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Home My WebLink About230313 CC MinThe City of West University Place A Neighborhood City CITY COUNCIL STAFF Susan Sample, Mayor David J. Beach, City Manager John Montgomery, Mayor Pro Tem Scott Bounds, Olson and Olson, City Attorney John P. Barnes, Councilmember Thelma Gilliam, City Secretary Melanie Bell, Councilmember Shannon Carroll, Councilmember CITY COUNCIL MEETING MINUTES The City Council of the City of West University Place, Texas, met in special and regular sessions on Monday, March 13, 2023 at 6:00 p.m., in the Municipal Building at 3800 University Boulevard, for the purpose of considering the agenda of items listed. The meeting was held in person and via Zoom. Special Meeting Agenda: 1. Call Special Meeting to Order Mayor Sample called the special meeting to order at 6:02 p.m. In attendance in person on Council were Mayor Pro Tem Montgomery and Councilmembers Barnes and Bell. Councilmember Carroll attended via Zoom. Staff present were City Manager Beach and HR Director Urban. 2. Convene into Executive Session City Council will convene into executive session in accordance with the following provision of Chapter 551 of the Texas Government Code (TGC): At 6:02 p.m., Mayor Sample recessed the special meeting and convened an Executive Session to discuss the Municipal Court Clerk position as allowed per Section 551.074 of the Texas Government Code. 3. Close Executive Session and Reconvene Special Meeting Matters related to any desired action resulting from the executive session. Mayor Sample adjourned executive session at 6:28 p.m. and reconvened the special meeting. No action was taken. 4. Adjourn Special Meeting At 6:28 p.m., Councilmember Barnes moved to close the special meeting. Councilmember Bell seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Barnes, Bell, Carroll Noes: None Absent: None City Council Meeting Minutes, March 13, 2023 2 of 4 Regular Meeting Agenda: 5. Call Meeting to Order Mayor Sample called the meeting to order at 6:30 p.m. In attendance in person on Council were Mayor Pro Tem Montgomery and Councilmembers Barnes and Bell. Councilmember Carroll attended via Zoom. Staff in attendance were: City Manager Beach, City Secretary Gilliam, Public Works Director Cameron, Finance Director Kalka, Fire Chief Maxwell, Police Chief Walker, and City Attorney Bounds. Carol Harrison with IDS was also present. 6. Pledge of Allegiance – Mayor Pro Tem Montgomery led the Pledge. 7. Public Comments This is an opportunity for citizens to speak to the Council relating to agenda and non-agenda items. Robert Grossman, 4103 Ruskin, spoke regarding AT&T issues and stated that AT&T were violating rules. 8. Proclamation – Beverly Loftis Severe Weather Week Matters related to proclaiming May 13 – May 17, 2023, Beverly Loftis Severe Weather Week. Recommended Action: Proclaim May 13 – May 17, 2023, as Beverly Loftis Severe Weather Week in the City of West University Place. Fire Chief Maxwell Mayor Sample proclaimed the week of May 13 – May 17, 2023, as Beverly Loftis Severe Weather Week in West University Place in honor of Ms. Loftis’ support of the city and the West U Fire Department. 9. Concrete Paving Services Matters related to a contract for concrete paving services. Recommended Action: Approve a contract with TB Concrete Construction, Inc., for on-call concrete paving service and authorize the City Manager to execute the contract. Mr. Danny Cameron, Public Works Director Public Works Director Cameron presented and after a brief discussion, Councilmember Barnes moved to approve the contract with TB Concrete Construction. Councilmember Bell seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Barnes, Bell, Carroll Noes: None Absent: None 10. Weslayan Traffic Signals Matters related to approving a construction contract for Weslayan traffic signals. Recommended Action: Reject all bids. Mr. Danny Cameron, Public Works Director Public Works Director Cameron presented and explained that the city received 4 bids ranging from $619,619 to $780,322. He said the lowest bid came in approximately $218,000 over the budget and approximately $60,000 over the latest engineer’s estimate. Mr. Cameron said the equipment is still serviceable and that staff and the City Engineer will monitor the market over the next year and the City can rebid when market conditions are more favorable. Mayor Pro Tem Montgomery noted that prices may increase so it might be best to move forward with awarding this contract. City Council Meeting Minutes, March 13, 2023 3 of 4 Councilmember Bell moved to reject all bids. Councilmember Barnes seconded the motion. MOTION PASSED. Ayes: Sample, Barnes, Bell Noes: Montgomery, Carroll Absent: None 11. Law Street Waterline Construction Matters related to awarding a construction contract to install a new waterline along the 4100 and 4200 blocks of Law Street. Recommended Action: Approve a contract with ISJ Underground, LLC, in the amount of $265,617, and authorize the City Manager to execute the contract. Mr. Danny Cameron, Public Works Director Public Works Director Cameron presented and after a brief discussion, Mayor Pro Tem Montgomery moved to approve the contract with ISJ Underground and authorize the City Manager to execute the contract. Councilmember Barnes seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Barnes, Bell, Carroll Noes: None Absent: None 12. Consent Agenda All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless at a Council member’s requests in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. A. City Council Meeting Minutes Matters related to approving the City Council Minutes of February 27, 2023, the Special Meeting of March 3, 2023 and the Special Meeting of March 7, 2023. Recommended Action: Approve City Council Minutes of February 27, 2023, March 3, 2023, and March 7, 2023. Ms. Thelma Gilliam, City Secretary B. Radio Replacements Matters related to the purchase of Motorola radios. Recommended Action: Approve the purchase from Motorola in the amount of $97,120.56 and authorize the City Manager to execute the purchase. Mr. Russell Brown, IT Director C. Opioid Settlements Matters related to the Opioid settlements with Allergan, CVS, Walgreens, and Walmart. Recommended Action: Approve the resolution authorizing the City’s participation in the opioid settlement. Mr. Scott Bounds, City Attorney and Mr. Dave Beach, City Manager D. Purchase of a Refuse Truck Matters related to the purchase of a refuse truck. Recommended Action: Approve the purchase of a refuse vehicle in the amount of $275,037 and authorize the City Manager to execute the purchase. Mr. Danny Cameron, Public Works Director E. December 2022 Monthly Financial Report Matters related to the City's monthly financial report for December 2022. Recommended Action: Receive the City’s December 2022 Monthly Financial Report. Ms. Marie Kalka, Finance Director City Council Meeting Minutes, March 13, 2023 4 of 4 F. Budget Amendment – PO Rollover Matters related to amending the 2023 Budget. Recommended Action: Adopt the ordinance amending the Fiscal Year 2023 Budget for carryover of Fiscal Year 2022 encumbrances and appropriations on the first and final reading. Ms. Marie Kalka, Finance Director Mayor Pro Tem Montgomery moved to remove Item F for discussion. After a brief discussion, Mayor Pro Tem Montgomery moved to approve Item F as presented. Councilmember Barnes seconded the motion. Councilmember Barnes seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Barnes, Bell, Carroll Noes: None Absent: None Councilmember Bell moved to approve Items A, B, C, D, and E as presented. Mayor Pro Tem Montgomery seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Barnes, Bell, Carroll Noes: None Absent: None 13. Adjourn Regular Meeting With no other business before the Council, at approximately 7:30 p.m., Mayor Pro Tem Montgomery moved to adjourn the regular meeting. Councilmember Carroll seconded the motion. MOTION PASSED. Ayes: Sample, Montgomery, Barnes, Bell, Carroll Noes: None Absent: None Prepared by: Thelma A. Gilliam, TRMC, City Secretary Council Approved: March 27, 2023