HomeMy WebLinkAbout220912 CC MinThe City of West University Place
A Neighborhood City
CITY COUNCIL STAFF
Susan Sample, Mayor David J. Beach, City Manager
John Montgomery, Mayor Pro Tem Scott Bounds, Olson and Olson, City Attorney
John P. Barnes, Councilmember Thelma Gilliam, City Secretary
Melanie Bell, Councilmember
Shannon Carroll, Councilmember
CITY COUNCIL MEETING ACTION MINUTES
The City Council of the City of West University Place, Texas, met in a workshop and regular meeting on
Monday, September 12, 2022, at 6:00 p.m., in the Municipal Building at 3800 University Boulevard, to
consider the agenda of items listed. The meeting was held in person and via Zoom.
WORKSHOP (6:00 PM)
1. Call Workshop to Order
Mayor Sample called the meeting to order at 6:00 p.m. In attendance were Mayor Pro Tem Montgomery
and Councilmembers Barnes, Bell, and Carroll.
Staff in attendance were City Manager Beach, City Secretary Gilliam, Assistant to the City Manager
Thompson, and City Attorney Bounds.
Roger Martin, with Roger Martin Properties, was also in attendance.
2. Recess Workshop and Convene Executive Session
City Council will recess the regular session and convene an executive session to consult with the city
attorney regarding pending or contemplated litigation in accordance with Section 551.071 of the Texas
Government Code and to deliberate the purchase, exchange, lease or value of real property in
accordance with Section 551.072 of the Texas Government Code.
At approximately 6:00 p.m., Councilmember Barnes moved to recess the workshop to convene an
executive session in accordance with Section 551.071 and 551.072 of the Texas Government Code.
Councilmember Bell seconded the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Barnes, Bell, Carroll
Noes: None
Absent: None
3. Adjourn Executive Session and Reconvene Workshop
At approximately 6:30 p.m., Councilmember Bell moved to adjourn the executive session and reconvene
the workshop. Mayor Pro Tem Montgomery seconded the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Barnes, Bell, Carroll
Noes: None
Absent: None
No action was taken.
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4. Adjourn Workshop
At approximately 6:31 p.m., Councilmember Barnes moved to adjourn the workshop. Councilmember
Carroll seconded the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Barnes, Bell, Carroll
Noes: None
Absent: None
REGULAR MEETING (6:30 PM)
5. Call Regular Meeting to Order
Mayor Sample called the meeting to order at 6:31 p.m. In attendance were Mayor Pro Tem Montgomery
and Councilmembers Barnes, Bell, and Carroll.
Staff in attendance were City Manager Beach, City Secretary Gilliam, Assistant to the City Manager
Thompson, Assistant City Attorney Chan (Olson and Olson), Fire Chief Maxell, Public Works Director
Barrera, Police Chief Walker, Finance Director Kalka, Finance Manager Walker, and IT Director
Davenport
Jason Gray with Willdan attended remotely.
6. Pledge of Allegiance – Boy Scouts from Troop 125 led the Pledge.
7. Public Comments
This is an opportunity for citizens to speak to Council relating to agenda and non-agenda items.
Speakers are required to register in advance and must limit their presentations to three minutes each.
Alida Drewes, 6112 Fordham, spoke about various concerns, including increased fees and flood
control.
Susie Hairston, 2620 Pittsburg, spoke regarding water rates.
8. Water and Wastewater Cost of Service and Rate Design Study
Matters related to the water and wastewater study. Recommended Action: Accept the 2022 Comprehensive
Water and Wastewater Rate Study. Ms. Neelie Walker, Finance Manager
Finance Manager Walker presented and after discussion Councilmember Barnes moved to accept the
2022 Comprehensive Water and Wastewater Rate Study. Mayor Pro Tem Montgomery seconded the
motion. MOTION PASSED.
Ayes: Sample, Montgomery, Barnes, Bell, Carroll
Noes: None
Absent: None
9. Texas Municipal League Intergovernmental Risk Pool Board of Trustees
Matters related to City Council voting on representatives to serve on the Texas Municipal League
Intergovernmental Risk Pool (TMLIRP) Board of Trustees or delegating such authority to the City
Manager. Recommended Action: Discuss and take any desired action. Mr. Dave Beach, City Manager
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Mayor Pro Tem Montgomery moved to delegate the authority to vote on representatives to serve on the
Texas Intergovernmental Risk Pool (TMLIRP) Board of Trustees to the City Manager. Councilmember
Barnes seconded the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Barnes, Bell, Carroll
Noes: None
Absent: None
10. Consent Agenda
All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Council member requests in
which event the item will be removed from the Consent Agenda and considered in its normal sequence
on the agenda.
A. City Council Meeting Minutes
Approve City Council Minutes of August 22, 2022 and City Council Budget Workshop Minutes of
September 2, 2022. Recommended Action: Approve City Council Minutes of August 26, 2022
and Budget Workshop Minutes of September 2, 2022. Ms. Thelma Gilliam, City Secretary
B. Receipt of Certified Appraisal Roll
Matters related to receipt of the Certified Appraisal Roll. Recommended Action: Council approve
the resolution accepting the 2022 Certified Appraisal Roll. Ms. Marie Kalka, Finance Director
C. Microsoft Licensing Renewal
Matters related to the annual Microsoft licensing renewal and Office 365 for city departments.
Recommended Action: Approve Microsoft licensing renewal and Office 365. Mr. Kevin
Davenport, IT Director
D. Harris-Galveston Subsidence District Interlocal Agreement (Waterwise)
Matters related to an Interlocal Agreement with Harris-Galveston Subsidence District.
Recommended action: Approve the Interlocal Agreement with the Harris-Galveston Subsidence
District and authorize the City Manager to execute the contract. Mr. Gerardo Barrera, Public
Works Director
E. Buffalo Speedway Change Order
Matters related to approving change order for Buffalo Speedway project. Recommended Action:
Approve the change order in the amount totaling $1,495,500 and authorize the City Manager to
execute the change order. Mr. Gerardo Barrera, Public Works Director
As requested by Councilmember Bell, Items C and E were removed from the Consent Agenda for
discussion.
Councilmember Barnes moved to approve Item A, B, and D as presented. Councilmember Bell seconded
the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Barnes, Bell, Carroll
Noes: None
Absent: None
After discussion of Item C with the IT Director, Councilmember Barnes moved to approve Item C as
presented. Councilmember Bell seconded the motion. MOTION PASSED.
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Ayes: Sample, Montgomery, Barnes, Bell, Carroll
Noes: None
Absent: None
After discussion of Item E with the City Manager, Mayor Pro Tem Montgomery moved to approve Item E
as presented. Councilmember Barnes seconded the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Barnes, Bell, Carroll
Noes: None
Absent: None
11. Adjourn Meeting
With no other business before the Council, Councilmember Carroll moved to adjourn the meeting at
approximately 7:05 p.m. Councilmember Barnes seconded the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Barnes, Bell, Carroll
Noes: None
Absent: None
Prepared by: Thelma A. Gilliam, TRMC, City Secretary Council Approved: September 26, 2022
Audio of this meeting is on the City’s website. If for any reason you are unable to download the audio from the
website, contact the City Secretary’s office to obtain a copy, as well as a copy of any presentation.