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CITY COUNCIL SPECIAL SESSION
MONDAY, OCTOBER 8, 2001
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
6:30 P.M.
The City Council convened in Special Session in the Municipal Building Conference
Room (3800 University Blvd.) on October 8, 2001, with the following members present:
Mayor Lewis presiding, Council Members May, Farley Griffin and Jackson. The City
Manager, City Attorney, Finance Director, Public Works Director and Assistant City
Manager were also present.
The notice for this meeting was posted in accordance with the Texas Government Code,
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Chapter 551, on the 5 day of October 2001 at 4:30 p.m.
Agenda Review:
The City Council reviewed the regular meeting agenda and discussed items under
consideration with the Staff.
Open Meetings and Public information Act.
Matters related to the Open Meetings Act and Public Information Act.
City Attorney Jim Dougherty reviewed the Open Meetings Act and Public Information
Act with the City Council.
The City Council recessed the Special Session at 7:30 p.m. to convene in Regular
Session.
The Special Session reconvened at 7:59 p.m.
Priority Area 9 reconstruction.
Matters related to all infrastructure improvements in Priority Area 9 including delaying
the bid process, narrowing of streets, installation of sidewalks and tree preservation.
Public Works Director Ed Menville reported that plans for Priority Areas 9 & 11A were
complete and dates for advertisement and bid opening have been selected. Advertisement
for both areas is scheduled to begin on October 8 with bid opening to take place
respectively on November 14 & November 19. Bid award for the projects would take
place at the regular council meeting of November 26, 2001. The bidding process also
includes plans prepared for tree protection.
City Council Special Session, October 8, 2001
Mr. Menville stated that the Sidewalk Committee has been deliberating a number of
issues including proper placement of sidewalks in relation to the street and the narrowing
of east-west streets in Area 9. The streets affected would be Duke, Pittsburg, Carnegie,
Cason and Coronado Streets from Poor Farm Ditch to Buffalo Speedway, a total of 22
blocks. Although the Sidewalk Committee has submitted no formal recommendation
regarding this matter, staff is aware that there has been some discussion about a possible
delay. Providing information at this time would enable council to take action to delay
bidding of the project; however, staff has no indication of the amount of delay proposed
or the cost involved if bid specifications need to be re-done.
Mayor Lewis asked if anyone knew what the time frame would be if the project were to
be delayed.
Council Member May responded that the Sidewalk Committee did not have a time frame
but that the thought behind delaying the project was that the cost to delay the bidding of
the project would not be as costly as issuing change orders after the project had been
awarded.
After a complete discussion of this item, the City Council agreed to delay bidding of this
project for 30 days. A meeting will be held with the residents in the area on October 24.
Matters related to goals and objectives of Boards and Commission members and the
assignment of priorities.
The City Council agreed on the following goals and objectives for Boards and
Commissions:
ZONING & PLANNING
Review building setbacks (density/safety); coordinate with BSC on this topic
Review Kirby corridor/periphery (one size may not fit all)
Review comprehensive plan
Review drainage requirements; perhaps require underground on new development; coordinate with BSC
Review code to ensure compliance with recent decisions on church development
ZONING BOARD OF ADJUSTMENT
Communicate with ZPC concerning issues that may need to be addressed through code revisions
Keep ZPC informed about the type of variances being requested
BUILDING & STANDARDS
Review drainage requirements and coordinate with ZPC to affect changes
Revisit building quality (sheetrock thickness, lumber quality, etc.) without legislating workmanship
Review building code to identify possibilities for change that would encourage retention of old stock
PARKS & RECREATION
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City Council Special Session, October 8, 2001
Review recreation programs to ensure they accommodate residents of all ages
Monitor park maintenance and make recommendations to Director, P & R
Review ARF development on city owned land on Braeswood
YMCA feasibility use study
RECYCLING & SOLID WASTE
Review pay-as-you-go garbage collection; make recommendations to council
Continue cardboard recycling efforts (after appropriate communications, no Wednesday pickup)
Initiate recycling program in the West U parks
PUBLIC SAFETY
Promote citizen security
Address traffic issues as they are reported
Review on street parking policy
Strengthen, in coordination with PD, Neighborhood Watch and customize program to meet needs of West U
Address tree maintenance and consider tree replacement program in easements
Address cut-through traffic
Design and print traffic survey for City Currents
Review speed limits
FRIENDS OF WEST UNIVERSITY PARKS FUND
Fund raising for YMCA
ADULT SERVICES BOARD
Involvement in development of YMCA
Report from Board or Commission Liaisons.
The City Council reported on Board or Commission meetings attended by the liaisons.
Council Member May reported that the Parks and Recreation Board would be holding
public meetings to discuss the development of Colonial Park.
Mayor Lewis reported that the Building and Standards Commission is looking at
swimming pool setbacks. The Building Official has been asked to develop two different
proposals regarding setback requirements.
Inquiries, requests and complaints.
The City Council reviewed matters received from the public and referred them to the
appropriate department or will place them on a future agenda for consideration or action.
Council Member Griffin commented that she had been receiving complaints about losing
the softball practice fields at Colonial Park during construction.
Matters related to pending or contemplated litigation; or a settlement offer.
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City Council Special Session, October 8, 2001
(a) Priority Area 6B and final payment to Contractor Technology, Inc.
(b) Priority Area 12
This item was not addressed.
Adjournment.
With no further business to come before the City Council at this time, a motion was made
by Council Member Jackson, seconded by Council Member Farley, to adjourn. The
Special Session adjourned at 9:01 p.m.
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