HomeMy WebLinkAboutRes 2024-11.1 Adopting the Title VI of the Civil Rights Act of 1964 of the City for the Department of Transportation Financial Assistance ProgramCity of West University Place
Harris County, Texas
RESOLUTION NO. 2024-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
UNIVERSITY PLACE, TEXAS, ADOPTING THE TITLE VI OF THE CIVIL
RIGHTS ACT OF 1964 OF THE CITY FOR THE DEPARTMENT OF
TRANSPORTATION FINANCIAL ASSISTANCE PROGRAMS; MAKING
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of West University Place, Texas (the "City) has applied for and
will receive federal financial assistance ("Assistance") through the Metropolitan Transit
Authority of Harris County ("METRO") from the Federal Transportation Administration ("FTA);
and
WHEREAS, as a condition of receiving the Assistance, the City will adopt a policy that
complies with Title IV of the Civil Rights Act of 1964 per FTA Circular 4702.16 in projects
funded through this Assistance;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS THAT:
Section i. The City Council of the City of West University Place, Texas, hereby adopts
City of West University Place Title IV Policy pertaining to the federal financial assistance
programs through the Metropolitan Transit Authority of Harris County from the Federal
Transportation Assistance (FTA) Program, which is attached hereto as "Exhibit A" and
incorporated herein for all purposes.
Section 2. The City Council finds that the Title IV Policy is intended solely for the
application of projects and funding under the FTA program and is not intended to replace
existing City procurement policy.
Section 3. This Resolution shall take effect immediately from and after its passage by
the City Council of the City of West University Place, Texas.
PASSED, APPROVED AND ADOPTED, by the affirmative votp qf the City Council
of the City of West University Place, Texas, this the day of — , 2024.
�-- - ,
�usan Sample, May
AT TEXAS
Cv- (� U&
Tfi6lrna Gilliam, City Secretary
RECOMMENDED
Dav each, City Manager
APPROVED AS TO LEGAL FORM
i-v0*64roltz
.0000,
Olson & Olson, LLP,
By Loren Smith, City Attorney
EXHIBIT "A"
Title VI Policy
14
0 11;vcrj{11,
Z4
TITLE VI PROGRAM
CIVIL RIGHTS ACT OF 1964
THE CITY OF WEST UNIVERSITY PLACE
October 2024
Contents
Poly Statement............................................................................................................................................3
TitleIll Public Notice ............................................. . .. ............... ....... ...... ........ --- .... ........... .... .......4
Title VI/Civil Rights Complaint Pruoedures....................................................................................................4
Title Vi Investigations, Complaints and i.awsuits...........................................................................................6
Promoting Inclusive Public Participation ......................................................................................................
7
Limited English Proficiency (LEP) Persons — Four Factor Analysis ...................
Factor 1 Assessing the Number or Proportion of LEP Persons served or Encountered in Eligible Service
Population........ ....... .... ..... . ............. ...... ............................................................. ....... . ..... ...........................
9
Factor 2: Assessing the Frequency with Which UP Individuals Come into Contact with your programs,
activities, and services .. ..................... ......... ....................................................................................11
Factor 3: Assessing the Nature and Importance of Program, Activity of Service ....................................11
Factor 4. Assessing the Resources Available to Transit and Costs..........................................................11
LAPImplementation Plan . ....................................................................................................................12
Task 1— Identifying LEP Persons Who Need Language Assistance..........................................................12
Task 2 - Language Assistance Measures..................................................................................................12
Task 3-- Providing Notice to LEP Persons................................................................................................13
Task 4 — Monitoring a n Eva Iuating Language Access Plan.....................................................................13
Task5 — Training Staff..............................................................................................................................13
Minority Representation on Planning and Advisory Boards.......................................................................14
Monitoring of Sub RecipienU......................................................................................................................
14
Determination of Site or location of Facilities............................................................................................14
Requirement to Set System Vide Service Standards and Policies Service Standards................................14
Attachment A - Complaint Form.................................................................................................................15
Policy Statement
The City of West University Place (hereinafter referred to as "the City") assures that no person
shall, on the grounds of race, color, or national origin, as provided by Title VI of the Civil Rights
Act of 1964, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under any program or activity receiving federal financial assistance.
