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Home My WebLink About120715 CC MinThe City of West University Place A Neighborhood City CITY COUNCIL Susan Sample, Mayor Bob Kelly, Mayor Pro Tern Burt Ballanfant, Councilmember Brennan Reilly, Councilmember Mardi Turner, Councilmember STAFF M. Chris Peifer, City Manager Alan Petrov, City Attorney Thelma Lenz, City Secretary CITY COUNCIL MEETING MINUTES The City Council of the City of West University Place, Texas, met in regular session on Monday, December 7, 2015, in the Municipal Building, 3800 University, West University Place, Texas beginning at 6:00 p.m. Agenda Items were as follows: Call to Order. Mayor Sample called the meeting to order at 6:00 p.m. in the Council Chambers. Council and Staff in attendance were: Mayor Pro Tern Kelly, Councilmembers Ballanfant, Reilly and Turner, City Manager Peifer, City Attorney Petrov, City Secretary Lenz, Public Works Director Beach, Parks and Recreation Director O'Connor, and Police Chief Walker. Councilmember Turner led the Pledge of Allegiance. City Secretary Lenz confirmed that the notice of this meeting was duly posted in accordance with the Texas Government Code, Chapter 551. Public Comments This was an opportunity for citizens to speak to Council relating to agenda and non - agenda items. Dianne Wells, 3804 Coleridge, spoke regarding the new gun laws. She said she recently noticed workman removing the gun prohibition signs from the door of the Community Center and from the door of the library. She said when she spoke to the city manager he informed her that the signs were removed in compliance with the new gun law and that only City Hall would now be gun -free. She said as far as she can tell, this means that anyone carrying a semi - automatic rifle or handgun can walk into any of the other City facilities. She said she doesn't have a fear of a mass shooting, but that she is more concerned about accidental shootings. Ms. Wells urged Council to hold one or more public meetings to address this issue. 2. Citizen Star Award Matters related to the presentation of a Citizen Star Award. Parks and Recreation Director O'Connor presented this item to honor resident Bob McLamb, wno has dedicated well over 12,000 volunteer hours to the Tri -Sports Association as its president from 2005 — 20015. Mr. O'Connor said while there are many residents that give selflessly of their time e onl an elite few who have given what Bob has given. He said in his 40 and resources, there ar y City Council Meeting Minutes, December 7, 2015 years in Parks and Recreation, Bob is by far the hardest working and most passionate and dedicated youth sports volunteer he has ever worked with and it is has been a pleasure and privilege to know and work with him. Gregg Thompson, new Tri -Sports president, spoke to say a few words. He said if anyone has been involved with any youth sports in West University, they have been beneficiaries to Bob's handiwork. He said he has had the good fortune of following behind Bob over the last 15 years and he was left with a well -oiled machine. Mr. Thompson said the West U Little League Senior Division recently won the World Series and made their 5`h trip to Bangor, Maine, and that was Bob's handiwork, as well; so, on behalf of about 5,000 kids that play on the various fields in this community and their families, he thanked Bob for all of his time and efforts. Mr. McLamb spoke to say that he is very humbled by the award, but said it really serves as a symbol of all the volunteers in the community, which makes him so proud to live here. He said the things that he was involved with would not have happened without the thousands of volunteers or the partnership between Tri -Sports and the City. He thanked this and prior councils and staff for forming and continuing that partnership, because it serves the youth in this community very well. 3. Future Agenda Items Matters related to future agenda items. There was no discussion regarding future agenda items. 4. Consent Agenda All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member requests in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. A. City Council Minutes Approve City Council Minutes of the November 9, 2015 and November 16, 2015. Recommended Action: Approve Minutes. B. Temporary Lease Agreement Matters related to approving a temporary lease agreement with Calco Contracting, LTD for temporary use the property at 5004 Dincans Street. Recommended Action: Approve the temporary lease agreement with Calco Contracting, LTD and authorize the city manager to execute the agreement and any subsequent requests for extension or modifications to the lease agreement that does not encumber the City's use of the property beyond the duration of the Upper Kirby District's project. Mayor Pro Tem Kelly requested removal of the Minutes from the Consent Agenda for discussion. He said on Page 5, Paragraph 5 of the November 9, 2015 Minutes, where it states "Mayor Pro Tem Kelly said that the Council wants to charge the task force with ... and that the church will be building their facility on Milton..." he meant to say Amherst not Milton and requested that it be changed. Mayor Pro Tem Kelly said in the last Paragraph on Page 6 of the November 9, 2015 Minutes where it begins "Mayor Pro Tem Kelly said now that the church is going to be on Milton Street..." again Milton should be changed to Amherst and requested the change. 2 of 4 City Council Meeting Minutes, December 7, 2015 Councilmember Reilly said he had a couple of changes, also. On Page 7 of the November 9, 2015 in the first complete paragraph he said there is a reference to "residents', but it should be "prior City councilmembers ". He said also, in the next paragraph on Page 7, the word "development" should be "develop" and requested the change. Councilmember Reilly requested that Item 4B, the Temporary Lease Agreement, be pulled for discussion. Councilmember Reilly said he had inquired with the city manager about this being a very small amount and was it worth doing if it results in damage to the City's facility that far exceeds the cost of collection. He said it could be that the City spends thousands of dollars to collect money in the event there's damage. Mr. Reilly said the city manager's response that he found most valuable was that the City isn't doing it for the money, but rather to assist residents who have to travel on Bissonnet. City Manager Peifer explained the project and said the cross streets that intersect with Kirby in the Village area are going to be tied in with new storm sewers and it's a project that will last about 6 months. He said the City gets first and last month's rent up front and there is a $2,500 insurance policy, so we are protected, indemnified and also listed as additional loss payee on the insurance. He said in addition, there is a 30 -day cancellation clause and the contractor is required to restore the site to its original condition. He said the contractor also required to secure the site, which protects the contractor and the City. With no further discussions, separate votes were made on the Consent Agenda items. Councilmember Turner moved to approve the temporary lease agreement with Calco Contracting, LTD and authorize the city manager to execute the agreement and any subsequent requests for extension or modifications to the lease agreement that does not encumber the City's use of the property beyond the duration of the project. Councilmember Ballanfant seconded the motion. MOTION PASSED. Ayes: Sample, Kelly, Ballanfant, Reilly, Turner Noes: None Absent: None Mayor Pro Tern Kelly moved to amend the Minutes of the November 9, 2015 Minutes to reflect the changes made by him and Councilmember Reilly. Councilmember Reilly seconded the amendment. MOTION PASSED. Ayes: Sample, Kelly, Ballanfant, Reilly, Turner Noes: None Absent: None Mayor Sample moved to approve the Minutes of November 9, 2015, as amended (and the Minutes of November 16, 2015). Mayor Pro Tern Kelly seconded. MOTION PASSED. Ayes: Sample, Kelly, Ballanfant, Reilly, Turner Noes: None Absent: None 3of4 City Council Meeting Minutes, December 7, 2015 5. Adjourn With no further discussion, Mayor Pro Tern Kelly moved to adjourn the meeting at 6:24 p.m. Councilmember Ballanfant seconded the motion. MOTION PASSED. Ayes: Noes: Absent: Prepared y: ,J Sample, Kelly, Ballanfant, Reilly, Turner None None Thelma A. Lenz, City Secretary /pF WEST U, V / � L � 'rAU e 4of4 Date Ap roved