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Home My WebLink About09122019 ZPC Agenda Item 1 ZONING & PLANNING COMMISSION (2017-2019) Name and Address Position Contact Information Richard Wilson Position 1 713.651.3609 (o) 3505 Robinhood Chair 713.592.5397 (h) riwilson(a�fulbright.com Served on ZBA from 2003-2011 Appointed as Chair to BSC 09/12/11 Appointed to Chair of ZPC 10/07/13 John Cutrer Position 2 713.333.1628 (o) 3936 Marlowe First Appointed 8/24/15 713.907.9102 (h) or (c) jc@csrp.com Winfield Campbell Position 3 713.806.3601 (w) 6135 Fordham First Appointed 08/12/19 wcampbell@campbellricicis.com Sylvette Bobb Position 4 281.841.0841 3729 Arnold First Appointed 08/12/19 scbobb(a sbcglobal.net Also served on BSC,ZBA 10/13 to 09/17 David Kuykendall Position 5 832.202.6337 3524 Amherst First Appointed to ZPC 2015-2017 dhk.houstonatt.net Served on ZBA 2017-2019 Reappointed to ZPC 08/12/19 Bob Powell Position 6 281.224.9507 4112 Albans First Appointed 08/12/19 713.666.6745 (Alternate) powellrhw a(�aol.com Brian Brantley Position 7 713.738.3028 (o) 2733 Werlein First Appointed 9/11/17 713.664.8636 (h) Brian.christopher.brantley angmail.com August 7,2019(tg) The Commission meets the 2nd Thursday of the month at 6:15 p.m. in the Conference Room. All positions expire August 31, 2021. ZONING AND PLANNING COMMISSION MEETING/DEADLINE DATES 2019-2021 All meetings begin at 6:15 p.m. and are held in the Bill Watson Conference Room located in the Municipal Building at 3800 University Boulevard unless otherwise directed by the official posted agenda.These dates do not include any special meetings, workshops or joint hearings that may be called from time to time. Applications must be submitted by 12:00 p.m. Meeting Dates Deadline Dates September 12, 2019 August 22, 2019 October 10, 2019 September 19, 2019 November 14, 2019 October 24, 2019 December 12, 2019 November 21, 2019 January 9, 2020 December 19, 2019 February 13, 2020 January 23, 2020 March 12, 2020 February 20, 2020 April 9, 2020 March 19, 2020 May 14, 2020 April 23, 2020 June 11, 2020 May 21, 2020 July 9, 2020 June 18, 2020 August 13, 2020 July 9, 2020 September 10, 2020 August 20, 2020 October 8, 2020 September 17, 2020 November 12, 2020 October 22, 2020 December 10, 2020 November 19, 2020 January 14, 2021 December 23, 2020 February 11, 2021 January 21, 2021 March 11, 2021 February 18, 2021 April 8, 2021 March 18, 2021 May 13, 2021 April 22, 2021 June 10, 2021 May 20, 2021 July 8, 2021 June 17, 2021 August 12, 2021 July 22, 2021 September 9, 2021 August 19, 2021 October 14, 2021 September 23, 2021 November 11, 2021 October 21, 2021 December 9, 2021 November 18, 2021 Zoning and Planning Commission Rules of Procedures ••••••• ••••••••••••••••••••• ••••••••••••••••••••• ••••••••••••••• ARTICLE I Meetings Section 1. Regular meetings of the Zoning and Planning Commission (Z &PC) shall be held at 6:15 p.m., on the second Thursday of each month. The City Manager, with concurrence from the Presiding Officer may reschedule any meeting of the Z & PC. Section 2. Special meetings may be called by the Presiding Officer of the Z & PC or at the request of two commission members. Section 3. Notice of all meetings shall be posted as required by Texas Local Government Code § 212 and each member of the Z & PC shall be notified in writing at least 72 hours prior to the meeting except in the case of emergency meetings, which can be called with two hours' notice. Section 4. A majority of the members of the Z &PC shall constitute a quorum. ARTICLE II Applications Before the Commission Section 1. Applications under Chapter 212 are not deemed to be filed with the Z & PC (or received by the Z &PC) until all of the following have occurred: 1. The recording secretary has received the application,in writing and on the standard City forms with: a. the full application fee; and b. in the case of proposed plats or replats, the original and at least 12 full- sized prints, each with the form and content required by Chapter 74 of the Code of Ordinances, the zoning ordinance, state law and other applicable laws, rules and regulations. 2. The City staff has reviewed the application and certified it to be complete. 