The City's responsibilities in its commitment to non-discrimination, including:
• Ensuring equal and meaningful access to all federally funded programs.
• Promoting full and fair participation in transportation -based decision making.
• Providing clear communication to all residents including persons with limited English
proficiency.
The purpose of this Title VI plan is to ensure commitment to nondiscrimination through the
construction of public facilities and infrastructure that benefit and revitalize the community.
The City developed this Title VI Program to address the requirements of the FTA Circular 4702.113,
Title Vi Requirements and Guidelines for FTA Recipients as a subrecipient of funding from
Metropolitan Transit Authority of Harris County (doing business as "Metro"). The City has
developed all of the necessary procedures and processes to be in compliance with Title VI
regulations, including a complaint process and a Title VI notice to the public.
Authorities
The Title VI Plan is written in accordance with Title VI regulations consistent with FTA Circular
4702.113, Title VI Requirements and Guidelines for Federal Transit Administration and any future
updates, 42 USC 2000d, Prohibition against exclusion from participation in, denial of benefits of,
and discrimination under federally assisted programs on ground of race, color, or national origin,
and 49 CFR part 21, Nondiscrimination in Federally -Assisted Programs of the Department of
Transportation. The City will integrate Limited English Proficient (LEP) Persons (70 FR 74087)
Recipients' Responsibilities into their programs and activities in Spanish and other languages,
upon request.
Dave Beach Date
City Manager
City of West University Place
Title VI Public Notice
The City will post the following notice to the public on their website and at administrative offices.
Since Metro runs the area's transit program, Metro's Title VI notice is listed on transit stops and
buses.
Title Vi Public Notice
The City of West University Place (City) hereby gives public notice that it is the City's policy
to assure full compliance with Title VI of the Civil Rights Act of 1964, the Civil Rights
Restoration Act of 1987, and related statutes and regulations in all programs and
activities. Title Vi requires that no person in the United States of America shall, on the
grounds of race, color, or national origin, be excluded from the participation in, be denied
the benefits of, or be otherwise subjected to discrimination under any program or activity
receiving federol financial assistance.
Any person who believes they have been aggrieved by an unlawful discriminatory practice
under Title Vl has a right to file a formal complaint with the City. Any such complaint must
be in writing or by phone and filed with the City's Civil Rights Coordinator within one
hundred -eighty (180) days following the date of the alleged discriminatory occurrence.
Title VI Discrimination Complaint Forms may be obtained at no cost to the complainant by
calling 713-662-5839. Individuals may get more information about the Title Vi Program by
calling 713-662-5839 or by emailing pwinfo@westutx.gov.
If you like more information on Title Vl, please visit the City's website
(https://www.westutx.gov/) or contact the City via phone 713-662-5839, via email to
pwinfo@westutx.gov, or via mail to: 3800 University Boulevard, West University Place, TX
77005. This notice is to be posted on the website (https://www.westutx.gov/) and at other
strategic locations.
The City will provide translations of all requested documents or provide a translator at any
public meetings at no cost.
If information is needed in another language, call 713-662-5839.
Title VI/Civil Rights Complaint Procedures
These procedures cover all complaints filed under Title VI of the Civil Rights Act of 1964, as
amended, relating to any transportation or program or activity receiving federal financial
assistance administered by the City as a subrecipient of funding from Metro. The program is also
conducted in accordance with FTA Circular 4702.1B.
Every effort will be made to obtain early resolution of complaints at the lowest level possible.
The Civil Rights Coordinator will make every effort to pursue a resolution of the complaint. Initial
interviews with the complainant and the respondent will request information regarding
specifically requested relief and settlement opportunities.
Any individual, group or individuals or entity that believes they have been subjected to
discrimination prohibited by Title VI nondiscrimination provisions may file a written complaint
with the City (see Attachment A). A formal complaint must be filed within 180 calendar days of
the alleged occurrence, or when the alleged discrimination became known to the complainant.
These procedures are part of an administrative process, which does not provide for remedies
that include punitive damage or compensatory remuneration for the complainant.
