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HomeMy WebLinkAbout09142023 ZPC Agenda Item 5 iy of West University Place Public Works Department Zoning & Planning Commission MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD MEETING MINUTES September 8,2022 MEMBERS PRESENT: John Cutrer, Richard Wilson, Matthew Fisher, Myrenda Takashima and John Howard MEMBERS ABSENT: Bob Powell and Sam Mazzu STAFF PRESENT: Legal Counsel Tommy Ramsey, Building Official Brian Hunt, Administrative Coordinator Josie Hayes and Zoning Official Joe Newton GUEST: Dick Yehle 1. Notices, Rules, Etc. John Cutrer, Presiding Officer, called the meeting to order at 6:15 p.m. John Cutrer asked staff to confirm that appropriate notices were given. Josie Hayes stated notices were posted per state and local laws. John Cutrer asked commission members and staff to introduce themselves. 2. Public Comments. There were no public comments. 3. 3/7 Exemption. Joe Newton briefly discussed the additional information that was requested from the ZPC from the previous meeting. There was general discussion regarding proposed changes. There was also discussion regarding the parameters for the exception. After discussion, the ZPC asked that some of the language be revised for the special exceptions and brought back to the next meeting for review. 4. Curb Cuts/Corner Lots. Joe Newton briefly described the additional information that was requested from the previous meeting. There was general discussion regarding the proposed changes and what sections were being moved to Chapter 70. The ZPC asked the item to be brought back to the next meeting for discussion. 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 West University Place Public Works Department 5. Old Stock Housing. There was general discussion regarding the proposed changes at the previous meeting. After discussion, the ZPC asked that the preliminary report be brought back to the next meeting for approval. 6. Sports Courts. Joe Newton briefly explained the additional information that ZPC asked for at the previous meeting. There was general discussion regarding the current ordinance's requirement for height around tennis courts and if sports courts should follow the same requirement. There was also discussion regarding if sports courts should be allowed in the side yard with a special exception or just on corner lots. The ZPC asked that the modified changes be made and brought back to next month's meeting. 7. SF District Consolidation. Joe Newton gave a brief overview of the additional information that ZPC requested from the previous meeting and the changes to the zoning map. He stated there would be an overlay of a different color that showed the different zoning districts. There was general discussion regarding the proposed changes. The ZPC asked that this item be brought to the next meeting for additional discussion. 8. Artificial Turf. Joe Newton briefly explained the proposed draft. There was general discussion regarding the proposed specified color and type of material. The ZPC asked for some minor changes to be made and brought back to the next meeting for review. 9. Minutes. The commission reviewed the minutes of the meeting held on August 11, 2022. Richard Wilson made a motion to approve the meeting minutes, as amended. Second by John Cutrer. AYES: John Cutrer, Richard Wilson, Matthew Fisher, Myrenda Takashima and John Howard. NOES: None. ABSTAIN: None. Motion carried. [Adjournment] Matthew Fisher made a motion to adjourn. Second by John Cutrer. AYES: John Cutrer, Richard Wilson, Matthew Fisher, Myrenda Takashima and John Howard. NOES: None. ABSTAIN: None. Meeting adjourned at 7:44 p.m. PASSED THIS DAY OF t 2023. John Cutrer, Chairman ATTEST: Ms. Josie M. Hayes, Administrative Coordinator 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 City of West University Place Public Works Department Zoning & Planning Commission MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD MEETING MINUTES October 13,2022 MEMBERS PRESENT: John Cutrer, Richard Wilson, Bob Powell, Myrenda Takashima and Sam Mazzu MEMBERS ABSENT: Matthew Fisher and John Howard STAFF PRESENT: Public Works Director, Gerardo Barrera, Legal Counsel Tommy Ramsey, Building Official Brian Hunt, Administrative Coordinator Josie Hayes and Zoning Official Joe Newton GUEST: Frank Griffin and Doug Rephlo 1. Notices, Rules, Etc. John Cutrer, Presiding Officer, called the meeting to order at 6:15 p.m. John Cutrer asked staff to confirm that appropriate notices were given. Josie Hayes stated notices were posted per state and local laws. John Cutrer asked commission members and staff to introduce themselves. 