HomeMy WebLinkAbout220725CC MinThe City of West University Place
A Neighborhood City
CITY COUNCIL STAFF
Susan Sample, Mayor David J. Beach, City Manager
John Montgomery, Mayor Pro Tem Scott Bounds, Olson and Olson, City Attorney
John P. Barnes, Councilmember Thelma Gilliam, City Secretary
Melanie Bell, Councilmember
Shannon Carroll, Councilmember
CITY COUNCIL MEETING ACTION MINUTES
The City Council of the City of West University Place, Texas, met in a workshop and regular meeting on
Monday, July 25, 2022, at 6:00 p.m., in the Municipal Building at 3800 University Boulevard, to consider
the agenda of items listed. The meeting was held in person and via Zoom.
WORKSHOP (6:00 PM)
1. Call Workshop to Order
Mayor Sample called the meeting to order at 6:00 p.m. In attendance were Mayor Pro Tem Montgomery
and Councilmembers Barnes, Bell, and Carroll.
Staff in attendance were City Manager Beach, City Secretary Gilliam, Assistant to the City Manager
Thompson, and City Attorney Bounds.
2. Recess Workshop and Convene Executive Session
City Council will recess the regular session and convene an executive session in accordance with
Section 551.072 of the Texas Government Code to deliberate regarding real property.
At 6:01 p.m., Councilmember Barnes moved to recess the workshop and convene into executive session
per Section 551.072 of the Texas Government Code to discuss property. Councilmember Bell seconded
the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Barnes, Bell, Carroll
Noes: None
Absent: None
3. Adjourn Executive Session and Reconvene Workshop
At 6:37 p.m., Councilmember Barnes moved to adjourn the executive session and reconvene the
workshop. Mayor Pro Tem Montgomery seconded the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Barnes, Bell, Carroll
Noes: None
Absent: None
4. Adjourn Workshop
At 6:38 p.m., Mayor Pro Tem Montgomery moved to adjourn the workshop. Councilmember Barnes
seconded the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Barnes, Bell, Carroll
Noes: None
Absent: None
City Council Meeting Minutes, July 25, 2022
2 of 4
REGULAR MEETING (6:30 PM)
5. Call Regular Meeting to Order
Mayor Sample called the meeting to order at 6:38 p.m. In attendance were Mayor Pro Tem Montgomery
and Councilmembers Barnes, Bell, and Carroll.
Staff in attendance were City Manager Beach, City Secretary Gilliam, Assistant to the City Manager
Thompson, City Attorney Bounds, Fire Chief Maxell, Finance Manager Walker, Public Works Director
Barrera, Police Chief Walker, Parks and Recreation Director White, Recreation Manager Bakes, and
City Attorney Bounds
Others in attendance were: John Peterson with HDR, Ngoc Le with HDR (via Zoom), Jason Gray and
Dan Jackson with Willdan Financial Services, John Robuck with Bok Financial Securities (via Zoom),
Marcus Dietz, Bond Counsel with Orrick (via Zoom), and Will Bertron and Stephen Damiani with the
Parks Board
6. Pledge of Allegiance – Councilmember Bell led the Pledge.
7. Public Comments
This is an opportunity for citizens to speak to Council relating to agenda and non-agenda items.
Speakers are required to register in advance and must limit their presentations to three minutes each.
Diane Moy, 4036 University, spoke to request that Council consider regulations on the use of artificial
turf.
Llya Elyashkevich, 3925 Rice, spoke against proposed amendments to Chapter 58 of the Code of
Ordinances relating to regulations at City parks regarding tennis instructors and the use of the tennis
courts.
Eddie Matthews, 5906 Fordham, spoke regarding traffic safety.
8. Ordinance Related to Regulations for City Parks
Matters related to approving an ordinance relating to regulations in City parks on the first of two readings.
