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Home My WebLink About081219 CC MinThe City of West University Place A Neighborhood City CITY COUNCIL STAFF Bob Higley , Mayor David J. Beach , City Manager John P. Barnes, Councilmember Alan Petrov, City Attorney Lauri Lankford , Councilmember Thelma Gilliam, City Secretary Ed Sobash , Councilmember Kevin Trautner , Councilmember CITY COUNCIL ACTION MINUTES The City Council of the City of West University Place, Texas, met in a workshop and regular session on Monday , August 12 , 2019 , in the Municipal Building, 3800 University, West University Place . WORKSHOP Call to Order. Mayor Pro Tem Trautner called the meeting to order at approximately 5:3 0 p .m . in the Municipal Building Bill Watson Conference Room . Counci l and Staff in attendance were: Co uncilmembers Barnes and Lankford, City Manager Beach , City Secretary Gilliam, City Attorney Petrov, Interim Public Works Director Barrera, Interim IT Director Dang, Human Resources Director Urban, Finance Dire ctor Kalka, and Police Chief Walker. Mayor Higley and Councilmember Sobash were absent. Note: Both Mayor Higley and Sobash d id not participate but listened in on the workshop via teleconference . C onsultant Julian Fontana was also p resent to report on the City’s proposed benefits. 1. Employee Benefits Matters related to the City’s Employee benefits. Recommended Action: Discuss. Mr. James Urban, HR Director and Mr. Julian Fontana, HUB/IPS Consultants Presentation was given by Benefits Consultant Julian Fontana followed by discussion. An item for action is on the regular meeting agenda. 2. Adjourn Workshop Mayor Pro Tem Trautner adjourned the meeting at 6:16 p.m. REGULAR MEETING (6:30 PM in the Counci l Chambers) Call to Order. Mayor Pro Tem Trautner called the meeting to order at 6:30 p.m. in the City Council Chambers. Counci l and Staff in attendance were: Co uncilmembers Barnes and Lankford, City Manager Beach, City Secretary Gilliam, City Attorney Petrov, Human Resources Director Urban, Interim Public Works Director Barrera, Interim IT Director Dang, Finance Director Kalka, Parks and Recreation Director White, and Police Chief Walker. Mayor Higley and Councilmember Sobash were absent. City Secretary Gilliam confirmed that the Notice of the meeting was posted as required by law. Henry Hilliard with Boy Scout Troop 55 led the Pledge of Allegiance. RECESS REGULAR MEETING OF THE CITY COUNCIL AT APPROXIMATELY 6:30 P.M. TO CONVENE A MEETING OF THE CITY OF WEST UNIVERSITY PLACE EMPLOYEE BENEFITS TRUST (EBT) FOR WHICH A SEPARATE EBT AGENDA HAS BEEN POSTED . City Council Meeting Action Minutes, August 12 , 2019 2 of 4 At 6:31 p.m., Councilmember Barnes moved to recess the regular meeting and convene a meeting of Employee Benefits Trust. Councilme mber Lankford seconded the motion. MOTION PASSED. Ayes: Trautner, Barnes, Lankford Noes: None Absent: Higley, Sobash See EBT Minutes for action. RESUME REGULAR MEETING AFTER ADJOURNING EBT MEETING At approximately 6:34 p.m., Councilmember Barnes moved to adjourn the Employee Benefits Trust meeting and reconvene the regular meeting. Councilmember Lankford seconded the motion. MOTION PASSED. Ayes: Trautner, Barnes, Lankford Noes: None Absent: Higley, Sobash 3. Transfer of Funds to Employee Benefits Trust Matters related to the consideration and action on authorizing the transfer of funds from the City of West University Place to the City of West University Place Employee Benefits Trust to pay for employee -related benefits beginning with the October 2019 co ntribution. Recommended Action: Authorize the transfer of funds. Mr. James Urban, Human Resources Director and Mr. Julian Fontana, IPS Advisors Councilmember Barnes moved to authorize the transfer of funds from the City of West University Place to the Employee Benefits Trust to pay for employee -related benefits beginning with the October 2019 contribution. Councilmember Lankford seconded the motion. MOTION PASSED. Ayes: Trautner, Barnes, Lankford Noes: None Absent: Higley, Sobash 4. Public Comments This is an opportunity for citizens to speak to Council relating to agenda and non -agenda items. Todd Emerton, 3822 Southwestern, spoke to say that he requested that “No Parking” signs be put up in front of his house due to the homes on each side of his being bulldozed, but was denied by the West U Police Department. He said he can’t get out of his d riveway due to his neighbors and the construction workers parking on the street. Mr. Emerton said the construction workers also trample along the edge of his car to go to the porta potty and he is requesting that West U do something about this issue. 