HomeMy WebLinkAbout04.28.2025 Meeting MinutesCity of West University Place
A Neighborhood City
CITY COUNCIL STAFF Susan Sample, Mayor David Beach, City Manager John Montgomery, Mayor Pro Tem Loren Smith, Olson & Olson, City Attorney
Shannon Carroll, Councilmember Tracylynn Garcia, City Secretary Clay Brett, Councilmember Matt Hart, Councilmember
City Council Meeting Minutes
The City Council of the City of West University Place, Texas, met on Monday, April 28, 2025, at 6:30 p.m., in the Community Building at 6104 Auden St, for the purpose of considering the agenda of items
listed. The meeting was held in person and the public was able to listen via Zoom.
1.Call Meeting to Order
Mayor Sample called the regular meeting to order at 6:30 p.m. The council in attendance were Mayor ProTem Montgomery and Councilmembers Brett, Carroll, and Hart. Staff in attendance were City ManagerBeach, City Secretary Garcia, Finance Director Kalka, Police Chief Ratcliff, Assistant to the City ManagerBishop, City Attorney Smith (Olson and Olson), and Plant Supervisor Wahlstrom.
2. Pledge of Allegiance
Pledge of Allegiance was led by Mayor Pro Tem Montgomery.
3. Public Comments
This is an opportunity for citizens to speak to the Council relating to agenda and non-agenda items.Speakers are required to register in advance and must limit their presentations to three minutes each.If the topic the speaker wishes to address is on the agenda, the speaker may either speak at this timeor defer his/her comments until such time the matter is discussed.
Jacqueline Clark, 6542 Auden, spoke regarding E-bikes.
Jennifer Sickleman, 4152 Oberlin, spoke in appreciation for Mayor Pro Tem Montgomery.
4.Public Service Recognition Week
Matters related to proclaiming the week of May 4 through May 10, 2025, as Public Service RecognitionWeek, recognizing those who serve communities at the federal, state and local level to provide avariety of both critical and quality of life services to citizens. Recommended Action: Proclaim May 4 –
10, 2025, as Public Service Recognition Week in the City of West University Place. Mr. James Urban,Human Resources Director [See Agenda Memo 4].
Mayor Sample declared May 4 through May 10, 2025, as Public Service Recognition Week in the City ofWest University Place.
City Council Meeting – April 28, 2025
5.Older Americans and Volunteer Month
Matters related proclaiming the month of May 2025, as Older Americans and Volunteer Month,recognizing the dedication of its seniors and volunteers. Recommended Action: Proclaim May 2025, asOlder Americans and Volunteer Month in the City of West University Place. Ms. Michelle Blunt,Senior Services Manager [See Agenda Memo 5].
Mayor Sample declared proclaiming the month of May 2025, as Older Americans and Volunteer Monthin the City of West University Place.
6.METRO Sidewalk Grant Construction Agreement AwardMatters related awarding a contract for the Federal Transportation Administration’s Section 5310Enhanced Mobility of Seniors and Individuals with Disabilities program. Recommended Action: Award
an agreement to Queen Constructors, LLC, in an amount not to exceed $247,455 and authorize the City
Manager to execute the agreement. Mr. Austin Bishop, Assistant to the City Manager [See AgendaMemo 6].
Austin Bishop, Asst. to the City Manager presented on the Metro Sidewalk Grant ConstructionAgreement Award.
Motion made by Councilmember Hart, seconded by Councilmember Brett to approve the Metro SidewalkGrant Construction Agreement Award.
Motion passed unanimously.
7.Westside Drainage Alternate Analysis UpdateMatters related to an update to Phase 1 of the Westside Drainage Project Recommended Action: Discussand provide feedback. Mr. Dave Beach, City Manager [See Agenda Memo 7].
Dave Beach, City Manager along with J. Peterson, HDR Engineering and C. Maske, Halff
Engineering presented an update to Phase 1 of the Westside Drainage Project.
Mayor Pro Tem Montgomery motioned to approve awarding the contract to ISJ Underground UtilitiesLLC in a not to exceed amount of $2,424,058 and authorized the City Manager to execute the contract,seconded by Councilmember Carroll.
The council provided feedback; no action was taken.
8.Consent Agenda
All Consent Agenda items listed are considered to be routine by the City Council and will be enactedby one motion. There will be no separate discussion of these items unless a Councilmember requestsan item be removed from the Consent Agenda and be considered in its normal sequence on the
agenda.
A.Exceptions to Pets Prohibited in ParksMatters related to amending Chapter 14 “Animals” of the City’s Code of Ordinances Section14-16 to allow for certain exceptions for pets in parks and recreation facilities. Recommended
Action: Adopt the Ordinance amending Chapter 14 “Animals” Section 14-16 of the City’s Code
of Ordinances on second reading. Ms. Susan White, Parks and Recreation Director [SeeAgenda Memo 8A].
B.2024 Year End Budget AmendmentMatters related to a year-end budget amendment to FY2024. Recommended Action: Adopt the
Ordinance approving and adopting an amendment to 2024 budget on first and final reading. Ms.Marie Kalka, Finance Director [See Agenda Memo 8B].
City Council Meeting – April 28, 2025
C.2025 Central Square Invoice
Matters related to renewing a contract with Central Square for Virtual Gate software services andthe 2025 Invoice. Recommended Action: Approve the payment for a total amount of $58,000 for2025 to Central Square Technologies, LLC and authorize the City Manager to execute the
contract. Mr. Gary Ratcliff, Police Chief [See Agenda Memo 8C].
D.Quarterly Investment ReportMatters related to the City’s March 2025 quarterly investment report. Recommended Action:Accept the City’s March 2025 Quarterly Investment Report. Ms. Marie Kalka, Finance Director
[See Agenda Memo 8D].
E.City Council Meeting MinutesMatters related approving the City Council meeting minutes for both the Special and Regular CityCouncil meeting of April 14, 2025. Recommended Action: Approve the Minutes for April 14, 2025.Ms. Tracylynn Garcia, City Secretary [See Agenda Memo 8E].
Mayor Pro Tem Montgomery motioned, seconded by Councilmember Carroll, to approve the
consent agenda items.
Motion carried unanimously.
Prepared by: Tracylynn Garcia, TRMC, CPM, MMC
May 12, 2025 Council Approved: