HomeMy WebLinkAbout2020 Operating Budget
CITY OF WEST UNIVERSITY PLACE
2020
ADOPTED BUDGET
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City of West University Place
Fiscal Year 2019-2020
Budget Cover Page
October 7, 2019
This budget will raise more revenue from property taxes than last year's budget
by an amount of $576,735, which is a 2.94 percent increase from last year's
budget. The property tax revenue to be raised from new property added to the
tax roll this year is $163,882.
The members of the governing body voted on the budget as follows:
FOR:Bob Higley, Mayor Kevin Trautner, Mayor Pro Tem
John Barnes, Council Member Lauri Lankford, Council Member
Ed Sobash, Council Member
AGAINST:
PRESENT and not voting:
ABSENT:
Property Tax Rate Comparison
2019-2020 2018-2019
Property Tax Rate:$0.30921/100 $0.31680/100
Effective Tax Rate:$0.30264/100 $0.31519/100
Effective Maintenance & Operations Tax Rate:$0.18479/100 $0.19117/100
Rollback Tax Rate:$0.31909/100 $0.33049/100
Debt Rate:$0.11952/100 $0.12403/100
Total debt obligation for City of West University Place secured by property taxes:
$39,033,024
TABLE OF CONTENTS 2020
PAGE
Introduction
City Manager’s Budget Message.……………...………………………………………. 6
Budget Overview
City-wide Organization Chart …………………………………………………………. 22
Comparison of 2019 Adopted Budget to 2020 Adopted Budget……………………… 23
2020 Budget at a Glance……………………………………………………………….. 24
2019 Estimated at a Glance…………………………………………………………….. 25
2020 Combined Summary of Revenues, Expenditures and Fund Balance/Retained
Earnings…………………………………………………………………………………
26
2020 Estimated at a Glance – Personnel Costs………………………………………… 27
2019 Estimated at a Glance – Personnel Costs………………………………………… 27
Positions by Department.……………………………………………………………… 28
Property Taxes Overview ……………………………………………………………… 29
General Fund
Summary Discussion………………………………………………………………...…. 30
Administration…………………………………………………………………………. 39
Finance……………………………………………………………………………......... 44
Police…………………………………………………………………………………… 49
Fire……………………………………………………………………………………... 53
Public Works…………………………………………………………………………… 56
Parks and Recreation…………………………………………………………………… 67
Transfers………………………………………………………………………………... 76
Debt Service Fund
Summary Discussion…………………………………………………………………… 77
Water and Sewer Fund
Summary Discussion…………………………………………………………………… 81
Finance - Utility Billing.……………...………………………………………………... 88
Public Works - Operations….………………….…………………………………….... 91
Solid Waste Fund
Summary Discussion…………………………………………………………………… 95
Curbside Solid Waste……………………………………….…………………………. 101
Recycling Facility……………………………………………………………………… 102
Curbside Recycling…………………………………………………………………….. 103
Curbside Green Waste Recycling……………………………………………………… 104
Internal Service Funds
Summary Discussion…………………………………………………………………… 105
Vehicle Replacement Fund…………………………………………………………….. 107
Technology Management Fund………………………………………………………… 111
Asset Replacement Fund………….……………………………………………………. 114
Employee Benefit Fund………………………………………………………………… 118
Human Resources Services Fund……………………………………………………… 120
Special Revenue Funds
Summary Discussion…………………………………………………………………... 122
Parks Donation Fund…………………………………………………………………… 124
Friends of West University Parks Fund………………………………………………... 125
Court Technology Fund………………………………………………………………... 126
Tree Replacement Fund………………………………………………………………... 127
Court Security Fund……………………………………………………………………. 128
METRO Fund………………………………………………...………………………… 129
Police Forfeited Property Fund………………………………………………………… 130
Police Training Fund…………………………………………………………………… 131
Fire Training Fund……………………………………………………………………... 132
Good Neighbor Fund…………………………………………………………………… 133
Capital Projects Funds
Summary Discussion…………………………………………………………………… 134
Capital Project Fund……………………………………………………………………. 135
Capital Reserve Fund…………………………………………………………………... 136
Transportation Improvement Fund…………………………………..………………… 137
2019 Certificate of Obligations Fund………………………………………………...... 138
TABLE OF CONTENTS 2020
PAGE
Capital Projects Funds (Continued)
Water and Sewer Capital Projects Fund………………………………………………... 139
Community Improvement Plan
Summary Discussion.………………………………………………………………..... 140
2020 Budget Allocations ….………….…………………….………………………… 141
5 Year Plan by Project Summary ……….…………………….………………………… 142
Current Projects Data Sheets ……….…………………….…………………………… 143
Ordinances
Adopting 2020 Budget.……………………………………………………………….... 165
Levying and Assessing Ad Valorem Taxes for 2019….………….……………………. 169
CITY OF WEST UNIVERSITY PLACE
ANNUAL BUDGET
2020
INTRODUCTION
This document has been prepared to help you learn and understand issues affecting the community of West
University Place. The primary function of a City Budget is to provide a financial plan for the coming year.
West University Place’s Budget is no exception and as such contains financial schedules and statistics.
Financial plans cannot be prepared without defining what the organization intends to accomplish and how it
intends to go about reaching its goals. Therefore, the 2020 Annual Operating Budget serves as a policy
document that presents the major policies governing the management of the City. It is also an action plan to
give the public, elected officials and City staff information about what the City is doing and how efficiently.
Finally, the 2020 Annual Operating Budget functions as a tool, formally communicating the City’s financial
and operating plan for the coming year.
FORMAT
The 2020 Annual Operating Budget is grouped first by fund and then by department. Like most other local
governments, the City uses funds to account for its financial activities. A fund is simply a device to segregate
and account for public resources. Financial statements, including the adopted 2020 budget, are presented for
every fund. Like the checking account statement you receive each month from your bank, the statements
show beginning balances, revenues, expenditures and ending balances for the year. Accompanying the
statements are narrative discussions of each fund’s financial activity for the prior year a nd the expected
activity for 2020. Graphs, schedules, and tables are provided to help illustrate and clarify certain points.
Funds are divided into departments or projects. Each department is presented with a brief statement
describing what the department intends to accomplish in 2020. Detailed schedules compare the department’s
finances over several years, plus information about staffing.
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October 7, 2019
City Council
City of West University Place
3800 University Blvd.
West University Place, TX 77005
RE: 2020 Budget
Honorable City Council:
I am pleased to announce that our 2020 Budget continues the good management practices that
have helped us to maintain our ranking as one of the most desirable places to live in the nation,
to keep our focus on public safety, to enhance the maintenance of our infrastructure, and to
provide exceptional service delivery – all the while understanding that, in the coming years, the
City’s ability to fund enhancements or additional services may be limited due to the State’s
infringement on cities to self-govern and determine the appropriate funding levels to support
the services that their taxpaying homeowners want and at a service level that they expect.
Considering that our City is built out and is 98% residential, maintaining our high service levels
and healthy community is paramount to protecting our primary funding source for City services.
The preparation of this 2020 Budget was particularly interesting for a few reasons – the impact
of Hurricane Harvey on our assessed valuation appears to no longer be an issue; passage of
recent State legislative action stripped approximately $95,000 from the City’s revenue
overnight, limiting the City’s ability to regulate our precious right of way; and, lastly, pending
revenue caps will hit the City in 2021. All of these issues weighed heavily in the preparation of
this year’s budget to ensure that actions taken this year would not create a negative domino
effect in 2021 and beyond. In the end, the City was able to lower the adopted tax rate for the
first time in three years, while also investing in our service delivery, infrastructure, and future.
The objectives of this Budget are to:
1. Maintain our position as one of the nation’s most desirable places to live
2. Implement the approved policy and management agendas
3. Continue our superior City-delivered services
4. Review all expenditures and ensure that our City remains financially sound
5. Minimize tax and rate increases
6. Increase public safety
7. Actively seek new funding sources for capital projects and services
8. Adopt an operating budget that is fair to all taxpaying homeowners
This budget:
1. Lowers the adopted tax rate by 2.4% to $0.30921 cents per $100 assessed value, which
represents an approximate $7 monthly increase to the average taxpayer
2. Updates the City’s strategic vision and goals
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3. Restructures the compensation to fill long-standing vacancies in our public safety sector
for police officers and telecommunication operators (dispatchers)
4. Adds new positions and restructures existing positions to improve service delivery
5. Adds a Grants/Purchasing Administrator to actively seek out grants to fund projects
6. Adds a Facility Technician position to help ensure proactive maintenance of our facilities
7. Restructures the Support Services Manager position and creates a Community Resource
Officer in the Police Department, which will improve our crime prevention and public
information services, and also serve as a liaison for residents for our alarm monitoring
service (Direct Link)
8. Restructures the Communications Director position to be an Assistant to the City
Manager role, which will improve our ability to provide analytical support throughout
the City and to oversee our communications game plan
9. Restructures the IT Operations Manager and creates an IT Analyst, which will provide
Citywide technical support, while also overseeing the City’s website and social media
platforms
10. Relaunches an improved Direct Link alarm monitoring service to ensure that the City
stays competitive in the alarm service market
11. Continues to invest funds into our dedicated/restricted funds for replacement of
equipment, vehicles, and technology
12. Increases our investment in maintenance and replacement of our infrastructure (water,
sewer, streets, sidewalks, and storm drainage)
13. Invests in cybersecurity training, penetration, and vulnerability to ensure that the City’s
data remains safe and secure
14. Provides for initiatives to enhance communication and marketing
15. Changes our contracted City engineering services from a task-based approach to a
retainer service model for increased efficiencies
16. Conducts a five-year review of parks programming, along with a needs assessment of
our senior services
17. Begins the process of allocating monies from the Water & Sewer Fund to the Asset
Replacement Fund for the future replacement of equipment
18. Purchases a $750,000 pumper truck, along with other vehicles, without adding debt
19. Funds significant projects (including the Buffalo Speedway replacement and drainage
improvements, our Virtual Gate project, the replacement of equipment at the
wastewater treatment plant, the investigation of alternative methods for stormwater
detention, security and condition assessments of all facilities, and audio visual
improvements for public meeting rooms.
POLITICAL CONDITIONS
This 2020 Budget anticipates continued pressure in the years to come from the State of Texas ,
which is currently casting blame for high property taxes on local government s. The end result is
a continued assault on West U’s ability to self-govern and to fund the services that are wanted
and expected by our residents.
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This year, with the passage of this State legislation, West U collected fewer franchise fees,
resulting in a loss of approximately $95,000. The passed legislation stated that it was unfair for
a city to charge the same utility to use the public’s right of way for two different utility services.
Basically, a company that provides both cable and phone services only has to pay a franchise
fee for the higher amount. This simple act by the State removed funding that then had to be
made up by the taxpayer in order for West U to avoid having to cut services.
Next year will begin an even bigger issue for local, county, and special districts, and this issue
involves revenue caps. West U will be faced with a revenue cap of 3.5%, which means that we
can only increase revenue by 3.5% over the prior year without requiring a vote. Although this
amount is currently higher than today’s inflation, the limit imposed will cause issues down the
road when it comes time to add additional service and/or employees to meet the City’s needs.
ECONOMIC CONDITION AND OUTLOOK
The economy in Texas, and in Houston, is running strong, and, while the sales tax is a very small
portion of our budget, a strong economy helps West U to attract new residents looking for a
place to live and raise a family.
West U’s appraised valuation continues to hold strong, due in large part to our safe community,
location, and small-town feel; our excellent elementary school, outstanding parks, and green
spaces; and our access to modern amenities and recreational opportunities.
These factors, plus our consistent fiscal policies that keep the City financially sound with a
triple-A (AAA) bond rating, enable the City to fund the superior services that are valued by our
community.
BUDGET OVERVIEW
The 2020 Budget anticipates $96.23 million in available sources and $80.95 million in uses,
excluding the internal service funds, leaving a reserve balance of $15.28 million at the end of
2020. The table below summarizes the 2020 Budget and the net results.
City of West University Place, Texas
SOURCES AND USES OF FUNDS: 2020 BUDGET
SOURCES OF FUNDS
Non-
Restricted
Funds
Restricted
Operating
Funds
Restricted
Capital Funds
Restricted
Debt Service
Water &
Sewer Fund
Solid Waste
Fund Total All Funds
Beginning Balance $8,191,721 $1,244,451 $6,215,780 $900,585 $826,178 $449,248 $17,827,963
Revenues $21,063,598 $1,179,900 $37,108,200 $9,047,724 $8,205,900 $1,797,000 $78,402,322
Total Sources $29,255,319 $2,424,351 $43,323,980 $9,948,309 $9,032,078 $2,246,248 $96,230,285
USES OF FUNDS
Operations $20,890,085 $1,140,500 $7,023,100 $1,876,800 $30,930,485
Capital Projects $39,788,169 $39,788,169
Debt Repayment $9,047,783 $1,184,183 $10,231,966
Total Uses $20,890,085 $1,140,500 $39,788,169 $9,047,783 $8,207,283 $1,876,800 $80,950,620
ENDING BALANCE $8,365,234 $1,283,851 $3,535,811 $900,526 $824,795 $369,448 $15,279,665
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Approximately $8.365 of the projected ending balance will be in the General Fund as an
unassigned fund balance. West U maintains a very healthy reserve and, in 2020, I will be
presenting a recommended revision to the City’s reserve policies for the Council’s
consideration. Our current reserve requirement is to maintain 20% ($3.887 million) of General
Fund operating reserves to cover a temporary downturn in the economy that we believe will be
short lived. A healthy reserve also helps us maintain our e xcellent AAA credit rating. The 20%
requirement is the industry standard, but our location on the Gulf Coast presents our
community and operations with an annual threat of hurricanes and recovering from them. This
2020 Budget plans for an increase of the reserves from 20% to 30% ($1.943 million), which
provides funds for disaster recovery and other issues where timing cannot wait. This additional
10% of reserves provides flexibility, and reduces our probability of having to utilize funds from
our base minimum reserve of 20%, which is one portion of ensuring our AAA bond rating.
The remaining amount ($2.535 million) will be available to use for one-time expenditures and
to tackle items considered high priority as identified in our Five-Year Community Improvement
Program. Additional meetings will be held to determine the most efficient and effective use of
these one-time monies.
Total expenditures in 2020 (excluding internal service funds) are proposed at $79.71 million,
which is about 526% more than the adopted 2019 Budget. Operating costs are up 6.16%, while
community improvement projects are up 518% over the prior year. Proposed community
improvement projects include approximately $28.195 million that would be paid by the
issuance of bonds. The City Council will be considering this issue through the end of 2019 and
into 2020 to determine whether to pursue a bond program. The following table compares the
prior four years of adopted budgets.
REVENUES
Total projected revenues for 2020 are $78.40 million, which is 559% more than the previous
year. Most of the increase in projected revenues is due to the increase in community
improvement projects, especially the Buffalo Speedway improvements and a possible bond
program for drainage improvements.
City of West University Place, Texas
COMPARISON OF 2016 - 2020 BUDGETS
Adopted
2016
Adopted
2017
Adopted
2018
Adopted
2019
Adopted
2020
$ Increase /
(Decrease)
from 2019
% Increase /
(Decrease)
from 2019
Operations $27,639,223 $28,434,895 $29,323,500 $29,134,535 $30,930,485 $1,795,950 6.16%
Capital Improvements $398,000 $1,055,000 $5,147,000 $6,235,000 $38,548,169 $32,313,169 518.25%
Debt Service $9,336,350 $10,117,272 $10,050,279 $10,085,530 $10,231,966 $146,436 1.45%
Total Budget $37,373,573 $39,607,167 $44,520,779 $45,455,065 $79,710,620 $34,255,555 525.87%
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Revenue Actions
The 2020 Budget has adopted the following revenue actions:
Reduced the adopted tax rate by 2.4% from $0.31680/$100 to $0.30921/$100 assessed
value
Increased the water and sewer fees by 2.32% and 2.76%, respectively ($152,000)
Increased the solid waste fee by 5% ($34,000)
Increased fees for services that are projected to increase revenue by $674,000
Please note –of the $674,000 projected increase for services:
Approximately $277,000 is a result of increased services with our Direct Link
alarm monitoring service, but there will be a corresponding expenditures for
the majority of that increase for a 3rd party App service
Approximately $386,000 is for increased revenues in the Parks & Recreation
Department associated mainly with swim lessons, but there is an corresponding
expenditure for the majority of that increase to pay the swim instructors
Property Tax Rate Decrease
This 2020 Budget recommends a decrease in the tax rate for the first time in three years. As
allowed by current State law, the City could have increased the tax rate to $0.31909/100
valuation (rollback rate). The proposed 2020 Budget is fiscally sound and sustainable, and, with
additional modifications made by the City Council, we were able to adopt an even lower tax
rate. The new rate will be $0.30921/$100 assessed valuation, which is $0.00759 lower than the
current rate of $0.31680/$100 assessed valuation. The adopted rate will generate
approximately $586 thousand in new revenue, and the average taxpayer will pay approximately
$7.14 more per month.
Misc. Fee Increases
Adjustments were made to our Fee Schedule to ensure that the cost s of providing services were
covered. Increases were made to some medical supplies for emergency medical services, water
connections, and building and contractor permit fees.
City of West University Place, Texas
REVENUES BY FUND TYPE, 2016 - 2020
Type of Funds Adopted
2016
Adopted
2017
Adopted
2018
Adopted
2019
Adopted
2020
$ Increase /
(Decrease)
from 2019
% Increase /
(Decrease)
from 2019
General Fund $17,118,656 $18,178,923 $19,123,077 $19,941,318 $21,069,598 $1,128,280 5.66%
Restricted Operations $542,870 $1,126,300 $1,165,710 $648,800 $1,173,900 $525,100 80.93%
Restricted CIP $1,000,000 $1,211,500 $4,297,505 $6,561,768 $37,108,200 $30,546,432 465.52%
Debt Service $8,455,950 $8,954,769 $8,850,034 $8,893,592 $9,047,724 $154,132 1.73%
Water & Sewer $6,950,600 $7,240,000 $8,011,585 $7,982,000 $8,205,900 $223,900 2.81%
Solid Waste $1,836,100 $1,654,000 $1,757,600 $1,761,000 $1,797,000 $36,000 2.04%
Total Budgeted Revenues $35,904,176 $38,365,492 $43,205,511 $45,788,478 $78,402,322 $32,613,844 558.70%
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General Fund Revenues
General Fund Revenues are projected to be $21.1 million or about 5.7% more than the previous
year. The primary reason for the increase is due to ad valorem taxes, but there were some
increases in charges for services associated with the improvements to the City’s alarm
monitoring service (DirectLink). The City will be collecting additional revenue from customers
who opt for a higher
level of service, but
this revenue will have
an offsetting expense.
Other notable changes
in the General Fund
are the projected loss
of $95,000 in franchise
fees due to recent
State legislation and
also to a reduction of
$66,000 in “transfers
in” from the employee
benefit funds for
retirements.
Enterprise Fund Increases
Water and Sewer Rates
The monthly rate increase for water and sewer will be 2.32% and 2.76%, respectively, which
will increase the average monthly bill by $3.59, or $43.08 per year. This is based on the
average water use of 13,482 gallons per month. The last time water rates were increased was
2016, and sewer rates were increased in 2018.
Solid Waste / Recycling / Yard Waste Rates
The monthly rate increase for solid waste/recycling/yard waste will be 5%, which will increase
the monthly bill by $1.70 per month, or $20.40 per year. The rate increase for seniors and the
disabled will be $.87 cents per month or $10.44 per year. The last time that solid
waste/recycling/yard waste rates were increased was 2016.
Staffing Levels
The 2020 Budget adds two new positions, for a total of 128 full-time equivalent (FTE)
employees, excluding part-time and contracted services. The City averages around 107 part-
time employees in the Parks Department, and nine contracted positions in the Public Works
Department.
The staffing levels have remained consistent over the last 17 years, with three new positions
added since 2018. Otherwise, the City has remained leanly staffed , with its overall FTE count
remaining consistent.
$10,000,000 $12,000,000 $14,000,000 $16,000,000 $18,000,000 $20,000,000 $22,000,000
2011
2012
2013
2014
2015
2016
2017
2018
2019 Est.
2020 Est.
General Fund Revenue
11
New Positions:
Finance Department – The Grants/Purchasing Administrator will be a new position in
2020. Primary duties will be to actively seek grant funding and to centralize the City’s
purchasing power. Additional responsibilities will include support for the Finance
Department.
Public Works Department – This department will add a Facility Technician to increase
the City’s capability of proactively maintaining the City’s aging facilities.
Reclassified Positions:
Police Department – The Support Services Manager position is being reclassified as a
Community Resource Officer. The duties of the Support Services Manager were
transferred to a Patrol Sergeant who will become an Administrative Sergeant. The
Community Resource Officer will serve as the department’s Crime Prevention and Public
Full-Time Equivalent (FTE) Position Summary
DEPARTMENT 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
GENERAL FUND
Administration 4 5 4 4 4 5 5 5 5 5 5 6 6 5 6 6 6
Finance 9 9 8 8 8 7 7 6 6 6 5 5 5 5 5 5 6
Police 33 32 32 32 32 32 32 33 35 35 35 35 35 38 38 38 38
Fire 24 25 25 24 24 24 24 23 23 23 23 23 23 23 23 23 23
Public Works 21 21 21 20 19 19 21 20 20 20 19 18 18 18 18 18 19
Parks & Recreation 8 8 8 10 10 10 11 11 11 11 11 12 12 12 12 12 12
TECHNOLOGY MANAGEMENT FUND
Administration - - - 2 3 3 3 3 3 3 3 4 4 4 4 4 4
WATER & SEWER FUND
Finance - - - - - - - 2 2 2 2 2 2 2 2 2 2
Operations 14 14 14 14 12 12 12 12 12 12 12 12 11 11 11 11 11
SOLID WASTE FUND
Operations 7 7 7 7 7 7 7 8 8 8 6 6 7 7 7 7 7
Total City FTEs 120 121 119 121 119 119 122 123 125 125 121 123 123 125 126 126 128
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Information Officer, as well as the liaison with residents for the City’s alarm monitoring
service (DirectLink).
Administration – The Communications Director position is being reclassified as an
Assistant to the City Manager. This reclassified position will oversee citywide
communications and provide analytical support to all departments.
EXPENDITURES:
This 2020 Budget estimates $79.71
million of expenditures, including:
Operations: $30.51 million
Capital Projects: $38.97 million
Debt Service: $10.23 million
Overall, expenditures are recommended
at $34.26 million more than in the
adopted 2019 Budget, with the majority of the increase coming from capital improvements.
Operating expenditures are estimated to increase 6.16% compared to the adopted 2019
Budget.
Estimated Capital Projects expenditures are $32.31 million (518%) more than in the adopted
2019 Budget.
Estimated Debt Service repayments are $146 thousand (1.45%) more than in the adopted 2019
Budget.
Operations
Estimated operating
expenditures are $30.27
million, which is
approximately $916
thousand or 3.12% more
than in the adopted 2019
Budget.
Operating expenditures
consist of all City-provided
services, and are distributed
according to the pie chart
to the right.
2020 EXPENDITURES
Operations
$30.51M
38%
Debt Service
$10.23M
13%
Capital Projects
$38.97M
49%
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Below is a comparison of adopted budget expenditures by departments for 2019 and 2020.
NOTABLE CHANGES
The following were notable changes in the adopted 2020 Budget by department:
City Council
This department includes the City Council, boards, and commissions. Expenditures are
estimated at $303 thousand, which is $70 thousand (30%) more than last year, and includes
funding to update the City Council’s goals and vision statement.
Administration
This department includes the City Manager’s office, Human Resources (HR), and the City
Secretary’s office. Expenditures are estimated at $1.26 million, which is approximately $130
thousand (9%) less than in the prior year, and includes funding for communication initiatives,
along with a compensation study to ensure that the City compensation package is competitive
within the marketplace. Additionally, the Communications Director was reclassified as an
Assistant to the City Manager. Also, the City Manager retired in 2019, so the 2020 Budget saw a
savings from that.
Finance
This department includes Finance, Budget, Citywide charges, and the Municipal Court.
Expenditures are estimated at $339 thousand (15%) less than in the prior year, and includes
adding a new Grants/Purchasing Administrator position to actively seek out grant funding and
strengthen the City’s purchasing power. The majority of the reduction here is associated with
the move of HR costs from the Citywide division to the Transfers division.
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Also located under this department are fees associated with employee benefits, which are
approximately $157,000 lower than last year. Lastly, the City renegotiated its electricity
contract, lowering the estimated cost by approximately $167,000, which is spread among the
various departments.
Police
This department includes patrol, investigation, support services (911 telecommunications), and
the City’s very own alarm monitoring service called DirectLink. Expenditures are estimated at
$398 thousand (8%) more than last year, and include funding to restructure pay for entry-level
police officers and 911 dispatchers in an effort to fill long-standing vacancies in the department.
The department will relaunch a new and improved service for DirectLink, wh ich includes
increased user functionality and the restructuring of the Support Services Manager position to
Community Resource Officer, whose responsibilities will include overseeing crime prevention,
public information, and the DirectLink service.
Fire
This department includes fire suppression, emergency medical services, fire prevention , and
emergency management. Expenditures are estimated at $315 thousand (9%) more than last
year, and includes funding to hire and train staff with their Emergency Medical Technician
certifications as paramedics. Funding covers the cost of the school and required overtime for
school, and to ensure minimum staffing levels.
Parks
This department includes the Recreation Center, Colonial Park, Senior Services, Parks
Maintenance, and Administration. Expenditures are estimated at $101 thousand (2%) more
than last year, and includes funding for a parks programming study and a needs assessment for
senior services.
This department has experienced some notable changes due to increased instructor fees that
are coupled with offsetting expenses, along with the reduction of the $125,000 cash subsidy to
the Tri-Sports Association. The City Council approved continued support for Tri-Sports, including
an estimated $30,000 of in-kind services (water, electricity, solid waste service, and room
rentals) and priority use of the recreation center fields with an estimated value of $100,000.
A requested position for a Program Specialist was not approved. This position would have
focused on community engagement, fundraising, and customer service follow-up.
Public Works
This department includes Public Works Administration, Community Development, General
Services, Streets, Drainage, Water, Sewer, and Solid Waste. Expenditures are estimated at $260
thousand (8%) more than last year, and includes funding a newly added Facility Technician
position, plus vehicle and equipment for this position, along with increased streets and
15
drainage maintenance, and moving to a retainer-based service model for contracted City
Engineering services.
Water and sewer expenditures included increasing our contribution to the Asset Replacement
Fund; increasing water and sewer system maintenance; and funding for a variety of projects,
such as replacing sludge lines clarifier #1, replacing the discharge line in Lift Station #2,
removing grit from the digester basin, making safety improvements at the wastewater
treatment plant, updating SCADA equipment, obtaining additional camera attachments, and
replacing two lift station booster pumps.
In an effort to make the department more efficient, the following restructuring was made in the
2020 Budget to consolidate like services.
Restricted Funds
Debt Service Fund – In 2020, the City will pay $9 million of debt service, fiscal agent fees, and
issuance costs – an increase of $158 thousand, or less than 1.8%, from 2019. Funding debt
service payments requires an ad valorem tax rate of $0.11952 per $100 of assessed value in tax
year 2019, a decrease of 3.64% or $0.00451 per $100.
Water and Sewer Fund – This fund’s total budget of $7.94 million is $185 thousand, or 2.4%,
higher than the 2019 Budget. Included is $1.25 million transferred to the General Fund to
reimburse for the costs it incurs on behalf of the Water and Sewer Capital Projects Fund. The
transfer to the Water and Sewer Capital Projects Fund is continued for 2020 at $900,000.
Water and sewer revenue debt service for 2020 is $1.18 million (principal and interest) on
outstanding bonds. The debt service payments for the refunding of bonds are included in the
16
General Debt Service Fund; therefore, there is a transfer to the General Debt Service Fund in
order to fund the water and sewer portion of the refunding bonds.
The 2020 Budget includes the rate increases discussed previously, for the first time in years. At
this time, I do not expect any additional increases, but , depending on the amount of increases
from the City of Houston, this issue may need to be revisited.
Solid Waste Fund – The good news is that our recycling or diversion rate for manual collection
hovers around 40%, but the cost of recycling continues to increase because of market
conditions for processing this recycling. The direct cost of collecting and disposing of solid
waste is expected to be $1.866 million, an increase of $55 thousand, or 3%, over the prior
year’s budget.
Internal Service Funds
Internal Service Funds provide accounting and budgetary controls for expenditures common to
all funds. West U has established five such Internal Service Funds:
Employee Benefit Fund – The Employee Benefit Fund provides a systematic approach to
accumulating the funds needed for employee benefits. Each operating fund contributes to the
fund on the basis of the projected cost of the benefits. Revenue in the amount of $1.92 million
is expected from operating funds, plus $566 thousand from employee/retiree contributions and
other miscellaneous earnings. Expenditures for the Employee Benefit Fund are expected to be
$2.49 million, a $226 thousand decrease over the amount budgeted in 2019. This reduction was
due to the movement of non-medical expenses to the new Human Resources Services Fund.
While this budget saw a reduction in medical premiums of over $300 thousand, $223 thousand
of these funds were reinvested in improving employee health benefits and offering employees
Health Savings Accounts (HSAs) with City enticements for employees to migrate over from
traditional health plans.
Human Resources Services Fund – The Human Resources Services Fund was created in 2020 to
break out non-medical expenses from the Employee Benefit Fund. The costs included here are
accumulated sick leave and vacation leave and various HR expenses totaling $336 thousand. At
this time, the General Fund contributes all funds needed for this fund.
Vehicle Replacement Fund – The Vehicle Replacement Fund (VRF) allocates charges to the
major operating funds for departments, based on an estimated depreciation and replacement
cost of existing vehicles in those funds. The allocation is for replacing vehicles routinely used to
provide City services when they have reached the end of their service life. In 2020,
expenditures are expected to be $959 thousand, which funds the replacement for the following
vehicles:
Fire Department – A pumper truck ($750,000) and a pickup truck ($32,000)
17
Public Works Department – Two pickup trucks ($30,000 each), a code
enforcement/animal control vehicle ($56,000), and a small SUV ($27,000) and hydro
pack ($9,000)
Emergency Operations – A high-water vehicle ($30,000)
Technology Management Fund – The Technology Management Fund allocates charges to the
major operating funds for departments, based on their technology use. In 2020, managing,
supporting, and replacing computers, networks, and communication equipment are expected
to cost $1.6 million. This is approximately a $56 thousand (3.6%) increase from the prior year’s
budget, primarily attributable to adding IT-related equipment in the City’s Asset Replacement
Fund.
Asset Replacement Fund – The Asset Replacement Fund (ARF) (formerly known as the
Equipment Replacement Fund) is used to finance the purchase of equipment routinely used in
providing City services. The ARF operates in the same manner as the Vehicle Replacement Fund
(VRF), in that each City department makes contributions to the ARF based on the estimated life
and replacement cost of the assets it uses. The ARF purchases assets when a combination of
age and repair cost indicates that the asset has reached the end of its service life.
The 2020 Budget transfers $723,700 to the ARF for these future asset purchases. In 2020,
expenditures are expected to be $181,800 for the following replacements:
Public Works Facilities – Water pumps and a chiller ($11,000)
Parks Department – Recumbent bikes ($5,900), treadmills ($18,800), a fixed-arm
elliptical ($6,700), pool deck umbrellas ($5,900), pool chaise lounge chairs ($16,000),
and Colonial Park Pool resurfacing ($117,500)
Future years’ replacements are shown in the Asset Replacement Fund section of this budget
document.
Wages & Benefits
This 2020 Budget includes funding for employees’ annual merit increases of up to 3% on their
anniversary date, with the ability to receive up to an additional 1.5% for consistent exceptional
performance. The particulars of this new program are being refined, but the basis for the
evaluations with follow the guidelines established by the Council for its Mission, Vision, Goals,
and Core Values – most notably utilizing S.P.I.R.I.T. in evaluating employees:
SERVE – means: Listen to customers and strive to understand their issues; be friendly,
courteous, and polite; and take ownership of your services and decisions: solve
problems to exceed customer expectations.
PROFESSIONALISM – means: Present a professional image; demonstrate competence
in your job; pay attention to details; provide analytical, factual, and accurate reports;
and develop and maintain your knowledge and skill sets.
18
INTEGRITY – means: Deliver on your promises and commitments; be honest and
forthcoming; have a positive, can-do attitude; take responsibility and ownership of the
tasks and your decisions; and communicate with a consistent, complete message.
RESULTS – means: Take pride in your work, and take the initiative; be a proactive
problem solver; complete tasks on time and within budget; do jobs right the first time;
follow through to complete the task at hand; and be self-motivated.
INNOVATION – means: Look for ways to continuously improve services, processes, and
operations; learn from setbacks and failures; know current “best practices” and make
suggestions for improvements; think outside the box; and be open to new ideas and
look for them.
TEAMWORK – means: Work as a team; communicate in an open, direct, and timely
manner; keep others informed; recognize the contributions of other team members;
represent the City in a positive manner; and respect other team members.
Community Improvement Program
The Community Improvement Program took a giant step toward planning with the creation of
the Five-Year Community Improvement Program, along with funding for the maintenance,
renovation, and modernization of systems throughout the City.
The 2020 Community
Improvement Program
budget is approximately
$32.3 million, or 518%
more than in the 2019
Budget. The largest
contributors to the
increased Community
Improvement Program
budget are the Buffalo
Speedway replacement
and drainage
improvement projects,
which will go out for bid
in the winter of 2020.
In addition, approximately $1.24 million of projects are estimated to be carried over from 2019.
The following are the more notable projects that are budgeted for 2020:
Buffalo Speedway Replacement and Drainage Improvements
This project replaces the existing roadway from Bissonnet St. to Holcombe Blvd., and
includes associated drainage improvements that will add additional box culverts from
Drainage
$1,650,000
4%
Water &
Wastewater
$1,340,000
3%
Streets &
Sidewalks
$32,765,000
84%
Parks
$595,000
2%Facilities
$75,000
0%
Other
Improvements
$2,718,169
7%
COMMUNITY IMPROVEMENT PROGRAM:
$39,143,169
19
Bissonnet St. to our outfall on Poor Farm Ditch. The project’s design will be completed
and sent out to bid by the end of 2020, with construction expected to begin in early
2021.
College Ave. Shared Drainage System
This system is a joint project with the City of Southside Place that will construct
improvements to the trunk line that runs along the city limits of both cities, from
University Blvd. to Bellaire Blvd. The improvements will install a new alignment on
Auden St. between University Blvd. and Bellaire Blvd., and remove existing connections
from Auden St. to the existing trunk line. This project is contingent upon the cities
receiving grant funding for the cost of the project.
Virtual Gate Project
Phase I will begin construction in 2020 and should be completed prior to the end of the
year, but could possibly extend into early 2021. Staff will allow Phase I to be fully
implemented to ensure that the system is working as designed, before returning to the
City Council for approval on Phase II.
Alternative Stormwater Detention Study
A feasibility study will be completed to review alternative methods for stormwater
detention in lieu of more traditional detention methods, such as detention ponds and
linear detention.
Drink Water Distribution Efficiency Study
This study will include a review of the City’s current water system to ensure adequate
storage, pumping, and supply for the City’s demand now and into the future.
Wastewater Reclamation Study
A feasibility study will be completed to determine if the City could reclaim wastewater
from the treatment plant, which would significantly reduce our need for surface water.
Wastewater Treatment Plant Floodwater Protection Study
We will develop options to protect the treatment plant from being inundated with
floodwater during an extreme weather event.
Citywide Traffic Study
A Citywide Traffic Study will review speed-related issues and make necessary
recommendations for improvements, including revising the speed limit s.
Citywide Facilities Security and Condition Assessment
A review of security vulnerabilities and condition assessments for all City facilities will be
completed in order to develop recommendations, along with cost estimates for the
recommended actions.
SUMMARY
This 2020 Budget:
Implements priorities identified by the City Council
Lowers the adopted tax rate for the first time in three years
Maintains fiscal responsibilities by maintaining a balanced budget
20
Adds two new positions (Facility Technician and Grants/Purchasing Administrator) to
help maintain our aging City facilities, pursue available grant funding, and centralize the
City’s purchasing power
Continues funding for our Community Improvement Program, which most notably
includes the Buffalo Speedway replacement and drainage improvement projects and
Phase I of the Virtual Gate Project
Implements annual updates to the City’s vision and goals
Increases funding for maintenance of the City’s infrastructure (including water, sewer,
streets, drainage, and sidewalks)
Preserves the City’s reserves in order to maintain our AAA bond rating, while also
remaining flexible to respond to natural disasters or State-mandated budget reductions
Maintains reserves adequate to ensure that resources are available annually for
unexpected issues and the replacement of service vehicles and assets
Avoids budget and accounting procedures that would balance the current 2020 Budget at
the expense of future budgets
This year is an interesting year because of the looming implementation of the State-mandated
3.5% revenue cap and the loss of approximately $100,000 in franchise fees. The reality of
revenue caps will start to become apparent in 2021, but the true effect will more than likely not
be felt until three to five years down the road.
The City’s ability to solely determine our funding levels to support the services expected by our
residents is under assault, and I believe we will see legislation returning before the State
legislature that failed during the last session.
Lastly, the issue of drainage improvements is confronting many cities in the Houston metro
area, and, with the recent passage of bond issues and available grant funding, we have seen
many cities take up the call to construct improvements. This is both a blessing and a curse, as
the demand for all things drainage-related continues to increase in cost and availability of
materials to complete these projects.
Acknowledgments
I would like to acknowledge the efforts of Finance Director Marie Kalka, Treasurer Harrison
Nicholson, Fiscal Services Officer Darla Steubing, and Public Works Director Gerardo Barrera,
who helped prepare this report. This has been a team effort to provide the information needed
to prepare the annual budget. Lastly, I would like to thank the City Council for its determination
and effort in providing direction essential to preparing this 2020 Budget. Through our
collaborative efforts, we continue to focus on ensuring service delivery and quality of life for
the citizens of West University Place.
Respectfully submitted,
David J. Beach
21
ADMINI
S
T
R
A
TI
O
N
DEPART
M
E
N
T
FINANC
E
DEPART
M
E
N
T
POLICE
DEPART
M
E
N
T
FIRE
DEPART
M
E
N
T
PUBLIC
W
O
R
K
S
DEPART
M
E
N
T
PARKS
&
R
E
C
R
E
A
TI
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DEPART
M
E
N
T
CITY OF WEST UNIVERSITY PLACE
22
2019 2020
Amount of
Increase
(Decrease)
Percent of
Increase
(Decrease)
Governmental Fund Types:
General Fund 19,902,135$ 20,890,085$ 987,950$ 4.96%
Debt Service Fund 8,889,492 9,047,783 158,291 1.78%
Total 28,791,627 29,937,868 1,146,241 3.98%
Enterprise Fund Types:
Water & Sewer Fund 7,883,888 8,207,283 323,395 4.10%
Solid Waste Management Fund 1,821,100 1,876,800 55,700 3.06%
Total 9,704,988 10,084,083 379,095 3.91%
Internal Service Fund Types:
Employee Benefit Fund 2,716,100 2,490,400 (225,700) -8.31%
Human Resources Services Fund - 335,700 335,700 100.00%
Asset Replacement Fund 257,800 181,800 (76,000) -29.48%
Vehicle Replacement Fund 206,000 959,000 753,000 365.53%
Technology Management Fund 1,557,500 1,613,500 56,000 3.60%
Total 4,737,400 5,580,400 843,000 17.79%
TOTAL 43,234,015$ 45,602,351$ 2,368,336$ 5.48%
CITY OF WEST UNIVERSITY PLACE, TEXAS
BUDGET SUMMARY EXPENDITURES COMPARISON
Comparison of 2019 Budget to 2020 Budget
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
2019 2020
General Fund
Debt Service Fund
Water & Sewer Fund
Solid Waste Management Fund
Employee Benefit Fund
Asset Replacement Fund
Technology Management Fund
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
2019
2020
23
General Fund
Debt Service
Fund
Water & Sewer
Fund
Solid Waste
Fund
Technology
Management
Fund Total
Revenues
Property Tax 12,349,948$ 7,810,741$ -$ -$ -$ 20,160,689$
Other Taxes 2,180,500 - - - - 2,180,500
Licenses, Permits & Fees 574,000 - - - - 574,000
Charges for Services 3,457,000 - 8,002,000 1,786,200 - 13,245,200
Fines & Forfeitures 206,400 - - - - 206,400
Other Revenue 665,550 52,800 159,300 10,800 6,700 895,150
Transfers 1,636,200 1,184,183 44,600 - 1,680,500 4,545,483
Total Revenues 21,069,598$ 9,047,724$ 8,205,900$ 1,797,000$ 1,687,200$ 41,807,422$
Expenditures
Personnel 13,064,910$ -$ 1,268,700$ 514,200$ 535,000$ 15,382,810$
Operating 4,984,075 - 3,337,900 1,041,600 1,058,500 10,422,075
Capital 143,500 - 266,500 11,000 - 421,000
Transfers 2,697,600 - 2,150,000 310,000 20,000 5,177,600
Debt Service - 9,047,783 1,184,183 - - 10,231,966
Total Expenditures 20,890,085$ 9,047,783$ 8,207,283$ 1,876,800$ 1,613,500$ 41,635,451$
CITY OF WEST UNIVERSITY PLACE, TEXAS
BUDGET SUMMARY COMPARISON MAJOR FUNDS
2020 BUDGET AT A GLANCE
Personnel
36.9%
Operating
25.0%
Capital
1.0%
Transfers
12.4%Debt Service
24.6%
2020 EXPENDITURES -GENERAL, DEBT
SERVICE, WATER & SEWER, SOLID WASTE AND
TECHNOLOGY MANAGEMENT FUNDS
Property Tax
48.2%
Other Taxes
5.2%
Licenses, Permits
& Fees
1.4%
Charges for
Services
31.7%
Fines &
Forfeitures
0.5%
Other Revenue
2.1%Transfers
10.9%
2020 REVENUE -GENERAL, DEBT SERVICE,
WATER & SEWER, SOLID WASTE AND
TECHNOLOGY MANAGEMENT FUNDS
24
General
Fund
Debt Service
Fund
Water &
Sewer Fund
Solid Waste
Fund
Technology
Management
Fund Total
Revenues
Property Tax 11,873,000$ 7,620,100$ -$ -$ -$ 19,493,100$
Other Taxes 2,269,500 - - - - 2,269,500
Licenses, Permits & Fees 590,150 - - - - 590,150
Charges for Services 3,193,225 - 7,790,000 1,737,300 - 12,720,525
Fines & Forfeitures 216,400 - - - - 216,400
Other Revenue 694,700 52,900 190,700 11,400 7,000 956,700
Transfers 1,702,500 4,750 - - 1,617,100 3,324,350
Bond Proceeds - 1,196,038 - - - 1,196,038
Total Revenues 20,539,475$ 8,873,788$ 7,980,700$ 1,748,700$ 1,624,100$ 40,766,763$
Expenditures
Personnel 12,126,140$ -$ 1,184,880$ 490,190$ 633,345$ 14,434,555$
Operating 4,631,830 - 3,157,800 747,900 997,020 9,534,550
Capital 776,700 - 47,400 35,700 - 859,800
Transfers 2,354,200 - 2,150,000 518,800 - 5,023,000
Debt Service - 8,841,492 1,196,038 - - 10,037,530
Total Expenditures 19,888,870$ 8,841,492$ 7,736,118$ 1,792,590$ 1,630,365$ 39,889,435$
CITY OF WEST UNIVERSITY PLACE, TEXAS
BUDGET SUMMARY COMPARISON
2019 ESTIMATED AT A GLANCE
Personnel
36.2%
Operating
23.9%
Capital
2.2%
Transfers
12.6%
Debt Service
25.2%
2019 EXPENDITURES -GENERAL, DEBT
SERVICE, WATER & SEWER, SOLID
WASTE AND TECHNOLOGY
MANAGEMENT FUNDS
Property Tax
49.3%
Other Taxes
5.7%
Licenses,
Permits & Fees
1.5%
Charges for
Services
32.1%
Fines &
Forfeitures
0.5%
Other Revenue
2.4%
Transfers
8.4%
2019 REVENUES -GENERAL, DEBT SERVICE,
WATER & SEWER, SOLID WASTE AND
TECHNOLOGY
MANAGEMENT FUNDS
25
Beginning
Balance
(Estimated)Taxes
Licenses,
Permits, Fees
& Charges for
Services Other Total
Expenditures
and Transfers
Out
Ending
Balance
General Fund 8,828,468$ 14,530,448$ 4,031,000$ 2,508,150$ 21,069,598$ 20,890,085$ 9,007,981$
Debt Service Fund 900,585 7,810,741 - 1,236,983 9,047,724 9,047,783 900,526
Water and Sewer Fund 826,178 - 8,002,000 203,900 8,205,900 8,207,283 824,795
Solid Waste Fund 449,248 - 1,786,200 10,800 1,797,000 1,876,800 369,448
Capital Project Fund 879,284 - - 7,800 7,800 500,000 387,084
2019 CO Fund 2,534,669 - - 37,100 37,100 2,458,169 113,600
Transportation Improvement Fund 1,330,613 - - 36,142,200 36,142,200 34,611,000 2,861,813
Water and Sewer Capital Fund 1,471,214 - - 921,100 921,100 2,219,000 173,314
Employee Benefit Fund 1,057,513 - - 2,481,600 2,481,600 2,490,400 1,048,713
Human Resources Services Fund 427,366 - - 249,600 249,600 335,700 341,266
Vehicle Replacement Fund 3,236,835 - - 701,700 701,700 959,000 2,979,535
Technology Management Fund 73,700 - - 1,687,200 1,687,200 1,613,500 147,400
Asset Replacement Fund 2,542,229 - - 723,700 723,700 181,800 3,084,129
Parks Fund 96,254 - - 51,400 51,400 43,000 104,654
Friends of West U Parks Fund 617 - 478,000 478,000 478,000 617
Court Technology Fund 22,730 - - 8,000 8,000 2,000 28,730
Tree Replacement Fund 269,244 - - 34,600 34,600 50,000 253,844
Court Security Fund 45,779 - - 8,700 8,700 15,000 39,479
Metro Fund 113,351 - - 592,200 592,200 550,000 155,551
Police State Forfeited Property Fund 27,882 - - 500 500 - 28,382
Police Training Fund 26,279 - - 500 500 - 26,779
Fire Training Fund 1,518 - - - - - 1,518
Good Neighbor Fund 4,050 - - - - 2,500 1,550
Total All Funds 25,165,606$ 22,341,189$ 13,819,200$ 48,085,733$ 84,246,122$ 86,531,020$ 22,880,708$
Sources
2020 Combined Summary of Revenues, Expenditures and Fund Balance/Retained Earnings
CITY OF WEST UNIVERSITY PLACE, TEXAS
BUDGET SUMMARY COMPARISON
26
General Fund
Water &
Sewer Fund
Solid Waste
Fund
Technology
Management
Fund Total
REGULAR WAGES 8,021,700$ 797,800$ 332,200$ 358,800 9,510,500$
PART-TIME WAGES 720,400 - - - 720,400$
ON CALL 21,200 14,800 - 2,800 38,800$
OVERTIME 656,600 80,000 18,500 8,500 763,600$
LONGEVITY 55,500 7,200 3,800 1,400 67,900$
TOTAL COMPENSATION 9,475,400$ 899,800$ 354,500$ 371,500$ 11,101,200$
HEALTH & DENTAL 1,210,400 147,300 63,500 62,700 1,483,900$
TMRS 1,170,700 118,100 46,300 52,900 1,388,000$
FICA 691,200 65,500 25,800 27,300 809,800$
WORKERS COMPENSATION 84,610 9,000 9,800 900 104,310$
ALLOWANCES 72,700 5,600 - 10,400 88,700$
RETIREE BENEFITS 94,400 - - - 94,400$
OTHER BENEFITS 47,200 3,900 1,800 1,800 54,700$
HSA CONTRIBUTION 187,000 17,500 11,000 7,500 223,000$
EMPLOYEE RELATIONS 31,300 2,000 1,500 - 34,800$
TOTAL BENEFITS 3,589,510$ 368,900$ 159,700$ 163,500$ 4,281,610$
TOTAL PERSONNEL COSTS 13,064,910$ 1,268,700$ 514,200$ 535,000$ 15,382,810$
General Fund
Water &
Sewer Fund
Solid Waste
Fund
Technology
Management
Fund Total
REGULAR WAGES 7,101,000$ 752,300$ 319,500$ 446,900$ 8,619,700
PART-TIME WAGES 703,900 - - - 703,900
ON CALL 17,500 13,800 - 2,900 34,200
OVERTIME 715,300 73,900 17,900 10,400 817,500
LONGEVITY 50,115 7,055 3,440 1,970 62,580
TOTAL COMPENSATION 8,587,815 847,055 340,840 462,170 10,237,880
HEALTH & DENTAL 1,040,000 143,000 60,700 60,200 1,303,900
TMRS 1,054,600 109,300 45,100 61,700 1,270,700
FICA 645,700 60,500 24,800 34,300 765,300
WORKERS COMPENSATION 93,870 12,900 12,700 1,300 120,770
ALLOWANCES 63,400 3,700 - 10,100 77,200
RETIREE BENEFITS 188,600 - - - 188,600
OTHER BENEFITS 384,730 3,500 1,300 1,700 391,230
HSA CONTRIBUTION 39,625 4,375 2,750 1,875 48,625$
EMPLOYEE RELATIONS 27,800 550 2,000 - 30,350
TOTAL BENEFITS 3,538,325 337,825 149,350 171,175 4,196,675
TOTAL PERSONNEL COSTS 12,126,140 1,184,880 490,190 633,345 14,434,555
CITY OF WEST UNIVERSITY PLACE, TEXAS
BUDGET SUMMARY COMPARISON - PERSONNEL COSTS
2020 BUDGET AT A GLANCE
CITY OF WEST UNIVERSITY PLACE, TEXAS
BUDGET SUMMARY COMPARISON - PERSONNEL COSTS
2019 ESTIMATE AT A GLANCE
27
DEPARTMENT 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
GENERAL FUND
Administration 5 5 5 5 6 6 5 6 6 6
Finance 6 6 6 5 5 5 5 5 5 6
Police 33 35 35 35 35 35 38 38 38 38
Fire 23 23 23 23 23 23 23 23 23 23
Public Works 20 20 20 19 18 18 18 18 18 19
Parks & Recreation 11 11 11 11 12 12 12 12 12 12
TECHNOLOGY MANAGEMENT FUND
Administration 3 3 3 3 4 4 4 4 4 4
WATER & SEWER FUND
Finance 2 2 2 2 2 2 2 2 2 2
Operations 12 12 12 12 12 11 11 11 11 11
SOLID WASTE FUND
Operations 8 8 8 6 6 7 7 7 7 7
Total City FTE's 123 125 125 121 123 123 125 126 126 128
Full-Time Equivalent (FTE) Position Summary
28
Levy Rate/
$100
Monthly Cost /
Typical Family
Levy Rate/
$100
Monthly Cost /
Typical Family
Maintenance & Operations $0.19277 $183.59 $0.18969 $189.47 $5.88
Debt Service $0.12403 $118.12 $0.11952 $119.38 $1.26
Total $0.31680 $301.71 $0.30921 $308.85 $7.14
Average residence
homestead taxable value $1,142,858 $1,198,614
Tax Year
2018 Tax Year 2019 Tax Year 2019
@ Actual
Rate
@ Effective
Rate
@ Adopted
Rate
$1,142,858 $1,198,614 $1,198,614
0.31680 0.30264 0.30921
$3,620.57 $3,627.49 $3,706.23
$301.71 $302.29 $308.85
2019
Adopted VS
2019
Effective
2019
Effective VS
2018 Actual
2019
Adopted VS
2018 Actual
$55,756 $55,756
Tax Increase (Decrease) from Value $0.00 $168.74 $172.40
Tax Increase (Decrease) from Rate $78.75 -$161.83 -$86.74
$78.75 $6.91 $85.67
$6.56 $0.58 $7.14
0.19%2.37%
Average Taxpayer Annual Tax Increase (Decrease)
over 2018
Increase (Decrease) per month
% Increase (Decrease) YTY
Average Taxable Value Taxpayer
Average taxable value - residence homestead
Tax rate per $100 assessed value
Average Annual Tax
Average Monthly Tax
Value Increase (Decrease)
Comparison of Property Taxes: Tax Years 2018 vs. 2019
FY 2019 / TY 2018 FY 2020 / TY 2019 Monthly
Increase/
(Decrease)
FY 2019/ TY 2018 FY 2020 / TY 2019
29
GENERAL FUND 2020
Summary Discussion
The General Fund finances nearly all of the city’s services. The ad valorem tax rate, fees,
objectives, levels of service, the number of employees, salaries and benefits are all determined
during the preparation of the General Fund’s budget. The General Fund is the principal source of
funds for six of the city’s departments: Police, Fire, Public Works, Parks and Recreation, Finance,
and Administration.
Revenue Projections for 2019 - The 2019 Budget projected a revenue total of $18.24 million,
excluding transfers to finance the General Fund’s services. Based on collections and data available
through September 13, 2019, revenues appear likely to reach $18.84 million, 3.30% or $598,157
above the 2019 Budget projections. Several parks and recreation fee categories are expected to
exceed the original budget projections by $410,425, sales tax receipts are expected to exceed the
original budget projections by $73,100 and fines and forfeitures are expected to exceed budget by
$57,200. Additionally, earnings on investments revenue are projected to come in over budget by
$43,900.
Expenditures Estimated for 2019 - The original 2019 Budget appropriated $19.90 million,
including transfers out. Based on expenditures through September 13, 2019 and department
estimates to complete the year, the total actual expenditures are projected to be below the
appropriated amount by $13,265 or 0.10%.
Financial Position in 2019 - The City of West University Place’s General Fund is projected to
close 2019 in sound fiscal condition. The 2019 estimated ending fund balance available for
appropriations in 2019 is $8.19 million. This amount represents 39.9% of the proposed 2019
revenues.
The city’s financial policies require that General Fund unassigned and unrestricted reserves be
maintained at 20% of the budgeted revenue for the coming year. The primary purpose of this fund
balance reserve is to buffer the impact of unforeseen events and to provide funds for unanticipated
revenue shortfalls.
The General Fund’s unassigned and unrestricted reserves likely will close 2019 exceeding that
target by approximately $4.08 million.
Projected 2020 Revenues - The city’s General Fund revenues for fiscal year 2020 are forecast to
increase 5.67% over 2019’s estimated revenue budget. Total 2020 revenues are expected to be
approximately $21.07 million.
Revenues from ad valorem property taxes (current tax, delinquent tax and penalty and interest) will
increase by $429,480, a 3.6% increase. The ad valorem tax rate dedicated to maintenance and
operations is proposed to decrease 1.60% to $0.18969 per $100 of assessed value. Taxable value in
West University Place is estimated to increase $276.1 million or 4.46% to $6.32 billion. Values
from new construction are certified at $52.64 million. Value increases of $49.45 million on
existing property will be combined with the new construction value and an additional estimate of
$148.25 million for property not yet certified by the appraisal district, which is expected to be
added to the appraisal roll at a later date.
Revenue generated by the city’s one-cent sales tax is budgeted at $1.18 million a 6.6% increase
from 2019.
30
GENERAL FUND 2020
Franchise taxes are expected to provide approximately 4.7% of the city’s General Fund revenues,
forecasted at $1.0 million. Franchise fees are received for electricity, telephone, natural gas and
cable service provided to the citizens of West University Place.
Revenue sources budgeted under the Charges for Services category includes ambulance service,
alarm monitoring, parks fees, and other service related fees. Revenues from alarm monitoring are
budgeted to increase $280,000 as one of our goals for 2020 is to grow the use of our Direct Link
alarm monitoring system. This service provides direct connection to the city’s emergency dispatch,
a key advantage over the private sector alarm monitoring services. Also, in 2019 Parks and
Recreation eliminated the special facility use permits with aquatics contractors and brought in-
house registration and payments for these classes. Budget year 2020 allows for better estimations
using 2019 actuals which was the first year in-house registration and payments for classes took
place. This line item increased approximately $340,000 from 2019.
Expenditures in 2020 - The 2020 Budget appropriates $20.89 million, up $988 thousand, or 5.0%
from the 2019 General Fund’s $19.90 million budget. Increase is due primarily to the increase
from Parks and Recreation noted above as well as enhanced DirectLink services and an increase in
street maintenance.
Included in the 2020 Budget are the following transfers:
Amount Transfer To Fund Purpose
$341,500 Vehicle Replacement
Fund
Provide cash basis funding for replacement vehicles.
($1,800 decrease)
$1,496,400 Technology
Management Fund
Provide operating funds for the centralization and
management of city-wide technology needs. ($60,900
increase)
$576,100 Asset Replacement
Fund (formerly known
as Equipment
Replacement Fund)
Provide cash basis funding for the purchase of high dollar
equipment routinely used by the city. ($700 increase)
$33,700 Employee Benefit Fund Due to a review of the Employee Benefit Fund for 2020
certain expenses were moved to a new fund, Human
Resources Services Fund. Also, this was previously
recorded as Other Benefits and not a transfer. ($33,700
increase)
$249,900 Human Resources
Services Fund
This is a new fund for 2020. Provides cash basis funding
that was previously funded under the Employee Benefit
Fund for non-insurance related HR expenditures.
($249,900 increase)
31
GENERAL FUND 2020
Personnel costs, including benefits, will amount to $13.06 million, or 62.52% of the expenditure
budget, and a 0.26% decrease compared to the corresponding 2019 budget. The city’s portion of
health and dental care benefit costs are projected to total $1.21 million, a 1.73% decrease as
compared to the 2019 budget. Required contributions to the Texas Municipal Retirement System
are budgeted at $1.17 million, up approximately 2.78%. The increase is due to the increase in the
contribution rate, from 13.03% to 13.09% of payroll. Since 2007, the TMRS board has adopted a
series of actuarial and investment changes to ensure that TMRS continues to be well funded and
members’ benefits remain secure and sustainable over the generations of workers. Cities were
given the option of a Phase-in Rate or a Full Rate contribution, with TMRS recommending the Full
Rate contribution, so as not to more adversely affect the city’s unfunded actuarial accrued liability
and subsequent years’ contribution rates. This budget includes TMRS funding at the Full Rate
contribution. As of December 31, 2017, the most recent available valuation, the City of West
University Place is 90.33% funded.
The 2020 Budget for employee regular wages is $8.02 million, up 1.3% over the 2019 Budget. The
budget includes a 3% annual merit increase that an employee can earn on their anniversary date.
An additional 1.5%, for a total of 4.5%, can be earned by an employee for exceptional performance.
This helps keep the city aligned to the 75th percentile that was approved in the 2016 Budget.
