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Home My WebLink About230522 CC MinThe City of West University Place A Neighborhood City CITY COUNCIL STAFF Susan Sample, Mayor David J. Beach, City Manager John Montgomery, Mayor Pro Tem Scott Bounds, Olson and Olson, City Attorney John P. Barnes, Councilmember Thelma Gilliam, City Secretary Melanie Bell, Councilmember Shannon Carroll, Councilmember CITY COUNCIL MEETING MINUTES The City Council of the City of West University Place, Texas, met on Monday, May 22, 2023, at 6:30 p.m., in the Municipal Building at 3800 University Boulevard, for the purpose of considering the agenda of items listed. The meeting was held in person and via Zoom. Agenda items were as follows: 1. Call Meeting to Order Mayor Sample called the meeting to order at 6:30 p.m. Council in attendance were Mayor Pro Tem Montgomery and Councilmembers Barnes and Carroll. Councilmember Bell was absent. Staff in attendance were City Manager Beach, City Secretary Gilliam, Parks and Recreation Director White, Fire Chief Maxwell, City Attorney Bounds, Public Works Director Cameron, and Police Chief Walker Also in attendance were Parks Board Chair, Will Bertron, Senior Services Board Chair, Ann Crowley, Farrell Buller of 110Percent, Jeff Gerber with PGAL Architects, and Bryan Brown with The Goodman Corp. 2. Pledge of Allegiance – Councilmember Bell led the Pledge. 3. Public Comments This is an opportunity for citizens to speak to Council relating to agenda and non-agenda items. Alida Drewes, resident who did not provide address, spoke on various issues, including a board meeting agenda being posted incorrectly, at-large dogs, the need for a park within walking distance from her home, and unfair distribution of tax resources. 4. EMS Week Proclamation Matters related to EMS Week recognition. Recommended Action: Proclaim May 21 – 27, 2023 as EMS Week in West University Place. Fire Chief Maxwell After a brief presentation by Chief Maxwell, Mayor Sample read the proclamation and proclaimed the week of May 21-27, 2023, EMS Week in West University Place. 5. Operational and Financial Analysis Follow-Up Matters related to a follow-up presentation on the Parks and Recreation’s Operational and Financial Analysis by 110%. Recommended Action: Discuss and provide feedback. Ms. Susan White, Parks and Recreation Director Farrell Buller of 110 Percent presented an update to Council regarding the analysis, findings, and next steps going forward. City Council Meeting Minutes, May 22, 2023 2 of 3 6. New Public Works Facility – Update Matters related to an update regarding the Public Works facility. Recommended Action: Discuss and provide feedback. Mr. Dave Beach, City Manager and Mr. Jeff Gerber, President/CEO PGAL Architects Architect Jeff Gerber with PGAL gave an update on the Public Works facility. During discussion regarding the options shown in the presentation, it was stated that though the facility will be outside of West U, it should look like it belongs in West U. After further discussion, City Manager Beach said the consultant will come back before Council with pricings on a slope roof, as well as a pitched roof which some members said they prefer if there is a proven benefit to a pitched roof as opposed to a flat or sloped roof. 7. CenterPoint Energy DCRF Application Denial Matters related to an ordinance denying CenterPoint Electric’s application to the Distribution Recovery Cost Factor (DCRF). Recommended Action: Adopt ordinance denying CenterPoint Energy's application for approval to amend its distribution cost recovery factor on the first and final reading. Mr. Dave Beach, City Manager Before a brief explanation of this item by City Manager Beach, Councilmember Barnes stated that he filed a conflict disclosure statement and would be abstaining from deliberation and consideration of this item. Councilmember Carroll moved to adopt the ordinance denying CenterPoint Energy's application for approval to amend its distribution cost recovery factor on the first and final reading. Mayor Pro Tem Montgomery seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Carroll Noes: None Absent: Bell Abstained: Barnes 8. Grant Services Matters related to an agreement for grant administrator services. Recommended Action: Approve agreement with The Goodman Corporation for grant services for a period of one year, with the option for two one-year renewals, and authorize the City Manager to execute the agreement. Mr. Dave Beach, City Manager City Manager Beach and Bryan Brown with The Goodman Corporation presented and after questions and answers, Councilmember Barnes moved to approve the agreement with The Goodman Corporation for grant services for a period of one year, with the option for two one-year renewals, and authorize the City Manager to execute the agreement. Mayor Pro Tem Montgomery seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Barnes, Carroll Noes: None Absent: Bell 9. Consent Agenda All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member requests in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. City Council Meeting Minutes, May 22, 2023 3 of 3 A. City Council Meeting Minutes Matters related to approving the City Council Minutes of May 8, 2023, and the Special Meeting of May 17, 2023. Recommended Action: Approve City Council Minutes of May 8, 2023, and May 17, 2023. Ms. Thelma Gilliam, City Secretary B. Debris Removal and Disposal Services Matters related to a contract for debris hauling. Recommended Action: Approve a contract with Ceres Environmental for debris removal and disposal services as needed for the period of one year with the option of four one-year renewals; and authorize the City Manager to execute the contract. Mr. Danny Cameron, Public Works Director C. Debris Monitoring Services Matters related to an agreement for debris monitoring. Recommended Action: Approve an agreement with Witt O’Brien’s to provide debris monitoring services for the period of one year with the option of four one-year renewals; and authorize the City Manager to execute the agreement. Mr. Danny Cameron, Public Works Director D. Amendments to the Zoning Ordinance Matters related to an ordinance amending the Zoning Ordinance as it relates to Artificial Turf, Curb Cuts, Book Sharing Exchanges, and the 3/7 Exception for narrow lots. Recommended Action: Approve ordinance amending the Zoning Ordinance on second and final reading. J. Cutrer, ZPC Chair and J. Newton, TX BBG Consulting Mayor Pro Tem Montgomery moved to approve the Consent Agenda as presented. Councilmember Barnes seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Barnes, Carroll Noes: None Absent: Bell 10. Adjourn Regular Meeting With no other business before the Council, at approximately 8:00 p.m., Councilmember Carroll moved to adjourn the regular meeting. Councilmember Barnes seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Barnes, Carroll Noes: None Absent: Bell Audio of the meeting is temporarily on the City’s website. If the audio is no longer on the website, you can obtain a copy, and any presentation, from the City Secretary’s office. Prepared by: Thelma A. Gilliam, TRMC, City Secretary Council Approved: June 12, 2023