HomeMy WebLinkAbout2014 06 PRB MinutesWUP Parks and Recreation Board MINUTES JUNE 4, 2014 6:30PM REC CENTER – CONFERENCE ROOM TYPE OF MEETING Monthly Meeting CHAIR Melissa Pifko ACTING SECRETARY David DeAnda ATTENDEES Don Armstrong, Kevin Boyle, David DeAnda, Melissa Pifko, Susan Reeves, Tracy Larson Tim O’Connor (Staff) Joan Johnson (City Council) VISITORS Mr. Ramsay Elder (West University resident) I. Call to Order: The meeting was called to or der at 6:34 pm by the chair Melissa Pifko. II. Approval of May 2014 Meeting Minutes: Motion to approve minutes with amendment to reflect that Tracy Larson was the board memb er that had brought up the trash receptacle issue. Motion made by Don Armstrong, seconded by Kevin Boyle. Motion approved. III. Friends Overview: Amanda McGee unable to attend. Tim stated th at Friends do not meet during the summer but that Amanda would be able to give a full report in September. IV. Board Member Updates: Colonial Park: Nothing to report but Don asked a que stion as to whether bouncy type temporary play structures are allowed. Tim stated that they are allowed so long as they are properly affixed and insurance is provided. Weir Park: Melissa stated that there was nothing to re port. Kevin mentioned that a metal divider was placed where tree was previously located. Cautioned that it may be a trip hazard. Huffington : Susan stated that it looks good. Whit Johnson: Kevin stated that he had not iced some graffiti. Tim stated that staff cleans graffiti up as soon as feasible but that it will now be faster since weekend staff is available. Friend’s Park: Per David, nothing to report. Colonial and Pool : Tracy stated that she noticed that some gates don't automatically close at Colonia Park. She wanted to know if that can be changed so that all park gates automatically close. Tim mentioned that they are looking at c onverting some of the gates to those that close automatically. If current budge t does not allow such , will add such to 2015 budget. Tim mentioned that they are having incidents where kids are jumping the fence to swim at night. With respect to pool, Tracy stated that concessions have been inferior as compared to last year. Tracy said she would give it a D as compared to a grade of A for last year. Tracy noted that ice cream function was great. Tim noted that there was an incident at Colonial where a child broke his leg.
Parks and Recreation Board Minutes page 2 Friends Report of ideas . Melissa wants Board to continue to look at Friend Report of Ideas so that suggestion as to Friends expenditures/projects can be made. V. Staff and City Counc il Updates: Council Update : Councilwoman Joan Johnson made a brief report. Stat ed that there is a perception that master plan will happen fairly quickly. She wanted to comm unicate, and stated that we should communicate to others, that this is going to be a long term process. Noted that process has nothing to do with task force but with fact that earliest community meeting can occur is September. Tim stated that it needs to be a deliberate analysis that won't be fi nalized until mid-2015 or later. A suggestion was made that something be put together in terms of press release or article that addresses same. Councilwoman Susan Sample stated that she could work on it. Staff Update : Tween : Minimal responses from Churches. Only two churches have responded. Tim or Heather to follow up to see if they can get better response. Noted weekly reports and Melissa and Susan stated that they are informative (well received) Kevin asked about the Stork Progr am. Friends looking for another vendor because current vendor is too busy to continue. Tim mentioned that Parks & Recs have two intern s and they have been participating in park maintenance as many projec ts are handled in-house. VI. Citizen’s Comments: None VII. New Business: Kevin asked for input as to how to best honor r ecently deceased parks boar d member Jon Trevelise so that we can have a memorial in his honor. Ti m suggested that we go to his widow Alexis to get input from her. Tim suggested a tree. Kevin an d Susan suggested a bike rack. Melissa asked about equipment. Tim said that we have clea r rules regarding replacemen t of such and his first instinct was that such type of memorial could be problematic in the long run. Tracy suggested that we have some sort of ceremony and blurb in paper regarding memorial. Melissa asked about the need for another park’s tour . Melissa suggested th at we hold off until we fill open spot. Melissa asked that the opening be communicated to see if anyone is interested. Tim asked the board to actively solicit candidates to see who is interested. No meeting for July. Asked for input on August meeting. Consensus from board would be to cancel. Possibly have a fee and special events committee meeting in August Tim mentioned that we can call emergency meeting if needed. Tim me ntioned that we now have to take the senior fee aspect of the fee structure into consideration. Tim mentioned that we would be receptive to havi ng a social for this board and the senior board. Board members all seemed receptive to such an idea.
Parks and Recreation Board Minutes page 3 VIII. Adjournment: Motion by Kevin with second by Susan to adjourn meeting. Motion passed and meeting adjourned at approximately 7:22 pm. The next meeting will be schedul ed for September 3, 2014 @ 6:30 pm.