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Home My WebLink AboutORD 1881 Adopting 2009 BudgetCity of West University Place Harris County, Texas Ordinance No. 1881 AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009; APPROPRIATING FUNDS FOR SUCH BUDGET; AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2008 AND ENDING DECEMBER 31, 2008 AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT. WHEREAS, as required by the City Charter and state law, the City Manager has prepared and submitted to the City Council a budget with estimates of expenditures and revenues of all city departments and activities for the year beginning January 1, 2009 and ending December 31, 2009; and WHEREAS, such budget has been timely filed with the City Secretary, the City Council has had sufficient time to review and revise such budget and notice of a public hearing upon such budget has been duly given; and WHEREAS, a public hearing has been held, and all taxpayers and interested persons were provided an opportunity to attend and participate in such hearing; and WHEREAS, public participation, input and suggestions regarding the budget have been received and considered by the City Council, and the City Council has made changes as the City Council considers warranted by law in the best interest of the municipal taxpayers, and the City Council has found and determined that the budget adopted by this ordinance does not allow expenditures during the budget period in excess of funds estimated to be on hand during the same period; WHEREAS, it is found and determined that changes in the current budget are necessary for municipal purposes and that amendments are necessary for emergencies of the kind contemplated by state law, and it is formally determined and declared that such emergencies exist; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WEST UNIVERSITY PLACE,: Section 1. The matters and facts set out in the preamble of this ordinance are found and determined to be true and correct and are hereby approved and adopted by the City Council. Section 2. The document entitled "City of West University Place Budget, For the Fiscal Year Beginning January 1, 2009 and Ending December 31, 2009" ("Budget') is hereby approved and adopted. A true copy of the Budget is attached to and made a part of this ordinance as Exhibit A. Funds in the amounts indicated in such Budget for each fund are appropriated for the purposes and projects described in such Budget. Section 3. That this ordinance approving and adopting the Budget is made in all things in accordance with the terms and provisions of the City Charter of the City of West University Place, Texas and the laws of the State of Texas and shall be interpreted and construed in compliance therewith. Section 4. That the budget of the City of West University Place for the 12 month period beginning January 1, 2008 and ending December 31, 2008 as heretofore adopted be, and it is hereby amended as shown in Exhibit B attached. Section 5. All ordinances and parts of ordinances in conflict herewith are hereby repealed to the extent of the conflict only. Section 6. If any word, phrase, clause, sentence, paragraph, section or other part of this ordinance or the application thereof to any person or circumstance, shall ever be held to be invalid or unconstitutional by any court of competent jurisdiction, neither the remainder of this ordinance, nor the application of such word, phrase, clause, sentence, paragraph, section, or other