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Home My WebLink About011314 CC MinThe City of West University Place A Neighborhood City CITY COUNCIL STAFF Bob Fry, Maym Michael ROV, City Manager Suai Saint Mayor Pm Tem Alan Pewq City/ rmvey Ed Heaticon, CouncJmembv iMlma Lenz, Ciry Seaeury Dick Foosogouncenlmemhv Dick Yehk, Cauncilmembv CITY COUNCIL MEETING MINUTES The City Council of the CTy, of West University Place, Texas, met in a workshop and regular session on Monday, January 13, 2014. in tire Municipal Building, 3800 University. West University Place, Texas beginning at 6:00 p.m. Agenda Items were as follows: Call W Order. Mayor Fry called the meeting to order at 6:00 p.m. in the Conference Room, Council and Staff in attendance were: Mayor Pro Tom Sample parrivetl at 6:15 p.m.), Councilmembers Hesthcoh, Johnson and Yehle, City Manager Ross. Assistant City Manager /Public Works Director Peifar, City Secretary Lenz, Assistant City Attorney Shelly Eversole, Parks and Recreation Director Peifar, and Police Chief Walker. SPECIAL MEETINGAVORKSHOP Workshop Agenda item was as follows: 1. West University Place Naming Rights Pollcv Matters heated to a Naming Rights Policy for municipal facilities and municipal Parks. Recommended Action: Oimuss and take any heard action. Parks and Recreation Director O'Connor presented and stated that this has been a Council goal since 2011. He said the Parks Boom and staff initially researchetl policies from other municipalities and once it was narrowed to 16, he asked Councilmembers Yehle and Johnson 4 they would work with him and the Assistant Parks Director on developing a Parks Naming Rights Policy, Mr. O'Connor said with the help of Councilmembers Yehle and Johnson, a policy that includes a Bea tier system was developed and is being proposed. Tier 1 is for the permanent naming and renaming of City facilities and City parks and Tier 2 is for Die temporary naming and renaming of buildings. He said the draft was witted through the Parks Board, but will not be presented M the Friends Board! or Seniors Board until endorsed by Council. Mr. O'Connor said it's his understanding that all applications will go through the City Manager for review and then be delegated to the Parks and Recreation Director to present to the citizen boards he deems appropriate and then staff will formulate a recommendation to Council on a case -by -case basis. In response to Mayor Fry's question as to when this will be on the regular agenda, Mr. O'Connor said it will not be before the 2014 Parks Lover's Ball, so it will be brought to Council sometime after that. City Council Minutes, January 13, 2014 Councilmember yehle spoke to say that over the years the City has been approached by shares asking to have their names attached to something in exchange for money or other consideration, so a consistent policy is necessary. Councilmember Vehle said the proposed policy addresses: Moral and monetary values from potential donors • Accepting nominations for sponsorship by commercial entities Exclusivity (the City will not give exclusive rights) Termsforrevocation Councilmember Yell said the policy applies to all City assets and families. He said the policy Is more of flexible guideline than a rigid standard. Councilmember yel said the one weakness is Chet in order to give the policy some substance, certain monetary values were pot on things, which over time could degrade, but the thinking is that becauso the values are set so high now, the amounts should od okay for at least ten years when the policy should probably be reviewed again anyway. Parks and Recreation Director O'Connor sad there will also be a catalog of facilities and that the proposed catalog will include existing programs, such as pavers, trees, benches, picnic tables, etc., which will not come before Coundl or the City Manager. He said staff has being doing those things from a Department Director and Executive Director of Friends level for at least 10 years. He said when staff bongs an application before Council or the Coy Manager it will be one of substance like someone being interested in having temporary naming rights at the Rear erbon Center. Councilmember Johnson said she feels this proposal is great and said it gives structure that wasn't there before. Councilmember yehle said he feats it should not be called "naming rights' policy because Me City isn't giving any rights away. He said "naming