The procedures do not deny the right of the complainant to file formal complaints with other
state or federal agencies or to seek private counsel for complaints alleging discrimination. The
City has authority for accepting complaints for investigation, but complainants may also file
complaints with TxDOT or the Federal Transit Administration within 180 days of the alleged
offense. If you would like to file with TOOT, please send a written complaint to TxDOT Public
Transportation, 3712 Jackson Avenue, Building 6, 5th floor, Austin, Texas 78731. if you would like
to file with FTA, please send a written complaint to FTA Region VI, 819 Taylor Street, Room 8A36,
Fort Worth, TX 76102.
The complainant must meet the following requirements. The Complaint shall be:
a. In writing;
b. Signed;
c. Dated for the alleged act of discrimination; and
d. Contain a detailed description of the issues including name(s) and job(s).
Allegations received by email will be acknowledged, but the complainant is required to mail a
signed, original copy of the email transmittal to the City in order for the City to be able to process
it. All correspondence to the City for processing should be addressed to the Civil Rights
Coordinator and should have "Attn: Title VI Complaint" on the outside. Allegations received by
telephone will be transcribed and provided to the complainant for confirmation or revision
before processing. A transcribed complaint form will be forwarded to the complainant for
him/her to complete, sign and return to the City for processing.
Complaint will be accepted based on the following:
1. If complaint has been filed in timely manner;
2. If complaint/allegations involve a covered basis such as race, color, national origin or
disability; and
3. If complaint/allegations involve a program or activity of a federal -aid recipient, sub -
recipient, or contractor.
A complaint may be dismissed for the following reasons:
1. Complainant requests the withdrawal of the complaint;
2. Complainant fails to respond to repeated requests for additional information needed to
process complaint; or
3. Complainant cannot be located after reasonable attempts.
once the City decides to proceed with the investigation, the complainant will be notified in
writing of the determination within ten (10) calendar days. The complaint will receive a reference
code that will correspond to the City's records identifying its basis of alleged harm: race, color,
national origin or disability.
In cases where the City engages in investigation of the complaint, the Civil Rights Coordinator will
provide the individuals identified in the complaint the opportunity to respond to the allegations
in writing. The identified individuals will have ten (10) calendar days from the date of the City's
written notification of acceptance of the complaint to furnish his/her response to the allegations.
Within 30 calendar days of the acceptance of the complaint, the Civil Rights Coordinator will
prepare an investigative report for the City Manager. The report shall include a narrative
description of the incident, identification of persons interviewed, and findings and
recommendations. The City Manager will have ten (10) calendar days to review and provide
comments to the Civil Rights Coordinator.
After the Civil Rights Coordinator address any comments from City Manager about the
preliminary investigative report, the report and its findings will be forwarded to the City's legal
representative for review. The legal representative will review the report and associated
documentation and will provide input within ten (10) calendar days.
The City's final investigative report and a copy of the complaint will be forwarded to the
Complainant and the FTA within 60 calendar days of the acceptance of the complaint. The City
will notify all parties of its findings.
Title VI Investigations, Complaints and Lawsuits
There were no transit -related Title VI investigations, complaints, and/or lawsuits in the past three
(3) years.
Date summary
status Action(s) Taken
Complaints
(Month, Day, Year) (include basis of complaint:
race, color, or national origin)
Investigations
Lawsuits
I
Promoting Inclusive Public Participation
It is the goal of the City to establish a public participation process that is inclusive, transparent,
efficient, and purposeful for citizens/constituents to become engaged in planning and capital
project activities. No minority or socioeconomic groups will be excluded in the planning process.
The City provides public notices of all meetings through multiple means. The City uploads City
Council agendas on their website as well as provides notice of the meetings and project changes
on their social media. The City has a quarterly newsletter, City Currents, which details the City's
ongoing infrastructure initiatives and sustainability programs.
