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Home My WebLink About070813 CC MinThe City of West University Place A Neighborhood City CITY COUNCIL STAFF Bob Fry, Mayor Michxl RON, Can Maoegm S4vn SemplS Mayor Fm Tan Alan Petra, Cw Amway FAHealhmn. COUncilmsmber Thelw Lenz Ciry saremry Icon Cawmiba OiQY ehic COwolmembor CITY COUNCIL MEETING MINUTES The City Council of me City of West Univerady Place, Texas, met In special/workahop and regular sorbed on Monday, July 8, 0013, in the Municipal Building, 3800 Univarady, West Unhis siry Place, Texas beginning at 5:30 p.m. Agenda Items were as follows: SPECIAL MEETINGI IORKSHOP (Conference Room) Call to Order. Mayor Fry called the meeting to order at 5:30 can, in the Conference Racal Cauncil and Staff In attendance were: Mayor Pro Tom Sample, Councomembers Johnson and Yards, City Manager Ross, Assistant City Manager /Public Works Oirectdr Paper, City Secretary Lenz, Assistant City Attorney Everwle, JRPB, Assistant Public Waft Director Beach, Contract Administrator Barrens, Police Chief Walker, Executive Assistant Moody, Intern Abraham Zumlla and Imam James Sack. Councilmember Heathco0 was absent. 1. Solid Waste Collection Routes Matters related to a staff presentation meaning proposed changes W the City's wild waste collection routes. fterommendeO game Docuss sea aka any devmf Clear. Assistant Public Works Director Beach and Contract Administrator Barbara presented this item. After reviewing the current summers of curbside collection, Mr. Beach reviewe0 Me proposed structure, which would be as follows: • Solid Waste: No changes - collection still take a week - Monday/fhumday and Tuesday/Friday. • Recycling: Change from 5 days a week to 4 not a week - Monday, Tuesday, Thursday and Friday. • Collection Hours: Cultural pick -up start time of 8:00 a.m. would not change, but Me recycle track wood be out on the route longer. • Number of Collection Days Missed Due to Observed Holidays: No days would be missed as opposed to ] missed days under fie current structure. Wednesdays would be make-up days for holiday collection. • Street Sweeping: Change farm 5 days a week (M -F) to 4 days a week (M, T, TH and F). The same as cmhaitle collection. The Street Sweeper operator is also a "an collector, so because employees are cross - trained to operate all the equipment in the solid waste Clry Counel Minutes, July at 2013 division, same day collection will allow for continuous and seamless coveal due to employees vacation, sickness, tmrmares, etc. After discussion of the proposed structure, Mr. Beach cited the pros and cons of the proposed system: Pros: • Increased number of collection days • Convenience for residents by only having to put out trashlrecycling lwke a week • Removes the long standing issue and complaints of skipping recycling for two weeks in a row during the Christmas and New Yeats holidays • Recycling collected on same day as trash • Reduced number f labor hours performing daily pre- and post -hip inspections Reduced labor for lady post -hip vehicle clean up Reduction of hours for daily breaks Savings of approximately $3,500 in time, fuel and mileage Provides a maintenance day for equipment Reduces lability for the City by removing trucks frown the madway one day per week • Preempts future service complaint issues due to me Mourne up "tlays Cons: • Potential confusion for residents with route changes, including the holiday mute changes. However, there is already confusion around me holgays with the current schedule. Mc Beach said to minimize confusion, me City plans to do a heavy public education campagn. He said based on a November kickoff, staff plans to begin a social media campaign notifying residents of the charges. In August, there would be more of the same, plus press releases. Then beginning in September, staff will hand deliver packets g residents, which would be cheaper than sending through me mail, plus it would allow for an opportunity to talk to residents about the changes. He sad after the initial changes, enforcement of trash set -out area word be temporarily refined for a reasonable amount of time In order allow residents tlme tc understand the new collection routes. Mc Beach said star is recommencing Monday, November 4, 2013, as me start data for me new sbucture . Councilmember Yahle confirmed Mat pick-up schedules would be adjusted to Wednesdays during a holiday week. Councilmember Yenta confirmed that crawlers discussion regarding four 10 -hour work days relates to this schedule structure because those are the days4imes used for collection. Mr. Ross noted that Council is not being requested to take action. He said this was to inform City Council of the planned changes and the how star plans to educate the residents regarding the changes. 