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Home My WebLink About051903R CC Min CITY COUNCIL REGULAR SESSION MONDAY, MAY 19, 2003 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 6:30 P.M. The City Council convened in Regular Session in the Municipal Building Council Chambers (3800 University Blvd.) on May 19, 2003, with the following members present: Mayor Lewis presiding, Council Members May, Farley, Griffin and Jackson. The City Manager, City Attorney, Assistant City Manager/Public Works Director, Finance Director, Fire Chief, City Planner and Assistant City Secretary were also present. The notice for this meeting was posted in accordance with the Texas Government Code, th Chapter 551, on the 16 day of May 2003 at 5:00 p.m. Formal Session Citizen Comments. Mayor Lewis invited citizens who wished to address the City Council to come forward as their names were called. Linda Smith, 6646 Community, presented a petition opposing a proposed toll road. She requested that the Council pass a resolution against the toll road. Connie Clark, 4232 Sunset, requested that the City Council treat the possibility of a toll road being built and effecting property values in West University Place with a lot more urgency because of the ability of the Toll Road Authority to move quickly. Section 125 Flexible Spending Plan. Matters related to Section 125 Flexible Spending Plan including Resolution No. 2003-05. Mayor Lewis read the caption of Resolution No. 2003-05 as follows: A resolution authorizing the adoption of a flexible spending plan in compliance with Section 125 of the Internal Revenue Code. This item was tabled until the next regular session. Certificates of Obligation. Matters related to certificates of obligation including Ordinance No. 1742. City Council Regular Session, May 19, 2003 Mayor Lewis read the caption of Ordinance No. 1742 as follows: An ordinance authorizing the issuance of City of West University Place, Texas, Certificates of Obligation, Series 2003. Copies of Ordinance No. 1742, in the form proposed for adoption, were available in the Council Chambers. Finance Director Walter Thomas reported that the City received bids for the sale of certificates of obligation. He introduced the City?s financial advisor Frank Ildebrando from RBC Dain Rauscher. Mr. Ildebrando reported that the City received bids for 9.9 million worth of certificates of obligation and the results of those bids are the lowest the market has ever seen. Eight bids were received and the bidder with the lowest average interest was Morgan Keegan & Company, Inc. at a rate of 3.712072. A motion was made by Council Member Griffin, seconded by Council Member Farley, to approve Ordinance No. 1742 on the first and final reading. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members May, Farley, Griffin and Jackson Voting Nay: None Absent: None Yards or (?setbacks?). Matters related to yards (or ?setbacks?) including Ordinance No. 1735. Mayor Lewis read the caption of Ordinance No. 1735 as follows: An ordinance amending the zoning ordinance of the City of West University Place, Texas, regarding yards or setbacks; and containing findings and other provisions relating to the subject Copies of Ordinance No. 1735, in the form proposed for adoption, were available in the Council Chambers. Mrs. Tesno reported that currently City regulations allow alternate side set backs of 3/7 on narrow lots. At times this allows structures to be within 6 feet of each other and concerns of safety prompted the Zoning and Planning Commission (ZPC) to address the issue. They have recommended that a minimum 8-foot distance be required between th buildings. A public hearing was held on March 10 and at that time the Council asked 2 City Council Regular Session, May 19, 2003 Staff and the BSC to address related items such as fences. The ZPC voted to send the final report to the City Council with no changes after the public hearing. Mrs. Tesno stated that the Staff recommends the Council approve the Ordinance concerning side yard setbacks. A motion was made by Council Member Jackson, seconded by Council Member Griffin, to adopt Ordinance No. 1735 on the second and final reading. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Griffin and Jackson Voting Nay: Council Members May and Farley Absent: None The motion passed. City Council minutes. Matters related to the minutes of the Regular Session conducted on April 28 and May 6, 2003. A motion was made by Council Member May, seconded by Council Member Jackson, to approve the minutes as presented. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members May, Farley, Griffin and Jackson Voting Nay: None Absent: None Informal Session Board or Commission meetings. Matters related to Board and Commission meetings (Zoning & Planning, Zoning Board of Adjustment, Building & Standards Commission, Parks & Recreation, Public Safety, Senior Services, Recycling & Solid Waste Reduction and Drainage Committee) including reports from Council liaisons. Council Member Griffin reported that the Zoning Board of Adjustment granted a variance for a property located off of Weslayan that had a length of 97-1/2 feet by 50. The owners were allowed to build a home on the smaller lot because part of the property was taken by the government to broaden the street. The ZBA tabled the issue on the rotated corner lot on Pittsburg. Because of Steven Segal?s resignation as Chair of the ZBA to assume a 3 City Council Regular Session, May 19, 2003 position on Council, the ZBA will elect a new Chair, and Vice Chair if necessary, at its next meeting. Mayor Lewis reported that the Zoning and Planning Commission will be addressing site drainage in the near future. Inquiries, requests and complaints. The City Council reviewed matters received from the public and referred them to the appropriate department or will place them on a future agenda for consideration or action. Comments by outgoing Council Members . Council Member Jackson commented that he wanted to thank the people for electing him for the term and that he has enjoyed relatively most of it. Council Member Farley thanked the other Council Members, Staff, Board and Commission members and all the members of the public who have attended the meetings. Council Member Griffin commented that one of the most important things for everyone is where we call home and where we choose to live. She stated that she moved to West U because it is a great place to live and with all of the blessings that they have had they were able to give their children an opportunity to live here. It also carries with it the obligations to serve and give back of our time to the City, which she has done over the last ten years. She thanked the employees and Staff especially Terry Stevenson, Ron Wicker, Walter Thomas, Jim Dougherty, Kaylynn Holloway and all of the Council Members and Mayor to have given her that opportunity to work with her to get her the information she needed to make her decisions on behalf of the City. She stated that she looked forward to continuing to commit of her time to the City anywhere it is needed. Council Member May thanked all of the folks that he has had the opportunity to work with over the last four years. When he ran for office the first time his goal was to try to evaluate every issue and determine whether or not it made sense to him and he tried to continue with that over the last term. He thanked the citizens of West U for the opportunity to serve them. Mayor Lewis commented that she associated this term on council as a crazy quilt. There were certainly a lot of irregular pieces but as you begin putting them all together you see that they fit and the more embellished you make those pieces the more of a personal memory it becomes. I think this will be the case for each member on Council in time certainly there are good memories and not so good memories but over time it takes all kinds of people and experiences to make the whole worth living. She stated that she is grateful to the community that has allowed her to be involved for the better part of 30 years and that she is grateful to all of the Staff. She thanked her husband for being there for the first and last meeting and for always making her laugh. 4 City Council Regular Session, May 19, 2003 Adjournment. With no further business to come before the City Council at this time, a motion was made by Council Member Griffin, seconded by Council Member Jackson, to adjourn. The Council meeting adjourned at 7:15 p.m. 5