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HomeMy WebLinkAbout042699S CC Min CITY COUNCIL WORKSHOP SESSION MONDAY, APRIL 26, 1999 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 6:45 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Blvd.) on April 26, 1999, with the following members present: Mayor Fogler presiding, Council Members Neal, Starich and Sparkman. The City Manager, City Secretary, City Attorney, Police Chief, Finance Director, Public Works Director, and Treatment Plant Manager were also present. Council Member Davis was absent. AGENDA REVIEW: The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. CITIZEN’S PARTICIPATION MANAGEMENT PLAN: Matters related to a public participation management plan. City Manager Sherman Yehl presented an administrative policy for the purpose of assuring adequate public participation for residents in projects, programs, and issues of importance to the community; and to assure that such activities are provided an opportunity for two-way communication between the residents and the City Council. Using a variety of techniques, the public participation plan should address the following components: how the plan provides consensus building; how the plan avoids worst-case confrontations; how the plan maintains credibility and legitimacy; how information will be disseminated and citizens will be kept informed; and schedule and strategic dates for project completion. TEXAS WATER DEVELOPMENT BOARD’S STATE REVOLVING FUND: Matters related to the T.W.D.B. State Revolving Fund and the City’s 1998 application for sanitary sewer renovation and improvements. Public Works Director Ed Menville reported that while preparing to issue the 1998 bonds to fund infrastructure projects 6B and 7A, the City made an application to the TWDB State Revolving Loan Fund because bonds issued under this program carry significantly lower interest rates. When the City was informed that funds would not be available, the City funded projects 6B and 7A through bonds issued on the open market. The TWBD recently informed the City that approximately $3 million of funding is now available. The City must submit an application for the funds, providing details about the City Council Workshop Session, April 26, 1999 projects to be funded. Once the application is approved the City will have two years to issue bonds. Since the next two infrastructure projects are already funded, there are at least three alternatives available to the City: ?? The City can reject TWDB's offer. ?? The City can accept the TWDB's offer and sell the bonds. This alternative would require re-allocating funds from the 1998 bonds to Priority Area 7B. ?? The City can accept the TWDB's offer and delay selling the bonds. The City will have up to two years after the application is approved to sell bonds. This approach would apply the TWDB funds to Priority Area 7B, and if additional funding is available, to Priority Area 8. The City Staff believes that the best course is to accept the offer and sell the bonds in the regular course of the infrastructure Program. Even so, all three alternatives will be available to City Council for the two-year commitment period if the City applies for the funds. In addition, there is approximately $1 million of TWDB funding escrowed by the City. Claunch & Miller, the City's consulting engineers have identified approximately $750,000 in projects to complete sanitary sewer replacement in Priority Areas 3, 9, 10, 11 and 12. Mr. Yehl stated that the Staff recommends that the City Council approve the preparation of an application to the TWDB State Revolving Loan Fund and that Claunch & Miller be authorized to complete design work or to replace sanitary sewers in Priority Areas 3, 9, 10, 11 and 12. The City Council agreed with the Staff’s recommendation. The City Council recessed the Workshop Session to convene in Regular Session at 7:34 p.m. The Workshop Session reconvened at 8:35 p.m. CONTRACT WITH GOODMAN CORPORATION: Matters related to a contract amendment with the Goodman Corporation. The City Council discussed a revised settlement invoice for work involving the Comprehensive Plan. Following a complete discussion of the invoice, the City Council addressed concerns about Tasks 2.2 involving streetscape elements and corporate identity and Task 9 involving project management. 2 City Council Workshop Session, April 26, 1999 The City Council directed the City Manager to offer the Goodman Corporation one half the amount of Task 2.2 or $10,000 and to continue discussion concerning the Management fees. MATTERS RELATED TO PENDING OR CONTEMPLATED LITIGATION OR A SETTLEMENT OFFER: MEI vs the Zoning Board of Adjustment of the City of West University Place. (involving 4130 Riley) Closed Executive Session to be held under Section 551.071, Texas Government Code. The City Council convened in Executive Session at 8:47 p.m. with the following members present: Mayor Fogler presiding, Council Members Neal, Starich and Sparkman. The City Manager, City Secretary, City Attorney, Public Works Director and Attorney John Hightower were also present. The City Council closed the Executive Session at 9:13 p.m. and convened in open session. A motion was made by Council Member Neal, seconded by Council Member Sparkman, to authorize the City Manager to enter into a settlement agreement with the property owners with the language changes as discussed. A vote was taken on the motion with the following result: Voting Aye: Mayor Fogler, Council Members Neal, Starich and Sparkman Voting Nay: None Absent: Council Member Davis INQUIRIES, REQUESTS AND COMPLAINTS: The City Council reviewed matters received from the public and referred them to the appropriate department or agreed to place them on a future agenda for consideration or action. MATTERS RELATED TO THE EVALUATION OF A PUBLIC OFFICER OR EMPLOYEE: Evaluation of City Manager and City Secretary Closed Executive Session to be held under Section 551.074, Texas Government Code. The City Council convened in Executive Session at 9:26 p.m. 3 City Council Workshop Session, April 26, 1999 The City Council closed the Executive Session at 10:00 p.m. and convened in open session. A motion was made by Council Member Neal, seconded by Council Member Sparkman, to increase the City Secretary’s salary to $46,500 annually. A vote was taken on the motion with the following result: Voting Aye: Mayor Fogler, Council Members Neal, Starich and Sparkman Voting Nay: None Absent: Council Member Davis A motion was made by Council Member Sparkman, seconded by Council Member Starich, to amend Paragraph 3 of the existing employment agreement with Sherman Yehl, City Manager. A vote was taken on the motion with the following result: Voting Aye: Mayor Fogler, Council Members Neal, Starich and Sparkman Voting Nay: None Absent: Council Member Davis ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Sparkman, seconded by Council Member Neal, to adjourn. The Workshop Session adjourned at 10:10 p.m. 4