking areas to be
maintained and marked off in and on such streets and parts thereof as
he deems necessaJ:"Y. All, such spaces or areas shall be clearly indi:-
ca~ed' by ~pprop~iate sfgns or markings on the pavement.
(b) 'In areas des ignated~s1:imel imit.parking a~eas, parking
may be 1 imited to any, peri'od described by the City Traffic Engineer,
the same to be d~signated ~it~"cl~~rly distinguishable mafkJngsot
s{gns at, both ends of the time limit area and ~t r~asonable inter-
vals betwee~ thebeginriing an~ ending.of such time limit ~rea, indi-
cating the time allowed for parking in such area.
{c} ~Any tim~~limit oh'parkJng(~~tablished;Uri~~r tht~;section
shall apply on such days and between such hours as prescribed by the
City Tr:affi c Eng i neer: .11
"Section 23:-1Z9~ Parallel and angle parking.
(b) The City Traffic Engineer shall determin~ upon what streets
,angle parking shall be permitted and shall mark or :signsudi streets,
but sucb angle parking shall not be. indicated upon ,any federal-aid
or state highway withLn the cityunlesstheStateHighway Engineer
has determined that the road\;lay,is, of sufficient width to permit angle
parking without interfering with the free movement of traffic.11 '
IISection 23-135. Designation and use of cu~b loading zones.
(a) , The City Traffic Engineer is here~y authorized to determine
the location of passenger and freight curb loading zones and shall
place and maintain appropriate signs indicating the same and stating the
hours during which the, provisions of this section are appUcabl~,
where, in his opinion, the d,imensLons of the streets and sidewalks,
the flow of traffic and the use of property abutting the streets are
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such that he finds iLto be, necessary for the free flow and expedi-
tioushandUng of traffic and, the safety of persons and property.11
IISections 23~]36. Designation and use of bus stops and taxlcab stands.
(a) The City Traffi~ Engine~r is hereby authorized to establish
bus stops and taxicab, stands on ,s,uch publ ic streets in such places
and in such number as he sh~ll determine to be of the greatest bene-
fit and convenience to the public, and every such bus stop and taxi-
cab stand shall, be designated by appropriate .signs.1I
Section 2. This ordinance shall become effective immediately upon
its passage and approval by the. Mayor as required by law.
PASSED AND APPROVED this'
. day ,of
, 1977.
Motionby Commi ss ioner, S~llers, secqnded by Commiss ioner Greene, that Ord i nance No.
1102 be approved as: read;
Voting Aye:. Dunn
,I:] reene
Sell e,rs
Voting No: Parks
'Thompson
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Mayor Dunn asked the City Engineer to,investigate:changing of bus route on Sunset Blvd.
After pass~ge of Ordinanc~ No. .1100 cr;eating the position. of eity Itraffic engineer, 0,
a motion was made. by Commission Thompson, sec08ded by Commissioner Parks, that Chief
of Pol iceBi 11, Norman be :appqinted CHy,Traffi,cEngineer. .
Motion by Commissioner Parks that motion to appoint.a City Traffic Engineer be
tabled until such 'time as rhe Commissiori bas an6pp6rtunityto discuss qualifications
of all parties.
Motion by Commissio[ler Parks died for laGk of a se.cond.
In answer to a question to the City Manager concerning the qualifications of Chief
Norman to serve as City Traffic ~ngineer, he stated..that he did not believe he is
well qualified as this is not a part of police officer training.
Mayor Dunn el icited .froin City Engineer David ,Steitle that although he received a
degree as a general'civil engineer, :he had received his master's degree in transport-
ation,. that he is fami 1 iar with, ,Federal clOd State manuals on traffic control, that
he was employed several years .with a lar:ge consulting engineer-ing firm:and had actively,
engaged in preparing a traffic study similar, to ,the:one.done for this city by Traffic
Eng i neers, 1 nc.
Voting Aye: Parks
Thompson
Voting No: Dunn
Greene
Se 11 ers
Motion by. Commissioner G~eene, seconded by Commissioner .sellers, .that City Engineer
David,Steitl~, be appointed City Traffic Engineer.
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Voting Aye: Dumm
Green
Sellers
Voting No: Parks
Thompson
John Mitchell of Mitchell Carlson,& Associates reported to the Commission that there
has been some delay in the delivery of the heater element for the pnuematic cover
for Colonial Park swimming pool out that he had been informed it would arrive Novem-
ber 30th and that the installation, would be made sometime the first week of December.
He also reported that all required pattern drawings, shop'drawings and material sub-
mittals had been received. Mr. Mitchell recommended that Appl ication No. 1- in' the
amount of $7,200 from Syxygy Constructs, Inc. be approved for payment;,
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that Application
No.1 in the amount of $7,200 from Syzygy Constructs" Inc.,:for 10%due'($3,600) on
execution of contract and placement of order and 10%($3,600) upon approval of all
required pattern drawings, shop drawing~ and material',submittals be approved for
paymen t .
Voting Aye: All
Voting No:: None
Mr. Mitchell also reported that Dickey Electric Company had completed all the items
on the punch 1 ist for work done at,Colon:ialPark but that it was discovered that
two of the light fixtures were not functioning. He stated that Mr; Dickey had been
informed of this and that he had informed him that Final payment would be withheld
until these fi~tures had been replaced.
A request from the Council on Aging to the City Commission to approve appHcation
for Title VI I (Mealsite Program)~rant to continue West University Senior Center for
the grant period of a year beginning December 1, 1977 was presented.
the City Manager aovised that the city paid~$50:per month: to St. George Orthodox
Church for rent~l and utilities which is"reimbursed by Harris County. He also
noted that the grant has been increased by 5% making a total of $9,240 for the
year specified.
Motion by Comm,issioner Thompson, seconded by Commissioner Greene, that the City
Commission approve application for:Title VII (Mealsite Program)'~rant to cOntinue
West University Senior Center for the grant period of a year beginning December 1,
1977. '
Voting Aye: All
Voting No: None
Motion by Commissioner Parks, seconded by Commissioner Thompson, that the following
persons be appointed.to the Council on Aging to fill vatancies:
,Robert L. Beck
4028 Arno 1 d
Father John Namie
3505 B.issonnet
Rob~rt M. Chamberla'in
6421 Westchester
Ms,., Jerri Wh i te
6711 Brompton
A request from Wahlberg & Morales, Architects, and Planners on behalf of their client
Vent.ure Properties, Inc. for sharing the cost of sanitary sewer line installed to
serve Lots 8, 9 and 10, Block 1 Krenzler Court Addition was presented to the Cbmmis-
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s i on.: < The: C i ty'J;1anager:-'.:saJd: an, investiga':l;ion::.determlneda numbeb- of::. i'rregul ar,i ties :IJ
ih tbe1in~tallation and.asked,that the reqaest~nbt be:acted upon:~hti]sucb time as.
they were informed the corrections' had been made.
