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HomeMy WebLinkAbout17 05 PRB MinutesWUP Parks and Recreation Board MINUTES MAY 3 , 201 7 6:30PM REC CENTER – CONFERENCE ROOM TYPE OF MEETING Monthly Meeting CHAIR Kevin Boyle SECRETARY David DeAnda ATTENDEES Kevin Boyle, David DeAn da, Peter Billipp , Sherry Harber, Tracy Larson, Donna Petrone , David Jennings and Mark Prescott. Staff: Susan White Council Member: Mardi Turner and Burt Ba l l a fant VISITORS Dick Yehle, Alida D r ewes , Bruce Beneke, Jordan Barger and Darrell Barger I. Call to Order : The mee ting was called to order at 6 pm by C hair Kevin Boyle . II. Approval of April 5 , 2017 Meeting Minutes : Motion to approve the m in utes was made by Donna Petrone. Motion passed unanimously. III. Public Comments : Comments made by Alida D r ewes . Has concerns regarding fee schedule. Concerned that citizens and senior board will not have a say so . Stated the senior board needs to be involved in any changes to the fee schedule. Concerned that disabled daughter is working out or using pool without supervision o f her mother as she (Alida) is not allowed to use facilities. Disagreed with Mardi Turner statement during election th at two parks had been opened during her tenure . Concerned with our tendency to put fences around parks. That citizen desire more open green space. That this board needs to start listening to the needs of the citizens. IV. Friends Overview : Comments made by Mark Pr escott . For Park’s Lover Ball, n et was a bit over $120,000 . Working on appointing new chairs for Father’s & Flash lights and Park’s Lovers Ball. This year Father’s & Flashlights will be the weekend of October 20 th . Other than that, business as usual. V. 2018 PARD Fee Schedule : Comments made by Kevin. Donna and Peter agreed that they will be on committ ee. A liaison from the Senior B oard w ill be involved as well as Recreation Department staff . September is the time frame for making recommendation s to Council regarding the fee schedule. Kevin discussed the need to have a meeting in the summer. Coun cilmember Turner concern ed with Hughes Park activity that is to occur over the summer . Board was in agreement that meeting s would be s uspend ed for June, July and August . Kevin stated that an ad hoc meeting can be scheduled if needed. Per Susan, a 72 -hour notice is required but generally more notice is given. VI. B oard Member Updates . Kevin asked the Board for any relevant updates . Kevin asked Susan to update the group regarding the social media posts that discussed the crazy grass and use of sand volleyball court in Colon ial. Susan stated that staff was scheduled to observe group. Mark asked about the gates at Weir Park and Melis sa mentioned the new subtle striping that was added to tennis courts. Susan followed up with respect to the Parks and Recreation Board Minutes page 2 Recreation Center and Sunday family time. Susan said that it shall be extended to June. May be extended to July based on usage and availabil ity of staff. Director Update . Su san White made her report. Town Hall meeting was on April 6 th . Meeting was well attended and went well. Task Force to meet again next week. There will be discussion on the comments received to date regarding the 3 different concepts. Discussed the Fall Festival, the Concert Series and the member only event at Colonial Pool. Still working with the tennis committee to get started on online registration. May is national water safety month. Had a presentation t o Council in promotion of such. VII. Council Update . Report made by Councilmember Turner. Wanted to make sure that we had all received the memo from Councilman Reilly regarding Tim O’Connor . Wanted to bring back the issue so that we could discuss further. Kevin stated that h e felt that the recognition the Board had recommended did not suit Tim . Peter stated that maybe we should table this recognition and not do anything at this point and put it on a short list. Motion was ma de to table it . Mark as ked whether we were subject to open records law. Mardi stated no as there is only two councilmembers present. VIII. New Business . Melissa gave an update on the tennis committee. Discussed the online registration system. The new system will allow member and non -member to register online. Currently non -members need to come in personally to reserve. Policy will be changed to address the over use of the courts by tennis pros. Jeremy and Brittney working with the tennis committee. Kevin asked about enforceability. Melissa stated that there has been issue with one pro at Weir but that overall enforceability has not been a problem. IX. Adjournment . M e eting convened at 7:08 pm .