HomeMy WebLinkAbout220131 CC Min (Workshop)The City of West University Place
A Neighborhood City
CITY COUNCIL STAFF
Susan Sample, Mayor David J. Beach, City Manager
John Montgomery, Mayor Pro Tem Scott Bounds, Olson and Olson, City Attorney
John P. Barnes, Councilmember Thelma Gilliam, City Secretary
Melanie Bell, Councilmember
Shannon Carroll, Councilmember
CITY COUNCIL MINUTES
The City Council of the City of West University Place, Texas, met in a workshop session on Monday,
January 31, 2022, in the Municipal Building, 3800 University, West University Place. Interested parties
were also able to attend via Zoom.
Agenda items were:
1. Call to Order
Mayor Sample called the workshop to order at 6:02 p.m. Councilmembers Montgomery, Barnes, Bell,
and Carroll were present. Staff present were City Manager Beach, Assistant to the City Manager
Thompson, Parks and Recreation Director White, Public Works Director Barrera, HR Director Urban,
Fire Chief Drake, IT Director Davenport, and Police Chief Walker
2. Facilities Master Plan
Matters related to the Facilities Master Plan. Mr. Will Thompson, Assistant to the City Manager
Assistant to the City Manager Thompson presented, along with Jeff Gerber, CEO of PGAL, the City’s
architecture consultant.
Mr. Thompson noted that completion of a Facilities Master Plan was a top priority of Council this year in
order to determine a long-term plan for the location and function of city facilities. He said during the
initial workshop on December 13, 2021, high-level factors of each facility was discussed, resulting in the
following directions from Council:
• A desire to retain public safety functions in the City center
• A desire to have facilities and their operations connected and working in conjunction with each
for the benefits or residents
• A desire to examine options to move public works operations out of the City center
Mr. Thompson said with Council’s direction, staff and the consultant identified six options incorporating
those directives. He said any of the pieces of each option can be incorporated into one single option.
He said staff is not looking for a final decision, but rather recommending that Council discuss, provide
feedback and provide any further guidelines for consideration in the master plan.
Mr. Thompson said staff’s goal is to return with the refined options for Council’s consideration in February
and feedback from that meeting will be incorporated into options for presentation at Town Hall meetings
expected to be held in March or April 2022.
Mr. Thompson introduced Jeff Gerber with PGAL.
Mr. G erber said the objectives for this discussion is to confirm long-term plans for City facilities and then
he reviewed the six (6) different scenarios for the following facilities:
City Council Meeting Minutes, January 31, 2022
2 of 3
• City Hall (Admin, Finance, Human Resources, EOC, IT)
• Fire Department
• Police Department
• Public Works Administration and Community Development
• Public Works Operations, Water, Sewer, Solid Waste, Facilities Maintenance and Fleet
Maintenance
• Animal Services
• Community Building
• Seniors Center
• Library
• Recreation Facilities
Mr. Gerber noted that at its December 13 workshop, Council’s feedback included:
• Keep Public Safety functions with City Center
o EOC
o Fire Department
o Police Department
o IT
• Have facilities and operations connected and work for the benefit of residents
• Consider options for relocation of public works functions out of the City Center
o Public Works Operations, water, sewer, solid waste, facilities maintenance and fleet
maintenance
After going over projected designs and costs of three scenarios and options, the majority of Council
leaned toward Option 3 as a starting point.
Scenario 3 includes:
1. Renovate Existing City Hall Building (3800 University) to accommodate:
o Administration
o Human Resources
o Finance
o Council Chambers
o Public Works Administration
o Community Development
o Police Department
o EOC
o IT
2. New Community Building at 6108 Auden
3. New Library at 3826 Milton
4. New Fire Department at 3826 Amherst
5. New Public Works Campus at Westpark and Dincans to accommodate:
City Council Meeting Minutes, January 31, 2022
3 of 3
o Vehicle Maintenance
o Operations
o Solid Waster
o Facilities Maintenance
o Animal Services
Councilmember Bell said she was leaning more toward Option 1 as it seems more of an efficient use of
space, it keeps everything in the Center, and she likes the library and the senior building being together
because she thinks encouraging multi-generational connection is important.
Councilmember Bell said she does not like the fact that the library is further away from the school in
Scenario 3.
Councilmember Carroll said she does like Scenario 3, but agreed with Councilmember Bell that she
would like the library and senior building to stay together and like the idea of intergenerational spaces.
Mr. Gerber confirmed that Council is able to choose elements from each scenario.
City Manager Beach said staff will bring back options outlining Council’s preferences from tonight’s
discussion and options on how to make it all work.
3. Adjourn
With no other business before the Council, Mayor Sample adjourned the workshop at 7:31 p.m.
Note: Audio of the meeting in its entirety is on the City’s website. If for any reason you are unable to download the
audio from the website, contact the City Secretary’s office to obtain a copy, as well as a copy of any presentation. Prepared by: Thelma A. Gilliam, TRMC, City Secretary Council Approved: February 14, 2022