Resolution Number 77-29 was presented to the Commission and read in full:
WHEREAS,the',City Commission has through' the budget process and
appropriate action, 'designated certain projects and ,programs which have not
been accomplished; nor funds expended; a~d
WHEREAS,-,it'is the desire of,the City Commission to encumber certain
funds for these specific projects and programs; and
WHEREAS, it will p rov i de account i ng: gu'i de 1 i ries, wh i ch' the' City
Treasurer may establish to properly enclumber said funds for future expenditure.
NOW, THEREFORE, BE"IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS:
Section 1. Tnat funds for the following projects be encumbered for
expenditure during the year 1978 asdeemed_adv'isable by the City-Commission:
1.
Improvements for Wier Park
(Revenue Sharing Fund Account #62-511)
$ 515.00
2~
Treesfo~Whitt John~on Park
(Genera I Fund Account #17-521)
$ 500.00
Section 2. This Reso'lution shall take effect and be in force immediately
from and after its passage and approval by the Mayor.'
PASSED AND APPROVED this
day of
, 1977.
The City Manager advised that this resolution was prepared following a request from
Joe Williams, Chairman of the Parks and Recreation Boa~d.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that Resolution
No. 77-29 be approved as read.
Voting Aye: All
Voting No: None
Assistant City Manager'Dick Rockenbaugh advised the Commission that following their
instructions he had talked by telephone to city officials in Austin, Alice, LaMarque
and Deer Park co~cerning their opinions on the relative merits of preparing personnel
programs by Lifson, Wilso~, Ferguson, Winick, Inc., Houston, Texas and representa-
tives of the U. S. Civil Service Commission. He stated that noe of the city offi-
cials had any negative remarks concerning either. Mr. Rockenbaugh stated that the
selection of a firm to design the personnel program and prepare the manual for the
city rests with the City Commission to determine which firm could do the best job
in accordance with their presentations.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that Lifson,
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Wilson, Ferguson, Winick, Inc. be employed to study and prepare new personnel pro-
cedures under the Intergovernmental Personnel Act Grant.
Commissioner Michael Parks left the meeting room at this time.
Voting Aye: Dunn
Sell ers
Thompson
Voting No: Greene
Commissioner Parks returned to the meeting at this time.
Ordinance No. 1103 was presented to the Commission and read in full.
AN ORDINANCE FINDING AND DETERMINING THE NECESSITY FOR
MAKING EMERGENCY REPAIRS TO INTERNATIONAL HARVESTER TD15
CRAWLER TRACTOR USED AT THE SANITARY LANDFILL; DETERMINING
THAT MAKING THE NECESSARY REPAIRS SHOULD BE ACCOMPLISHED
EFFICIENTLY AND ECONOMICALLY ON A FORCE: ACCOUNT. BASIS;
SELECTING THE FIRM OF PLAINS MACHI~ERY COMPANY OF HOUSTON,
TEXAS TO MAKE SUCH REPAI RS AS A~, I NDEPENDENTCONTRACTOR;
AND FINDING AND DECLARING AN EMERGENCY FOR THE MAKING OF.
SUCH REPAIRS.
WHEREAS, it was ascertained that the International Harvester TD15
Crawler Tractor used in the city's operation at the sanitary landfill was in
dire need of major r~pair~ to. place and keep such machine in proper condition
to pe~form the work requir~d at'~aid sa~itary landfi11; and
WHEREAS, it was necessary that such<repairs be made at the earliest
possible time to prevent an interruption of the operations at the sanitary
landfill; and
WHEREAS, the City Manager advised the City Commission:onAugust8,
1977 that the International Harvester TD15 Crawler Tractor was unoperable and
needed extensive repairs whi~h at the time was estimated at $5,300; and
WHEREAS, the City Commission authorized the City Manager to proceed
with having the repairs on th~ tract6r maaeby Plains Machinery Company,
Houston, Texas; and
WHEREAS, the fl:lll extemt of the repairs could not be:determined until
the tractor was torndown and rebuilt; and
WHEREAS, the exact' amount of parts, labor, material and transportation
of the tractor amounted, to $6,810.46; and
WHEREAS, it was hot projected'that extensive repairs wou,ld be needed
for the 'tractor during th~ year 1977, o"nly .$2,ooO.bO:was budgeted for minor. re-
pairs.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS:
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Section 1. That the City CQrnmission of the City of West University. lu~:l ,",'.:'
Place, Texas finds and determines the necessity for making the extensive re-
pairs to the InternationaJL.HaEYestef"T915;-.(~rawler I;f:acto:r used in its. operation
at the sanitary landfill which consists of replacing steering brake disks, re-
placing pinion, bearings'and seals, replacing carrier bearings, rebuilding and
reinstalling the final drive assembly, replacing master pinion track and re-
placing side track plate and transportation to and from the shop site.
Section 2. That Pl<;lins'MachineryCompany of Houston, Texas, a repu-
table firm, experienced in repairs and maintenance of machinery of this kind
did make the required repairs and:the tractor is now in service and operating
satisfactori ly.
Section 3. That the action of _the City Manager and Sanitation Super-
intendent in having repairs made in the amount of $6,810.46 by said Plains
Machinery Company on an emergency basis in order to operate the sanitary land-
fill in accordance with the required practice be ratified and confirmed.
Section 4. That the cost of:such repairs exceeded the amount
appropriated in the 1977 budget and it is therefore necessary and the City
Commission does hereby appropriate~an additional $4,810.46 from the unappropri-
ated surplus of the General Fund for the cost of making the necessay repairs
to the s~id tractor.
SectiQn 5~ That because of the nature of the operat10n of the sani-
tary landfill to comply with State, Health Department-regu,lat-ions, an emergency
did exist because the tractor was inoperable, therefore the work was done on
an eme-rgency force account. bas is.
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PASSED AND APPROVED this
day of
, 1977.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that Ordinance
No. 1103 be approved as read..
Voting Aye: All
Voting No: None
The City Manager' advised the Commission ,that unfortunate.ly the TDl5 tractor had
again become inoperable because of problems with the transmission and was being
repaired at this time and that a backhoe used in the Water-Sewer Department was
also being repaired and that we had no estimate of work on these two pieces of
equipment at this time.
Reso'lu.tion, No. 77-30 was presented to the Commission and read in full.