part of this ordinance to any other persons or circumstances, shall be affected thereby. Section 7. The City Council officially finds, determines and declares that a sufficient written notice of the date, hour, place and subject of each meeting at which this ordinance was discussed, considered, or acted upon was given in the manner required by the Open Meetings Act, Chapter 551, Texas Local Government Code, as amended, and that each such meeting has been open to the public as required by law at all times during such discussion, consideration and action. The City Council ratifies, approves and confirms such notices and the contents and posting thereof. Section 8. After adoption of the Budget, the City Manager shall provide for the filing of a true copy of the Budget (and each amendment) in the office of the County Clerk of Harris County, Texas. Section 9. The public importance of this measure and the requirements of the law create an emergency and an urgent public necessity requiring that this Ordinance be passed and take effect as an emergency measure, and a state of emergency is hereby declared, and this Ordinance is accordingly passed as an emergency measure and shall take effect immediately upon adoption and signature. PASSED, APPROVED ADOPTED AND SIGNED ON, this 27th day of October 2008. Voting Aye: Voting Nay: Absent: SIGNED: Bob Kelly, ayor wiO~ WEST 4~'`~~N ATTES ~ a Thelma Lenz, City Secretary RECOMMENDED: ff r 4 411- Michael Ross' City Manager REVIEWED: Alan Petrov, City Attorney Exhibit "A" 2009 Budget CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEYIBER 31,2"U9 2007 2008 2009 Actual Estimated Budget GENERAL FUND BEGINNING BALANCE 4,153,200 2,886,664 3.261.174 REVENUES Ad Valorem Taxes 6,219,953 6,637,550 7,291,180 Franchise Fees 948,844 1,179,670 990150 City Sales Tax 1.041.958 975,540 964,600 Licenses and Permits 548,000 492,170 504,500 Fees for Services 445,624 424,500 479,000 Other Charges and Fees 211100 196,480 204340 Recreation Fees 724,859 715,830 777,130 Fines and Court Costs 181581 138,440 136.410 Investment earnings 38$778 290,000 239,000 Other Revenues 237,843 251,000 231.800 Interfund Transfers 940.000 940,000 940,000 TOTAL REVENUES 11,892.540 12,241,180 12.758.110 EXPENDITURES Administration 850,153 915,560 908,290 Finance 1,462,706 1,432,890 1,447,840 Police 2,653.823 2,975,700 3,363,590 Fire 2,277,224 2,537.340 2,753,720 Public Works 1,926,432 2,001,230 2.262.380 Parks and Recreation 1,663.738 1,839.460 2,020,550 Emergency Repair toWeslayan - 164.490 - Transfer to Transportation Improvement Fund 1,850,000 - 511,240 Transfer to Capital Improvement Fund 264,000 - - Transfer to Streetlieht Imurovement Fund 211,000 - - NET REVENUES (EXPENDITURES) (1,266,536) 374,510 (509,500) NET ENDING BALANCE 2,886,664 3,261.174 2,751,674 (1) Includes $145,000 for the City Manager's employment contract CITY OF WEST UNIVERSITYPLACE BUDGET FOR TIDE FIS CAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget DEBT SFRVICEFUND BEGINNING BALANCE $ 1,169,099 $ 1,208,295 $ 891,335 REVENUES Ad Valorem Taxes Interest 6,738,071 6,410,900 6,746,800 102,472 75,000 75,000 Proceeds from refunding bonds - - - TOTAL REVENUES 6,840.543 6,485,900 6,821.800 EXPENDITURES Debt Service and Fees 6,801,347 6,802,860 6,825,090 TOTAL EXPENDITURES 6,801,347 6,802,860 6,825,090 NET REVENUES (EXPENDITURES) 39,196 (316,960) (3290) NET ENDING BALANCE $ 1,208,295 $ 891,335 $ 888.045 CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget WATER FUND BEGINNING