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HomeMy WebLinkAbout102212 CC Min0 (WON The City A Neighborhood City CITY COUNCIL Bob Fry, Mayor Susan Sample, Mayor Pro Tem Ed Heathcott, Councilmember Joan Johnson, Councilmember Dick Yehle, Councilmember of West University Place STAFF Michael Ross, City Manager Alan Petrov, City Attorney Thelma Lenz, City Secretary CITY COUNCIL MEETING MINUTES The City Council of the City of West University Place, Texas, met in a special meeting on Monday, October 22, 2012, in the Municipal Building, 3800 University, West University Place, Texas beginning at 6:00 p.m. SPECIAL WORKSHOP (BEGINNING AT 6:15 IN THE CONFERENCE ROOM) Call to Order. Mayor Fry called the workshop to order at 6:15 p.m. Council and staff in attendance were: Mayor Pro Tern Sample, Councilmembers Heathcott, Johnson and Yehle, City Manager Ross, City Attorney Petrov, Assistant City Manager /Public Works Director Peifer, and City Secretary Lenz. Workshop agenda items were as follows: 1. General Mobility Funding Matters related to METRO General Mobility Funding. Discussion of this item was held in closed executive session in accordance with Section 551.071 in Chapter 551, Open Meetings Act, of the Texas Government Code (Consultation with legal counsel to seek or receive legal advice or consultation regarding pending or contemplated litigation). At 6:21 p.m., Mayor Pro Sample moved to adjourn the closed session and reconvene the workshop. Councilmember Heathcott seconded the motion. MOTION PASSED. Ayes: Fry, Sample, Heathcott, Johnson, Yehle Noes: None Absent: None At 6:21 p.m., Councilmember Yehle moved to adjourn the special meeting. Mayor Pro Tern Sample seconded the motion. MOTION PASSED. Ayes: Fry, Sample, Heathcott, Johnson, Yehle Noes: None Absent: None REGULAR MEETING (beginning at 6:30 p.m. in the Council Chambers) Agenda items were as follows: City Council Minutes, October 22, 2012 Call to Order. Mayor Fry called the meeting to order at 6:30 p.m. Council and staff in attendance were: Mayor Pro Tern Sample, Councilmembers Heathcott, Johnson, Yehle, City Manager Ross, City Secretary Lenz, City Attorney Petrov, ACM /Public Works Director Peifer, Police Chief Walker, Fire Chief Falls, Finance Director Daugherty, Parks and Recreation Director O'Connor, and Parks Administrative Manager White. The Pledge of Allegiance was led by Councilmember Johnson. Secretary Lenz confirmed that the Notice of the special and regular meetings was duly posted in accordance with the Texas Government Code, Chapter 551. 2. Public Comments This is an opportunity for citizens to speak to Council relating to agenda and non - agenda items. There were no public comments. 3. Chevron Houston Marathon Street Closures and Temporary No Parking Sign Matters related to authorizing street closures and the installation of temporary no parking signage for the 2013 Houston Marathon. Administrative White presented this item and asked Council to approve street closures for a portion of University and Weslayan and for the installation of temporary no parking signage, beginning at 7:00 a.m. until noon, for the Chevron Houston Marathon to be held on Sunday, January 13, 2013. Ms. White said the City also plans to host its official marathon hoopla station at City Hall, which is the marathon's halfway point and home of the annual mayor's marathon breakfast. Ms. White then introduced Brant Kotch, President of the Board of Directors of the Chevron Houston Marathon and John Stokes, resident and marathon committee member. Both Mr. Kotch and Mr. Stokes asked Council to support the request to allow the Chevron Houston Marathon to run through the City. Councilmember Yehle moved to authorize the city manager to take necessary actions to support the 2013 Chevron Houston Marathon within West University Place. Councilmember Johnson seconded the motion. MOTION PASSED. Ayes: Fry, Sample, Heathcott, Johnson, Yehle Noes: None Absent: None 4. Adoption of the 2013 Budget Matters related to an ordinance adopting the budget for the fiscal year beginning January 1, 2013 and ending December 31, 2013 appropriating funds for such budget; containing findings and provisions relating to the subject; and declaring an emergency. City Manager Ross presented and said approval of the ordinance will adopt the 2013 Budget for all City funds and appropriate $41,305,827 for operations, debt service, and capital for the year beginning January 1, 2013 and ending December 31, 2013. As per Mr. Ross' recommendation, Councilmember Yehle moved to approve an ordinance adopting a budget for the fiscal year beginning January 1, 2013 and ending December 31, 2013 and declaring an emergency. Mayor Pro Tern Sample seconded the motion. MOTION PASSED. 