32
GENERAL FUND
STATEMENT OF REVENUES AND EXPENDITURES BY DEPARTMENT
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES:
AD VALOREM TAXES 10,897,253$ 11,652,747$ 11,920,468$ 11,873,000$ 12,349,948$
SALES TAXES 1,064,672 1,172,256 1,110,900 1,184,000 1,184,000
FRANCHISE TAXES 1,159,730 1,128,060 1,085,500 1,074,500 985,500
OTHER TAXES 14,330 13,528 14,000 11,000 11,000
TOTAL TAXES 13,135,984 13,966,591 14,130,868 14,142,500 14,530,448
PERMITS, LICENSES AND FEES 542,903 668,594 527,500 590,150 574,000
CHARGES FOR SERVICES 2,803,900 3,034,958 2,782,800 3,193,225 3,457,000
FINES AND FORFEITURES 172,569 220,610 159,200 216,400 206,400
INVESTMENT EARNINGS 42,852 248,349 213,300 257,200 225,000
OTHER REVENUE 417,977 808,083 425,150 437,500 440,550
TRANSFERS IN 1,751,400 1,530,048 1,702,500 1,702,500 1,636,200
TOTAL REVENUES 18,867,586 20,477,233 19,941,318 20,539,475 21,069,598
EXPENDITURES BY DEPARTMENT:
ADMINISTRATION 1,209,075 1,317,355 1,623,685 1,578,950 1,565,010
FINANCE 2,217,546 2,006,284 2,207,500 2,936,680 1,867,675
POLICE 4,575,579 4,554,734 5,177,650 4,604,440 5,575,200
FIRE 3,492,944 3,598,587 3,589,450 3,613,330 3,870,000
PUBLIC WORKS 3,014,672 3,088,900 3,247,150 3,029,195 3,573,700
PARKS & RECREATION 3,597,884 3,698,880 4,056,700 4,126,275 4,154,900
TRANSFERS OUT 500,000 200,000 - - 283,600
TOTAL EXPENDITURES 18,607,701 18,464,739 19,902,135 19,888,870 20,890,085
NET REVENUES (EXPENDITURES)259,885 2,012,494 39,183 650,605 179,513
BEGINNING FUND BALANCE 5,905,484 6,165,369 7,192,857 8,177,863 8,828,468
ENDING FUND BALANCE 6,165,369 8,177,863 7,232,040 8,828,468 9,007,981
ASSIGNED*119,000 119,000 127,000 197,000 203,000
RESTRICTED**403,747 403,747 439,747 439,747 439,747
UNASSIGNED FUND BALANCE 5,642,622$ 7,655,116$ 6,665,293$ 8,191,721$ 8,365,234$
* Assigned for City Manager's Contract
** Restricted for PEG fees
ADMINISTRATION
7.5%
FINANCE
8.9%
POLICE
26.7%
FIRE
18.5%
PUBLIC WORKS
17.1%
PARKS &
RECREATION
19.9%
TRANSFERS OUT
1.4%
2020 GENERAL FUND EXPENDITURES BY
DEPARTMENT
33
GENERAL FUND
STATEMENT OF REVENUES AND EXPENDITURES BY ACCOUNT
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES:
AD VALOREM TAXES 10,897,253$ 11,652,747$ 11,920,468$ 11,873,000$ 12,349,948$
SALES TAXES 1,064,672 1,172,256 1,110,900 1,184,000 1,184,000
FRANCHISE TAXES 1,159,730 1,128,060 1,085,500 1,074,500 985,500
OTHER TAXES 14,330 13,528 14,000 11,000 11,000
TOTAL TAXES 13,135,984 13,966,591 14,130,868 14,142,500 14,530,448
PERMITS, LICENSES AND FEES 542,903 668,594 527,500 590,150 574,000
CHARGES FOR SERVICES 2,803,900 3,034,958 2,782,800 3,193,225 3,457,000
FINES AND FORFEITURES 172,569 220,610 159,200 216,400 206,400
INVESTMENT EARNINGS 42,852 248,349 213,300 257,200 225,000
OTHER REVENUE 417,977 808,083 425,150 437,500 440,550
TRANSFERS IN 1,751,400 1,530,048 1,702,500 1,702,500 1,636,200
TOTAL REVENUES 18,867,586$ 20,477,233$ 19,941,318$ 20,539,475$ 21,069,598$
EXPENDITURES:
REGULAR WAGES $ 7,116,550 $ 6,935,850 $ 7,915,500 $ 7,101,000 $ 8,021,700
PART-TIME WAGES 495,042 617,347 716,100 703,900 720,400
ON CALL 19,515 17,700 20,400 17,500 21,200
OVERTIME 546,957 673,331 561,400 715,300 656,600
LONGEVITY 50,833 48,467 54,200 50,115 55,500
HEALTH & DENTAL 1,102,880 1,040,364 1,231,750 1,040,000 1,210,400
TMRS 1,071,031 1,081,467 1,139,000 1,054,600 1,170,700
FICA 609,456 611,593 676,100 645,700 691,200
WORKERS COMPENSATION 88,752 91,360 96,600 93,870 84,610
ALLOWANCES 71,065 76,854 76,500 63,400 72,700
RETIREE BENEFITS 240,400 180,000 188,600 188,600 94,400
OTHER BENEFITS 382,365 309,325 391,600 384,730 47,200
HSA CONTRIBUTION - - - 39,625 187,000
EMPLOYEE RELATIONS 17,758 25,216 30,800 27,800 31,300
RECRUITING & HIRING - 461 - - -
PERSONNEL 11,812,603 11,709,334 13,098,550 12,126,140 13,064,910
OFFICE SUPPLIES 27,722 30,038 37,100 40,000 44,300
APPREHENSION & JAILING 1,348 1,563 1,400 1,400 1,400
OPERATING SUPPLIES 194,061 226,075 235,200 234,800 239,300
FUEL 60,780 70,444 92,000 70,000 80,000
EMERGENCY GENERATOR FUEL 4,083 2,576 3,700 3,700 3,700
TREATMENT CHEMICALS 26,979 27,537 33,100 31,600 33,100
EQUIPMENT MAINTENANCE 69,287 85,381 111,600 107,950 113,500
VEHICLE MAINTENANCE 105,218 123,148 80,600 86,700 83,500
BUILDING & GROUNDS MAINTENANCE 140,952 129,988 135,400 134,400 73,000
SWIMMING POOL MAINTENANCE 75,607 71,395 78,500 78,500 98,400
DRAINAGE MAINTENANCE 8,748 14,529 25,000 35,000 35,000
STREET MAINTENANCE 103,382 106,279 103,000 115,000 190,000
TRAFFIC CONTROL MAINTENANCE 18,402 28,137 26,000 21,000 23,000
COMMUNICATION 82,110 91,989 113,300 108,200 121,525
ELECTRIC SERVICE 327,495 319,908 342,500 329,800 300,900
STREET LIGHTING - ELECTRIC SERVICE 82,520 82,447 83,800 83,800 71,000
SURFACE WATER - - - 1,000 1,000
NATURAL GAS SERVICE 22,660 21,327 26,550 21,500 23,900
CONSULTANTS 47,236 86,975 61,000 71,000 71,000
LEGAL 185,415 181,038 185,000 185,000 185,000
34
GENERAL FUND
STATEMENT OF REVENUES AND EXPENDITURES BY ACCOUNT
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
EQUIPMENT LEASE/RENTAL 43,311 41,892 40,700 36,680 39,200
PROFESSIONAL DUES 26,065 29,537 33,435 34,700 37,050
PUBLICATIONS 13,592 18,033 17,900 17,900 24,050
TRAVEL & TRAINING 114,052 131,293 176,600 155,000 188,000
CREDIT CARD FEES 42,747 46,094 56,900 54,400 60,000
OTHER CONTRACTED SERVICES 940,665 1,010,372 1,015,250 1,117,850 1,553,100
LOBBYIST - - - - 30,000
INSTRUCTOR FEES 448,977 577,392 729,900 850,000 850,000
TRI-SPORTS 125,000 125,000 125,000 125,000 -
GENERAL LIABILITY INSURANCE 9,280 8,991 12,000 8,400 10,000
ERRORS & OMISSIONS 20,231 18,745 20,000 16,600 20,000
LAW ENFORCEMENT LIABILITY 15,820 16,280 18,000 15,200 15,200
CRIME COVERAGE FIDELITY 1,673 1,977 3,000 3,000 3,200
AUTO LIABILITY 42,260 41,637 47,000 37,600 43,000
AUTO PHYSICAL DAMAGE 22,382 28,693 27,000 26,700 31,000
UNDERGROUND STORAGE LIABILITY 863 889 950 950 950
REAL & PERSONAL PROPERTY 85,754 91,117 105,000 100,500 107,000
DEDUCTIBLE 2,584 (968) 10,000 10,000 10,000
PROPERTY TAXES - - - 11,300 -
COMMUNITY RELATIONS 80,402 49,152 56,600 42,700 101,800
BOARDS AND COMMITTEES 2,974 4,369 5,000 5,000 5,000
ELECTION EXPENSE 9,803 - 15,000 18,500 18,000
BAD DEBT EXPENSE 65 35 - - -
CASH SHORT - - - 138,500 -
FURNITURE & EQUIP < $5000 9,052 2,504 5,500 5,500 1,800
FURNITURE & FIXTURES - 6,768 - - -
LIGHT TRUCKS - - - - 40,000
LAND ACQUISITION - - - 678,300 -
OTHER EQUIPMENT 136,434 119,925 74,900 58,900 32,700
CONSTRUCTION COSTS 17,006 7,370 7,500 7,500 5,000
OTHER CONSTRUCTION COSTS 16,000 40,824 26,500 26,500 64,000
TRANSFER TO CAPITAL PROJECT FUND - 200,000 - - -
TRANSFER TO CAPITAL RESERVE FUND 500,000 - - - -
TRANSFER TO VEHICLE REPLACEMENT
FUND 331,300 390,300 343,300 343,300 341,500
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 1,301,100 1,394,100 1,435,500 1,435,500 1,496,400
TRANSFER TO ASSET REPLACEMENT
FUND 851,700 653,500 575,400 575,400 576,100
TRANSFER TO EMPLOYEE BENEFIT
FUND - - - - 33,700
TRANSFER TO HUMAN RESOURCE SVCS
FUND - - - - 249,900
CONTINGENCY - - 45,000 45,000 45,000
OPERATING 6,795,098$ 6,756,595$ 6,803,585$ 7,762,730$ 7,825,175$
TOTAL EXPENDITURES 18,607,701 18,465,929$ 19,902,135$ 19,888,870$ 20,890,085$
35
Note: Electricity percentage is manually entered to get total rounding of percentages to 100% for total items
AD VALOREM TAXES
58.6%
SALES TAXES
5.6%FRANCHISE TAXES
4.7%
OTHER TAXES
0.1%
PERMITS, LICENSES
AND FEES
2.7%
CHARGES FOR
SERVICES
16.4%
FINES AND
FORFEITURES
1.0%
INVESTMENT
EARNINGS
1.1%
OTHER REVENUE
2.1%
TRANSFERS IN
7.8%
2020 GENERAL FUND REVENUE BY TYPE
PERSONNEL
62.5%
INSURANCE
1.2%
ELECTRICITY &
NATURAL GAS
1.8%
VEHICLE
REPLACEMENT
1.6%
TECHNOLOGY
MANAGEMENT
7.2%
EQUIPMENT
REPLACEMENT
2.8%
MAINTENANCE
3.0%
FUEL
0.4%
OTHER OPERATING
17.2%
TRANSFERS
1.6%CAPITAL
0.7%
2020 GENERAL FUND EXPENDITURES BY TYPE
36
GENERAL FUND
DETAIL STATEMENT OF REVENUES
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
CURRENT YEAR PROPERTY TAXES $ 10,840,595 $ 11,592,193 $ 11,865,468 $ 11,800,000 $ 12,293,948
PRIOR YEAR PROPERTY TAXES 15,990 22,108 17,000 26,000 18,000
PENALTY AND INTEREST 40,667 38,446 38,000 47,000 38,000
AD VALOREM TAXES 10,897,253 11,652,747 11,920,468 11,873,000 12,349,948
SALES TAX 1,064,672 1,172,256 1,110,900 1,184,000 1,184,000
SALES TAXES 1,064,672 1,172,256 1,110,900 1,184,000 1,184,000
ELECTRICITY 549,889 548,572 547,500 547,500 547,500
NATURAL GAS 161,488 173,673 148,000 158,000 158,000
TELEPHONE 104,681 91,712 100,000 89,000 5,000
CABLE 309,969 284,142 290,000 280,000 275,000
TELEPHONE-PEG FEES 33,702 29,961 - - -
FRANCHISE TAXES 1,159,730 1,128,060 1,085,500 1,074,500 985,500
MIXED BEVERAGE TAX 14,330 13,528 14,000 11,000 11,000
OTHER TAXES 14,330 13,528 14,000 11,000 11,000
TOTAL TAXES 13,135,984 13,966,591 14,130,868 14,142,500 14,530,448
BUILDING PERMIT 196,769 273,087 200,000 240,000 220,000
PLUMBING PERMIT 61,072 80,025 65,000 65,000 65,000
HVAC PERMIT 55,105 57,257 45,000 50,000 50,000
FENCE AND SIDEWALK PERMIT 38,010 42,734 35,000 40,000 40,000
ELECTRICAL PERMIT 39,196 52,608 37,000 40,000 40,000
TREE DISPOSITION FEE 26,895 34,455 30,000 30,000 30,000
LOW IMPACT INSPECTION FEE 15,450 17,100 16,000 16,000 15,000
ALARM PERMIT 54,074 49,380 52,400 51,900 52,400
DRAINAGE PERMIT 5,893 7,880 6,500 6,500 6,500
TREE REMOVAL PERMIT 450 400 600 500 500
FIRE SPRINKLER PERMITS 1,380 2,128 3,000 3,000 3,000
PET LICENSES 2,035 1,850 2,000 2,000 2,000
ALCOHOLIC BEVERAGE PERMIT 450 4,690 - 250 4,600
ELECTRICAL CONTRACTOR PERMIT 6,600 300 - - -
CONTRACTOR PERMIT 39,525 44,700 35,000 40,000 40,000
ROW USE PERMIT - - - 5,000 5,000
PERMITS, LICENSES AND FEES 542,903 668,594 527,500 590,150 574,000
PLAN CHECKING FEE 95,177 127,614 95,000 100,000 110,000
ZPC & ZBA FEES 1,414 1,800 2,500 2,500 2,800
BUILDING STANDARDS FEE 250 - 400 - -
RE-INSPECTION FEE 300 - - 125 -
PLAT REVIEW FEE 720 1,500 1,000 1,000 1,000
PREMATURE WORK FEE 75,885 68,936 75,000 70,000 70,000
AMBULANCE SERVICE 145,371 193,400 145,000 165,000 150,000
CHILD SAFETY 18,319 18,494 18,000 18,000 18,000
ALARM MONITORING 711,318 706,139 700,000 705,000 982,000
OTHER FEES AND PERMITS 17,077 24,613 15,000 20,000 15,000
SENIOR SERVICES EVENTS 75,803 97,094 65,000 86,000 86,000
RENTALS - COMMUNITY BUILDING 58,582 66,887 52,000 52,000 52,000
MEMBERSHIPS - RECREATION CENTER 216,016 248,580 208,400 208,400 218,000
DAY PASS - RECREATION CENTER 18,680 16,380 14,700 14,700 15,000
AQUATIC CLASS FEES - RECREATION CENTER 332,974 441,687 593,600 930,000 937,000
37
GENERAL FUND
DETAIL STATEMENT OF REVENUES
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
CONTRACTOR USE FEES - RECREATION
CENTER 225,350 143,536 17,100 35,000 36,000
RENTALS - RECREATION CENTER 25 - - - -
RECREATION CENTER - SPECIAL EVENTS - - - - 10,000
MEMBERSHIPS - COLONIAL PARK 151,829 176,373 170,400 187,000 175,300
DAY PASS - COLONIAL PARK 52,271 51,375 56,900 45,000 42,000
COLONIAL PARK - SPECIAL EVENTS 4,960 10,593 1,000 3,400 3,400
POOL RENTAL - COLONIAL PARK 39,174 32,802 35,400 35,400 33,000
PAVILION RENTAL - COLONIAL PARK 13,325 11,464 12,500 12,500 11,300
CONCESSIONS - COLONIAL PARK 289 9,081 2,000 6,000 6,000
CONTRACTOR USE FEES - COLONIAL PARK 3,600 6,840 6,200 6,200 6,200
MISCELLANEOUS - CULT & REC 545,193 579,772 495,700 490,000 477,000
CHARGES FOR SERVICES 2,803,900 3,034,958 2,782,800 3,193,225 3,457,000
MUNICPAL COURT FINES 160,462 213,034 150,000 210,000 200,000
TRAFFIC FINES 2,747 4,416 3,000 3,200 3,200
CHILD SAFETY FEE 1,175 725 1,200 1,200 1,200
FALSE ALARM FEE 7,025 1,300 4,000 1,000 1,000
PET IMPOUNDMENT 1,160 1,135 1,000 1,000 1,000
FINES AND FORFEITURES 172,569 220,610 159,200 216,400 206,400
EARNINGS ON INVESTMENTS 103,538 221,300 213,300 257,200 225,000
GAIN/LOSS ON INVESTMENT (60,685) 27,049
INVESTMENT EARNINGS 42,852 248,349 213,300 257,200 225,000
FEDERAL GRANT - 451 - 14,000 -
FEMA REIMBURSEMENT - 262,144 26,250 1,500 26,250
STATE GRANT - 6,513 - - -
SOUTHSIDE PLACE 254,744 256,955 256,900 258,600 258,600
SETRAC - 8,877 - - -
SALE OF CITY PROPERTY 1,802 (0) - - -
RESEARCH & COPIES 685 1,091 700 600 500
AUTO DECALS 201 247 200 200 200
INSURANCE REFUNDS - 11,390 - - -
NSF CHECKS 275 - - - -
CASH OVER/SHORT (127) (314) - - -
MISCELLANEOUS 38,372 101,214 10,000 31,500 17,000
CYCLONE CYCLES 44,500 79,662 49,100 49,100 53,500
GOODE COMPANY 77,526 79,854 82,000 82,000 84,500
OTHER REVENUE 417,977 808,083 425,150 437,500 440,550
TRANSFER FROM EMERGENCY GRANT FUND - 20,048 - - -
TRANSFER FROM WATER & SEWER FUND 1,545,500 1,250,000 1,250,000 1,250,000 1,250,000
TRANSFER FROM SOLID WASTE FUND 59,400 260,000 310,000 310,000 310,000
TRANSFER FROM EMPLOYEE BENEFIT FUND 146,500 - 142,500 142,500 -
TRANSFER FROM HUMAN RESOURCE SVCS
FUND - - - - 76,200
TRANSFERS IN 1,751,400 1,530,048 1,702,500 1,702,500 1,636,200
TOTAL REVENUE 18,867,586$ 20,477,233$ 19,941,318$ 20,539,475$ 21,069,598$
38
Budget 2020
ADMINISTRATION DEPARTMENT
The Administration Department is responsible to the City Council for the efficient delivery of city
services. The City Manager serves as chief administrative officer and has day-to-day responsibility
for the conduct of all City activities. The City Secretary is responsible to the City Council for
recording and maintaining ordinances, resolutions, meeting minutes and legally required
publications. The City Attorney provides City Council with general legal counsel, litigation,
contract review, and ordinance review.
ADMINISTRATION DEPARTMENT DIVISIONS
Administration – The City Manager, City Secretary, and Human Resources Director together
with their support staff, are all compensated in the Administration Division’s budget. The
cost of printing the West University Place City Currents is also funded in this budget.
(2020 Budget $1,261,900)
City Council – Costs directly associated with the City Council; including council salaries, legal
fees and election expenditures. (2020 Budget $303,110)
ADMINISTRATION DEPARTMENT 2020 GOALS
City Secretary
Procure Board/Commission Applicant Tracking Software.
Decrease inventory stored at SafeSite.
Finalize Council agenda submittal form/process.
Human Resources
Improve and maintain affordable healthcare benefit options for employees.
Implement an employee self service module for employee benefits.
Expand existing employee recognition and appreciation program to encompass City
initiatives (SPIRIT).
Create alternatives to one-size fits all evaluation process.
Continue to provide employee training to expand on recent trainings in relation to customer
service, safety, and other employment concerns.
Evaluate and revise the city-wide certification compensation structure.
39
Budget 2020
ADMINISTRATION DEPARTMENT BUDGET HIGHLIGHTS
Authorized full-time employees – 6 (2019 authorized full-time employees – 6).
Legal fees – $185,000 (2019 budget - $185,000).
Technology Management Fund charges assessed - $137,300 (2019 budget - $133,600).
Total budget - $1,565,010 (2019 total budget - $1,623,685).
40
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
Administration
Personnel 790,729$ 861,804$ 1,090,000$ 972,530$ 903,200$
Operating charges 199,005 230,243 302,085 372,600 358,700
Total 989,734 1,092,047 1,392,085 1,345,130 1,261,900
Council
Personnel 15,510 15,128 15,600 9,320 2,610
Operating charges 203,831 210,179 216,000 224,500 300,500
Total 219,340 225,307 231,600 233,820 303,110
Total Department 1,209,075$ 1,317,355$ 1,623,685$ 1,578,950$ 1,565,010$
Administration Department Staffing Schedule
2019 2020
POSITION GRADE BUDGET BUDGET MINIMUM MAXIMUM
Administration
City Manager G50 1 1
HR Director G41 1 1 112,207 190,753
City Secretary G40 1 1 106,864 181,669
Communications Director G40 1 0 106,864 181,669
Asst to the City Manager G22 0 1 58,859 88,288
Executive Assistant G16 1 1 48,972 71,009
HR Generalist G15 1 1 41,638 60,376
Total Administration Department 6 6
ADMINISTRATION DEPARTMENT
SALARY RANGE
Determined by Council
41
Administration Division Line Item Budget
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 568,535 $ 638,836 $ 809,900 $ 697,300 $ 638,700
PART-TIME WAGES 14,532 - 15,000 23,100 15,000
OVERTIME 3,285 1,552 3,500 3,000 3,000
LONGEVITY 2,485 2,030 2,200 2,430 2,700
HEALTH & DENTAL 49,383 45,576 52,800 51,000 61,700
TMRS 82,099 91,444 109,800 94,500 87,000
FICA 39,947 45,608 51,400 58,200 46,800
WORKERS COMPENSATION 1,194 1,280 1,300 1,400 1,000
ALLOWANCES 21,720 23,051 26,200 22,200 21,200
OTHER BENEFITS 3,741 2,128 2,900 2,400 3,100
HSA CONTRIBUTION - - - 2,000 8,000
EMPLOYEE RELATIONS 3,807 9,955 15,000 15,000 15,000
RECRUITING & HIRING - 344 - - -
PERSONNEL 790,729 861,804 1,090,000 972,530 903,200
OFFICE SUPPLIES 5,603 5,578 7,000 10,000 10,000
COMMUNICATION 32,209 39,867 55,000 55,000 55,000
CONSULTANTS - 16,711 5,000 5,000 -
EQUIPMENT LEASE/RENTAL 9,937 7,999 10,000 6,000 8,500
PROFESSIONAL DUES 7,709 6,969 7,985 7,000 7,900
PUBLICATIONS 4,009 9,473 4,500 4,500 2,500
TRAVEL & TRAINING 6,428 7,676 20,000 20,000 25,500
OTHER CONTRACTED SERVICES - - - 81,500 50,000
COMMUNITY RELATIONS 410 1,171 14,000 5,000 17,000
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 132,700 134,800 133,600 133,600 137,300
CONTINGENCY - - 45,000 45,000 45,000
OPERATING 199,005 230,243 302,085 372,600 358,700
ADMINISTRATION DIVISION TOTAL 989,734$ 1,092,047$ 1,392,085$ 1,345,130$ 1,261,900$
ADMINISTRATION DEPARTMENT
42
City Council Division Line Item Budget
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 14,400 $ - $ - $ - $ -
PART-TIME WAGES - 14,031 14,400 8,600 2,400
FICA 1,102 1,073 1,100 700 200
WORKERS COMPENSATION 8 23 100 20 10
PERSONNEL 15,510 15,128 15,600 9,320 2,610
OFFICE SUPPLIES - 600 - - 1,500
COMMUNICATION 23 - - - -
CONSULTANTS - 15,000 - - 30,000
LEGAL 185,415 181,038 185,000 185,000 185,000
PROFESSIONAL DUES 1,281 591 2,500 6,000 7,000
PUBLICATIONS 1,280 2,246 2,500 2,500 15,000
TRAVEL & TRAINING 2,976 8,209 6,000 7,500 11,000
LOBBYIST - - - - 30,000
COMMUNITY RELATIONS 3,052 2,494 5,000 5,000 3,000
ELECTION EXPENSE 9,803 - 15,000 18,500 18,000
OPERATING 203,831 210,179 216,000 224,500 300,500
CITY COUNCIL DIVISION TOTAL 219,340$ 225,307$ 231,600$ 233,820$ 303,110$
ADMINISTRATION DEPARTMENT
43
Budget 2020
FINANCE DEPARTMENT
The Finance Department provides a wide range of financial and administrative services to
citizens and to other City Departments including: purchasing, budgeting, cash management,
payroll, accounts payable and financial reporting. The Finance Department directs the
administration of the City’s Municipal Court. Finally, expenditures and transfers that cannot be
allocated to other departments in a satisfactory way are included in the Finance Department
budget.
FINANCE DEPARTMENT DIVISIONS
Finance – Provides the traditional accounting, accounts payable, payroll, cash management,
financial reporting functions. (2020 Budget - $1,041,325)
Municipal Court – Administers the city’s municipal court. (2020 Budget - $280,800)
City-Wide – Provides for expenditures, such as insurance and utilities, which cannot be allocated
to other departments in a satisfactory way. (2020 Budget - $545,550)
FINANCE DEPARTMENT 2020 GOALS
Continue to ensure that the City is financially sound while providing superior service valued
by the community.
Work with the various City departments on the development and adoption of the Community
Improvement Program.
Continue to improve on the percentage of utility customers that receive their monthly statement
electronically through the Keep West U Green promotion.
Develop and implement the City’s fixed asset inventory and audit.
Continue to review and update, as necessary, the City’s financial policies, including policies
and procedures for collections of aging utility receivables.
Review and update, as necessary, all financial processes such as financial reporting and
auditing, bank reconciliations, accounts payable, payroll, utility billing, and municipal court.
Continue Government Finance internship program.
FINANCE DEPARTMENT BUDGET HIGHLIGHTS
Authorized full-time employees - 6 (2019 authorized full-time employees – 5).
Total budget - $1,867,675 (2019 total budget - $2,207,500).
44
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
Finance
Personnel 444,544$ 342,662$ 438,800$ 421,360$ 551,600$
Operating charges 523,910 534,407 480,300 439,900 489,725
Total 968,455 877,069 919,100 861,260 1,041,325
Municipal Court
Personnel 251,318 241,757 256,950 254,920 266,100
Operating charges 13,052 12,429 18,100 15,250 14,700
Total 264,370 254,186 275,050 270,170 280,800
City-Wide Charges
Operating charges 984,721 875,029 1,013,350 1,805,250 545,550
Total 984,721 875,029 1,013,350 1,805,250 545,550
Total Department 2,217,546$ 2,006,284$ 2,207,500$ 2,936,680$ 1,867,675$
Finance Department Staffing Schedule
2019 2020
POSITION GRADE BUDGET BUDGET MINIMUM MAXIMUM
Finance
Accounting
Finance Director G42 1 1 117,818 200,290
Treasurer G32 1 1 89,541 143,266
Fiscal Services Officer G22 1 1 58,859 88,288
Grants/Purchasing
Administrator G22 0 1 58,859 88,288
Municipal Court
Municipal Court Clerk G17 1 1 52,400 75,981
Accounting Specialist-AP G15 1 1 41,638 60,376
Total Finance Department 5 6
FINANCE DEPARTMENT
SALARY RANGE
45
Finance Division Line Item Budget
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 309,330 $ 235,431 $ 297,900 $ 294,600 $ 380,700
PART-TIME WAGES 20,202 14,134 23,400 15,300 23,400
OVERTIME 162 - - - -
LONGEVITY 387 105 200 360 500
HEALTH & DENTAL 32,688 32,799 43,300 37,700 52,700
TMRS 43,694 32,933 39,700 39,200 50,500
FICA 25,904 17,572 23,700 23,100 25,500
WORKERS COMPENSATION 698 485 600 600 600
ALLOWANCES 5,804 5,640 5,700 5,400 6,300
OTHER BENEFITS 1,854 829 1,300 1,300 1,900
HSA CONTRIBUTION - - - 1,000 6,500
EMPLOYEE RELATIONS 3,821 2,734 3,000 2,800 3,000
PERSONNEL 444,544 342,662 438,800 421,360 551,600
OFFICE SUPPLIES 5,209 5,177 5,000 5,000 5,800
EQUIPMENT MAINTENANCE - - 500 200 500
COMMUNICATION 1,855 1,506 2,200 1,700 2,025
EQUIPMENT LEASE/RENTAL 7,067 6,168 4,600 4,400 4,400
PROFESSIONAL DUES 1,671 1,525 1,800 1,100 1,100
PUBLICATIONS 2,396 2,505 2,500 2,200 2,500
TRAVEL & TRAINING 2,449 3,874 7,800 3,300 11,500
OTHER CONTRACTED SERVICES 367,263 374,953 318,900 285,000 318,600
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 136,000 138,700 137,000 137,000 143,300
OPERATING 523,910 534,407 480,300 439,900 489,725
FINANCE DIVISION TOTAL 968,455$ 877,069$ 919,100$ 861,260$ 1,041,325$
FINANCE DEPARTMENT
46
Municipal Court Division Line Item Budget
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 149,658 $ 122,038 $ 131,300 $ 127,700 $ 132,300
PART-TIME WAGES 31,773 56,766 61,300 63,800 68,500
OVERTIME 14,243 8,789 8,000 8,800 8,000
LONGEVITY 2,680 2,800 3,000 2,920 3,000
HEALTH & DENTAL 17,871 17,842 18,550 17,600 18,800
TMRS 19,098 18,649 18,600 18,200 18,700
FICA 14,512 13,940 15,100 14,900 15,800
WORKERS COMPENSATION 356 362 400 400 300
OTHER BENEFITS 1,126 571 700 600 700
PERSONNEL 251,318 241,757 256,950 254,920 266,100
OFFICE SUPPLIES 247 2,229 3,000 4,000 3,000
COMMUNICATION 343 508 1,000 300 1,000
PROFESSIONAL DUES 537 497 600 600 600
PUBLICATIONS 476 (6) 600 750 600
TRAVEL & TRAINING 2,975 2,989 4,000 4,200 4,000
CREDIT CARD FEES 3,811 3,063 3,900 400 500
OTHER CONTRACTED SERVICES 4,664 3,149 5,000 5,000 5,000
OPERATING 13,052 12,429 18,100 15,250 14,700
MUNICIPAL COURT DIVISION TOTAL 264,370$ 254,186$ 275,050$ 270,170$ 280,800$
FINANCE DEPARTMENT
47
City-Wide Division Budget Detail by Line Item
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
HEALTH & DENTAL $ - $ 2,500 $ 5,000 $ 2,500 $ -
RETIREE BENEFITS 240,400 180,000 188,600 188,600 94,400
OTHER BENEFITS 325,000 274,500 348,300 348,300 -
HSA CONTRIBUTION - - - - 17,000
ELECTRIC SERVICE 149,442 141,569 160,000 147,000 135,000
STREET LIGHTING - ELECTRIC SERVICE 82,520 82,447 83,800 83,800 71,000
NATURAL GAS SERVICE 2,267 2,898 2,700 3,200 3,000
GENERAL LIABILITY INSURANCE 9,280 8,991 12,000 8,400 10,000
ERRORS & OMISSIONS 20,231 18,745 20,000 16,600 20,000
CRIME COVERAGE FIDELITY 1,673 1,977 3,000 3,000 3,200
AUTO LIABILITY 42,260 41,637 47,000 37,600 43,000
AUTO PHYSICAL DAMAGE 22,382 28,693 27,000 26,700 31,000
UNDERGROUND STORAGE LIABILITY 863 889 950 950 950
REAL & PERSONAL PROPERTY 85,754 91,117 105,000 100,500 107,000
DEDUCTIBLE 2,584 (968) 10,000 10,000 10,000
PROPERTY TAXES - - - 11,300 -
BAD DEBT EXPENSE 65 35 - - -
CASH SHORT - - - 138,500 -
LAND ACQUISITION - - - 678,300 -
CITY-WIDE DIVISION TOTAL 984,721$ 875,029$ 1,013,350$ 1,805,250$ 545,550$
FINANCE DEPARTMENT
48
Budget 2020
POLICE DEPARTMENT
The Police Department is established and shall be maintained to preserve order and to protect
citizens from violence and their property from damage and loss.
POLICE DEPARTMENT DIVISIONS
Patrol – Provides patrol, enforcement and investigative services. (2020 Budget - $4,593,400)
Support Services – Provides emergency dispatch for both Police and Fire departments and
monitors alarm systems that are serviced by the City’s Direct Link alarm monitoring
service. Additionally, provides the administration of the City’s Direct Link alarm
monitoring program. (2020 Budget - $981,800)
POLICE DEPARTMENT 2020 GOALS
The department will continue to advocate for City interests working with the Texas Police
Chiefs Association and the International Association of Chiefs of Police Legislative efforts.
Complete Virtual Gate Phase1.
Complete enhancements to the DirectLink alarm monitoring system.
Develop a Crime Scene Search Unit.
Full police staffing for Officers and Dispatchers.
POLICE DEPARTMENT BUDGET HIGHLIGHTS
Authorized full-time employees – 38 (2019 authorized full-time employees – 38).
Total budget - $5,575,200 (2019 total budget - $5,177,650).
49
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
Patrol
Personnel 2,858,894$ 2,938,596$ 3,258,100$ 3,032,940$ 3,396,400$
Operating charges 761,613 847,371 876,550 864,100 1,197,000
Capital 111,294 - - - -
Total 3,731,801 3,785,967 4,134,650 3,897,040 4,593,400
Support Services
Personnel 841,840 768,426 1,040,200 704,900 979,000
Operating charges 1,939 340 2,800 2,500 2,800
Total 843,778 768,766 1,043,000 707,400 981,800
Total Department 4,575,579$ 4,554,734$ 5,177,650$ 4,604,440$ 5,575,200$
Police Department Staffing Schedule
2019 2020
POSITION GRADE BUDGET BUDGET MINIMUM MAXIMUM
Police Department
Patrol
Police Chief G42 1 1 117,818 200,290
Police Captain G33 1 1 93,823 150,116
Police Sergeant P23 5 6 76,889 103,801
Police Officer P22 19 18 62,691 81,494
Community Resource Officer P22 0 1 62,691 81,494
Support Services
Support Services Manager G31 1 0 71,309 114,095
Administrative Assistant-PD G15 1 1 41,638 60,376
Emergency
Telecommunications Operator P15 9 9 44,387 59,925
Office Assistant- Direct Link G14 1 1 35,887 52,036
Total Police Department 38 38
POLICE DEPARTMENT
SALARY RANGE
50
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 1,842,191 $ 1,900,114 $ 2,120,500 $ 1,948,000 $ 2,202,000
OVERTIME 227,981 236,933 245,000 276,700 245,000
LONGEVITY 10,692 11,338 12,200 11,215 12,600
HEALTH & DENTAL 277,552 272,922 328,000 267,400 325,000
TMRS 288,800 297,127 311,900 293,300 323,500
FICA 153,382 158,534 174,700 166,800 179,400
WORKERS COMPENSATION 32,922 36,544 41,200 37,800 31,000
ALLOWANCES 7,356 9,657 7,700 7,400 8,300
OTHER BENEFITS 15,358 10,983 13,400 9,700 15,100
HSA CONTRIBUTION - - - 12,125 51,000
EMPLOYEE RELATIONS 2,662 4,443 3,500 2,500 3,500
PERSONNEL 2,858,894 2,938,596 3,258,100 3,032,940 3,396,400
OFFICE SUPPLIES 8,329 7,189 8,600 8,600 8,600
APPREHENSION & JAILING 1,348 1,563 1,400 1,400 1,400
OPERATING SUPPLIES 38,867 53,543 55,000 55,000 53,800
FUEL 36,066 39,090 54,000 42,000 45,000
EQUIPMENT MAINTENANCE 1,447 595 2,300 2,300 2,300
VEHICLE MAINTENANCE 40,016 44,332 25,000 25,000 24,000
COMMUNICATION 724 1,414 2,000 2,000 2,000
CONSULTANTS 5,379 3,771 6,000 6,000 6,000
EQUIPMENT LEASE/RENTAL 6,229 6,865 6,300 7,700 7,700
PROFESSIONAL DUES 2,449 5,269 3,050 4,000 3,500
PUBLICATIONS 3,651 - 5,000 5,000 -
TRAVEL & TRAINING 26,175 25,156 35,000 35,000 36,500
OTHER CONTRACTED SERVICES - - - - 269,500
LAW ENFORCEMENT LIABILITY 15,820 16,280 18,000 15,200 15,200
COMMUNITY RELATIONS 913 903 1,000 1,000 31,000
TRANSFER TO VEHICLE REPLACEMENT
FUND 99,000 100,000 104,000 104,000 108,500
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 475,200 541,400 549,900 549,900 582,000
OPERATING 761,613 847,371 876,550 864,100 1,197,000
OTHER EQUIPMENT 111,294 - - - -
CAPITAL 111,294 - - - -
PATROL DIVISION TOTAL 3,731,801$ 3,785,967$ 4,134,650$ 3,897,040$ 4,593,400$
POLICE DEPARTMENT
Patrol Division Line Item Budget
51
Support Services Division Line Item Budget
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 516,044 $ 479,571 $ 649,300 $ 433,300 $ 609,400
OVERTIME 86,595 68,759 80,000 77,700 80,000
LONGEVITY 4,770 5,139 5,500 4,650 5,200
HEALTH & DENTAL 96,075 92,358 149,000 76,200 122,400
TMRS 83,706 76,337 96,100 67,200 90,900
FICA 45,326 40,911 53,500 38,300 50,200
WORKERS COMPENSATION 2,263 1,042 1,300 900 900
ALLOWANCES 2,040 1,987 2,100 - -
OTHER BENEFITS 5,021 2,320 3,400 2,400 3,000
HSA CONTRIBUTION - - - 4,250 17,000
PERSONNEL 841,840 768,426 1,040,200 704,900 979,000
TRAVEL & TRAINING 1,939 340 2,800 2,500 2,800
OPERATING 1,939 340 2,800 2,500 2,800
SUPPORT SERVICES DIVISION TOTAL 843,778$ 768,766$ 1,043,000$ 707,400$ 981,800$
POLICE DEPARTMENT
52
Budget 2020
FIRE DEPARTMENT
The Fire Department is responsible for providing Fire Protection, Emergency Medical Services
and Emergency Management services to the community.
FIRE DEPARTMENT DIVISIONS
Fire – Provides fire inspections, fire prevention, fire suppression, public education, emergency
medical service, and emergency management coordination.