® City of West University MKe. TX -City Co mmmt
Intro
w cf!"l page pt the .r ny..14•:est Umeyr:y Plarc
Q page rOttmmtntorgam¢atron
[7131668.3431
Q. war meoraSxes:uy gcv
0 Fe,.:. 9 -
Photos See a l photos
IMFlllf h1F
®City of NMI vfliv vty Mut. " City Cwxernmens • ••,
arq "
Begin mg Thur lay .tv9w 29 the Harm Ccwrty Flpoe Conird d4:rrc:;nCFCD, tn1 pegm
rntenanse aV lk ." Odor Oarm NO 49M hetaeen LI."MA 81.4 " &fid ret 5_ TM%
x0h 11 P'N"o o.tr ft 11lw. -fees "g—rig it the w th end near Un"rpiy Baro anp
movrq ronh Warpf &swru+el 5:
The plgea.4 sun .'h segeuven mmn:enance lel—d ry repkarq panHs el skpe pa wg
and pauhng p— o1 IN 4kVt paling nalen:he a e,h To pwt See mole
The City maintains an ongoing public participation process for all construction projects. The City
Council meetings are posted and open to ensure a greater chance for involvement from
concerned stakeholders. The projects are discussed in detail at the public meetings, which occur
before construction initiates. Outreach is also undertaken with private property owners to make
them aware in advance of construction activities.
For regional projects, the City will maintain a public participation process for all transportation
planning and/or construction projects. The objectives of the public participation process will be
consistent with Houston -Galveston Area Council's (H -GAC) Public Participation Plan. Those
objectives include:
• Presenting opportunities for citizens and stakeholders to provide public feedback for all
transportation planning and/or construction projects through an open public comment
process;
• Providing opportunity for comment from identifiable stakeholder groups, such as low-
income, elderly, disabled, racial or language minorities, and other community groups;
and
• Providing educational information on projects to stakeholders in a variety of formats
and languages, as needed.
Limited English Proficiency (LEP) Persons --- Four Factor Analysis
Factor 1 Assessing; the Number or Proportion of LEP Persons served or Encountered in
Eligible Service Population
(a) How LEP persons interact with the recipient's agency
LEP individuals would come in contact with the City during the planning, procurement, and
construction of federally approved transit and pedestrian capital projects, including transit stops,
sidewalks, and other mobility projects as funded through Metro.
(b) Identification of LEP communities, and assessing the number or proportion of LEP persons from
each language group to determine the appropriate language services for each language group
The best, most comprehensive table to identify Limited English Proficiency levels by their
population is the American Community Survey of Language Spoken at Home by Ability to Speak
English (Table 1316001); however, this table has not been updated since 2015. The City decided
to continue to use this table along with other tables that have more up to date information.
According to Table B16001 (2015), there is majority of the population (86.2%) speak English at
home. The percentage of Spanish-speaking individuals who report speaking English "less than
well" is 1.09% of the total City population or 155 individuals, which does not meet the Safe Harbor
threshold. The safe harbor threshold for Title VI of the Civil Rights Act of 1964 is 5% or 1,000
people, whichever is less, for LEP language groups identified. No language meets the threshold
for the City.
