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CITY COUNCIL REGULAR SESSION
MONDAY, AUGUST 11, 2003
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
6:30 P.M.
The City Council convened in Regular Session in the Municipal Building Council
Chambers (3800 University Blvd.) on August 11, 2003, with the following members
present: Mayor Ballanfant presiding, Council Members Segal, Farley and Woods. The
City Manager, City Secretary, City Attorney, Assistant City Manager/Public Works
Director and City Planner were also present. Council Member Fogler was absent
The notice for this meeting was posted in accordance with the Texas Government Code,
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Chapter 551, on the 7 day of August 2003 at 3:00 p.m.
Formal Session
Drainage and site plans.
Matters related to drainage and site plans including Ordinance No. 1748.
Mayor Ballanfant read the caption of Ordinance No. 1748 as follows:
An ordinance relating to drainage and site plans; amending the Code of Ordinances of the
City of West University Place; and containing findings and provisions relating to the
subject
Copies of Ordinance No. 1748, in the form proposed for adoption, were available in the
Council Chambers.
City Attorney Jim Dougherty reported that the Zoning and Planning Commission made a
favorable final recommendation of the proposed Ordinance. There have been no changes
since the first reading of the Ordinance.
A motion was made by Council Member Woods, seconded by Council Member Segal, to
approve Ordinance No. 1748 on the second and final reading.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Ballanfant, Council Members Segal, Farley and
Woods
Voting Nay: None
Absent: Council Member Fogler
City Council Regular Session, August 11, 2003
Priority Area 11B.
Matters related to Priority Area 11B including bids received on July 23, 2003 and award.
Assistant City Manager/Public Works Director Ron Wicker reported that the City
received and opened bids for the infrastructure reconstruction in Priority Area 11B. This
bid, if accepted by Council, would commence in mid to late September 2003 with an
anticipated completion before the end of 2005. This is the first priority area contract that
has included sidewalk construction as part of the overall scope of work.
The following bids were received:
Bidder Total Bid Amount
Contractor Technology, LTD $6,092,765.33
JFT Contracting, LTD $6,670,883.00
Total Contracting Co., Inc. $6,681,286.00
Conrad Construction Co., Inc. $6,719,513.75
Mr. Wicker commented that the low bid submitted by Contractor Technology, LTD is
under the engineer’s estimate.
A motion was made by Council Member Farley, seconded by Council Member Segal, to
approve a bid award to Contractor Technology, LTD in the amount of $6,092,765.33 for
infrastructure improvements in Priority Area 11B.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Ballanfant, Council Members Segal, Farley and
Woods
Voting Nay: None
Absent: Council Member Fogler
Priority Area 7B.
Matters related to Priority Area 7B including the final acceptance of the work.
Mr. Wicker reported that Conrad Construction Company, Inc., the prime contractor on
the infrastructure improvements in Priority Area 7B, has completed all work and has
submitted a final payment request in the amount of $262,512.85. The original contract
amount was $6,416,060.25 with the final contract amount of $6,882,369.95, which
represents an increase of seven (7) percent over the original contract. The major change
order for this project centered around the short church streets located between Mercer on
the west, Buffalo Speedway on the east, Albans on the south and Bissonnet on the north.
This area had problems that were resolved very late in the overall project completion.
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City Council Regular Session, August 11, 2003
Council Member Segal inquired about the date that would be used in the certificate of
acceptance.
Dieter Ufer, the City’s consulting engineer from Claunch & Miller, stated that the date of
the final walk through on a job was usually the date that is used on the certifcate. The
date for this job would be May 29, 2003.
The City Council requested that the City Attorney review the contract to determine the
final acceptance date of the work.
A motion was made by Council Member Segal, seconded by Council Member Farley, to
accept the final completion of Priority Area 7B contingent upon clarification of the date of
the certificate of acceptance.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Ballanfant, Council Members Segal, Farley and
Woods
Voting Nay: None
Absent: Council Member Fogler
Staff Report.
City Manager Michael Ross reported that there is a water leak on Weslayan and
University Boulevard and that Weslayan would be closed temporarily.
Council comments.
Mayor Ballanfant commented that the Council needed to nominate a person to serve on
the Board of Director’s of the Harris County Appraisal District. He also reported on the
status of the funds the City was currently receiving from Metro and a future agreement.
The City Council adjourned the Regular Session at 6:55 p.m.
Workshop Session (in the Bill Watson Conference Room)
Quarterly report.
Matters related to the second quarter report (from staff), including City finances,
operations, etc.
The City Council reviewed the second quarter report with the City Staff.
Adjournment.
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City Council Regular Session, August 11, 2003
With no further business to come before the City Council at this time, a motion was made
by Council Member Farley, seconded by Council Member Woods, to adjourn. The
Council meeting adjourned at 7:53 p.m.
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