FIRE DEPARTMENT 2020 GOALS
To provide superior Fire & EMS response services to the community.
To provide the highest level of customer service to the community and to other departments
within the City.
Continue striving for service excellence by ensuring members receive superior Fire & EMS
training.
Continue employee development efforts by providing management and leadership training for
all members.
Continued focus to reduce Fire & EMS turn-out time to maintain benchmark standards.
Continue to provide life-saving public education programs within West University Place.
Maintain fire and life safety inspection efforts to ensure commercial occupancies are properly
maintained through the enforcement of adopted codes and ordinances.
FIRE DEPARTMENT BUDGET HIGHLIGHTS
Authorized full-time employees - 23 (2019 authorized full-time employees – 23).
Total budget - $3,870,000 (2019 total budget - $3,589,450).
53
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
Fire
Personnel 2,873,736$ 2,885,778$ 2,907,300$ 2,949,480$ 3,196,100$
Operating charges 599,404 690,312 621,750 613,450 648,400
Capital 19,805 22,497 60,400 50,400 25,500
Total 3,492,944 3,598,587 3,589,450 3,613,330 3,870,000
Total Department 3,492,944$ 3,598,587$ 3,589,450$ 3,613,330$ 3,870,000$
Fire Department Staffing Schedule
2019 2020
POSITION GRADE BUDGET BUDGET MINIMUM MAXIMUM
Fire Department
Fire Chief G42 1 1 117,818 200,290
Fire Marshal/ Assistant
Chief G33 1 1 93,823 150,116
Fire Captain F24 3 3 89,209 116,857
Fire Lieutenant F23 3 3 76,907 106,234
Firefighter/ Paramedic F21 15 15 56,398 77,828
Total Fire Department 23 23
FIRE DEPARTMENT
SALARY RANGE
54
Fire Division Line Item Budget
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 1,872,455 $ 1,748,536 $ 1,894,000 $ 1,796,000 $ 2,015,300
OVERTIME 164,185 320,801 185,000 315,000 285,000
LONGEVITY 14,241 12,691 13,300 12,880 14,300
HEALTH & DENTAL 338,245 313,073 339,000 325,700 308,100
TMRS 284,005 287,383 273,900 280,100 303,600
FICA 149,483 153,243 153,600 158,800 169,100
WORKERS COMPENSATION 25,756 27,271 25,300 26,800 27,400
ALLOWANCES 8,880 9,290 8,900 8,500 8,900
OTHER BENEFITS 14,015 9,944 11,800 11,200 13,400
HSA CONTRIBUTION - - - 12,000 48,000
EMPLOYEE RELATIONS 2,471 3,428 2,500 2,500 3,000
RECRUITING & HIRING - 117 - - -
PERSONNEL 2,873,736 2,885,778 2,907,300 2,949,480 3,196,100
OFFICE SUPPLIES 2,031 2,267 3,000 3,000 3,000
OPERATING SUPPLIES 41,876 49,650 45,000 45,000 48,000
FUEL 8,162 10,484 12,000 10,000 12,000
EQUIPMENT MAINTENANCE 9,611 16,028 16,000 16,000 16,000
VEHICLE MAINTENANCE 44,099 48,545 42,000 42,000 45,000
COMMUNICATION 260 342 500 500 500
PROFESSIONAL DUES 4,295 5,466 4,800 4,800 4,800
PUBLICATIONS 1,385 1,937 1,500 1,500 1,500
TRAVEL & TRAINING 33,586 36,984 44,300 40,000 44,300
OTHER CONTRACTED SERVICES 34,963 36,993 39,350 37,350 43,400
COMMUNITY RELATIONS 3,335 3,716 4,000 4,000 4,000
TRANSFER TO VEHICLE REPLACEMENT
FUND 158,000 219,000 168,000 168,000 167,000
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 210,400 214,100 222,700 222,700 231,400
TRANSFER TO EQUIPMENT
REPLACEMENT FUND 47,400 44,800 18,600 18,600 27,500
OPERATING 599,404 690,312 621,750 613,450 648,400
FURNITURE & EQUIP <$5000 - 2,504 1,500 1,500 800
OTHER EQUIPMENT 19,805 19,993 58,900 48,900 24,700
CAPITAL 19,805 22,497 60,400 50,400 25,500
FIRE DIVISION TOTAL 3,492,944$ 3,598,587$ 3,589,450$ 3,613,330$ 3,870,000$
FIRE DEPARTMENT
55
Budget 2020
PUBLIC WORKS DEPARTMENT
The Public Works Department is a diverse department and is responsible for the following
services:
Permits Inspections Planning & Land Use
Code Enforcement Animal Control Storm Water Drainage
Traffic Control Fleet Maintenance Facility Maintenance
Engineering Capital Improv. Projects Streets & Sidewalks
PUBLIC WORKS DEPARTMENT DIVISIONS
Administration – Provides management and leadership for the entire Department and is
responsible for customer service, emergency management, contract administration,
personnel management, public education and managing the City’s Capital Improvement
Program. (2020 Budget - $378,000)
Community Development – Provides plan review, permits and inspection services to ensure that
all residential and commercial buildings comply with the City’s adopted building,
plumbing and electrical codes, as well as being responsible for code and animal related
ordinance enforcement. For 2020 the Planning Division, which ensures compliance with
the City’s development polices, ordinance, and zoning requirements, is now included in
Community Development. (2020 Budget - $907,750)
Streets & Drainage – Maintains the City’s streets, sidewalks, and storm water drainage systems.
(2020 Budget - $567,100)
Facilities Management – Maintains and oversees the City’s buildings and related equipment.
(2020 Budget - $1,030,600)
General Services – Provide the maintenance to all the City’s vehicles and equipment, as well as
ensure the proper installation and maintenance of all traffic signals, street signs, and
pavement markings. (2020 Budget - $690,250)
Planning –Prior to 2020, the Planning Division was its own separate division. Beginning in
2020, it will be included in Community Development. (2020 Budget - $0)
56
Budget 2020
PUBLIC WORKS DEPARTMENT 2020 GOALS
Administration
Work with the engineers to complete the roadway and drainage design of Buffalo Speedway.
Actively pursue alternate funding sources and programs for future infrastructure construction
projects.
Maintain monitoring and continue to report infrastructure reconstruction projects in areas
within close proximity to the City to minimize impact on West U.
Re-establish and maintain the City’s Community Improvement Program (CIP).
Achieve and maintain the American Public Works Association (APWA) Accreditation.
Work with City Boards and Commissions to evaluate and make the necessary revisions to the
City’s Code of Ordinances.
Continue to explore regional detention options (i.e. use of Ruffino Hills property) and land
acquisition for future drainage projects.
Continue to maintain current certifications, licenses and continuing education requirement s
for staff.
Community Development
Evaluate the City’s permit process to ensure best practices are being followed and streamline
the submittals and issuing of permits through the use of new software and technology.
Review and enforce local amendments that have been affected by new State legislation.
Establish an Animal Control Enforcement Policy for weekend and after-hour coverage.
Continue review and update of all forms being used by the Department as part of the
permitting process.
Continue to implement and evaluate permit procedures for installation of small cell nodes in
the City’s Right of Way.
Review and evaluate code compliance procedures while strengthening zoning enforcement.
Continue to review tree preservation regulations that focus on the preservation of canopy
coverage and site conditions versus preservation of individual trees.
Continue the tree canopy program to diversify the tree species in the City limits.
Establish new tree planting standards that do not interfere with infrastructure within the
City’s Right of Way (ROW).
Through appropriate Boards and Commissions, continue to evaluate and recommend desired
changes to the City’s current noise ordinance.
Street & Drainage
Create a robust program to evaluate and repair streets and sidewalks annually that are starting
to age, show wear and are being affected by trees, roots, etc.
57
Budget 2020
Street & Drainage (Continued)
Create alternatives to one-size fits all evaluation process.
Actively document problem areas that are experiencing water ponding and continue
implementation of appropriate maintenance.
Develop a comprehensive condition assessment of the City’s storm sewer system.
Implement a comprehensive maintenance program to clean outfalls, trunk lines and culverts
of the City’s storm sewer system.
Facilities Management
Continue to work with Information Technology Department to evaluate and implement a
building management software program that is able to integrate all facilities to better track
issues with equipment, track inventory and work orders.
Continue to explore processes to reduce energy consumption in all City buildings.
Strengthen relationships with area Facility Managers to create a network of Facilities
Management Professionals.
Continue employee development through technical, management and leadership training.
General Services
Continue working relationship with the Harris County Mosquito Control Division and create
a new standard to the mosquito spraying schedule.
Continue public education and enforcement of vegetation maintenance over roads, sidewalks
and regulatory signs throughout the City.
Continue to be recognized as a top performing Fleet Maintenance program amongst other
national programs.
Continue to exceed compliance with the Manual on Uniform Traffic Control Devices
(MUTCD) standards for all road and street pavement markings in the City through continual
inspections and use of high quality materials.
Continue employee development through technical, management and leadership training.
PUBLIC WORKS DEPARTMENT BUDGET HIGHLIGHTS
Authorized full-time employees – 19 (2019 authorized full-time employees – 18).
Total budget - $3,573,700 (2019 total budget - $3,247,150).
58
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
Public Works Administration
Personnel 185,693$ 186,632$ 192,300$ 53,505$ 163,500$
Operating charges 137,635 147,850 164,100 224,300 214,500
Total 323,327 334,483 356,400 277,805 378,000
Community Development
Personnel 482,270 490,879 510,600 480,600 775,500
Operating charges 20,778 20,684 38,900 91,800 132,250
Capital 1,280 3,380 6,000 - -
Total 504,327 514,944 555,500 572,400 907,750
Streets & Drainage
Personnel 145,747 68,859 152,900 83,240 134,100
Operating charges 310,113 263,452 266,800 286,000 433,000
Capital 1,461 27,875 - - -
Total 457,321 360,186 419,700 369,240 567,100
Facilities Maintenance
Personnel 113,355 159,761 182,300 176,345 257,600
Operating charges 558,656 599,675 657,700 645,700 669,000
Capital 19,874 94,464 26,500 26,500 104,000
Total 691,885 853,900 866,500 848,545 1,030,600
General Services
Personnel 410,619 435,805 444,000 427,525 462,000
Operating charges 309,601 273,951 230,650 208,750 215,250
Capital 17,006 22,407 17,500 17,500 13,000
Total 737,226 732,163 692,150 653,775 690,250
Planning
Personnel 219,906 195,079 239,700 220,130 -
Operating charges 80,680 98,146 117,200 87,300 -
Total 300,586 293,225 356,900 307,430 -
Total Department 3,014,672$ 3,088,900$ 3,247,150$ 3,029,195$ 3,573,700$
PUBLIC WORKS DEPARTMENT
59
Public Works Staffing Schedule (General Fund)
2019 2020
POSITION GRADE BUDGET BUDGET MINIMUM MAXIMUM
Public Works
Public Works Administration
Public Works Director G41 1 1 112,207 190,753
* Community Development
Chief Building Official G32 1 1 89,541 143,266
City Planner G32 0 1 89,541 143,266
Administrative Coordinator (PW)G17 1 1 52,400 75,981
Building Inspector G16 2 2 48,972 71,009
Code Enforcement/Animal Control
Officer G15 0 1 41,638 60,376
Permit Technician G14 2 2 35,887 52,036
Operations
Maintenance Worker III G15 1 1 41,638 60,376
Maintenance Worker I G12 1 1 28,313 41,054
Facilities Maintenance
Facilities Maintenance Manager G31 1 1 71,309 114,095
Facilities Maintenance Technician G15 1 2 41,638 60,376
General Services
Assistant Director of Public Works G33 1 1 93,823 150,116
Lead Mechanic G17 1 1 52,400 75,981
Lead Traffic Technician G16 1 1 48,972 71,009
Mechanic G15 1 1 41,638 60,376
Traffic Technician G14 1 1 35,887 52,036
* Planning
City Planner G32 1 0 89,541 143,266
Code Enforcement/Animal Control
Officer G15 1 0 41,638 60,376
Total Public Works Department 18 19
* Planning division has been moved to Community Development division
SALARY RANGE
PUBLIC WORKS DEPARTMENT
60
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 132,293 $ 134,398 $ 137,400 $ 36,800 $ 114,900
LONGEVITY 745 805 900 1,100 1,100
HEALTH & DENTAL 11,132 10,598 11,000 900 7,200
TMRS 19,226 19,499 19,000 4,900 16,000
FICA 10,080 10,097 10,400 2,800 9,300
WORKERS COMPENSATION 308 270 300 50 200
ALLOWANCES 6,840 6,840 6,900 2,300 6,900
OTHER BENEFITS 825 446 600 30 600
HSA CONTRIBUTION - - - 625 1,500
EMPLOYEE RELATIONS 4,244 3,679 5,800 4,000 5,800
PERSONNEL 185,693 186,632 192,300 53,505 163,500
OFFICE SUPPLIES 1,031 1,954 4,500 4,000 4,500
OPERATING SUPPLIES 677 1,138 2,000 2,000 2,000
COMMUNICATION 1,202 56 1,000 1,000 1,000
ELECTRIC SERVICE 6,510 6,166 6,500 6,300 6,000
CONSULTANTS 29,033 36,494 35,000 45,000 35,000
EQUIPMENT LEASE/RENTAL 6,624 6,993 7,500 7,000 7,000
PROFESSIONAL DUES 1,193 1,615 2,000 2,000 2,100
TRAVEL & TRAINING 4,392 5,800 6,500 2,500 7,000
CREDIT CARD FEES 9,158 10,477 9,500 10,900 12,000
OTHER CONTRACTED SERVICES 21,129 16,814 16,000 70,000 54,000
COMMUNITY RELATIONS 587 344 1,000 1,000 5,000
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 56,100 60,000 72,600 72,600 78,900
OPERATING 137,635 147,850 164,100 224,300 214,500
PUBLIC WORKS ADMINISTRATION
DIVISION TOTAL 323,327$ 334,483$ 356,400$ 277,805$ 378,000$
PUBLIC WORKS DEPARTMENT
Public Works Administration Division Line Item Budget
61
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 346,060 $ 354,568 $ 373,800 $ 352,200 $ 563,500
OVERTIME 6,410 4,516 4,300 4,100 5,100
LONGEVITY 3,220 3,580 4,000 3,000 5,200
HEALTH & DENTAL 43,605 46,127 44,400 42,700 72,300
TMRS 49,753 50,146 50,100 47,100 75,500
FICA 26,890 27,236 29,000 26,000 42,800
WORKERS COMPENSATION 999 1,004 1,000 900 1,100
ALLOWANCES 2,040 2,040 2,100 2,000 3,600
OTHER BENEFITS 3,293 1,662 1,900 1,600 2,400
HSA CONTRIBUTION - - - 1,000 4,000
PERSONNEL 482,270 490,879 510,600 480,600 775,500
OFFICE SUPPLIES 903 267 - - -
OPERATING SUPPLIES 2,855 1,617 5,100 4,500 7,100
FUEL 1,036 1,112 2,000 1,000 4,000
VEHICLE MAINTENANCE 417 2,513 1,000 1,500 2,500
COMMUNICATION 148 58 1,000 700 5,500
SURFACE WATER - - - - 1,000
EQUIPMENT LEASE/RENTAL 1,358 1,442 1,800 1,500 1,500
PROFESSIONAL DUES 785 280 800 800 1,850
PUBLICATIONS - 1,478 500 500 1,000
TRAVEL & TRAINING 5,607 6,202 6,700 6,000 11,500
OTHER CONTRACTED SERVICES 669 564 11,700 70,000 82,000
COMMUNITY RELATIONS 2,000 152 3,300 300 2,300
TRANSFER TO VEHICLE REPLACEMENT
FUND 5,000 5,000 5,000 5,000 5,000
TRANSFER TO EQUIPMENT
REPLACEMENT FUND - - - - 7,000
OPERATING 20,778 20,684 38,900 91,800 132,250
FURNITURE & EQUIP <$5000 1,280 - - - -
OTHER EQUIPMENT - 3,380 6,000 - -
CAPITAL 1,280 3,380 6,000 - -
DEVELOPMENT SERVICES DIVISION
TOTAL 504,327$ 514,944$ 555,500$ 572,400$ 907,750$
Community Development Division Line Item Budget
PUBLIC WORKS DEPARTMENT
62
Streets & Drainage Division Line Item Budget
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 82,623 $ 39,305 $ 90,000 $ 46,500 $ 74,800
ON CALL 2,820 1,905 3,300 1,400 3,300
OVERTIME 10,272 6,808 8,000 8,000 8,000
LONGEVITY 440 380 500 440 600
HEALTH & DENTAL 26,213 8,798 27,700 12,000 24,300
TMRS 13,228 6,670 13,300 7,900 11,300
FICA 6,938 3,643 7,400 4,500 6,100
WORKERS COMPENSATION 2,240 1,121 2,200 1,200 1,300
OTHER BENEFITS 974 229 500 300 400
HSA CONTRIBUTION - - - 1,000 4,000
PERSONNEL 145,747 68,859 152,900 83,240 134,100
OPERATING SUPPLIES 1,501 1,423 1,800 2,000 2,200
FUEL 2,208 3,522 4,000 2,000 3,000
EQUIPMENT MAINTENANCE 209 443 1,000 500 1,000
DRAINAGE MAINTENANCE 8,748 14,529 25,000 35,000 35,000
STREET MAINTENANCE 103,382 106,279 103,000 115,000 190,000
TRAFFIC CONTROL MAINTENANCE - - 1,000 1,000 1,000
TRAVEL & TRAINING - 111 500 - -
OTHER CONTRACTED SERVICES 5,265 8,347 15,000 15,000 45,000
COMMUNITY RELATIONS - - 1,000 1,000 1,000
TRANSFER TO VEHICLE REPLACEMENT
FUND 8,000 8,000 8,000 8,000 8,000
TRANSFER TO EQUIPMENT
REPLACEMENT FUND 180,800 120,800 106,500 106,500 146,800
OPERATING 310,113 263,452 266,800 286,000 433,000
OTHER EQUIPMENT 1,461 27,875 - - -
CAPITAL 1,461 27,875 - - -
STREETS & DRAINAGE DIVISION
TOTAL 457,321$ 360,186$ 419,700$ 369,240$ 567,100$
PUBLIC WORKS DEPARTMENT
63
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 53,339 $ 104,357 $ 118,800 $ 118,000 $ 163,400
ON CALL 4,740 1,860 2,800 2,700 2,800
OVERTIME 4,730 2,080 3,500 2,000 3,000
LONGEVITY 620 180 300 345 500
HEALTH & DENTAL 30,516 24,489 26,800 23,900 41,600
TMRS 8,734 15,019 16,500 16,100 22,300
FICA 7,278 7,967 9,300 9,000 12,400
WORKERS COMPENSATION 2,157 2,527 2,700 2,900 2,800
ALLOWANCES 105 840 900 800 1,500
OTHER BENEFITS 1,136 442 700 600 800
HSA CONTRIBUTION - - - - 6,500
PERSONNEL 113,355 159,761 182,300 176,345 257,600
OFFICE SUPPLIES 268 - - - 2,500
OPERATING SUPPLIES 1,209 1,278 3,800 3,800 6,300
FUEL 671 1,029 1,000 1,000 2,000
EMERGENCY GENERATOR FUEL 4,083 2,576 3,700 3,700 3,700
EQUIPMENT MAINTENANCE 44,959 50,054 74,500 74,500 73,000
VEHICLE MAINTENANCE 904 1,668 1,000 5,000 1,000
BUILDING & GROUNDS MAINTENANCE 47,925 55,483 48,000 48,000 48,000
PROFESSIONAL DUES - 699 500 500 600
TRAVEL & TRAINING 199 4,944 6,000 5,000 7,000
OTHER CONTRACTED SERVICES 253,138 312,644 315,000 300,000 312,000
TRANSFER TO VEHICLE REPLACEMENT
FUND 8,000 8,000 8,000 8,000 8,000
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 23,300 23,000 22,800 22,800 26,100
TRANSFER TO EQUIPMENT
REPLACEMENT FUND 174,000 138,300 173,400 173,400 178,800
OPERATING 558,656 599,675 657,700 645,700 669,000
LIGHT TRUCKS - - - - 40,000
OTHER EQUIPMENT 3,874 53,640 - - -
OTHER CONSTRUCTION COSTS 16,000 40,824 26,500 26,500 64,000
CAPITAL 19,874 94,464 26,500 26,500 104,000
FACILITY MAINTENANCE TOTAL 691,885$ 853,900$ 866,500$ 848,545$ 1,030,600$
PUBLIC WORKS DEPARTMENT
Facility Maintenance Division Line Item Budget
64
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 270,390 $ 281,385 $ 296,400 $ 282,500 $ 301,700
ON CALL 9,975 11,850 11,000 10,500 11,000
OVERTIME 8,579 14,254 7,000 11,000 8,000
LONGEVITY 2,710 3,045 3,400 2,300 2,500
HEALTH & DENTAL 48,285 50,076 52,000 49,400 59,400
TMRS 40,236 42,952 41,700 40,300 42,500
FICA 21,594 22,957 23,500 21,700 23,400
WORKERS COMPENSATION 5,492 5,909 5,400 5,700 4,300
ALLOWANCES 856 2,040 2,100 1,500 2,100
OTHER BENEFITS 2,502 1,338 1,500 1,500 1,600
HSA CONTRIBUTION - - - 1,125 5,500
PERSONNEL 410,619 435,805 444,000 427,525 462,000
OFFICE SUPPLIES 539 - - - -
OPERATING SUPPLIES 8,858 6,861 11,000 12,000 12,000
FUEL 5,764 7,276 9,000 5,000 7,000
EQUIPMENT MAINTENANCE 1,599 8,202 6,500 3,500 6,000
VEHICLE MAINTENANCE 16,334 9,416 7,000 8,000 8,000
TRAFFIC CONTROL MAINTENANCE 18,402 28,137 25,000 20,000 22,000
ELECTRIC SERVICE 4,653 5,240 5,000 5,500 5,200
NATURAL GAS SERVICE 691 848 850 900 900
EQUIPMENT LEASE/RENTAL 232 254 400 300 300
PROFESSIONAL DUES 1,949 2,053 3,400 2,500 3,200
PUBLICATIONS 395 400 800 950 950
TRAVEL & TRAINING 7,258 7,718 10,000 8,000 8,000
OTHER CONTRACTED SERVICES 19,306 22,537 36,000 25,000 30,000
COMMUNITY RELATIONS 50,021 24,109 2,000 3,400 2,000
TRANSFER TO VEHICLE REPLACEMENT
FUND 31,000 28,000 28,000 28,000 28,000
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 28,900 27,500 30,000 30,000 30,200
TRANSFER TO ASSET REPLACEMENT
FUND 113,700 95,400 55,700 55,700 51,500
OPERATING 309,601 273,951 230,650 208,750 215,250
OTHER EQUIPMENT - 15,037 10,000 10,000 8,000
CONSTRUCTION COSTS 17,006 7,370 7,500 7,500 5,000
CAPITAL 17,006 22,407 17,500 17,500 13,000
GENERAL SERVICES DIVISION TOTAL 737,226$ 732,163$ 692,150$ 653,775$ 690,250$
PUBLIC WORKS DEPARTMENT
General Services Division Line Item Budget
65
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 164,127 $ 145,022 $ 181,300 $ 166,000 $ -
OVERTIME 754 216 1,000 600 -
LONGEVITY 1,690 1,810 2,000 1,930 -
HEALTH & DENTAL 14,353 14,342 14,900 14,100 -
TMRS 23,096 20,376 24,200 22,200 -
FICA 12,754 10,989 14,100 12,800 -
WORKERS COMPENSATION 476 436 500 500 -
ALLOWANCES 1,376 1,200 1,200 1,200 -
OTHER BENEFITS 1,281 687 500 800 -
PERSONNEL 219,906 195,079 239,700 220,130 -
OFFICE SUPPLIES 63 - - - -
OPERATING SUPPLIES 2,774 1,994 2,200 2,000 -
FUEL 1,717 2,023 3,000 2,000 -
VEHICLE MAINTENANCE 695 867 1,200 2,000 -
COMMUNICATION 4,616 5,145 4,000 4,000 -
SURFACE WATER - - - 1,000 -
CONSULTANTS 12,825 15,000 15,000 15,000 -
PROFESSIONAL DUES 780 910 1,000 1,000 -
TRAVEL & TRAINING 1,951 2,284 4,700 3,000 -
OTHER CONTRACTED SERVICES 48,600 64,119 78,000 50,000 -
COMMUNITY RELATIONS 1,360 505 2,800 2,000 -
TRANSFER TO VEHICLE REPLACEMENT
FUND 5,300 5,300 5,300 5,300 -
OPERATING 80,680 98,146 117,200 87,300 -
PLANNING DIVISION TOTAL 300,586$ 293,225$ 356,900$ 307,430$ -$
* Moved to Community Development in the 2020 Budget
Planning Division Line Item Budget
PUBLIC WORKS DEPARTMENT
66
Budget 2020
PARKS AND RECREATION DEPARTMENT
The Parks and Recreation Department is responsible for operating and maintaining the West
University Place Recreation Center, the Colonial Park/Pool, the Community Building/Senior
Center, the Scout House and nine (9) municipal parks and playgrounds. The department also is
responsible for planning, implementing and evaluating a variety of recreational/leisure activities
and special events for all ages.
PARKS AND RECREATION DEPARTMENT DIVISIONS
Administration – Provides management and leadership for the department’s divisions; includes
Friends of West University Place Parks Fund Executive Director. (2020 Budget -
$469,200)
Senior Services – Provides transportation, leisure and social services for the senior citizens of West
University Place. (2020 Budget - $444,300)
Recreation Center – Operation of the pool and recreation facilities at the West University Place
Recreation Center and special events. (2020 Budget - $2,035,400)
Parks Maintenance – Maintains the city’s parks and landscaping. (2020 Budget - $715,100)
Colonial Park Pool – Operation of the pool at Colonial Park. (2020 Budget - $490,900)
PARKS AND RECREATION DEPARTMENT 2020 GOALS
Complete a five year follow up parks and program preference survey.
Update Friends of West U Parks Fund bylaws.
Complete a Senior Services Needs Assessment and Plan.
Continue to explore and develop public/private partnership opportunities.
Increase marketing efforts to engage more resident participation in activities, classes and
special events.
Increase the number of Recreation Center and Colonial Park Pool Memberships.
Evaluate Work Order request system.
Complete playground and lighting updates to Colonial Park East.
Enhance Colonial Park Pool customers’ experiences by completing improvements.
67
Budget 2020
PARKS AND RECREATION DEPARTMENT BUDGET HIGHLIGHTS
Authorized full-time employees – 12 (2019 authorized full-time employees – 12).
Total budget - $4,154,900 (2019 total budget - $4,056,700).
