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Home My WebLink About231009 CC MinThe City of West University Place A Neighborhood City CITY COUNCIL STAFF Susan Sample, Mayor David J. Beach, City Manager John Montgomery, Mayor Pro Tem Scott Bounds, Olson and Olson, City Attorney Shannon Carroll, Councilmember Thelma Gilliam, City Secretary Clay Brett, Councilmember Matt Hart, Councilmember CITY COUNCIL MEETING MINUTES The City Council of the City of West University Place, Texas, met on Monday, October 9, 2023, at 6:00 p.m., in the Municipal Building at 3800 University Boulevard, for the purpose of considering the agenda of items listed. The meeting was held in person and via Zoom. SPECIAL MEETING (6:00 PM) Agenda items were as follows: 1. Call Special Meeting to Order Mayor Sample called the special meeting to order at 6:00 p.m. In attendance were Mayor Pro Tem Montgomery, Councilmembers Carroll, Hart and Brett, City Manager Beach, City Secretary Gilliam, City Attorney Bounds, Police Chief Walker, and Police Captain Stavinoha 2. Recess Meeting and Convene Executive Session City Council will recess to consult with the attorney and as permitted by Tex. Gov’t Code Section 551.071 about: 1. City of West University Place v. DV1, LLC and Brent Franklin, Cause No. 2023-63640, Harris County District Court; 2. City of West University Place v. Thomas Tran Park, Cause No. 2023-08661, Harris County District Court; and 3. Draft interlocal agreement regarding Poor Farm Ditch. Council will also deliberate real property in accordance with Section 551.072, and Personnel Matters related to Board and Commission appointments in accordance with Section 551.074, of the Texas Government Code and Section 551 and Section 551.074 Mr. Dave Beach, City Manager and Mr. Scott Bounds, City Attorney Mayor Sample recessed the special meeting to convene the Executive Session at 6:00 PM. 3. Adjourn Executive Session and Reconvene Special Meeting Matters related to any action resulting from Executive Session deliberation. With no action taken, at 6:37 p.m., Mayor Pro Tem Montgomery moved to adjourn the executive session and reconvene the special meeting. Councilmember Hart seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None City Council Meeting Minutes, October 09, 2023 2 of 5 4. Adjourn Special Meeting Councilmember Carroll moved to adjourn the special meeting at 6:37 p.m. Mayor Pro Tem Montgomery seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None REGULAR MEETING (6:30 PM) Agenda items were as follows: 5. Call Regular Meeting to Order Mayor Sample called the regular meeting to order at 6:38 p.m. Council in attendance were Mayor Pro Tem Montgomery and Councilmembers, Carroll, Brett, and Hart. Staff in attendance were City Manager Beach, City Secretary Gilliam, City Attorney Bounds, Fire Chief Maxwell, Assistant to the City Manager Bishop, Public Works Director Cameron, Assistant Public Works Director Cast, Finance Director Kalka, IT Director Brown, and Police Chief Walker. 6. Pledge of Allegiance Scout Troop 54 led the Pledge. 7. Public Comments This is an opportunity for citizens to speak to the Council relating to agenda and non-agenda items. Speakers are required to register in advance and must limit their presentations to three minutes each. John Barnes, 3419 Plumb, spoke at the time Agenda Item #8 was discussed. Dick Yehle, 6401 Rutgers, spoke regarding pedestrian crossings on Buffalo at the corner of Duke and the corner of Rice. Audio did not record entire comments. Josh Kuba, 3618 Corondo Court, spoke regarding the Interlocal Agreement for Poor Farm Ditch improvements. He said he wants the Council to memorialize its commitment to a green screen in writing and to appoint a committee of residents and contractors to advocate for affected residents. Alida Drewes, a resident who preferred not to provide address, spoke to say she agrees with comments from the last speaker. She also spoke on various issues including, but not limited to, police vehicles, the budget, services to residents, taxes, and transparency. Roya Abyaneh, 3615 Corondo Court, spoke regarding Poor Farm Ditch and her concerns in relation to access from Holcombe to Corondo Court and how the fence there will be maintained during and after construction. She said she is also concerned about the foundation and asked for open discussion as to how the soil will be retained and addressed going forward. Roger Gregory, 6624 Mercer, spoke to thank Council for the hard work on this project and to say that he is in support of the Poor Farm Ditch Project because the infrastructure is dilapidated and needs to be repaired. He said there are some legitimate concerns brought up by the residents, but they do not invalidate the need for the infrastructure project and hope Council votes in favor of it. City Council Meeting Minutes, October 09, 2023 3 of 5 8. Poor Farm Ditch Project – Interlocal Agreement Matters related to an Interlocal Agreement with Harris County Flood Control District and Southside Place regarding the Poor Farm Ditch Project. Recommended Action: Approve Interlocal Agreement with Harris County Flood Control District and Southside Place. Mr. Dave Beach, City Manager City Manager Beach presented