HomeMy WebLinkAbout0591984 ZPC Minutes.l~:r .4.
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ZONING & PLANNING COMMISSION MINUTES
SPECIAL MEETING
May 9, 1984
The special meeting was called to review the proposed, revised
Documents pertaining to Procedures for Subdivision and for replatting
of lots in the City of West University Place.
The meeting was held in the City Hall
Bettler, Vice Chairman, Mike 0'Leary,
Also in attendance were David Allums,
Perry, the City Building Inspector.
Conference Room with Marcellus
Tish Taitte, and J. E. Norton present.
the City Attorney, and Wayne
The meeting began with introductions of inembers and the City Attorney
and the Building Inspector, and hearing of residents. There were no
comments from the audience.
The recirculation of the notice for the pending request for,subdivision
of the lot at 3506 Sunset was mentioned. The building Inspector's Office
was initiating the recirculation of the Zoning and Planning Commission
scheduled on June 14, 1984.
Next, David Allums, let the review of the Proposed Procedures and Documents
for subdivision and for replatting of lots, which ar"e being revised and
, amended to better serve under the new City Ordinance No. 1212.
David Allums began by establishing Ordinance No. 1212 as the basis
for these Procedures and Documents, and then moved through the Ordinance
by Section for detailed discussion.
Items of discussion during the review were as follows:
The request and Preliminary Plot can be sent over to the required City
Officials and Department Transmittal letters from the Building Irispector's
Office is not necessary.
The 21-day period required in Section 4 of the Ordiance was stated as too
short for the necessary work in the Building Inspector's Office. The
prescribed method of determining lots within the area to be noticed was
reviewed.
Tish Taitte questioned whether the fee covered the costs of the process.
Facts were not available, but it was agreed as doubtful.
David Allums summarized the sequence of stepsnin the process as contained
in the Ordinance.
The notice to individuaZs in `the area required to be noticed, and the
public notice was reviewed. It was mentioned that one or two persons
within the noticed area sometimes fail to get noticed. The State Statute
only requires mailing to last Tax Roll owners of lot in area to be
noticed and the posting of the public notices. This was established as
satisfactory and such steps as certified mail were stated as unnecessary.
It was agreed to remove the blanks within the body of the text on the
"Notice" to Interested Property Owners form and group them immediately
below the text body. The text would be left intact above.
The Fee amount was discussed. It was decided that it was a City Administration
decision based on their knowledge of costs.
~ The time requirement for the proposed Plat Survey to be within 60 days prior
to the hearing was discussed as tight in some instances.
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David Allums explained that "reasonableness" is the guide. The intent
is to have an up-to-date survey reflecting the lot at the time of the
hearing.
It was determined that Mike 0'Leary would work with David Allums to
rework these Proposed Procedures and Documents including there comments
and communicate with the City Administration as necessary to finalize
these Procedures and Documents.
Motion was made by Jim Norton to adjourn, Mike 0'Leary seconded the
motion.
All Voted Aye.
The Meeting was adjourned.
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