policy" would probably be better, City Manager Ross said when the resolution is drafted tt will state naming policy, rather Man naming rgMS polity. Councilmember HeathcoR said he feels very good about Me policy. With no further business to discuss in the workshop, Councilmember Johnson moved b adjourn. Councilmember yehle seconded the motion. MOTION PASSED. Ayes: Fry, Sample, Iftee om Johnson, Vahle Noes: None Absent: None REGULAR MEETING (6:30 p.m. in the Council CMmbers) Agenda items are as follows. Call to Order. Mayor Fry called the meeting to order at 6:30 p.m. in me Council Chambers. Council and Staff in attendance was Mayor Pro Tem Sample, Councilmembers Heaftni Johnson and yeble, City 2 of Ctly Council Minutes, January 13, 2014 Manager Ross, Assistant City Manager/Public Works Director Peeler, City Secretary Lenz, Assistant City Agency Shelley Eversole, and Police Chief Walker. Boy Scout Alvin Comoro, Troop 266, led the Pledge of Allegiance . Secretary Lenz confirmed that the Notice of the appeal and regular meetings was duly posted in accordance with the Texas Government Code, Chapter 551. 2. Public Comments This is an opportunity for citizens to speak to Council relating to agenda and non - agenda items. There were no public comments. 3. Zoning Board of Adustment Meetinos Matters related to authorizing the City Manager to wodc with the Zoning Board of Adjustment he change the day of their monthly meetings to avoid conglct with other standing meetings. Recommended Action: Authorize City Manager to work with the ZBA regarrfvp change in meeting date. City Manager Ross presented and stated that some pounciimembers have requested changing the Zoning Board of Adjustment meeting dates from the V Thursday of each month, so that it does not conflict with the Harris County Mayors and Councils Association meetings. He said with Council's approval, staff will discuss with the ZBA to see it their meeting date could be arranged to as to avoid a convict. Councilmember yehle moved to authorize Me Dry Manager to work with the ZBA to change to date of their regular monthly meetings so Mat it does not conflict with other city meetings or meetings of City Council. Councilmember Headrest seconded the motion. MOTION PASSED. Ayes: Fry, Sample, HeamcoV, Johnson, Vehle Noes: None Absent: None 4. Consent Agenda All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these Items unless a Council member requests in which event the item will be removed from the Consent Agenda and considered in its normal sequence on me agenda. A. City Council Minutes Approve Minutes of December 9, 2013 City Council meeting. B. Zoning Board of Adiustmerrt Appointment Matters related to appointing Samantha Bmrdlay as Chair of the Zoning Board of Adjustment Recommentled Action: Asti Samantha &2n(by as Cea rot the Zoning Bradt of Adjustment Councilmember Johnson moved he approve the Consent Agenda as presented. Mayor Pro Tern Sample amended the motion. MOTION PASSED. Ayes: Fry, Sample, Heathcof, , Johnson, yens Noes: None Absent: None 3oF4 City Council Minutes. January 13, zata 5. Adlourn Meeting Before adjourning, City Manager Ross reminded everyone that the Chevron Houston Marathon and the Mayors Marathon Breakfast will be on Sunday. Coundlmember Yehle reminded everyone that the marathon will be coming through the City about a half hour earlier than it historically has due to the change in the course. Coundlmember Yehle reported that he attended the Building and Standards Commission's meeting ibis week and said that there was a very thomy Issue in front of them that was handled extremely well by staff, the board and by the applicant. He said, however, it revealed a possible weakness or unintended gap in an ordinance that he believes Me BSC is planning to review, but if not, he would suggest that they be asked to see X Me exisgng policy is appropriate or needs to be tweaked for new construction techniques. Mayor Fry took the opportunity to say that for No years the City has had the same members on the boards and commissions and it has been a very good two years. He said they have goten along very well and gotten some work done. He said he is very proud of them. With former business, Coundlmember Headroom moved to adjourn the meeting at 6:38 prin Counckmember Johnson secondetl the motion. MOTION PASSED. Ayes: Fry, Sample, Heathcott Johnson, Yehle Noes: None Absent: None Pr , City Secretary D�a piirre ved 4 of