Speak
SpokenLANGUAGE SPOKEN AT HOME
Language
well"
BY
English
well"
ABILITY TO
"very Speak
Percent "le5s
SPEAK ENGLISH
English
than well"
than
well"
"less
Percent
FOR THE POPULATION
Number Language
Group"very
5 YEARS
Total
Sub-
ANDOVER
Well Percent of Total
Population
Total population
14,164
Speak only English
12,210
86.20%
Spanish or Spanish Creole
604
79.58%
155
20.42%
759
5.36%
1.09%
French (incl. Patois, Cajun)
58
81.69%
13
18.31%
71
0.50%
0.09%
French Creole
0
0.00%
0
0.00%
0
0.00%
0.00%
Italian
92
100.00%
0
0.00%
92
0.65%
0.00%
Portuguese or Portuguese Creole
13
IM00%
0
0.00%
13
0-09%
0.00%
German
30
100.00%
0
0.00%
30
0.21%
0.00%
Yiddish
0
0.00%
0
0.00%
0
0.00%
0.00%
Other West Germanic languages
38
76.00%
12
24.00%
s0
0-35%
0.08%
Scandinavian languages
0
0.00%
0
0.00%
0
0.00%
0.00%
Greek
20
100M%
0
0.00%
20
0.14%
0.00%
Russian
76
84.44%
14
15.56%
90
0.64%
0.10%
Polish
0
0.00%
0
0.00%
0
0.00%
0.00%
Serbo-Croatian
0
0.00%
0
0.00%
0
0.00%
0.00%
Other Slavic languages
0
0.00%
0
0.00%
0
0.00%
0.00%
Armenian
0
a00%
0
0.00%
0
0.00%
0.00%
Persian
31
65.96%
16
34.04%
47
0.33%
0.11%
Gujarati
0
0.00%
0
0.00%
0
0.00%
0.00%
Hindi
59
86.76%
97
13.24%
68
0.48%
0.06%
Urdu
89
1 100.00%
0
0.00%
89
0.63%
0.00%
Other Indic languages
47
100.00%
0
0.00%
47
0.33%
0.00%
Other Indo-European languages
7
100.00%
0
0.00%
7
0.05%
0.00%
Chinese
215
88.48%
28
11.52%
243
1.72%
0.20%
Japanese
0
0.00%
0
0.00%
0
0.00%
0.0o%
Korean
0
0.00%
0
0.00%
0
0.00%
0.00%
Mon-Khmer, Cambodian
0
0.00%
0
0.00%
0
0.00%
0.00%
Hmong
0
0.00%
0
0.00%
0
0.00%
0.00%
Thai
0
0.00%
0
0.00%
0
0.00%
0.00%
Laotian
22
57.89%
16
42.11%
38
0.27%
0.11%
Vietnamese
38
79.17%
10
20.83%
48
0.34%
0.07%
Other Asian languages
61
100.00%
0
0.00%
61
0.43%
0.00%
Tagalog
32
100.00%
0
0.00%
32
0.23%
0.00%
Other Pacific Island languages
0
0.00%
0
0.00%
0
0.00%
0.00%
Navajo
0
0.00%
0
0.00%
0
0.00%
0.00%
Other Native North American
0
0.00%
0
0.00%
0
0.00%
0.00%
Hungarian
0
0.00%
0
0.00%
0
0.00%
0.00%
Arabic
63
84.00%
12
16.00%
75
0.53%
0.08%
Hebrew
74
100.00%
0
0.00%
74
0.52%
0.00%
African languages
0
0.00%
0 1
0.00% 1
0
0.00%
0.005T-
.00%Other
otherand unspecified languages
0
0.00%
0 1
0.00% 1
0
0.00%
0.00%
LANGUAGE SPOKEN AT HOME BY ABILITY TO SPEAK ENGLISH FOR THE POPULATION 5 YEARS AND OVER Survey/Program: American Community
Survey Universe: Population 5 years and over Year: 2015 Estimates: 5 -Year Table ID: 616001
Table C16001, Language Spoken at Home, provides similar information with fewer languages
identified. The breakdown is similar to the above table. Again, no language meets the Safe Harbor
threshold.
Language SpokenLANGUAGE SPOKEN
"very
AT HOME
well" "les5
FOR THE
than very
well"
POPULATION 5 YEARS
Language Sub-Graup
AND OVER
Well Percent
Population
of Total
Total population
966
11
13,813
68S
0
Asian and Pacific Island languages
Speak only English
44
Other Language
11,079
0
80.21%
13,813
Spanish or Spanish Creole
955
11
966
6.99%
0.08%
French (incl. Haitian, Cajun)
94
22
116
0.84%
0.16%
German
41
0
41
0.30%
0.00%
Russian, Polish, or other Slavic languages
74
0.
74
0.54%
0.00%
Other Indo-European languages
432
221
4541
3.29%
0.16%
Korean
74
0
74
0.54%
0.00%
Chinese
549
104
653
4.73%
0.75%
Vietnamese
59
0
59
0.43%
0.00%
Tagalog
0
0
0
0.00%
0.00%
Other Asian and Pacific Island languages
123
10
133
0.96%
0.07%
Arabic
71
9
80
0.58%1
0.07%
Other and unspecified languages:
841
1
841
0.61%
0.00%
LANGUAGE SPOKEN AT HOME FOR THE POPULATION 5 YEARS AND OVER Survey/Program: American Community Survey Universe: Population 5
years and over Year: 2022 Estimates: 5 -Year Table ID: C16001
For Table 816004, Age by Language Spoken at Home by Ability to Speak English, no language is
identified as meeting the threshold for Safe Harbor.