2. Public Comments.There were no public comments. 3. 3/7 Exemption. Joe Newton briefly discussed the additional information that was requested from the ZPC from the previous meeting. There was general discussion regarding proposed changes. After general discussion, Richard Wilson made a motion for the preliminary report to be taken back to the next meeting for approval. Second by Myrenda Takashima. AYES: John Cutrer, Richard Wilson, Bob Powell, Myrenda Takashima and Sam Mazzu. NOES: None. ABSTAIN: None. Motion passed. 4. Curb Cuts/Corner Lots. Joe Newton briefly described the additional information that was requested from the previous meeting. There was general discussion regarding if the "busy streets" should be modified and if corner lots should be expressly prohibited from constructing a circular driveway which connects two intersecting streets. After general, the ZPC asked that this item be brought back to the next meeting for discussion. 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 City of West University Place Public Works Department 5. Old Stock Housing. There was general discussion regarding the proposed preliminary report. Items discussed were the potential feasibility of implementing a tax-relief based incentive program for the preservation of old stock housing. Upon further discussion, the City Attorney determined that the creation of such a program would be outside of the purview of the Zoning and Planning Commission. After discussion of the proposed preliminary report, the ZPC asked that the report be brought to the next meeting with the proposed changes. 6. Sports Courts. Joe Newton briefly explained the additional information that ZPC asked for at the previous meeting. There was general discussion regarding the amount of noise generated from pickle pall courts and if the ZPC should require some type of fencing to be installed, including discussing the possible height of the fence and whether it should be opaque or not. After general discussion, the ZPC asked that this item be brought to the meeting with the modified changes for review. 7. SF District Consolidation. Joe Newton gave a brief overview of the additional information that ZPC requested from the previous meeting and the changes to the zoning map. There was general discussion regarding the changes. After a brief discussion, Sam Mazzu made a motion to draft the preliminary report for review at the next meeting for approval. Second by Richard Wilson. AYES: John Cutrer, Richard Wilson, Bob Powell, Sam Mazzu and Myrenda Takashima. NOES: None. ABSTAIN: None. Motion passed. S. Artificial Turf. Joe Newton explained the changes from the last meeting. After a brief discussion, Richard Wilson made a motion to draft the preliminary report for review at the next meeting for approval. Second by Sam Mazzu. AYES: John Cutrer, Richard Wilson, Bob Powell, Sam Mazzu and Myrenda Takashima. NOES: None. ABSTAIN: None. Motion passed. 9. Front and Side yard Setback Requirements. There was general discussion regarding free little libraries and if requirements should be set for these. Gerardo Barrara stated these are not currently allowed in the zoning ordinance. If no action is taken,then enforcement would have to be taken and they would be required to be removed. There was general discussion about what other items are currently in the front yard that are not covered under the current ordinance. The ZPC asked that staff draft up a proposed ordinance and bring it back to the next meeting. 