2. 2013 -2015 City Council Goats Matters related to the City Council's goals for 2013 -2015 and other mated mailers. Anion: Discuss and finalize cry CouncilYgoare. At the request of Councilmember Heathmlk the item was removed from the agenda and will be discussed on the next agenda when he is in attendance to address his concerns in person. 2 of City Council Minutes, July B, 2013 Staff will look into scheduling an aftemcon meeting when Councilmember Hammond: could attend. At 555 p.m., Councilmember Johnson moved to close to close the Workshop. Mayor Pm Tern Sample seconded the motion. MOTION PASSED, Ayes: Fry, Sample, Johnson, Yehle Noes: None Absent: Heatheaft REGULAR MEETING (Council Chambers) Agenda items were as follows: Call to Order. Mayor Fry called the bell to comer at 6:30 p.m. in the Council Chambers . Council and Staff in attendance were: Mayor Pre Two Sample, Councilmembers Johnson, and Yehle, City Manager Ross, Assistant City Attorney Example, JRPB, Assistant City Manager/Public Works Director Peifer, City Secretary Lenz, Finance Director Daugherty, and Police Chief Walker. Cpuncumemper HeaNCOft was absent. Also present was Stephanie Hams with Belt Harris Pechacek, LLLP. Boy Scout David Cheek, Troop ill led the Pledge of Allegial Secretary Lenz confirmed that the Nonce of the speaal and regular meetings was duly posted in accordance with the Texas Government Carl Chapter 551. 3. Public Commends This was an oppodumb for citizens to speak to Council relating to agenda and non - agenda items. There were no commonly from the public. 0. Comprehensive Annual Financial Report ICAFRI Matters related to presentation of me annual Comprehensive Annual Financial Report. aemnum n,wi Receive the drys CAFR Stephanie Harris with Belt Harris Pechacek, LLLP, presented the City's Annual Firanclal Repod for the year ending December 31, 2012 and said they are issuing the City a clean, unqualified opinion on me City's financed statements. She said this is the highest level assurance they can provide as the City's Independent auditor She said the financial statements are materially portent and that all disclosures required by generally accepted acooundng enno es have been included. Ms. Hams then reviewed some "a highlights of the year. After Ms. Harris' Measures. Counalmember Joan Johnson moved to accept the Comprehensive Annual Financial Report. Councilmember Yehle seconded the motion. MOTION PASSED. Ayes: Fry, Sample, Johnson, Yehle Noes: None Absent: Heathcott 5. Consent Mentla All Consent Agenda items listed are considered to be utine by the City Council and will be enacted by one motion. There will be ro no separate discussion of these items unless a Council 3ofC City COnnol Minutes, July 8, 2013 ember requests In which event Oe item will be removed from the Consent Agenda and considered! Inds normal sequence on the agenda. A City Council Minutes Approve the Minutes of June 24, 2011 Counclmember Yams moved to approve the Consent Agenda as presented Councilmember Johnson seconded the molder. MOTION PASSED. Ayes: Fry, Sample, Johnson, Yeme Noes: None Absent: Heathcotl 6. Reports by Counci113taff Councilmember Yams announced Oat on July 16, 2013, at 6:00 p.m., there will be a Medicare Workshop organized by Toni King, speaking on behalf of Senior Services. He said tl is an educational opportunity in bear some of the Intricacies of Medicare and Social Secunty . ]. Atlioum Meal With former business, Mayor Pro Tom Sample moved to atljoum Oe meeting at 6:38 p.m. Councilmember Dick Yeblesemmled Oe motion. MOTIONPASSED. Ayes: Fry, Sample, Heaffil Johnson, Yema Noes: None Absent: None Pr a d Thelma A. Lenz, City s6crahry c �* Oate Apprp eJ� 401