SpokenLANGUAGE SPOKEN AT HOME BY ABILITY TO SPEAK ENGLISH
Language
FOR THE POPULATION 5
.-
YEARS AND OVER
English
11,079 N/A
Spanish
966
11
Indo-European languages
68S
0
Asian and Pacific Island languages
919
44
Other Language
164
0
Total Population
13,813
s5
AGE BY LANGUAGE SPOKEN AT HOME BY ABILITY TO SPEAK ENGLISH FOR THE POPULATION 5 YEARS AND OVER Survey/Program: American
Community Survey Universe: Population 5 years and over Year: 2022 Estimates: 5 -Year Table ID: B16004
(c) The literacy skills of LEP populations in their native languages, in order to determine whether
translation of documents will be an effective practice
The City has not monitored the literacy rates of LEP populations in their native languages;
however, the City will provide both written and spoken translations in order to serve the LEP
population effectively, when requested. The City will document when requested to translate
information orally and/or written since no language met the safe harbor threshold.
(d) Whether LEP persons are underserved by the recipient due to language barriers
Presently, there are no known language barriers that cause LEP persons to be underserved. The
City will notify LEP persons of their rights and will monitor complaints about barriers.
Factor 2: Assessinp, the Frequency with Which LEP Individuals Come into Contact with your
Programs, activities, and services.
The City does not provide transit services, but rather utilizes FTA funds in order to develop
pedestrian infrastructure that enhances people's ability to easily access the transit services
provided by Metro. The most likely instances that LEP persons would come in contact with the
federally funded projects is during the procurement or construction of pedestrian infrastructure.
The City makes the fact known during all procurement endeavors, advertising efforts, public
meetings, and other instances that documents, instructions, and other important materials can
be translated at no cost to the user. Very rarely does any of the construction require any detours
or significant changes to accessing public transportation, so there is minimal disruption for transit
users. In the instance where there are disruptions, the City works with Metro to address any
concerns while keeping LEP persons in mind and provide notifications and proper signage to
address the detours. No translations have been requested in the past. All vital documents, such
as forms and public notices, will be translated, when requested.
Factor 3: Assessing the Nature and Importance of Program, Activity or Service
As stated in the Factor 2 analysis, the City does not provide transit services but does utilize FTA
funds as a subrecipient for the construction of pedestrian infrastructure. The construction of
sidewalks, ADA ramps, pedestrian lighting, and signalization provides benefit to all users of transit
services but does not have any unique impact on LEP persons. The Citywill translate all important
documents and instructions upon request. The City has no direct control or decision making of
the transit services.
Factor 4: Assessing the Resources Available to Transit and Costs
The City offers many opportunities for LEP persons to fully access information regarding the
construction projects. The City does not anticipate many other translation requests, but will
accommodate any request, if needed. Costs for any requested translations (either due to staff
time or other translation services) and printing of translated documents might cost up to $1,000
a year. All costs are absorbed into the City's annual budget.
LAP Implementation Plan
Task 1 — Identifying LEP Persons Who Need Language Assistance
Number or Proportion of LEP Persons Served or Encountered in Eligible Service Population
According to the American Community Surveys included in the LEP Four Factor Analysis, no
language was identified as meeting the Safe Harbor threshold of 1,000 individuals or 5% of the
population. Across all three tables, percentages of individuals speaking English less than well was
similar throughout the data.
Frequency with Which LEP Individuals Come Into Contact with your Programs, Activities and
Services
The City does not provide transit services, but rather utilizes FTA funds in order to develop
pedestrian infrastructure that enhances people's ability to easily access the transit services
provided by Metro. The most likely instances that LEP persons would come in contact with the
federally funded projects is during the procurement or construction of pedestrian infrastructure.
