HomeMy WebLinkAbout101716 CC MinThe City of West University Place
A Neighborhood City
CITY COUNCIL
Susan Sample, Mayor
Bob Kelly, Mayor Pro Tern
Burt Ballanfant, Councilmember
Brennan Reilly, Councilmember
Mardi Turner, Councilmember
STAFF
M. Chris Peifer, City Manager
Alan Petrov, City Attorney
Thelma Gilliam, City Secretary
CITY COUNCIL SPECIAL MEETING MINUTES
The City Council of the City of West University Place, Texas, met in special session on Monday,
October 17, 2016, in the Municipal Building, 3800 University, West University Place, Texas beginning
at 6:00 p.m.
Agenda Items were as follows:
Call to Order. Mayor Sample called the meeting to order at approximately 6:00 p.m. in the Council
Chambers. Council and Staff in attendance were: Mayor Pro Tern Kelly, Councilmembers Ballanfant,
Reilly and Turner, City Manager Peifer, City Secretary Gilliam, City Attorney Petrov, Public Works
Director Beach, Finance Director Daugherty, and Police Chief Walker.
William Urdahl, Boy Scout Troop 55, led the Pledge of Allegiance.
City Secretary Gilliam confirmed that the notice of this meeting was duly posted in accordance with the
Texas Government Code, Chapter 551.
Public Comments
This was an opportunity for citizens to speak to Council relating to agenda and non - agenda items.
Listen to audio for public comments.
2. Adoption of the 2017 Budget
Matters related to an ordinance adopting the budget for the fiscal year beginning January 1, 2017
and ending December 31, 2017 appropriating funds for such budget; containing findings and
provisions relating to the subject; and declaring an emergency. Recommended Action: Close the
public hearing and adopt ordinance adopting the 2017 Budget on first and final reading.
Mayor Pro Tern Kelly moved to close the public hearing. Councilmember Reilly seconded the
motion. MOTION PASSED.
Ayes:
Sample, Kelly, Ballanfant, Reilly, Turner
Noes:
None
Absent:
None
Councilmember Turner moved that Council adopt an ordinance approving and adopting a budget
for the fiscal year beginning January 1, 2017 and ending December 31, 2017 as presented.
Councilmember Ballanfant seconded the motion.
City Council Meeting Minutes, October 17, 2016
Councilmember Reilly moved that Council take the traffic lights out of the Equipment Reserve
Fund and take the amounts funded last year and those proposed to be funded this year and
return those into the General Fund either to provide tax relief to residents or for other purposes
that Council finds appropriate.
After further discussion, Councilmember Reilly moved that the City reduce its contribution to the
Equipment Reserve Fund to reflect taking the traffic signal poles from the budget and correcting
the mistakes that were made prior to the reserve calculation for a net savings of $207,919.
Mayor Pro Tern Kelly amended Councilmember Reilly's motion to add that the $207,919 be left in
the budget and allocated toward more security cameras.
Councilmember Reilly moved to amend the Equipment Reserve Fund to remove the light poles
which he thinks is more appropriately funded through a bond issue and set the time that they are
to be replaced and correct the mistakes that were made in the budget for a total savings of
$207,919. Mayor Pro Tern Kelly seconded with a friendly amendment that the $207,919 be left in
the Equipment Reserve Fund.
A vote was made on the motion and the second as amended by the friendly amendment.
MOTION FAILED.
Ayes: Kelly, Reilly
Noes: Sample, Ballanfant, Turner
Absent: None
Councilmember Reilly moved to correct the errors in the Equipment Reserve Fund so that the City
will reduce its allocation to that fund by $69,000 and also take the traffic light masts and poles out
of the Equipment Reserve Fund. After discussion, Councilmember Reilly repeated the motion to
reduce the contribution to the Equipment Reserve Fund by $207,917, which reflects $69,000 of
mistakes in the Equipment Reserve Fund budget and $138,700 for removing the traffic light masts
and poles from the budget. MOTION FAILED FOR LACK OF SECOND.
Councilmember Reilly moved that Council reduce its funding into the Equipment Reserve Fund to
take out the $69,000 mistake to reflect the correct funding of the Equipment Reserve Fund
according to the amortization schedule. MOTION FAILED FOR LACK OF SECOND.
Councilmember Reilly moved to reduce the City's allocation to the Capital Reserve Fund from
$500,000 to $200,000 so that the contribution to that fund is reduced by $300,000.
Councilmember Ballanfant seconded the motion. MOTION FAILED.
Ayes: Reilly
Noes: Sample, Ballanfant, Kelly, Turner
Absent: None
At 8:55 p.m., Councilmember Turner moved for a 10 minute recess. Mayor Sample seconded the
motion. MOTION PASSED.
Ayes: Sample, Kelly, Ballanfant, Reilly, Turner
Noes: None
Absent: None
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City Council Meeting Minutes, October 17, 2016
At 9:05 p.m. Councilmember Turner moved to reconvene the meeting. Mayor Pro Tern Kelly
seconded the motion. MOTION PASSED.
Ayes: Sample, Kelly, Ballanfant, Reilly, Turner
Noes: None
Absent: None
After returning from the break, Councilmember Reilly moved to reduce the allocation to the
Capital Reserve Fund by $185,000. Councilmember Ballanfant seconded the motion. MOTION
FAILED.
Ayes: Reilly
Noes: Sample, Kelly, Ballanfant, Turner
Absent: None
At this time a vote was made on the original motion, which is to adopt the budget as presented.
MOTION PASSED.
Ayes: Sample, Kelly, Ballanfant, Turner
Noes: Reilly
Absent: None
3. Adoption of the 2016 Tax Rate
Matters related to an ordinance adopting the budget for the fiscal year beginning January 1, 2017
and ending December 31, 2017 appropriating funds for such budget; containing findings and
provisions relating to the subject; and declaring an emergency. Recommended Action: Close the
public hearing and adopt ordinance adopting the 2017 Budget on first and final reading.
Public hearing closed.
Councilmember Turner moved that the property tax rate be increased by the adoption of a tax rate
.3168 which is effectively a 1.80 percent increase in the tax rate. Councilmember Ballanfant
seconded the motion. MOTION PASSED.
Ayes: Sample, Kelly, Ballanfant, Turner
Noes: Reilly
Absent: None
4. Fee Schedule Ordinance
Matters related to an ordinance adopting amendments to the City of West University Place Fee
Schedule, Recommended Action: Approve an ordinance amending the fee schedule on the first of two
readings.
Mayor Pro Tem Kelly moved that Council pass an ordinance adopting the amendments to the
West U fee schedule on the first of two readings. Councilmember Ballanfant seconded the motion.
MOTION PASSED.
Ayes: Sample, Kelly, Ballanfant, Reilly, Turner
Noes: None
Absent: None
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City Council Meeting Minutes, October 17, 2016
5. Adjourn
Councilmember Ballanfant moved to adjourn the meeting at 9:15 p.m. Councilmember Turner
seconded the motion. MOTION PASSED.
Ayes: Sample, Kelly, Ballanfant, Reilly, Turner
Noes: None
Absent: None
Prepared by: � .'� ✓
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Thelma A. Gilliam City Secretary TEXAS D
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