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Home My WebLink About092799R CC Min1el,, CITY COUNCIL REGULAR SESSION MONDAY, SEPTEMBER 27,1999 MUNICIPAL BUILDING COUNCIL CHAMBERS 3800 UNIVERSITY BOULEVARD 7:30 P.M. The City Council convened in Regular Session in the Municipal Building Council Chambers on September 27, 1999, with the following members present: Mayor Lewis presiding, Council Members Ballanfant, Bertini, Grubb and May. The City Secretary, City Attorney, Parks and Recreation Director, Finance Director, Fire Chief, Police Chief and Public Works Director were also present. CITIZEN COMMENTS: Mayor Lewis invited citizens who wished to address the City Council to come forward as their names were called. David Rosenthal, 2611 Cason, expressed his concerns regarding a builder who had bought many of the lots in the area and was building identical spec homes. Steve Brown, 3305 Rice, commented that he supported a proposal to lower the ISO rating and qualifying Direct Link for UL certification. Michelle Wright, 2715 Cason, requested that the City take action to stop the builder from constructing identical spec homes on her street. John Kilpatrick, 2710 Sunset, spoke in support of hiring three additional police officers. Ken Hoffman, 4212 Ruskin, supported the hiring of three additional police officers. Robert Schmoll, 5813 Charlotte, encouraged the Council to hire three additional police officers. Jim Schell, 6520 Wakeforest, supported the hiring of three additional police officers. Kathleen Monks, 3737 Sunset, encouraged the Council to hire three additional police officers. She read and presented a letter from Carl and Maria Dahlberg who also supported the hiring of additional officers. RESOLUTION PROPOSING A TAX RATE AND SCHEDULING PUBLIC HEARINGS: Matters related to Resolution No. 99-27. Mayor Lewis read the caption of Resolution No. 99-27 as follows: City Council Regular SeA, September 27, 1999 A RESOLUTION PROPOSING A TAX RATE AND SCHEDULING PUBLIC HEARINGS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT Finance Director Walter Thomas reported that in compliance with State law, all political subdivisions that levy an ad valorem tax are required to publish notices and hold a public hearing if they intend to raise property taxes. Resolution No. 99-27 would record the vote by the City Council on a proposal to increase property taxes and call a public hearing for October 11, 1999. A motion was made by Council Member Grubb, seconded by Council Member Bertini, to approve Resolution No. 99-27 setting a combined ad valorem tax rate for 1999 of S.42. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None RESOLUTION APPOINTING MEMBERS TO THE FRIENDS OF WEST UNIVERSITY PARKS FUND: Matters related to Resolution No. 99-28 appointing members to the Friends of West University Parks Fund. A motion was made by Council Member Ballanfant, seconded by Council Member May, to approve Resolution No. 99-28 appointing Karin Dubose and Corey Brown to the Friends of West University Parks Fund. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None HIRING OF ADDITIONAL POLICE OFFICERS: Matters related to the hiring of three additional police officers and the fiscal year 2000 budget. Council Member John Grubb made a presentation supporting the hiring of three additional police officers. He addressed the population of West University as compared to other cities and the number of police officers per citizens. 2 City Council Regular Se*' September 27, 1999 A motion was made by Council Member Grubb, seconded by Council Member Bertini, that for the 2000 budget, the sum of $150,000 be appropriated for the hiring of three additional police officers, the purchase of one new police car, and associated equipment, and that it is the will of the Council that the City of West University Place hire three additional police officers. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None ASSISTANCE OF METRO TRAFFIC OFFICERS: Matters related to a request for the assistance of Metro Traffic Officers on certain streets. A motion was made by Council Member Grubb, seconded by Council Member Bertini, that it is the will of the Council that the Chief of Police of West University Place coordinate with Metro the utilization of Metro traffic patrols in West University in the areas traveled by bus. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None DIRECT LINK Y2K UPGRADE: Matters related to a request in the amount of $6,489.70 for Security Information Systems to complete the Y2K upgrade for the Direct Link Alarm Monitoring System. Police Chief Gary Brye reported that in 1996 the City went out for bid that resulted in the purchase of the Direct Link alarm center software in 1997. At that time, the Novell and and DOS software platforms utilized by the alarm industry were not Y2K compliant. The proposal received by Security Information Systems includes $1,729.70 for software upgrades and licensing. The remaining $4,760 includes travel and accommodations for S.I.S. personnel, and three days of on-site system evaluation and administrative training for City personnel. A motion was made by Council Member Bertini, seconded by Council Member Grubb, to award the bid as recommended by the Police Chief to Security Information Systems in the amount of $6,489.70. City Council Regular Se* September 27, 1999 0 A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None AWARD FOR STORM SEWER REPAIRS, PHASE 1: Matters related to bids received September 15, 1999 for the construction of storm sewer repairs in Priority Area 2, Phase I and authorization to award a contract to Bearden Contracting Company in the amount of $76,730. Public Works Director Ed Menville reported that the project would repair deteriorated storm sewer lines. Phase I of this work involves open cut and point repair. The point repair would take place on College Avenue between Marquette and Villanova. The open cut would take place between 3801 and 3815 Oberlin Street. The following bids were received: Bidder Bid Amount Coastal Excavators $ 201,120.00 Whitelak, Inc. 91,865.00 Bearden Contracting 76,730.00 Troy Construction 82,136.79 RWL Consruction 115,760.00 Abyss Construction 91,048.33 Holland Construction 103,730.00 A motion was made by Council Member May, seconded by Council Member Bertini, to award a contract to Bearden Contracting Company in the amount of $76,730 for the storm sewer repairs in Priority Area 2, Phase I. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None City Council Regular Set, September 27, 1999 • BID AWARD FOR STORM SEWER REPAIRS, PHASE IL• Matters related to bids received September 15, 1999 for the construction of storm sewer repairs in Priority Area 2, Phase II and authorization to award a contract to Insituform Technology, Inc. in the amount of $197,893.85. Mr. Menville reported that Phase II involves the installation of cured-in-place pipe. The work will take place on Riley and Oberlin Street. The following bids were received: Bidder Bid Amount Insituform Technology $197,893.85 BRH Garver, Ltd. 216,426.00 A motion was made by Council Member May, seconded by Council Member Bertini, to award a contract to Insituform Technology, Inc. in the amount of $197,893.85 for the storm sewer repairs in Priority Area 2, Phase II. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None BIDS FOR NEW ROOF AT THE COMMUNITY BUILDING Matters related to authorization to rescind the bid award to Bellaire Roofing Company in the amount of $11,150 and award the bid to Kidd Brothers Roofing in the amount of $11,750. Mr. Menville reported that at a previous council meeting the Staff had recommended that the contract for the new roof at the Community Building be awarded to Bellaire Roofing Company. However, it was discovered that the bid submitted did not cover a portion of the roof. Evaluation of the bids now shows that the actual low bidder for this work is Kidd Brothers Roofing. A motion was made by Council Member Ballanfam, seconded by Council Member Bertini, to rescind the bid award to Bellaire Roofing Company and award the bid to Kidd Brothers Roofing in the amount of $11,750 for the new roof at the Community Building. City Council Regular Se&, September 27, 1999 0 A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None CITY COUNCIL MINUTES: Matters related to the minutes of the Workshop and Regular Sessions conducted on September 13, 1999 and Workshop Sessions conducted on September 18, 20 and 23, 1999. A motion was made by Council Member Bertini, seconded by Council Member May, to approve the minutes as presented. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None STAFF REPORT: City Secretary Paylyrm Holloway reminded everyone of the Jazz concert to be held at Colonial Park on Saturday beginning at 7:00 p.m. COUNCIL COMMENTS: Council Member Bertini commented that the Traffic Task Force meets every Wednesday at 6:30 p.m. and is open to the public. Mayor Lewis congratulated Council Member Grubb for being passionate about the hiring of three additional police officers. She reminded everyone about the Town Meeting on October t 8th at 7:00 p.m. ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member May, seconded by Council Member Bertini, to adjourn. The Regular Session adjourned at 8:34 p.m. 6