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 city West University Place Public Works Department [Adjournment] Sam Mazzu made a motion to adjourn. Second by Myrenda Takashima. AYES: John Cutrer, Richard Wilson, Bob Powell, Sam Mazzu and Myrenda Takashima. NOES: None. ABSTAIN: None. Meeting adjourned at 8:35 p.m. PASSED THIS DAY OF s 2023. John Cutrer, Chairman ATTEST: Ms. Josie M. Hayes, Administrative Coordinator 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 City of West University Place Public Works Department Zoning & Planning Commission MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD MEETING MINUTES November 10, 2022 MEMBERS PRESENT: John Cutrer, Richard Wilson, Bob Powell, Matthew Fisher, Sam Mazzu, Myrenda Takashima and John Howard STAFF PRESENT: Legal Counsel Tommy Ramsey, Building Official Brian Hunt, Administrative Coordinator Josie Hayes and Zoning Official Joe Newton GUEST: Dick Yehle 1. Notices, Rules, Etc. John Cutrer, Presiding Officer, called the meeting to order at 6:15 p.m. John Cutrer asked staff to confirm that appropriate notices were given. Josie Hayes stated notices were posted per state and local laws. John Cutrer asked commission members and staff to introduce themselves. 2. Public Comments. There were no public comments. 3. 3/7 Exemption. Joe Newton briefly discussed the minor changes from the ZPC at the previous meeting. After a brief discussion, Matthew Fisher made a motion to approve the preliminary report and forward it to the City Council for approval. Second by Richard Wilson. AYES: John Cutrer, Richard Wilson, Bob Powell, Matthew Fisher, Sam Mazzu, Myrenda Takashima and John Howard. NOES: None. ABSTAIN: None. Motion passed. 4. Curb Cuts/Corner Lots. Joe Newton briefly described the additional information that was requested from the previous meeting. There was general discussion regarding curb cuts on corner lots being prohibited which connect two intersecting streets. The ZPC asked that minor changes be made and brought back to the next meeting for review. 5. Old Stock Housing. Joe Newton briefly explained the additional changes of the preliminary report that the ZPC asked for at the last meeting. After general discussion, Richard Wilson made a motion to approve the preliminary report and forward it to the 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 West University Place Public Works Department City Council for approval. Second by Matthew Fisher. AYES: John Cutrer, Richard Wilson, Bob Powell, Matthew Fisher, Sam Mazzu, Myranda Takashima and John Howard. NOES: None. ABSTAIN: None. Motion passed. 6. Sports Courts. Joe Newton briefly explained the additional information that ZPC asked for at the previous meeting. There was general discussion and review of other city's currently enacted ordinances that pertain to sports courts. There was also a brief discussion regarding possible outdoor lighting requirements and possible limitations on the hours of operation. The ZPC asked staff to make the proposed changes and bring back to the next meeting for review. 7. SF District Consolidation. Joe Newton gave an overview of the proposed preliminary report. After brief discussion, Richard Wilson made a motion to approve the preliminary report with minor changes and bring it back to the next meeting for approval. Second by Sam Mazzu. AYES: John Cutrer, Richard Wilson, Bob Powell, Matthew Fisher, Sam Mazzu, Myrenda Takashima and John Howard. NOES: None. ABSTAIN: None. Motion passed. 8. Artificial Turf. Joe Newton explained the changes from the last meeting. After a brief discussion, Richard Wilson made a motion to approve the preliminary report with minor changes and bring it back to the next meeting for approval. Second by Matthew Fisher. AYES: John Cutrer, Richard Wilson, Bob Powell, Matthew Fisher, Sam Mazzu, Myrenda Takashima and John Howard. NOES: None. ABSTAIN: None. Motion passed. 9. Front and Side yard Setback Requirements.There was general discussion regarding the proposed ordinance regarding free little libraries(a/k/a book sharing exchanges), including, for example, whether or not a permit should be required or if approval should be at the discretion of the City's Building Official. Brian Hunt stated there is a Free Little Library registry online where people can register them but this is not controlled by the City. There was general discussion regarding a possible ordinance and its scope, including size limitations, along with location of where permitted exchanges could be placed. The ZPC requested that staff bring back some proposed criteria for review at the next meeting. 