WHEREAS, the City Commission has been advised by the City Manager
that there has been a cont-inuing settl ing of- the earth and' an apparent de-
teriorati()n and break down in th~ sewer manhole and piping arrangement in the
sanitary sewer lift station located at the' intersection of Duke and Vanderbilt
Streets and it is becoming progressively worse; and
WHERAS, the city did not have the facilities, equipment and personnel
to make major repairs of this contemplated nature; and
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WHEREAS, it was impractical to prepare specifications for the purpose
of taking bids as the extent of the repai rs WaS unknown and the cost of making
such need~d repairs wa~,an. indeterm.in<3ble amount; and
WHEREAS, the city engaged an independent contractor during.the month
of February, 1975 to make extensive repairs which did not fully correct the
problem; and
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WHEREAS, Whitelak, Inc., 2530 Knoblock, Houston, Texas had been re-
commended as a capable contractor to make'such repairs and said contractor had
completed a sanitary sewer contract for the city and their experience record and
service were very satisfactory.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS:
Section 1. That for the preservation of the public health and welfare,
efficient and continued service, the repairs of the sanitary lift station at the
intersection of Duke and Vanderbilt Streets was deemed to be of an emergency
nature.
Section 2. That the action, taken by the Mayor and City Manager
to employ Whitelak, Inc., in accordance with their schedule of charges, to make
the necessary repairs to the sanitary sewer lift plant be ratified and confirmed.
D
Section 3. That the necessary expense for service rendered and equip-
ment and material furnished by Whitelak, Inc. in the amount of $12,170.00 to
repair said sanitary sewer lift station as approved by the City Engineer be
charged to unappropriated surplus of the Sanitary Sewer Operating Funds for the
year 1977.
PASSED AND APPROVED. this
day, of
" 1977.
Motion by Commissioner Sellers, seconded by Commissioner Thompson, that Resolution
Number 77-30 be approved as read.
Vot i ng Aye:. All
Voting No: None
Invoice iri the amount of $lD,159.90 from Whitelak, Inc., for final payment (retainage)
for construction of sanitary sewer service to townhouse area was presented for con-
sideration.
Motion by Commissioner Tho~pson~ seconded by Commissioner Sellers, that invoice in
the amount of $10,159.90 from Whitelak, Inc., for final payment (retainage) for
the construction of sani tary sewer service to townf:rousearearbe approved'forpayment.
Voting Aye; All
Voting No: None
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Invoice in the amount of $1,970.00 from Charles F.Cockrell, City Attorney, for
legal services for July,.Augustand September, 1977 was presented for payment.
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Motion by Commissioner Parks, seconded by Commissioner Thompsoo, that invoice
in the amount of $1,970.00 from Charles F. Cockrell, City Attorney, for legal
services for July, August and September, 1977 be approved for payment.
Voting Aye: All,
Voting Nb: None
Ordinance No. 1104 was presented and read in full
,AN ORDINANCE AMENDING SECTION 24-73,OF THE CODE OF
'ORD I NANCES OF THE CITY, OF WEST UN:I VERSITY pLACE; TEXAS;
ESTABLISHING CHARGES TO BE PAID FOR WAT~R METERS; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS:
Section 1.. That Section 24-7~ of the Code of Ordinances of the City
of West Univ~rsity Place, Texas shall be amended so that said section shall
read as follows:
. "Section 24-73. The City shall ,make the following charges for water
meters furnished to,connections served by the City:
SIZE
CHARGE
5/8" X 3/4"
3/4" x 3/4"
1" x 1"
1-1/2" X 1-1/2"
2" x 2"
]25.00
150.00
200.00
350.00
475.00
Prices for meters over two inches in siZe shall be negotiated between
the ~hy and the person desiring same.11
Section 2. The fact that the cost of water meters, pipe, brass goods,
labor, the use of trucks,and tools, and the installation thereof have increased
considerably since the year 1956, when previous charges were established, and
further that numerous requests, are made for new water meter service, constitutes
an emergency.
Section 3. This Ordinance shall become effective immediately upon
its passage and approval. by the Mayor as required by law.
PASSED AND APPROVED this'
daY-Df .
, 1977.
The City Manager advised, the above charges were arrived at from consultation with
Water-Sewer Superintendent Phil Briscoe based on cost estimates for water meter
connections.
Motion by Commissioner Thompson, seconded by Commissioner Parks, that Ordinance
Number 1104 be approved as read.
Voting Aye: All
Voting No: None
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City Attorney Charles Cockrell reported to the Commission that at the request
of attorney representing Mr. W. M. Campbe'll in suit Campbell vs. West University
Zoning Board of Adjustment, a meeting has been arranged with Building Inspector
Wayne Perry, Mr. Campbell and his attorney and himself on Tuesday, November 22,
1977 .
The City Manager advised that city offices would be closed for Thanksgiving
holidays Thursday, November 24th and Fr1day, November 25th.
The City Manager advised that surplus property lists were still incomplete at this
time and would be presented at a later date for a discussion of dates for auc-
t ion i ng of ,the i tems~: ;..3, He a 1 so stated that a cost es t imatefor va r i ous
printings of "City Currents" had been prepared, but that it was his opinion that
more studies should be made before presentation to the City Commission for considera-
tion.
Commissioners Thompson and,Sellers expressed concern over the manner in which they
had observed some citiz:ens,nandl ing .leaves, by sweeping them i.nto'the- storm sewer
system and asked if instructions on the proper handling of leaves could not appear
in "City Currents". They were advised that this matter is in the current issue of
"Currentsll.
Commissioner Parks stated that ,he was interested in arrangin9a meeting with offi-
cials of Bellaire and possibly other cities to discuss mutual problems and in-
quired of the City Attorney the proper procedure for posting of such meetings.
The City Attorney advised that he would research this matter and prepare a
written opinion.
Mayor Dunn reported that a meeting with County Commissioner Tom Bass and members
of his staff, City Manager and himself was held on Friday, November 11th, and that
most of the discussion concerned proposed changes at the library and that Commis-
sioner Bass' office would prepare a list of eight items they are concerned about.
It was the Mayor's opinion that most of the requests could be taken care of without
any trouble. '
Workshop meeting was scheduled for Thursday, November 17, 1977 to include the
following matters:'
Long Range Planning Committee
Compensation Package
'Sewer Plans
Personne 1
Minutes of the special meeting of the Zoning and Planning Commission on
November 7, 1977 and the regular meeting of November 8, 1977 were presented to
the Commission for their information.
Minutes of the regular meeting of the Zoning Boa~d of Adjustment on October 10,
1977 were presented to the Commission for thierinformation.
