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Home My WebLink About230508 CC MinThe City of West University Place A Neighborhood City CITY COUNCIL STAFF Susan Sample, Mayor David J. Beach, City Manager John Montgomery, Mayor Pro Tem Scott Bounds, Olson and Olson, City Attorney John P. Barnes, Councilmember Thelma Gilliam, City Secretary Melanie Bell, Councilmember Shannon Carroll, Councilmember CITY COUNCIL MEETING MINUTES The City Council of the City of West University Place, Texas, met in special and regular sessions on Monday, May 8, 2023, at 6:00 p.m., in the Municipal Building at 3800 University Boulevard, for the purpose of considering the agenda of items listed. The meeting was held in person and via Zoom. SPECIAL MEETING AGENDA: 1. Call Special Meeting to Order Mayor Sample called the special meeting to order at 6:00 p.m. Council in attendance were Mayor Pro Tem Montgomery and Councilmembers Barnes, Bell, and Carroll. Staff present were City Manager Beach and City Attorney Bounds. 2. Convene into Executive Session City Council will convene into executive session in accordance with the following provision of Chapter 551 of the Texas Government Code (TGC): At 6:30 p.m., Mayor Sample recessed the special meeting and convened an Executive Session to deliberate the purchase, exchange, lease, or value of real property in accordance with Section 551.072 of the Texas Government Code. 3. Close Executive Session and Reconvene Special Meeting Matters related to any desired action resulting from the executive session. With no action to be taken, at 6:40 p.m., Councilmember Bell moved to close the Executive Session and reconvene the special meeting. Councilmember Barnes seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Barnes, Bell, Carroll Noes: None Absent: None 4. Adjourn Special Meeting At 6:40 p.m., Councilmember Barnes moved to close the special meeting. Councilmember Bell seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Barnes, Bell, Carroll Noes: None Absent: None City Council Meeting Minutes, May 8, 2023 2 of 5 REGULAR MEETING AGENDA: 5. Call Regular Meeting to Order Mayor Sample called the meeting to order at 6:41 p.m. Council in attendance were Mayor Pro Tem Montgomery and Councilmembers Barnes, Bell, and Carroll. Staff in attendance were City Manager Beach, City Secretary Gilliam, City Attorney Bounds, Finance Director Kalka, Public Works Director Cameron, and Police Chief Walker Also in attendance were John Cutrer, ZPC Chair and J. Newton with TXD BBG Consulting. 6. Pledge of Allegiance – Councilmember Bell led the Pledge. 7. Public Comments This is an opportunity for citizens to speak to the Council relating to agenda and non-agenda items. Alida Drewes, resident who did not provide address, spoke on various issues including increasing the senior tax exemption, flooding on the eastside, employees refusing showers to a disabled veteran, defunding the police, and reckless speeding on city streets. Eddie Matthews, 5906 Fordham, signed up to speak regarding the Weslayan Street Corridor and asked that his comments be deferred until that item was discussed. 8. Public Works Week Proclamation Matters related to Public Works Week recognition. Recommended Action: Proclaim May 21 – 27, 2023 as Public Works Week in West University Place. Mr. Danny Cameron, Public Works Director Mayor Sample proclaimed May 21 – 27, 2023, Public Works Week in West University Place. 9. Amendments to the Zoning Ordinance Matters related to an ordinance amending the Zoning Ordinance as it relates to Artificial Turf, Curb Cuts, Book Sharing Exchanges, and the 3/7 Exception for narrow lots. Recommended Action: Approve ordinance on the first of two readings. J. Cutrer, ZPC Chair and J. Newton, TX BBG Consulting After a brief explanation by Chair Cutrer regarding the changes that were presented at the Public Hearing on March 27, 2023, Councilmember Barnes moved to approve the ordinance amending the Zoning Ordinance on first and final reading. Councilmember Carroll seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Barnes, Bell, Carroll Noes: None Absent: None 10. On-Call Traffic Engineering Services Matters related to on-call traffic engineering services. Recommended Action: Approve an agreement with Kimley-Horn., for On-Call Traffic Engineering Services for the period of one year with the option of two one-year renewals; and authorize the city manager to execute the agreement. Mr. Danny Cameron, Public Works Director Public Works Director Cameron presented and said staff is recommending Kimley-Horn as the City’s on- call traffic engineer. City Council Meeting Minutes, May 8, 2023 3 of 5 Eddie Matthews, 5906 Fordham, who had deferred his public comments until this time, spoke regarding this item and the next item regarding the Weslayan Street Corridor Study. He said his main concerns are that (1) the memos for both items do not adequately explain Kimley Horn’s services to make a sound decision; (2) what is so special about the Browning/Weslayan intersection; and (3) is this service needed at this time? He requested that Items 10 and 11 be tabled. After discussion regarding the services and the definition of “on-call,” City Manager Beach said “on-call” will