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 West University Place Public Works Department [Adjournment] Sam Mazzu made a motion to adjourn. Second by Matthew Fisher. AYES: John Cutrer, Richard Wilson, Bob Powell, Matthew Fisher, Sam Mazzu, Myrenda Takashima and John Howard. NOES: None. ABSTAIN: None. Meeting adjourned at 8:24 p.m. PASSED THIS DAY OF , 2023. John Cutrer, Chairman ATTEST: Ms. Josie M. Hayes, Administrative Coordinator 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 City of West University Place Public Works Department Zoning & Planning Commission MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD MEETING MINUTES January 12, 2023 MEMBERS PRESENT: John Cutrer, Richard Wilson, Bob Powell, Matthew Fisher, Sam Mazzu and Myrenda Takashima MEMBERS ABSENT: John Howard STAFF PRESENT: Legal Counsel Tommy Ramsey, Building Official Brian Hunt, Administrative Coordinator Josie Hayes and Zoning Official Joe Newton GUEST: Alida Drewes 1. Notices, Rules, Etc. John Cutrer, Presiding Officer, called the meeting to order at 6:16 p.m. John Cutrer asked staff to confirm that appropriate notices were given. Josie Hayes stated notices were posted per state and local laws. John Cutrer asked commission members and staff to introduce themselves. 2. Public Comments. Alida Drewes spoke on the subject of Old Stock Housing. She does not think it should be restricted in any way. 3. 3/7 Exemption. Joe Newton briefly discussed the proposed preliminary report. After a brief discussion, Sam Mazzu made a motion to approve the preliminary report with minor corrections and forward it to the City Council for approval. Second by Richard Wilson. AYES: John Cutrer, Richard Wilson, Bob Powell, Matthew Fisher, Sam Mazzu and Myrenda Takashima. NOES: None. ABSTAIN: None. Motion passed. 4. Old Stock Housing. Joe Newton briefly explained the proposed changes to the preliminary report from the last meeting. Richard Wilson asked that it just be called "report" instead of preliminary report since the ZPC is not asking for an ordinance change. After general discussion, the ZPC had no recommendations to change the ordinance and tabled this item. 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 City o West University Place Public Works Department 5. SF District Consolidation. Joe Newton gave an overview of the proposed preliminary report. After brief discussion, Richard Wilson made a motion to approve the preliminary report with minor changes of the tables being added and bring it back to the next meeting for approval. Second by Myrenda Takashima. AYES: John Cutrer, Richard Wilson, Bob Powell, Matthew Fisher, Sam Mazzu and Myrenda Takashima. NOES: None. ABSTAIN: None. Motion passed. 6. Artificial Turf. Joe Newton explained the minor drafting changes to the preliminary report from the last meeting. There were no additional changes made. Preliminary report to be forwarded to City Council for approval. 7. Curb Cuts/Corner Lots. Joe Newton explained the minor drafting changes to the preliminary report from the last meeting. There was general discussion regarding the proposed changes. The ZPC asked for the proposed changes to be made to the preliminary report and be brought back to the next meeting for approval. 8. Front and Side yard Setback Requirements.Joe Newton gave an overview of the proposed ordinance. There was general discussion over what documents would be required to obtain a permit, where it should be located and if a fee would be associated with the permit to install the free little libraries. There was also a brief discussion about a permit being required; if the city could require the existing free little libraries that are in the city to obtain a permit. The ZPC asked that staff put together a list of guidelines and bring it back to the next meeting for review. 9. Sports Courts.Joe Newton briefly reviewed the changes that were discussed at the previous meeting. Some of the items discussed included, for example,possibly removing pickleball courts from the definition of sports court so it would have its own special exception,possible setback requirements, possible requirements for a noise study as part of obtaining a permit, and whether or not a property owner should need to obtain their neighbor's permission. The ZPC asked that staff make the changes discussed and bring it back to the next meeting for review. [Adjournment] Bob Powell made a motion to adjourn. Second by Myranda Takashima. AYES: John Cutrer, Richard Wilson, Bob Powell, Matthew Fisher, Sam Mazzu and Myrenda Takashima. NOES: None. ABSTAIN: None. Meeting adjourned at 8:20 p.m. 