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HomeMy WebLinkAbout110319 CC Min WorkshopThe City of West University Place A Neighborhood City CITY COUNCIL STAFF Bob Higley, Mayor David J. Beach, City Manager Kevin Trautner, Mayor Pro Tem Alan Petrov, City Attorney John P. Barnes, Councilmember Thelma Gilliam, City Secretary Lauri Lankford, Councilmember Ed Sobash, Councilmember CITY COUNCIL ACTION MINUTES The City Council of the City of West University Place, Texas, met in a workshop on Sunday, November 3, 2019, in the Municipal Building, 3800 University, West University Place. 1. Call to Order Mayor Higley called the workshop to order at approximately 2:00 p.m. in the Municipal Building Bill Watson Conference Room. Council and Staff in attendance were: Mayor Pro Tem Trautner, Councilmembers Barnes, Lankford and Sobash, City Manager Beach, Executive Assistant Evelyn, Assistant City Attorney Zachary Petrov, and Parks and Recreation Director White Tri-Sports President Gregg Thompson was also present. 2. Memorandums of Understanding Matters related to discussion regarding the MOU’s between the City of West University Place and Tri-Sports, the West U Baptist Church, and the West U Aquatics Club (Piranhas). Recommended Action: Discuss and provide staff with desired direction. Mr. Dave Beach, City Manager Tri-Sports MOU: City Manager Beach clarified for the audience that the 2020 Adopted Budget included the following support for Tri-Sports: (1) in-kind services in the amount of $28,000 – $32,000 to cover the water, electricity, and trash at the Recreation Center and West U Elementary campus fields, as well as priority use of the recreation center fields at no cost to the organization. Additionally, the in-kind services included use of facilities for Tri-Sports related meetings. Mr. Beach also clarified that the cash contribution was removed from this year’s Budget and returned to the West U taxpayer in terms of a lower tax rate and taxes paid. After a lengthy discussion between Tri-Sports President Gregg Thompson and the City Council regarding the City providing funding in terms of cash contribution of $125,000 to Tri-Sports for maintenance of the fields at the Recreation Center, West U Elementary campus and Pershing Middle School, the consensus of the Council was to continue to support Tri-Sports with dedicated field use at the Recreation Center and in-kind services and that the cash contribution would not be increased and those monies remain as adopted in the Budget by lowering the tax rate and taxes paid. Residents were given the opportunity to ask questions. They were: Eric Schultz, Jenny McCarthy, Michael McConn, and Kelly Layne all of who spoke on the Tri-Sports issue. West U Baptist Church MOU: Staff covered the terms of the MOU that changed this year to ensure the West U taxpayer was receiving equitable value in this agreement. Staff indicated that approximately 450 vehicles use City Council Meeting Action Minutes, November 3, 2019 2 of 2 the parking lot weekly and estimated the average stay at 1.5 hours (15 minutes on either side of the 60 minute program). Staff and the Church agree that a fair pricing for the parking is $1 / hour, which is based on parking in Rice Village. Staff calculated the Church’s use of the facility over the 51 weeks and reduced the stop time from 2 pm to 1 pm. After calculating the cost of the parking and the rental of the facility, the difference was approximately $180 and considered a wash. The Church will continue to pay for the janitorial services to clean the facility after each use. West U Aquatics Club – Piranhas MOU: Staff covered the changes to this year’s MOU and holding to the principal of value toward the West U taxpayer, the cost of all staffing for the piranhas use of the facility will be covered. This increased the overall payment from the Piranhas to West U by approximately $1,500. 3. Adjourn With no other business before the Council, Councilmember Sobash moved to adjourn the meeting at approximately 6:45 p.m. Councilmember Barnes seconded the motion. MOTION PASSED. Ayes: Higley, Trautner, Barnes, Lankford, Sobash Noes: None Absent: None Prepared by: Thelma A. Gilliam, TRMC, City Secretary Council Approved: November 11, 2019 Complete audio of the dialogue for this Workshop can be downloaded from the City’s website at www.westutx.gov or contact the City Secretary’s office for a copy.