68
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
P&R Administration
Personnel 415,128$ 364,642$ 365,600$ 367,555$ 383,300$
Operating charges 223,950 225,121 212,300 208,100 85,900
Capital - 6,768 2,200 2,200 -
Total 639,078 596,531 580,100 577,855 469,200
Senior Services
Personnel 221,878 227,205 241,200 229,995 246,500
Operating charges 142,800 146,894 155,500 172,900 197,800
Total 364,678 374,100 396,700 402,895 444,300
Recreation Center
Personnel 616,498 708,165 782,800 771,255 802,300
Operating charges 868,832 998,900 1,166,800 1,270,200 1,232,100
Capital 5,171 - - - 1,000
Total 1,490,501 1,707,065 1,949,600 2,041,455 2,035,400
Parks Maintenance
Personnel 192,092 194,110 218,800 213,540 225,400
Operating charges 401,704 367,701 391,000 385,050 489,700
Total 593,795 561,810 609,800 598,590 715,100
Colonial Park
Personnel 167,446 167,046 219,500 217,600 208,300
Operating charges 339,785 292,328 299,200 286,080 282,600
Capital 2,601 - 1,800 1,800 -
Total 509,832 459,374 520,500 505,480 490,900
Total Department 3,597,884$ 3,698,880$ 4,056,700$ 4,126,275$ 4,154,900$
PARKS & RECREATION DEPARTMENT
69
Parks and Recreation Department Staffing Schedule
2019 2020
POSITION GRADE BUDGET BUDGET MINIMUM MAXIMUM
Parks and Recreation
Administration
Parks and Recreation Director G41 1 1 112,207 190,753
Administrative Manager G31 1 1 71,309 114,095
Executive Director FWUP G23A 1 1 53,482 85,572
Senior Services
Senior Services Manager G23 1 1 61,802 92,703
Program Specialist-Sr. Services G15 1 1 41,638 60,376
Recreation Center
Recreation Manager G31 1 1 71,309 114,095
Assistant Recreation Manager G22 1 1 58,859 88,288
Program Specialist- Aquatics &
Recreation G17 2 2 52,400 75,981
Parks Maintenance
Park Maintenance Manager G31 1 1 71,309 114,095
Parks Technician G12 2 2 28,313 41,054
Total Parks and Recreation Department 12 12
SALARY RANGE
70
Parks and Recreation Administration Division Line Item Budget
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 302,420 $ 257,251 $ 257,300 $ 256,800 $ 266,500
OVERTIME - 86 - - -
LONGEVITY 2,478 3,025 3,300 3,205 3,400
HEALTH & DENTAL 33,584 36,541 38,600 41,000 40,200
TMRS 43,008 37,011 35,200 35,100 36,400
FICA 22,828 19,228 19,600 19,000 20,200
WORKERS COMPENSATION 618 522 500 500 400
ALLOWANCES 7,859 8,993 8,900 8,500 8,900
OTHER BENEFITS 1,580 1,008 1,200 1,200 1,300
HSA CONTRIBUTION - - - 1,250 5,000
EMPLOYEE RELATIONS 753 977 1,000 1,000 1,000
PERSONNEL 415,128 364,642 365,600 367,555 383,300
OFFICE SUPPLIES 956 883 1,000 1,000 1,000
OPERATING SUPPLIES 2,652 6,228 3,000 3,000 3,000
SWIMMING POOL MAINTENANCE 6,621 2,777 - - -
COMMUNICATION 25,985 26,099 25,800 24,000 30,200
ELECTRIC SERVICE 10,523 11,553 11,000 12,000 -
NATURAL GAS SERVICE 1,147 1,099 2,000 1,000 -
EQUIPMENT LEASE/RENTAL 3,550 3,864 4,000 4,000 4,000
PROFESSIONAL DUES 2,247 2,534 3,000 2,600 2,600
TRAVEL & TRAINING 4,832 2,604 6,100 4,100 6,000
TRI-SPORTS 125,000 125,000 125,000 125,000 -
COMMUNITY RELATIONS 4,338 4,480 4,500 4,500 12,000
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 36,100 38,000 26,900 26,900 27,100
OPERATING 223,950 225,121 212,300 208,100 85,900
FURNITURE & EQUIP <$5000 - - 2,200 2,200 -
FURNITURE & FIXTURES - 6,768 - - -
CAPITAL - 6,768 2,200 2,200 -
PARKS AND RECREATION
ADMINISTRATION DIVISION TOTAL 639,078$ 596,531$ 580,100$ 577,855$ 469,200$
PARKS AND RECREATION DEPARTMENT
71
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 128,040 $ 131,365 $ 139,800 $ 138,900 $ 143,200
PART-TIME WAGES 40,354 46,311 48,000 39,900 48,000
OVERTIME 1,388 1,284 1,400 1,200 1,400
LONGEVITY 1,540 (67) 1,500 1,320 1,500
HEALTH & DENTAL 17,050 14,851 15,400 14,600 15,400
TMRS 18,008 18,100 18,600 18,400 19,100
FICA 12,793 13,283 14,500 13,700 14,700
WORKERS COMPENSATION 1,550 870 1,300 900 1,000
ALLOWANCES - 618 - - -
OTHER BENEFITS 1,153 589 700 700 700
HSA CONTRIBUTION - - - 375 1,500
PERSONNEL 221,878 227,205 241,200 229,995 246,500
OFFICE SUPPLIES 530 768 1,000 800 800
OPERATING SUPPLIES 3,325 3,770 3,000 3,000 3,000
FUEL 1,363 1,564 2,000 2,000 2,000
EQUIPMENT MAINTENANCE 128 236 - - -
VEHICLE MAINTENANCE 375 2,424 1,000 1,200 1,000
COMMUNICATION 12,225 11,530 12,000 12,000 16,200
ELECTRIC SERVICE - - - - 10,200
NATURAL GAS SERVICE - - - - 1,500
EQUIPMENT LEASE/RENTAL 1,374 1,388 1,300 1,300 1,300
PROFESSIONAL DUES 170 289 300 300 300
TRAVEL & TRAINING 1,019 669 1,700 1,200 1,200
CREDIT CARD FEES 2,788 3,099 3,700 3,600 4,000
INSTRUCTOR FEES 42,144 49,510 44,500 65,000 65,000
COMMUNITY RELATIONS 14,385 11,279 18,000 15,500 24,500
BOARDS AND COMMITTEES 2,974 4,369 5,000 5,000 5,000
TRANSFER TO VEHICLE REPLACEMENT
FUND 9,000 9,000 9,000 9,000 9,000
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 46,200 42,600 49,800 49,800 50,000
TRANSFER TO EQUIPMENT
REPLACEMENT FUND 4,800 4,400 3,200 3,200 2,800
OPERATING 142,800 146,894 155,500 172,900 197,800
SENIOR SERVICES DIVISION TOTAL 364,678$ 374,100$ 396,700$ 402,895$ 444,300$
PARKS AND RECREATION DEPARTMENT
Senior Services Division Line Item Budget
72
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 250,325 $ 237,573 $ 278,400 $ 267,300 $ 273,200
PART-TIME WAGES 229,716 332,501 347,300 352,800 365,000
ON CALL 885 645 1,500 1,300 2,300
OVERTIME 11,120 5,362 12,700 4,800 8,200
LONGEVITY 1,705 1,250 1,500 1,555 1,800
HEALTH & DENTAL 35,110 26,851 30,200 30,000 29,100
TMRS 37,289 49,999 51,500 51,300 54,200
FICA 37,301 43,826 48,800 49,400 49,600
WORKERS COMPENSATION 6,653 5,549 6,600 7,200 8,000
ALLOWANCES 4,150 3,608 2,900 2,800 3,500
OTHER BENEFITS 2,244 1,002 1,400 1,300 1,400
HSA CONTRIBUTION - - - 1,500 6,000
PERSONNEL 616,498 708,165 782,800 771,255 802,300
OFFICE SUPPLIES 1,272 2,843 2,500 2,500 2,500
OPERATING SUPPLIES 54,073 62,223 65,700 65,000 68,200
TREATMENT CHEMICALS 9,144 11,388 14,600 14,600 14,600
EQUIPMENT MAINTENANCE 9,786 8,285 8,100 8,100 12,000
SWIMMING POOL MAINTENANCE 26,328 24,008 25,500 25,500 22,000
COMMUNICATION 1,864 4,712 5,500 5,000 6,100
ELECTRIC SERVICE 96,691 102,804 97,000 107,000 89,000
NATURAL GAS SERVICE 17,916 15,797 20,000 15,600 17,500
EQUIPMENT LEASE/RENTAL 6,564 6,438 4,400 4,000 4,000
PROFESSIONAL DUES 999 840 1,700 1,500 1,500
TRAVEL & TRAINING 9,143 10,300 10,000 10,000 7,700
CREDIT CARD FEES 24,519 25,380 35,600 35,600 39,200
INSTRUCTOR FEES 406,833 527,882 685,400 785,000 785,000
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 85,500 98,400 104,000 104,000 102,600
TRANSFER TO ASSET REPLACEMENT
FUND 118,200 97,600 86,800 86,800 60,200
OPERATING 868,832 998,900 1,166,800 1,270,200 1,232,100
FURNITURE & EQUIP <$5000 5,171 - - - 1,000
CAPITAL 5,171 - - - 1,000
RECREATION CENTER DIVISION
TOTAL 1,490,501$ 1,707,065$ 1,949,600$ 2,041,455$ 2,035,400$
Recreation Center Division Line Item Budget
PARKS AND RECREATION DEPARTMENT
73
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 112,488 $ 126,090 $ 139,400 $ 139,100 $ 142,100
PART-TIME WAGES 7,858 2,565 6,000 2,000 6,800
ON CALL 1,095 1,440 1,800 1,600 1,800
OVERTIME 6,746 1,663 2,000 1,800 1,900
LONGEVITY 430 357 400 465 600
HEALTH & DENTAL 31,215 30,620 35,100 33,300 32,200
TMRS 17,051 17,589 18,900 18,800 19,200
FICA 9,642 9,779 11,000 11,000 11,100
WORKERS COMPENSATION 2,263 2,308 2,500 2,500 1,900
ALLOWANCES 2,040 1,050 900 800 1,500
OTHER BENEFITS 1,263 647 800 800 800
HSA CONTRIBUTION - - - 1,375 5,500
PERSONNEL 192,092 194,110 218,800 213,540 225,400
OFFICE SUPPLIES 229 104 300 300 300
OPERATING SUPPLIES 3,911 3,273 4,100 4,100 4,100
FUEL 3,793 4,344 5,000 5,000 5,000
EQUIPMENT MAINTENANCE 1,111 668 1,200 1,350 1,700
VEHICLE MAINTENANCE 2,379 13,383 2,400 2,000 2,000
BUILDING & GROUNDS MAINTENANCE 93,027 73,315 87,400 86,400 25,000
ELECTRIC SERVICE 14,162 13,329 16,000 14,400 13,500
TRAVEL & TRAINING 3,125 5,432 4,500 2,700 4,000
OTHER CONTRACTED SERVICES 185,668 170,252 180,300 179,000 343,600
TRANSFER TO VEHICLE REPLACEMENT
FUND 8,000 8,000 8,000 8,000 8,000
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 20,000 18,400 23,700 23,700 24,600
TRANSFER TO ASSET REPLACEMENT
FUND 66,300 57,200 58,100 58,100 57,900
OPERATING 401,704 367,701 391,000 385,050 489,700
PARKS MAINTENANCE DIVISION 593,795$ 561,810$ 609,800$ 598,590$ 715,100$
Parks Maintenance Division Line Item Budget
PARKS AND RECREATION DEPARTMENT
74
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 1,830 $ 11 $ - $ - $ -
PART-TIME WAGES 150,607 151,039 200,700 198,400 191,300
OVERTIME 506 226 - 600 -
TMRS - 231 - - -
FICA 11,703 11,705 15,400 15,000 14,600
WORKERS COMPENSATION 2,800 3,835 3,400 3,600 2,400
PERSONNEL 167,446 167,046 219,500 217,600 208,300
OFFICE SUPPLIES 514 180 1,200 800 800
OPERATING SUPPLIES 31,481 33,078 33,500 33,400 29,600
TREATMENT CHEMICALS 17,835 16,149 18,500 17,000 18,500
EQUIPMENT MAINTENANCE 438 871 1,500 1,500 1,000
SWIMMING POOL MAINTENANCE 42,659 44,610 53,000 53,000 76,400
COMMUNICATION 655 752 3,300 2,000 2,000
ELECTRIC SERVICE 45,514 39,247 47,000 37,600 42,000
NATURAL GAS SERVICE 639 685 1,000 800 1,000
EQUIPMENT LEASE/RENTAL 377 480 400 480 500
CREDIT CARD FEES 2,472 4,076 4,200 3,900 4,300
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 50,700 57,200 62,500 62,500 62,900
TRANSFER TO ASSET REPLACEMENT
FUND 146,500 95,000 73,100 73,100 43,600
OPERATING 339,785 292,328 299,200 286,080 282,600
FURNITURE & EQUIP < $5000 2,601 - 1,800 1,800 -
CAPITAL 2,601 - 1,800 1,800 -
COLONIAL PARK DIVISION TOTAL 509,832$ 459,374$ 520,500$ 505,480$ 490,900$
PARKS AND RECREATION DEPARTMENT
Colonial Park Division Line Item Budget
75
Transfers
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
TRANSFER FROM EMERGENCY GRANT FUND - 20,048 - - -
TRANSFER FROM WATER & SEWER FUND 1,545,500 1,250,000 1,250,000 1,250,000 1,250,000
TRANSFER FROM SOLID WASTE FUND 59,400 260,000 310,000 310,000 310,000
TRANSFER FROM EMPLOYEE BENEFIT FUND 146,500 - 142,500 142,500 -
TRANSFER FROM HUMAN RESOURCE SVCS - - - - 76,200
TRANSFERS IN 1,751,400$ 1,530,048$ 1,702,500$ 1,702,500$ 1,636,200$
TRANSFER TO CAPITAL PROJECT FUND - 200,000 - - -
TRANSFER TO CAPITAL RESERVE FUND 500,000 - - - -
TRANSFER TO EMPLOYEE BENEFIT FUND - - - - 33,700
TRANSFER TO HUMAN RESOURCE SVCS FUND - - - - 249,900
TRANSFERS OUT 500,000$ 200,000$ -$ -$ 283,600$
GENERAL FUND
76
Budget 2020
DEBT SERVICE FUND
SUMMARY DISCUSSION
The Debt Service Fund is established by ordinances authorizing the issuance of general obligation
bonds. These same ordinances call for levying an ad valorem (property) tax to provide the funds
to pay the principal and interest due on the city’s general obligation bonds and certificates of
obligation. In simpler terms, the Fund accounts for the repayment of borrowed money and the
payment of interest that lenders charge the city to borrow.
The City of West University Place uses debt financing to fund large capital investments. Streets,
drainage, water and wastewater systems are all constructed with borrowed funds. The Debt
Service Fund does not finance all of the city’s bonded debt service. The Water and Sewer Fund
also provides funds to repay debt. Funding the 2020 debt service payments requires an ad valorem
tax rate of $.11952 per $100 of assessed value in tax year 2019, a decrease of 3.6% or $0.00451
per $100.
In 2020, the Debt Service Fund will pay $9,047,783 of debt service, issuance costs and fiscal agent
fees, an increase of $158,291 from 2019. The City Charter limits the city’s bonded debt to no more
than 5% of the assessed property values. Since the projected assessed value for the city for tax
year 2019 is estimated to be $6.522 billion, the current debt limit under this provision is $326.1
million. As of December 31, 2019, the city will owe a total of $34.50 million to bondholders for
all existing outstanding principal. Of this total, the Debt Service Fund, using property taxes, will
provide $30.74 million. The funding for the remaining $3.76 million in debt is generated from
user fees in the Water and Sewer Fund.
The most recent Standard and Poor’s Investor Services bond ratings for West University Place’s
General Obligation Bonds were that agency’s highest rating, AAA. Relative stability in assessed
values, the political stability of the community, and the underlying strength in the Houston Area
economy have kept the City’s credit ratings high.
FUTURE ACTIVITY
Annual debt service on the current outstanding bonds will reach a maximum of $8.99 million in
2020 and will significantly drop off in 2021, if no additional debt is issued, when the outstanding
bonds issued prior to 2009 are retired. During the recent period of historically low i nterest rates,
the city continued to refund all bonds that are available for refunding, significantly reducing
interest that the city had to pay. Most outstanding bonds are at interest rates close to the current
market; however, in early 2020 the City is refunding some debt to take advantage of the
exceptionally low interest rates.
77
DEBT SERVICE FUND
STATEMENT OF REVENUES AND EXPENDITURES
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES:
CURRENT YEAR PROPERTY TAXES 7,645,144$ 7,544,671$ 7,634,454$ 7,600,000$ 7,791,641$
PRIOR YEAR PROPERTY TAXES 20,210 17,475 16,700 20,100 19,100
PENALTY AND INTEREST 31,389 26,071 32,500 32,400 32,500
EARNINGS ON INVESTMENTS 7,214 19,740 13,900 20,500 20,300
TRANSFER FROM 2019 CERT OF OBLIGATION FUND - - - 4,750 -
TRANSFER FROM WATER & SEWER FUND 1,193,554 1,200,246 1,196,038 1,196,038 1,184,183
GENERAL OBLIGATION BOND PROCEEDS 9,965,000 - - - -
TOTAL REVENUES 18,862,511 8,808,203 8,893,592 8,873,788 9,047,724
EXPENDITURES:
BOND PRINCIPAL 7,485,000 7,770,000 7,910,000 7,910,000 8,060,000
INTEREST ON BONDS 1,422,468 1,063,783 920,492 920,492 930,783
FISCAL AGENT FEES 4,000 6,250 9,000 6,250 7,000
ISSUANCE COSTS 82,050 - 50,000 4,750 50,000
PAYMENT TO REFUNDED BOND ESCROW 9,881,593 - - - -
TOTAL EXPENDITURES 18,875,109 8,840,033 8,889,492 8,841,492 9,047,783
NET REVENUES (12,598) (31,830) 4,100 32,296 (59)
BEGINNING BALANCE 912,718 900,120 850,523 868,289 900,585
ENDING BALANCE 900,120 868,289 854,623 900,585 900,526
78
Principal Principal
Amount Outstanding Outstanding
Series Obligation of Issue January 1, 2020 Principal Interest Total December 31, 2020
2009 Permanent Improvement &
Refunding 11,740,000 3,600,000 140,000 148,788 288,788 3,460,000
2009 Certificates of Obligation 1,295,000 920,000 55,000 38,544 93,544 865,000
2010 Permanent Improvement 5,000,000 2,135,000 100,000 74,350 174,350 2,035,000
2010 Permanent Improvement
Refunding 11,145,000 2,485,000 1,240,000 68,400 1,308,400 1,245,000
2010 Certificates of Obligation 6,900,000 2,905,000 100,000 101,838 201,838 2,805,000
2010A Certificates of Obligation 1,660,000 945,000 90,000 35,550 125,550 855,000
2011 Permanent Improvement
Refunding 4,790,000 395,000 395,000 5,925 400,925 -
2011 Certificates of Obligation 910,000 750,000 20,000 16,625 36,625 730,000
2012 Permanent Improvement
Refunding 8,555,000 2,990,000 2,990,000 29,900 3,019,900 -
2013 Permanent Improvement
Refunding 16,360,000 2,445,000 2,445,000 21,394 2,466,394 -
2016 General Obligation Refunding 3,170,000 1,135,000 390,000 13,583 403,583 745,000
2017 General Obligation Refunding 9,965,000 9,755,000 95,000 195,121 290,121 9,660,000
2019 Certificates of Obligation 4,040,000 4,040,000 - 180,767 180,767 4,040,000
Total 34,500,000$ 8,060,000$ 930,783$ 8,990,783$ 26,440,000$
CITY OF WEST UNIVERSITY PLACE
GENERAL LONG TERM DEBT
SCHEDULE OF FISCAL YEAR REQUIREMENTS
Principal & Interest
Requirements for 2020
79
Fiscal Year Principal Interest Due 2/1 Interest Due 8/1 Interest Total
2020 8,060,000 519,927 410,856 930,783 8,990,783
2021 3,575,000 410,856 352,099 762,956 4,337,956
2022 3,555,000 352,099 291,717 643,816 4,198,816
2023 2,710,000 291,717 242,674 534,391 3,244,391
2024 2,740,000 242,674 194,669 437,343 3,177,343
2025 2,825,000 194,669 158,177 352,846 3,177,846
2026 2,895,000 158,177 120,758 278,935 3,173,935
2027 2,970,000 120,758 82,198 202,956 3,172,956
2028 3,050,000 82,198 42,400 124,599 3,174,599
2029 320,000 42,400 36,000 78,400 398,400
2030 330,000 36,000 29,400 65,400 395,400
2031 345,000 29,400 22,500 51,900 396,900
2032 360,000 22,500 15,300 37,800 397,800
2033 375,000 15,300 7,800 23,100 398,100
2034 390,000 7,800 0 7,800 397,800
34,500,000$ 2,526,475$ 2,006,548$ 4,533,024$ 39,033,024$
CITY OF WEST UNIVERSITY PLACE
GENERAL LONG TERM DEBT
PRINCIPAL AND INTEREST REQUIREMENTS
As of January 1, 2020
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
202020212022202320242025202620272028202920302031203220332034Annual Debt Service Requirements
Principal Interest
80
Budget 2020
WATER AND SEWER FUND
SUMMARY DISCUSSION
The Water and Sewer Fund (W&S Fund) is an enterprise fund and, like business enterprises in the
private sector, is meant to be self-supporting. The W&S Fund accounts for the revenue,
expenditures and transfers associated with the operation of the water and wastewater systems.
User fees finance the systems and their services.
The W&S Fund budget is similar to the General Fund budget in that it is prepared using the
modified accrual basis of accounting. Revenues are recognized when they are earned, because they
are considered measurable and available to finance current operations. Expenditures are
recognized when they are incurred. Debt service is recognized when paid.
In terms of revenue, the W&S Fund produces less than half the revenues generated in the General
Fund. In spite of its smaller revenue base, the W&S Fund’s impact in the community may well
exceed the impact of the General Fund. Often the initial operation of a city is its water utility and,
in many cases, the reason for incorporating a city is the need for clean, safe drinking water and the
sanitary disposal of wastewater. Water and sewer systems are capital-intensive and expensive to
construct. Operating costs are insignificant when compared to expenditures made to acquire and
repair other capital assets.
In order for the W&S Fund to be self-supporting, the water and sewer service fees must reflect
both the cost of operations and the cost of capital, or else the system will deteriorate. Typically,
the cost of capital is reflected in the water and sewer rates by charging a rate sufficient to cover
the operating costs plus the debt service costs associated with major capital maintenance.
FUND FINANCIAL ACTIVITY
2019 Financial Activity - W&S Fund gross revenues are expected to be $7.98 million, consistent
with the budgeted amount of $7.98 million.
Operating expenditures in 2019 are expected to be approximately $5.59 million, which is below
2019 Budget appropriations of $5.73 million. Debt service, administrative cost and a transfer to
the Water & Sewer Capital Project Fund adds $2.15 million more to the total expenditures.
Altogether, W&S Fund 2019 expenditures are expected to total approximately $7.74 million which
is below the 2019 Budget of $7.88 million.
81
Budget 2020
The 2020 Budget - The 2020 Budget anticipates total Water and Sewer Utility Fund revenues of
approximately $8.21 million which is consistent with 2019 revenues. These revenues include an
approximately 2.32% rate increase for water and a 2.76% increase for sewer.
System operations, including the Utility Billing division, are appropriated at $6.12 million,
including $1.25 million transferred to the General Fund for the administrative cost allocation
The transfer to the Water & Sewer Capital Project Fund is $900,000 based on the 2017 Water and
Wastewater Cost of Service and Rate Design Study.
Debt service for 2020 is $1.19 million (principal and interest) on outstanding bonds. The total debt
service for the remaining bonds will steadily decrease from a high of $1.19 million in 2020 to
$954,137 at the final payment on February 1, 2022.
For the Future - The W&S Fund is the most difficult of all of the City’s funds to predict. Water
usage can vary dramatically with the weather. All projections and budgets are based on averages
and likely to differ considerably from actual results. Most costs also var y as revenues fluctuate,
but are generally expected to increase an average of 3% per year. While much of the system’s
delivery and collection infrastructure is new, some key components are aging dramatically: Lift
stations, elevated towers and water wells will all need major overhauls in the foreseeable future.
Anticipated rate increases from the City of Houston above 5% budgeted and increasing costs of
service could require additional rate increases to keep pace with the City of Houston’s rate
increase for treated water and other operational costs of providing service.
82
WATER AND SEWER FUND
STATEMENT OF REVENUES AND EXPENDITURES
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES:
FEMA REIMBURSEMENT -$ 54,672$ -$ 22,500$ -$
WATER SERVICE 5,021,910 4,837,966 4,900,000 4,810,000 4,932,500
SEWER SERVICE 2,398,041 2,849,955 2,950,000 2,980,000 3,069,500
PENALTIES 53,487 60,405 55,000 62,000 60,000
CONNECTION FEE 62,395 99,850 70,000 88,300 80,000
EARNINGS ON INVESTMENTS 915 3,193 - 13,000 12,300
MISCELLANEOUS 9,062 52,591 7,000 4,900 7,000
TRANSFER FROM EMPLOYEE BENEFIT
FUND - 29,700 - - -
TRANSFER FROM HUMAN RESOURCE
SVCS FUND - - - - 44,600
TOTAL REVENUE 7,545,810 7,988,332 7,982,000 7,980,700 8,205,900
EXPENDITURES BY DEPARTMENT:
DEBT SERVICE 1,250,528 1,196,193 1,196,038 1,196,038 1,184,183
FINANCE 278,441 238,800 246,800 239,005 271,700
PUBLIC WORKS 3,976,083 4,154,929 4,291,050 4,151,075 4,601,400
TRANSFER TO GENERAL FUND 1,545,500 1,250,000 1,250,000 1,250,000 1,250,000
TRANSFER TO WATER & SEWER CAPITAL
PROJECTS FUND - 900,000 900,000 900,000 900,000
TOTAL EXPENDITURES 7,050,552 7,739,923 7,883,888 7,736,118 8,207,283
NET REVENUES (EXPENDITURES)495,257 248,410 98,112 244,582 (1,383)
BEGINNING WORKING CAPITAL 76,163 333,186 779,995 581,596 826,178
ENDING WORKING CAPITAL 571,420$ 581,596$ 878,107$ 826,178$ 824,795$
OPERATIONS
56.1%
FINANCE
3.3%
DEBT SERVICE
14.4%
TRANSFERS
26.2%
Water & Sewer Fund
2020 Expenditures by Department
83
WATER AND SEWER FUND
STATEMENT OF REVENUES AND EXPENDITURES
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES:
FEMA REIMBURSEMENT $ - $ 54,672 $ - $ 22,500 $ -
WATER SERVICE 5,021,910 $ 4,837,966 $ 4,900,000 $ 4,810,000 $ 4,932,500
SEWER SERVICE 2,398,041 2,849,955 2,950,000 2,980,000 3,069,500
PENALTIES 53,487 60,405 55,000 62,000 60,000
CONNECTION FEE 62,395 99,850 70,000 88,300 80,000
EARNINGS ON INVESTMENTS 915 3,193 - 13,000 12,300
MISCELLANEOUS 9,062 52,591 7,000 4,900 7,000
TRANSFER FROM EMPLOYEE BENEFIT FUND - 29,700 - - -
TRANSFER FROM HUMAN RESOURCE SVCS
FUND
- - - - 44,600
TOTAL REVENUE 7,545,810 7,988,332 7,982,000 7,980,700 8,205,900
EXPENDITURES:
REGULAR WAGES 734,995 720,429 743,500 752,300 797,800
PART-TIME WAGES - - - - -
ON CALL 13,125 14,265 13,800 13,800 14,800
OVERTIME 73,443 71,285 80,000 73,900 80,000
LONGEVITY 8,015 7,067 7,800 7,055 7,200
HEALTH & DENTAL 139,644 149,659 158,050 143,000 147,300
TMRS 115,461 112,431 110,900 109,300 118,100
FICA 60,611 58,610 61,700 60,500 65,500
WORKERS COMPENSATION 12,804 13,234 11,700 12,900 9,000
ALLOWANCES 6,913 6,337 5,000 3,700 5,600
OTHER BENEFITS 6,784 3,308 3,800 3,500 3,900
HSA CONTRIBUTION - - - 4,375 17,500
EMPLOYEE RELATIONS 1,305 1,402 2,500 550 2,000
ACCRUED VACATION (15,588) 4,306 - - -
PENSION EXPENSE 113,757 11,795 - - -
OPEB Expense 8,762 44,780 - - -
OFFICE SUPPLIES 1,657 2,039 1,800 1,700 1,800
OPERATING SUPPLIES 22,720 16,547 20,000 20,000 24,500
FUEL 9,846 12,118 14,000 14,000 17,000
TREATMENT CHEMICALS 87,255 104,152 120,000 100,000 100,000
EQUIPMENT MAINTENANCE 31,517 22,334 27,000 25,000 27,300
VEHICLE MAINTENANCE 19,012 22,760 15,000 15,000 15,000
BUILDING & GROUNDS MAINTENANCE 30,534 68,762 51,000 50,000 50,000
WATER SYSTEM MAINTENANCE 115,612 154,300 160,000 160,000 198,000
SEWER SYSTEM MAINTENANCE 166,735 127,096 151,000 151,000 170,000
COMMUNICATION 22 - 400 50 50
ELECTRIC SERVICE 400,641 431,309 450,000 450,600 370,000
SURFACE WATER 1,460,902 1,470,385 1,500,000 1,500,000 1,530,000
NATURAL GAS SERVICE 301 327 350 350 350
EQUIPMENT LEASE/RENTAL 6,397 3,912 5,350 4,400 4,800
PROFESSIONAL DUES 2,478 226 2,700 2,700 2,800
TRAVEL & TRAINING 10,862 9,303 35,500 20,800 25,500
SLUDGE REMOVAL 42,550 51,010 55,000 40,000 55,000
CREDIT CARD FEES 36,333 37,824 38,300 47,000 56,500
OTHER CONTRACTED SERVICES 308,019 316,119 315,900 310,900 354,400
RESIDENT REIMBURSEMENT - - - 1,500 3,000
COMMUNITY RELATIONS 10,178 10,880 20,000 15,000 13,000
FURNITURE & EQUIP <$5000 1,884 - 500 400 500
84
WATER AND SEWER FUND
STATEMENT OF REVENUES AND EXPENDITURES
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
OTHER EQUIPMENT 9,535 14,063 42,500 32,000 101,000
OTHER CONSTRUCTION COSTS - 80,658 85,000 15,000 165,000
BAD DEBT EXPENSE 2,801 (4,053) - - -
INTEREST ON BONDS 54,173 - - - -
TRANSFER TO DEBT SERVICE FUND 1,193,554 1,200,246 1,196,038 1,196,038 1,184,183
TRANSFER TO GENERAL FUND 1,545,500 1,250,000 1,250,000 1,250,000 1,250,000
TRANSFER TO WATER & SEWER CAPITAL
PROJECTS - 900,000 900,000 900,000 900,000
TRANSFER TO VEHICLE REPLACEMENT
FUND
76,000 87,000 90,000 90,000 92,000
TRANSFER TO TECHNOLOGY MANAGEMENT
FUND
123,500 131,700 137,800 137,800 140,000
TRANSFER TO ASSET REPLACEMENT FUND
- - - - 86,900
TOTAL EXPENDITURES 7,050,552 7,739,923 7,883,888 7,736,118 8,207,283
NET REVENUES (EXPENDITURES)495,257 248,410 98,112 244,582 (1,383)
BEGINNING WORKING CAPITAL 76,163 333,186 779,995 581,596 826,178
ENDING WORKING CAPITAL 571,420$ 581,596$ 878,107$ 826,178$ 824,795$
PERSONNEL
15.46%
EQUIPMENT, VEHICLE, BUILDING
& GROUNDS MAINTENANCE
1.12%
WATER SYSTEM MAINTENANCE
2.41%
SEWER SYSTEM MAINTENANCE
2.07%
ELECTRIC SERVICE
4.51%
SURFACE WATER
18.64%
DEBT
SERVICE
14.43%
TRANSFER TO GENERAL FUND
15.23%
TRANSFER TO W&S CAPITAL
RESERVE FUND
10.97%
VEHICLE REPLACEMENT
1.12%
TECHNOLOGY MANAGEMENT
1.71%
OTHER OPERATING
11.27%ASSET REPLACEMENT
1.06%
Water & Sewer Fund
2020 Expenditures by Type
85
Principal Principal
Amount Outstanding Outstanding
Series Obligation of Issue January 1, 2020 Principal Interest Total December 31, 2020
2010 Perm Improv Refunding
Bonds (W&S Portion)*5,080,000 1,965,000 720,000 60,600 780,600 1,245,000
2016 GO Refunding Bonds (W&S
Portion)*3,170,000 1,135,000 390,000 13,583 403,583 745,000
3,100,000$ 1,110,000$ 74,183$ 1,184,183$ 1,990,000$
* Portion of debt is transferred to General Debt Service Fund
CITY OF WEST UNIVERSITY PLACE
WATER & SEWER DEBT SERVICE
SCHEDULE OF FISCAL YEAR REQUIREMENTS
Principal & Interest
Requirements for 2020
86
Fiscal Year Principal *
Interest Due 2/1
*
Interest Due 8/1
*Interest Total
2020 1,110,000 43,900 30,283 74,183 1,184,183
2021 1,050,000 30,283 14,137 44,420 1,094,420
2022 940,000 14,137 - 14,137 954,137
3,100,000$ 88,320$ 44,420$ 132,740$ 3,232,740$
CITY OF WEST UNIVERSITY PLACE
WATER & SEWER DEBT SERVICE
PRINCIPAL AND INTEREST REQUIREMENTS
As of January 1, 2020
* Includes amount transferred to General Debt Service Fund for W&S portion of 2010
Permanent Improvement Refunding Bonds and 2016 GO Refunding Bonds.
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
202020212022Annual Debt Service Requirements
Principal Interest
87
Budget 2020
FINANCE DEPARTMENT (W&S FUND)
The Finance Department responsibilities include billing and collection of West University Place’s
water, sewer, solid waste, Direct Link and other miscellaneous charges included on the customer’s
utility bill.
FINANCE DEPARTMENT DIVISION (W&S FUND)
Utility Billing – Bills and collects fees associated with the City’s water and sewer systems, solid
waste and Direct Link. (2020 Budget $271,700)
FINANCE DEPARTMENT (W&S FUND) 2020 GOALS
Continue utility customer service training for all Finance staff members.
Review and update, as necessary, all utility billing financial processes to maximize
efficiencies.
Achieve over 50% of utility customers that receive billing statements each month
electronically versus regular mail.
With the implementation of the new online payment portal, continue to increase customers
that pay their monthly utility bill on an automatic recurring basis.
Utilize the City’s website, social media, emails, and mailings to continue to strive for
superior customer service.
FINANCE DEPARTMENT (W&S FUND) BUDGET HIGHLIGHTS
Authorized full-time employees – 2 (2019 authorized full-time employees – 2)
Total budget - $271,700 (2019 total budget - $246,800)
88
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
Utility Billing & Customer Service
Personnel 162,848$ 142,452$ 145,250$ 135,405$ 151,500$
Operating charges 115,593 96,347 101,050 103,200 119,700
Capital - - 500 400 500
Total 278,441 238,800 246,800 239,005 271,700
Total Department 278,441$ 238,800$ 246,800$ 239,005$ 271,700$
Finance Department Staffing Schedule (W&S Fund)
2019 2020
POSITION GRADE BUDGET BUDGET MINIMUM MAXIMUM
Finance - Utility Billing
Accounting/Sr. Customer
Service Rep G16 1 1 48,972 71,009
Accounting Specialist -
Utility Billing G14 1 1 35,887 52,036
Total Finance (W&S Fund)2 2
FINANCE DEPARTMENT
SALARY RANGE
89
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 118,097 $ 89,053 $ 97,000 $ 94,800 $ 99,500
OVERTIME 18,693 6,652 10,000 3,900 10,000
LONGEVITY 750 85 200 255 400
HEALTH & DENTAL 11,074 13,536 14,550 14,300 15,000
TMRS 18,906 13,265 14,000 12,900 14,300
FICA 10,449 7,296 8,200 7,300 8,200
WORKERS COMPENSATION 262 180 200 200 100
ALLOWANCES - 641 - - -
OTHER BENEFITS 850 463 600 500 500
HSA CONTRIBUTION - - - 750 3,000
EMPLOYEE RELATIONS - - 500 500 500
ACCRUED VACATION (34,068) 4,607 - - -
PENSION EXPENSE 16,584 1,391 - - -
OPEB EXPENSE 1,252 5,283 - - -
PERSONNEL 162,848 142,452 145,250 135,405 151,500
OFFICE SUPPLIES 47 641 200 100 200
COMMUNICATION 22 - - - -
EQUIPMENT LEASE/RENTAL 5,299 2,872 4,150 3,200 3,600
TRAVEL & TRAINING - - 2,500 2,000 2,500
CREDIT CARD FEES 36,333 37,824 38,300 47,000 56,500
OTHER CONTRACTED SERVICES 73,892 55,011 55,900 50,900 56,900
OPERATIONS 115,593 96,347 101,050 103,200 119,700
FURNITURE & EQUIP <$5000 - - 500 400 500
CAPITAL - - 500 400 500
FINANCE DIVISION TOTAL 278,441$ 238,800$ 246,800$ 239,005$ 271,700$
WATER AND SEWER FUND
FINANCE DEPARTMENT
Finance Division Line Item Budget
90
Budget 2020
PUBLIC WORKS DEPARTMENT (W&S FUND)
The Public Works Department responsibilities include operating the City’s water and sewer
systems.
PUBLIC WORKS DEPARTMENT DIVISION (W&S FUND)
Operations – Operates and maintains the City’s water and sewer systems. (2020 Budget -
$4,601,400)
PUBLIC WORKS DEPARTMENT (W&S FUND) 2020 GOALS
Complete a flood protection study for the Wastewater Treatment Plant offices and equipment.
Review and evaluate the Wastewater Master Plan to determine alternatives in wastewater
processing.
Complete an inventory of all pre-1939 cast iron water pipes to maintain a proactive
replacement program.
Identify excess inflow into the sanitary sewer system to reduce flow and processing at the
treatment plant during rain events.
Complete the installation of new weirs for the clarifiers at the treatment plant that are beyond
their service life.
Complete the installation of additional water disinfection equipment at the Milton Street and
the Wakeforest Street Pump Stations that ensure compliance with drinking water standards.