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 City of West University Place Public Works Department PASSED THIS DAY OF ,2023. John Cutrer, Chairman ATTEST: Ms. Josie M. Hayes, Administrative Coordinator 3826 Amherst St. zvwzv.westutx.gov West University Place, TX 77005 713-662-5830 City of West University Place Public Works Department Zoning & Planning Commission MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD MEETING MINUTES February 9, 2023 MEMBERS PRESENT: John Cutrer, Bob Powell, Matthew Fisher, Sam Mazzu, Myrenda Takashima and John Howard MEMBERS ABSENT: Richard Wilson STAFF PRESENT: Legal Counsel Tommy Ramsey, Building Official Brian Hunt, Administrative Coordinator Josie Hayes and Zoning Official Evan DuVall GUEST: Dick Yehle 1. Notices, Rules, Etc. John Cutrer, Presiding Officer, called the meeting to order at 6:15 p.m. John Cutrer asked staff to confirm that appropriate notices were given. Josie Hayes stated notices were posted per state and local laws. John Cutrer asked commission members and staff to introduce themselves. 2. Public Comments. There were no public comments. 3. Curb Cuts/Corner Lots. Evan DuVall explained the minor drafting changes to the preliminary report from the last meeting. There was general discussion regarding the changes. After discussion, Myrenda Takashima made a motion to approve the preliminary report with minor corrections and forward it to the City Council for approval. Second by Sam Mazzu. AYES: John Cutrer, Bob Powell, Matthew Fisher, Sam Mazzu, Myrenda Takashima and John Howard. NOES: None. ABSTAIN: None. Motion passed. 4. Front and Side yard Setback Requirements. Evan DuVall gave an overview of the proposed changes to the preliminary report from the last meeting. There was general discussion regarding the proposed regulations that would be required for free little libraries (a/k/a book sharing exchanges) in order to obtain a permit. Discussed items included the restriction of free little libraries from being placed in the right of way; City- 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 City of West University Place Public Works Department provided Installation Guidelines for public reference; and the definition of"book sharing exchanges"and size requirements. After deliberation, Matthew Fisher made a motion to approve the preliminary report with minor changes. Second by Sam Mazzu. AYES: John Cutrer, Matthew Fisher, Sam Mazzu, Myrenda Takashima and John Howard. NOES: Bob Powell. ABSTAIN: None. Motion passed 5-1. 5. Sports Courts. Evan DuVall briefly reviewed the changes that were discussed at the previous meeting. Some of the items discussed were adding the definition of a"sports court"and "practice enclosure(private)"and setbacks. After deliberation, the ZPC decided to seek additional input from City Council regarding the matter at the City Council/ZPC workshop meeting in February before proceeding further. [Adjournment] Matthew Fisher made a motion to adjourn. Second by John Howard. AYES: John Cutrer, Bob Powell, Matthew Fisher, Sam Mazzu, Myrenda Takashima and John Howard. NOES: None. ABSTAIN: None. Meeting adjourned at 7:02 p.m. PASSED THIS DAY OF , 2023. John Cutrer, Chairman ATTEST: Ms. Josie M. Hayes, Administrative Coordinator 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 West University Place Public Works Department Zoning & Planning Commission MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD MEETING MINUTES March 27,2023 MEMBERS PRESENT: John Cutrer, Richard Wilson, Bob Powell, Matthew Fisher, Sam Mazzu, Myrenda Takashima and John Howard STAFF PRESENT: Building Official Brian Hunt, Administrative Coordinator Josie Hayes and Zoning Official Evan DuVall GUEST: David Cole 1. Notices, Rules, Etc. John Cutrer, Presiding Officer, called the meeting to order at 6:57 p.m. John Cutrer asked staff to confirm that appropriate notices were given. Josie Hayes stated notices were posted per state and local laws. John Cutrer asked commission members and staff to introduce themselves. 