3. A copy of the application and certification has been delivered to the members of the Z & PC. Section 2. All applications shall be on the form approved by the Z & PC for the proposed action. Section 3. To be considered for placement on the agenda of the next regular meeting, all required data must be received and docketed at least twenty-one days prior to the next regular meeting. ARTICLE III The Docket and Calendar Section 1. After completion of City staff review to determine that all requirements are met for formal application, an application shall be docketed. The docketing shall be numerical starting with "year - 1" and proceeding in sequence throughout the year. Section 2. Applications shall be heard in the order docketed. ARTICLE IV Notice - Zoning Matters Section 1. Notice shall be given of Z & PC meetings that involve an amendment, change to the City's zoning ordinances as required by local ordinances and State statutes. Section 2. In the case of a district boundary change that is not subject to a joint public hearing with the city Council, notice shall be given as required by state law and the zoning ordinance. In addition, notice shall be posted as follows: Place: On each corner of the affected land adjacent to a street area, situated so that members of the public can read it 24 hours per day. Time: At least 15 days preceding the date of the hearing. Form: Weatherproof signs, at least 18" x 24" each with a headline at least one-inch high reading "NOTICE OF ZONING HEARING". The full notice shall be attached to the sign. ARTICLE V Notice - Subdivision Matters Section 1. Notice shall be given of Z & PC meetings that involve a proposed subdivision and/or replatting of one or more lots or parcels as required by local ordinances and State statutes. 2 Section 2. Where an application for subdivision or replatting is before the Z & PC for its consideration, approvals for or objections of interested property owners to such application will be accepted by the Z & PC for purposes of Texas Local Government Code§212.015 (or its successor)only if submitted in writing on the forms approved by the Z & PC. No such written approvals or objections will be accepted by the Z & PC at any time after the close of the public hearing at which such application is considered. ARTICLE VI Meeting Procedures Section 1. The Z & PC meetings may be conducted in accordance with Robert's Rules of Order Newly Revised (11th edition), at the Presiding Officer's discretion or at the discretion of two commission members. If any question arises as to procedure, the ruling of the Parliamentarian or, in his/her absence, the ruling of the Presiding Officer shall be final. Section 2. The normal order of proceedings for hearings before the Commission(but not joint public hearings) is as follows: 1. Call to order 2. Presentation by the applicant 3. Presentations by other interested persons 4. Presentation by City staff 5. Response by the applicant (limited to issues raised by interested persons and City staff) 6. Receipt of written comments, protests, exhibits, etc. 7. Close of hearing Members of the Z & PC may pose questions of each witness. Other persons may submit written questions to be asked by the Presiding Officer, at the Presiding Officer's discretion. Upon a showing of good cause and true need, the Z & PC may: (i) require witnesses to be placed under oath, and (ii) allow direct cross- questioning. Section 3. Joint meetings with the City Council shall be held as required by Statute or as requested by the City Council. These meetings shall be opened by the Presiding Officer and operated under standard meeting procedure with the Mayor presiding. The Mayor may defer to the Presiding Officer, who may then preside. Section 4. Informal voice voting shall be used, unless a Z & PC member requests a roll call vote. Where there is a single vote on a group of items, under circumstances where no member requests a separate vote, the vote on the group is deemed to be the same as a separate, identical vote on each item. 3 Section 5. The Presiding Officer will preserve order and decorum, preventing the impugning of any member's motives or other personal comments not relevant to the orderly conduct of business. The Presiding Officer shall request all speakers to keep comments brief and relevant to the question before the Z & PC. All persons present in the meeting room should eschew abusive, rude or inappropriate conduct. Section 6. Speakers shall limit their presentations to three minutes each. Speakers should direct all remarks and questions to the Presiding Officer, who may refer them for investigation, response or other action. The Texas Open Meetings Act requires the City to post a notice, in advance, listing