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HomeMy WebLinkAbout2014 04 PRB MinutesWUP Parks and Recreation Board MINUTES APRIL 2 , 201 4 6:30PM REC CENTER – CONFERENCE ROOM TYPE OF MEETING Monthly Meeting CHAIR Melissa Pifko ACTING SECRETARY David DeAnda ATTENDEES Don Armstrong, Kevin Boyle, David DeAnda, Wayne Franklin, Amanda McGee, Melissa Pifko, Susan Reeves, Jon Trevelise , Moya Varner , Burt Ballanfant T im O’Conn o r (Staff) Dick Yehle (City C ouncil ) VISITORS Mr. Ramsay Elder (West University resident) I. Call to Order: The mee ting was called to order at 6:3 3 pm by the chair Melissa Pifko . II. Approval of March 2014 Meeting Minutes : Motion to approve minutes with amendment to reflect attendance by Burt Ballanfant. Motion made by Moya Varner, seconded by Wayne Franklin . Motion approved. III. Friends Overview : Short update from Amanda McGee as Friends did not meet in March due to Spring Break . May 7th set as date for Star Awards luncheon. Park Lover s and Father and Flashlight s chairs to be recognized as well as some of the large sponsor s . IV. Board Member Updates: Weir Park: Moya stated that park looks good. H ad comment that we tend to repeatedly discuss replacement of door latches. Asked to consider whether it makes sense to add note/signage about not playing with gates due to high replacement costs. Tim mentioned rubber application that was placed in p ark. Asked B oard to drop by p ark to take a look at the application. Huffington : Looks great . Judson Park . Wayne stated that park looks well maintained. Asked about fading of deck and whether w e have any planned updat es . Tim stated that we could potentially oil it but such material fades in such manner. Tim stated that Judson tennis court demolition should start soon. Should take 90 days. Recreation Center: Per John, nothing to report. Whit Johnson: P er Burt, nothing to report. Colonial Park: Discussed issues with benches that were brought to Tim ’s attention prior to meeting . Tim stated that benches have been fixed . Question was asked regarding sand volleyball and use of it by kids . Asked whether it would be a way to have a play feature with sand Tim said that sand features are not easy to deal with and bring feral cat issues. Q uestion was asked about use of chalk and whether chalk or art could be incorporated into a play featu re. Moya suggested utilizing sidewalk for such. Melissa noted that some parks don't have sidewalk s within fenced Parks and Recreation Board Minutes page 2 perimeter of park. Friend’s Park : Per Amanda, park looks fine. She did mention that the son of a friend had tripped on drain and require d sti t ches. Tim noted child was hurt in landscaping area of park and not a t play feature. Drains are bubble drains and it is require d that they be raised. West U Elementary Park (Not a City of West U Park): Tim stated that West U Elem Foundation Board approved funding for redevelopment of park at University and Edloe. They are making some immediate correction and demolition and construction is about a year away. It is not a SPARK P ark. The SPARK park is the park by the portable buildings. Fundraising is coming from foundation and PTO. Believes that Friends Board may be approached as an additional funding source for improvements. Amanda mentioned that it is used by over 900 school kids during the day. -2014 Master Planning Update : Susan , Kevin and Melissa are on Task Force . Susan and Melissa attended a luncheon where data was discussed . Tim mentioned that f ocus groups is next step . Task Force is scheduled to receive a revised timeline soon. Melissa passed out executive summary and briefly discussed. It will be publicly presented once the task force and council have digested. Board member reviewed and Tim, Melissa and other attendees addressed questions about data. Tim mentioned concern from two high density ap artment complexes that are coming soon. Both apartments are zoned to West U Elementary . Ap artment s not sized or priced for most families so he stated the negative impact to parks may be nominal, most con cerned with tennis court use. -Fee Schedule Committee : Kevin stated that committee met prior to board meeting. In early due diligence phase of addressing fee schedule. -Program Committee : Me eting set for later this month . V. Staff and City Council Updates: -Council Update : Dick stated that commercial code is being revi e wed. Kevin asked for zoning for land along Kirby. Dick mentioned hard for any development based on current code. Question asked about sales tax revenue. Dick stated that it has sligh tly increased . Construction along Kirby has not helped. -2014 Ma ster Planning Update : Susan , Kevin and Melissa are on committee. Susan and Melissa attended a luncheon where data was discussed . Tim mentioned that setting up of focus groups is next step . Task Force is scheduled to receive a revised timeline soon. Melissa passed out executive summary and briefly discussed. It will be publicly presented once the task force and council have digested. Park’s Board member s reviewed and Tim, Melissa and other attendees addressed questions about data. Tim mentioned concern from two high density ap artment complexes that are coming soon. Both apartments are zoned to West U Elementary . Ap artment s not sized or priced for mo st families so he stated the negative impact to parks may be nominal, most concerned with tennis court use. -Staff Update from Tim O'Connor : Tim d iscussed restroom facilities and whether it made sense to add additional facilities in parks. Two park s currently have facilities, one is outside Colonial and the other is outside R ecreation Center . Tim stated that certain parks are in need as staff has to clean both fecal and urine at parks. Tim suggested that Weir be a pilot for this. Passed out p roposal that he had previously emailed to Board. Amanda said she would r un it by Park's Board for input . Current facilities cleaned 7 days a week. Wayne asked whether this has been a request from residents. Tim stated that it is more staff driven bec ause they have to clean up. Burt suggested that this should be analyzed on a park by park basis. Melissa and Burt suggested that we g ather data as to need . Melissa asked that we chat informally with friend s and neighbors to Parks and Recreation Board Minutes page 3 get some feedback and it should also be addressed at master plan focus groups. Tim passed out prelim in ary list of friends funding request that w as put together by staff. Tim asked that we review list and let him know if we have any comments or questions. Melissa asked that we provide comments at next meeting. Various questions were asked regarding list and addressed by Tim . VI. Citizen’s Comments: None VII New Business: Melissa passed out Easter volunteer list and asked for additional volunteers for Apri l 12th. Various board member s took remaining spots. Melissa to circulate list again. City will provide Easter eggs and some informational material will be passed out to parents. A flyer is being put together by staff that will be handed out . The first music in the park is scheduled for this Friday. Pool will open for members on last weekend of April. Tim asked about summer meeting. Should be determined at least by May meeting. Other than master plan issue, Tim didn't see that there would be a great need t o meet during the summer . Tim distributed proposed e -newsletter tha t he had previously circulated. Plan is for it to go out to Recreation Center members and program partic i pants. VIII . Adjournment: Motion by John with second by Don to adjourn meeting. Motion passed and m eeting adjourned at approximately 8 :05 pm . T he next meeting will be scheduled for May 7 , 201 4 @ 6:3 0 pm .