2. Public Comments. There were no public comments. 3. Artificial Turf. John Cutrer stated there were no public comments from the Joint Public Hearing meeting with the City Council. Sam Mazzu made a motion that the preliminary report be finalized and submitted to City Council based on the lack of public comments from the Joint Public Hearing. Second by Matthew Fisher. AYES: John Cutrer, Richard Wilson, Bob Powell, Matthew Fisher, Sam Mazzu, Myrenda Takashima and John Howard. NOES: None. ABSTAIN: None. Motion passed. 4. Curb Cuts. John Cutrer stated there were no public comments from the Joint Public Hearing meeting with the City Council. Sam Mazzu made a motion that the preliminary report be finalized and submitted to City Council based on the lack of public comments from the Joint Public Hearing. Second by Richard Wilson. AYES: John Cutrer, Richard Wilson, Bob Powell, Matthew Fisher, Sam Mazzu, Myrenda Takashima and John Howard. NOES: None. ABSTAIN: None. Motion passed. 5. Book Sharing Exchanges. There was general discussion regarding the comments received from the Joint Public Hearing. Based on the public comments received, ZPC 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 City of West University Place Public Works Department decided additional changes were needed with respect to the cut sheets/installation guidelines. There was also general discussion about whether or not the height should be regulated. After discussion, Richard Wilson made a motion that the final report be made with the proposed changes discussed. Second by Bob Powell. AYES: John Cutrer, Bob Powell, Matthew Fisher, Sam Mazzu, Myrenda Takashima and John Howard. NOES: Richard Wilson. ABSTAIN: None. Motion passed 6-1. 6. 3/7 Exception. John Cutrer stated there were no public comments from the Joint Public Hearing meeting with the City Council. Matthew Fisher made a motion that the preliminary report be finalized and submitted to City Council based on the lack of public comments from the Joint Public Hearing. Second by Sam Mazzu. AYES: John Cutrer, Richard Wilson, Bob Powell, Matthew Fisher, Sam Mazzu, Myrenda Takashima and John Howard. NOES: None. ABSTAIN: None. Motion passed. [Adjournment] John Howard made a motion to adjourn. Second by Matthew Fisher. AYES: John Cutrer, Richard Wilson, Bob Powell, Matthew Fisher, Sam Mazzu, Myrenda Takashima and John Howard. NOES: None. ABSTAIN: None. Meeting adjourned at 7:31 p.m. PASSED THIS DAY OF , 2023. John Cutrer, Chairman ATTEST: Ms. Josie M. Hayes, Administrative Coordinator 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 West University Place Public Works Department Zoning & Planning Commission MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD MEETING MINUTES April 13,2023 MEMBERS PRESENT: John Cutrer, Richard Wilson, Sam Mazzu (left meeting at 7:10 p.m.), Myrenda Takashima and John Howard MEMBERS ABSENT: Bob Powell and Matthew Fisher STAFF PRESENT: Legal Counsel Tommy Ramsey, Building Official Brian Hunt, Administrative Coordinator Josie Hayes and Zoning Official Joe Newton GUEST: Alida Drewes 1. Notices, Rules, Etc. John Cutrer, Presiding Officer, called the meeting to order at 6:15 p.m. John Cutrer asked staff to confirm that appropriate notices were given. Josie Hayes stated notices were posted per state and local laws. John Cutrer asked commission members and staff to introduce themselves. 2. Public Comments. Alida Drewes spoke in regard to curb cuts and doesn't think it should be discussed again. As far as artificial turf, she doesn't think it's going to make a difference; there should be other things that need to be looked at. She is against the book sharing ordinance. 3. 3/7 Exception. Joe Newton stated there were only minor drafting changes, not any content changes to the final preliminary report that was approved at the last meeting. Sam Mazza made a motion to submit the final report as drafted to the City Council. Second by Myrenda Takashima. AYES: John Cutrer, Sam Mazzu, Myrenda Takashima and John Howard. NOES: Richard Wilson. ABSTAIN: None. Motion passed 4-1. 