Create a comprehensive project and equipment list to ensure they are included in the
Community Improvement Plan and Equipment Replacement Fund.
Develop a robust cross training program and provide more install training opportunities to
supplement current staffing.
PUBLIC WORKS DEPARTMENT (W&S FUND) BUDGET HIGHLIGHTS
Authorized full-time employees – 11 (2019 authorized full-time employees – 11)
Total operations budget - $4,601,400 (2019 total budget - $4,291,050)
Purchase of surface water from the City of Houston - $1,530,000 (2019 Budget - $1,500,000)
Increase in water/sewer maintenance ($57,000)
Enhanced City Engineer Services ($25,000)
Began Funding of equipment to be replaced in the Asset Replacement Fund ($86,900)
91
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
W&S Fund Operations
Personnel 1,117,184$ 1,076,456$ 1,053,500$ 1,049,475$ 1,117,200$
Operating charges 2,847,480 2,983,754 3,110,050 3,054,600 3,218,200
Capital 11,419 94,720 127,500 47,000 266,000
Total 3,976,083 4,154,929 4,291,050 4,151,075 4,601,400
Total Department 3,976,083$ 4,154,929$ 4,291,050$ 4,151,075$ 4,601,400$
Public Works Department Staffing Schedule (W&S Fund)
2019 2020
POSITION GRADE BUDGET BUDGET MINIMUM MAXIMUM
Public Works - Operations
Public Works Manager G32 1 1 89,541 143,266
Field Services Supervisor G18 1 1 57,500 83,376
Plant Supervisor G18 1 1 57,500 83,376
Crew Leader G16 2 2 48,972 71,009
Plant Operator, Sr.G16 2 2 48,972 71,009
Plant Operator G14 1 1 35,887 52,036
Driver/Equipment Operator G14 1 1 35,887 52,036
Maintenance Worker I G12 2 2 28,313 41,054
Total Public Works (W&S Fund)11 11
PUBLIC WORKS DEPARTMENT
SALARY RANGE
92
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 616,898 $ 631,376 $ 646,500 $ 657,500 $ 698,300
ON CALL 13,125 14,265 13,800 13,800 14,800
OVERTIME 54,750 64,633 70,000 70,000 70,000
LONGEVITY 7,265 6,982 7,600 6,800 6,800
HEALTH & DENTAL 128,571 136,123 143,500 128,700 132,300
TMRS 96,555 99,166 96,900 96,400 103,800
FICA 50,161 51,314 53,500 53,200 57,300
WORKERS COMPENSATION 12,542 13,055 11,500 12,700 8,900
ALLOWANCES 6,913 5,696 5,000 3,700 5,600
OTHER BENEFITS 5,934 2,845 3,200 3,000 3,400
HSA CONTRIBUTION - - - 3,625 14,500
EMPLOYEE RELATIONS 1,305 1,402 2,000 50 1,500
ACCRUED VACATION 18,481 (301) - - -
PENSION EXPENSE 97,173 10,404 - - -
OPEB EXPENSE 7,511 39,497 - - -
PERSONNEL 1,117,184 1,076,456 1,053,500 1,049,475 1,117,200
OFFICE SUPPLIES 1,610 1,398 1,600 1,600 1,600
OPERATING SUPPLIES 22,720 16,547 20,000 20,000 24,500
FUEL 9,846 12,118 14,000 14,000 17,000
TREATMENT CHEMICALS 87,255 104,152 120,000 100,000 100,000
EQUIPMENT MAINTENANCE 31,517 22,334 27,000 25,000 27,300
VEHICLE MAINTENANCE 19,012 22,760 15,000 15,000 15,000
BUILDING & GROUNDS MAINTENANCE 30,534 68,762 51,000 50,000 50,000
WATER SYSTEM MAINTENANCE 115,612 154,300 160,000 160,000 198,000
SEWER SYSTEM MAINTENANCE 166,735 127,096 151,000 151,000 170,000
COMMUNICATION - - 400 50 50
ELECTRIC SERVICE 400,641 431,309 450,000 450,600 370,000
SURFACE WATER 1,460,902 1,470,385 1,500,000 1,500,000 1,530,000
NATURAL GAS SERVICE 301 327 350 350 350
EQUIPMENT LEASE/RENTAL 1,098 1,040 1,200 1,200 1,200
PROFESSIONAL DUES 2,478 226 2,700 2,700 2,800
TRAVEL & TRAINING 10,862 9,303 33,000 18,800 23,000
SLUDGE REMOVAL 42,550 51,010 55,000 40,000 55,000
OTHER CONTRACTED SERVICES 234,127 261,108 260,000 260,000 297,500
RESIDENT REIMBURSEMENT - - - 1,500 3,000
COMMUNITY RELATIONS 10,178 10,880 20,000 15,000 13,000
TRANSFER TO VEHICLE REPLACEMENT
FUND 76,000 87,000 90,000 90,000 92,000
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 123,500 131,700 137,800 137,800 140,000
WATER AND SEWER FUND
PUBLIC WORKS DEPARTMENT
Operations Division Line Item Budget
93
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
WATER AND SEWER FUND
PUBLIC WORKS DEPARTMENT
Operations Division Line Item Budget
TRANSFER TO ASSET REPLACEMENT
FUND - - - - 86,900
OPERATING 2,847,480 2,983,754 3,110,050 3,054,600 3,218,200
FURNITURE & EQUIP <$5000 1,884 - - - -
OTHER EQUIPMENT 9,535 14,063 42,500 32,000 101,000
OTHER CONSTRUCTION COSTS - 80,658 85,000 15,000 165,000
CAPITAL 11,419 94,720 127,500 47,000 266,000
OPERATIONS DIVISION TOTAL 3,976,083$ 4,154,929$ 4,291,050$ 4,151,075$ 4,601,400$
94
Budget 2020
SOLID WASTE FUND
SUMMARY DISCUSSION
The Solid Waste Fund is an enterprise fund and, as business enterprises in the private sector, is
meant to be self-supporting. The Solid Waste Fund accounts for the revenue, expenditures and
transfers associated with the collection and recycling or disposal of solid waste.
Financial Activity in 2019 - For the year ending December 31, 2019, the Solid Waste Fund is
expected to have revenue of about $1.75 million for solid waste services.
The direct cost of providing solid waste services in 2019, excluding transfers, is expected to be
$1.53 million. Direct costs include personnel, capital equipment, supplies and services directly
related to the curbside collection of solid waste, recycling, trash disposal and street sweeping.
The largest single service cost is the fee for the collection and disposal of solid waste.
Administration, human resources, legal services, risk management, utility billing, finance and
accounting are examples of indirect costs associated with providing solid waste services. The
Solid Waste Fund reimbursed the General Fund $260,000 for these indirect costs, bringing
estimated 2019 total costs of service to $1.79 million.
The 2020 Budget - For the year ending December 31, 2020, the Solid Waste Fund is expected to
have revenue of about $1.80 million for solid waste services. Rates for Solid Waste customers
will be increasing by $1.70 per month (5%) for regular customers and by $0.87 per month (5%)
for senior discount customers.
Total expenditures are expected to be $1.88 million. This budget increases the transfer to the
general fund for indirect costs to $310,000. The Recycling Facility division remaining minimum
costs were transferred to the curbside solid waste division in 2018. Based on changes made the
working capital is anticipated to be healthy and well in excess of the 10% reserve requirement.
95
Budget 2020
PUBLIC WORKS DEPARTMENT (SOLID WASTE FUND)
The Public Works Department Solid Waste & Recycling Division is responsible to provide
curbside solid waste, recycling, green waste collection and street sweeping. Residents will
receive manual curbside solid waste collection twice per week, manual recycling collection once
per week, green waste collection once per week, and street sweeping services once per week.
PUBLIC WORKS DEPARTMENT DIVISIONS (SOLID WASTE FUND)
Curbside Solid Waste – Collects and disposes of solid waste. (2020 Budget - $971,800)
Recycle Facility – Balance of costs transferred to curbside solid waste in 2018. (2020 Budget -
$0)
Curbside Recycling – Collects and recycles recyclable waste. (2020 Budget - $395,100)
Curbside Green Waste Recycling – Collects and recycles recyclable yard waste. (2020 Budget
- $199,900)
PUBLIC WORKS DEPARTMENT 2020 GOALS (SOLID WASTE FUND)
Explore education concepts to reduce the amount of waste being generated per household.
Continue to work with the Recycling and Solid Waste Reduction board to increase the City’s
recycling efforts and reduce contamination in the recycling stream and evaluate the recycling
collection process.
Continue to push technology to continue to educate and enforce the City’s solid waste, recycling
and yard waste placement guidelines and reduce the use of print.
Actively monitor and continue to enforce the City’s proper placement requirements.
Continue to achieve a high satisfaction service rating for all collection services while minimizing
misses and complaints.
Create a formal safety incentive program for Driver/Equipment Operators.
Continue employee development through technical, management and leadership training.
PUBLIC WORKS DEPARTMENT BUDGET HIGHLIGHTS
(SOLID WASTE FUND)
Authorized full-time employees – 7 (2019 authorized full-time employees – 7).
Total budget - $1,876,800 (2019 total budget - $1,821,100).
Fees for disposal of solid waste - $318,000 (2019 budget - $296,000).
Payment to the General Fund - $310,000 (2019 budget - $310,000).
Recycling disposal/processing fee increased $20,000.
96
SOLID WASTE FUND
STATEMENT OF REVENUES AND EXPENDITURES
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES
FEMA REIMBURSEMENT -$ 19,873$ -$ -$ -$
SOLID WASTE COLLECTION 1,729,184 1,750,275 1,752,000 1,735,300 1,785,700
SOLID WASTE SPECIAL COLLECTION 100 500 500 2,000 500
SALE OF RECYCLABLES 12,876 2,319 - - -
EARNINGS ON INVESTMENTS 3,292 9,638 7,900 10,700 10,200
MISCELLANEOUS 39,881 10,348 600 700 600
TOTAL REVENUE 1,785,333 1,792,954 1,761,000 1,748,700 1,797,000
EXPENDITURES BY DIVISION
CURBSIDE SOLID WASTE 940,481 980,557 953,600 966,940 971,800
RECYCLING FACILITY 7,356 - - - -
CURBSIDE RECYCLING 291,184 340,477 365,800 373,625 395,100
CURBSIDE GREEN WASTE RECYCLING 153,562 167,587 191,700 192,025 199,900
TRANSFER TO GENERAL FUND 59,400 260,000 310,000 260,000 310,000
TOTAL EXPENDITURES 1,451,983 1,748,622 1,821,100 1,792,590 1,876,800
NET REVENUES (EXPENDITURES)333,350 44,332 (60,100) (43,890) (79,800)
BEGINNING WORKING CAPITAL 209,278 448,806 555,092 493,138 449,248
ENDING WORKING CAPITAL 542,628$ 493,138$ 494,992$ 449,248$ 369,448$
97
SOLID WASTE FUND
STATEMENT OF REVENUES AND EXPENDITURES
Actual Actual Budget Estimated Budget
2015 2017 2018 2019 2019 2020
REVENUES
FEMA REIMBURSEMENT $ - $ 19,873 $ - $ - $ -
SOLID WASTE COLLECTION 1,729,184 1,750,275 1,752,000 1,735,300 1,785,700
SOLID WASTE SPECIAL
COLLECTION 100 500 500 2,000 500
SALE OF RECYCLABLES 12,876 2,319 - - -
EARNINGS ON INVESTMENTS 3,292 9,638 7,900 10,700 10,200
MISCELLANEOUS 39,881 10,348 600 700 600
TOTAL REVENUE 1,785,333 1,792,954 1,761,000 1,748,700 1,797,000
EXPENDITURES
REGULAR WAGES 303,953 312,644 323,100 319,500 332,200
OVERTIME 22,006 15,992 20,500 17,900 18,500
LONGEVITY 2,530 3,020 3,600 3,440 3,800
HEALTH & DENTAL 69,005 60,511 58,200 60,700 63,500
TMRS 45,373 45,603 45,800 45,100 46,300
FICA 24,037 24,244 25,800 24,800 25,800
WORKERS COMPENSATION 12,520 13,002 12,500 12,700 9,800
ALLOWANCES - 234 - - -
OTHER BENEFITS 2,938 1,650 1,900 1,800 1,800
HSA CONTRIBUTION - - - 2,750 11,000
EMPLOYEE RELATIONS 1,172 1,332 1,500 1,500 1,500
ACCRUED VACATION 3,586 (9,286) - - -
PENSION EXPENSE 39,258 26,899 - - -
OPEB EXPENSE 3,755 18,162 - - -
OFFICE SUPPLIES - 145 200 200 200
OPERATING SUPPLIES 8,381 8,834 12,200 12,200 12,700
FUEL 36,105 47,841 57,000 51,000 61,000
EQUIPMENT MAINTENANCE 29 39,965 2,000 2,000 2,500
VEHICLE MAINTENANCE 99,813 78,963 43,500 73,000 61,500
ELECTRIC SERVICE 595 2,287 1,600 600 700
SURFACE WATER - 502 4,000 4,000 4,000
PROFESSIONAL DUES 281 237 900 900 900
TRAVEL & TRAINING 4,805 3,407 5,000 - 3,000
DISPOSAL FEE 201,154 259,903 296,000 295,000 318,000
LANDFILL MAINTENANCE 6,439 9,450 12,000 12,000 12,000
OTHER CONTRACTED SERVICES 248,071 239,470 289,000 280,000 285,000
COMMUNITY RELATIONS 6,629 18,764 25,000 17,000 21,000
BAD DEBT EXPENSE 930 847 - - -
OTHER EQUIPMENT 1,256 5,600 8,000 33,100 8,000
CONSTRUCTION COSTS 10,160 - 3,000 2,600 3,000
98
SOLID WASTE FUND
STATEMENT OF REVENUES AND EXPENDITURES
Actual Actual Budget Estimated Budget
2015 2017 2018 2019 2019 2020
TRANSFER TO GENERAL FUND 59,400 260,000 310,000 260,000 310,000
TRANSFER TO VEHICLE
REPLACEMENT FUND 192,000 217,000 215,000 215,000 215,000
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 45,800 41,400 43,800 43,800 44,100
TOTAL EXPENDITURES 1,451,983 1,748,622 1,821,100 1,792,590 1,876,800
NET REVENUES (EXPENDITURES)333,350 44,332 (60,100) (43,890) (79,800)
BEGINNING FUND BALANCE 209,278 448,806 555,092 493,138 449,248
ENDING FUND BALANCE 542,628$ 493,138$ 494,992$ 449,248$ 369,448$
99
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
Curbside Solid Waste
Personnel 390,290$ 379,309$ 362,100$ 360,340$ 376,000$
Operating charges 599,375 861,249 898,500 836,500 902,800
Capital 10,216 - 3,000 30,100 3,000
Total 999,881 1,240,557 1,263,600 1,226,940 1,281,800
Recycling Facility
Personnel -$ -$ -$ -$ -$
Operating charges 6,156 - - - -
Capital 1,200 - - - -
Total 7,356 - - - -
Curbside Recycling
Personnel 86,498$ 78,066$ 72,600$ 71,825$ 77,300$
Operating charges 204,686 256,812 285,200 296,200 309,800
Capital - 5,600 8,000 5,600 8,000
Total 291,184 340,477 365,800 373,625 395,100
Curbside Green Waste Recycling
Personnel 53,346$ 56,633$ 58,200$ 58,025$ 60,900$
Operating charges 100,215 110,955 133,500 134,000 139,000
Total 153,562 167,587 191,700 192,025 199,900
Total Department 1,451,983$ 1,748,622$ 1,821,100$ 1,792,590$ 1,876,800$
Public Works Department Staffing Schedule (Solid Waste Fund)
2019 2020
POSITION GRADE BUDGET BUDGET MINIMUM MAXIMUM
Public Works
Curbside Solid Waste
Crew Chief G17 1 1 52,400 75,981
Crew Leader-Solid Waste G15 1 1 41,638 60,376
Driver/Equipment Operator G14 3 3 35,887 52,036
Curbside Recycling
Driver/Equipment Operator G14 1 1 35,887 52,036
Curbside Green Waste Recycling
Driver/Equipment Operator G14 1 1 35,887 52,036
TOTAL SOLID WASTE FUND 7 7
PUBLIC WORKS SOLID WASTE
SALARY RANGE
100
Curbside Solid Waste Line Item Budget
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 221,743 $ 226,314 $ 235,400 $ 232,000 $ 241,400
OVERTIME 16,222 11,401 15,000 12,700 13,000
LONGEVITY 1,700 2,040 2,400 2,340 2,600
HEALTH & DENTAL 53,682 48,456 45,700 48,600 48,900
TMRS 33,158 32,974 33,100 32,700 33,600
FICA 17,501 17,474 18,600 18,000 18,500
WORKERS COMPENSATION 9,135 9,508 9,100 9,200 7,200
ALLOWANCES - 234 - - -
OTHER BENEFITS 1,990 1,178 1,300 1,300 1,300
HSA CONTRIBUTION - - - 2,000 8,000
EMPLOYEE RELATIONS 1,172 1,332 1,500 1,500 1,500
ACCRUED VACATION 2,469 (8,628) - - -
PENSION EXPENSE 29,013 22,101 - - -
OPEB EXPENSE 2,504 14,923 - - -
PERSONNEL 390,290 379,309 362,100 360,340 376,000
OFFICE SUPPLIES - 145 200 200 200
OPERATING SUPPLIES 7,643 7,837 11,000 11,000 11,500
FUEL 20,986 26,169 29,000 30,000 35,000
EQUIPMENT MAINTENANCE - 39,048 1,000 1,000 1,500
VEHICLE MAINTENANCE 55,401 46,746 25,000 25,000 30,000
ELECTRIC SERVICE - 2,287 1,600 600 700
SURFACE WATER - 502 4,000 4,000 4,000
PROFESSIONAL DUES 281 237 900 900 900
TRAVEL & TRAINING 4,805 3,407 5,000 - 3,000
DISPOSAL FEE 175,565 167,075 180,000 180,000 182,000
LANDFILL MAINTENANCE 6,439 9,450 12,000 12,000 12,000
OTHER CONTRACTED SERVICES 121,983 128,395 144,000 140,000 140,000
COMMUNITY RELATIONS 441 6,503 13,000 10,000 10,000
BAD DEBT EXPENSE 930 847 - - -
TRANSFER TO GENERAL FUND 59,400 260,000 310,000 260,000 310,000
TRANSFER TO VEHICLE REPLACEMENT
FUND 123,000 137,000 135,000 135,000 135,000
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 22,500 25,600 26,800 26,800 27,000
OPERATING 599,375 861,249 898,500 836,500 902,800
OTHER EQUIPMENT 1,256 - - 27,500 -
CONSTRUCTION COSTS 8,960 - 3,000 2,600 3,000
CAPITAL 10,216 - 3,000 30,100 3,000
CURBSIDE SOLID WASTE DIVISION
TOTAL 999,881$ 1,240,557$ 1,263,600$ 1,226,940$ 1,281,800$
PUBLIC WORKS DEPARTMENT
101
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
HSA CONTRIBUTION $ - $ - $ - $ - $ -
PERSONNEL - - - - -
FUEL (39) - - - -
ELECTRIC SERVICE 595 - - - -
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 5,600 - - - -
OPERATING 6,156 - - - -
CONSTRUCTION COSTS 1,200 - - - -
CAPITAL 1,200 - - - -
RECYCLING FACILITY DIVISION
TOTAL
7,356$ -$ -$ -$ -$
PUBLIC WORKS DEPARTMENT
Recycling Facility Division Line Item Budget
102
Curbside Recycling Division Line Item Budget
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 48,691 $ 48,302 $ 49,400 $ 48,900 $ 50,900
ON CALL - - - - -
OVERTIME 4,169 2,911 3,500 3,600 3,500
LONGEVITY 830 890 1,000 950 1,000
HEALTH & DENTAL 6,582 5,047 5,300 5,000 7,300
TMRS 7,383 7,158 7,200 7,000 7,200
FICA 3,987 3,755 4,000 3,700 4,100
WORKERS COMPENSATION 2,041 1,984 1,900 2,000 1,500
OTHER BENEFITS 513 244 300 300 300
HSA CONTRIBUTION - - - 375 1,500
ACCRUED VACATION 805 (260) - - -
PENSION EXPENSE 10,245 4,798 - - -
OPEB EXPENSE 1,252 3,238 - - -
PERSONNEL 86,498 78,066 72,600 71,825 77,300
OPERATING SUPPLIES 738 997 1,200 1,200 1,200
FUEL 10,691 15,994 21,000 15,000 18,000
EQUIPMENT MAINTENANCE 29 917 1,000 1,000 1,000
VEHICLE MAINTENANCE 34,666 24,895 13,000 35,000 21,500
DISPOSAL FEE 11,777 81,354 100,000 100,000 120,000
OTHER CONTRACTED SERVICES 71,897 64,595 80,000 80,000 80,000
COMMUNITY RELATIONS 6,188 12,260 12,000 7,000 11,000
TRANSFER TO VEHICLE REPLACEMENT
FUND 51,000 40,000 40,000 40,000 40,000
TRANSFER TO TECHNOLOGY
MANAGEMENT FUND 17,700 15,800 17,000 17,000 17,100
OPERATING 204,686 256,812 285,200 296,200 309,800
OTHER EQUIPMENT - 5,600 8,000 5,600 8,000
CAPITAL - 5,600 8,000 5,600 8,000
CURBSIDE RECYCLING DIVISION
TOTAL 291,184$ 340,477$ 365,800$ 373,625$ 395,100$
PUBLIC WORKS DEPARTMENT
103
Curbside Green Waste Recycling Division Line Item Budget
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REGULAR WAGES $ 33,519 $ 38,028 $ 38,300 $ 38,600 $ 39,900
OVERTIME 1,615 1,680 2,000 1,600 2,000
LONGEVITY - 90 200 150 200
HEALTH & DENTAL 8,740 7,009 7,200 7,100 7,300
TMRS 4,832 5,470 5,500 5,400 5,500
FICA 2,548 3,015 3,200 3,100 3,200
WORKERS COMPENSATION 1,344 1,509 1,500 1,500 1,100
OTHER BENEFITS 435 229 300 200 200
HSA CONTRIBUTION - - - 375 1,500
ACCRUED VACATION 312 (399) - - -
PERSONNEL 53,346 56,633 58,200 58,025 60,900
FUEL 4,466 5,678 7,000 6,000 8,000
VEHICLE MAINTENANCE 9,747 7,322 5,500 13,000 10,000
DISPOSAL FEE 13,811 11,475 16,000 15,000 16,000
OTHER CONTRACTED SERVICES 54,191 46,480 65,000 60,000 65,000
TRANSFER TO VEHICLE REPLACEMENT
FUND 18,000 40,000 40,000 40,000 40,000
OPERATING 100,215 110,955 133,500 134,000 139,000
CURBSIDE GREEN WASTE RECYCLING
DIVISION TOTAL 153,562$ 167,587$ 191,700$ 192,025$ 199,900$
PUBLIC WORKS DEPARTMENT
104
Budget 2020
INTERNAL SERVICE FUNDS
SUMMARY DISCUSSION
Internal Service Funds provide accounting and budgetary control over expenditures that are
common to all funds. Furthermore, they centralize the budget authority over costs that can vary
significantly from year to year. The City of West University Place has established five Internal
Service Funds:
VEHICLE REPLACEMENT FUND
The Vehicle Replacement Fund (VRF) finances the purchase of rolling stock routinely used in
providing the city’s services. Trucks, automobiles, tractors, trailers, ambulances and vans are
examples of the types of vehicles this fund finances for other funds. Each city department makes
contributions to the VRF based on the estimated life and replacement cost of the vehicles it uses.
The VRF makes purchases when a combination of age and repair cost indicates that the item has
reached the end of its service life.
TECHNOLOGY MANAGEMENT FUND
The management and funding of the city’s technology is accounted for in the Technology
Management Fund. Technology is integral to the city’s ability to provide efficient and necessary
services to citizens. The cost of implementing new technology and maintaining the city’s
existing computer hardware, software and networks has grown into a major expenditure. The
Technology Management Fund was created to centralize those expenditures, consolidate the
management of the resources needed to maintain existing information technology systems, and
to deploy new solutions.
ASSET REPLACEMENT FUND
The Asset Replacement Fund (ARF) prior to 2020 was formerly known as the Equipment
Replacement Fund (ERF). This fund is a newer fund that began in 2011. The seed funding came
from a transfer from the excess General Fund reserves. The ARF finances the purchase of assets
routinely used in providing the city’s services. The ARF operates in the same manner as the
VRF in that each city department makes contributions to the ARF based on the estimated life and
replacement cost of the asset it uses. The ARF will purchase assets when a combination of age
and repair cost indicates that the machine has reached the end of its service life.
EMPLOYEE BENEFITS FUND
The Employee Benefits Fund provides a systematic approach to accumulating the funds needed
for employee insurance benefits. Each city operating fund contributes to the Employee Benefits
Fund on the basis of the estimated cost of each employee’s insurance benefits.
105
Budget 2020
INTERNAL SERVICE FUNDS (Continued)
HUMAN RESOURCES SERVICES FUND
The Human Resources Services Fund was created in the 2020 budget. The City General Fund
contributes to the fund. The Fund provides a mechanism to pay for non-insurance related human
resource expenses and to fund large retirement payouts when needed.
106
Budget 2020
VEHICLE REPLACEMENT FUND
The Vehicle Replacement Fund (VRF) facilitates the accounting and oversight for the purchase
of rolling stock routinely used in providing City services. Each department makes contributions
to the VRF based on the estimated life and replacement cost of the vehicles it uses. The VRF
makes purchases when a combination of age and repair cost indicates that the item has reached
the end of its service life.
Currently there are 60 vehicles across various departments maintained by the City.
37 for Public Works Department
12 for the Police Department
7 for the Fire Department
4 for the Parks & Recreation Department
The City also maintains 11 items such as backhoe, excavators, etc. and 13 utility trailers.
2019 Financial Activity - Revenue in the VRF will be higher than anticipated than the 2019
Budget due to retired vehicles sold at auction and higher earnings on investment. Expenditures
in 2019 to the VRF will be higher than originally budgeted due to the addition of two police
vehicles, approximately $90,000 total that was added during 2019 by budget amendment.
2020 Budget - Transfers from other funds in 2020 are expected to be $648,300. The budgeted
expenditures in 2020 are $959,000, which refurbishes or replaces the following:
Fire
Replace Pierce Fire Pumper ($750,000)
Purchase Fire Marshall Truck which replaces Fire Marshall SUV ($32,000)
Public Works
Animal Transport Vehicle replacement ($56,000)
Ford Escape replacement ($27,000)
Chevrolet 1500 Pickup replacement ($30,000)
New High Water Vehicle ($25,000)
Chevrolet 1500 Pickup replacement for Water/Sewer ($30,000)
Stanley Hydo Pack replacement for Water/Sewer ($9,000)
107
VEHICLE REPLACEMENT FUND
STATEMENT OF REVENUES AND EXPENDITURES
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES
SALE OF CITY PROPERTY 10,850$ 875$ -$ 15,850$ -$
EARNINGS ON INVESTMENTS 17,619 41,915 34,000 48,700 46,200
TRANSFER FROM GENERAL FUND 331,300 390,300 343,300 343,300 348,500
TRANSFER FROM WATER & SEWER FUND 76,000 87,000 90,000 90,000 92,000
TRANSFER FROM SOLID WASTE FUND 192,000 217,000 215,000 215,000 215,000
TOTAL REVENUES 627,769 737,090 682,300 712,850 701,700
EXPENDITURES
AUTOMOBILES 5,277 48,081 30,000 212,000 115,000
LIGHT TRUCKS - - 26,000 28,000 60,000
TRUCKS 30,166 18,193 150,000 150,000 775,000
OTHER EQUIPMENT 2,014 4,193 - 4,600 9,000
TOTAL EXPENDITURES 37,457 70,467 206,000 394,600 959,000
NET REVENUES (EXPENDITURES)590,311 666,623 476,300 318,250 (257,300)
BEGINNING FUND BALANCE 1,661,650 2,251,961 2,367,761 2,918,585 3,236,835
ENDING FUND BALANCE 2,251,961$ 2,918,585$ 2,844,061$ 3,236,835$ 2,979,535$
108
UNIT #VEHICLE DESCRIPTION
DEPARTMENT
ASSIGNED
SCHEDULED
REPLACEMENT
YEAR
ESTIMATED
REPLACEMENT
COST
101 F-150 Ext. Cab PU 4x2 Police 2021 $45,000
104 Chevy Caprice - Unmarked Police 2021 $44,000
130 Ford Interceptor Patrol - SUV Police 2021 $54,000
132 Ford Interceptor Patrol - SUV Police 2021 $54,000
653 Ameritrail 8x16 Trailer (long trailer)Public Works 2021 $4,000
707 F-250 Reg. Cab Public Works 2021 $41,000
745 Case Backhoe - Model 580SN-2WD Public Works 2021 $100,000
823 Kubota Trackhoe - Model KV41-VR1T4 Public Works 2021 $35,000
$377,000
102 Toyota Sienna Mini-Van Police 2022 $38,000
218 Surburban 4x2 - Command Vehicle Fire 2022 $69,000
302 E-250 Ford Van with Maven Conv. Kit Public Works 2022 $68,000
409 E-350 with Starcraft 14 passenger bus body Parks 2022 $80,000
412 Ford F-250 Ext. Cab w/ Service Body Parks 2022 $51,000
702 Ford F450 w/ Teletop Service Body Public Works 2022 $72,000
703 Ford F450 w/ Teletop Service Body Public Works 2022 $72,000
704 Ford F450 w/ Teletop Service Body Public Works 2022 $72,000
712 Ford F-250 Diesel with RKI L56 Service Body - 4x2 Public Works 2022 $47,000
749 GMC W5500 Jet Tricl Public Works 2022 $133,000
818 TCM Forklift - Model FD25 T7 Public Works 2022 $35,000
826 6' x 10' Utility Trailer Public Works 2022 $5,000
913 Freightliner FL70 w/ Altec 42' Bucket Public Works 2022 $100,000
915 Ford F450 Truck w/ Utility Body Public Works 2022 $56,000
919 F-250 Extended Cab 4x2 Public Works 2022 $43,000
$941,000
1 Ford Escape Public Works 2023 $35,000
134 Ford Interceptor Patrol - SUV Police 2023 $55,000
135 Ford Interceptor Patrol - SUV Police 2023 $55,000
213 Trailer Fire 2023 $15,000
601 F-250 Extended Cab w/ Dump Body Public Works 2023 $64,000
658 Trailer Mounted Pressure Washer Public Works 2023 $10,000
670 Volvo VHD w/Heil 2500 Durapack 25 yd body Public Works 2023 $327,000
819 Kubota Excavator - Model U45 Public Works 2023 $70,000
821 Air Compressor - Ingersol Rand XP185WIR Public Works 2023 $22,000
822 20' Utility/Equip. Trailer Public Works 2023 $14,000
827 Enclosed Cargo Trailer - 20' Traffic Response Public Works 2023 $12,000
$679,000
City of West University Place, Texas
VEHICLE REPLACEMENT SCHEDULE 2021 - 2025
2021 Vehicle & Equipment
Replacement Cost
2022 Vehicle & Equipment
Replacement Cost
2023 Vehicle & Equipment
Replacement Cost
109
UNIT #VEHICLE DESCRIPTION
DEPARTMENT
ASSIGNED
SCHEDULED
REPLACEMENT
YEAR
ESTIMATED
REPLACEMENT
COST
2 Ford Escape Public Works 2024 $34,000
136 Ford Interceptor Patrol - SUV Police 2024 $55,000
137 Ford Interceptor Patrol - SUV Police 2024 $55,000
138 Ford Interceptor Patrol - SUV Police 2024 $55,000
139 Ford Interceptor Patrol - SUV Police 2024 $55,000
550 F-450 Dump Truck Public Works 2024 $91,000
645 F-750 XLT w/Davis 5/6 Yd Dump Body Public Works 2024 $117,000
657 Intl 4300 M with Schwarze A7 Torndado Body Public Works 2024 $295,000
671 Volvo VHD w/Heil 2500 Durapack 25 yd body Public Works 2024 $328,000
705 F-350 XL Crewcab with Service Body Public Works 2024 $68,000
735 F-750 XLT Dump Truck Public Works 2024 $115,000
$1,268,000
307 Ford Escape Public Works 2025 $34,000
411 F-250 XL Ext. Cab with Tommy Lift Parks 2025 $51,000
548 2000 Ameritrail w/ Miller WEL w/ Doors Public Works 2025 $12,000
642 JD 410J Backhoe Public Works 2025 $161,000
672 Volvo HDR w/ Heil 2500 Durapack 25 yd body Public Works 2025 $334,000
902 Sprinter Van 144" WB / 2500 High Roof Cargo Van Public Works 2025 $77,000
903 Ford Explorer - 4x2 Public Works 2025 $45,000
$714,000
* The replacement schedule is shown for informational purposes only. Depending on various factors, vehicles may get
replaced before or after stated years shown.
