HomeMy WebLinkAboutFMinutes010412_Page_1Friends of West University Place Parks Fund, Inc.
Board Meeting Minutes
Wednesday, January 4, 2012
Friends of West University Place Parks Fund, Inc. ("Friends") Board met on Wednesday,
January 4, 2012 at 11:30 AM at WUP Recreation Center, 4210 Bellaire Blvd., West
University Place, TX.
The following were in attendance:
Board Members
Leah Ragiel
Sue Hanna
Courtney Archer
Ting Bresnahan
Anne Freeman
Matt Foytlin
Steve Primrose
Debora Connelly
Amanda McGee
Executive Director
Donna LaMond
Staff
Tim O'Connor
Advisory Board
Joni Fichter
Guests
Sara Barbatano
Caroline Evans
Vernon Tyger
City Councilperson
Susan Sample
Call to Order
The meeting was called to order at 11:36 AM.
Welcome, Opening Remarks and Approval of Minutes (Leah Ragiel)
Approval of Minutes of the December 7, 2011 was postponed until the next scheduled
Meeting of the Board.
Pavers (Matthew Foytlin)
Approximately 20 pavers were installed over the holiday break, with the last few going
in today. The installation was a little dicey at times, as holiday vacations, illness and
equipment breakdowns (the crew broke the tool used to remove the octagonal pavers)
significantly thinned out the crew of ProModular. Our installer thinks 3 or 4 installations
a year will result in enough paver orders. We have discussed it before but major holidays
perhaps Easter/Memorial Day, Labor Day and Thanksgiving may work. As long as he
has the orders in 3-4 weeks before the installation date, he should be able to handle the
load. We can revisit this as a marketing issue.
This installation also marked our trial run of the order spreadsheet. We are using Google
Does as our platform for order submissions. The document has different tabs for each
park. Any user can upload information, and ProModular has "color-coded" the entries for
order status different colors for pending and approved, which has worked well. One
item on the "to-do" list is to figure out a way to let donors "approve" their order to avoid
a situation where the donor changes his or her mind after the paver is approved but before
it is installed. This also requires the donor to check the accuracy and lay-out of the paver
before it is installed. Unfortunately, they can't figure out a way to allow limited access
they tell me that any access to the spreadsheet gives the user complete access to modify
or delete any entries obviously a security risk. Previously, the engraver was producing