4. Curb Cuts. There was discussion regarding the few minor changes to the Zoning Ordinance that Sam Mazzu made to the approved preliminary report at the last meeting. After a brief discussion, Richard Wilson made a motion to submit the final report as drafted to the City Council. Second by Sam Mazzu. AYES: John Cutrer, Richard Wilson, 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 City of West University Place Public Works Department Sam Mazzu, Myrenda Takashima and John Howard. NOES: None. ABSTAIN: None. Motion passed. 5. Artificial Turf. Richard Wilson made a motion to submit the final report as drafted to the City Council. Second by Myrenda Takashima. AYES: John Cutrer, Richard Wilson, Sam Mazzu, Myrenda Takashima and John Howard. NOES: None. ABSTAIN: None. Motion passed. 6. Book Sharing Exchanges. Richard Wilson made a motion to submit the final report as drafted with the proposed change. Second by Myrenda Takashima. AYES: John Cutrer, Richard Wilson, Sam Mazzu, Myrenda Takashima and John Howard. NOES: None. ABSTAIN: None. Motion passed. 7. SF District Consolidation.Joe Newton stated the drafting is still underway; Mr. Newton indicated that staff were making sure there were no inconsistencies throughout the current Zoning Ordinance. All draft changes should be completed by the end of April and brought back to ZPC at the next meeting for discussion. 8. Sports Court.John Cutrer stated he met with City Council at the workshop in February and gave a brief overview of their concerns and direction. Sound, lighting and visibility of the sports courts were some of the items City Council highlighted as concerns. There was general discussion regarding the proposed draft ordinance. This item will be brought to ZPC at its next meeting for further discussion. John Cutrer made a motion to approve the ordinance language as drafted for the four final reports (3/7 Exception; Curb Cuts; Artificial Turf; and Book Sharing Exchanges)that were approved earlier in the meeting by ZPC. Second by Myrenda Takashima. AYES: John Cutrer, Richard Wilson, Myrenda Takashima and John Howard. NOES: None. ABSTAIN: None. Motion passed. [Adjournment] Myrenda Takashima made a motion to adjourn. Second by John Howard. AYES: John Cutrer, Richard Wilson, Myrenda Takashima and John Howard. NOES: None. ABSTAIN: None. Meeting adjourned at 7:36 p.m. 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 City of West University Place Public Works Department PASSED THIS DAY OF t 2023. John Cutrer, Chairman ATTEST: Ms. Josie M. Hayes, Administrative Coordinator 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 City o 4. West University Place Public Works Department Zoning & Planning Commission MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD MEETING MINUTES May 11,2023 MEMBERS PRESENT: John Cutrer, Richard Wilson, Bob Powell, Sam Mazzu, Myrenda Takashima MEMBERS ABSENT: Matthew Fisher and John Howard STAFF PRESENT: Legal Counsel Tommy Ramsey, Public Works Director Danny Cameron, Administrative Coordinator Josie Hayes and Zoning Official Joe Newton 1. Notices, Rules, Etc. John Cutrer, Presiding Officer, called the meeting to order at 6:15 p.m. John Cutrer asked staff to confirm that appropriate notices were given. Josie Hayes stated notices were posted per state and local laws. John Cutrer asked commission members and staff to introduce themselves. John Cutrer gave an update regarding the final reports. All four were presented to City Council and were approved. Items would be put on the next consent agenda for approval. 2. Public Comments. There were no public comments. 3. SF District Consolidation. Joe Newton gave an update regarding the proposed changes from the previous meeting. The new zoning map has not yet been received from HDR. ZPC engaged in a lengthy discussion regarding all of the proposed changes. There was some discussion of hyperlinks that could be added to the zoning map that directs any user to the section of the zoning code that references a particular section. There was some discussion regarding when the joint public hearing could be held with the new City Council. The ZPC asked staff to submit a redline version of the proposed changes and a clean copy for their review at the next meeting. 