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HomeMy WebLinkAbout230911 CC Min The City of West University Place A Neighborhood City CITY COUNCIL STAFF Susan Sample, Mayor David J. Beach, City Manager John Montgomery, Mayor Pro Tem Scott Bounds, Olson and Olson, City Attorney Shannon Carroll, Councilmember Thelma Gilliam, City Secretary Clay Brett, Councilmember Matt Hart, Councilmember CITY COUNCIL MEETING MINUTES The City Council of the City of West University Place, Texas, met on Monday, September 11, 2023, at 6:00 p.m., in the Municipal Building at 3800 University Boulevard, for the purpose of considering the agenda of items listed. The meeting was held in person and via Zoom. Agenda items were as follows: SPECIAL MEETING (6:00 PM) 1. Call Meeting to Order Mayor Sample called the special meeting to order at 6:00 p.m. Council in attendance were Mayor Pro Tem Montgomery and Councilmembers, Carroll, Brett, and Hart. Staff in attendance were City Manager Beach, City Secretary Gilliam, and City Attorney Bounds. 2. Recess Meeting and Convene Executive Session City Council will recess to consult with the attorney and consider action regarding Case Number 202308661, Harris County District Courts, City of West University Place Texas v Park, Thomas, as permitted by Tex. Gov’t Code Section 551.071 and to deliberate real property in accordance with Section 551.072 of the Texas Government Code. Mr. Dave Beach, City Manager and Mr. Scott Bounds, City Attorney Mayor Sample recessed the special meeting at 6:00 p.m., to convene an Executive Session per Section 5551.071 of the Texas Government Code. 3. Adjourn Executive Session and Reconvene Special Meeting Matters related to any action resulting from Executive Session deliberation. With no action taken, at 6:39 p.m., Councilmember Carroll moved to close the executive session and reconvene the special meeting. Councilmember Hart seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None City Council Meeting Minutes, September 11, 2023 2 of 3 4. Adjourn Special Meeting At 6:39 p.m., Councilmember Carroll moved to adjourn the special meeting. Councilmember Hart seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None REGULAR MEETING (6:30 PM) Agenda is as follows: 5. Call Meeting to Order Mayor Sample called the regular meeting to order at 6:40 p.m. Council in attendance were Mayor Pro Tem Montgomery and Councilmembers, Carroll, Brett, and Hart. Staff in attendance were City Manager Beach, City Secretary Gilliam, City Attorney Bounds, Fire Chief Maxwell, Assistant to the City Manager Bishop, Public Works Director Cameron, Administrator Coordinator Kimble, IT Director Brown, Finance Director Kalka, and Police Chief Walker. Elizabeth Gilbert with Clark Condon was also present. 6. Pledge of Allegiance – Mayor Pro Tem Montgomery led the Pledge. 7. Public Comments This is an opportunity for citizens to speak to the Council relating to agenda and non-agenda items. Speakers are required to register in advance and must limit their presentations to three minutes each. There were no public comments. 8. Buffalo Speedway Acceptance Matters related to accepting completion of the Buffalo Speedway project. Recommended Action: Accept the project and request the mayor to sign the Acceptance Letter. Mr. Danny Cameron, Public Works Director Mayor Pro Tem Montgomery moved to accept the letter presented by Danny Cameron to finish the Buffalo Speedway project. Councilmember Brett seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None 9. Buffalo Speedway Esplanade and Gateway Signage Matters related to an update on options for the Buffalo Speedway Esplanade and Gateway Signage. Recommended Action: Receive update and discuss options. Mr. Danny Cameron, Public Works Director and Ms. Elizabeth Gilbert, Clark Condon After a presentation by Elizabeth Gilbert with Clark Condon and discussion by Council, staff was directed to come back to Council with variations of concepts for Option 2. City Council Meeting Minutes, September 11, 2023 3 of 3 10. Consent Agenda All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests an item be removed from the Consent Agenda and be considered in its normal sequence on the agenda. A. City Council Meeting Minutes Matters related to approving the City Council Minutes of August 28, 2023, and the Budget Workshop Minutes of August 31, 2023. Recommended Action: Approve City Council Minutes of August 28, 2023, and Budget Workshop Minutes of August 31, 2023. Ms. Thelma Gilliam, City Secretary B. Reappoint Members to the Friends of West University Place Parks Board Matters related to approving a resolution reappointing members to the Friends of West U Parks Board (Friends Board). Approve the resolution reappointing Michelle Huth to Position 6, Stephen Olson to Position 15, Judy Cheng to position 16, Mark Prescott to Position 17, and Kelly Hill to Position 19 on the Friends of West University Parks Board for terms beginning September 1, 2023, and ending August 31, 2026. Ms. Donna LaMond, Executive Director, Friends Board C. Body Camera Replacement Matters related to a contract to replace body cameras. Recommended Action: Approve contract with Axon Enterprises through the BuyBoard Contract 648-21 and authorize the City Manager to execute said contract. Mr. Ken Walker, Police Chief and Mr. Russell Brown, IT Director D. June 2023 Monthly Finance Report Matters related to receiving the city’s Monthly Finance Report for June 2023. Recommended Action: Receive the city’s May 2023 Monthly Financial Report. Ms. Marie Kalka, Finance Director E. Accepting Grant Award for Lift Station Portable Generator Matters related to accepting an award grant from Texas Department of Emergency Management. Recommended Action: Accept the award grant and authorize the City Manager to execute the HMGP Agreement. Mr. Danny Cameron, Public Works Director; Ms. Lauren Kimble, Administrative Coordinator; and Mr. Austin Bishop, Assistant to the City Manager 11. Adjourn Meeting With no further business, Councilmember Brett moved to adjourn the meeting at 7:05 p.m. Councilmember Carroll seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Brett, Carroll, Hart Noes: None Absent: None Audio of the meeting is temporarily on the City’s website. If the audio is no longer on the website, you can obtain a copy, and any presentation, from the City Secretary’s office. Prepared by: Thelma A. Gilliam, TRMC, City Secretary Council Approved: September 25, 2023