be dropped and it will be solely “Traffic Engineering Services.” Mayor Pro Tem Montgomery moved to approve an agreement with Kimley-Horn for traffic engineering services for the period of one year with the option of two one-year renewals and authorize the city manager to execute the agreement. Councilmember Barnes seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Barnes, Bell, Carroll Noes: None Absent: None 11. Weslayan Street Corridor Study Matters related to a Weslayan Street Corridor Study to evaluate the intersections at Weslayan & Stella Link and Weslayan & Browning, review the speed limit and traffic signal timing coordination. Approve a Professional Services Agreement with Kimley-Horn in the amount not to exceed $75,000 and authorize the City Manager to execute the agreement. Mr. Danny Cameron, Public Works Director Public Works Director Cameron presented and after a brief discussion, Councilmember Barnes moved to approve the agreement with Kimley-Horn in the amount not to exceed $75,000 and authorize the City Manager to execute the contract. Councilmember Bell seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Barnes, Bell Noes: Carroll Absent: None 12. 2024 – 2028 Capital Improvement Program (CIP) Matters related to the 2024 – 2028 Capital Improvement Program. Recommended Action: Discuss the proposed 2024-2028 Capital Improvement Program, including funding options and current projects, and provide staff with feedback and direction. Ms. Marie Kalka, Finance Director Finance Director Kalka presented and said this is a preliminary CIP. She said there is no action being requested tonight and that the official CIP will not be adopted until September. Councilmember Bell asked that the city have a plan/budget to acquire land on the east side for detention if it becomes available. Councilmember Carroll agreed later in the discussion. Mayor Pro Tem Montgomery said though he supports the facilities planning, the most urgent thing he has heard from residents is the need for drainage, so in terms of priority he thinks the city needs to focus first on drainage, detention, and drinking water. City Manager Beach said, for the record, improvements put in the ground with a restrictor will provide benefits for drainage, but not the maximum benefit per the design. Regarding ARPA funds, Mayor Sample asked that staff investigate looking at other uses for those funds or map out the best way to use them. City Council Meeting Minutes, May 8, 2023 4 of 5 13. Sustainability Update Matters related to an update on sustainability. Recommended Action: Discuss and provide feedback. Mr. Dave Beach, City Manager City Manager Beach provided an update on ways on what City staff has done/is doing for sustainability per the Sustainability Task Force’s recommendations. No action taken. 14. Coalition of Cities Participation in Proceedings Concerning CenterPoint Energy Matters related to a resolution authorizing participation in coalition of cities pertaining to proceedings concerning CenterPoint Energy Houston Electric, LLC, at the Public Utility Commission of Texas in 2023. Recommended Action: Approve resolution authorizing the City’s participation in the Houston Coalition of Cities. Mr. Dave Beach, City Manager Councilmember Barnes announced that he filed a conflict disclosure form with the city secretary and said he would be abstaining from any discussion. After a brief explanation by City Manager Beach regarding this item, Councilmember Carroll moved to approve the resolution. Mayor Pro Tem Montgomery seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Bell, Carroll Noes: None Absent: None Abstained: Barnes 15. Consent Agenda All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless at a Council member’s requests in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. A. City Council Meeting Minutes Matters related to approving the City Council Minutes of April 17, 2023. Recommended Action: Approve City Council Minutes of April 17, 2023. Ms. Thelma Gilliam, City Secretary A. 2022 Budget Amendment Matters related to an ordinance amending the 2022 Budget. Recommended Action: Adopt the ordinance approving an amendment to the 2022 Budget on first and final reading. Ms. Marie Kalka, Finance Director B. Monthly Finance Report for February 2023 Matters related to the City’s monthly Financial Report. Recommended Action: Receive the City’s February 2023 Monthly Financial Report. Ms. Marie Kalka, Finance Director Councilmember Bell moved to approve the Consent Agenda as presented. Councilmember Carroll seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Barnes, Bell, Carroll Noes: None Absent: None City Council Meeting Minutes, May 8, 2023 5 of 5 16. Adjourn Regular Meeting With no other business before the Council, at 9:00 p.m., Councilmember Barnes moved to adjourn the regular meeting. Councilmember Carroll seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Barnes, Bell, Carroll Noes: None Absent: None Audio of the meeting is temporarily on the City’s website. If the audio is no longer on the website, you can obtain a copy, and any presentation, from the City Secretary’s office. Prepared by: Thelma A. Gilliam, TRMC, City Secretary Council Approved: May 22, 2023