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HomeMy WebLinkAbout21 5 PRB MinutesMINUTES MAY 5, 2021 6:30PM TELECONFERENCE TYPE OF MEETING Monthly Meeting CHAIR Peter Billipp SECRETARY Mary McCulloch ATTENDEES Members Present: Peter Billipp, Will Bertron, Mardi Turner, Brett Bingham, Maryann Grahamann, Laura Turley, Mary McCulloch, Jeff Chen, Nina Pilson Members Absent: Lindsey Swiger, Sami Morrison Staff: Susan White Council Liaison: none VISITORS I. Call to Order: The meeting was called to order at 6:34pm by Peter Billipp. II. Approval of April 7th Meeting Minutes: Will Bertron made a motion to approve with Mardi Turner seconding the motion. The minutes were approved. III. Citizen Comments: None. IV. Friends Update: Sami Morrison The Park Lovers Golf Tournament: Wet but great day. Friends raised $133,000 gross proceeds. Net around $100,000! Thank you to all volunteers. Rani Puranik was a wonderful sponsor. Jeff pointed out that it was a really big success. Brett agreed. Peter asked what made it so good? Brett thinks it was a good community event where everyone could get together for the first time in a long time and the weather ended up being good despite a tough forecast. Jeff said this was one of the more fun golf events he has attended. Peter pointed out this is a remarkable result for a first-time event. V. Council Update: Mayor Pro Tem Kevin Trautner Not present. VI. Parks & Rec Update: Susan White 1) Fee Schedule – big thanks to Brett, Will and Laura for participating in this. In 2018 there was a major overhaul of the fee structure. This time is a little less extensive. We are looking at no pricing increases. Recommending a decrease in the Colonial Park exclusive rental fee down to $400. These rentals were declining in 2019 after this rate had originally been raised. Looking at new revenue streams. The Rec Center has rooms that could be rented, especially if other options are full. These may not be advertised. Colonial Park deck is being looked at as well for additional rentals. Judson Park may also be an option to add rentals. There are a lot of considerations for field rentals. Non- resident sponsorship is being considered for non-resident rentals too. Jeremy will be providing more details ahead of the June meeting. Will asked about how we would advertise about additional spaces available for rent? Could the Village News publication be used, or some other option with a controlled audience? Susan thinks the City Currents might be a good place to add this type of communication. Advertising in outside sources needs to be put into the budget. Bianca – new communications director Parks and Recreation Board Minutes page 3 – can assist. Laura added wanting to build back usage by keeping current fees at the same level and utilizing all the space resources we have to develop revenue streams that benefit the community. Brett added that he was impressed with the level of attention that has gone into this planning. Senior fees are not recommended to change at this time. Financial policies are being updated concurrently, with waivers, homestead exemptions and discounts included. 2) Huffington Park Update –We are starting a week ahead of schedule on May 17th! Neighbors have been updated. Working on press releases and posting signs at the park and on the website. We should be done before the end of July. The poured in place rubber top cap original price estimate did not include some of the aged concrete where the arbor was. The most economical option is to paint the concrete to blend with the. Another option is to demo all of the concrete and expand the grass in that area to increase more open green space. Finally, we could add the poured in place to that concrete area for $5,800. Peter asked if in the current bid what were we going to do? Susan said it was just going to remain old concrete, but it is cracked and will stand out. Peter used a Play-Doh analogy to see if we could simply cut away the sides of the concrete out of the pathway. Susan said they looked at that but to demo the entire concrete and then pour the rubber would be $12k. The lower price of putting the rubber on the whole thing is more economical and well within the budget. Maryann agreed. Mary agreed too. 3) COVID Operational Updates – Colonial Park pool was at 125 this past weekend and it is going to increase to 150 this coming weekend. We may reassess the hybrid season earlier than expected, which would have some reservations and then a later portion of the day would not need reservations. July 4th is still under consideration. The traditional West U events are not advisable at this time, but a drive by parade, laser light show possibility, etc. are being worked out. Senior programs officially started back this week on regular schedule and everyone is so happy to be back. All facilities are back up and operating. 4) Strategic Planning – nothing changed from previous discussion. These will be reviewed in early June and communicated by email. 5) Miscellaneous: The Movie in the Park was postponed due to inclement weather. It is rescheduled for Friday, May7. VII. Judson Park Planning: Peter Billipp, We are trying to gather a focus group. Mary sent Susan a couple of leads and has agreed to work with Jeff as the Parks Board representation. There are very few updates that need to be done at this time so it should not be an extensive renovation project. VIII. Park Ambassador Assignments:  Colonial Park East (Will) – activity has been great. Will noticed some surveyors and Susan said it was public works looking at drainage.  Colonial Park West (Nina)  Colonial Park Pool (Mary) – did not get a reservation, but planning to go this coming weekend.  Friends Pocket Park (Sami) Parks and Recreation Board Minutes page 3  Huffington Park (Maryann) – Maryann asked about the chlorine shortage in the country. Susan said our suppliers are confident we won’t have an issue  JEH Park (Laura) – good activity there on the afternoons and weekends  Judson Park (Jeff)  Recreation Center Playground (Mardi)  Whitt Johnson (Brett)  Wier Park (Lindsey) IX. Order of Business: Peter Billipp We have a meeting and June and then the Board will be off for July and August. Please consider serving again or let us know if you are not planning to continue. X. Adjournment: Meeting adjourned at 7:23 p.m. Next meeting is tentatively scheduled for June 2, 2021.