BALANCE $ 1.803,980 $ 1,731,504 $ 1,876,514 REVENUES Service Charges 41702,577 5,465,000 5,565,000 Interest 27,062 20,000 15,000 Other - - - TOTAL REVENUES 4,729,639 5,485,000 5,580,000 EXPENDITURES Public Works 2,882,001 3,161,170 3,504,860 Non-Departmental 1,920,114 2,178,820 1,928,250 TOTAL EXPENDITURES 4,802,115 5,339,990 5,433,110 NET REVENUES (EXPENDITURES) (72,476) 145,010 146,890 NET ENDING BALANCE $ 1,731,504 $ 1,876,514 $ 2,023,404 CITY OF WEST UNIVFRS H'Y PLACE BUDGEF FOR THEFTS CAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMER 31, 2009 2007 2008 2009 Actual Estimated Budget SOLIDWASTEFUND BEGINNING BALANCE $ 239,587 $ 345,978 $ 562,238 REVENUES Service Charges 930,705 940,000 940,000 Sales of Recyclable Material 362,559 500,000 420,000 Interest 12,111 30,000 30,000 TOTALREVENUES 1.305,375 1,470,000 1,390,000 EXPENDITURES Operations 918,984 973,740 1,119,230 Capital - - 257,500 Administration 280,000 280,000 280,000 TOTAL EXPENDITURES 1,198,984 1,253,740 1,656,730 NET REVENUES (EXPENDITURES) 106,391 216,260 (266,730) NET ENDING BALANCE $ 345,978 $ 562,238 $ 295,508 CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget CAPITAL PROJECTS FUND BEGINNING BALANCE $ 569,568 $ 43,929 $ 8,559 REVENUES Transfers from: Capital reserve - 280,000 475,000 General Fund 264.000 - - Interest 7,135 10,000 Friends of West U Parks 100.000 - - Debt 420,000 2,000,000 EXPENDITURES Rice PocketPark/Courtyard 382.283 37,500 - Acquisition of Parks 413,807 6,870 1,580,000 Emergency power generators - 50,000 450,000 Records Management - 50,000 Consolidate Computer Servers - 68,000 - Renovation of City Hall - 85,000 - Master plan Update 19,171 28,000 Repayment of General Fund - - 420,000 Completed projects 501,513 - Fiscal Year 2006 Contingency - - 25,000 TOTAL EXPENDITURES 1.316,774 325,370 2,475,000 NET REVENUES (EXPENDITURES) (525,639) (35,370) - NET ENDING BALANCE $ 43,929 $ 8,559 $ 8.559 CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget INFRASTRUCTURE REPLACEMENT FUND BEGINNING BALANCE $ 1.003,837 $ 50.000 $ 47,750 REVENUES Interest 34,936 500 - Other 12,565 - TOTAL REVENUES 47,501 500 Area 10 & 1111 890,010 - - Arbitrage Rebate Calculations - 2,750 47,250 Transfer to sidewalk fund 111,328 - - NET REVENUES (EXPENDITURES) (953,837) (2.250) (47,250) NET ENDING BALANCE $ 50,000 $ 47,750 $ 500 CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget SIDEWALK CONSTRUCTION FUND BEGINNING BALANCE $ 541,475 $ 95,375 $ - REVENUES Interest 25,213 11,000 4,000 Contribution from City of Houston - - 176,000 Metro Allocation 663,000 259,000 - Transfer from Infrastructure 111,328 - - TOTAL REVENUES 799,541 270,000 180,000 EXPENDITURES TOTAL EXPENDITURES 1,245,641 365,375 180,000 NET REVENUES (EXPENDITURES) (446,100) (95,375) NET ENDING BALANCE $ 95.375 $ - $ CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget TRANSPORTATION IMPROVEMENT FUND BEGINNING BALANCE $ (92,483) $ 2,104,127 $ 701,497 REVENUES METRO Transportation Gram 488,500 3,841,500 Grant from Harris County - 1.450,000 - Transfer from the General Fund 1,850,000 - - Interest on investments - 4,500 3 Debt 2,300,000 TOTAL REVENUES 2,338,500 5,296,000 2,300,003 EXPENDITURES Transfer to Capital Reserve 1,850,000 1,500 Drainage mitigation/retention - - 1,500,000 TOTAL NET REVENUES (EXPENDITURES) 2,196,610 (1,402,630) (701,497) NET ENDING BALANCE $ 2,104,127 $ 701,497 $ CITY OF WEST UNIVERSITYPLACEBUDGET FOR THEFISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget S I ELIGILf Il19PROVEMII4T