and provided background information regarding this agreement. John Barnes, 3419 Plumb, who requested to speak during discussion of this topic, spoke to say he is supportive about doing something to Poor Farm Ditch, but would like concerns addressed about the project and the agreement. He said he would also like the Council to consider releasing the previous 90 percent design drawing so people can properly evaluate the progress of the project. City Manager Beach said staff is trying to schedule a public engagement meeting before the end of the year to get feedback from the public before moving forward to finalize the design documents. He also said the city will dedicate a project page on the city’s website within the next two weeks. After discussions, Councilmember Brett moved to approve the Interlocal Agreement with Harris County Flood Control District and Southside Place as presented. Councilmember Carroll seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None For audio of this discussion, visit the City’s website or contact the City Secretary’s. 9. Consent Agenda All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests an item be removed from the Consent Agenda and be considered in its normal sequence on the agenda. A. City Council Meeting Minutes Matters related to approving the City Council Minutes of the special meeting of September 22, 2023, and regular meeting of September 25, 2023. Recommended Action: Approve all sets of Minutes as presented Ms. Thelma Gilliam, City Secretary B. Police Vehicle In-Car Video Systems Matters related to the purchase of in-car video systems for police vehicles. Recommended Action: Approve the contract with Axon Enterprises through BuyBoard Contract 648-21 for In-Car Video Systems and authorize the City Manager to execute the contract. Mr. Ken Walker, Police Chief and Mr. Russell Brown, IT Director C. Uninterrupted Power Supply Replacement Matters related to the purchase of an Uninterrupted Power Supply (UPS) unit to replace the current unit. Recommended Action: Approve purchase the purchase from SolidIT Networks and authorize the City Manager to make payment in the amount of $129,421.00. Mr. Russell Brown, IT Director D. Houston-Galveston Subsidence District Interlocal Agreement (H2O Lab!) Matters related to an Interlocal Agreement with the Houston-Galveston Subsidence District to participate in the H20 Lab, which is a conservation/public education program. Recommended City Council Meeting Minutes, October 09, 2023 4 of 5 Action: Approve the Interlocal Agreement with the Harris-Galveston Subsidence District and authorize the City Manager to execute the agreement. Mr. Danny Cameron, Public Works Director E. July 2023 Monthly Finance Report Matters related to receiving the City’s July 2023 Monthly Finance Report. Recommended Action: Receive the City’s July 2023 Monthly Financial Report. Ms. Marie Kalka, Finance Director F. Police Interceptors Vehicle Purchase Matters related to an ordinance amending the 2023 Budget to fund the purchase of police vehicles. Recommended Action: Adopt the ordinance amending the 2023 Budget in the amount of $140,000 from the Vehicle Replacement Fund, award the contract to Phil Brannen Ford of Perry as a sole source due to the limited number of fleet vehicles available in the current market, and authorize the city manager to purchase the three (3) Ford Police Interceptors. Mr. Brett Cast, Assistant Public works Director Mayor Pro Tem Montgomery pulled items 9B, 9C, 9D, and 9F for discussion. Councilmember Brett moved to approve Items 9A and 9E as presented. Councilmember Hart seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None After a brief discussion, Councilmember Hart moved to approve Item 9B as presented. Councilmember Brett seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None After a brief discussion, Mayor Pro Tem Montgomery moved to approve Item 9C as presented. Councilmember Hart seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None After a brief discussion, Mayor Pro Tem Montgomery moved to approve Item 9D as presented. Councilmember Brett seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None After a brief discussion, Mayor Pro Tem Montgomery moved to approve Item 9F as presented. Councilmember Brett seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None City Council Meeting Minutes, October 09, 2023 5 of 5 10. Recess Meeting and Continue Executive Session If necessary, City Council will recess to conduct a closed in accordance with Sections of the Texas Government Code outlined in Agenda Item 2. City Council did not reconvene the executive session. 11. Adjourn Executive Session and Reconvene Meeting Matters related to any action resulting from Executive Session deliberation. 12. Adjourn Meeting With no further business, Councilmember Carroll moved to adjourn the meeting at approximately 7:25 p.m. Councilmember Hart seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None Audio of the meeting is temporarily on the City’s website. If the audio is no longer on the website, you can obtain a copy, and any presentation, from the City Secretary’s office. Prepared by: Thelma A. Gilliam, TRMC, City Secretary Council Approved: October 23, 2023