Minutes of the regular meeting of the City Commission on October 24, 1977 were
presented for consideration and the following action taken: Motion by Commissioner
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SEd lers, 'seconded by Commissioner Parks, that minutes of the regular meeting
of the City Commission on October 24, 1977 be approved as submitted.
Voting Aye: All
Voting No: None
With no further business to come befo~e the Commlssion at this time~ upon
motion duly made, seconded and carr'ied, the meeting adjourned at 10:35 p.m.
.
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REGULAR MEETING OF CITY COMMISSION
November 28, 1977
The City Commission convened in regular session at the City Hall on Monday,
November 28, 1977, 7:30 p.m., with the following members present: Mayor Dunn,
presiding; Commissioners Greene, Parks and Sellers. The City Attorney and
City Manager were also present. Commissioner.Thompson was absent.
The Invocation was pronounced by Mayor Dunn.
Mayor Dunn advised the Commission that consideration of a recommendation of
the Parks and Recreation Board for. the construction of a mini-basketball court
at Colonial Park would be. considered in workshop session.
The Commission was advised that all utility improvements at Colonial Park had
been completed by Dickey Electric Company; that all fixtures were in proper
working order; and Architect John Mitchell had recommended payment of the
final application in the'amount of $1,669.90.
Mot ion by Commiss ioner Greene, seconded by Commi ss ioner Sell ers, thc3t f i na 1
payment in the amount of $1,669.90.be made to.Dickey Electric Company for
construction of utility improvements at Colonial Park.
Voting Aye: All
Voting No: None
A letter of resignation as a member of the Safety & Accident Review Board sub-
mitted by Mr. Weldon Alley was presented to the Commission. The City Manager
advised the City Commission that Mr. Jack Mann, formerly employed as Assistant
Building Inspector, had resigned such'position because of an, injured hand which
required surgery, and Mr. Alley had been employed as Assistant Building
Inspector.
Motion by Commissioner Sellers, seconded by Commissioner Parks, that the City
Commission accept Mr. Weldon Alley1s resignation as a member of the Safety &
Accident Review Board.
Voting Aye: All
Voting No: None
It was noted that the resignation of Mr. Alley woudl require appointment of
another member to serve on the Safety & Accident Review Board and that the pre-
vious meeting held by such Committee was attended only by city. employees and
Mr. Black. It was further noted that the City Manager would provide the City
Commission with the name of qualified residents to be considered for appoint-
ment and that a deci'sion had been made to hold future meetings of the Board at
4:00 p.m.
A lease contract between the city and John L. Thoede & Son; Company on a tract
of land located at 4213 Bellaire Boulevardwas,present~d for consideration. The
City Manager advised that he sought the advice of two appraisers in order to
determine rental value of the property and it was believed that a contract could
be negot i ated for $600/$650 per month and that the city was 'not ob li gated to pay
any ad valorem taxes, maintenance of operating costs.
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City Attorney Charles Cockrell stated that the lease was for a primary term of U
four years with an option to renew for an additional three year period and .,
essentially was the same contract previously entered into with John l. Thoede
and Son, Company.
The Commission.was advised that Mr.' Thoede'was anxious to ..renew the lease inas""
much as he planned to insulate the building and install additional air condition-
ing.
Motion by Commissioner Parks, seconded by Commissioner Green, that the City
Manager be authorized:to enter into negotiations' with John:L. Thoede,& Son Company
for rental of city owned property on Bellaire Boulevard for $600/$650 per month,
and that the Mayor be authorized to execute a lease_contract on behalf of the
city.
Voting Aye: All
Voting No: None
Invoice No. 5470, in the amount of $2,700.00, submitted by GDS Engineers, Inc.
for engineering servi6es performed in evaluating repairs necessary at the Milton
Street water pumping:station was'presented for consideration.
Motion by Commissioner Sellers, seconded by Commissioner Parks, that the City
Commission approve for payment invoice no. 5470, in the amount of $2,700.00 for
engineering services rendered at the Milton Street water pumping station.
Vot ing Aye: All
Voting No: None
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The Commission was presented proposed specifications for purchase and delivery
of a dumbwaiter for installation at the Library as a book lift. It was noted
that certain electrical and structural changes necessary for the installation
of the book lift would not be included in the'purchase price whichwqs estimated
to be approximately $5,000. 'PhOtographs of the shaft for installation of the
lift included when the building was constructed were presented to the Commission.
Motion by Commissioner Parks, seconded by Commissioner Green, that the City
Manager be authorized to advertise for ~ids; for purchase. ~nd~installation of a
dumbwaiter for use as,;a book,lift at the Library, with such bids to be received
by the City Co~mission'on January 9, 1978.
Vot i ng Aye': All
Voting No: None
The City Manager was instructed to investigate safety guards for the installa-
tion in response to cbncern expressed by librarian Ginhy M~rtin.
A letter from Mr. Royal Hatch, Executive Director of the Houston-Galveston
Area Council, requesting designation of representatives to serve on the
General Membership Body for the year 1978 was presented for consideration.
Mayor Dunn recommended that the city' continue wi-thi ts present representatives
who are Commissioner Betty Sellers as Delegate and Commissioner Michael Parks as
Alternate Delegate.
Commissioner Sellers requested that consideration be given to making provisions
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Resolution Number 77-31 was presented to the Commission and read in full:
WHEREAS, City officials have determined that it is to the best interest
of the citizens of this city to continue its membership in the Houston-Galveston
Area Council; and
WHEREAS, the B~-L~wsof the Ho~ston-Galveston Area Council requires
the appointment of a duly elected representative of each of the governmental
units for the year 1978.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
WEST UNIVERSITY PLACE, TEXAS:
Section 1. That Commissioner Betty Sellers be, and she is hereby,
designated as its representative to the General Membership Body of the Houston-
Galveston Area Council for the year 1978.
Section 2. That the official~ Alternate authorized to serve as the
voting delegate' should the hereinbefore named delegate become ineligible, or
should she resign or be unable to attend~ is Commissiorier Michael Park.
Section 3. That the Executive Director of the Houston-Galveston Area
Council be notified of the designation of the hereinabove named delegate and
alternate.
PASSED AND APPROVED this
day of
, 1977.
Motion by Commissioner Parks, seconded by Commissioner Greene; that Resolution
Number 77-31 be approved as read.
Vot i ng Aye: All,
Voting No: None
Minutes of the regular me~ting of the Parks & Recreation Board on November 14,
1977, was presented to the Commission for their information.