The City makes the fact known during all procurement endeavors, advertising efforts, public
meetings, and other instances that documents, instructions, and other important materials can
be translated at no cost to the user. Very rarely does any of the construction require any detours
or significant changes to accessing public transportation, so there is minimal disruption for transit
users. In the instance where there are disruptions, the City works with Metro to address any
concerns while keeping LEP persons in mind and provide notifications and proper signage to
address the detours. No translations have been requested in the past. All vital documents, such
as forms and public notices, will be translated, when requested.
Task 2 - Language Assistance Measures
The City will provide a range of language assistance options, including notices to LEP person in a
language they can understand regarding their right to free language assistance. The City will
provide translation services for public documents and competent interpreters at public hearings
when requested.
The City will make best efforts to increase opportunities for public involvement, particularly by
historically underserved populations including LER individuals by publishing notices of public
meetings in as many varied mediums as possible, including social and print.
Specific Activities for Limited English Proficiency Individuals
The City has adopted the following policy regarding language assistance for federally funded
programs:
A. There will be at least one Spanish-speaking employee at a public contact event or city
council meeting, when a request is made in advance of the event or meeting.
B. The City will ensure that if at any time an employee or an appointed substitute is not
available to provide language assistance, the City will contract with outside agency to
assist with translation for languages upon advance request.
C. Employment opportunities on federally funded programs will be advertised in different
languages, when appropriate.
D. The City will publish informational brochures, flyers, etc., regarding the FTA -funded
programs are written in English with a notice stating that the information may be
translated to other languages upon request.
E. American Sign Language interpreters will be available for face-to-face meetings with staff
regarding FTA -Funded Programs upon advance request.
Task 3 — Providing Notice to LEP Persons
The Title VI Notice to the Public will be posted on the City's website. The Title VI Notice to the
Public has included a statement about translation availability at no cost.
Task 4 — Monitoring and Evaluating Language Access Plan
The City will monitor the program to ensure that LEP persons have meaningful access to the
transportation planning and implementation process. The City will document interactions with
LEP individuals in field activities and community meetings. The Language Access Plan will be
updated every three years along with the triennial Title VI update.
Task 5 — Training Staff
The City has provided training for staff involved in the FTA funded projects to ensure they are
knowledgeable and has been provided with this Title VI plan.
Minority Representation on Planning and Advisory Boards
The City will actively encourage committee membership by all interested parties regardless of
race, color, or national origin. Currently, the City has no transit planning or advisory committees.
Below is the population demographic breakdown for West University Place.
Monitoring of Sub Recipients
The City does not have any sub recipients who receive federal financial assistance.
Determination of Site or Location of Facilities
No facilities have been constructed within the City in the past three years. Any construction of
transit facilities receiving federal financial assistance within the City will perform a Title VI site
equity analysis during the planning stage with regard to the location of the facility.
Requirement to Set System -Wide Service Standards and Policies Service
Standar&;
The City does not provide fixed -route transit services.
Attachment A - Complaint Form
The City of West University Place is committed to ensuring that no person is excluded from
participation in or denied the benefits of its services on the basis of race, color, or national origin
as provided by Title VI of the Civil Rights Act of 1964, as amended. Civil Rights complaints must
be filed within 180 days from the date of the alleged discrimination.
-
SECTIONOF • (Choose One)
RACE
RACE COLOR I I NATIONAL ORIGIN LIMITED ENGLISH PROFICENCY
•N II: INFORMACi6N DE CONTACTO
Salutation
(Mr./Mrs./Ms.).
Name
Street Address
City, State, ZIP Code
Telephone
E-mail Address
Accessible Format
SECTIONCOMMENT
LARGE PRINT TDD/RELAY AUDIO OTHER
Project
Date & Time of Occurrence
Name of Individuals Involved
Location of Incident
If any information is unknown,
please provide descriptive
information here
Description of Incident
SECTION• •
May we contact you if we need more details or information? Yes No
What is the best way to reach you?
Phone E-mail Mail
3800 University Boulevard, West University Place, TX 77005
Phone: 713.668.4441
15