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HomeMy WebLinkAbout081114 CC MinThe City of West University Place A Neighborhood City COPT COUNCIL STAFF Hob Fry, Meyor MvIi Ross, Ciry Memger Swan SemEe, Meyor Pm Tw Alm PeVwv, Cry Anomey Ed Deal Ccamolmi Thelma Lenz, City Seerelmy Joan Johnson, Cauoulmember Dick YeMS CawcilmemM CITY COUNCIL MEETING MINUTES The City Council of the Oty of West University Place, Texas, met in a workshop and regular session on Monday, August 11, 2014, in the Municipal Building, 3800 University, West University Place, Texas beginning at 5A5 p.m. SPECIAL MEETING/WORKSHOP Agenda Items were as follows: Call to Order. Mayor Fry called the meeting to order at 5:45 p.m. in the Council Chambers. Council and Staff in attendance were: Mayor Pro Tem Sample, Councilmembers Heartbeatt and Yehle, City Manager Ross, Assistant City Manager /Public Works Director Either, City Secretary Lenz, City Attorney Petrov. Human Resources Director Sandi and Police Chief Walker. Councilmember Johnson was absent. Also In attendance was Bob Treacy with Gallagher Consultants. 1. Employee Benefits Matters related to employee group benefits (medical and dental) and an update on healthcare reform. City Manager Ross provided a brief summary. He said staff solicited Request for Proposals through the four -city consodium, led by Friendsword. He said staff was able M keep it to a 5% increase, which was budgeted, but the censortum will have to switch from Blue Cross Blue Shield and go back with Aetna. Councilmember Yehle asked other than the Carrier, is the plan the same for employees? Ms. Emoted said yea, essentially. She said the biggest change is going from a $3,570 out -0f -pocket and deductible maximum to $4,000. She also confirmed that me City is still in the Gold Plan. Mr. Treacy, with Gallagher Consultants, spoke to my that the Affordable Care Act is forting the Clue hand to keep increasing the Out -of -Pocket expenses to take into account mat everything has to go towards that OOP, instead of separating co -pays, deductibles and the 20 percent co- insurance. Councilmember Yards said he understands that Mr. Treacy and staff go Into the market looking for the best deal, but asked should there be concern with having to switch carriers and asked if there was a downside for doing so. Mr. Treacy said there is no downside other than some dismption for the employees. He said staff had to switch Cartier; because BCBS could not fine tune it the way staff needed them to so there was no choice. He said Aetna has so many weapons and are developing all new kinds of products, so he hopes the City can stay with Aetna at least two or three years; however, in the benefits world, one year is a lifetime. City Council Minutes, August 11, 2014 2. Zoning Code of Ortlhrcances Matters related to the City's Non - Single Family District Zoning Code. ACM /Public Works Director Peter presented this man and discussed the schedule for Town Hall and other meetings. He said this item is on the agenda to see if Council has any comments regarding the schedule. The schedule is as follows: Sell Time Meeting FundeMpbsusslom August 13. 2014 4 00 in m I Steering Committee Meel IKI Discuss Phase I Code crouri Oran August 13, 2014 5:15 p.m. Zoning 8 Planning Commission (ZPC) Receive and be briefed on me Final Directions Report September 11, 2014 4:00 p.m. Steering Committee Meeting" Discuss Phase II Code Language Om0/Revisions from Phase I September 11, 2014 6:15 p.m. Zoning B Planning Commission (ZED) Update on Code Language Drafting To This Date Two weeks when other meanings; may be ll If residential September 29, 2014 Afternoon Town Hall Meeting F1 Present Proposed Changes for Feedback September 2& 2014 Evening Town Hall Meeting 42 Present Proposed Changes far Feedback October 8, 2014 1115 p.m. Steering Committee Meeting p5 and Draft Final Version of Code Language Zoning and Planning Commission Three weeks to hold additioneh ZPC meetings to Revise Code Language, H necessary October 31. 2014 TED Kenig Kees[ (ConsulterhySteering Final Code Language Dra0 Comity ZPC Depending upon the rescheduling of Caused Meetings for the Christmas holidays, one of the meetings will see the request for a joint Public hearing to be held in January, 2015. The date of the Ed hear in will be efounclent upon the water billing schedule. December 1/8, 2014 TBO I city Meetin Approve Request for Public Hearing January 15, 2015 0'.30 p.m. Ciiy Council Meeting Public Hearing on the Preliminary Report and Proposed Changes Either immediately after the public hearing or during the following week, ZPC will meet to disecurds the public comments from the heading, make required revisions if necessary, and write a final report for council. January 26,2015 930p.m. Clry CounaIMeeWg Final Report W Counul and First Reading of wee Proposed Ordinance �Vdradra re Febmary 9, 2014 5:30p.m. Cily Counul Meeting Second Reading of any Proposed Ordlnance Amendments 2of5 City Council Minutes, August 11, 2014 Mr. Patter stated mat all to meetings will be posted and open to the public. Councilmember Yehle said staff needs to proved a lot of visibility regarding the meetings and get the word out. City Manager Ross inu fnned that staff will make every effort to inform