Minutes of the regular meeting of the Zoning Board of Adjustment on November 16,
1977, were presented to the Commiss,ion for their information.
Minutes of the regular meeting of the Electrical Board,on NoVember'21, 1977, were
Presented to the Commission for their information.
City Attorney Charles Cockrell ,advised that he had been notified that the Motion
for Summary Judgment had been set in the'. Subsidence District Suit and advised by
the Pasadena Legal Department of a meeting to be held on December 1st. Mr.
Cockrell stated that he had reviewed the Beckeridorf opinion (Kary rice farmer)
and it appeared that the Court had answered most of the questions raised as a
part of the present suit, and there was a good possibil.ity that the Cour.t would'
g rant the defendant's mot i on for: summary judgment,.
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Mr. Cockrell also advised that he had met with the arrorney representing Mr.
Winfield Campbell in his suit against the Zonirig Board of Adjustment and that
the city's Zoning Ordinance appears to be somewh,at ambiguous with regard to
how much of a bakcyard area can be occupied. Mr. Cockrell recommended that
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218
consideration be given to the employment of outside counsel in the event the
matter' goes to Court."
Motion by Commissioner Greene, seconded by Commissioner Sellers, that City
Attorney Charles Cockrell and City Manager Whitt Johnson be authorized to seek
outside couns~1 for defense of a suit filed by Hr. Wirifield Campbell against
the Zoning Board of Adjustment.
Vot i ng Aye: A II
Voting No: None
The Commission was advised that Mr. Michael L. Griffin"of Big Lake, Texas, had
been employed to manage the'Colonial Park Recreation Center and would report
for duty on D~cember 5, 1977.
Subsequent to reviewing information contained in a bulletin::- issued by the Texas
Agricultural Extension Service-Texas ASM regarding funds allocated for outdoor
recreation projects and Community Development: Program grants, the:City Commission
instructed that copies of the information be forwarded to the Parks and Recr~ation
Director and members of the Parks & R~creation Board with a reque~t that any re-
commendations they might have be presented to the Commission at its next regular
meeting on December 12th.
Attention of the City Commission was directed to information regarding. a seminar
to be held at the City Hall on Thursday and Friday sponsored by the Association
of City Clerks and Secretaries of Texas.
In response to an inquiry by Commissioner Parks regarding status of;~lans fo~
replacement of the wastewater treatment plant, the Commission was advised that
representatives of an engineering firm would meet with the Commission in work-
shop session on Thursday, December 1st to discuss available federal funds and
engineering aspects of a desirable wastewater treatment plant.
The following itesm were selected by the Commission to be included on notices
to be posted for workshop sessions on Thursday, December 1st and Monday, Decem-
ber 5th:
Meeting with representatives of engineering firm for con-
sideration of the wastewater treatment plant
Interview candidate for Long Range'Planning Committee - Dick Adkins
Interview candidates fo Plumbing Board - Doug Toole, Roy Harper,
Mike Hinrich, Ronald Raylor, Gerald Kerbow, fT. O. Sword
Recommendation of Parks &. Recreation Board for construction of mini-
basketball court at Colonial'Park
Meeting with city officials of City of:Sellaire
In reply to a question from Commissioner Greene regarding use of the handball
courts at Colonial Park, the Commission was advised that the courts are being
extensively used, especially at night and on week-ends.
The Commission was advised that th~ Director of Park~ and"Recreation is in the
process of preparing a report showing use of the handball and tennis courts
since opening.
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Minutes of the rebular meeting of the City Commission on Monday, November 14th'
were presented for consideration and the following action taken: Motion by
Commissioner Parks, seconded by Commissioner S~llers, that minutes of the regular
meeting of the City Commission on November 14th be approved as submitted.
, Vat i ng Aye: All
Voting No: None
With no further business to come before the Commission at this time, upon motion
duly made, seconded and carried, the meeting adjourned at 8:55 p.m.
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ATTEST:
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REGULAR MEETING OF CITY COMMISSION
December 12, 1977
The City Commission convened in regular session at the'City Hall
December 12, 1977, 7:30 p.m. with the following members present:
presiding; Commissioners Greene, Sellers and Thompson. The City
City Manager were also present. Commissioner Parks was absent.
on Monday,
Mayor Dunn,
Attorney and
The Invocation. was pronounced by Commissioner Green~.
Mr. Niles Ruckstuh~~. 3915 Villanova, appeared before the Commission to express
his interest in building a residence on property abutting Poor Farm Ditch south
of Duke'Street.
Commissioner Parks arrived at the meeting at this time.
Mr. Ruckstuhl presented a sketch of the proposed residence, noting that there
were no provisions for ingress and egress to the property; that he had no de-
sire to interfere with plans for the proposed construction of Independence Park;
and that he would dedicate an easement for street construction. Mr~ Ruckstuhl
stated that Mr. King, owner of the four lots was also interested in construction
of a new residence on the adjacent lot and if owners of the other property were
not interested in developing such property, a cul-de-sac could be constructed
to provide ingress and egress to the two lots propo6ied for development.
Mr. Ruckstuhl stated that his primary reason for appearing before the Commis-
sion was to determine whether or not the proposed construction was feasible
and action that could be taken by the city to provide ingress and egress.
Mayor Dunn suggested that the proposal be referred to the Zoning and Planning
Commission.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the
proposal from Mr. Ruckstuhl be referred to the Zoning and Planning Commission
for study and recommendation.
Voting Aye: All
Voting No: None
The City Manager advised the Commission that a request had been received from
the Parks and Recreation Board to be included on the agenda for the meeting
to present a number of recommendations.
Mr. Jerry Parish, Parks and Recreation Board, advised the Commission that the
Parks & Recreation Board met on December 7, 1977, with the Director of the
Parks and Recreation Department, in regard to the proposed basketball mini-
court project at Colonial Parks. Mr. Parish reviewed the recommendation of
the Board stating that the Director would like to have a full-size court at
this location which was not considered feasible inasmuch as it would conflict
with existing electrical service and playground equipment and would not fit
on the property available for construction purposes.
Motion by Commissioner Parks, seconded by Commissioner Thompson, that funds
provided in the 1977 budget for construction of a mini-basketball court be
encumbered to be included in the 1978 budget in event action cannot be taken
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this year, and that this item be included on the agenda for a workshop session
of the City Commission..
Voting Aye: All
Voting No: None
Mr. Parish advised the Commission that the Parks and Recreation Board had
received information from the City Manager regarding funds allocated for out-
door recJ;eation projects through the Bureau of Outdoor Recreation and that
it was such Board's recommendation that fllllds be sought in the name of the
West University Independence Park project.
