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Home My WebLink About121216 CC MinThe City of West University Place A Neighborhood City CITY COUNCIL MEETING MINUTES The City Council of the City of West University Place, Texas, met in special and regular session on Monday, December 12, 2016, in the Municipal Building, 3800 University, West University Place, Texas beginning at 6:00 p.m. SPECIAL MEETING Agenda Items were as follows: Call to Order. Mayor Sample called the meeting to Council and Staff in attendance were: Mayor Pro Tern Turner, City Manager Peifer, and City Secretary Gilliam. Call to Order order at 6:00 P.M. in the Council Chambers. Kelly, Councilmembers Ballanfant, Reilly and 1. Convene into Closed Executive Session into Executive Session in accordance with Notice given at the C l will convene following provision of e551 of the Government At 6:00 p.m., Mayor Pro Tern Kelly moved to recess the special meeting and convene into executive session per Section 551.074 of the Texas Government Code relating to deliberation concerning the evaluation of the city manager. Councilmember Ballanfant seconded the motion. MOTION PASSED. Ayes: Sample, Kelly, Ballanfant, Reilly, Turner Noes: None Absent: None Mayor, City Council, and City Manager were present for the closed executive session. 2. Reconvene into Special Session Matters related to action, if any, relative to discussions held in Executive Sessions regarding the City Manager's evaluation. At 6:3 p.m., Mayor Pro Tem Kelly moved to close the executive session and reconvene the special meeting. Councilmember Ballanfant seconded the motion. MOTION PASSED. Ayes: S STAFF CITY COUNCIL M. Chris Peifer, City Manager Susan Sample, Mayor Alan Petrov, City Attorney Bob Kelly, Mayor Pro Tern Thelma Gilliam, City Secretary Burt Ballanfant, Councilmember Brennan Reilly, Councilmember Mardi Turner, Councilmember CITY COUNCIL MEETING MINUTES The City Council of the City of West University Place, Texas, met in special and regular session on Monday, December 12, 2016, in the Municipal Building, 3800 University, West University Place, Texas beginning at 6:00 p.m. SPECIAL MEETING Agenda Items were as follows: Call to Order. Mayor Sample called the meeting to Council and Staff in attendance were: Mayor Pro Tern Turner, City Manager Peifer, and City Secretary Gilliam. Call to Order order at 6:00 P.M. in the Council Chambers. Kelly, Councilmembers Ballanfant, Reilly and 1. Convene into Closed Executive Session into Executive Session in accordance with Notice given at the C l will convene following provision of e551 of the Government At 6:00 p.m., Mayor Pro Tern Kelly moved to recess the special meeting and convene into executive session per Section 551.074 of the Texas Government Code relating to deliberation concerning the evaluation of the city manager. Councilmember Ballanfant seconded the motion. MOTION PASSED. Ayes: Sample, Kelly, Ballanfant, Reilly, Turner Noes: None Absent: None Mayor, City Council, and City Manager were present for the closed executive session. 2. Reconvene into Special Session Matters related to action, if any, relative to discussions held in Executive Sessions regarding the City Manager's evaluation. At 6:3 p.m., Mayor Pro Tem Kelly moved to close the executive session and reconvene the special meeting. Councilmember Ballanfant seconded the motion. MOTION PASSED. Ayes: S Sample, Kelly, B City Council Meeting Minutes, December 12, 2016 Councilmember Reilly moved for Council to approve the amendment [to the City Manager's agreement with the City] submitted to Council by the City Attorney and authorize the Mayor to execute the amended agreement. Mayor Pro Tem Kelly seconded the motion. MOTION PASSED. 3. Adjourn Mayor Pro Tem Kelly moved to adjourn the special meeting at 6:31 p.m. Councilmember Ballanfant seconded the motion. MOTION PASSED. Ayes: Sample, Kelly, Ballanfant, Reilly, Turner Noes: None Absent: None REGULAR MEETING (6:30 p.m. in the City Council Chambers) Call to Order. Mayor Sample called the meeting to order at 6:35 p.m. in the Council Chambers. Council and Staff in attendance were: Mayor Pro Tem Kelly, Councilmembers Ballanfant, Reilly and Turner, and City Manager Peifer, City Secretary Gilliam, City Attorney Petrov, Public Works Director Beach, and Police Chief Walker. Mayor Pro Tem Kelly led the Pledge of Allegiance. City Secretary Gilliam confirmed that the notice of this meeting was duly posted in accordance with the Texas Government Code, Chapter 551. 4. Public Comments This was an opportunity for citizens to speak to Council relating to agenda and non - agenda items. There were no public comments. 5. Facilities Advanced Funding Agreement Matters related to an Advance Funding Agreement (AFA) for a Surface Transportation Program (STP) between the Texas Department of Transportation and the City of West University Place. Recommended Action: Approve Agreement. Mayor Pro Tem Kelly moved to approve staff's recommendation that Council approve the resolution, appropriate $299,160 from the Transportation Improvement Fund, and authorize the City Manager to execute the Advanced Funding Agreement with the Texas Department of Transportation. Councilmember Turner seconded the motion. MOTION PASSED. Ayes: Sample, Kelly, Ballanfant, Reilly, Turner Noes: None Absent: None 6. Water Well 9 Renovation Project Matters related to closing out the Water Well 9 Renovation project. Recommended Action: Accept Water Well No. 9 Renovation Project as completed and authorize Changer Orders with a net reduction of $80,007.50 to the contract price. Councilmember Reilly moved that Council accept Water Well No. 9 renovation project as completed and authorize the Change Order with the net reduction of the dollar amount set forth in the memo item ($84,775). Councilmember Turner seconded the motion. MOTION PASSED. 2of3 City Council Meeting Minutes, December 12, 2016 Ayes: Sample, Kelly, Ballanfant, Reilly, Turner Noes: None Absent: None 7. Future Agenda Items Matters related to future agenda items. Recommended Action: Discuss and take any desired action. There were no items added. 8. Ad'ourn With no further discussion, Mayor Pro Tem Kelly moved to adjourn the meeting at 6:57 p.m. Councilmember Reilly seconded the motion. MOTION PASSED. Ayes: Sample, Kelly, Ballanfant, Reilly, Turner Noes: None Absent: None pA VtFgT uNrbr9 s n A. Gilliam, City Secretary 3 of 3