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HomeMy WebLinkAbout081312 CC Min0 The City of West University Place A Neighborhood City CITY COUNCIL STAFF Bob Pry, Mayor Michael Robe Gay Manger Simon Sample, Mayor Fireman Alan Perry, City Murray Ed Riva ryC umilmember Thelma Lem, City Sermary Joan Johnson, C0000llmember Dick Yei Caunollmemla CITY COUNCIL MEETING MINUTES The City Council of the City W West University Place, Texas, met in special and regular sessions on Monday, August 13, 2012, in the Municipal Building, 3800 University, West University Place, Texas beginning at 6:00 p.m. SPECIAL WORKSHOP (BEGINNING AT 6:00 IN THE CONFERENCE ROOM) Call to Order. Mayor Fry called the workshop ro order at SW p.m. Council and start in attendance were: Mayor Pm Tent Sample, Councilmembers fissured and Johnson. City Manager Ross, City Attorney Petrov, City Secretary Lenz, ACIAPublic Works Director Father, Police Chief Walker antl Finance Director Daugherty. Councilmember Yehle was absent. Workshop agenda items were as follows: 1. 2013 Budget Process Matters related to the 2013 Budget process. Finance Director Daugherty presented a brief overview of the 2013 Budget schedule: Autil • Finance reviews budget requests, prepares 2013 revenue projections, develops pro forma income statements • City receives property appraisal rolls from HCAD (20) Stirmornbar Department budget meetings with City Manager and Finance Director (da and 5u) Finance continues to review Budget requests and revenue projections • Proposed Budget is compiled and filed wi01 the City Secretary • After submi0ing Proposed Butlget to the City Secretary, post it on City's website October • Council Budget Workshop de) • Two Public Hearings on the tax rate, if the City exceeds the effective tax rate for the proposed rate (81A and 15a) • Public Hearing on 2013 Budget (15°1) • Adopt 2013 Budget (22nr) • Adopt 2012 Tax Rate (22a) Oily Council Minutes, August 13, 2012 City Manager Ross stated that the Preliminary Roll looks about flat, plus or minus 1 or 2 percent In response to Mayor Fry's question as to the sales tax, Finance Director Daugherty stated that staff is projecting sales tax to be flat. Finance Director Daugherty pointed out that the City's Texas Municipal Refirement System (TMRS) rate has gone down again and will be going down a little bit more. She said this topic would be discussed more in detail during the Budget Workshop. 2. METRO General Mobility Funding Matters related to METRO General Mobility Funding. At 6:13 p.m., Mayor Fry recessed the Workshop to convene into Executive Session to discuss METRO's General Mobility Funding in accordance with Section 551.071 in Chapter 551, Open Meetings Act, of the Texas Government Code (Consultation with legal counsel W seek or receive legal advice or consultation regarding pending or contemplated ligation). Finance Director Daugherty and Police Chief Ken Walker left the room. At 6:30 p.m., Mayor Pro Tern Semple moved to close the Executive Session and reconvene the Wokshop. Councilmember Johnson seconded the motion. MOTION PASSED. Ayae: Fry, Sample, Heathcot, Johnson Noes: None Absent Yehle 3. AEloum Workshoo With no action necessary, at 6:30 p.m., Councilmember Johnson moved to adjourn. Mayor Pro Term Sample seconded the motion. MOTION PASSED. Ayes: Fry, Sample, Heathoot, Johnson Noes: None Absent: Yehle REGULAR MEETING (beginning at 6:30 p.m. in the Council Chambers) Agenda items are as follows: Call to Order. Mayor Fry called the meeting to order at 6:32 p.m. Council and staff in attendance were: Mayor Pro Tom Sample, Councilmembem Johnson and Heathcoff, CM Manager Ross, City Secretary Lenz, Cary Attorney Petrov, ACMIPubIic Works Director Peifer, and Police Chief Walker. Councilmember Yehle was absent. Pledge of Allegiance was recite t by Boy Scouts from Troops 1190 and 266. 4. Public Comments There were no comments from the public. 2of4 City Council Minutes, August 13, 2012 5. Westful Property I.eeae Aaraennent Matters related to a lease agreement for the 1.0874 acres of City-owned property on WestpaM, between Wakeforest Street and Dlncans Street. City Manager Ross presented and stated that Council is being asked to consider an extension to Me Citys existing lease with Goode Cook, Inc., which expires at the end of August 2013. Mr. Ross said staff recommends increasing the lease tern by four (4) months from September 1, 2013 to December 31, 2013 with an increase W Me current monthly base rent from $4,871.00 to $5,101 per month. He stated that, in addition, a provision would include month -to -month extensions from January 1, 2014 to April 30, 2014 with the monthly base rent increasing from its $5,100.00 rate to $5,400.00 per month. Mr. Ross also requested that Council authorize the City Manager to execute all necessary documentation to facilitate the transaction. Councilmember Joan Johnson moved to approve staff's recommendations. Mayor Pro Tom Sample seconded the motion. MOTION PASSED. Ayes: Fry, Sample, Heamcott, Johnson Noes: None Absent: Yehle 6. Consent Agenda All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member requests in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. A. CRY Council Minutes Approve City Council Minutes of July 23, 2012. B. Generator Installation CorArect Matters related to approval of Change Order 1 and Acceptance of the completed Generator Installation Contract for the Wastewater Treatment Plant. Mayor Pro Tom Sample moved to approve the Consent Agenda as presented. Councilmember Heathcolt seconded the motion. MOTION PASSED, Ayes: Fry, Sample, Heathcatq Johnson Noes: None Abserd: Yehle 7. Reports by CounciHSteH City Manager Ross reported that staff is continuing to work towards the parking etiquette program discussed during a previous Workshop with Council. He said all is looking at several good policies to craft an Ideal one for West V and will share with Council before implementing the program. 304 City Council Minutes, August 13, 2012 City Manager Ross reported on his role on the Texas City Managers Association (TCMA) Boats. 8. Adjourn At 6:40 p.m, Counpilmember HeathcoM moved to adjourn the meeting. Mayor Pro Tom Sample seconded the motion. MOTION PASSED. Ayes: Fry, Sample, Heathcort, Johnson Noes: None ACSent: yehle +PAST 1/1WYN Pr % A DFl G3 Y Thelma A. Lenz, City Secretary Date App etl 4d4