2024 Vehicle & Equipment
Replacement Cost
2025 Vehicle & Equipment
Replacement Cost
110
Budget 2020
TECHNOLOGY MANAGEMENT FUND
Technology plays a major role in the efficient, cost effective delivery of all City services. The
Technology Management Fund was created to centralize costs and standardize the City’s
technology infrastructure.
2019 Financial Activity - In 2019, transfers from other funds are expected to be $1,617,100 and
total revenues are projected to be $1,624,100. Total expenditures are expected to reach
$1,630,365.
2020 Budget - The 2020 Budget projects transfers from other funds amounting to $1,687,200.
Expenditures for operations are budgeted to be $1,613,500.
TECHNOLOGY MANAGEMENT FUND 2020 GOALS
Perform Penetration and Vulnerability testing
1. Penetration test - colloquially known as a pen test, is an authorized simulated
attack on a computer system, performed to evaluate the security of the system.
2. Vulnerability test – Conduct Vulnerability An assessment process that is intended
to identify threats and the risks they pose typically involves the use of automated
testing tools, such as network security scanners.
Migrate in-house Exchange 2013 (End of Life) to Office 365 (G3 – email only) email
system.
Review and assess vendor security and data access to the City’s network and data.
Evaluate auditing software that can provide control over changes, configurations, and
access to IT environments.
Evaluate network and system management software for visibility (dashboard) of network
resources, alerting systems, and critical system.
Introduce Miel MicroLab software features and benefits to end-users.
TECHNOLOGY MANAGEMENT FUND BUDGET HIGHLIGHTS
Authorized full-time employees – 4 (2019 authorized full-time employees – 4).
Total budget – $1,613,500 (2019 total budget – $1,557,500).
Began funding of equipment to be replaced in Asset Replacement fund ($20,000).
111
TECHNOLOGY MANAGEMENT FUND
STATEMENT OF REVENUES AND EXPENDITURES
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES
CHARGES TO OPERATING FUNDS
TRANSFER FROM GENERAL FUND 1,301,100$ 1,394,100$ 1,435,500$ 1,435,500$ 1,496,400$
TRANSFER FROM WATER & SEWER FUND 123,500 131,700 137,800 137,800 140,000
TRANSFER FROM SOLID WASTE FUND 45,800 41,400 43,800 43,800 44,100
FEMA REIMBURSEMENT - 33,731 - - -
MISCELLANEOUS 3,159 740 - - -
EARNINGS ON INVESTMENTS 3,182 5,757 4,200 7,000 6,700
TOTAL REVENUES 1,476,741 1,607,428 1,621,300 1,624,100 1,687,200
EXPENDITURES
REGULAR WAGES 365,570$ 398,876$ 415,500$ 446,900$ 358,800$
ON CALL 4,560 2,640 2,800 2,900 2,800
OVERTIME 17,508 9,310 8,500 10,400 8,500
LONGEVITY 1,582 1,730 2,000 1,970 1,400
HEALTH & DENTAL 55,983 61,147 63,500 60,200 62,700
TMRS 55,276 58,152 57,200 61,700 52,900
FICA 27,874 29,380 30,400 34,300 27,300
WORKERS COMPENSATION 1,289 1,288 1,200 1,300 900
ALLOWANCES 11,367 10,560 9,800 10,100 10,400
OTHER BENEFITS 2,406 1,525 1,800 1,700 1,800
HSA CONTRIBUTION - - - 1,875 7,500
ACCUMULATED SICK LEAVE 310 - - - -
ACCRUED VACATION 10,926 13,967 - - -
PENSION EXPENSE 44,234 53,446 - - -
OPEB EXPENSE 2,504 23,161 - - -
PERSONNEL 601,387 665,182 592,700 633,345 535,000
OFFICE SUPPLIES - - - - 1,000
OPERATING SUPPLIES - - - - 10,000
EQUIPMENT MAINTENANCE 33,287 21,784 20,000 20,000 9,500
HARDWARE & SOFTWARE
MAINTENANCE CONTRACTS 523,157 490,469 600,000 575,000 630,000
TELE-COMMUNICATIONS & DATA &
RADIO 223,245 164,156 227,000 264,120 229,000
SOFTWARE LICENSES - - - - -
CONSULTANTS 21,834 8,477 15,000 15,000 15,000
PROFESSIONAL DUES - - - - 1,200
TRAVEL & TRAINING 5,157 8,426 12,800 12,800 11,800
OTHER CONTRACTED SERVICES 12,146 - - - 61,000
TECHNOLOGY PROJECTS 12 925 - 20,100 -
HIGH TECHNOLOGY REPLACEMENTS 41,747 107,177 90,000 90,000 90,000
TRANSFER TO ASSET REPLACEMENT
FUND - - - - 20,000
OPERATIONS 860,586 801,414 964,800 997,020 1,078,500
112
TECHNOLOGY MANAGEMENT FUND
STATEMENT OF REVENUES AND EXPENDITURES
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
TOTAL EXPENDITURES 1,461,973 1,466,596 1,557,500 1,630,365 1,613,500
NET REVENUES (EXPENDITURES)14,768 140,832 63,800 (6,265) 73,700
BEGINNING FUND BALANCE*28 (22,157) 74,302 118,674 112,409
ENDING FUND BALANCE 14,796$ 118,674$ 138,102$ 112,409$ 186,109$
*2018 beginning fund balance reflects a prior period audit adjustment
113
Budget 2020
ASSET REPLACEMENT FUND
The Asset Replacement Fund (ARF), formerly known as the Equipment Replacement Fund prior
to the 2020 Budget, began in 2011. The General Fund transferred excess reserves in 2012 and
2013 as seed funding for future asset replacements. Additional funds from the EnerNOC, Inc.
Demand Response Sales and Services Agreement are deposited into the ARF. The ARF is used
to finance the purchase of assets routinely used in providing the city’s services. The ARF
operates in the same manner as the Vehicle Replacement Fund (VRF) in that each city
department makes contributions to the ARF based on the estimated life and replacement cost of
the asset it uses. The ARF purchases assets when a combination of age and repair cost indicates
that the asset has reached the end of its service life.
The ARF is made up of various assets including equipment, furniture, and infrastructure
improvements with a cost of greater than $5,000.
2019 Financial Activity - In 2019, transfers from other funds are expected to be $575,400 and
total revenues are projected to be $625,100. Total expenditures are expected to be $412,100.
2020 Budget - Transfers from other funds in 2020 are expected to be $656,000. The budgeted
expenditures in 2020 are $181,800, which is for the following purchases:
PW-Facilities – Water Pump #1 and #2 Chillers for total of $11,000
Parks-WURC – 2 Recumbent Bikes for a total of $5,900
Parks-WURC – Two treadmills for total of $18,800
Parks-WURC – Fixed Arm Elliptical for total of $6,700
Parks-COL – Umbrellas for total of $5,900
Parks-COL – 70 Chaise Lounges for total of $16,000
Parks-COL – Quartz Aggregate Plaster for total of $117,500
The planned expenditures for the next five year period are also listed following the Statement of
Revenues and Expenditures.
114
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES
SALE OF CITY PROPERTY 507$ 2,100$ -$ -$ -$
MISCELLANEOUS 13,311 6,418 10,000 10,000 10,000
TRANSFER FROM GENERAL FUND 851,700 653,500 575,400 575,400 569,100
TRANSFER FROM WATER & SEWER
FUND - - - - 86,900
EARNINGS ON INVESTMENTS 13,450 35,994 28,200 39,700 37,700
TRANSFER FROM TECHNOLOGY
MANAGEMENT FUND - - - - 20,000
TOTAL REVENUES 878,968 698,011 613,600 625,100 723,700
EXPENDITURES
OTHER EQUIPMENT 12,596 24,501 257,800 213,000 181,800
CAPITAL PURCHASES RECLASSIFIED
AS ASSET 74,153 376,426
TOTAL EXPENDITURES 86,749 400,927 257,800 213,000 181,800
NET REVENUES (EXPENDITURES)792,219 297,084 355,800 412,100 541,900
BEGINNING FUND BALANCE 1,040,826 1,833,045 2,130,129 2,130,129 2,542,229
ENDING FUND BALANCE 1,833,045$ 2,130,129$ 2,485,929$ 2,542,229$ 3,084,129$
The Asset Replacement Fund was formerly (up to fiscal year 2020) called the Equipment Replacement Fund.
ASSET REPLACEMENT FUND
STATEMENT OF REVENUES AND EXPENDITURES
115
DESCRIPTION DEPARTMENT ASSIGNED
SCHEDULED
REPLACEMENT YEAR
ESTIMATED
REPLACEMENT
COST
Clary UPS-Buffalo/Rice Traffic 2021 6,000.00
Clary UPS-Buffalo/Sunset Traffic 2021 6,000.00
Clary UPS-Weslayan/University Traffic 2021 6,000.00
Clary UPS-Weslayan/Rice Traffic 2021 6,000.00
Pedestrian Indicators Traffic 2021 7,200.00
Pedestrian Indicators Traffic 2021 7,200.00
Pedestrian Indicators Traffic 2021 7,200.00
Pedestrian Indicators Traffic 2021 7,200.00
Pedestrian Indicators Traffic 2021 7,200.00
Signal Indication/Illumination Traffic 2021 13,750.00
Signal Indication/Illumination Traffic 2021 13,750.00
Signal Indication/Illumination Traffic 2021 13,750.00
Signal Indication/Illumination Traffic 2021 13,750.00
Signal Indication/Illumination Traffic 2021 13,750.00
Traffic Light Poles (2) and Mast Arms (4) (non-
decorative)Traffic 2021 40,000.00
Traffic Light Poles (2) and Mast Arms (4) (non-
decorative)Traffic 2021 40,000.00
Traffic Light Poles (2) and Mast Arms (4) (non-
decorative)Traffic 2021 40,000.00
Traffic Light Poles (2) and Mast Arms (4) (non-
decorative)Traffic 2021 40,000.00
Traffic Light Poles (2) and Mast Arms (4) (non-
decorative)Traffic 2021 40,000.00
RayPak Pool Heater PARD- Recreation Center 2021 20,166.00
UV System-6030 PARD- Recreation Center 2021 27,000.00
Lady Alligator PARD- Colonial Park Pool 2021 5,950.00
UV System-6050 PARD- Colonial Park Pool 2021 45,000.00
2021 Replacement Cost 426,866$
LifePack 15 cardiac monitor - Medic 1 Fire 2022 34,000.00
Video Processors Traffic 2022 5,000.00
Video Processors Traffic 2022 5,000.00
Video Processors Traffic 2022 5,000.00
Video Processors Traffic 2022 5,000.00
Video Processors Traffic 2022 5,000.00
Non-Potable Water Booster Pump 1 PW Operations 2022 9,800.00
Precor 835 AMT (2)PARD- Recreation Center 2022 16,500.00
Precor 833 TRM Treadmill (2)PARD- Recreation Center 2022 16,800.00
Wier Tennis Court Resurfacing PARD- Park Maintenance 2022 7,000.00
Judson Park Lighting PARD- Park Maintenance 2022 15,900.00
ASSET REPLACEMENT SCHEDULE
FIVE YEAR REPLACEMENT SCHEDULE
2021 - 2025
116
DESCRIPTION DEPARTMENT ASSIGNED
SCHEDULED
REPLACEMENT YEAR
ESTIMATED
REPLACEMENT
COST
ASSET REPLACEMENT SCHEDULE
FIVE YEAR REPLACEMENT SCHEDULE
2021 - 2025
Wier Irrigation PARD- Park Maintenance 2022 18,500.00
Lily Pad Entry Pads PARD- Colonial Park Pool 2022 21,400.00
2022 Replacement Cost 164,900$
PWPACK Facilities 2023 5,000.00
IceFD Facilities 2023 6,500.00
Air Handler #1 - CH Facilities 2023 12,100.00
Air Handler #2 - CH Facilities 2023 14,200.00
Air Handler #3 - CH Facilities 2023 13,700.00
Air Handler #4 - CH Facilities 2023 13,800.00
Submersible Pumps General Svcs 2023 9,600.00
Precor 835 EFX - Elliptical (moving arms) (2)PARD- Recreation Center 2023 15,500.00
Precor 833 TRM Treadmill (2-1)PARD- Recreation Center 2023 16,700.00
Whitt Johnson Irrigation PARD- Park Maintenance 2023 18,000.00
Huffington Irrigation PARD- Park Maintenance 2023 22,100.00
2023 Replacement Cost 147,200$
Pool heater Facilities 2024 27,000$
Non-Potable Water Booster Pump 2 PW Operations 2024 9,800$
Precor 835 Recumbent Bike (1)PARD- Recreation Center 2024 5,400$
Feature Pads (2)-1 PARD- Colonial Park Pool 2024 4,300$
Feature Pads (2)-2 PARD- Colonial Park Pool 2024 4,300$
Fabric for all structures PARD- Colonial Park Pool 2024 14,900$
UPS Tech Replacement Fund 2024 100,000$
2024 Replacement Cost 165,700$
Bunker Gear Replacement - mandated by Texas
Commission on Fire Protection (TCFP)Fire 2025 63,800.00
Water Pump #1 - CH Facilities 2025 6,000.00
Water Pump #2 - CH Facilities 2025 6,000.00
Large Grinder General Svcs 2025 5,600.00
Striper/Driver System General Svcs 2025 12,000.00
Tables-6030 PARD- Recreation Center 2025 5,250.00
Furniture replacement PARD- Recreation Center 2025 37,313.65
Defender (SP-41-48-1038)PARD- Recreation Center 2025 85,000.00
Town Center Irrigation PARD- Park Maintenance 2025 11,000.00
CB Irrigation PARD- Park Maintenance 2025 14,400.00
1M Dirafirm Diving Stand PARD- Colonial Park Pool 2025 9,300.00
Defender (SP-55-48-2076)PARD- Colonial Park Pool 2025 123,000.00
2025 Replacement Cost 378,664$
117
Budget 2020
EMPLOYEE BENEFIT FUND
The Employee Benefit Fund facilitates accounting and oversight for the cost of health care,
Worker Compensation, dental plans, and life and disability plans.
2019 Financial Activity - The city’s Employee Benefit Fund revenue is anticipated to be at $2.47
million to fund employee benefits and the administrative costs of providing those benefits.
Charges to the operating funds are expected to be $2.06 million and the balance of $0.41 million
comes from employee/retiree contributions and other miscellaneous earnings. Expenditures are
expected to be $2.52 million, approximating to appropriations.
2020 Budget - Charges to operating funds in the amount of $1.92 million plus $0.56 million
from employee/retiree contributions and other miscellaneous earnings are budgeted.
Expenditures are expected to be $2.49 million, an 8.00% decrease from the 2019 budgeted
expenditures.
During the 2020 Budget process it was decided that certain items in this fund such as other
employee benefits, HRA costs, accumulated sick and vacation leave, recruiting and hiring,
events, awards, tuition and software licenses needed to be placed in a separate fund and not the
Employee Benefit Fund. Due to this, the Human Resources Services Fund was created.
118
EMPLOYEE BENEFITS FUND
STATEMENT OF REVENUES AND EXPENDITURES
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES
CHARGES TO OPERATING FUNDS:
ER - HEALTH $ 1,309,281 1,253,008$ 1,443,600$ 1,280,000$ 1,551,000$
ER - DENTAL 58,231 56,174 62,100 61,300 80,600
ER - LIFE 17,918 26,971 14,000 27,800 33,500
ER - DISABILITY 30,637 24,058 29,500 25,800 37,200
ER - WORKER'S COMPENSATION 115,365 118,916 126,100 122,150 102,200
ER - RETIREES 240,400 180,000 188,600 188,600 111,400
ER - OTHER BENEFITS 359,442 283,449 348,300 354,300 -
EMPLOYEE CONTRIBUTIONS:
EE - HEALTH 285,508 297,963 336,800 304,100 426,900
EE - DENTAL 16,523 15,086 16,300 13,300 20,800
EE - VISION 13,395 13,058 13,100 13,900 13,200
RETIREE CONTRIBUTIONS 1,012 - - - -
COBRA CONTRIBUTIONS 40,893 57,931 59,100 58,600 56,000
EARNINGS ON INVESTMENTS 8,146 17,848 15,000 21,200 15,100
TRANSFER FROM GENERAL FUND - - - - 33,700
TOTAL REVENUES 2,496,751 2,344,461 2,652,500 2,471,050 2,481,600
EXPENDITURES
MEDICAL PREMIUMS - ACTIVE 1,644,374 1,544,952 1,780,400 1,603,700 1,977,900
MEDICAL PREMIUMS - RETIRED 117,792 140,057 158,600 141,800 121,700
MEDICAL PREMIUMS - COBRA 26,998 45,363 36,700 50,300 41,400
DENTAL PREMIUMS - ACTIVE 79,269 73,533 80,500 76,800 105,100
VISION PREMIUMS - ACTIVE 13,147 13,041 13,300 14,600 13,700
WORKER'S COMPENSATION 97,876 95,593 100,000 90,600 102,200
LIFE & AD&D, DISABILITY 53,687 44,752 50,800 59,400 59,700
UNEMPLOYMENT CLAIMS 84 22 10,000 10,000 -
HRA COSTS - 1,731 5,000 2,500 -
OTHER ADMINSTRATIVE COST 22,757 13,584 20,000 15,000 15,700
WELLNESS PROGRAM 17,812 2,131 20,000 10,000 18,000
ACCUMULATED SICK LEAVE - - 90,000 90,000 -
ACCRUED VACATION - - 60,000 60,000 -
RECRUITING & HIRING 16,894 18,231 25,200 20,000 -
EVENTS 12,646 18,568 15,000 15,000 -
AWARDS 1,307 3,245 3,000 6,000 -
TUITION 14,753 19,302 44,000 25,000 -
SOFTWARE LICENSES - - 17,200 12,000 -
CONSULTANTS 47,469 12,500 43,900 76,900 35,000
TRAVEL & TRAINING 1,791 - - - -
TRANSFER TO GENERAL FUND 146,500 - 142,500 142,500 -
TRANSFER TO WATER & SEWER FUND - 29,700 - - -
TOTAL EXPENDITURES 2,315,156 2,076,303 2,716,100 2,522,100 2,490,400
NET REVENUES (EXPENDITURES)181,595 268,158 (63,600) (51,050) (8,800)
BEGINNING FUND BALANCE 1,086,176 1,267,771 1,183,721 1,535,929 1,057,513
ENDING FUND BALANCE 1,267,771$ 1,535,929$ 1,120,121$ 1,484,879$ 1,048,713$
119
Budget 2020
HUMAN RESOURCES SERVICES FUND
During the 2020 Budget process, it was decided to create a new fund, the Human Resources
Services Fund for items such as other employee benefits, HRA costs, accumulated sick and
vacation leave, recruiting and hiring, events, awards, tuition and software licenses. These items
prior to 2020 were accounted for in the Employee Benefit Fund.
2019 Financial Activity – Since this fund will be new for 2020, there is no 2019 financial
activities to report. The items that make up this fund are accounted for in the 2019 Financial
Activity of the Employee Benefit Fund.
2020 Budget - Charges to operating funds in the amount of $245,000 plus $5,000 from and other
miscellaneous earnings are budgeted. Expenditures are expected to be $336,000.
120
HUMAN RESOURCES SERVICES FUND
STATEMENT OF REVENUES AND EXPENDITURES
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
EARNINGS ON INVESTMENTS - - - - 5,000
TRANSFER FROM GENERAL FUND - - - - 244,600
TOTAL REVENUES - - - - 249,600
EXPENDITURES
UNEMPLOYMENT CLAIMS - - - - 10,000
OTHER ADMINSTRATIVE COST - - - - 5,300
ACCUMULATED SICK LEAVE - - - - 70,000
ACCRUED VACATION - - - - 40,000
RECRUITING & HIRING - - - - 33,600
EVENTS - - - - 15,000
AWARDS - - - - 6,000
TUITION - - - - 30,000
INCENTIVES - - - - 5,000
TRANSFER TO GENERAL FUND - - - - 76,200
TRANSFER TO WATER & SEWER FUND - - - - 44,600
TOTAL EXPENDITURES - - - - 335,700
NET REVENUES (EXPENDITURES)- - - - (86,100)
BEGINNING FUND BALANCE - - - - 427,366
ENDING FUND BALANCE -$ -$ -$ -$ 341,266$
121
Budget 2020
SPECIAL REVENUE FUNDS
SUMMARY DISCUSSION
Special Revenue Funds are created to account for the proceeds from specific revenue sources
that are restricted to expenditures for specific purposes. The City has ten active Special Revenue
Funds in 2020:
THE PARKS FUND - The Parks Fund accounts for donations made by citizens for West
University Place parks.
THE FRIENDS OF WEST UNIVERSITY PARKS DONATION FUND – This fund
accounts for donations and expenditures funded by the Friends of West University Parks.
THE COURT TECHNOLOGY FUND - The Court Technology Fund accounts for a $4.00 fee
added to traffic tickets issued in West University Place. State law restricts the use of the revenue
generated by this fee to technology used to support the City’s Municipal Court.
THE TREE REPLACEMENT FUND - City ordinances require that trees that are damaged
destroyed or removed during construction be replaced. The Tree Replacement Fund accounts for
funds paid by builders in lieu of planting replacement trees.
THE COURT SECURITY FUND - Similar to the Court Technology Fund, the Court Security
Fund accounts for a $3.00 fee added to traffic tickets issued in West University Place. Revenues
generated by this fee can be used only to provide security for the building housing the Court.
THE METRO FUND – In 1999, The Metropolitan Transit Authority of Harris County
(METRO) and West University Place entered into an interlocal, multi-year Congestion
Mitigation/Traffic Management agreement. This agreement was modified and extended to
December 2025 by the Harris County voters in November 2012. The payments from METRO
are due not later than 30 days after each quarter. These funds are used for transportation related
capital projects.
POLICE STATE FORFEITED PROPERTY FUND – Certain property used in the
commission of crimes or proceeds from criminal activity is subject to forfeiture. Funds
generated from the sale of this property are set aside for the use of the Police Department.
FIRE TRAINING FUND – Accounts for grants, donations and other funds set aside for training
firefighters.
POLICE TRAINING FUND-Accounts for grants, donations and other funds set aside for
training police officers.
122
Budget 2020
SPECIAL REVENUE FUNDS (Continued)
GOOD NEIGHBOR FUND – The City receives donations to fund the activities of the Good
Neighbor Team, specifically “Handy Man” home repairs for resident senior citizens. The Good
Neighbor Fund restricts the use of those donations to that specific activity.
123
PARKS DONATION FUND
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES
EARNINGS ON INVESTMENTS 1,746$ 2,744$ 1,400$ 1,000$ 900$
DONATIONS 226,514 51,960 45,500 55,200 50,500
TOTAL REVENUES 228,259 54,704 46,900 56,200 51,400
EXPENDITURES
OPERATING SUPPLIES 12,017 17,999 65,000 57,000 28,000
FURNITURE & EQUIP <$5000 - - 12,200 12,200 15,000
CONSTRUCTION COSTS 56,806 126,395 - - -
TOTAL EXPENDITURES 68,823 144,394 77,200 69,200 43,000
NET REVENUES (EXPENDITURES)159,436 (89,689) (30,300) (13,000) 8,400
BEGINNING BALANCE 39,507 198,943 115,143 109,254 96,254
ENDING BALANCE 198,943$ 109,254$ 84,843$ 96,254$ 104,654$
STATEMENT OF REVENUES AND EXPENDITURES
124
FRIENDS OF WEST UNIVERSITY PARKS FUND
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES
FRIENDS OF WEST U PARKS -$ 295,290$ -$ 267,000$ 478,000$
EARNINGS ON INVESTMENTS 0 6$ - - -
TOTAL REVENUES 0 295,296 - 267,000 478,000
EXPENDITURES
CONSTRUCTION COSTS - 295,290 - 267,000 478,000
TOTAL EXPENDITURES - 295,290 - 267,000 478,000
NET REVENUES (EXPENDITURES)0 6 - - -
BEGINNING BALANCE 611 611 611 617 617
ENDING BALANCE 611$ 617$ 611$ 617$ 617$
STATEMENT OF REVENUES AND EXPENDITURES
125
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES
MUNICIPAL COURT FINES 5,673$ 8,297$ 5,000$ 8,000$ 8,000$
EARNINGS ON INVESTMENTS 32 173 - 100 -
TOTAL REVENUES 5,705 8,471 5,000 8,100 8,000
EXPENDITURES
HARDWARE & SOFTWARE MAINTENACE
CONTRACTS - 2,454 - - -
FURNITURE & EQUIP <$5000 - - - - 2,000
TOTAL EXPENDITURES - - - - 2,000
NET REVENUES (EXPENDITURES)5,705 8,471 5,000 8,100 6,000
BEGINNING BALANCE 454 6,159 11,259 14,630 22,730
ENDING BALANCE 6,159$ 14,630$ 16,259$ 22,730$ 28,730$
COURT TECHNOLOGY FUND
STATEMENT OF REVENUES AND EXPENDITURES
126
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES
OTHER FEES AND PERMITS 45,450$ 43,400$ 30,000$ 30,000$ 30,000$
EARNINGS ON INVESTMENTS 2,127 4,690 3,800 4,900 4,600
TOTAL REVENUES 47,577 48,090 33,800 34,900 34,600
EXPENDITURES
TREE REPLACEMENT OPERATING
EXPENDITURES 12,670 27,427 35,000 46,000 50,000
TOTAL EXPENDITURES 12,670 27,427 35,000 46,000 50,000
NET REVENUES (EXPENDITURES)34,907 20,662 (1,200) (11,100) (15,400)
BEGINNING BALANCE 224,775 259,682 260,782 280,344 269,244
ENDING BALANCE 259,682$ 280,344$ 259,582$ 269,244$ 253,844$
TREE REPLACEMENT FUND
STATEMENT OF REVENUES AND EXPENDITURES
127
COURT SECURITY FUND
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES
MUNICIPAL COURT FINES 4,329$ 6,226$ 4,500$ 8,000$ 8,000$
EARNINGS ON INVESTMENTS 412 753 600 800 700
TOTAL REVENUES 4,741 6,980 5,100 8,800 8,700
EXPENDITURES
REGULAR WAGES - 6,700 7,250 6,300 10,500
TRAVEL & TRAINING - 534 - 1,000 3,000
FURNITURE & EQUIP <$5000 4,576 171 1,500 500 1,500
TOTAL EXPENDITURES 4,576 7,405 8,750 7,800 15,000
NET REVENUES (EXPENDITURES)165 (426) (3,650) 1,000 (6,300)
BEGINNING BALANCE 45,040 45,205 43,204 44,779 45,779
ENDING BALANCE 45,205$ 44,779$ 39,554$ 45,779$ 39,479$
STATEMENT OF REVENUES AND EXPENDITURES
128
METRO FUND
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES
METRO 532,336$ 586,114$ 555,500$ 592,000$ 592,000$
EARNINGS ON INVESTMENTS 1,361 1,264 1,800 200 200
TOTAL REVENUES 533,697 587,378 557,300 592,200 592,200
EXPENDITURES
TRANSFER TO TRANSPORTATION
IMPROVEMENT FUND 500,000 732,000 600,000 600,000 550,000
TOTAL EXPENDITURES 500,000 732,000 600,000 600,000 550,000
NET REVENUES (EXPENDITURES)33,697 (144,622) (42,700) (7,800) 42,200
BEGINNING BALANCE 232,076 265,773 80,273 121,151 113,351
ENDING BALANCE 265,773$ 121,151$ 37,573$ 113,351$ 155,551$
STATEMENT OF REVENUES AND EXPENDITURES
129
POLICE STATE FORFEITED PROPERTY FUND
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES
FORFEITED PROPERTY 18,333$ -$ -$ -$ -$
EARNINGS ON INVESTMENTS 118 453 400 500 500
TOTAL REVENUES 18,451 453 400 500 500
EXPENDITURES
TOTAL EXPENDITURES - - - - -
NET REVENUES (EXPENDITURES)18,451 453 400 500 500
BEGINNING BALANCE 8,478 26,929 27,329 27,382 27,882
ENDING BALANCE 26,929$ 27,382$ 27,729$ 27,882$ 28,382$
STATEMENT OF REVENUES AND EXPENDITURES
130
POLICE TRAINING FUND
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES
STATE GRANT 2,035$ 2,835$ -$ 2,800$ -$
EARNINGS ON INVESTMENTS 168 371 300 500 500
DONATIONS - 302 - - -
TOTAL REVENUES 2,203 3,508 300 3,300 500
EXPENDITURES
TOTAL EXPENDITURES - - - - -
NET REVENUES (EXPENDITURES)2,203 3,508 300 3,300 500
BEGINNING BALANCE 17,268 19,471 19,771 22,979 26,279
ENDING BALANCE 19,471$ 22,979$ 20,071$ 26,279$ 26,779$
STATEMENT OF REVENUES AND EXPENDITURES
131
FIRE TRAINING FUND
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES
STATE GRANT -$ -$ -$ -$ -$
SETRAC - 4,154 - 4,100 -
EARNINGS ON INVESTMENTS 60 241 - - -
DONATIONS 5,223 (3,461) - 100 -
TOTAL REVENUES 5,283 934 - 4,200 -
EXPENDITURES
OPERATING SUPPLIES 4,394 2,362 - 11,400 -
TRAVEL & TRAINING - - - 1,000 -
TOTAL EXPENDITURES 4,394 2,362 - 11,400 -
NET REVENUES (EXPENDITURES)889 (1,429) - (7,200) -
BEGINNING BALANCE 9,257 10,146 10,347 8,718 1,518
ENDING BALANCE 10,146$ 8,718$ 10,347$ 1,518$ 1,518$
STATEMENT OF REVENUES AND EXPENDITURES
132
GOOD NEIGHBOR FUND
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES
EARNINGS ON INVESTMENTS 29$ 67$ -$ -$ -$
DONATIONS 995 - - - -
TOTAL REVENUES 1,024 67 - - -
EXPENDITURES
COMMUNITY RELATIONS - - 2,500 - 2,500
TOTAL EXPENDITURES - - 2,500 - 2,500
NET REVENUES (EXPENDITURES)1,024 67 (2,500) - (2,500)
BEGINNING BALANCE 2,960 3,984 4,084 4,050 4,050
ENDING BALANCE 3,984$ 4,050$ 1,584$ 4,050$ 1,550$
STATEMENT OF REVENUES AND EXPENDITURES
133
Budget 2020
CAPITAL PROJECTS FUNDS
SUMMARY DISCUSSION
Capital Project Funds are used to account for the purchase or construction of equipment,
property and buildings. Capital projects accounted for in these funds are characterized by their
cost (normally exceeding $50,000), relatively long operational life of each asset and their impact
on a department’s operating budget. These funds are usually created to account for a single
project or a related group of projects and are closed when the projects are completed. For 2020,
West University Place has four active capital project funds as the Capital Reserve Fund was
eliminated in 2019 and the 2019 Certificate of Obligation Fund was added in 2019.
CAPITAL PROJECT FUND
The Capital Project Fund is used to account for projects associated with the city’s Capital
Improvement Program. Funding for projects financed in this fund comes from transfers from the
General Fund and bond proceeds.
CAPITAL RESERVE FUND
The Capital Reserve Fund served as a pass-through fund and accounted for funds set aside by the
City Council to help finance future capital projects. The city targeted excess reserves in its
General Fund and transferred any surplus to the Capital Reserve Fund. This pass-through fund
was eliminated in 2019 with the excess reserves flowing straight to the Capital Project fund.
TRANSPORTATION IMPROVEMENT FUND
The Transportation Improvement Fund accounts for capital projects to improve roads and the
associated drainage issues.
2019 CERTIFICATE OF OBLIGATION (CO) FUND
The 2019 Certificate of Obligation (CO) Fund accounts for CO funds purchased in 2019 to be
used for the purpose of purchasing, constructing and installing a traffic surveillance and security
system within the City.
WATER AND SEWER CAPITAL FUND
The Water and Sewer Capital Fund accounts for funds set aside to be used for Capital Projects
related to the Water and Sewer Utility System.