Mr. Parish stated that plans are being formulated for the establishment-of a
non-profit corporation titled "West University Place Independence Park Fund"
to serve as a vehicle, whereby civic minded citizens can contribute tax exempt
donations for Independence Park and hopefully the $50,000 required as matching
funds will be rais.ed. '
Motion.by Commissioner Parks, seconded by Commissioner Sellers, that applica-
tion be mad~ to the Bureau of Outdoor Recreation for flllldingfor Independence
Park and a basketball court at the West University School; both projects
being subject to the city's being able to raise the necessary funds as re-
quired by BOR'. for matching funds.
Motion withdrawn by Commissioner Parks, accepted by Commissioner Sellers.
Motion by Commissioner Parks, seconded by Commissioner Thompson, that it is
the intent of the City Commission to make application for BOR funds for
Independence Park and that the city not commit any funds of its oWn but
allow outside sources to raise funds required as matching funds by the .BOR
application.
Motion withdrawn by Commissioner Parks, accepted by Commissioner Thompson.
Motion by Commissioner Parks that the city and City Manager apply for BOR
funds subject .to approval of the City Commission to commit any funds received
to the development of Independence Park and further subject to the raising
of funds from outside sources.
Motion died for lack of a second.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the
minutes reflect that it ,continues to be the intent of the City Commission
to proceed with Phase I of Independence Park subject to recommendations of
the Zoning and Planning Commission with respect to Mr. Niles Ruckstuhl's
presentation, or other contingencies, and subject to the entire funding for
Phase I of Independence Park to come from sources other than the city's budget.
Motion amended by Commissioner Sellers, seconded by Commissioner Parks, that
"such decision to be made by the City Commission within sixty (60) days" be
added after the word contingencies.
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Votin~ on amendment:
Voting Aye: Dunn, Parks, Greene, Sellers
Voting No: Thompson
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Voting on motion as amended.
Voting Aye: All
Voting No: None
Motion by Commissioner Parks, seconded by Commissioner Sellers, that the City
Manager be authorized to apply for BOR funds for Independence Park, Phase I.
Voting Aye: All
Voting No: None
Mr. Parish advised the Commission that members of the Parks and Recreation
Board were concerned about the identification card system currently used and
would like to recommend that necessary equipment be purchased for use in a
photo ID card system.
It was the decision of the City Commission that this recommendation be included
on the same agenda for "a workshop s,ession to consider recommendations for the
construction of a mini-basketball court.
Mr. Parish advised the Commission that Mrs. Pat Moore, Secretary/Treasurer of
the Parks and Recreation Board had to leave the meeting and asked that he pre-
sent a report on the activities and funds raised by a Splash Bash held at
Colonial Park on Labor Day. Mr. Parish presented a check in the amount of 0
$3,340.23, representing the $1,000 advanced for expenses by the city and pro- :11
fits made on the activities.
Mr. Parish stated that he had received two calls regarding renovation of the
tennis courts at Wier Park and each of the contractors had elected to not bid
the project. Mr. ~arish recommended that the project be delayed until spring
in hopes that bids would be received.
City Tax Assessor-ColLector Robbie aarnett presented the 1977 Tax Roll in the
amount of $1,324,217.11 to the Commission for certification, noting that
the Tax Roll had been approved by members of the Tax Board of Equalization.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the
1977 Tax Roll be accepted as certified by members of the Tax Board of Equaliza-
tion.
Voting Aye: All
Voting No: None
Mr. Barnett presented the following report on current tax collections:
Tax Roll
Tax Collections.,thru Friday, 12-9-77
Percent Collected
$ 1,324,217.11
6:24,543.52
47.16%
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Delinquent Taxes
1974&
Prior 1975 1976 TOTAL
Balance 1-1-77 $20,763.25 $8,275.87 $29,616.19 $58,655.31
Collections 8,327:66 2,057.17 18,046'018 28,431.61
Balance $12,435.59 $6,218.10 $11 ,570.01 $30,223.70
Resolution Number 77...32 was ]!resented to the Comrilission and read in 'full:
WHEREAS, the City Commission desires to make certain improvements
to the Library, and has appropriated funds in the 1977 budget in the amount
of $10,000.00; and
WHEREAS, there remains in this Fund on this date $9,325.00; and
WHEREAS, the City Commission has authorized proposals to be taken
for construction and installation of a powered book lift; and
WHEREAS, there are other items of expenQiture being considered by
the City Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST.UNIVERSITYPLAQE, TEXAS:
Section'1. Tha't.the remaining balance of $9,325.00 he appropriated
in the General Fund for improvement to the Library be encumbered for expendi~
ture during the fiscal year 1978.
, Section 2. The City T~easurer is hereby instructed tO,take,into
accounting to make this unexpendedba~ance of $9,325.00 available for use in
improving the Library during the fiscal year.1978.
PASSED AND APPROVED this
day of
, 1977.
Motion by Commissioner S~ll~rs, seconded by Commissioner Gr~en~, that Resq1u:-
tionNumber77-32 be approved as read.
Voting Aye: All
Voting No: None
The City Manager presented a proposal received from Xerox Corporation for
the purcpase ofaXerqx Model 3100 copier now ~sed in the administrative
offices for the ,sum of $4,493.50 in lieu of monthly rental of $155.00 per
month. Following ,a general discussion.reg,,!-r4ing charges for service of the
unit, it was the deCision of the City Commiss ion tpat ~he machine be leased
for another six month period with review of purchase Frovisions at the end
of such period.
The Commission was advised that the next regular meeting date of the Commis-
sion was December 26th, which was an official holiday and consideration should
be given to an alternate date in order to take care of pending matters.
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Motion by Commissioner Thompson; seconded by Commissioner Sellers, that the
regular meeting of December 26, 1977, be moved to December 28, 1977, for a
very short meeting.
Voting Aye: All
Voting No: None
The Commission was presented a letter procedure that had previously been
followed in the distribution of insurance premium commissions to qualified
insurance agents residing in the city.
Motion by Commissioner Thomp?on, seconded by Commissioner Parks, that the City
Manager be instructed to continue use of a previously established procedure for
the distribution of insuranoe premium commission to qualified< insurance agents
residing in the city.
Voting Aye:, All
Voting No: None
The Commission was advised that a list of eligible insurance agents would be
presented for consideration at the December ,28th meeting of the City Commission.
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A plat showing the location ,of Lot 1, Blook 4, Collegeview Third Addition at the
intersection of Weslayan and College, was presented to the Commission and the
City Manager advised that the lot had been offered to the city by the estate of
the late R.' E. "Bob" Smith.. Commissioner .Parks advised that he had determined
that there were no restrictions or liens of record on the property and that title
was in Sandra Ann Smith and Bobbie Sue Smith.
