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Home My WebLink About231211 CC MinThe City of West University Place A Neighborhood City CITY COUNCIL STAFF Susan Sample, Mayor David J. Beach, City Manager John Montgomery, Mayor Pro Tem Scott Bounds, Olson and Olson, City Attorney Shannon Carroll, Councilmember Thelma Gilliam, City Secretary Clay Brett, Councilmember Matt Hart, Councilmember CITY COUNCIL MEETING MINUTES The City Council of the City of West University Place, Texas, met on Monday, December 11, 2023, at 6:00 p.m., in the Municipal Building at 3800 University Boulevard, for the purpose of considering the agenda of items listed. The meeting was held in person and via Zoom. The agenda was as follows: SPECIAL MEETING (6:00 PM) 1. Call Special Meeting to Order Mayor Sample called the special meeting to order at 6:02 p.m. In attendance were Mayor Pro Tem Montgomery, Councilmembers Carroll and Clay, City Manager Beach, City Secretary Gilliam, and City Attorney Bounds. Councilmember Hart arrived at approximately 6:15 p.m. 2. Recess Special Meeting and Convene Executive Session Mayor Sample recessed the special meeting at 6:00 p.m. to convene an executive session for City Council to evaluate the city manager in accordance with Section 551.072 of the Texas Government Code. 3. Adjourn Executive Session and Reconvene Special Meeting Matters related to any action resulting from Executive Session deliberations. No action taken. At 6:33 p.m., Councilmember Brett moved to adjourn the executive session and reconvene the special meeting. Mayor Pro Tem Montgomery seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None 4. Adjourn Special Meeting At 6:33 p.m., Councilmember Caroll moved to adjourn the special meeting. Mayor Pro Tem Montgomery seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None REGULAR MEETING (6:30 PM) City Council Meeting Minutes, December 11, 2023 2 of 5 5. Call Meeting to Order Mayor Sample called the regular meeting to order at 6:34 p.m. Council in attendance were Mayor Pro Tem Montgomery and Councilmembers, Carroll, Brett, and Hart. Staff in attendance were City Manager Beach, City Secretary Gilliam, City Attorney Bounds, Fire Chief Maxwell, Assistant to the City Manager Bishop, Public Works Director Cameron, Assistant Public Works Director Cast, Parks and Recreation Director White, Plant Supervisor Wahlstorm, and Police Chief Walker John Cutrer, Chair of the Zoning and Planning Commissionm and Larry Robertson with Gallagher were also present. 6. Pledge of Allegiance Councilmember Carroll led the Pledge. 7. Public Comments This is an opportunity for citizens to speak to the Council relating to agenda and non-agenda items. Speakers are required to register in advance and must limit their presentations to three minutes each. John Barnes, 3419 Plumb, provided a statement for City Secretary Gilliam to read for the record. Mr. Barnes’ statement referred to increases in theft and burglaries and he urged the mayor and council to give priority to improving the compensation and benefits for dispatch and patrol officers to improve retention and to expand on recruitment. RECESS REGULAR MEETING OF THE CITY COUNCIL TO CONVENE A MEETING OF THE CITY OF WEST UNIVERSITY PLACE EMPLOYEE BENEFITS TRUST (EBT) FOR WHICH A SEPARATE EBT AGENDA HAS BEEN POSTED. At approximately 6:40 p.m., Council recessed the regular meeting and convened a meeting of the Employee Benefits Trust. See EBT Minutes for any action taken. RESUME REGULAR CITY COUNCIL MEETING AFTER ADJOURNMENT OF THE EBT MEETING At approximately 6:41 p.m., the Employee Benefits Trust adjourned its meeting and the City Council meeting resumed. 