134
CAPITAL PROJECT FUND
Actual Actual Budget Estimated
P/Y Proj
Bal R/O to Budget
2017 2018 2019 2019 2020 2020
REVENUES
FRIENDS OF WEST U PARKS $ - $ - $ - $ - $ - $ -
FEMA REIMBURSEMENT - - - 15,711 -
EARNINGS ON INVESTMENTS 1,388 10,853 6,000 13,000 7,800
TRANSFER FROM GENERAL FUND - 200,000 - - -
TRANSFER FROM CAPITAL RESERVE FUND 200,000 649,505 6,968 6,968 -
TRANSFER FROM 2019 CERT OF
OBLIGATION FUND - - - 150,707 -
FUTURE BOND PROCEEDS - - 2,140,000 - -
TOTAL REVENUES 201,388 860,358 2,152,968 186,386 - 7,800
EXPENDITURES
PROJECT EXPENDITURES
ANIMAL CONTROL SHELTER 7,089 2,769 60,000 60,000
LIBRARY RENOVATIONS 93,170 -
VIRTUAL GATE-PHASE I* 45,542 2,140,000 105,165 -
WURC WESTSIDE CONCRETE PARKING LOT 100,000 -
PW MAINTENANCE PARKING LOT/WASH
BAY
175,000 -
CITY WIDE ENGINEERING TRAFFIC
STUDY/IMPLEMENTATION 150,000
BRIDGE MANAGEMENT PROGRAM 65,000
STORM WATER MANAGEMENT PROGRAM 100,000
CITYWIDE FACILITIES CONDITION &
SECURITY ASSESSMENT 75,000
CITY HALL AUDIO/VIDEO UPGRADES 110,000
TOTAL EXPENDITURES 100,259 48,311 2,300,000 340,165 - 500,000
BEGINNING BALANCE 119,887 221,016 448,997 1,033,063 879,284
ENDING BALANCE 221,016$ 1,033,063$ 301,965$ 879,284$ 387,084$
*Virtual Gate Expenditures Moved to 2019 Cert of Obligation Fund
STATEMENT OF REVENUES AND EXPENDITURES
135
CAPITAL RESERVE FUND
Actual Actual Budget Estimated Budget
2017 2018 2019 2019 2020
REVENUES
EARNINGS ON INVESTMENTS $ 4,568 $ 3,901 $ - - $ -
TRANSFER FROM GENERAL FUND 500,000 - - - -
TOTAL REVENUES 504,568 3,901 - - -
EXPENDITURES
TRANSFER TO CAPITAL PROJECTS FUND 200,000 649,505 6,968 6,968 -
TOTAL EXPENDITURES 200,000 649,505 6,968 6,968 -
BEGINNING BALANCE 348,005 652,573 6,968 6,968 -
ENDING BALANCE 652,573$ 6,968$ -$ -$ -$
STATEMENT OF REVENUES AND EXPENDITURES
136
Actual Actual Budget Estimated
P/Y Proj Bal
R/O to Budget
2017 2018 2019 2019 2020 2020
REVENUES
FEMA REIMBURSEMENT $ - $ - $ 1,173,750 $ - $ - $ 1,600,000
SOUTHSIDE PLACE - - 58,125 - -
EARNINGS ON INVESTMENTS 12,288 30,259 23,200 34,000 32,300
FEDERAL GRANT - - 800,000 1,040,100 8,222,600
TRANSFER FROM METRO GRANT FUND 500,000 732,000 600,000 600,000 550,000
CERTIFICATES OF OBLIGATION
PROCEEDS - - - - 25,737,300
FUTURE BOND PROCEEDS - - 833,125 - -
TOTAL REVENUES 512,288 762,259 3,488,200 1,674,100 - 36,142,200
PROJECT EXPENDITURES
CITY WIDE DRAINAGE STUDY 11,101 -
KILMARNOCK RETAINING WALL - - 30,000
ROADWAY REPAIRS/OVERLAY/
REPLACEMENT - 152,638 150,000 150,148
WESLAYAN RD REPAIRS 78,701 -
BUFFALO SPEEDWAY 120,082 139,034 2,400,000 4,617,000
BUFFALO SPEEDWAY DRAIN 823,000 185,000 16,538,000
BUFFALO SPEEDWAY ROAD 84,170 1,216,000 176,000 11,445,000
SHARED DRAINAGE SYSTEM - DESIGN 465,000
SHARED DRAINAGE SYSTEM 1,600,000
ALT STORMWATER DETENTION OPTIONS
FEASIBILITY STUDY 50,000
TOTAL EXPENDITURES 209,884 375,842 3,015,000 2,219,148 361,000 34,250,000
BEGINNING BALANCE 1,186,840 1,489,244 1,674,544 1,875,661 1,330,613
ENDING BALANCE 1,489,244$ 1,875,661$ 2,147,744$ 1,330,613$ 2,861,813$
TRANSPORTATION IMPROVEMENT FUND
STATEMENT OF REVENUES AND EXPENDITURES
137
2019 CERTIFICATE OF OBLIGATION FUND
Actual Actual Budget Estimated
P/Y Proj Bal
R/O to Budget
2017 2018 2019 2019 2020 2020
REVENUES
EARNINGS ON INVESTMENTS - - - 76,500 37,100
CERTIFICATES OF OBLIGATION
PROCEEDS - - - 4,040,000 -
PREMIUM ON BONDS - - - 559,845 -
TOTAL REVENUES - - - 4,676,345 - 37,100
PROJECT EXPENDITURES
VIRTUAL GATE PHASE I* 2,141,676 298,169
VIRTUAL GATE PHASE II 2,160,000
TOTAL EXPENDITURES - - - 2,141,676 - 2,458,169
BEGINNING BALANCE - - - - 2,534,669
ENDING BALANCE -$ -$ -$ 2,534,669$ 113,600$
* Includes Issuance Costs
STATEMENT OF REVENUES AND EXPENDITURES
138
Actual Actual Budget Estimated
P/Y Proj Bal
R/O to Budget
2017 2018 2019 2019 2020 2020
REVENUES
EARNINGS ON INVESTMENTS 13,500$ 27,540$ 20,600$ 35,700$ 21,100$
TRANSFER FROM WATER & SEWER FUND - 900,000 900,000 900,000 900,000
TOTAL REVENUES 13,500 927,540 920,600 935,700 - 921,100
PROJECT EXPENDITURES
BELT FILTER PRESS REPLACEMENT 51,327 - - - -
LIFT STATION RENOVATIONS #8-12 11,669 209,082 - -
WWTP OUTFALL RELOCATION 104,253 - - -
BISSONNET WATER LINE REPLACEMENT - - - 650,000
WWTP CLARIFIER REPLACEMENT 396,146 - - -
WWTP AERATION BASIN MONITORING
EQUIPMENT 15,751 - - -
WWTP FENCING - - 60,000 50,000
SEWER INFLOW & INFILTRATION
DETECTION/ REDUCTION - 2,381 - 44,500
BUFFALO SPEEDWAY RECONSTRUCTION 14,495 10,666 - -
WWTP WEIR REPLACEMENT - - 400,000 41,000 559,000
WWTP FLOODWATER PROTECTION - - 50,000 - DRINKING WATER DISINFECTION
UPGRADES - - 180,000 60,000 320,000
WWTP EFFICIENCY STUDY - - 90,000 90,000
WWTP LIGHTING REPLACEMENT - - 115,000 115,000
LIFTSTATIONS 1-12 LINING PROJECT - - 25,000 400,000
WATER PUMPING & STORAGE STUDY - - - - 150,000
WATER LINE REPLACEMENT PROGRAM - - - - 250,000
WWTP CLARIFIER AUTOMATION - - - - 200,000
SCADA WATER SYSTEM REPLACEMENT - - - - 95,000
RECLAMATION FEASIBILITY STUDY - - - - 50,000
FLOW METER REPLACEMENT/
INSTALLATION - - - - 110,000
BOOSTER PUMP REPLACEMENT - - - - 200,000
WWTP GATE REPLACEMENT - - - - 120,000 WWTP FLOODWATER PROTECTION
STUDY - - - - 75,000 WWTP INFLOW AND INFILTRATION
STUDY - - - - 90,000
TOTAL EXPENDITURES 593,641 222,129 920,000 1,450,500 879,000 1,340,000
BEGINNING BALANCE 1,860,744 1,280,603 1,085,204 1,986,014 1,471,214
ENDING BALANCE 1,280,603$ 1,986,014$ 1,085,804$ 1,471,214$ 173,314$
WATER AND SEWER CAPITAL PROJECTS
STATEMENT OF REVENUES AND EXPENDITURES
139
Budget 2020
COMMUNITY IMPROVEMENT PLAN
SUMMARY DISCUSSION
Leading up to the 2020 budget process, the City began working on a 5 year Community
Improvement Plan (CIP). The CIP is a 5 year plan that serves as a planning document, identifies
community improvement projects, identifies options for funding the projects and identifies the
impact on annual operations and maintenance budgets. The 2020-2024 CIP will address two
broad areas of expenditures: protection of previous investment in physical assets (infrastructure)
through maintenance and renovation and planning and construction of new infrastructure to
improve public safety, service delivery and quality of life for residents. The CIP is broken down
by project types (categories) which are drainage, water, wastewater, streets and sidewalks, parks
and open spaces, facilities, and other improvements such as land acquisition, traffic, security, etc.
The CIP also identifies how projects will be funded. Various options include using budgeted
cash funds from existing revenue sources, issuing debt, donations, local/state/federal grants, or a
combination of all the above.
The following pages will give a summary of budgeted projects for 2020, a 5 year summary by
project types, and the data sheets for 2020 projects.
140
PROJECTS FUNDING SOURCE
2020 ADOPTED
BUDGET
1. Bridge Management Plan Cash General Fund $65,000
2. Storm Water Management Program Cash General Fund $100,000
3. Citywide Facilities Security & Condition Assessment Cash General Fund $75,000
4. City Hall Audio/Video Upgrades Cash General Fund $110,000
5. Citywide Engineering Traffic Study/Implementation Cash General Fund $150,000
6. Shared Drainage System Federal Funds $1,600,000
7. Alt. Stormwater Detention Options Feasibility Study METRO Funds $50,000
8. Virtual Gate Prev. CO's Issued $2,458,169
9. Water Pumping & Storage Study Cash W & S Fund $150,000
10. Water Line Replacement Program Cash W & S Fund $250,000
11. WWTP Clarifier Automation Cash W & S Fund $200,000
12. SCADA Water System Replacement Cash W & S Fund $95,000
13. Reclamation Feasibility Study Cash W & S Fund $50,000
14. Flow Meter Replacement/Installation Cash W & S Fund $110,000
15. Booster Pump Replacement Cash W & S Fund $200,000
16. WWTP Gate Replacement Cash W & S Fund $120,000
17. WWTP Floodwater Protection Study Cash W & S Fund $75,000
18. WWTP Inflow and Infiltration Study Cash W & S Fund $90,000
19. Buffalo Speedway (Prev. approved $2.4M)CO’s and Federal Funds $32,600,000
Total amount for CIP projects per 2020 Adopted Budget $38,548,169
Note 1: $595,500 included for Parks on Year 2020 5 Year CIP relates to Friend of Parks and Equipment Replacement Funds $595,500
Total amount Per Year 2020 in 5 year CIP $39,143,669
COMMUNITY IMPROVEMENT PLAN
2020 BUDGET ALLOCATIONS
141
5-YEAR COMMUNITY IMPROVEMENT PLAN BY PROJECT SUMMARY
BY PROJECT
TYPE 2020 2021 2022 2023 2024 Total
Drainage $ 1,650,000 $ 30,869,000 $ 24,842,200 $ 13,461,000 $ - $ 70,822,200
Water $ 805,000 $ 300,000 $ 309,000 $ 368,000 $ 756,000 $ 2,538,000
Wastewater $ 535,000 $ - $ - $ 12,843,000 $ - $ 13,378,000
Streets and
Sidewalks $ 32,765,000 $ 353,000 $ 406,000 $ 609,000 $ 612,000 $ 34,745,000
Parks $ 595,500 $ 293,000 $ 175,000 $ - $ - $ 1,063,500
Facilities $ 75,000 $ - $ 106,000 $ 200,000 $ - $ 381,000
Other
Improvements $ 2,718,169 $ 310,000 $ - $ - $ - $ 3,028,169
Totals $ 39,143,669 $ 32,125,000 $ 25,838,200 $ 27,481,000 $ 1,368,000 $ 125,955,869
Drainage
56%
Water
2%
Wastewater
11%
Streets and Sidewalks
28%
Parks
1%
Facilities
0.01%
Other Improvements
2%
Drainage
Water
Wastewater
Streets and Sidewalks
Parks
Facilities
Other Improvements
142
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
65,000 65,000
65,000 0 0 0 0 65,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
65,000 65,000
Total Funding 65,000 0 0 0 0 65,000
Impact on Operations
2020 2021 2022 2023 2024
TBD
0 0 0 0 0 0
JUSTIFICATION:
This project will consist of removing and replacing the wood decking at all
three bridges to ensure safe pedestrian mobility across the Poor Farm Ditch.
TBD
PROJECT COSTS
Pedestrian Bridge Renovations
Public Works
Streets
DESCRIPTION:
Rehabilitation of three (3) pedestrian bridges that cross Poor Farm Ditch.
Total Impact
IMPACT ON BUDGET
Totals
Totals
FUNDING SOURCES Totals
Capital Projects Fund (General)
Total Costs
Study
Engineering
Construction
Contingency
143
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
100,000 103,000 106,000 109,000 112,000 530,000
100,000 103,000 106,000 109,000 112,000 530,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
100,000 103,000 106,000 109,000 112,000 530,000
Total Funding 100,000 103,000 106,000 109,000 112,000 530,000
Impact on Operations
2020 2021 2022 2023 2024
TBD
0 0 0 0 0 0
Totals
Total Impact
Capital Projects Fund (General)
IMPACT ON BUDGET
Totals
Through the use of televising video equipment, staff is able to inspect the
City's storm sewer system to identify potential issues in the underground
pipes. This managment program will identify those problem areas to allow
for the debris removal to maximize flow and capacity of the storm sewer
system.
TBD
PROJECT COSTS Totals
Study
Engineering
Construction
Contingency
Total Costs
FUNDING SOURCES
JUSTIFICATION:
Storm Water Management Program
Public Works
Streets
DESCRIPTION:
Perform a extensive debris removal program to ensure maximum drainage of
the City's current stormwater sewer system.
144
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
75,000 75,000
75,000 0 0 0 0 75,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
75,000 75,000
Total Funding 75,000 0 0 0 0 75,000
Impact on Operations
2020 2021 2022 2023 2024
TBD
0 0 0 0 0 0
IMPACT ON BUDGET Totals
Total Impact
Capital Improvement Fund (General)
Totals
The purpose of this study will be to analyze the condition of all City facilities,
as well as perform a security assessment that ensures the safety of both staff
and the general public.
TBD
PROJECT COSTS Totals
Study
Engineering
Construction
Contingency
Total Costs
FUNDING SOURCES
JUSTIFICATION:
City Wide Facilities Master Plan
Public Works
Facilities
DESCRIPTION:
Perform a condition and security assessment of all City facilities.
145
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
Location Map to be inserted later.
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
110,000 110,000
110,000 0 0 0 0 110,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
110,000 110,000
Total Funding 110,000 0 0 0 0 110,000
Totals
Contingency
FUNDING SOURCES Totals
Capital Projects Fund (General)
Total Costs
Study
Engineering
Construction
JUSTIFICATION:
Current equipment is over ten years old. Viewing area is limited to seats near
the front TVs. The interface controller (AMX) is difficult to use. Audio
quality for council area is limited by gooseneck microphone.
TBD
PROJECT COSTS
Audio Visual Upgrades to Council Chambers
IT
Technology
DESCRIPTION:
Upgrade Audio/Video equipment in Council Chambers and Bill Watson
Conference Room at City Hall.
146
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
75,000 75,000
75,000 75,000
150,000 0 0 0 0 150,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
150,000 150,000
Total Funding 150,000 0 0 0 0 150,000
Impact on Operations
2020 2021 2022 2023 2024
TBD
0 0 0 0 0 0
Totals
Total Impact
Capital Improvement Fund (General)
IMPACT ON BUDGET
Total Costs
FUNDING SOURCES Totals
Design
JUSTIFICATION:
This study will provide empirical data that will make a recommendation from
a licensed traffic engineer to determine if the conditions exist to support
lowering of the speed limit.
TBD
PROJECT COSTS Totals
Study
Construction
Contingency
Other Costs
City Wide Traffic Study
Public Works
Other Improvements
DESCRIPTION:
Perform a City Wide traffic study to review and analyze current conditions
within the City limits to determine the feasability to reduce the posted speed
limit from 30 MH to 25 MPH.
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City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
Location Map to be inserted later.
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
1,600,000 1,600,000
1,600,000 0 0 0 0 1,600,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
1,600,000 1,600,000
Total Funding 1,600,000 0 0 0 0 1,600,000
Impact on Operations
2020 2021 2022 2023 2024
Operating Cost
0 0 0 0 0 0
JUSTIFICATION:
The contruction of this new storm sewer system would eliminate existing
drainage connections from Southside Place on the 66" line that is between the
boundaries of both cities and improve drainage to areas downstream of Case
St. to Bellarie Blvd.
TBD
PROJECT COSTS
College Avenue Shared System
Public Works
Streets and Drainage
DESCRIPTION:
In conjuction with the City of Southside Place, this project would design and
construct a new storm sewer pipe along Auden Street.
Totals
Study
Engineering
Construction
Contingency
Total Costs
FUNDING SOURCES Totals
Totals
Total Impact
City of Southside Place
CDBG/HGMP
IMPACT ON BUDGET
148
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
Location Map to be inserted later.
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
50,000 50,000
50,000 0 0 0 0 50,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
50,000 50,000
Total Funding 50,000 0 0 0 0 50,000
Impact on Operations
2020 2021 2022 2023 2024
TBD
0 0 0 0 0 0
JUSTIFICATION:
The purpose of the study will be to identify alternatives (i.e. raingardens,
microdetention, etc.) that will allow the City to fully utilize proposed
drainage improvements with no restrictions.
TBD
PROJECT COSTS
Alternative Stormwater Detention Study
Public Works
Streets
DESCRIPTION:
Perform a feasability study for stormwater detention alternatives available to
the City that are not considered traditional detention methods.
Total Impact
IMPACT ON BUDGET
Totals
Study
Totals
FUNDING SOURCES Totals
Capital Improvement Fund (General)
Total Costs
Engineering
Construction
Contingency
149
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
Location Map to be inserted later.
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
2,460,000 2,460,000
2,460,000 0 0 0 0 2,460,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
2,460,000 2,460,000
Total Funding 2,460,000 0 0 0 0 2,460,000
Impact on Operations
2020 2021 2022 2023 2024
TBD
0 0 0 0 0 0
Totals
Certificates of Obligations
Total Impact
IMPACT ON BUDGET Totals
The City is encountering an increase in criminals that pass through the City
that have extensive criminal histories. Do to the proximity of the City of West
University to one of the largest cities and counties in America the overload
from those counties is creating in increase in pass through crime. The
traditional response to an increase in crime is to add additional police
officers, however with the advances in technology the City is using this
approach to supplement current police operations.
PROJECT COSTS Totals
Total Costs
Study
Design
Engineering
Contingency
Construction
FUNDING SOURCES
JUSTIFICATION:
Virtual Gate
IT
Technology
DESCRIPTION:
The "Virtual Gate" is a network of intersection video that includes cameras
and license plate readers that will cover all entrances to the City. The network
includes a comprehensive technology system to help with crime detection and
resolution. The project was authorized by City Council in 2017 to be
implemented over two Phases where Phase I will provide cameras at (15)
locations and Phase II will provide cameras at the remaining (25) locations.
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City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
150,000 150,000
150,000 0 0 0 0 150,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
150,000 150,000
Total Funding 150,000 0 0 0 0 150,000
Water and Sewer Capital Projects
Totals
The system was designed in the 1950s. Since that time, water distribution
technology has advanced and the housing stock, land footprint, and land use
has changed over the years resulting in larger homes, more irrigation systems
etc. This study will inform future renovations/replacements needed to system
to ensure proper capacity and pumping requirements to meet future demand.
TBD
PROJECT COSTS Totals
Study
Engineering
Construction
Contingency
Total Costs
FUNDING SOURCES
JUSTIFICATION:
Drinking Water Distribution Efficiency Study
and Future Projects
Public Works
Water
DESCRIPTION:
Perform engineering study to analyze the operations and capacity needs of the
City's Water Distribution System. This study will inform future
renovations/replacements for the water system. The City has an asset renewal
conceptual plan informed by annual inspection reports and recurring asset
renewal best practices. The need to maintain the critical service assets over
the next five years requires substantial funding that may require bond
funding. Replacements/Renovations costs below are pre-liminary estimates
provided to staff by engineers.
151
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
100,000 100,000
0
150,000 250,000 259,000 268,000 278,000 1,205,000
50,000 50,000 50,000 50,000 200,000
250,000 300,000 309,000 318,000 328,000 1,505,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
250,000 300,000 309,000 318,000 328,000 1,505,000
Total Funding 250,000 300,000 309,000 318,000 328,000 1,505,000
Impact on Operations
2020 2021 2022 2023 2024
TBD
0 0 0 0 0 0
JUSTIFICATION:
This plan will identify the remaining cast iron water lines that are still in
service and implement a replacement program. Due to the age and conditions
of the pipes, they are highly susceptible for failure causing unnecessary waste
of water and increase maintenance costs.
TBD
PROJECT COSTS
Water Distribution Replacement Assessment
Public Works
Water
DESCRIPTION:
Perform City Wide inventory of water lines with a phased in approach for
replacement.
Totals
Study
Construction
Contingency
Total Costs
FUNDING SOURCES Totals
Engineering
Totals
Total Impact
Water and Sewer Capital Projects
IMPACT ON BUDGET
152
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
Location Map to be inserted later.
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
30,000 30,000
170,000 170,000
200,000 0 0 0 0 200,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
200,000 200,000
Total Funding 200,000 0 0 0 0 200,000
Impact on Operations
2020 2021 2022 2023 2024
TBD
0 0 0 0 0 0
JUSTIFICATION:
WWTP Clarifier Automation System
Public Works
Wastewater
DESCRIPTION:
Installation of an automated cleaning system for the newly installed clarifier
weirs.
FUNDING SOURCES Totals
Water and Sewer Capital Projects
Study
Engineering
Construction
Contingency
The clarifiers provide a lot of surface area for algae growth and debris
accumilation within the weirs that can cause premature failure to the weirs.
The new system will eliminate manual cleaning and improve safety, reduce
unexpected maintenance costs and optimize the treatment process.
Annual Preventative Maintenance
PROJECT COSTS Totals
Total Costs
Total Impact
IMPACT ON BUDGET Totals
153
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
JUSTIFICATION:
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
95,000 95,000
0
95,000 0 0 0 0 95,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
95,000 95,000
Total Funding 95,000 0 0 0 0 95,000
Impact on Operations
2020 2021 2022 2023 2024
Annual Preventative Maintenance
0 0 0 0 0 0
The current SCADA and PLC uses proprietary software and limits the service
providers able to access the program. The system is over 20 years old and
obsolete. A new PLC will monitor many more alarms than our current system
to ensure optimal operation of the system. The PLCs give operators an early
warning that something has gone wrong - before the process can be impaired
by a failure. The system needs to be replaced to meet today's technology
standards to allow for maintenance and performance testing.
Supervisory Control Data Acquisition (SCADA)
Programmable Logic Controller (PLC)
Replacement and Upgrade
Public Works
Water
DESCRIPTION:
Replace drinking water system Supervisory Control Data Acquisition
(SCADA) and Programmable Logic Control (PLC).
Annual Preventative Maintenance
PROJECT COSTS Totals
Total Costs
FUNDING SOURCES Totals
Water and Sewer Capital Projects
Study
Engineering
Construction
Contingency
Total Impact
IMPACT ON BUDGET Totals
154
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
Location Map to be inserted later.
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
50,000 50,000
Engineering
50,000 0 0 0 0 50,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
50,000 50,000
Total Funding 50,000 0 0 0 0 50,000
Impact on Operations
2020 2021 2022 2023 2024
TBD
0 0 0 0 0 0
JUSTIFICATION:
This study will identify options and requirements needed for direct potable
reuse utilizing the City's treated effluent water. This study will also look at
indirect potable reuse to identify other potential revenue generating options.
TBD
PROJECT COSTS
Feasibility Study for Water Reclamation
Public Works
Wastewater
DESCRIPTION:
Perform a feasibility study for water reclamation.
Totals
Study
Construction
Contingency
Total Costs
FUNDING SOURCES Totals
Totals
Total Impact
Water and Sewer Capital Projects
IMPACT ON BUDGET
155
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
110,000 110,000
110,000 0 0 0 0 110,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
110,000 110,000
Total Funding 110,000 0 0 0 0 110,000
Impact on Operations
2020 2021 2022 2023 2024
TBD
0 0 0 0 0 0
JUSTIFICATION:
Installing the meters will allow us to better monitor our water production and
have better process control. The plan will replace 2 wells flow meters, 3
distribution flow meters and install 3 surface water meters.
Annual Preventative Maintenance and Calibration
PROJECT COSTS
Flow Meter Replacement Program
Public Works
Water
DESCRIPTION:
Remove and replace all water flow meters for the water distribution system.
Totals
Study
Engineering
Construction
Contingency
Total Costs
FUNDING SOURCES Totals
Totals
Total Impact
Water and Sewer Capital Projects
IMPACT ON BUDGET
156
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
200,000 200,000
200,000 0 0 0 0 200,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
200,000 200,000
Total Funding 200,000 0 0 0 0 200,000
Impact on Operations
2020 2021 2022 2023 2024
TBD
0 0 0 0 0 0
Replacement of 6 booster pumps for the drinking water distribution system.
JUSTIFICATION:
The current booster pumps have been in service since the 1950's and are nearing
the end of their useful life. Newer pumps are designed to be more efficient.
Annual Preventative Maintenance to pumps.
PROJECT COSTS
Booster Pump Replacement Program
Public Works
DIVISION: Water
DESCRIPTION:
Totals
Construction
Contingency
Study
Engineering
Total Costs
Totals
Water and Sewer Capital Projects
Total Impact
FUNDING SOURCES
IMPACT ON BUDGET Totals
157
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
Location Map to be inserted later.
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
120,000 120,000
120,000 0 0 0 0 120,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
120,000 120,000
Total Funding 120,000 0 0 0 0 120,000
Impact on Operations
2020 2021 2022 2023 2024
0 0 0 0 0 0
JUSTIFICATION:
The current gates are no longer functioning properly. The gates are used to
control and maintain the water level on one side and allow for the isolation of
the basin to allow for maintenance work. The gates will reduce maintenance
costs as staff will no longer require the rental of additional equipment to
perform needed maintenance.
TBD
PROJECT COSTS
Slide Gate Replacement at WWTP
Public Works
Wastewater
DESCRIPTION:
Replace slide gates at the influent and aeration basins at the waste water
treatment plant.
Totals
Study
Construction
Contingency
Total Costs
FUNDING SOURCES Totals
Engineering
Totals
Total Impact
Water and Sewer Capital Projects
IMPACT ON BUDGET
TBD
158
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
Location Map to be inserted later.
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
75,000 75,000
Engineering
75,000 0 0 0 0 75,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
75,000 75,000
Total Funding 75,000 0 0 0 0 75,000
Impact on Operations
2020 2021 2022 2023 2024
TBD
0 0 0 0 0 0Total Impact
IMPACT ON BUDGET
Construction
Contingency
Total Costs
FUNDING SOURCES
Totals
Water and Sewer Capital Projects
Totals
The purpose of the study will be to identify options to protect the treatment
plant from future flooding events. This will include flood protection to the
interior and exterior of the facility, as well as identify the need to elevate the
equipment.
PROJECT COSTS Totals
Study
TBD
DESCRIPTION:
JUSTIFICATION:
WWTP Flood Protection Study
Public Works
Wastewater
Perform a feasibility study for flood protection at the Wastewater Treatment
Plant.
159
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
Location Map to be inserted later.
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
90,000 90,000
Engineering
90,000 0 0 0 0 90,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
90,000 90,000
Total Funding 90,000 0 0 0 0 90,000
Impact on Operations
2020 2021 2022 2023 2024
TBD
0 0 0 0 0 0
JUSTIFICATION:
The wastewater treatment plant is currently being affected by inflow and
infiltration during storm events. Addressing the causes for this would help
lower the water being treated at the plant and help stabilize the water
characteristic seen in the influent.
TBD
PROJECT COSTS
Inflow and Infiltration Study
Public Works
Wastewater
DESCRIPTION:
Perform an inflow and infiltration study to determine where storm water is
entering the sanitary sewer collection system.
Total Impact
IMPACT ON BUDGET
Totals
Totals
FUNDING SOURCES Totals
Water and Sewer Capital Projects
Total Costs
Study
Construction
Contingency
160
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
Location Map to be inserted later.
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
4,617,000 4,617,000
16,538,000 16,538,000
11,445,000 11,445,000
32,600,000 0 0 0 0 32,600,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
32,600,000 32,600,000
Total Funding 32,600,000 0 0 0 0 32,600,000
Impact on Operations
2020 2021 2022 2023 2024
TBD
0 0 0 0 0 0
Totals
Total Impact
Transportation Improvement Fund
IMPACT ON BUDGET
FUNDING SOURCES Totals
Construction Drainage
Study
JUSTIFICATION:
Details of the project can be found in the 2018 Drainage Preliminary
Engineering Report.
TBD - (does not include additional detention costs)
PROJECT COSTS Totals
Engineering
Construction Road
Contingency
Total Costs
Buffalo Speedway
Public Works
Streets
DESCRIPTION:
This project consists of engineering design and construction services of the
Buffalo Speedway Drainage System. This project is being funded by the City
and may qualify for future grant funding through FEMA.
161
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
DESCRIPTION:
JUSTIFICATION:
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
Engineering
115,000 115,000
2,500 2,500
117,500 0 0 0 0 117,500
Five Year Plan Estimates
2020 2021 2022 2023 2024
117,500 117,500
0
0
Total Funding 117,500 0 0 0 0 117,500
Impact on Operations
2020 2021 2022 2023 2024
TBD
0 0 0 0 0 0
Totals
Total Impact
IMPACT ON BUDGET
TBD
PROJECT COSTS
Totals
Equipment Replacement Fund
Totals
Study
Contingency
FUNDING SOURCES
Construction
Total Costs
Colonial Park Pool Improvements
Parks and Recreation
Colonial Park Pool
Resurfacing was last performed in 2010 with a useful life of 9 years. This is
the plaster covering of the gunite walls of the pool. Best practice is to strip
all plaster to the gunite, wash, repair any cracks and apply new plaster
coating.
Safety and protect the asset of the pool.
162
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
DESCRIPTION:
JUSTIFICATION:
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
0
Engineering
205,000 205,000
10,000 10,000
215,000 0 0 0 0 215,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
215,000 215,000
Total Funding 215,000 0 0 0 0 215,000
Impact on Operations
2020 2021 2022 2023 2024
TBD
0 0 0 0 0 0Total Impact
IMPACT ON BUDGET Totals
PROJECT COSTS Totals
Study
Construction
Contingency
Total Costs
FUNDING SOURCES Totals
Friends of West U Parks Fund, Inc.
TBD
Colonial Pool Water Feature Replacement
Parks and Recreation
Colonial Park Pool
Replacement of outdated water features. The existing features work as
intended except for the rain cloud and the stairs to the big slide.
Replace play features - Tot slide, remove rain cloud and replace with bobble
#2, and Splashtacular Slide - stairs and treads due for replacement at
minimum. These projects will preserve the quality of life for West University
Place Citizens.
163
City of West University Place
Five Year Community Improvement Project Sheet
PROJECT NUMBER:TBD YEAR:2020
PROJECT NAME:
DEPARTMENT:
DIVISION:
DESCRIPTION:
JUSTIFICATION:
BUDGET IMPACT:
Five Year Plan Estimates
2020 2021 2022 2023 2024
Design
233,000 233,000
30,000 30,000
263,000 0 0 0 0 263,000
Five Year Plan Estimates
2020 2021 2022 2023 2024
263,000 263,000
Total Funding 263,000 0 0 0 0 263,000
Impact on Operations
2020 2021 2022 2023 2024
TBD
0 0 0 0 0 0Total Impact
IMPACT ON BUDGET Totals
PROJECT COSTS Totals
Study
Construction
Contingency
Total Costs
FUNDING SOURCES Totals
Friends of West U Parks Fund, Inc.
TBD
Colonial Park Redevelopment - East
Parks and Recreation
Parks Maintenance
Redevelopment of Colonial Park playground areas and add lighting to the east
end. Demo existing wooden play structures and sand volleyball court.
Refurbish playground equipment, potentially install zip line or fitness course
with shade depending on user group and Parks Board input, install dog
drinking fountain and enhance Case St. playground entry.
This park redevelopment project is in direct alignment with Recommendation
#1 the Parks and Open Space Master Plan. The wooden play features were
installed in 2000 and have outlived their useful life. These projects will
preserve the quality of life for West University Place Citizens.
164
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167
168
169
170
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