HomeMy WebLinkAbout230814 CC MinThe City of West University Place
A Neighborhood City
CITY COUNCIL STAFF
Susan Sample, Mayor David J. Beach, City Manager
John Montgomery, Mayor Pro Tem Scott Bounds, Olson and Olson, City Attorney
Shannon Carroll, Councilmember Thelma Gilliam, City Secretary
Clay Brett, Councilmember
Matt Hart, Councilmember
CITY COUNCIL MEETING MINUTES
The City Council of the City of West University Place, Texas, met on Monday, August 14, 2023, at 6:00
p.m., in the Municipal Building at 3800 University Boulevard, for the purpose of considering the agenda of
items listed. The meeting was held in person and via Zoom.
Agenda items were as follows:
SPECIAL MEETING (6:00 PM)
Agenda items were as follows:
1. Call Special Meeting to Order
Mayor Sample called the special meeting to order at 6:01 p.m. Council in attendance were Mayor Pro
Tem Montgomery and Councilmembers, Carroll, Brett, and Hart. Staff in attendance were City Manager
Beach, City Secretary Gilliam, and City Attorney Bounds.
2. Recess Meeting and Convene Executive Session
City Council will recess the regular session and convene a closed session to consult with its attorney
and consider action regarding Case Number 202308661, Harris County District Courts, City of West
University Place Texas v Park, Thomas, as permitted by Tex. Gov’t Code Sec. 551.071.
At 6:01, Mayor Sample recessed the special meeting to convene the executive session per Section
551.071 of the Texas Government Code.
3. Adjourn Executive Session and Reconvene Regular Session
Matters related to any action resulting from Executive Session deliberation.
At 6:30 p.m., Councilmember Hart moved to adjourn the executive session and reconvene the special
meeting. Councilmember Brett seconded the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Brett, Carroll, Hart
Noes: None
Absent: None
4. Adjourn Special Meeting
At 6:30 p.m., Councilmember Carrol moved to close the special meeting. Councilmember Hart seconded
the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Brett, Carroll, Hart
Noes: None
Absent: None
City Council Meeting Minutes, August 14, 2023
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REGULAR MEETING (6:30 PM)
Agenda is as follows:
5. Call Regular Meeting to Order
Mayor Sample called the regular meeting to order at 6:31 p.m. Council in attendance were Mayor Pro
Tem Montgomery and Councilmembers, Carroll, Brett, and Hart. Staff in attendance were City Manager
Beach, City Secretary Gilliam, City Attorney Bounds, Fire Chief Maxwell, Assistant to City Manager
Bishop, Public Works Director Cameron, Finance Director Kalka, and Police Chief Walker.
Craig Maske and Johnny Kim with Halff and Associates were also present.
6. Pledge of Allegiance
Adrienne Nunes with Girl Scouts of America, Troop 54, led the Pledge.
7. Public Comments
This is an opportunity for citizens to speak to the Council relating to agenda and non-agenda items.
Speakers are required to register in advance and must limit their presentations to three minutes each.
Alida Drewes, resident who chose not to provide address, spoke on various issues including dead grass,
grandfathering in old driveways from certain existing requirements, having cooling facilities for vulnerable
citizens, and a request to increase the senior tax exemption.
8. Westside Drainage and Pavement Improvements – Additional Modeling Study
Matters related to an update on Storm Water Modeling for the westside drainage and pavement
improvements project. Recommended Action: Discuss and provide feedback. Mr. Danny Cameron, Public
Works Director and Johnny Kim and Craig Maske with Halff and Associates
Mr. Kim and Mr. Maske with Halff and Associates gave a presentation regarding this project, which
included related history and background information. During and after the presentation, there were
questions, answers, and feedback provided.
9. Schedule Public Hearings for 2024 Budget and 2023 Tax Rate
Matters related to setting dates for the 2024 Budget and Tax Rate public hearings. Recommended Action:
Set the date for the public hearings on the 2024 budget and 2023 tax rate for September 18, 2023, at 6:00 p.m. at
the City of West University Place Municipal Building, located at 3800 University Blvd., West University Place,
Texas. Ms. Marie Kalka, Finance Director
Councilmember Hart moved to set the date for the public hearings on the 2023 budget and 2023 tax rate
for September 18, 2023, at 6:00 p.m., in the municipal building. Councilmember Carroll seconded the
motion. MOTION PASSED.
Ayes: Sample, Montgomery, Brett, Carroll, Hart
Noes: None
Absent: None
10. Receipt of Certified Estimate, Tax Assessor-Collector Certification of Collection Rate, and Tax
Rate Calculations
Matters related to receipt of 2023 Certified Estimated Taxable Value, Collection Rate and Tax Rate
Calculations. Recommended Action: Review and accept the 2023 Certified Estimate Taxable Value; Review and
accept the 2023 Certification of Estimated Collection Rate from the Harris County Tax Assessor-Collector; and
City Council Meeting Minutes, August 14, 2023
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Review, accept the 2023 Tax Rate Calculation Worksheet as calculated by the Harris County Tax Assessor-
Collector based on the Certified Estimated Taxable Value, and approve the resolution acknowledging receipt. Ms.
Marie Kalka, Finance Director
Mayor Pro Tem Montgomery moved to approve staff’s recommendation. Councilmember Carroll
seconded the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Brett, Carroll, Hart
Noes: None
Absent: None
11. Record Vote on 2023 Property Tax Rate
Matters related to adopting a resolution to the record vote on 2023 property tax rate. Recommended
Action: Adopt the resolution by record vote proposing the “not to exceed” tax rate of $0.260840. Ms. Marie Kalka,
Finance Director
Finance Director Kalka recommended that Council adopt the resolution to record vote of the 2023
property tax rate of $0.260840. RESOLUTION ADOPTED WITH THE RECORD VOTE AS FOLLOWS:
Hart: Yes
Montgomery: Yes
Sample: Yes
Carroll: Yes
Brett: Yes
12. Consent Agenda
All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an
item be removed from the Consent Agenda and be considered in its normal sequence on the agenda.
A. City Council Meeting Minutes
Matters related to approving the City Council Minutes of July 24, 2023. Recommended Action:
Approve City Council Minutes of July 24, 2023. Ms. Thelma Gilliam, City Secretary
B. May 2023 Monthly Finance Report
Matters related to receiving the city’s Monthly Finance Report for May 2023. Recommended Action:
Receive the City’s May 2023 Monthly Finance Report. Ms. Marie Kalka, Finance Director
Councilmember Carroll moved to approve the Consent Agenda as presented. Councilmember Brett
seconded the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Brett, Carroll, Hart
Noes: None
Absent: None
13. Recess Regular Meeting and Convene Executive Session
City Council will recess the regular session and convene an executive session to deliberate real property
in accordance with Section 551.072 of the Texas Government Code.
At approximately 7:45 p.m., Mayor Sample recessed the regular meeting to convene an executive
session per Section 551.072 of the Texas Government Code.
City Council Meeting Minutes, August 14, 2023
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14. Adjourn Executive Session, Reconvene Regular Session, Take Any Desired Action
Matters related to any action resulting from Executive Session deliberation.
At approximately 9:15 p.m., with no action to take, Mayor Sample adjourned the executive session and
reconvened regular session.
15. Adjourn Meeting
With no further business, the meeting adjourned at approximately 9:15 p.m.
Audio of the meeting is temporarily on the City’s website. If the audio is no longer on the website, you can obtain
a copy, and any presentation, from the City Secretary’s office.
Prepared by: Thelma A. Gilliam, TRMC, City Secretary
Council Approved: August 28, 2023