residents of the meetings. Councilmember salute said his initial concern before receiving the schedule was that the ZED would not have enough time to get its arms around the issue. He said now that he sees the schedule, he feels there is adequate time. REGULAR MEETING (6:30 p.m. in the Council Chambers) Agenda items are as follows: Call t0 Or0er. Mayor Fry called the meeting to order at 6:30 p.m in the Council Chambers. Council and Staff in attendance were Mayor Pro Tom Sample, Counalmembers Heathco6 and Yehle, City Manager Ross, Assistant City ManagetlPUblic Works Director Peifer, City Secretary Lenz, City Attorney Petrov, Human Resources Director Stagami and Police Chief Walker. Councilmember Johnson was absent. Councilmember Hartung: led the Pledge of Allegiance. Secretary Lenz confirmed that the Notice of the workshop and regular meetings was duly posted in accordance with the Texas Government Code, Chapter 551. 1 RECESS REGULAR MEETING OF THE CITY COUNCIL at 6:30 P.M. TO CONVENE A MEETING OF THE CITY OF WEST UNIVERSITY PLACE EMPLOYEE BENEFITS TRUST FOR WHICH A SEPARATE EST AGENDA HAS BEEN POSTED. Mayor Fry recess the City Council meeting at 6:35 p.m. and called the Employee Benefits Trust meeting to order (see EST Meeting Minutes for action taken).. 4. ADJOURN EMPLOYEE BENEFITS TRUST MEETING AND RECONVENE INTO REGULAR SESSION OF THE CITY OF WEST UNIVERSITY PLACE CITY COUNCIL. At 6:36 p.m., Dick Yehle moved to adjourn the Employee Benefits Treat meeting. Councilmember Heathco6 seconded the motion. MOTION PASSED. Ayes: Fry, Sample, Heathco6, Yehle Noes: None Absent: Johnson Mayor Fry reconvened the regular meeting. S. Public Comments This is an opportunity for citizens to speak to Council relating to agenda and non - agenda items. If the topic the speaker wishes 0 address is on the agenda, the speaker win either speak at this time or defer huslher comments until such time the tend Is discussed Speakers are advised that comments cannot be received on matters which are the subject of a public hearing once the 3 Of Cry Council Minutes, August 11, 2014 hearing has been closed. Speakers are required to register in advance and must limit their presentations to three minutes each. There were no public comments. B. Transfer of Funds to Employee Benefits Trust Consideration and action on authorizing the transfer of funds from the City of West University Place to the City of West University Place Employee Benefi s Trust to pay for employes-related benefits. Human Resources Director Standot presented and said this action formalizes the process of funding the City's Employee Benefits Trust through the transfer of funds from the City of West Umversry Place . Ms. Standoff said shelf recommends that Council authorize the continued transfer of funds on a monthly basis from the City of West University Place m the Ctty of Weat University Place Employee Benefits Trust beginning with the October 2014 contribution. Councilmember Yehle moved for the continuation of the transfer protocol on a monthly basis from Me City of West University Place to the City of West University Place Employee Benefits Trust beginning with the October 2014 contribution. Councilmember HeaNCott seconded the motion. MOTION PASSED. Ayes: Fry. Sample, Heathcod, Yehle Noes: None Absent Johnson T. METRO Resolution Matters related to a resolution regarding me METROpolihan Transit Authority's Reimagining Plan. City Manager Ross Wesonted and said that shat is requesting approval of the Resolution. Coundlmember Yehle spoke to say that he believes it is a strong statement of all the factors that were heard at previous meetings and it Is good to convey Nom to METRO in this fashion. He said the actual request being made is for METRO to reconsider Wesleyan and contemplate other streafs in the area, which would Include Kirby. Mayor Pm Tenn Sample said the resolution is well wnden and gets the Oty's point across. Mayor Fry said a cover letter will be sent with the resolution to METRO. He said both the letter and resolution accomplishes what the citizens wanted done. Coundlmember Yehle moved to approve the resolution to METRO regarding me proposed bus reuteon Weslayan. Councilmember Heathcott seconded the motion. Ayes: Fry, Sample, Heathcat, Yehle Noes: None Absent: Johnson 8. Consent Merge All Consent Agenda items listed were considered to be routine by the City Councl and were enacted by one motion. There was no separate discussion of these items. Env City Council Minutes, August 11, 2014 A. City Council Minutes Approve Minutes of July 28, 2014 City Council Meefing. I TML Resolution Matters related to a resolution soliciting support from the Texas Municipal League for Legislative action to change the deadline for posting the proposed property tax rate notice as required by Texas Local Government Code Section. Mayor Fry moved to approve the Consent Agenda as presented MOTION PASSED. Ayes: Fry, Sample, Heathonl. Vehle Noes: Nona Absent: Johnson 9. CouncillCily Manager Reports There were no Council or Manager reports. 10. Adiourn With no fuller business, Mayor Pro Tern Sample moved to adjourn the meeting at 6:35 p.m. Councilmember Vehle seconded the nd ION PASSED. Pre y' fA �� yEA i 3 5 Thelma A. Lanz, City Secretary Igyey Date Approved 5 of