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HomeMy WebLinkAbout092214 CC MinThe City of West University Place A Neighborhood City CITY COUNCH. STAFF Bob Fry, Mayor Miehael Rnss, Ciry Mmager Suaao Sample, MayorPra Tem Alan Pewv, Ciry Aromey Ed HeaWCote Couodlini Thelma Lem, Cry Secreury Jam Johnson, CounciaworsA Dick Yehle, Cauwdmamber CITY COUNCIL MEETING MINUTES The City Council of the City of West University Place, Texas, met in a special workshop and regular session on Monday, September 22, 2010, in the Municipal Building, 3800 University, West University Place, Texas beginning at 5:30 p.m. Agenda Items were as follows Call to Order. Mayor Fry called the meaning to order at 5:30 one in me Conference Room. Council and Staff in atendance were: Mayor Pro Tern Sample, Councilmembers Heathcott, Johnson and Yelbe, City Manager Ross. Assistant Cry Manager /Public Works Director Peifar, City Secretary Lenz, and City Attorney Petrov. Jeff Gerber with PGAL was also in attendance. At 5:30 p.m., Mayor Fry moved to closed the workshop and convene into Executive Session to discuss Item 1, per Section 551.072 in Chapter 551, Open Meetings Act, of the Texas Government Code (discussion about the value of transfer of real property and other real estate matters) and Section 551.071 in Chapter 551 of the Texas Government Code (consultation with legal counsel to seek or receive legal advice). 1. Facilities Master Planning Matters related to the City's Facilities Master Planning. After discussions, Mayor Fry adjourned me closed session and reconvened the workshop at 6:29 Pm, With no action and no fuller business. Mayor Fry closed me workshop at 6:29 p.m. REGULAR MEETING (6:30 p.m. in the Council Chambers) Agenda items are as follows: Call to Order. Mayor Fry called the meeting to order at 5 30 p.m. in the Conference Room. Council and Staff in attendance ware: Mayor one Tem Sample, Coundlmembers Heathcoft. Johnson and Yehle. City Manager Ross, Assistant City Manager /Public Works Director Peifar, City Secretary Lenz, city Attorney Petrov, Police Chief Walker, HR Director Standoff and Finance Director Daugherty. Boy Scouts Will Lee and Patrick Tmsk, Tmop 55, led the Pledge of Allegiance City Council Minutes. September 22, 2014 Secretary Lenz confirmed that the Notice of the workshop and regular meetings was duly posted in accordance with the Texas Government Code, Chapter 551. 2. Public Commends This is an opportunity for citizens to speak to Council relating to agenda and non agenda items. There were no public comments. 3. Public Hearin on Tax Rate Matters related to a public hearing to hear comments on the proposed tax ate. Mayor Fry opened the public hearing at 6:31 p.m. City Manager Ross presented a brief presentation and said even though the tax ate will be lowered the Tax Core requires sties to hold two public hearings since the increase in the overall appraised values will cause more tax revenue to be generated than the previous year. Mr. Ross said the tax ate proposed to support the 2015 imposed budget is a 6.54 percent tax revenue increase over the prior year and that the final proposed ate of .36179 will be set by ordinance on Monday, September 29, 2014 at 6.00 p.m., in Me City Hall Council Chambers. Katrina Vargas, 3901 University Boulevard, spoke to ask Council to consider increasing the amount for the 65 and over exemption. She said she believes Nat it has been the same amount for the past 10 years and due to the extensive increases in property values, she would like Council to consider increasing the exemption. With no further comments, Mayor Fry closed the public hearing on the tax rate at 6:36 p.m. 4. Public Hearing on the 2015 Social Matters related to a public hearing to hear comments on Me 2015 City Budget. Mayor Fry opened Me public hearing at 6:36 p.m. City Manager Ross provided a brief presentation and reviewed budget highlights. In response W Mayor Drys request for staff to explain to Me public why expenditures exceed revenue, Mr. Ross said, and Finance Director Daugherty affirmed, Nat most of it has to do with estimating revenues and expenditures. He said for example, staff estimates that all positions in Me City will be filled for Me year, which rarely happens, and when they are nt filled, funds remain on Me books. Mr. Ross said the General Fund Reserve Fund is also factor, because Mose funds roll over from year to year. Mayor Fry opened Me floor to public commerds. Eddie MaMhews, 5906 Fordham Street, asked if Me conservative revenue estimates were established by assuming that the proposed tax rate of 0.36179 would be approved by Council and reflected in the budget numbers. Mr. Ross said, yes. Mr. Matthews also said it appears to him Mat there will be a shortfall of about $1.4 million between revenues and expenses. He sought confirmation of his understanding that the shorgall will be covered from reserves carried forward from prior years. Mr. Ross said, yes. Ross continued that 2 of City Council Minutes, September 22, 2014 there is never a true shortfallr because staff will not overspend if a material shortfall begins to occur in any given year. Mr. Matthews asked if in terms of the actual expenditures, are there any degree of cushion or is it fairly tight? Mr. Ross said that project expenditures are tight but some flexibility is usually provided from budgeting a full staff when there Is usually some shortfall. He saitl the revenue budget is also conservative Wnich is more likely to rise Ulan fall. With no further comments. Mayor Fry closed the public hearing at 6:49 p.m. 5. Ill 2015 General Assembly Matters related to the designation of a West University Place representative and alternate for the Houston - Galveston Area Council 2015 General Assembly. Mayor Bob Fry said he would like to continue serving as are representative to H -GAC and recommended Ed He mooft as the alternate. Mayor Pro Tem Sample moved to designate Mayor Bob Fry as the H -GAC 2015 General Assembly representative and Councilmend er Heathcoft as the a9emate. Councilmember Johnson seconded the motion. MOTION PASSED. Ayes: Fry, Sample, Johnson, Heathcoq Yehle Noes: None Absent: None 6. Consent Agenda All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be rw separate discussion of these items unless a Council member requests in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. A. City Council Minutes Approve Minutes of September 8, 2014 City Council Meeting and Budget Workshop of September 13, 2014. B. Lease of Former Receding Center Property Matters related to authorizing the City Manager to execute a License Agreement with Harper Brothers Construction. Councilmember Johnson moved to approve the Consent Agenda as presented. Councilmember Yehle seconded the motion. MOTION PASSED. Ayes: Fry. Sample, Johnson. Hesthwtt, Yehle Noes: None Absent: None T. CouncillClty Manager Reports City Manager Ross humored Council that the Texas Municipal League Conference will be held at the George R. Brown Center next week. 3 of City Council Minutes, September 22, M14 Mayor Fry, announced that there would be a Special Meeting on Monday, September 29, 2014, which includes adoption of the 2015 Budget and adoption of the 2014 Tax Rate. 8. Add With no further business to discuss, Mayor Fry adjourned the meeting at 6:51 p.m. ,p/4� \ /4/i/�/Usimay is Prepare 8y r ^' a.A� /3r 2Ul`I Thelma k Lanz, City Secretary 4aas bate ApProvetl 4 of