every topic or subject to be considered by the Z & PC. This law may prevent the Z & PC from considering a subject raised by a member of the public. In this case, the Presiding Officer may refer the matter and the Z & PC may direct that the matter be placed on the agenda for an upcoming meeting. Section 7. Any of the rules prescribed by this section may be suspended, for any single meeting, by a vote of three-fourths of the Z &PC members present. ARTICLE VII Rehearing Section 1. An application regarding subdivision matters may not be reheard within a period of one year after denial unless a majority of the Z & PC is satisfied that due to a substantial change of facts a rehearing is merited. An application for rezoning may not be reheard within a period of one year after a joint public hearing has been conducted unless a majority of the Z&PC is satisfied that due to a substantial change of facts a rehearing is merited. Section 2 If a rehearing is granted, an application reflecting changed facts shall be submitted, docketed and subject to notice and all other requirements stated herein and in applicable ordinances and statutes. ARTICLE VIII Officers The City Council may provide for appointments of the Presiding Officer and the Vice-Presiding Officer, and may allow one or both such officers to be selected by the Z&PC. From time to time,the Z&PC may request the City Council to appoint an officer(i.e.,Parliamentarian, Secretary)and may suggest nominees. Any two offices (except Presiding Officer and Vice-Presiding Officer) may be held by one Commissioner. 4 ARTICLE IX Recording Secretary Section 1. The City Manager shall appoint a recording secretary to attend all regular, special or emergency meetings. The recording secretary shall keep minutes, conduct all correspondence, send out all notices required, docket all applications, keep all records and maintain all files and clerical records subject to public review. Section 2. Minutes are not to be placed in the minute book until read and approved in final form at a regular Z &PC meeting. ARTICLE X Minute Book The Recording Secretary shall keep a permanent Minute Book, which shall record all applications docketed, disposition of action of the Z &PC by individual vote and in the case of denial of an application considered by the Z & PC, state the reason or reasons given by the Z &PC for such denial. ARTICLE XI Amendments These Rules of Procedure may be amended at any meeting by the vote of a majority of a quorum of the Z &PC. ARTICLE XII Agenda Section 1. The recording secretary is responsible for assembling the agenda for each meeting. The recording secretary must place a subject on the agenda if a formal application has been submitted or if requested by the Presiding Officer or by two or more commissioners. Section 2. All agenda items and supporting or backup information must be submitted to the recording secretary by 12:00 NOON on the Friday preceding the regular meeting or in the case of a special meeting, 96 hours in advance of the meeting. Section 3. The agenda items for each meeting shall be arranged in the following order: 1. Introduction of Members 2. Hearing of the Public 5 3. Docketed Items 4. Meeting Minutes 5. Adjournment The agenda shall be posted with the notice of meeting. ARTICLE XIII Valid Action Any action taken by the Z & PC, in compliance with applicable law, shall be deemed to have waived these Rules of Procedure as to the action taken. Such action shall be valid despite any technical noncompliance with these Rules of Procedure or their predecessors. Adopted by the Zoning and Planning Commission of the City of West University Place, effective the 8th day of August, 2019. Richard Wilson, Presiding Officer Zoning and Planning Commission City of West University Place 6 "=;r `"`0"�`� i n3 s�/"t^r°-?r.2,F� ^ % 'tr 3r3't'%vY%rt'q/rte v �,w 1`t'G xh„r z r%f r s ty rµ, + y,a m�q� srr +.'iro"",, +^ „ mryrigr me#14 x ,. http! h tt yg I v!> y ,O SOS tas�tfw tt O $kyp �Opan 6anrmmenP�tlN`ic .'! 1, ,; _. ✓... n '�T PAXTON q A;,. 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T Z Z Z Z Z Z Z Z Z -. 0 OZ 3 N N n N Q N W --I -I -I -1 -I (n (' O 7 7 7 o - o 0 0 0 0 0 0 0 0 o a -. , 0 O o m = _ _ _ = T -n w -, = ul 00 N N 00 Ql In lls N to to Ol O /�� 0 N '- N_ (D O pl �I (T W N -, N CD N. �. �. tr I--t N Cu 3 0 to N V A ll'I to A W A 7 A o - F.D N -' 0 w w w T ,:,T V 3 N N V Ol ll W O N 0 7 0 N p , 7l c 7 N N v Sp O O co O co N V ^ �' In II N of N X N 0.. 