Recommended Action: Approve ordinance on the first of two readings. Ms. Susan White, Parks and Recreation
Director
After discussion, Councilmember Barnes moved to approve the ordinance amending Article IV, Tennis
Courts, of Chapter 58, Parks and Recreation, of the Code of Ordinances to prohibit commercial activities
and concessions in parks, playgrounds and Park Facilities on the first of two readings. Councilmember
Carroll seconded the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Barnes, Bell, Carroll
Noes: None
Absent: None
9. Water and Wastewater Rate Study
Matters related to the Water and Wastewater Rate study. Recommended Action: Discuss and provide staff
with feedback and direction. Ms. Marie Kalka, Finance Director and Mr. Jason Gray, Willdan Financial
Services
City Council Meeting Minutes, July 25, 2022
3 of 4
Finance Manager Walker provided background on the study before introducing Jason Gray with Willdan
Financial Services who presented the results of the study and provided recommendations to Council.
After questions and discussion, City Manager Beach noted that the consultants would come back before
Council, possibly in August, with a full rate study report that will include Council’s feedback.
10. Notice of Intent to Issue Certificates of Obligation
Matters related to approval of resolution directing publication of the Notice of Intent to issue Certificates
of Obligation. Recommended Action: Approve the resolution authorizing publication of Notice of Intention to Issue
Certificates of Obligation, Series 2022, for the Design, Acquisition, Construction and Improvement of Certain Public
Works, and authorizing certain other matters relating thereto. Ms. Marie Kalka, Finance Director
Finance Manager Walker introduced Mr. John Robuck with Bok Financial Securities who stated that the
presentation for tonight was identical to the presentation presented at the last meeting. With that said,
Council opted not to go through the presentation again.
Mr. Robuck noted that the Certificates of Obligation would be sold on September 26, 2022, and he would
present and approve the sale results that evening at the Council meeting.
Councilmember Barnes moved to approve the resolution authorizing publication of Notice of Intention
to Issue Certificates of Obligation, Series 2022, for the Design, Acquisition, Construction and
Improvement of Certain Public Works, and authorizing certain other matters relating thereto. Mayor Pro
Tem Montgomery seconded the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Barnes, Bell, Carroll
Noes: None
Absent: None
11. Eastside Paving and Drainage Design Update
Matters related to an update on seventy-five percent (75%) design for the eastside paving and drainage
project. Recommended Action: Discuss and provide feedback. Mr. Gerardo Barrera, Public Works Director
Public Works Director Barrera provided a recap before introducing Mr. John Peterson with HDR
Engineering who provided Council with an update on the project and current project schedule.
12. Consent Agenda
All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Council member requests in
which event the item will be removed from the Consent Agenda and considered in its normal sequence
on the agenda.
A. City Council Meeting Minutes
Approve City Council Minutes of July 11, 2022. Recommended Action: Approve City Council Minutes
of July 11, 2022. Ms. Thelma Gilliam, City Secretary
B. Quarterly Investment Report
Matters related to receiving the Quarterly Investment Report. Recommended Action: Receive
report. Ms. Neelie Walker, Finance Manager
City Council Meeting Minutes, July 25, 2022
4 of 4
C. Reimbursement Resolution for Various Projects
Matters related to a reimbursement resolution for various projects. Recommended Action: Approve
the resolution declaring intention to reimburse project expenditures from the proceeds of tax-exempt
obligations. Ms. Marie Kalka, Finance Director
Mayor Pro Tem Montgomery moved to approve the Consent Agenda as presented. Councilmember
Barnes seconded the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Barnes, Bell, Carroll
Noes: None
Absent: None
13. Adjourn Meeting
With no other business before the Council, Councilmember Carroll moved to adjourn the meeting at
approximately 8:30 p.m. Councilmember Barnes seconded the motion. MOTION PASSED.
Ayes: Sample, Montgomery, Barnes, Bell, Carroll
Noes: None
Absent: None
Prepared by: Thelma A. Gilliam, TRMC, City Secretary Council Approved: August 8, 2022
Audio of this meeting is on the City’s website. If for any reason you are unable to download the audio from the
website, contact the City Secretary’s office to obtain a copy, as well as a copy of any presentation.