FUND BF3R4NINGBALANCE $ - $ 800,026 $ 941,026 REVENUES Allocation from METRO Grant Fund 589,000 - 259,000 Transfer from General Fund 211,000 - - Transfer from Capital Res erve - 941,000 - Interest 26 - - TOTALREVENUFS 800,026 941,000 259.000 EXPENDITURES Streetlight improvements - 800,000 1,200,000 TOTAL EXPENDITURES - 800,000 1,200,000 NET REVENUES (EXPENDITURES) 800,026 141,000 (9411000) NET ENDING BALANCE 800,026 941,026 26 CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget CAPITAL RESERVE FUND BEGINNING BALANCE $ - $ - $ 659,000 REVENUES Transfer from General Fund - 511,240 Transfer from Transportation Improvement Fund - 1,850,000 - TOTAL REVENUES Transfer to Streetlight Improvement Fund - 941,000 - Transfer to Technology Fund - - 50,000 Transfer to Capital Improvement Fund - 250,000 475,000 Any purpose authroized by Council - - 645,240 TOTAL EXPENDITURES - 1,191,000 1,170,240 NET REVENUES (EXPENDITURES) - 659,000 (659,000) NET ENDING BALANCE $ - $ 659,000 $ - CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget WATER AND SEWER CAPITAL RESERVE FUND BEGINNING BALANCE $ 306,557 $ 306,557 $ 556,557 REVENUES Transfer from Water Fund - 250.000 - TOTAL REVENUES 250,000 EXPENDITURES Water and sewer system improvements - - 548,000 TOTAL EXPENDITURES 548,000 NET REVENUES (EXPENDITURES) 250,000 (548,000) NET ENDING BALANCE $ 306,557 $ 556,557 $ 8.557 CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget EMPLOYEE BENEFIT FUND BEGINNING BALANCE $ 14,503 $ (3,510) $ 690 REVENUES Interest on investments - 200 500 Transfer from other funds 1,382,394 1,290,960 1,750,680 Employee contributions - 168,380 258,650 Other revenues 200 - - TOTAL REVENUES 1,382,594 1,459,540 2,009,830 EXPENDITURES Benefits 1,400,607 1,455,340 2,003.140 TOTAL EXPENDITURES 1,400,607 1,455,340 2,003,140 NET CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31,2(K)9 2007 2008 2009 Actual Estimated Budget EQUIPMENT REPLACEMENT FUND NET BEGINNING BALANCE $ 207,236 $ 349,641 $ 140,821 REVENUES Transfers from other Funds 286,900 277,180 336,100 Other Revenues 6.320 20.000 10,000 Interest 14.316 12,000 10,000 TOTAL REVENUES 307,536 309.180 356,100 Replacement Equipment 165,131 518,000 307,000 TOTAL EXPENDITURES 165,131 518,000 307,000 NET REVENUES (EXPENDITURES) 142,405 (208,820) 49,100 NET ENDING BALANCE $ 349,641 $ 140,821 $ 189.921 CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget TECHNOLOGY MANAGEMENT FUND BEGINNING BALANCE $ - $ (33,053) $ 7,767 REVENUES Transfers from other Funds Other Revenues Interest 465,210 - 5.878 760,520 - 4,500 758,170 50,000 3,000 TOTAL REVENUES 471.088 765,020 811,170 EXPENDITURES Administration/Technology 504,141 724,200 810,830 TOTAL EXPENDITURES 504.141 724,200 810,830 NET REVENUES (EXPENDITURES) (33,053) 40,820 340 NET ENDING BALANCE (31053) 7,767 8,107 CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget PARKSFUND BEGINNING BALANCE $ 15,593 $ 11.194 $ 13.094 REVENUES Contributions 6,182 5.600 5,600 Interest 721 700 600 TOTAL REVENUES 6,903 6,300 6.200 EXPENDITURES Parks and Recreation II NET REVENUES (EXPENDITURES) (4,399) 1,900 (5300) NET ENDING BALANCE S 11,194 $ 13,094 $ 7.794 CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget COURT TEUHNOLOGY NUNU BEGINNING BALANCE $ 6,436 $ 6,300 $ 8,855 REVENUES Interest on investments 225 25 30 Court Fees 16.760 7,500 6,500 TOTAL R1 EXPENDITURES Data Processing Equipment 17,121 4,970 15,000 TOTAL EXPENDITURES 17.121 4,970 15,000 NET REVENUES (EXPENDITURES) (136) 2,555 (8,470) NET ENDING BALANCE $ 6300 $ 8,855 $ 385 CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget METRO GRANT FUND BEGINNING BALANCE $ 983,101 $ 6,651 $ 7,151 REVENUES Interest on investments 16,550 500 METRO Grant 259,000 259.000 EXPENDITURES authorized by Grant NET REVENUES (EXPENDITURES) (976,450) 500 NET ENDING BALANCE $ 6,651 $ 7.151 $ 7.151 CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31 2009 2007 2008 2009 Actual Estimated Budget COURT SECURITY FUND BEGINNING BALANCE $ 8.024 $ 13,161 $ 6.661 REVENUES Court Fees EXPENDITURES TOT NET REVENUES (EXPENDITURES) 5.137 (6,500) (6,500) NET ENDING BALANCE $ 13,161 $ 6,661 $ 161 CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget 1'REE REYLAUIVIENI H UND BEGINNING BALANCE $ 34,845 $ 50,455 $ 68,455 REVENUES Interest on investments Fees 1,175 30,875 1,500 20,000 1,500 20,000 TOTAL REVENUES 32,050 21,500 21.500 EXPENDITURES Public works 16,440 3,500 65,000 TOTAL EXPENDITURES 16,440 3,500 65,000 NET REVENUES (EXPENDITURES) 15,610 18,000 (43,500) NET ENDING BALANCE $ 50,455 $ 68,455 $ 24,955 CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget RECREATION CENTER GRANT BEGINNING BLANCE $ 125,423 $ 447.147 $ 467,147 REVENUES Interest on investments 7,388 20,000 20,000 Grants 314,336 - 880,000 TOTAL REVENUES 321,724 20.000 900.000 EXPENDITURES TOTAL EXPENDITURES 1,367,150 NET REVENUES (EXPENDITURES) $ 321,724 $ 20,000 $ (467,150) NET ENDING BALANCE $ 447,147 $ 467,147 $ (3) CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget POLICE FORFEITED PROPERTY BEGINNING BALANCE $ 19,965 $ 19,965 $ 19,965 REVENUES Interest on investments Fines and forfeits 5 EXPENDITURES TOTAL NET REVENUES (EXPENDITURES) (17,000) NET ENDING BALANCE $ 19,965 $ 19,965 $ 1965 CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31,20U9 2007 2008 2009 Actual Estimated Budget FIRF. TR ATNTNG BEGINNING BALANCE $ 7,647 $ 7.647 $ 8,647 REVENUES Interest on investments - - - Grants 1,000 1,000 TOTAL REVENUES 1,000 1,000 Fire TOTAL EXPENDITURES 6.000 NET REVENUES (EXPENDITURES) 1,000 (5,000) NET ENDING BALANCE $ 7,647 $ 8,647 $ 3,647 CITY OF WEST UNIVERSITY PLACE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009 2007 2008 2009 Actual Estimated Budget GOOD NEIGHBOR FUND BEGINNING BALANCE $ 2,366 $ 2,366 $ 2,366 REVENUES Interest on investments Donations TOTAL REVENUES EXPENDITURES Parks and recreation - - NET REVENUES (EXPENDITURES) - - (1400) NET ENDING BALANCE 2,366 2,366 (34) Exhibit "B" Pa e 1 of 1 CITY OF WEST UNIVERSITY PLACE, TEXAS BUDGET AMENDMENT 2008 2008 Original Amendment Amended Budget October 27, 2008 Budget GENERAL FUND REVENUES Ad Valorem Taxes 6,632,630 6,632,630 City Sales Tax 961,000 961,000 Franchise Fees 864,600 864,600 Licenses and Permits 693,070 693,070 Fees for Services 447,000 - 447,000 Other Charges and Fees 221,140 221,140 Recreation Fees 659,330 659,330 Fines and Court Costs 248,200 248,200 Investment Earnings 250,000 - 250,000 Other Revenues 219,960 - 219,960 Interfund Transfers 940,000 - 940,000 TOTALREVENUES 12,136,930 - 12,136,930 Administration 868,380 51,620 920,000 Finance 1,488,870 - 1,488,870 Police 3,123,280 - 3,123,280 Fire 2,528,310 9,030 2,537,340 Public Works 2.064,360 - 2,064,360 Parks and Recreation 1,906.780 - 1.906.780 Emergency repairto Weslayan - 164,490 164.490 TOTAL EXPENDITURES 11,979.980 225,140 12,205,120 NET REVENUES (EXPENDITURES 156,950 (225,140) (68.190) BEGINNING FUND BALANCE 4,058,052 - 4,058,052 ENDINGFUND BALANCE 4,215,002 (225,140) 3,989,862