HomeMy WebLinkAbout092704R CC Min
CITY COUNCIL REGULAR SESSION
MONDAY, SEPTEMBER 27, 2004
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
5:30 P.M.
The City Council convened in Workshop and Regular Session in the Municipal Building
Council Chambers (3800 University Blvd.) on September 27, 2004, with the following
members present: Mayor Ballanfant presiding, Council Members Segal, Farley and
Fogler. The City Manager, City Secretary, Assistant City Manager/Public Works
Director, Fire Chief, Police Chief, Finance Director and Parks and Recreation Director
were also present. Council Member Woods arrived at 6:20 p.m. The City Attorney
arrived at 6:30 p.m.
The notice for this meeting was posted in accordance with the Texas Government Code,
rd
Chapter 551, on the 23 day of September 2004 at 4:45 p.m.
Workshop Session (in the Bill Watson Conference Room)
City finances, facilities, programs and the 2005 Budget.
Matters related to city finances, facilities, programs and the 2005 Budget including
revenues and expenditures for current and future years for all funds, and capital
improvements and related programs and expenditures, including recreation facilities,
parkland and other park projects, police and public works facilities, street lighting,
sidewalks, drainage and flood control, animal recreation facility, traffic and parking and
other public improvements.
The City Council and Staff discussed the proposed 2005 budget. The proposed capital
projects were reviewed in detail.
The City Council recessed the workshop session at 6:30 p.m.
Formal Session (in the Council Chambers)
2005 HP Houston Marathon.
Matters related to the 2005 HP Houston Marathon scheduled for January 16, 2005.
John Stokes, 2920 Rice Boulevard, requested that the City Council allow the HP Houston
Marathon to use the City streets during the marathon.
Brant Kotch, the Marathon?s Race Director, was also present at the meeting.
City Council Workshop and Regular Session, September 27, 2004
A motion was made by Council Member Fogler, seconded by Council Member Farley, to
allow the HP Houston Marathon use of the City streets after obtaining necessary permits.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Ballanfant, Council Members Segal, Farley, Fogler
and Woods
Voting Nay: None
Absent: None
Rice Pocket Park.
Matters related to the Rice Pocket Park including an expenditure of $25,000 for the
design and the development of plans and specifications and also including the possible
creation of a Task Force.
Joni Fichter, Chair of the Friends of West University Place Parks Fund, reported that the
Friends of West University Parks Fund, Inc. (Friends) Board of Directors have approved
funding up to $25,000 for the development of Rice Pocket Park. This action was
facilitated at the September 1, 2004 meeting of the Friends Board.
The Friends are prepared to reimburse the City for the design and construction documents
for Rice Pocket Park up to $25,000, immediately upon completion of that work. The City
can submit a request for funding over the $25,000 once plans are complete and the cost of
development is determined. Funding of actual construction may not occur in full until
after Park Lovers? Ball 2007. However, Friends pledges that it will do so as soon as is
fiscally possible. Any funds/donations designated specifically for Rice Pocket Park will
be paid out as those items are completed.
Mrs. Fichter stated that the Friends are recommending that City Council accept the funds
designated for Rice Pocket Park. Friends further recommends that the planning efforts
include the courtyard, between the library and the Community Building, and that both
projects be coordinated in conjunction with the Auden component of the Town Center
fencing, sidewalk and paving project.
A Task Force will be appointed at the next council meeting to work with the Consultant.
A motion was made by Council Member Segal, seconded by Council Member Farley, to
accept the Friends offer to contribute up to $25,000 for the design and construction
documents for Rice Pocket Park.
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City Council Workshop and Regular Session, September 27, 2004
A vote was taken on the motion with the following result:
Voting Aye: Mayor Ballanfant, Council Members Segal, Farley, Fogler
and Woods
Voting Nay: None
Absent: None
Public Hearing (Budget).
Public hearing to consider the 2005 proposed budget covering all funds for the City of
West University Place.
Finance Director Walter Thomas presented the proposed 2005 Budget.
There being no citizens who wished to speak on the proposed budget, the public hearing
was closed at 7:02 p.m.
Citizen Comments.
Mayor Ballanfant invited citizens who wished to address the City Council to come
forward as their names were called.
Patsy Graham, 6346 Mercer, spoke to the City Council regarding the chickens that she
has had for eight years. She requested that the Council amend the ordinance to allow her
to keep them.