5 . Appointment of Members to Boards and Commissions Matters related to adoption of a resolution appointing and/or reappointing members to the Zoning and Planning Commission, Zoning Board of Adjustments, Building and Standards Commission, Parks Board, Recycling and Solid Waste Reduction Board, and the Senior Services Board. Recommended Action: Adopt resolution appointing and/or reappointing members to the boards and commissions. Mayor Pro Tem Kevin Trautner City Council Meeting Action Minutes, August 12 , 2019 3 of 4 Councilmember Barnes moved to approve the resolution appointing and reappointing members to the boards and commissions. Councilmember Lankford seconded the motion. MOTION PASSED. Ayes: Trautner, Barnes, Lankford Noes: None Absent: Higley, Sobash Mayor Pr o Tem Trautner noted that at the special meeting on August 3 to select candidates for the boards and commissions, Council agreed that Councilmember Barnes would serve as the liaison for the Seniors Board, Mayor Pro Tem Trautner would serve as the liaison f or the Parks and Recreation Board, and Councilmember Sobash would serve as liaison for the Recycling Board. 6. Software Maintenance and Support Contract Matters related to approving the annual contract and authorizing the City Manager to make payment on the invoice to Harris ERP in the amount of $66,319.22 for software maintenance and support. Recommended Action: Approve contract and authorize payment t o Harris ERP in the amount of $66,319.22 for software maintenance and support. Mr. Tim Dang, Interim IT Director Councilmember Barnes moved to approve the annual contract and authorize the city manager to make payment to Harris ERP in the amount of $66,391.22. Councilmember Lankford seconded the motion. MOTION PASSED. Ayes: Trautner, Barnes, Lankford Noes: None Absent: Higley, Sobash 7. Amendments to Chapter 30 of the Code of Ordinances Matters related to amending Chapter 30, Articles IV and VI of the Code by amending Section 30 -53, Members; Acting Chief, and repealing Section 30 -114, Fire Department, to remove references to an employee position schedule. Recommended Action: Approve ordi nance amending Chapter 30 of the Code of Ordinances. Mr. James Urban, Human Resources Director Councilmember Barnes moved to approve amending Chapter 30 of the Code of Ordinance relating to the Fire Department on the first of two readings. Councilmember Lankford seconded the motion. MOTION PASSED. Ayes: Trautner, Barnes, Lankford Noes: None Absent: Higley, Sobash 8. Consent Agenda All Consent Agenda items lis ted are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member requests in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. A. City Council Minutes Approve City Council Meeting Minutes of July 22, 2019 and Special Meeting Minutes of July 31, 2019, August 1, 2019, August 2, 2019 and August 3, 2019. City Council Meeting Action Minutes, August 12 , 2019 4 of 4 Councilmember Barnes moved to approve the Consent Agenda as presented. Councilmember Lankford seconded the motion. MOTION PASSED. Ayes: Trautner, Barnes, Lankford Noes: None Absent: Higley, Sobash 3. Adjourn With no other business before the Council, Councilmember Barnes moved to adjourn the meeting at approximately 6 :45 p.m. Councilmember Lankford seconded the motion. MOTION PASSED. Ayes: Trautner, Barnes, Lankford Noes: None Absent: Higley, Sobash Prepared by: Thelma A. Gilliam, TRMC, City Secretary Council Approved: August 26, 2019