2 W 00 O DJ IV l!1 O I CD of er 0 N Orientation Zoning & Planning West University Commission Place September 12,2019 Board Orientation Mission • Provide information to both old and new board & commission members • Understand the specific responsibilities of the ZPC • Overview of legal issues • Answer questions Overview • BSC ZPC • Building/Dev. Codes • Plats & Re-plats • Substandard Buildings • Zoning amendments • Property Maintenance • Comprehensive plans • Signs • ZBA • Fences • Curbs & Sidewalks • Zoning relief and • Trees interpretations • Animal Control • Zoning enforcement • Swimming Pools Information Flow Chart j> Citizens \-\\ \\\ 014 City Council \\\ zifj 41-1. 9 Boards Senior Staff _ �= ^/ 414 Staff Liaisons Role of the ZPC • Advises Council on zoning amendments and applications (Comprehensive Plan,Zoning Ordinance) • Plats and replats—Final decisions • Recommends plans for the physical development of the city • No meeting necessary unless there is a request for action to the group from council, staff or citizens ❖Meet the 2"d Thursday of each month at 6:15 pm unless called otherwise ❖Do not hit the"reply all"button when responding to a group email ❖Any notes you make on your papers are public record and must keep for 90 days. ❖All meetings are recorded Role of Staff • Support and assist the board • Make recommendations and help the board be productive • Facilitate communications between City Council, Senior Staff, City Attorney and the board • Set the meeting agenda Y ZPC Procedure Amending an Ordinance • Discussion(s) occur at multiple ZPC meetings regarding a subject • ZPC prepares and approved a preliminary report • The preliminary report is forwarded to council to place on an agenda to call for a joint public hearing between City Council and the ZPC • A joint pubic hearing is held approximately 30 days later. • The ZPC discusses the comments at a follow up meeting or meetings.A final report is approved and forwarded to council • The final report is forwarded to council to place on an agenda for first reading of an ordinance. If approved,a second reading is held at the next council meeting. Procedure for a Plat Hearing • Applicant submits the plat to staff • Staff reviews the plat • Notices and newspaper adds go out • Public hearing is held during a ZPC meeting • ZPC approves or disapproves the plat. • If approved, the plat is not legal until it is recorded with Harris County Real Property Records. Legal Issues • Conflicts & Public Servant Laws • Open Meetings • Open Records • Other Conflict of Interest City Charter, §10.04 • Scope — • Employee or elected or appointed officer • During the term of office • Don't act if personal interest in conflict with City interest • Don't accept gifts, favors, privileges or employment • Don't have an interest in contracts, jobs, work or service Local Gov't Code Chapter 171 Scope — •Local public official (and family) •Substantial interest in real property or business entity •Special economic effect • Requirements — •Abstain from participation •File affidavit before any vote •Violation is a criminal offense Public Servant Laws • Watch out for: •"Benefits" and honoraria •City property or services •Use of"inside" information •Undue influence I Open Meetings Act • Scope — •Governmental body — BSC, ZBA, ZPC •Quorum (or sometimes less) •Verbal exchange, electronic communication or receiving info •Public business or policy • Training required by State —2 hours •To be scheduled within 90 days Open Meetings Act • Requirements — •Post notice 72 hours in advance Date, Time, Place, Subject (agenda) •Open to the public •Minutes, tapes or other means of recording •Violations can be criminal offenses No Walking Quorums A "walking quorum" occurs when members of a governmental body meet in a series of meetings in person or via phone or other electronic communication in numbers less than a quorum to discuss public business and avoid the requirements of the Act. NBuc meeTINC.,S(BeHIND CLOSeD DCS) fftmftbsitaft. 0`pil "^NisliOX Nov •0 !:9 42:22;g5E: 7-0 7 I ' "(Lyme metsi NOW Open Meetings Act • Watch out for-- •Unposted exchanges of info •Electronic "meetings" •Less-than-a-quorum •Executive sessions Tried and True Formula • Keep all public business — --IN the room --ON the agenda --WITHIN your scope of responsibility Open Records (PIA) • Almost everything is public • Must provide copies upon request • Don't destroy anything unless. . . • Don't "tamper" with records Questions?