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HomeMy WebLinkAbout101199S CC MinE CITY COUNCIL WORKSHOP SESSION MONDAY, OCTOBER 11, 1999 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 6:30 P.M. dl /X/1 9 The City Council convened in Workshop Session in the Municipal Building Conference Room (3800 University Blvd.) on October 11, 1999, with the following members present: Mayor Lewis presiding, Council Members Ballanfant, Bertini, Grubb and May. The City Manager, City Secretary, City Attorney, Parks and Recreation Director, Finance Director, Police Chief and Public Works Director were also present. AGENDA REVIEW: The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. The City Council recessed the Workshop Session at 7:30 p.m. The Workshop Session reconvened at 8:40 p.m. REPORT ON PRIORITY AREA 6B: Matters related to a status report on Priority Area 6B. Public Works Director Ed Menville reported that Contractor Technology, Inc. was awarded the contract for the infrastructure improvement program on December 28, 1998. The company had no previous experience in working in West University, however, they submitted the lowest responsible bid and the city was obligated to award the contract to the firm. In June 1999 the project superintendent was replaced due to the resignation of the incumbent. Since that time, the number of calls from residents complaining about poor workmanship and lack of progress has increased. In an effort to address the growing number of complaints, several meetings were held with CTI's principles to discuss the problem. No immediate progress was made and the owners agreed to shut the project down for several days in order to re-establish control over the work. This was done on two separate occasions but did not improve the work progress. During the week of September 20, 1999 the Public Works staff and the city's consulting engineer met to assess progress and effectiveness of the work since early June. It was concluded that the work was not progressing as it should and it was determined the source of the problem was the lack of a skilled project superintendent. The solution, therefore, was to require the contractor to replace his superintendent in charge. City Council Workshop *on, October 11, 1999 On September 22, 1999 Mr. Ted Labuzan, owner of CTI, informed Claunch & Miller Engineers, Inc. that Mr. Dennis Telquist would replace the project superintendent. Mr. Telquist has over 20 years of experience in the construction field with the last 10 years with Brown & Root. Mr. Menville stated that the staff would continue to monitor the progress of the job and the suitability of the contractor's staff in properly managing and supervising construction activities. Mr. Labuzan was present at the meeting to answer questions. ASSISTANCE OF METRO TRAFFIC OFFICERS: Matters related to a request for the assistance of Metro Traffic Officers on Metro bus routes. Mayor Lewis reported that Metro had set a target date of January 1, 2000 to have the program in effect. They would like to educate everyone on traffic safety and speeding. Chief Lambert and Chris Lindsey from Metro will attend the meeting set for December 13, 1999 to speak with the City Council. UNIVERSITY BOULEVARD RIGHT-OF-WAY: Matters related to the University Boulevard right-of-way and boundary issues with the City of Southside Place. City Attorney Jim Dougherty reported that a formal agreement between both cities needed to be negotiated and an official city map adopted so that there would be no doubt concerning the boundary in the future. Mayor Lewis, Council Member May and the City Manager will meet with the Mayor and City Council of Southside Place on Wednesday to further discuss the issues associated with the boundary agreement and improvements to the 3700 block of University Boulevard. MEETING WITH SOUTHSIDE PLACE CITY COUNCIL: Matters related to the meeting held on August 24, 1999 with the Southside Place City Council. Mayor Lewis addressed issues relating to fencing around the West University Elementary School and streetlights. An ambulance contract with Southside Place was also discussed. Mayor Lewis will contact Don McAdams, HIS.D. Board Member from District 5, to discuss the fencing at the elementary school. City Council Workshop *on, October 11, 1999 0 CITY COUNCIL WORKSHOP AND REGULAR SESSION PROCESS: Matters related to the process of City Council workshop and regular sessions. The City Council addressed, in length, the process for placing and discussing items either on the regular or workshop sessions. Council Member Grubb noted that the City Charter only allowed for Regular and Special meetings. He also expressed concern that the signs that are placed in the city prior to a council meeting state that the meetings begin at 7:30 p.m. when most of the discussion and debate on agenda items were held during the workshop session at 6:30 p.m. He felt this was misleading to residents. The workshop meetings will be called Special Sessions for future meetings. REPORT FROM BOARD OR COMMISSION LIAISONS: The City Council reported on Board or Commission meetings attended by the liaisons. Council Member Bertini reported on the meeting held by the Traffic Task Force. The Task Force will make a formal presentation at a November city council meeting. Council Member Ballanfant reported on the meetings held by the Parks and Recreation Board and the Friends of West University Place Parks Fund. INQUIRIES, REQUESTS AND COMPLAINTS: The City Council reviewed matters received from the public and referred them to the appropriate department. ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Bertini, seconded by Council Member May, to adjourn. The Workshop Session adjourned at 11:09 p.m. OCT 07 1999 09:13 FR TEXAS CHILDREN'S 713 ??0 2155 TO 97133492?57 i • Friends of the West University Place Parks Fund, Inc. 2000 PARK LOVERS BALL PROPOSED BUDGET DATE: 19-Feb-00 PLACE: Doubletree Hotel THEME: Estimated Attendance, 600-650 ANTICIPATED EXPENSES Band $ ( 3,500) Decorations $ (11,000) Postage (Donated) Printing/supplies $ ( 5,000) Wine $ ( 2,000) Auction Checkout $ ( 2,000) Ballroom/Food $ (35,000) SUBTOTAL: $ (58,500) ANTICIPATED NET REVENUE Ticket Sales $ 25,000 Table Sales/Underwriting $ 40,000 Auction Income $ 35,000 SUBTOTAL: $ 100,000 ANTICIPATED NET INCOME $ 41,500 P. 02102 TOTAL PAGE.02