HomeMy WebLinkAbout231204 CC MinThe City of West University Place
A Neighborhood City
CITY COUNCIL STAFF
Susan Sample, Mayor David J. Beach, City Manager
John Montgomery, Mayor Pro Tem Scott Bounds, Olson and Olson, City Attorney
Shannon Carroll, Councilmember Thelma Gilliam, City Secretary
Clay Brett, Councilmember
Matt Hart, Councilmember
CITY COUNCIL MEETING MINUTES
The City Council of the City of West University Place, Texas, met on Monday, December 4, 2023, at 5:30
p.m., in the Municipal Building at 3800 University Boulevard, for the purpose of considering the agenda of
items listed. The meeting was held in person and via Zoom.
The agenda was as follows:
1. Call Meeting to Order
Mayor Sample called the special meeting to order at 5:30 p.m. In attendance were Mayor Pro Tem
Montgomery, Councilmembers Carroll and Clay, City Manager Beach, City Secretary Gilliam, City
Attorney Bounds, Finance Director Kalka, Assistant to the City Manager Bishop, Assistant Public Works
Director Cast, Parks and Recreation Director White, and Police Captain Stavinoha. Councilmember Hart
arrived at approximately 5:35 p.m.
2. Pledge of Allegiance
Mayor Pro Tem Montgomery led the Pledge.
3. Public Comments
This is an opportunity for citizens to speak to the Council relating to agenda and non-agenda items.
Speakers are required to register in advance and must limit their presentations to three minutes each.
There were no public comments.
4. New Public Works Facility Project Update
Matters related to an update on the new Public Works facility. Recommended Action: Discuss and take any
desired action. Mr. Dave Beach, City Manager and Mr. Jeff Gerber, PGAL
Mr. Jeff Gerber, Architect with PGAL, provided an update on the final building and site configuration.
After the presentation and discussion regarding options and the project schedule, Mayor Pro Tem
Montgomery moved that Council endorse Option 3 for the upgraded exterior finish and the sloped roof.
Councilmember Carroll seconded the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Brett, Carroll, Hart
Noes: None
Absent: None
City Council Meeting Minutes, December 4, 2023
2 of 2
5. Consent Agenda
All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an
item be removed from the Consent Agenda and be considered in its normal sequence on the agenda.
A. City Council Meeting Minutes
Matters related to approving the City Council Minutes of November 13, 2023. Recommended Action:
Approve Minutes of November 13, 2023. Ms. Thelma Gilliam, City Secretary
B. September Monthly Finance Report
Matters related to receiving the City’s monthly Financial Report for September 2023.
Recommended Action: Receive the City’s September 2023 Monthly Financial Report. Ms. Marie Kalka,
Finance Director
C. Recovery and Disaster Grant Program Management Bid Award
Matters related to awarding a bid for disaster and recovery. Recommended Action: Approve the
agreement for Recovery and Disaster Grant Program Management with DCMC Partners and authorize City
Manager to execute the agreement. Mr. Austin Bishop, Assistant to the City Manager
Councilmember Carroll moved to approve the Consent Agenda as presented. Councilmember Hart
seconded the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Brett, Carroll, Hart
Noes: None
Absent: None
6. Adjourn Meeting
With no further business, Councilmember Brett moved to adjourn the meeting at 5:55 p.m. Carroll
seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart
Noes: None
Absent: None
Audio of the meeting is temporarily on the City’s website. If the audio is no longer on the website, you can obtain
a copy, and any presentation, from the City Secretary’s office.
Prepared by: Thelma A. Gilliam, TRMC, City Secretary
Council Approved: December 11, 2023