8. Ordinance Calling for Joint Public Hearing with the Zoning and Planning Commission Matters related to setting a date and time for City Council to hold a Joint Public Hearing with the Zoning and Planning Commission to hear from the public regarding residential sports courts and consolidation of districts. Recommended Action: Approve on first and final reading an ordinance calling for a Joint Public Hearing to hear comments on proposed amendments to the Zoning Ordinance and setting the date and time for the hearing. Mr. Danny Cameron, Public Works Director After a briefing by Zoning and Commission Chair John Cutrer, Councilmember Carroll moved to approve the ordinance calling for the Joint Public Hearing for January 22, 2024, at 6:30 p.m. Councilmember Hart seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None 9. Upfitting of Four Police Interceptors Matters related to awarding the contract in the amount of $98,600 to Dana Safety Supply, Inc., to upfit four (4) police interceptors and authorize the City Manager to execute the contract. Recommended Action: Award the contract to Dana Safety Supply, Inc., in the amount of $98,600 for the upfitting of four (4) Ford City Council Meeting Minutes, December 11, 2023 3 of 5 Interceptors and authorize the City Manager to execute the contract. Mr. Brett Cast, Assistant Public Works Director Mayor Pro Tem Montgomery moved to award the contract to Dana Safety Supply, Inc., in the amount of $98,600 for the upfitting of four (4) Ford Interceptors and authorize the city manager to execute the contract. Councilmember Hart seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None 10. Compensation and Classification Study Matters related to an update on the compensation and classification study. Recommended Action: Discuss and provide feedback. Mr. James Urban, HR Director and Mr. Larry Robertson, Gallagher Larry Robertson with Gallagher gave a presentation and said the study will be complete by the end of May 2024. After the presentation, there were questions and answers. Council requested the following information be added for the survey: • Directors not currently on the benchmark list o City Secretary o Parks and Recreation Director o Public Works Director o Assistant Directors • Parks and Recreation positions o Lifeguards • Other benchmark locations, i.e. o Spring Valley Village o Southside Place o Memorial Villages o The Woodlands o Water districts, etc. o Private entities 11. Consent Agenda All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests an item be removed from the Consent Agenda and be considered in its normal sequence on the agenda. A. City Council Meeting Minutes Matters related to approving the City Council Minutes of November 13, 2023. Recommended Action: Approve Minutes of November 13, 2023. Ms. Thelma Gilliam, City Secretary Councilmember Brett moved to approve the Consent Agenda as presented. Councilmember Carroll seconded the motion. MOTION PASSED. City Council Meeting Minutes, December 11, 2023 4 of 5 Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None 12. Recess Special Meeting and Convene Executive Session City Council will recess the regular session and convene an executive session to deliberate real property in accordance with Section 551.072 of the Texas Government Code. At 7:25 p.m., Mayor Sample recessed the regular meeting and convened an executive session per Section 551.072 of the Texas Government Code. 13. Adjourn Executive Session and Reconvene Regular Meeting Matters related to any action resulting from Executive Session deliberation. At 8:00 p.m., Councilmember Brett moved to adjourn the executive session and reconvene regular session. Mayor Pro Tem Montgomery seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None 14. Adjourn Regular Meeting At 8:00 p.m., Councilmember Brett moved to adjourn the regular meeting. Councilmember Carroll seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None GOALS WORKSHOP WILL FOLLOW THE REGULAR MEETING AND WILL BE HELD IN THE MUNICIPAL BUILDING – BILL WATSON CONFERENCE ROOM 15. Call Workshop to Order At 8:22 p.m., Councilmember Brett moved to call the workshop to order. Councilmember Carroll seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None 16. Council Goals Matters related to Councils 2024-2025 Goals and Priorities. City Council discussed several goals and priorities and each one was agreed to by majority of members. See comprehensive list of goals/priorities attached. 17. Adjourn Workshop City Council Meeting Minutes, December 11, 2023 5 of 5 With no further discussion, the workshop adjourned at 10:47 p.m. Audio of the meeting is temporarily on the City’s website. If the audio is no longer on the website, you can obtain a copy, and any presentation, from the City Secretary’s office. Prepared by: Thelma A. Gilliam, TRMC, City Secretary Council Approved: January 8, 2024 Attachment: Goals/Priorities