4. Sports Court. Joe Newton briefly discussed the changes from the last meeting. Some of the proposed changes that were discussed included requirements that sports courts could not project into the rear yard setback, unless the rear yard of the proposed building site abuts the rear yard of an adjacent building site, in which case a ten-foot projection into 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 West University Place Public Works Department the rear yard setback is permitted. There was also general discussion regarding the Zoning Board of Adjustment's ability to issue a special exception to locate a sports court or practice enclosure in a different design or location than prescribed by the ordinance; what items would be required to submit for a permit; previous; non pervious area calculations, plans, etc. The ZPC asked that changes be made and brought back for their review at the next meeting. [Adjournment] Richard Wilson made a motion to adjourn. Second by Sam Mazzu. AYES: John Cutrer, Richard Wilson, Bob Powell, Sam Mazzu and Myrenda Takashima. NOES: None. ABSTAIN: None. Meeting adjourned at 7:42 p.m. PASSED THIS DAY OF t 2023. John Cutrer, Chairman ATTEST: Ms. Josie M. Hayes, Administrative Coordinator 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 City Ut West University Place Public Works Department Zoning & Planning Commission MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD MEETING MINUTES July 13,2023 MEMBERS PRESENT: John Cutrer, Richard Wilson, Bob Powell, Sam Mazzu and Matthew Fisher MEMBERS ABSENT: Myrenda Takashima and John Howard STAFF PRESENT: Legal Counsel Scott Bounds, Public Works Director Danny Cameron, Building Official John McGowan, Administrative Coordinator Josie Hayes and Zoning Official Joe Newton GUEST: David Cole 1. Notices, Rules, Etc. John Cutrer, Presiding Officer, called the meeting to order at 6:15 p.m. John Cutrer asked staff to confirm that appropriate notices were given. Josie Hayes stated notices were posted per state and local laws. John Cutrer asked commission members and staff to introduce themselves. There was an introduction of the new Building Official, John McGowan. 2. Public Comments. There were no public comments. 3. SF District Consolidation. David Cole stated he had several concerns that some of the language was going to be deleted from the current ordinance, especially the height requirement of buildings and the requirement of screening of mechanical equipment. Joe Newton stated there was not any language deleted; it has just been separated into the newly created article. ZPC asked if the relocation of verbiage could be identified separately and provide a clean copy for the next meeting. Joe Newton briefly discussed the additional information that was requested from the ZPC from the previous meeting. HDR provided staff with the proposed updated map that shows the new overlay districts. There was some discussion that the overlay needed to be in a different shade so that it is legible. Staff asked that Joe Newton also make any minor drafting changes to the existing ordinance. There was general discussion about changing the name of the districts. There 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830 City of West University Place Public Works Department was general discussion regarding where the projections schedule should be located. The ZPC asked the item to be brought to the next meeting with the proposed changes for discussion. 4. Sports Court.Joe Newton briefly discussed the changes from the last meeting. There was general discussion regarding setbacks on through lots; limits on basketball goals and if there should be a side yard or rear yard setback requirement. After deliberations, Richard Wilson made a motion that staff prepare a preliminary report that is consistent with the proposed draft to review at the next meeting. Second by Matthew Fisher. AYES: John Cutrer, Richard Wilson, Bob Powell, Matthew Fiser and Sam Mazzu. NOES: None. ABSTAIN: None. Motion passed. [Adjournment] Sam Mazzu made a motion to adjourn. Second by Matthew Fisher. AYES: John Cutrer, Richard Wilson, Bob Powell, Matthew Fisher and Sam Mazzu. NOES: None. ABSTAIN: None. Meeting adjourned at 8:06 p.m. PASSED THIS DAY OF ,2023. John Cutrer, Chairman ATTEST: Ms. Josie M. Hayes, Administrative Coordinator 3826 Amherst St. www.westutx.gov West University Place, TX 77005 713-662-5830