HomeMy WebLinkAbout021218 CC MinThe City of West University Place
A Neighborhood City
CITY COUNCIL STAFF
Susan Sample, Mayor M. Chris Peifer, City Manager
Wayne J. Franklin, Mayor Pro Tem Alan Petrov, City Attorney
Bob Higley, Councilmember Thelma Gilliam, City Secretary
Kellye Burke,
Councilmember Mardi
Turner, Councilmember
CITY COUNCIL ACTION MINUTES
The City Council of the City of West University Place, Texas, met in special regular session on
Monday, February 12 , 2018 , in the Municipal Building, 3800 University, West University Place,
Texas beginning at approximately 6:00 p.m.
SPECIAL MEETING (6:00 p.m.)
Special Meeting Agenda was as follows:
Called Meeting to Order
Mayor Sample called the meeting to order at approximately 6:00 p.m. in the Council Chambers.
Council and Staff in attendance were: Mayor Pro Tem Franklin, Councilmembers, Burke, Hi gley,
and Turner, City Manager Peifer, City Attorney Petrov, City Secretary Gilliam, Police Chief Walker,
Assistant City Manager/Public Works Director Beach , Finance Director Kalka, and Fire Chief Taylor .
1. City Contracts
Matters related to review and discussion of some of the city’s previous, current, and future
contracts including, but not limited to, the city’s bidding process and other related matters .
Recommended Action: Discuss and take any desired action. City Manager Chris Peifer
City Council discussed city contracts with staff and directed staff to solicit Requ est for Proposals
(RFPs) when certain contracts are reaching expiration. Specific contracts discussed for RFPs were
for a benefits consultant and compensation services, as well as the timeframe for soliciting RFPs for
a search firm for the city manager’s position.
2. Adjourn Special Meeting
At approximately 6:25 p.m., Mayor Sample adjourn ed the special meeting.
REGULAR MEETING (6:30 p.m.)
Mayor Sample called the Regular Meetin g to order at approximately 6:32 p.m.
Pledge of Allegiance: Boy Scout Peter Wade, Troop 55, led the Pledge.
Notice of Meeting: City S ecretary Gilliam confirmed that the notice of the meeting was duly posted in
accordance with the Texas Government Code, Chapter 551.
City Council Meeting Action Minutes, February 12, 2018
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Regular Meeting Agenda items were as follows:
3. Public Comments
This was an opportunity for citizens to speak to Council relating t o agenda and non -agenda items.
Alida Drewes, 6112 Fordham, commented on various issues.
4. Award Contract for Janitorial Services
Matters related to awarding a contract for ja nitorial services. Recommended Action: Award contract for
janitorial services to Ambassador Services for a term of 5 years in the amount of $920,040.00 with optional
one -year extensions for three years and authorize the City Manager to execute a contract . Mr. Dave Beach,
Assistant City Manager/Public Works Director
Councilmember Higley moved to award the contract for janitorial services to Ambassador Services
for a term of 5 years in the amount of $920,040.00 with optional one -year extensions for three years
and to authorize the City Manager to execute the contract. Councilmember Burke seconded the
motion. MOTION PASSED.
Ayes: Sample, Franklin, Burke, Higley, Turner
Noes: None
Absent: None
5. Award Contract for the Purchase of Police Vehicles
Matters related to awarding a contract for the purchase of three (3) 2108 Ford Interceptor Utility
Vehicles for use in the Police Department . Recommended Action: Award contract for (3) 2018 Ford
Interceptor Utility Vehicles to Helfman Ford in th e amount of $93,357 . Mr. Dave Beach, Assistant City
Manager/Public Works Director
Councilmember Higley moved to award the contract for three 2018 Ford Interceptor Utility Vehicles to Helfman
Ford in the amount of $93,357.00. Mayor Pro Tem Franklin seco nded the motion. MOTION PASSED.
Ayes: Sample, Franklin, Burke, Higley, Turner
Noes: None
Absent: None
6. Consent Agenda
All Consent Agenda items listed were considered to be routine by the City Council and were enacted
by one motion.
A. City Council Minutes
Approve C ity Council Minutes of January 22 , 2018. Recommended Action: Approve City Council
Special and Regular Meeting Minutes.
B. Acceptance of the Quarterly Investment Report
Matters related to the City’s Quarterly Investment Report. Recommended Action: Accept the City’s
Quarterly Investment Report with no other action being required. Ms. Marie Kalka, Finance Director
C. Interlocal Agreement with Harris County
Matters related to an Interlocal Agreement with Harris County on E -Pass Equi pment.
Recommended Action: Approve Interlocal Agreement with Harris County for E -Pass Equipment . Mr.
Aaron Taylor, Fire Chief
City Council Meeting Action Minutes, February 12, 2018
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Councilmember Higley moved to approve the Consent Agend a as presented. Councilmember
Burke seconded the motion. MOTION PASSE D.
Ayes: Sample, Franklin, Burke, Higley, Turner
Noes: None
Absent: None
7. Adjourn
With no other matters before Council, Councilmember Higley moved to adjourn t he meeting at
approximately 7:05 p.m. Councilmember Turner seconded the motion. MOTION PASSED.
Ayes: Sample, Franklin, Burke, Higley, Turner
Noes: None
Absent: None
02/26/18
Prepared by: Thelma A. Gilliam, TRMC, City Secretary Council Approval Date