Motion by Commission Thompson, seconded by Commissioner Sellers, that the City 0
Commission accept the gift of Lot 1, Block 4, Col1egeview Third Addition for the
city.to use for municipal purposes and that a letter be written expressing thanks
to the donors.
Voting Aye: All
Voting No: None
The resignation of Mr. Charles F. Cockrell, Jr. as the City Attorney effective Decem-
ber 31, 1977, was presented to the Commission for consideration. Mr. Cockrell
stated that he had considered this action for quite some time and he felt that
there were a number of items pending action that required more time than he was
able to devote to the city's legal matters.
Motion by Commissioner Thompson, seconded by Commissioner Parks, that the City
Commission accept the resignation of Mr. Charles F. Cockrell, Jr., as City
Attorney with much regret.
Voting.Aye: All
V0t,ing No: None
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Motion by Commissioner Thompson, seconded by Commissioner Greene, that Mr,
Charles Orsburn bere....appointedto serve as Associate Judge o;ftheMl.Ulici.J?a,l
Court for an additional sixty (60} day period. '
225
Voting Aye: All
Voting No: ,None
Mayor Dunn advised the Commission that he, Mr.' Cockrell and Mr. Johnson had
visited with Attorney Bill Olson regarding the suit that had been filed against
the Zoning Board of Adjustment by Mr. Winfield Campbell and it was his opinion
that Mr. Olson was ,very wen qualified to represent the city.in such case, noting
that Mr. Olson represented many of the' small area cities as City Attorney, and
had handled numerous zoning matters.
City Engineer DavidSteitle reported locations where Stop and Yield signs had
been erected; erection of No Parking signs in the City Hall parking lot; modi-
fication of traffic signal timing on Buffalo Speedway to provide a more equi-
table time sharing during morning peaks for Sunset, Rice and University. Mr.
Steitle also reported that he will be studying bus service on Sunset and Uni-
versity and' other recommendations contained in the traffic engineering survey.
The Commission 'was advised that a routine reporting system will be devised
whereby they will be kept fully advised of all activities of the City Engineer.
Assistant City Manager Dick Rockenbaugh'reported that a meeting had been held
with Mr. Bruce Hambleton of the consulting firm that -had been engaged to assist
in a personnel study. 'Mr. Rockenbaughalso stated that work had begun on pre-
paration of material requested and a meeting was scheduled on Wednesday morn-
ing with all Department Heads to advise them of plans to be included in the
personnel study. '
The Commission was advised that a 'letter had been received from architect John
Mitchell regarding final acceptance of the Colonial Park project relating to
funds from the Bureau of Outdoor Recreation. It was noted that Mr. Mitchell
desired to prepare the art work and coordination for a sign that must be in-
stalled in accordance with BOR requirements, but it was felt that city personnel
could do the necessary work,
The City Manager stated that he had attended a meeting of~City Manager's in
Bay town on Friday to discuss unemployment compensation that must now be pro-
vided for municipal employees discharged after January 1, 1978. Mr. Johnson
stated that the Texas Municipal League had made a study of,major firms which
offer unemployment compensation claims management services and had determined
that R. E. Harrington, Inc. can provide the best service for the best price.
It was his: recommendation that the city engage the R. E. Harrington, Inc. to
handle the administrative functions involved with providing unemployment com-
pensation at a clost of $1,80 per employee, per year which would be approximately
$270.00 per year.
Motion by Commissioner Thompson, seconded hy:,Commissioner Sellers, that the city
enter into a contractural agreement with R. E. Harrington, Inc. to provide un-
employment compensation claims man~gement services to the city.
Voting Aye: All
Voting No: None
The following items were suggested as topics for a workshop meeting of the City
Commission:
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Mini-basketball court"to'beconstructed at, Colonial Park
Identification card system for use by Recreation Department
Briar Club membership
Meeting with representatives from City of Bel1aire and Souths ide Place
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It was the decision of the Commission that a workshop meeting not be scheduled
until afte'r the holiday season.
, ,
Mrs. Sellers advised that she had attended a meeting of the Houston-Galveston
Area Council to review new regulations on flood control and had learned that
any project receiving federal funds not in a flood plain area has to be insured
against flooding. Mrs. Sellers was advised that a previous City Commission had
taken necessary action to have'the city designated as a flood plain area in order
that residents desiring to" do so might purchase flood insurance coverage.
Minutes o"f the regular meeting of the City Commission on November 28, 1977, were
presented for consid~rationand the following action taken: Motion by Commis-
sioner Parks, s'econde"d by Commissioner Thompson, that minutes of the regualr meet-
ing of the City Commission on November 28, 1977 be approved as submitted.
Voting Aye: All
Voting No: None
With no further business to come before the Commission at this time, upon motion
duly made, seconded and carried, 'the meeting adjourned at 10:55 p.m.
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ASSl tant Clty Secretary
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REGULAR MEETING OF CITY COMMISSION
December 28, 1977
The City Commission convened in regular session at the City Hall on Wednesday,
December 28,1977,7:30 p.m., with the following members present: ,Mayor Dunn,
presiding; Commissioners Parks, Sellers and Thompson. The City Attorney and
City Manager were also present. Commissioner Greene was absent.
The Invocation was pronounced by Commissioner Parks.
The Commission was advised that an ordinance had not been prepared amending
the 1977 budget because of a lack of sufficient time, and that such ordinance
would be included on the agenda for the regular meeting 'of the City Commission
on January 9, 1978.
A request was presented to the Commission to advertise for bids for delivery
of the following automotive equipment which was included in the 1978 budget:
Department
Budgeted Funds
Sedan
Patrol Cars' (4)
Sedan
Sedan
Pickup
Pickup
4,500.00
11 ; 500. 00
5,400.00
4,500.00
3,600.00
4,000.00
Tax
Police
Fire
Inspection
. Health
Water
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the
City Manager be authorized to advertise ,for bids for automotive equipment in-
cluded in the 1978 budget, with bids to be received on January 23, 1978.
Voting Aye: All
Voting No: None
The City Manager presented a report prepared by the City Engineer showing
comparisons of size, horsepower, fuel consumption, etc; of various 1978 small
cars made by Dodge, Ford and Chevrolet and requested that a decision be made
regarding size automobiles to be included in the bid specifications.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the
previous motion be amended to change the date on which automotive bids are
to be received to February 13th to provide time for the City Commission to
meet with the Fire Chief and Police Chief to determine their needs.