Linda Lowe, 4214 Oberlin, requested that the Council allow Ms. Graham to keep her
chickens.
Council Member Farley requested that this item be placed on the next agenda for
discussion. Council Member Fogler seconded the request.
Senior Services Board.
Matters related to the Senior Services Board including Resolution No. 2004-13
appointing Joan Johnson as a member.
A motion was made by Council Member Fogler, seconded by Council Member Segal, to
approve Resolution No. 2004-13 appointing Joan Johnson to the Senior Services Board.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Ballanfant, Council Members Segal, Farley, Fogler
and Woods
Voting Nay: None
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City Council Workshop and Regular Session, September 27, 2004
Absent: None
Roofs and piping.
Matters related to roofs and piping including Ordinance No. 1775.
Mayor Ballanfant read the caption of Ordinance No. 1775 as follows:
An ordinance relating to roofs and piping; amending the code of ordinances of the City of
West University Place, Texas; and containing findings and provisions relating to the
subject
Copies of Ordinance No. 1775, in the form proposed for adoption, were available in the
Council Chambers.
The proposed amendments call for:
1. Minimum classification of roofing material be raised to Class A
Currently the minimum classification for roofing material is class C. Class C is the lowest
fire rating and the Building and Standards Commission felt that the City should raise this
to Class A in order to provide a higher degree of safety.
Class "A":
The highest fire-resistance rating for roofing as per the American Society for
Testing and Materials (ASTM). Indicates roofing is able to withstand severe exposure to
fire originating from sources outside the building.
Class "B":
Fire-resistance rating that indicates roofing material is able to withstand
moderate exposure to fire originating from sources outside the building.
Class "C":
Fire-resistance rating that indicates roofing material is able to withstand light
exposure to fire originating from sources outside the building.
Asphalt shingles are the most commonly used material on the older residential roofs in
West U. After checking with several local suppliers, staff ascertained that class C asphalt
shingles are no longer sold in the local area.
Therefore, replacement of an older asphalt shingle roof with newer class A shingles will
result in no additional cost due to the increase in fire residence rating.
The chart below indicates the cost comparison of the many different roofing materials
used today.
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City Council Workshop and Regular Session, September 27, 2004
Cost: Low = 1 High = 10
20 years 20+ years 1 None Class A - good
Composition 3 Tab
shingles
25 years 25+ years 2 None Class A - good
25-year composition
30-50 years 30-50 years 2-4 None Class A - good
Architectural grade
composition 30-50 Yr.
Generally none 8-25 years 5-6 None None *
Cedar Shake
30-50 years 30+ 6-7 None None *
Pressure Treated Cedar
Shake
20-40 years 20-50 years 5-7 None None non-
Standing Seam Metal
combustible
20 years 20+ years 4 None None non-
Metal - Exposed fastener
combustible
Metal "Shake" "Lifetime" 30 years 7 None Class A
Non-
Concrete Tile 50-60 years 50+ years 5-6 None
combustible
Seal coat every
Hot tar Generally none 10-20 years 3 None
5 years
Re-coat every 5
Torch down 10-12 years 10-20 years 3 Generally none
years
Non-
Natural slate None 50-150 years 10 None
combustible
2. PVC and CPVC pipe be a minimum schedule 40.
The City?s current ordinance allows all schedules of CPVC and PVC pipe that the 2000
International Residential code permits. The Building and Standards Commission felt the
thinner pipe sizes allowed by code do not provide sufficient protection from the pipes
bending and thus causing a restriction to the flow. This mainly will affect storm water
discharge pipes.
A motion was made by Council Member Woods, seconded by Council Member Fogler, to
adopt Ordinance No. 1775 on the second and final reading.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Ballanfant, Council Members Segal, Farley, Fogler
and Woods
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City Council Workshop and Regular Session, September 27, 2004
Voting Nay: None
Absent: None
Priority Area 9.
Matters related to Priority Area 9 infrastructure project, including a change order, an
interim payment and a contract amendment to provide for additional sidewalks and
wheelchair ramps, retainage reduction, repairs, etc.
Assistant City Manager/Public Works Director Ron Wicker reported that Construction
Technology Inc., prime contractor on the infrastructure improvements in Priority Area 9,
has completed all work covered under the original contract and has submitted a payment
request in the amount of $389,157.10. This payment request represents the release of
most of the retainage held during the construction period. The remaining $20,000.00
retainage plus any additional retainage through completion of work under contract
amendment will be held until final completion.