2 of 5 City Council Minutes, October 22, 2012 Ayes: Fry, Sample, Heathcott, Johnson, Yehle Noes: None Absent: None 5. Adoption of the 2012 Tax Rate Matters related to an ordinance approving and adopting the 2012 Tax Rate, and declaring an emergency. City Manager Ross presented and stated that the property tax rate of $0.37411 per $100 in assessed valuation is what is necessary to fund the approved 2013 Budget. He said this is the same tax rate that was adopted to support the 2012 Budget. He noted that the 2012 tax rate is allocated between the General Fund and Debt Service Fund as follows: General Fund is $0.19125 and the Debt Service Fund is $0.18286. Councilmember Heathcott moved for adoption of a property tax rate of $0.37411, which is effectively a 3.11 percent increase in the tax from 2011 due to higher overall assessed valuations, and approve an ordinance adopting the 2012 tax rate by declaring an emergency on first and final reading. Councilmember Johnson seconded the motion. MOTION PASSED. Ayes: Fry, Sample, Heathcott, Johnson, Yehle Noes: None Absent: None 6. Congestion Mitigation/Traffic Management Agreement Matters relating to a second amended and restated Congestion Mitigation/Traffic Management Agreement with METRO. City Manager Ross presented and stated that on October 15, 2012, Council approved a resolution recommending a vote "for" the METRO referendum at the November 6, 2012 General Election, which will extend the General Mobility Program (GMP). He said City Council's vote to approve the resolution signified its support for the continued funding of the City's local transportation projects. Mr. Ross said METRO's support of the GMP is set to expire on September 30, 2014, and assuming the referendum is approved, it will continue that funding which has existed since 1979. Mr. Ross explained that West University Place receives a direct benefit from the GMP. He said continued funding is needed for necessary street, road, and sidewalk replacement and construction projects throughout the City and noted that if the referendum is not passed, West U will be forced to make up the difference by cutting projects, raising fees, or raising taxes for construction and maintenance projects. Mr. Ross said there is no tax increase is associated with the passing of the METRO referendum. He said the referendum is solely a question to voters regarding how the METRO funds should be divided from the sales tax receipts, some of which are generated in West U. Councilmember Johnson moved to authorize execution of the Congestion Mitigation/Traffic Management Agreement with METRO. Councilmember Yehle seconded the motion. 3of5 City Council Minutes, October 22, 2012 Councilmember Yehle stated that there are some issues with the public in understanding what the ballot language is, which is just as important as the contract. He said in order for the contract to become valid, the ballot initiative has to pass and so it requires a "yes" vote by voters. Mayor Fry confirmed that the vote will be "for' continuing the General Mobility Program funding and also pointed out that this is a 1 cent tax that is raised in our City that goes to Metro for transportation of which they rebate a portion of those funds to taxing authorities like West U. At this time a vote was made on the motion. MOTION PASSED. Ayes: Fry, Sample, Heathcott, Johnson, Yehle Noes: None Absent: None Consent Agenda All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member requests in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. A. City Council Minutes Approve the Budget Workshop Minutes of October 6, 2012. B. Ordinance Amending International Building Codes Matters related to an ordinance amending the International Building Codes (second and final reading). C. Reschedule Meetings in November and December 2012 Matters related to changing the November 26` Council meeting to November 5'h and the December 24`h Council meeting to December 3'd D. Fee Schedule Ordinance Matters related to an ordinance adopting the 2013 Fee Schedule. E. Friends Funding for FY -2013 Matters related to Friends funding for Fiscal Year 2013. Councilmember Johnson moved to approve the Consent Agenda as presented. Councilmember Heathcott seconded the motion. MOTION PASSED. Ayes: Fry, Sample, Heathcott, Johnson, Yehle Noes: None Absent: None 8. Reports by Council /Staff City Manager Ross provided an update to Council on the parking etiquette program, which was implemented at the beginning of the month. He said as of Friday, October 19, 2012, courtesy notices appear to be concentrated in violations concerning parking over sidewalks and parking facing the wrong way, with minor incidents of parking within 20 feet of the intersection. He said also to date, it has not been necessary to issue any second warnings or actual citations, so it appears that the courtesy notices are having the desired affects. 4 of 5 City Council Minutes, October 22, 2012 Mr. Ross said of the courtesy notices distributed, staff has received between 6 and 10 follow -up communications acknowledging the program and thanking the Code Enforcement Officer for his warnings and the way the program is being handled. In response to Councilmember Yehle's question regarding violations of the 72 -hour rule, Mr. Peifer said staff has seen compliance, with the exception of one vehicle. 9. Adjourn Meeting At 6:48 p.m., Mayor Pro Tem Sample moved to adjourn the meeting. Councilmember Yehle seconded the motion. MOTION PASSED. Ayes: Fry, Sample, Heathcott, Johnson, Yehle Noes: None Absent: None Pr J ti. t l Ile 5 Thelma A. Lenz, City Secretary As Date Appr ed 5of5