Voting Aye: ' All
Voting No: None
The Commission was advised that the sum'of $800.00'had been provided in the
1978 budget for the replacement..of an IBM Selectric II typewriter, and that
the typewriter currently in use would be transferred ,to another department.
Motion by Co~issioner Thompson, seconded by Commissioner Sellers, that the
City Manager be authorized to advertise forbids for replacement of a typewriter
and that bids be received by the City Commission on January 23, 1978.
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Voting Aye: All
Voting No: None
Resolution Number 77-33 was presented to the Commission and read in full:
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BE IT RESOLVED, by the Mayor and City Commission of the City of West
University Place" Texas, acting jointly with other home rule cities under 25,000
population according to the 1978 Census, that the following representatives; and
alternates be, 'and they are hereby, designated as representatives to the Executive
Committee of the Houston-Galveston Area Council for th~ year 1978:
Representative - Mayor Benjamin Bobovec, Rosenberg
Alternate - Councilman Jack Nash, La Marque
Representative - CoUncilman Tom Reid, Pearland
Councilman Doyel Raney, Alvin
FURTHER THAT, The Executive Director of the Houston-Galveston Area
Council be notified 'of the designation of the hereinabove named delegates and
al ternates.
PASSED AND ADOPTED this the
day of
, 1977.
Motion by Commission Thompson, sec~nded by Commissioner' Parks, that Resolution
Number 77-33 be approved as read:
Voting Aye: All
Voting No : None
UJII,-II
Architect John Mitchell presented the Commission a Certificate of Substantial .
COIl).pletion and application for payment in the amount of $71;460.00 submitted
by Syzygy Constructs, Inc. for delivery and installation of a pneumatic struc-
ture at the swimming pool.
Mr. Mitchell noted that Syzygy had previously been paid $7,200 for 10% due on
the execution of , a contract and placement of an order and 10% for all required
pattern drawings, shop drawings and material submittals. Mr. Mitchell stated
that a reta~nageof $4,740,00 or 10% of the contract price, would be more than
sufficient to cover costs of the few items included on a punch list.
Motion by Commissioner Thompson, seconded by Commissioner Sellers, that the City
Commission approve Application and Certificate for Payment in the amount of
$71,460.00 submitted by Syzygy Constructs, Inc. and approved by architect John
Mitchell.
Following a discussion regarding the lack of an inspection of the facility by
City of West University staff members together with the architect and contrac-
tors, Commissioner Thompson amended his motion to provide that payment be made
subject to an'inspection bf the facility including items included on'the punch
list, by the City Manager and his associates with the architect to determine
that the 10% retainage would' cover cost of any needed repairs. Amendment to
motion seconded by Commissi9ner Sellers.
Voting Aye: Dunn
Sellers
Thompson
Voting No: Parks
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Voting on amendment:
Voting on motion as amended:
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Voting Aye: Dunn
Sellers
Thompson
Voting No: Parks
Mr. Mitchell presented th~..Commis'sion Application and Certifica,te for Payment
in the amount of $39,713.00 submitted by Rayko Construction Company and approved
by Architect John Mitchell, such amount being the retainage held for completion
of the contract for improvements to Colonial Park. Mr. Mitchell noted that
items included on a punch list had been completed and that the tennis court was
to be patched as soon as crews were available after the holidays and that the
handball courts were a warranty item.
Motion by Commissioner Thompson~ seconded by Commissioner Sellers, that the City
Commission pay the final $39,713.00 due Rayko Construction Company after the
tennis courts have been repaired and rely on the warranty for repairs to the
handball courts after they have been allowed to settle for six (6) months.
Voting Aye: Durin
Sellers
Thompson
Voting No: Parks
Mr. Mitchell presented an invoice in the amount of $2,717 .14 for professional
services rendered between 'September 20, 1977 and December 22, 1977. Mr. Mitchell
reviewed the invoice, noting that $376.30 was on the basic construction contract;
$312.99 for the pool deck, fencing and related improvements; $1,151.12 for the
pneumatic structure contract; $249.55 for the BOR funding application; $595.00
for services utilized in evaluating and recommending corrective action on de-
fectiveitems; and miscellaneous expenses in the amount of $33.18.
Motion by Commissioner Thompson, seconded by Commissioner Parks, that the invoice
in the amount of $2,717.14 submitted by Architect John Mitchell for professional
services be reviewed with Mitchell, Carlson & Associates to determine compliance
with contractural agreements.
Voting Aye: All
Voting No: None
City Attorney Charles ,Cockrell advised the Commission that he had held further
discussions with attorneys representing Mr. Winfield Campbell's suit against
the Zoning Board of Adjustment and it was his suggestion that a compromise be
reached. Mr. Cockrell further advised that action would be required by the City
Commission to clarify some points of the Zoning Ordinance that were unclear at
this time.
The Commission was advised that a ,letter had been,received from Mr. T. H. Cody, Jr.,
Senior Assistant City Attorney, advising that fees for ambuJance service furnished
by the City of Houston would be $3.74 per capita, effective January 1, 1977. The
City Manager stated that he had discussed the letter with Mr. Cody and he was
now aware of the fact that the City of West University provided its own ambulance
service for residents and provided back-up service for the City of Houston.
In reply to a request for information regarding insurance coverage for the over-
head structure at the swimming pool, the City Manager was instructed to refer
the matter to the city's Insurance Company for their recommendation.
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Attention of the City Commission was directed to a need to prohibit smoking at
the Colonial Park Recreation Center and swimming pool.
Motion by Commissioner Parks, seconded by Commissioner Sellers, that an ordinance
be prepared prohibiting smoking at the Colonial Park Recreation Centerahd swim-
ming pool.
Voting Aye: Durin
Parks
Sellers
Voting No: Thompson
The Commission was advised that a request had been received from the office of
R. E. "Bob" Smith Trust that' recognition be given to the donors of the lot
located at Weslayan and Bissonnet.
A request that had been received from the Tonasko Company to lease a portion
of the city's property on Dinkins Street for parking of a utility building
was presented to the Commission. After a general discussion regarding a fair
price for lease of the property, the City Manager was instructed to negotiate a
lease agreement.
The City Manager was instructed to contact 'Senator John Tower, Congressman
Bill Archer and Mr. Tom Reid of the H-GAC to determine what could be done to
improve the city's rating for funding for construction of a new wastewater
treatment facility.
Electrical Board minutes
Zoning Board of Adjustment minutes
City Commission minutes - Motion 'Thompson, seconded Sellers, approve
Adj,ourn 9: S5
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, Mayor
ATTEST:
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Ci t Secretary
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