Loading...
HomeMy WebLinkAbout051302S CC Min CITY COUNCIL SPECIAL SESSION MONDAY, MAY 13, 2002 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 6:30 P.M. The City Council convened in Special Session in the Municipal Building Conference Room (3800 University Blvd.) on May 13, 2002, with the following members present: Mayor Pro Tem May presiding, Council Members Farley, Griffin and Jackson. The City Manager, City Secretary, City Attorney, Public Works Director, Police Chief, Finance Director, Parks and Recreation Director and Utilities Superintendent were also present. Mayor Lewis was absent. The notice for this meeting was posted in accordance with the Texas Government Code, th Chapter 551, on the 9 day of May 2002 at 4:00 p.m. Request from Building and Standards Commission. Matters related to a request for funds from the Building and Standards Commission to conduct a citizen survey regarding building standards. Chair of the Building and Standards Commission Jim McDaniel reported that the Commission had voted to request that the City Council establish funding for a survey to solicit selected citizens input on the quality of materials used in the construction of the homes they have purchased. Mr. McDaniel stated that the survey should not cost more than $5,000. After discussion of this item, the City Staff agreed to provide a recommendation and cost estimates at the next meeting. Request for audit. Matters related to the authorization of a separate audit of the Friends of West University Place Parks Fund and expenditure in the amount of $2,500. Finance Director Walter Thomas reported that governmental accounting standards require that any organization under the substantial control of the City Council be included in the City?s Comprehensive Annual Financial Report (CAFR). While the Friends are legally separate from the City, the City Council must approve the Friends budget. Consequently, Friends is considered to be under the substantial control of Council and is included in the City?s CAFR. As a component organization, Friends? financial activity is subject to the same level of scrutiny that any other City Fund would receive ? but this level of audit is City Council Special Session, May 13, 2002 not the same level that is required to issue an opinion on the Financial Statements of the Friends alone. In order to satisfy any potential grantor?s requirements for an audit, the Friends have requested a proposal for a separate audit from the City?s current auditors, Patillo, Brown and Hill. The expected cost of this separate audit is $2,500. A motion was made by Council Member Jackson, seconded by Council Member Griffin, to authorize the expenditure of $2,500 for an audit. A vote was taken on the motion with the following result: Voting Aye: Mayor Pro Tem May, Council Members Farley, Griffin and Jackson Voting Nay: None Absent: Mayor Lewis Bids received for Colonial Park renovations. Matters related to the bids received on May 9, 2002 for the renovation of Colonial Park. Parks and Recreation Director Mark Mailes presented a tabulation form of the bids received for the Colonial Park renovations. The City Council discussed the alternates, cost estimates for utility relocations and removal of the eight-foot concrete walk. This item will be discussed further during the next meeting. Report on 80% rule relating to buildings. Matters related to a report regarding the 80% rule and an official decision by the Building Official. Mr. Yehl presented a formal decision from Building Official Dennis Mack regarding the property at 3812 Southwestern. Mr. Mack?s report states that the property is in compliance with Table 7-4b (80% framed area) of the city?s Zoning Ordinance. Les Albin, 3817 Southwestern, stated that he was on the Zoning and Planning Commission when the 80% rule was adopted and that the interpretation by the Building Official is different than the original intent. The City Staff will review the minutes of the meetings where the 80% rule was adopted and clarify the interpretation with the current Zoning and Planning Commission members. 2 City Council Special Session, May 13, 2002 Review of Request for Proposals. Matters related to a review of the Request for Proposals received from executive recruitment firms. Mr. Yehl presented a spreadsheet of firms submitting proposals. The City Council requested that the City Manager and City Secretary provide a recommendation of firms to interview at the next council meeting. Report from Board or Commission Liaisons. The City Council reported on Board or Commission meetings attended by the liaisons. Council Member Farley reported that the Drainage Committee would be conducting a th tour of the area on May 29 at 6:00 p.m. Council Member Jackson reported that the Friends of West University Place Parks Fund had interviewed and made an offer to an Executive Director. Inquiries, requests and complaints. The City Council reviewed matters received from the public and referred them to the appropriate department or will place them on a future agenda for consideration or action. Matters related to certain boards and commissions . Matters related to the future appointment to fill a vacancy to the Zoning and Planning Commission. Council Member Griffin reported that a vacancy was created with the resignation of Charles Nelson from the Zoning and Planning Commission. She suggested the Council appoint Teresa Fogler to the Commission because she had received the highest number of votes during the original selection process and would be an asset to the group. Council Member Farley agreed. Mayor Pro Tem May suggested that this item be placed on the agenda for the next meeting. The City Council recessed the Special Session at 7:28 p.m. to convene in Regular Session. The Special Session reconvened at 8:52 p.m. 3 City Council Special Session, May 13, 2002 Matters related to utility facilities and easements . Matters related to utility facilities and easements in and near Colonial Park, including pending or contemplated litigation, settlement offer and related matters. Closed Executive Session to be held under Section 551.071 and Section 551.072, Texas Government Code. The City Council convened in Executive Session at 8:54 p.m. The City Council closed the Executive Session at 9:23 p.m. and reconvened in special session. Mayor Pro Tem May called for a motion. A motion was made by Council Member Jackson, seconded by Council Member May, to authorize the Staff and City Attorney to proceed with the revised escrow agreement and to make a formal request to move on the relocation of certain facilities immediately. A vote was taken on the motion with the following result: Voting Aye: Mayor Pro Tem May, Council Members Farley and Jackson Voting Nay: Council Member Griffin Absent: Mayor Lewis The motion passed. Council Member Griffin explained that she opposed the motion because of her concern for the anode located in Colonial Park. Adjournment. With no further business to come before the City Council at this time, a motion was made by Council Member Jackson, seconded by Council Member Farley, to adjourn. The Special Session adjourned at 9:25 p.m. 4