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HomeMy WebLinkAbout021312 CC MinThe City of West University Place L A Neighborhood City CITY COUNCIL Bob Fry, Mayor Susan Sample, Mayor Pro Tern Ed Heathcott, Councilmember Joan Johnson, Councilmember Dick Yehle. Councilmember STAFF Michael Ross, City Manager Alan Petrov, City Attorney Thelma Lenz, City Secretary CITY COUNCIL MEETING MINUTES The City Council of the City of West University Place, Texas, met in special and regular sessions on Monday, February 13, 2012, in the Municipal Building, 3800 University, West University Place, Texas beginning at 5:30 p.m. SPECIAL WORKSHOP (BEGINNING AT 5:30 IN THE CONFERENCE ROOM) Call to Order. Mayor Fry called the meeting to order at 5:30 p.m. Council and staff in attendance were: Mayor Pro Tem Sample, Councilmembers Heathcott, Johnson, and Yehle, and City Manager Ross. Workshop agenda item was as follows: 1. Evaluation of City Manager City Council met in closed executive session in accordance with Section 551.074 of Chapter 551 of the Texas Government Code to evaluate the city manager. 2. Reconvene Workshop At 6:30 p.m., Mayor Fry closed the executive session and reconvened the workshop. 3. Adjourn At 6:30 p.m., Mayor Fry moved to adjourn the workshop session. Councilmember Johnson seconded the motion. MOTION PASSED. Ayes: Fry, Sample, Heathcott, Johnson, Yehle Noes: None Absent: None REGULAR MEETING (BEGINNING AT 6:30 P.M. IN THE COUNCIL CHAMBERS) Agenda items were as follows: Call to Order: Mayor Fry called the meeting to order at 6:35 p.m. Council and staff in attendance were: Councilmembers Heathcott, Johnson, Sample and Yehle, City Manager Ross, ACM/Public Works Director Peifer, Human Resources Specialist Garcia, City Attorney Petrov, Parks and Recreation Director O'Connor, Finance Director Daugherty, and Police Chief Walker. Also present was Mr. Ryan O'Hara of Bank of Oklahoma Securities Corporation, Inc. (BOSC) City Council Minutes, February 13, 2012 Pledge of Allegiance: Councilmember Yehle led the Pledge of Allegiance. 4. Public Comments This is an opportunity for citizens to speak to Council relating to agenda and non-agenda items. There were no public comments. 5. Refunding Schedule of Events Matters related to the schedule of events for refunding. Mr. Ryan O'Hara, BOSC, Inc. presented this item and reviewed the financing plan and schedule of events for the proposed bond sales. He said this refinancing opportunity could save the City approximately $726,000 and said if the City was to be designated as bank qualified, it could save an additional $125,000. Regarding the schedule of events, Mr. O'Hara said they will be preparing the preliminary official statement and will come back before Council on Monday, March 12, 2012, after pricing the bonds that morning. He said they will have the rates set and have the final results at that time. 6. Wier Park Improvements Funding Request Matters related to authorizing the Friends of West University Parks Fund, Inc., to spend $23,000.00 on Wier Park improvements. Parks and Recreation Director O'Connor and Chair of Friends of West University Place Parks (Friends) Leah Ragiel presented this item. Mr. O'Connor stated that Weir Park, through the generosity of Friends funding, was completely redeveloped in 2008 for approximately $162,000, which included a recycled rubber safety base that failed on more than a few occasions. He said the manufacturer went bankrupt, so staff had a very difficult time negotiating any kind of warranty rebates, but eventually received a few options from the installer, T.F. Harper Industries. Mr. O'Connor said after discussing and getting input on the options, the favorite of parks users, via the conduit of the Friends and Parks Boards, was the artificial turf, which was the most expensive and not within the City's budget; so, staff pleaded the City's case with T.F. Harper who said they would provide the installation at cost and said the manufacturer would provide the materials at cost. Mr. O'Connor said, however, the project still needed $23,000 in additional funding and so a request for the $23,000 was presented to, and unanimously approved by, the Friends and, subsequently, unanimously approved by the Parks Board. Ms. Ragiel spoke to confirm that Friends did vote unanimously to provide the $23,000 needed to install the artificial turf and commended Mr. O'Connor for negotiating a good deal. As recommended by staff, Councilmember Johnson moved to approve the Friends funding of the artificial turf play surface on the two Wier Park playground systems at a cost not to exceed $23,000 in Friends funding. Mayor Pro Tern Sample seconded the motion. MOTION PASSED. Ayes: Fry, Sample, Heathcott, Johnson, Yehle Noes: None Absent: None Page 2 of 3 City Council Minutes, February 13, 2012 7. Consent Agenda All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member requests in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. A. City Council Minutes Approve City Council Minutes of January 23, 2012. B. Records Management Ordinance Matters related to an ordinance amending Article IV, Chapter 2 of the Code of Ordinances pertaining to Records Management; updating the records management program, revising the procedures manual; repealing Ordinance 1887; and containing findings and provisions relating to the subject. Councilmember Heathcott moved to approve the Consent Agenda as presented. Councilmember Yehle seconded the motion. MOTION PASSED. Ayes: Fry, Sample, Heathcott, Johnson, Yehle Noes: None Absent: None 8. Reports by CounciVStaff City Manager Ross reported that the City will have a pilot program for electronic agendas for the two meetings in March. He asked Council to let him know if they have an Fad and would like to be part of the pilot program. . 9. Adjourn With no other business before the Council, Councilmember Johnson moved to adjourn the meeting at 6:49 p.m. Councilmember Heathcott seconded the motion. MOTION PASSED. Ayes: Fry, Sample, Heathcott, Johnson, Yehle y1 1)~g, Noes: None Absent: None Thelma A. Lenz, City Secretary Date Approved Page 3 of 3