HomeMy WebLinkAbout05091984 ZPC MinutesZONING & PLANNING COMMISSION MINUTES
SPECIAL MEETING
May 9, 1984
The special meeting was called to review the proposed, revised Documents
pertaining to Procedures for Subdivision and for replatting of lots in
the City of West University Place.
The meeting was held in the City Hall Converence Room with Marcellus
Bettler, Vice Chairman, Mike O'Leary, Tish Taitte, and J.E. Norton present.
Also in attendance were David Allums, the City Attorney, and Wayne Perry, the
City Building Inspector.
The meeting began with introductions of members and the City Attorney
and the Building Inspector, and hearing of resients. There-were no
comments from the audience.
The recirculation of the notice for the pending request for subdivision
of the ,lot at 3506 Sunset was mentioned. The building Inspector's Office
was initiating. .the recirculation of the..-Zoning and Planning Commission
scheduled on June 14, 1984.
Next, David Allums, let the review of the Proposed Procedures and Documents
for subdivision and for replatting of lots, which are being revised and
amended to better serve 'under the new City Ordinance No. 1212.
David Allums began by establishing Ordinance No. 1212 as the basis for
these Procedures and documents, and then moved through the Ordinance by
the Section for detailed discussion..
Items of discussion during the review were as follows:
The request and Preliminary Plot can be sent over to the required City
Officials and Department Transmittal letters from the Building Inspector's
office is not necessary.
The 21-day period required in Section 4 of the Ordiance was stated as too
short for the necessary work in the Building Inspecotr's Office. The
prescribed method of determining lots withing the area to be noticed
was reviewed.
Tish Taitte questioned whether the fee covered the costs of the process.
Facts were not available, but it was agreed as doubtful.
David Allums summarized the sequence of steps in the process as contained
in the Ordinance.
The notice to individuals in the area required to be noticed, and the public
notice was reviewed. It was mentioned that one or two persons within the
noticed area sometimes fail to get noticed. The State Statute only requires
~~~ mailing to last Tax Roll owners of lot in area to be noticed and the
posting of the public notices.
This was established as satisfactory and such steps as certified mail were
stated as unnecessary.
It was agreed to remove the blands within the. body of the text on the
"Notice" to interested Property Owners form and group them immediately
below the Text body. The text would be left intact above.
The Fee amount was discussed. It was decided that it was a City Administration
decision based on their knowledge of costs.
The time requirementr for the proposed Plat Survey to be within 60 days prior
to the hearing was discussed as tight in some instances.
David Allums explained that "reasonableness" is the guide. The intent
is to have an up-to-date survey reflecting the lot at the time of the
hearing.
It was determined that Mike O'Leary would work with David Allums to rework
these Proposed Procedures and Documents including there comments and
communicate with the City Administration as necessary to finalize these
Procedures and Documents.
Motion.. was.. made by Jim Norton to adjourn, Mike O'Leary seconded the motion.
All Voted Aye.
The Meeting was adjourned.
Chairman
ATTEST:
Sectetary
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