HomeMy WebLinkAbout15 09 PRB MinutesWUP Parks and Recreation Board MINUTES SEPTEMBER 2, 2015 6:30PM REC CENTER – CONFERENCE ROOM TYPE OF MEETING Monthly Meeting CHAIR Kevin Boyle SECRETARY David DeAnda ATTENDEES Kevin Boyle, David DeAnda, Melissa Pifko, Tracy Larson, Mark Prescott, Peter Billipp, Stephen Damiani, Sherry Harber, David Jennings and Donna Petrone Tim O’Connor (Staff) Mardi Turner (City Council) VISITORS West University residents: Al ida Drewes and Ramsey Elder I. Call to Order: The meeting was called to order at 6:39 pm by chair Kevin Boyle. II. Approval of the May 6, 2015 Meeting Minutes : Motion to approve minutes made by Mark Prescott and seconded by Meli ssa Pifko. Motion approved. III. Welcome and Introduction. Kevin introdu ced himself as chair and asked each board member to briefly introduce themselves along with staff representa tive Tim O’Connor and City Council member Mardi Turner. IV. Orientation: Kevin discussed the expectations and role of the board. Stated that role of the board is to provide guidance and feedback regarding parks. He asked that board members contact him if they will not be able to attend a meeting and stated that he will make every effort to run meetings efficiently as he unders tand the time constraints faced by all. Kevin stated that a great way for members to be involved was to serve as a Park Ambassador for a park so that members could comment regarding such park dur ing meetings. Tim added that you don’t have to wait until the day of meeting to report issues to Tim, especially if there is a safety issue. Kevin then asked each member which Park they wanted to serve as Park Ambassador, noting that a park may have more than one ambassad or. Kevin briefly discussed the standing committees, Programming and Fees and stated that he is the chair of the Fees Committee. Kevin asked board members wh ich committee they wanted to serve on and noted that committee meetings are open to all Parks Board members, that you don’t have to be a member of a committee to attend meetings or participate. Tim passed out a packet of information for boa rd members and briefly discussed the contents. He also noted that an email would be going to se t a date for a tour of the parks and facilities. He stated that he would be emailing his Weekly PARD Operations report and encouraged each member to read it order to remain updated be tween meetings. He also briefly discussed the operational snapshot and stated that budget fo r Parks and Recreations was approximately $3.1 million. Tim also passed out a copy of the Parks Master Plan to new board members and the plan was briefly discussed. Tim also asked that members complete their shirt order if it had not been submitted via email.
Parks and Recreation Board Minutes page 2 V. Appoint of Vice Chair and Secretary: Kevin made a motion to appoint Melissa Pifko as Vice Chair and David DeAnda as Secretary. Peter Billip p seconded the motion and the motion was approved. VI. Colonial Park Redevelopment Update: Kevin discussed the proposal to redevelop the we st-end of Colonial Park for year round use. Passed out rendering of proposal noting that it had already been sligh tly modified (gate was moved). Final plans should be presented to Park s Board in future meeting and to Friends Board for funding approval. If approved, target date completion would be March 2016 to coincide with the opening of next year’s pool season. VII. Friends Update: Mark stated that 2016 will be the 25 th year anniversary of the Parks Lover’s Ball which has raised approximately $5 million since inception. He also discussed the upcoming Father’s and Flashlight during which they expect to raise between $75,000 to $100,000. V III. Board Member Updates and Committees: Park Ambassador Reports: Recreation Center: Tracy stated that play structure has a trash issue since trash can is not readily accessible as it is located outside of fence. Tim stated that he would address this issue. Stephen Damiani asked about the wheel play feature and whethe r it was safe. Stated that he heard about an incident were a child had an injury (broken bone). Tim stated that such feature was in compliance and that all play features are checked at least monthly. He asked Stephen to email him information regarding the child who had been injured. Weir: Tim was asked about the construction and he stated that it was utility company related. IX. Staff and City Counc il Updates: Council Update: Council Member Mardi Turner st ated that Council had not yet broached subject of parks and that the next big issue it will likely tackle is the budget. Staff Update: Tim reminded board about future parks tour and shirt orders. X. Citizen’s Comments: Alida Drewes addressed the Board and stated the following: -Committee meetings should be open to non-members of the Park’s Board. -Stated that there is too much focus on park’s on west side of town, that Park’s Master plan discriminates against east-side of town. -She is against cabanas but for grills at Coloni al Park (so long as they are not located in middle of park). -Likes proposal of year round use of Colonial Park’s west-side. IX. Adjournment: Motion by Melissa Pifko w ith second by Donna Petrone to adjourn meeting. Motion passed and meeting adjourne d at approximately 8:02 pm. The next meeting will be schedul ed for October 7. 2015 @ 6:30 pm.