The project involves the reconstruction of water lines, sanitary sewer lines, storm sewer
lines, streets and sidewalks in the area bounded by University Boulevard on the north,
Buffalo Speedway on the east, Holcombe Boulevard on the south, Poor Farm Ditch on
the west and referred to as Priority Area 9. The original contract amount was
$7,145,809.00. The adjusted contract amount (to date) of $7,526,053.54 includes a
change order of $380,244.54, an increase of five percent. Change Order No. 1 represents
the extra work performed to date, which includes a water line not originally specified and
numerous sidewalks and appurtenances adjustments that were added as work progressed.
As requested, the City Attorney has prepared a contract amendment that will provide for
additional sidewalk and wheelchair ramp work in Priority Area 9, in an additional amount
not to exceed $400,000.00. This should be sufficient to complete the sidewalks and
wheelchair ramps contemplated in that area by the Sidewalks Master Plan. CTI?s unit
prices for per/sq.ft. for sidewalks work is $0.05 higher than our recent sidewalk bid unit
price. The amendment also requires release of most of the retainage, and it adjusts the
start dates for the one-year repair and maintenance periods.
A motion was made by Council Member Fogler, seconded by Council Member Farley, to
approve Change Order No. 1 in the amount of $380,244.54, approve an interim payment
which finalizes the first phase of the contract in the amount of $389,157.10, and to
approve a contract amendment in an amount not to exceed $400,000.00 for the
facilitation of sidewalks and wheelchair ramps in Priority Area 9.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Ballanfant, Council Members Segal, Farley, Fogler
and Woods
Voting Nay: None
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City Council Workshop and Regular Session, September 27, 2004
Absent: None
Rescheduling City Council meeting.
Matters related to rescheduling a City Council regular session meeting in October 2004.
A motion was made by Council Member Woods, seconded by Council Member Segal, to
change council meeting date from October 11 to October 4, 2004.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Ballanfant, Council Members Segal, Farley, Fogler
and Woods
Voting Nay: None
Absent: None
City Council minutes.
Matters related to the minutes of the Workshop Sessions conducted on September 8 and
20 and Regular Session conducted on September 13, 2004.
A motion was made by Council Member Fogler, seconded by Council Member Woods, to
approve the minutes as amended and corrected.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Ballanfant, Council Members Segal, Farley, Fogler
and Woods
Voting Nay: None
Absent: None
Intergovernmental & Infrastructure Issues; Staff or Council Report.
Matters relating to intergovernmental relations and agreements including negotiations,
extra jurisdictional meetings, regional issues, City of Houston Water Rate Increase,
Metropolitan Transit Authority agreements, infrastructure projects, drainage, flooding,
Kirby Drive construction, Center Point Energy Entex, gas rates and coalition, Cason
Street entrance to the West University Recreation Center, City Center project, streetlights,
railroad quiet zones and task force, board and commission liaison reports and related
matters. This may include report(s) from staff and reports and directives to staff from
Council Members.
Mr. Ross reported that West University would not be renewing the existing Interlocal
Agreements with the City of Southside Place regarding building regulatory service,
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City Council Workshop and Regular Session, September 27, 2004
emergency medical service and the street sweeping service. The City Attorney advised
that it would be a good idea to get the Council to approve this action knowing that a
comprehensive Interlocal Agreement would be brought to the Council before the end of
the year.
A motion was made by Council Member Segal, seconded by Council Member Fogler, to
authorize the City Manager to give proper notice to terminate the existing agreements
with the City of Southside Place in contemplation of executing an inclusive agreement
with the services provided which is under negotiations and which would have an effective
date January 1, 2005.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Ballanfant, Council Members Segal, Farley, Fogler
and Woods
Voting Nay: None
Absent: None
Mayor Ballanfant commented that Metro has terminated the #70 bus. They are now
possibly interested in providing a trolley in West University to the medical center.
The City Council concluded the regular session at 7:30 p.m.
The City Attorney left the meeting.
The City Council reconvened the Workshop Session at 7:35 p.m. in the Conference
Room.
The City Council continued their discussion of the 2005 budget and goals and objectives.
Adjournment.
With no further business to come before the City Council at this time, a motion was made
by Council Member Fogler, seconded by Council Member Segal, to adjourn. The
Council meeting adjourned at 7:45 p.m.
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